June 28, 2017
VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD JUNE 28, 2017
Mayor Bird called the meeting to order at 6:00 p.m. and opened with the Pledge of Allegiance.
ROLL CALL AND ATTENDANCE
Answering roll call were Angie Kukay, Duane Myers, Dave Redett, Ron Royhab and John Starcher.
Also present were Fiscal Officer Rhonda Sowers, Solicitor Jim Barney, Street Commissioner Bryan Lucas, Police Officer Chris Suppelsa and Zoning Administrator Bob Hruska.
Visitor in attendance was John Klaehn.
COUNCIL VOTE TO EXCUSE COUNCILMAN DORKO
It was moved by Mr. Starcher and seconded by Mr. Royhab to excuse Dean Dorko from the June 28, 2017 regular meeting. Vote: Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
MINUTES
Minutes of the June 14, 2017 regular meeting were approved as submitted.
VISITOR COMMENTS
There were no visitor comments.
LEGISLATION
Mr. Starcher read the following legislation by title only:
A. Ordinance No. 6, 2017 – An Ordinance Prohibiting Medical Marijuana Cultivators, Processors and Retail Dispensary Establishments Licensed Under Ohio Revised Code Chapter 3796 to Conduct Business Within Municipal Limits of the Village of Marblehead. This was the third and final reading.
Motion to adopt Ordinance No. 6, 2017 made by Mr. Redett and seconded by Mrs. Kukay. Vote: Mrs. Kukay-yes; Mr. Myers-no; Mr. Redett-yes; Mr. Royhab-no; Mr. Starcher-yes. Motion carried.
B. Ordinance No. 7, 2017 – An Ordinance to Change the Zoning Classification of Property Located in Marblehead, Ohio From “R-2 Residential” to” Business” and to Amend the Zoning Map Accordingly. This was the third and final reading.
Motion to adopt Ordinance No. 7, 2017 made by Mr. Myers and seconded by Mr. Starcher. Vote: Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
C. Ordinance No. 8, 2017 – An Ordinance Repealing Ordinance No. 7, 2010 and Allowing Under-Speed Vehicles and Low-Speed Vehicles on Certain Roads and Streets in the Village of Marblehead. This was the first reading; second reading will be July 11, 2017.
Mayor Bird opened discussion on the proposed legislation. Solicitor Barney commented that contrary to a statement made at the last Council meeting, Port Clinton allows low speed, but not under speed vehicles which means golf carts are not permitted. He added his belief that it may be difficult for law enforcement officers to easily distinguish between the two. Mr. Barney went on to explain that the legislation he prepared does not specify that Marblehead Police will perform inspections or issue any type of decal but that can be changed if council wishes. Discussion followed on the advantages and disadvantages of having the local police department inspect and issue identifying decals as opposed to merely allowing licensed low and under speed vehicles to operate in the village as authorized by the ORC. Mayor Bird said she is waiting for input from Chief Joy regarding this matter and will report back to Council.
COMMITTEE AND DEPARTMENT REPORTS
Mayor
Mayor Bird announced the Lions Club Perch Festival and Parade will be held this year on Saturday, August 26.
Solicitor
Mr. Barney had nothing to report.
Finance and Records Committee
Mr. Starcher had nothing to report.
Streets/Sidewalks/Sewer Committee
No report.
Beautification/Parks/Cemetery Committee
Mr. Royhab had nothing to report.
Utilities/Ferries/Waterfront
Mr. Myers had nothing to report.
Annexation/Subdivision/Planning Commission Committee
Mr. Redett had nothing to report.
Safety/Insurance Committee
Mrs. Kukay had nothing to report.
Fiscal Officer
Mrs. Sowers announced that the village has been approved for $264,675.00 in federal CELCP funding for the Keller property acquisition. She also stated the grant acknowledgement sign will be installed June 29 at Clemons Park. Regarding Clemons Park, Mr. Starcher added that he met recently with Mark Dilley of MAD Scientist to discuss development plans for the park. Mr. Dilley will be submitting a proposal soon.
Street Commissioner
Mr. Lucas had nothing to report.
Police Department
Officer Suppelsa provided copies of the most recent police activities which listed 475 calls handled by the department in the past 30 days.
Placement of Camera at Redfern Inn
Officer Suppelsa reported that Chief Joy checked into the cost of a camera to monitor the area of the crosswalk at the Redfern Inn and discovered that a camera is more than twice the cost of a new sign. Council unanimously agreed to not install a camera to monitor the crosswalk sign at the Redfern Inn.
Zoning Administrator
Mr. Hruska said he recently received a request that proposed zoning amendments which will regulate waterfront building setbacks be applied to lots on Johnson’s Island as well as the mainland. Mr. Hruska will present this request to the Planning Commission at its July 5 meeting.
Board of Public Affairs
No report.
OLD BUSINESS
A. Pricing on Lighthouse Repairs – Mr. Lucas said he has inspected the decorative replica of the Marblehead Lighthouse on village property at 414 W. Main and determined that it is in relatively good shape with the exception of the top portion which needs new decking. He estimates material for repairs will cost about $2,000.00. Council authorized Mr. Lucas to proceed with repairs to the lighthouse.
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B. Update on Boardwalk Repairs to Village Rental Properties – Mr. Lucas is currently making repairs to the boardwalk in front of 414 and 414 ½ W. Main Street. He removed the wooden picket fence and will install decorative caps over the remaining fence posts and add rope to create a nautical style fence.
C. Council Approval to Hire Seasonal Employee Ryan Chapman – On the recommendation of Mayor Bird and Street Commissioner Bryan Lucas it was moved by Mr. Starcher with second by Mrs. Kukay to hire Ryan Chapman for a part-time, seasonal park maintenance position effective July 5, 2017. Vote: Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
Mayor Bird said as a reminder now that seasonal employees have been hired, Council wants Mr. Lucas to focus on items such as drains, storm sewers and streets while the seasonal employee will focus on mowing and tasks assigned to assist the department.
D. Set Public Hearing for July 26, 2017 at 5:45 PM on Zoning Ordinance Amendment in Regard to Setbacks – Reminder that Council will hold a public hearing at 5:45 p.m., Wednesday, July 26, 2017 on text amendments initiated by the Planning Commission regarding building setback requirements. The hearing will be held in the meeting room of the Fire Station.
NEW BUSINESS
A. OPEC Health Care Insurance – Mayor Bird said that recent developments regarding the Ohio Public Entity Consortium (OPEC) are causing upheaval for its members. Marblehead is a member of OPEC which is a pool that provides health insurance for its members. At the request of the Mayor and Fiscal Officer, Mr. Barney attended an OPEC Board of Directors meeting in Columbus on June 26. Mr. Barney explained that during this meeting the OPEC directors abruptly terminated affiliation with the pool’s administrator, Jefferson Health Plan (JHP) and entered into a partnership with Benovation to serve as the new administrator. New insurance cards were received from OPEC on June 27 and will go into effect July 1, 2017 after which date no claims will be processed by JHP through Medical Mutual. At issue is a very large OPEC deficit owed to JHP for which all pool members share responsibility. OPEC directors believe the deficit will be reduced by going with a new administrator. JHP has offered to continue Medical Mutual coverage for any of the OPEC members who stay with them and will make payment arrangements for each member to pay their share of the deficit. OPEC members who leave the pool will be immediately responsible for their share of the deficit at the current rate and will also be penalized for breaching their OPEC contract. For either choice, a decision needs to be made before July 1.
Council has already sent notice to withdraw from OPEC when the contract expires at the end of this year. Following discussion, during which it was noted this is a lose-lose situation, Council agreed to stay with OPEC through the end of this year and will actively seek insurance quotes from other providers.
B. Donation of Small Section of Land by Keller Family to James Park – Mayor Bird said the Keller family trustees are selling off the properties owned by Main Street LLC where the new branch library, Bruno’s and Victory Cafe are located. There is a small remainder section adjacent to James Park that they are willing to donate to the park. Council agreed to pay the costs of surveying and transferring the property which Mr. Barney estimates would be about $750.00. Mr. Barney will get quotes for council’s approval.
AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $24,794.25 was made by Mr. Starcher and seconded by Mrs. Kukay. Vote: Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 7:07 p.m.
June 14, 2017
VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD JUNE 14, 2017
Mayor Bird called the meeting to order at 6:00 p.m. and opened with the Pledge of Allegiance.
ROLL CALL AND ATTENDANCE
Answering roll call were Dean Dorko, Duane Myers, Dave Redett, Ron Royhab and John Starcher.
Also present were Fiscal Officer Rhonda Sowers, Solicitor Jim Barney, Police Sergeant Loren Welch and Zoning Administrator Bob Hruska.
Visitors in attendance were: Nancy Plymale, Carolyn Pytlik, Kim Redfern, Reese Redfern, Charla Bortz, Chuck Bortz, John Klaehn, Kathy York and Dale Wiltse.
COUNCIL VOTE TO EXCUSE COUNCILWOMAN KUKAY
It was moved by Mr. Dorko and seconded by Mr. Starcher to excuse Angie Kukay from the June 14, 2017 regular meeting. Vote: Mr. Dorko-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
COUNCIL VOTE TO EXCUSE PRESIDENT PRO TEM STARCHER AND COUNCILMAN MYERS FROM THE JULY 26, 2017 MEETING
It was moved by Mr. Redett and seconded by Mr. Dorko to excuse John Starcher and Duane Myers from the July 26, 2017 regular meeting. Vote: Mr. Dorko-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
MINUTES
Minutes of the May 24, 2017 public hearing and May 24, 2017 regular meeting were approved as submitted.
VISITOR COMMENTS
Visitors in attendance were present to speak about golf carts so comments were delayed until the Council discussion on this subject under old business.
LEGISLATION
Mr. Starcher read the following legislation by title only:
A. Ordinance No. 6, 2017 – An Ordinance Prohibiting Medical Marijuana Cultivators, Processors and Retail Dispensary Establishments Licensed Under Ohio Revised Code Chapter 3796 to Conduct Business Within Municipal Limits of the Village of Marblehead. This was the second reading; final reading will be June 28.
B. Ordinance No. 7, 2017 – An Ordinance To Change The Zoning Classification of Property Located in Marblehead, Ohio From “R-2 Residential” to” Business” and to Amend the Zoning Map Accordingly. This was the second reading; final reading will be June 14.
COMMITTEE AND DEPARTMENT REPORTS
Mayor
Mayor Bird reported she will participate in the Coast Guard change of command ceremony at Marblehead Station on June 16, 2017.
Solicitor
Mr. Barney has been in contact with officials at the 200th RED HORSE Squadron who advised him the James Park project has received federal approval but needs some additional authorization before it can be scheduled.
Finance and Records Committee
Mr. Starcher did not have anything to report for his committee but said he will represent the village and speak at the ribbon cutting ceremony for the Marblehead branch of Ida Rupp Public Library on June 15, 2017.
Streets/Sidewalks/Sewer Committee
Mr. Dorko was contacted by John Zywiec, new owner of 125 Alexander Pike who wondered if it is possible to remove the crumbling sidewalk in front of his property. He noted that the sidewalk ends at his house and there is no sidewalk in front of the houses south of him. Mayor Bird stated she was also contacted and noted that while this is a unique situation, current sidewalk legislation prohibits property owners from removing sidewalks. The Mayor asked that Mr. Dorko’s committee review the sidewalk ordinance to see if changes to the legislation are warranted.
Beautification/Parks/Cemetery Committee
Mr. Royhab asked for council input on a preliminary development plan for Radar Park. The plan, prepared by CT Consultants was distributed to Council for review prior to the meeting. Council members approved of the preliminary plan and asked Mr. Royhab to have CT Consultants prepare detailed drawings based on this plan.
Utilities/Ferries/Waterfront
Mr. Myers reported on the June 13 BPA meeting during which it was reported that the rebuild of filter #1 is currently underway and should be completed by the end of June.
Annexation/Subdivision/Planning Commission Committee
Mr. Redett reported on the June 7 Planning Commission meeting during which the Commission approved a setback variance, heard several informal proposals and voted to initiate zoning text amendments.
Safety/Insurance Committee
No report.
Fiscal Officer
Council members initialed receipt of the May financial reports which Mrs. Sowers distributed prior to the meeting.
Street Commissioner
No report.
Police Department
Sergeant Welch extended an invitation for all to attend the second annual Cookout with a Cop at the James park shelter house on June 24 beginning at 11 a.m.
Zoning Administrator
Mr. Hruska had nothing to report.
Board of Public Affairs
No report.
OLD BUSINESS
A. Golf Carts and Current Ordinance – Following discussion at the last regular meeting regarding the fact that 2010 ordinance currently prohibits golf carts from being operated on streets in the village, Mayor Bird was asked to contact Solicitor Barney for input on state law as it applies to golf carts as motor vehicles, specifically what constitutes a “street legal” cart. Mr. Barney explained that state law allows inspected and licensed golf carts to be operated on streets with a speed limit of 35 mph or less unless prohibited by local ordinance.
Councilman Starcher stated he has safety concerns about golf carts being operated in the village and also noted that they could not be operated on Main Street where the speed limit exceeds 35 mph.
Nancy Plymale, Carolyn Pytlik, Kim Redfern, Charla Bortz, Chuck Bortz, Kathy York and Dale Wiltse, all property owners on Lake Street were present in support of allowing golf carts to be licensed and operated on village streets. Most spoke in favor of using golf carts to go from their homes in Marblehead to Lakeside where golf carts are permitted but they also supported the convenience of using these vehicles in the village.
In response to a question from Council, Sgt. Welch stated the police department would support a change in the ordinance to allow licensed carts on streets in the village. He also agreed with a suggestion made by Dale Wiltse that golf cart owners be made aware of the regulations and held accountable for adhering to the rules.
Following a lengthy discussion Solicitor Barney was asked to draw up draft legislation for further discussion and council consideration.
B. Placement of Camera at Redfern Inn – Mr. Starcher stated he contacted Chris Redfern who said it would be permissible for the village to attach a camera outside of the Redfern Inn and use the Wi-Fi in order to monitor the crosswalk at that location.
C. Pricing of Lighthouse Repairs – Mayor Bird said Bryan Lucas is obtaining cost estimates to repair the lighthouse located on village property at 414 W. Main Street and will report at the June 28 meeting.
NEW BUSINESS
A. 2017 Ohio Plan Renewal for Property and Casualty Insurance – Mr. Starcher moved to renew the casualty and liability insurance with The Ohio Plan administered by Hylant Administrative Services at a cost of $25,915.00. Second by Mr. Redett. Vote: Mr. Dorko-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
B. Discussion/Action on Withdrawal Notice to OPEC HC (Health Insurance) – Mrs. Sowers said the village is nearing the end of a three year, group rated health insurance plan with the Ohio Public Entity Consortium. Per the contract, any member wishing to withdraw from the pool when the three year term expires at the end of this year needs to give notice by July 1. Because new rates are not yet available, the OPEC Board recently approved a modification that will allow members to opt back in by September 1 after rates have been obtained. Council agreed that it would be advisable to send a notice of withdrawal and also to obtain outside insurance quotes while awaiting the new OPEC pool rates.
Mr. Myers moved to send notice by July 1, 2017 to withdraw from the Ohio Public Entity Consortium for Health Care. Second by Mr. Starcher. Vote: Mr. Dorko-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
C. Set Public Hearing for July 26, 2017 at 5:45 PM on Zoning Ordinance Amendment in Regards to Setbacks – Council received a recommendation from the Planning Commission to approve text amendments which propose an averaging formula to calculate setbacks of new houses on interior lots when the existing neighboring homes are non-conforming, and to determine a minimum setback for houses on the water side of a lake lot. Council will hold a public hearing on these text amendments, which were initiated by the Planning Commission, at 5:45 p.m. on Wednesday, July 26, 2017 in the meeting room of the Fire Station.
D. Boardwalks at Village Rental Property – Mayor Bird received correspondence from Larry Wise, who leases the village’s building at 414½ W. Main Street, about the condition of the boardwalk in front of the building and his concern that someone might trip and fall. Mayor Bird spoke with Bryan Lucas who said several of the boards need to be replaced but he feels it is fixable unless council would prefer to replace it with a concrete sidewalk. Council agreed to have Mr. Lucas repair the boardwalk.
E. Declare 125th Anniversary Banners Obsolete – Mayor Bird received a request from someone who would like to obtain three of the 125th anniversary banners that were used last year. Council agreed the banners are obsolete and will not be used any longer. Mr. Starcher said if they are going to be declared obsolete he would like to see one donated to the Lakeside Historical Society.
Mr. Dorko moved to declare the 125th Anniversary Banners obsolete and no longer of value. Second by Mr. Royhab. Vote: Mr. Dorko-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
F. Broken Banner Poles – Mayor Bird noted that some of the brackets used to hold banners along Main Street are broken. Council authorized ordering replacement brackets.
AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $42,047.80 including May payroll was made by Mr. Starcher and seconded by Mr. Dorko. Vote: Mr. Dorko-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
ADJOURNMENT
Motion to adjourn made by Mr. Redett and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 7:27 p.m.
May 24, 2017
VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD MAY 24, 2017
Mayor Bird called the meeting to order at 6:12 p.m. and opened with the Pledge of Allegiance.
ROLL CALL AND ATTENDANCE
Answering roll call were Angie Kukay, Duane Myers, Dave Redett, Ron Royhab and John Starcher. Dean Dorko was excused.
Also present were Fiscal Officer Rhonda Sowers, Street Commissioner Bryan Lucas and Police Sergeant Loren Welch.
Visitor in attendance was Matthew Ignatowski.
AMEND AGENDA
Mayor Bird amended the agenda to add a first reading of Ordinance No. 7, 2017.
MINUTES
Minutes of the May 10, 2017 regular meeting were approved with a correction to add that during the Mayor’s report it was noted a new identification sign will be installed at the Town Hall.
APPOINTMENT OF MATTHEW IGNATOWSKI AS AUXILIARY POLICE OFFICER
On the recommendation of Chief Joy and Mayor Bird it was moved by Mr. Starcher and seconded by Mrs. Kukay to appoint Matthew Ignatowski as an officer with the Village of Marblehead police auxiliary. Vote: Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
SWEARING IN OF OFFICER IGNATOWSKI
Mayor Bird administered the oath of office to Officer Ignatowski.
VISITOR COMMENTS
There were no visitor comments.
LEGISLATION
Mr. Starcher read the following legislation by title only:
A. Ordinance No. 5, 2017 – An Ordinance Amending Appropriations for Current Expenses and Other Expenditures of the Village of Marblehead, State of Ohio, During the Fiscal Year Ending December 31, 2017 and Declaring an Emergency
Motion to waive three readings on three separate occasions made by Mr. Starcher and seconded by Mr. Myers. Vote: Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
Motion to retain the emergency clause made by Mrs. Kukay and seconded by Mr. Myers. Vote: Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
Motion to adopt Ordinance No. 5, 2017 made by Mr. Redett and seconded by Mrs. Kukay. Vote: Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
B. Ordinance No. 6, 2017 – An Ordinance Prohibiting Medical Marijuana Cultivators, Processors and Retail Dispensary Establishments Licensed Under Ohio Revised Code Chapter 3796 to Conduct Business Within Municipal Limits of the Village of Marblehead. This was the first reading; second reading will be June 14.
C. Ordinance No. 7, 2017 – An Ordinance To Change The Zoning Classification of Property Located in Marblehead, Ohio From “R-2 Residential” to” Business” and to Amend the Zoning Map Accordingly. This was the first reading; second reading will be June 14.
REPORTS
Solicitor
No report.
Finance and Records Committee
Mr. Starcher had nothing to report.
Streets/Sidewalks/Sewer Committee
No report.
Beautification/Parks/Cemetery Committee
Mr. Royhab had nothing to report.
Utilities/Ferries/Waterfront
Mr. Myers had nothing to report.
Annexation/Subdivision/Planning Commission Committee
Mr. Redett had nothing to report.
Safety/Insurance Committee
Mrs. Kukay had nothing to report.
Fiscal Officer
Mrs. Sowers had nothing to report.
Street Commissioner
Mr. Lucas had nothing to report.
Police Department
Sergeant Welch said Chief Joy looked up information about solar powered GPA locators that could be attached to the crosswalk sign by the Redfern Inn rather than locate a camera in that area to monitor the sign. Mr. Lucas stated that trail cameras which were discussed in the past aren’t very practical for this type of use. Mr. Lucas added that the Redfern Inn already has a camera system in place and wondered if the village might be able to just add a camera to that system in order to monitor the crosswalk sign. Mr. Starcher agreed to contact the Redferns with this request.
Sgt. Welch reported the police department is receiving a lot of questions asking if golf carts are permitted in the village. After reading the current village ordinance the department has been advising people that golf carts are prohibited. A lengthy discussion followed during which it was noted this question has been discussed in the past but no changes have been made to the ordinance. Items discussed included whether street legal carts should be permitted and whether the village can inspect and/or issue identification stickers for those carts permitted on the street. The questions will be forwarded to the village solicitor for an opinion.
Sgt. Welch also asked for verification of those village properties where overnight parking is prohibited. The locations are the parking area west of the conveyor belt; the lots on Alexander Pike behind the Town Hall; and the former Gresh property. Overnight parking is permitted in those locations with prior permission during Kelleys Island festivals.
Zoning Administrator
No report.
Board of Public Affairs
No report.
OLD BUSINESS
A. Status Update on the Keller Property – Closing on the Keller property is set for Friday, May 26. One issue, however, is that not all of the grant money has been received. Clean Ohio money in the amount of $101,725.00 is being held in escrow by the title company but approximately $264,000.00 in CELCP funding has not been released and the village still does not have a signed agreement for this funding. This money is coming from previously awarded but unused grant funds and it is very likely that the amount will be released to the village for the park property purchase but it is not yet guaranteed. Mrs. Sowers said there is sufficient money in the general fund if the council wishes to proceed and take a chance on being reimbursed. Following discussion, Council agreed to proceed with the purchase using general fund money which will be reimbursed if CELCP funds are received.
B. Council Approval to Hire Seasonal Employee Ken Fleming – On the recommendation of Mayor Bird and Street Commissioner Bryan Lucas it was moved by Mr. Starcher with second by Mrs. Kukay to hire Ken Fleming for the part-time, seasonal park maintenance position effective May 30, 2017. Vote: Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
Mayor Bird said as a reminder that once a seasonal employee is hired, Council wants Mr. Lucas to focus on items such as drains, storm sewers and streets while the seasonal employee will focus on mowing and tasks assigned to help the department.
C. Executive Session to Consider Appointment or Employment of a Public Employee – Mr. Myers moved to go into executive session at 6:57 p.m. for the purpose of considering the appointment or employment of a public employee. Second by Mr. Starcher. Vote: Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
Mayor Bird reconvened the meeting at 7:03 p.m.
D. Council Discussion on Second Seasonal Park Position – Mayor Bird stated that Kain Lucas, son of Street Commissioner Bryan Lucas has indicated he might be interested in the part-time seasonal position but in order to be considered Council needs to decide whether to waive the anti-nepotism policy.
Mr. Starcher moved to waive the anti-nepotism policy and offer a part-time seasonal park position to Kain Lucas. Second by Mrs. Kukay. Vote: Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
E. Street/Maintenance Update – Mr. Lucas presented an update on the various maintenance issues discussed at the last meeting about village owned properties at 414 and 414 ½ W. Main.
Regarding the fence in front of the buildings he submitted a current quote from Fremont Fence in the amount of $5,029.00 to replace the wooden picket fence with a vinyl picket fence. The quote received in 2014 for this same fence was in the amount of $3,842.00. Because of the significant cost increase, Council decided to simply remove the fence and replace it with shrubs.
Mr. Lucas said he inspected the boardwalk and found it to be structurally sound. He said it could be cleaned and stained or resurfaced to make it look better.
The decorative lighthouse needs work on the doorway and window and some work is needed on the floor but other than that it appears structurally sound. Mayor Bird said it has become a focal point and she would like to see it maintained. Mr. Lucas will put together a price list of materials to determine what it will cost for repairs.
Mr. Lucas also reported that 7L plans to be back in mid to late June to do repairs on the basketball court in James Park.
F. Memorial Day – Lakeside Parade – Mayor Bird reminded all that Lakeside will host this year’s Memorial Day service and parade on Monday, May 29, 2017. The parade begins at 10:30.
NEW BUSINESS
A. Potential Buyer for Jill’s Bakery – Mayor Bird said Realtor Danis Putzbach has a potential buyer for Jill’s Bakery but the buyer would like to obtain a beer and wine permit for the property and wondered if the village would object to a TREX liquor permit for this purpose. Council was amenable to this request.
B. ADA Accessibility – Mayor Bird said Solicitor Barney recently sent a letter to the BPA noting that the water plant is not an ADA accessible facility for holding a public meeting and recommending that the Board instead use the meeting room in the fire station. Mayor Bird noted that Council meets at the fire station for this same reason but pointed out that the restrooms in the fire station are not handicapped accessible and while it is not mandatory that they be brought into compliance she asked council to consider options to make the restrooms handicapped accessible in the future.
AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $364,720.18 was made by Mr. Starcher and seconded by Mr. Redett. Vote: Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 7:27 p.m.
May 24, 2017
VILLAGE OF MARBLEHEAD PUBLIC HEARING
HELD MAY 24, 2017
Mayor Bird called the meeting to order at 5:53 p.m. and opened with the Pledge of Allegiance.
Purpose of the meeting was to receive public comment on a request by Adam Pendleton to rezone 14.24 acres at 10515 E. Bayshore Road from the Residential 2 District to the Business District.
Answering roll call were Angie Kukay, Duane Myers, Dave Redett, Ron Royhab and John Starcher.
Mr. Myers moved to excuse Councilman Dean Dorko. Second by Angie Kukay. Vote: Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
Also present were Fiscal Officer Rhonda Botti Sowers and Street Commissioner Bryan Lucas.
Visitors in attendance were Charles Lippert, Laurie Lippert and Adam Pendleton.
Mayor Bird stated the Planning Commission held a hearing on this request on April 5, 2017 and voted to recommend approval of the rezoning. She read a portion of the minutes from the April 5th meeting during which it was explained that Mr. Pendleton, a veterinarian, is requesting the rezoning in order to build a large barn for animal examinations and lab work. Neighboring properties owners at the hearing did not object to the rezoning.
Charles Lippert who owns property across the street at 10360 E. Bayshore Road asked how much of the property is actually needed for this use and if it is necessary to rezone the entire 14.24 acres. He expressed concern about the types of businesses that could be developed on the property if it is rezoned to Business. Mr. Lippert also expressed concern about the increase in traffic that would be generated by a business use.
Mr. Pendleton said his barn will be located on the northern portion of the property, away from Bayshore Road. He added that because his practice is with horses, 95% of the time he travels to other locations. Rarely are horses brought to him for treatment.
Mayor Bird added that the Planning Commission considered whether it was necessary to rezone the entire property but ultimately felt it was better to rezone all of the property to a single zoning classification.
Mayor Bird closed the meeting to public comment and asked how Council wished to proceed.
Mr. Starcher moved to accept the recommendation of the Planning Commission to rezone 14.24 acres at 10515 E. Bayshore Road from Residential 2 to Business. Second by Mr. Myers. Vote: Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
Mayor Bird stated the next step will be for Council to consider legislation to adopt the zoning amendment.
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Royhab. Meeting adjourned by unanimous vote at 6:09 p.m.
May 10, 2017
VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD MAY 10, 2017
Mayor Bird called the meeting to order at 6:03 p.m. and opened with the Pledge of Allegiance.
ROLL CALL AND ATTENDANCE
Answering roll call were Angie Kukay, Duane Myers, Ron Royhab and John Starcher. Dean Dorko and Dave Redett were excused.
Also present were Fiscal Officer Rhonda Sowers, Solicitor Jim Barney, Zoning Administrator Bob Hruska, Police Sergeant Loren Welch and Street Commissioner Bryan Lucas.
There were no visitors in attendance.
MINUTES
Minutes of the April 26, 2017 regular meeting were approved as submitted.
VISITOR COMMENTS
There were no visitor comments.
LEGISLATION
There was no legislation.
REPORTS
Mayor
Mayor Bird brought up several projects that have previously been discussed and/or authorized by Council to determine whether or not they have been completed and, if not, whether Council still wants to proceed. The crosswalk sign which disappeared has not yet been replaced because a camera to monitor the sign was never installed in the area of the Redfern Inn crosswalk. Council agreed they would like the sign replaced and authorized Mr. Lucas and Sgt. Welch to make arrangements to install a camera. The picket fence in front of the village owned shops at 414 and 414 ½ W. Main has not yet been replaced. Mr. Lucas was asked to obtain an updated quote from Fremont Fence. Mr. Lucas was also asked to inspect and make any needed repairs to the boardwalk in front of the shops. In addition, Mayor Bird noted that the lighthouse which sits in front of the shops is in need of either cleaning or painting and asked Mr. Lucas to inspect it to determine what needs to be done to spruce it up. Mayor Bird also asked the status of replacing the police sign in front of the Town Hall. Mrs. Sowers said she has been working with a sign company on a design for a new identification sign at the Town Hall. The first priority, however, is to complete the Lucien Clemons Park identification/grant acknowledgement sign.
Solicitor
Mr. Barney reported that charges have been filed against a local business owner for locating a temporary sandwich board sign in the road right-of-way. Seven citations were issued, one for each day the sign was placed in violation of zoning. The business owner failed to appear in court for an initial appearance. The case was continued to May 17 to give the owner an opportunity to appear and make a plea as to the charges.
Finance and Records Committee
Mr. Starcher announced the first Farmers Market of the season will be Saturday, May 13, 2017. He also reported being recently contacted by a Lafarge representative to say the quarry is willing to negotiate a lease to the village of the former Neuman parking area directly west of the Marblehead Bank. Mr. Starcher contacted the quarry superintendent some time ago to see if a lease could be arranged, primarily because it could be a good location for the Farmers Markets. Mr. Starcher will work with Lafarge to see if terms can be arranged for a long term lease of the property beginning next year.
Streets/Sidewalks/Sewer Committee
No report.
Beautification/Parks/Cemetery Committee
Mr. Royhab said he has not heard anything yet from 7L Contractors as to when they will return to complete repairs to the basketball court in James Park. He will contact 7L to determine when the work will be done.
Utilities/Ferries/Waterfront
Mr. Myers reported that the Board of Public Affairs approved purchase of a new touch read meter reader which will significantly reduce the amount of time needed to read meters and enter readings into the billing software. Use of the device will also eliminate the need for manual calculation of readings. Mr. Myers also advised that work will begin May 11 on replacement of the underdrain on filter #1 at the water plant. Arrangements have been made with Ottawa County to obtain water from the Regional System while the work is being done
Annexation/Subdivision/Planning Commission Committee
No report.
Safety/Insurance Committee
Mrs. Kukay had nothing to report.
Fiscal Officer
Mrs. Sowers provided information on Project Connect which will be hosted on October 20 by the Community Support Services at the Sutton Center in Port Clinton. Mrs. Sowers also reported that a single year audit resulting from last year’s large federal grant award began May 9 and will be concluded by September. Council members initialed receipt of the April financial reports which Mrs. Sowers distributed prior to the meeting.
Street Commissioner
Mr. Lucas advised that Alexander Pike has been patched in preparation for the May 13 Daisy Run and the Main Street parking area has been mowed and is ready for the first Farmers Market of 2017.
Police Department
Sergeant Welch distributed a monthly summary of police activity. He also asked if it would be possible to replace the flagstone walk in front of the Town Hall with a sidewalk noting that the flagstones are uneven and prone to flooding during heavy rains. Council agreed to replace the stones with a sidewalk. Mr. Lucas will do the work.
Zoning Administrator
Mr. Hruska had nothing to report.
Board of Public Affairs
No report.
OLD BUSINESS
A. Public Hearing May 24 on Proposed Rezoning – Mayor Bird reminded everyone that there will be a public hearing at 5:45 p.m. May 24, 2017 in the meeting room of the Fire Station on a request by Adam Pendleton to rezone 14.24 acres at 10515 E. Bayshore Road from R-2 Residential to Business.
B. Bay Point Sand Bar/Boat Park – Mr. Hruska reported on his recent contact with Bay Point owner Charles Papy regarding turning over the newly created beach area at the south end of Bay Point to the state of Ohio for creation of a boat park. Council members agreed they have no objection to this use but stressed that the Village does not want to take the lead on this project.
C. Discussion on Cultivation and Dispensing of Medical Marijuana – Mr. Barney presented the requested information regarding newly adopted state rules for the cultivation and dispensing of medical marijuana. Following a lengthy discussion, Council members concluded that in light of all the limits imposed by the state, the limited number of permits that will be issued and the high cost of those permits, it is highly unlikely that any medical marijuana facilities will be located in the village. Nonetheless, Council asked Solicitor Barney to draw up legislation prohibiting the cultivation and dispensing of medical marijuana in the Village of Marblehead.
D. Status Update on Keller Property Acquisition – Mrs. Sowers reported that closing on Lot 7 of the Lifeboat Station property which is currently owned by the Keller trust is set for May 26. Approximately one-third of the money (the Clean Ohio Grant) is in place. The other two-thirds, which will be from excess CELCP and NOAA awards, has not yet been confirmed but can be received as a reimbursement after closing.
E. Update on Website Enhancements – Mrs. Sowers advised that Amy Heflinger of AHA Creative, administrator of the Marblehead Village website, will begin taking photos this weekend during the Daisy Run and Farmers Market to be used for updates to the website.
F. Status of Part-Time Seasonal Park Positions – Two applications have been received for the seasonal park positions. Mr. Lucas said he had not obtained any quotes for mowing services. Mr. Starcher said he would prefer to have part-time employees who could help with other duties in addition to mowing rather than merely contracting for a mowing service. Mayor Bird said the goal either way is to keep the Street Commissioner from having to do mowing so that he can focus on other job duties. Mr. Lucas was told to go ahead with interviews of the two applicants and bring a recommendation back to Council.
NEW BUSINESS
A. Recommendation to Appoint Matt Essex from Auxiliary to Seasonal Police Officer Effective May 16, 2017 - Mrs. Kukay moved to accept the recommendation to appoint Auxiliary Officer Matt Essex to the newly created part-time seasonal position effective May 16, 2017. Second by Mr. Starcher. Vote: Mrs. Kukay-yes; Mr. Myers-yes; Mr. Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
B. Memorial Day Service Monday, May 29, 2017 – Mayor Bird advised that Lakeside will host this year’s Memorial Day Service which will be held on Monday, May 29, 2017.
AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $40,595.50 including April payroll was made by Mr. Myers and seconded by Mrs. Kukay. Vote: Mrs. Kukay-yes; Mr. Myers-yes; Mr. Royhab-yes. Motion carried. Mr. Starcher abstained.
ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 7:05 p.m.
April 26, 2017
VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD APRIL 26, 2017
Mayor Bird called the meeting to order at 6:05 p.m. and opened with the Pledge of Allegiance.
ROLL CALL AND ATTENDANCE
Answering roll call were Dean Dorko, Angie Kukay, Duane Myers, Dave Redett and Ron Royhab. John Starcher was excused.
Also present were Fiscal Officer Rhonda Sowers, Zoning Administrator Bob Hruska, Police Sergeant Loren Welch and Street Commissioner Bryan Lucas.
Visitors in attendance were Austin Lucas, Matthew Essex, Jason Clark, Kathleen Forsyth, Cindy Essex and Terry W. Essex.
MINUTES
Minutes of the April 12, 2017 regular meeting were approved as submitted.
VISITOR COMMENTS
There were no visitor comments.
APPOINTMENT OF MATTHEW ESSEX, JASON CLARK AND AUSTIN LUCAS AS AUXILIARY POLICE OFFICERS
On the recommendation of Chief Joy and Mayor Bird it was moved by Mr. Myers with second by Mrs. Kukay to appoint Matthew Essex, Jason Clark and Austin Lucas as Officers with the Village of Marblehead police auxiliary. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes. Motion carried.
SWEARING IN OF OFFICERS ESSEX, CLARK AND LUCAS
Mayor Bird administered the oath of office to Officers Essex, Clark and Lucas.
LEGISLATION
There was no legislation.
REPORTS
Mayor
Mayor Bird reported that the Ottawa Regional Planning Commission office sent notification that an informational meeting regarding plans for the 2020 Census will be held May 10. Bob Hruska will represent the village at this meeting.
Solicitor
No report.
Finance and Records Committee
No report.
Streets/Sidewalks/Sewer Committee
Mr. Dorko had nothing to report.
Beautification/Parks/Cemetery Committee
Mr. Royhab reported that Chuck Hall of CT Consultants was in the village earlier in the day to take pictures of Radar Park as the first step in planning upgrades to the property.
Utilities/Ferries/Waterfront
Mr. Myers had nothing to report.
Annexation/Subdivision/Planning Commission Committee
Mr. Redett had nothing to report.
Safety/Insurance Committee
Mrs. Kukay had nothing to report.
Fiscal Officer
Mrs. Sowers distributed copies of the 2016 summary annual report of activity for the Ottawa County Visitor’s Bureau as well as an invitation from Director Larry Fletcher to attend the upcoming annual meeting of the Visitor’s Bureau on May 11 at the Liberty Aviation Museum.
Street Commissioner
Mr. Lucas had nothing to report.
Police Department
Sergeant Welch extended thanks for council’s appointment of the new auxiliary officers.
Zoning Administrator
Mr. Hruska had nothing to report.
Board of Public Affairs
No report.
OLD BUSINESS
A. Police Reverse Raffle April 29, 2017 – Mayor Bird reminded everyone the annual reverse raffle fundraiser for the Marblehead Police Association will be held Saturday, April 29.
B. Discussion on Cultivation and Dispensing of Medical Marijuana – Following up on the recommendation made by Solicitor Jim Barney at the April 12 meeting, Mayor Bird opened discussion on the regulation of medical marijuana in the village. Council passed a resolution on February 22, 2017 imposing a twelve month moratorium on cultivation, processing or retail distribution of medical marijuana within the village limits but will need to determine how to proceed when the moratorium expires. One option is to regulate it and possibly provide a revenue source similar to that realized from liquor permits. Another option is to ban cultivation, processing or retail dispensing within the village. A lengthy discussion followed with arguments and questions on both sides of the issue. Mayor Bird will ask Solicitor Barney to provide council with additional information about state regulations and permit fees.
C. Part-time Seasonal Park Positions – Mayor Bird stated that an advertisement for the two part-time seasonal park positions was run for two weeks and resulted in only one application which was subsequently withdrawn. She authorized running the ad for another week but stated if no applications are received she will bring the issue back to council to see how they might like to proceed and whether it might be more efficient and cost effective to contract mowing. In response to a question about whether the positions were open to juveniles, council did not rule out hiring a juvenile for the job. Mayor Bird asked Mr. Lucas to work with Mrs. Sowers to obtain quotes for mowing services in the event council chooses to pursue that option.
NEW BUSINESS
A. Sand Bar/Bay Point – Mayor Bird was recently contacted by Charles Papy, a Bay Point owner, who wondered if the State might consider creating a boat park on the sand bar off the end of Bay Point. He said boat parks are parks only accessible by boat. He said Bay Point owns the sand bar but wanted to know what the village’s position would be on this proposal to make it into a State Park. Mr. Hruska pointed out that Bay Point doesn’t own the sand bar because it is sand that has built up under the waters of the state. Mayor Bird asked Mr. Hruska to contact Mr. Papy for clarification of his request to the village.
AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $8,778.76 was made by Mr. Dorko and seconded by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes. Motion carried.
ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Dorko. Meeting adjourned by unanimous vote at 6:46 p.m.
April 12, 2017
VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD APRIL 12, 2017
Mayor Bird called the meeting to order at 6:02 p.m. and opened with the Pledge of Allegiance.
ROLL CALL AND ATTENDANCE
Answering roll call were Angie Kukay, Duane Myers, Dave Redett, Ron Royhab and John Starcher. Dean Dorko arrived at 6:10 p.m.
Also present were Fiscal Officer Rhonda Sowers, Solicitor Jim Barney, Zoning Administrator Bob Hruska, Street Commissioner Bryan Lucas and Police Officer Chris Suppelsa.
There were no visitors in attendance.
MINUTES
Minutes of the March 22, 2017 regular meeting were approved as submitted.
Minutes of the April 5, 2017 special meeting were approved as submitted.
VISITOR COMMENTS
There were no visitor comments.
LEGISLATION
Mr. Starcher read the following legislation by title only:
A. RESOLUTION NO. 4, 2017 – A Resolution Empowering the Mayor to Sign All Documents Allowing the RED HORSE Squadron to Assist with the James Park Sand Volleyball Court. This was the third and final reading.
Motion to adopt Resolution No. 4, 2017 was made by Mr. Myers and seconded by Mrs. Kukay. Vote: Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
B. ORDINANCE NO. 4, 2017 – An Ordinance Enacting an Additional Motor Vehicle License Tax in Accordance with Ohio Revised Code §4504.171 in the Village of Marblehead. This was the second reading.
Motion to waive three readings on three separate occasions made by Mr. Starcher and seconded by Mrs. Kukay. Vote: Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
Motion to adopt Ordinance No. 4, 2017 made by Mr. Myers and seconded by Mr. Royhab. Vote: Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
REPORTS
Solicitor
Mr. Barney stated that Council should begin discussion soon to consider options for regulation of medical marijuana once the twelve month moratorium expires. Mr. Barney added that options include limiting where or if it can be cultivated and/or dispensed in the village.
Finance and Records Committee
Mr. Starcher had nothing to report for his committee but did state that he would like to be excused early from the April 26 council meeting in order to attend a meeting of the Ottawa County Historical Society with the Danbury Township Trustees at 6:30 p.m. on that same date.
Vote to Excuse Councilman Starcher at 6:15 p.m. from the April 26 Meeting
Mr. Redett moved to excuse John Starcher at 6:15 p.m. from the April 26, 2017 regular council meeting. Second by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
Streets/Sidewalks/Sewer Committee
Mr. Dorko had nothing to report for his committee but did advise that his surgery has been rescheduled so he will be able to attend the April 26 meeting but will be unable to be present at either of the May council meetings.
Vote to Excuse Councilman Dorko from the May 10 and May 24 Meetings
Mr. Myers moved to excuse Dean Dorko from the May 10, 2017 and May 24, 2017 regular council meetings. Second by Mr. Redett. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
Beautification/Parks/Cemetery Committee
Mr. Royhab had nothing to report.
Utilities/Ferries/Waterfront
Mr. Myers had nothing to report.
Annexation/Subdivision/Planning Commission Committee
Mr. Redett stated the Planning Commission held four hearings at its regular meeting on April 5, 2017 during which it approved three setback variances and recommended approval of a rezoning from Residential 2 to Business at 10515 E. Bayshore Road. Mr. Redett asked to be excused from the May 10, 2017 meeting.
Vote to Excuse Councilman Redett from the May 10 Meeting
Mr. Myers moved to excuse Dave Redett from the May 10, 2017 regular council meeting. Second by Mr. Royhab. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
Safety/Insurance Committee
Mrs. Kukay had nothing to report.
Fiscal Officer
Mrs. Sowers advised that Western Reserve Land Conservancy recently conducted the first stewardship inspection at the Lifeboat Station (Clemons Park) property on March 22 and found it to be in compliance with the covenants of the conservation easement.
Council members initialed receipt of the March financial reports which Mrs. Sowers distributed prior to the meeting.
Street Commissioner
Mr. Lucas reported completing a three day tree survival class held recently in Bowling Green. The class taught how to plant and maintain trees to maturity. Mr. Lucas also announced he and Mayor Bird will attend the Ottawa County Safety Council CEO Breakfast on April 19.
Police Department
Officer Suppelsa distributed an updated report of departmental activity.
Zoning Administrator
Mr. Hruska had nothing to report.
Board of Public Affairs
No report.
OLD BUSINESS
A. CT Consultant Quote for Radar Park Plan - Mr. Starcher moved to accept a quote from CT Consultants in the amount of $3,900.00 to prepare a conceptual design plan and estimate costs to bring Radar Park into compliance with deed restrictions. Second by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
B. Update on Website Upgrade – Mrs. Sowers reported work is progressing on upgrades to the village website. New village email addresses have been created and will be distributed and activated soon.
C. Police Reverse Raffle August 29, 2017 – Mayor Bird advised the annual reverse raffle fundraiser for the Marblehead Police Association will be held Saturday, August 29.
D. Donation to North Central Ohio Inter-Museum Council – In May, 2016 Mr. Starcher asked Council to consider donating up to $500.00 to a consolidated effort of area historical societies to publish an initial brochure. At that time, Council agreed to appropriate funds in 2017 and discuss a donation if the group agreed to proceed. Mr. Starcher said the group, now known as the North Central Ohio Inter-Museum Council (NCOIMC) is going ahead with the brochure and requesting support from the village. Mr. Starcher moved to donate $500.00 to NCOIMC. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
NEW BUSINESS
A. Council Authorization to Continue Membership in BWC Group Rating Administered by Comp Management – Mr. Myers moved to continue membership in the Ohio Municipal League’s BWC group rating program administered by Comp Management at an annual fee of $655.00 for a projected premium saving in 2018 of $5,540.00. Second by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
B. Set Date for Hearing on Zoning Amendment – Council received a recommendation from the Planning Commission to approve a request by Adam Pendleton to rezone 14.24 acres at 10515 E. Bayshore Road from Residential 2 to Business. Council will hold a public hearing on the application at 5:45 p.m. on Wednesday, May 24, 2017 in the meeting room of the Fire Station.
C. Council Authorization to donate $100.00 each to the VFW and American Legion for Memorial Day Expenses – It was moved by Mr. Royhab and seconded by Mrs. Kukay to donate $100.00 each to VFW Post 7572 and American Legion Post 555 to be used for Memorial Day expenses. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
D. Easter Egg Hunt Saturday, April 15, 2017 – Mayor Bird announced the annual Easter Egg Hunt sponsored by the Marblehead Police Association will be Saturday, April 15, 2017 at 1:00 p.m. in James Park.
AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $39,965.42 including March payroll was made by Mr. Dorko and seconded by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes. Motion carried. Mr. Starcher abstained.
ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 6:37 p.m.
April 5, 2017
VILLAGE OF MARBLEHEAD SPECIAL COUNCIL MEETING
HELD APRIL 5, 2017
Mayor Bird called the special meeting to order at 5:40 and opened with the Pledge of Allegiance. Purpose of the meeting is to authorize the Board of Public Affairs to proceed with emergency repairs to Filter #1 at the Marblehead Water Treatment Plant without bidding.
ROLL CALL AND ATTENDANCE
Answering roll call were Dean Dorko, Angie Kukay, Dave Redett, Ron Royhab and John Starcher.
Also present was Fiscal Officer Rhonda Sowers.
There were no visitors in attendance.
COUNCIL VOTE TO EXCUSE COUNCILMAN MYERS
It was moved by Mr. Redett with second by Mrs. Kukay to excuse Duane Myers from the April 5, 2017 special meeting. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
AUTHORIZE BOARD OF PUBLIC AFFAIRS TO PROCEED WITH EMERGENCY REPAIR OF FILTER #1 WITHOUT BID
Mrs. Sowers explained that during the course of maintenance on filter #1 at the water treatment plant it was discovered that the underdrain, which has been in operation since 1959, is blown and must be replaced before the filter can be put back into operation. It will take approximately 30 days to complete this work and the project cannot be started until a PTI (permit to install) is issued by the EPA which could take several weeks. It is imperative that both filters #1 and #2 be operational by the end of May when water usage will significantly increase which is why the BPA has declared this an emergency repair.
Quotes received for the project are just under the $50,000.00 bid threshold but the project cost could increase if additional damage is discovered when the underdrain is removed. The Village Solicitor advised the BPA that Council has authority under ORC §735.051 to waive the need for formal bidding and advertising in the case of an emergency arising in connection with the operation and maintenance of a municipal utility. The BPA is requesting that Council authorize proceeding under this statute so the work can begin immediately.
Mr. Starcher moved to waive the bidding and advertising requirement per ORC §735.051 and authorize the Board of Public Affairs to proceed with the emergency repair of Filter #1 at the water treatment plant. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 5:44 p.m.
March 22, 2017
VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD MARCH 22, 2017
In the absence of Mayor Bird, President Pro Tem John Starcher called the meeting to order at 6:00 p.m. and opened with the Pledge of Allegiance.
ROLL CALL AND ATTENDANCE
Answering roll call were Dean Dorko, Duane Myers, Dave Redett, Ron Royhab and John Starcher. Angie Kukay was excused.
Also present were Fiscal Officer Rhonda Sowers, Zoning Administrator Bob Hruska, Street Commissioner Bryan Lucas and Police Sergeant Loren Welch.
There were no visitors in attendance.
COUNCIL VOTE TO EXCUSE MAYOR BIRD – It was moved by Mr. Royhab and seconded by Mr. Myers to excuse Jacqueline Bird from the March 22, 2017 regular meeting. Vote: Mr. Dorko-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
MINUTES
Minutes of the March 8, 2017 regular meeting were approved as submitted.
VISITOR COMMENTS
There were no visitor comments.
LEGISLATION
Mr. Starcher read the following legislation by title only:
A. RESOLUTION NO. 4, 2017 – A Resolution Empowering the Mayor to Sign All Documents Allowing the RED HORSE Squadron to Assist with the James Park Sand Volleyball Court. This was the second reading; the third reading will be April 12, 2017.
B. ORDINANCE NO. 2, 2017 – An Ordinance Amending Section 19 of Ordinance No. 1, 2017 to Make Appropriations for Current Expenses and Other Expenditures of the Village of Marblehead, State of Ohio, During the Fiscal Year Ending December 31, 2017 and Declaring an Emergency.
Motion to waive three readings on three separate occasions made by Mr. Redett and seconded by Mr. Myers. Vote: Mr. Dorko-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
Motion to retain the emergency clause made by Mr. Myers and seconded by Mr. Dorko. Vote: Mr. Dorko-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
Motion to adopt Ordinance No. 2, 2017 made by Mr. Myers and seconded by Mr. Redett. Vote: Mr. Dorko-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
C. ORDINANCE NO. 3, 2017 – An Ordinance Providing for a Pay Increase and Setting Wage Rates for Employees in the Village of Marblehead and Declaring an Emergency.
Motion to waive three readings on three separate occasions made by Mr. Dorko and seconded by Mr. Myers. Vote: Mr. Dorko-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
Motion to retain the emergency clause made by Mr. Myers and seconded by Mr. Redett. Vote: Mr. Dorko-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
Motion to adopt Ordinance No. 3, 2017 made by Mr. Dorko and seconded by Mr. Royhab. Vote: Mr. Dorko-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
D. ORDINANCE NO. 4, 2017 – An Ordinance Enacting an Additional Motor Vehicle License Tax in Accordance with Ohio Revised Code. This was the first reading; the second reading will be April 12, 2017.
REPORTS
Solicitor
No report.
Finance and Records Committee
Mr. Starcher had nothing to report.
Streets/Sidewalks/Sewer Committee
Mr. Dorko had nothing to report.
Beautification/Parks/Cemetery Committee
Mr. Royhab had nothing to report.
Utilities/Ferries/Waterfront
Mr. Myers had nothing to report.
Annexation/Subdivision/Planning Commission Committee
Mr. Redett had nothing to report.
Safety/Insurance Committee
No report.
Fiscal Officer
Mrs. Sowers reported receipt of the annual notification from the Ohio Dept. of Commerce, Division of Liquor Control that all liquor permits in the village renew on June 1. Council has no objection to the renewal of any village liquor permit.
Street Commissioner
Mr. Lucas had nothing to report.
Police Department
Sgt. Welch had nothing to report.
Zoning Administrator
Mr. Hruska had nothing to report.
Board of Public Affairs
No report.
OLD BUSINESS
A. Recommendation to Appoint Michael Kirkpatrick and Chris Suppelsa as Full-Time Officers with the Marblehead Police Department Effective April 2, 2017 - Mr. Dorko moved to accept the recommendation to appoint part-time Officers Michael Kirkpatrick and Chris Suppelsa to the newly created full-time positions effective April 2, 2017. Second by Mr. Redett. Vote: Mr. Dorko-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
B. Recommendation to Create Two Part-Time Seasonal Park Maintenance Positions in Place of the Seasonal Recreational Park Director Position – Based upon the recommendation made by the Finance Committee at the March 8, 2017 meeting, Mr. Myers moved to create two twenty-five hour per week seasonal park maintenance positions in place of the seasonal Recreational Park Director position. Second by Mr. Redett. Vote: Mr. Dorko-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
C. Quotes for Replacement Windows at Fire Station – Mr. Lucas submitted a quote from Port Clinton Glass in the amount of $7,010.00 to replace all of the windows in the fire station building. The quote also included a price of $7,850.00 if the windows are upgraded to low-E glass. Mr. Dorko moved to accept the quote from Port Clinton Glass in the amount of $7,850.00 to replace windows in the fire station. Second by Mr. Myers. Vote: Mr. Dorko-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
NEW BUSINESS
There was no new business
AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $4,587.19 was made by Mr. Starcher and seconded by Mr. Dorko. Vote: Mr. Dorko-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
ADJOURNMENT
Motion to adjourn made by Mr. Redett and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 6:09 p.m.
March 8, 2017
VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD MARCH 8, 2017
Mayor Bird called the meeting to order at 6:05 p.m. and opened with the Pledge of Allegiance.
ROLL CALL AND ATTENDANCE
Answering roll call were Dean Dorko, Angie Kukay, Duane Myers, Dave Redett, Ron Royhab and John Starcher.
Also present were Fiscal Officer Rhonda Sowers, Solicitor Jim Barney, Zoning Administrator Bob Hruska, Street Commissioner Bryan Lucas and Police Sergeant Loren Welch.
Visitors in attendance were Mattie Van Orman, Christina Bowen, Craig Bowen, Cassi Bowen, Alex Sipsma and Tiffany Wehrig.
MINUTES
Minutes of the February 22, 2017 regular meeting were approved as submitted.
APPOINTMENT OF CASSI BOWEN AND ALEX SIPSMA AS AUXILIARY POLICE OFFICERS
On the recommendation of Chief Joy and Mayor Bird it was moved by Mr. Starcher with second by Mr. Dorko to appoint Cassi Bowen and Alex Sipsma as Officers with the Village of Marblehead police auxiliary. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
SWEARING IN OF OFFICER JOHNSON
Mayor Bird administered the oath of office to Officers Bowen and Sipsma.
VISITOR COMMENTS
There were no visitor comments.
LEGISLATION
Mr. Starcher read the following legislation by title only:
A. RESOLUTION NO. 2, 2017 – A Resolution That The Village Has No Objection to the Submerged Lands Lease Application for the Property Located in the Former Lifeboat Station Subdivision, Marblehead, Ohio. This was the third and final reading.
Motion to adopt Resolution No. 2, 2017 made by Mr. Dorko and seconded by Mr. Myers. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
B. RESOLUTION NO. 3, 2017 – A Resolution Empowering the Mayor to Sign All Documents Concerning the Submerged Lands Lease for the Former Lifeboat Station Subdivision Parcels Acquired by the Village. This was the third and final reading.
Motion to adopt Resolution No. 3, 2017 made by Mr. Royhab and seconded by Mr. Redett. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
C. Ordinance No. 1, 2017 – An Ordinance Setting Appropriations for Current Expenditures of the Village of Marblehead, State of Ohio, During the Fiscal Year Ending December 31, 2017 and Declaring an Emergency.
Motion to waive three readings on three separate occasions made by Mr. Starcher and seconded by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
Motion to retain the emergency clause made by Mr. Myers and seconded by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
Motion to adopt Ordinance No. 1, 2017 made by Mrs. Kukay and seconded by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
D. Resolution No. 4, 2017 – A Resolution Empowering the Mayor to Sign All Documents Allowing the RED HORSE Squadron to Assist with the James Park Sand Volleyball Court. This was the first reading; the second reading will be March 22, 2017.
REPORTS
Solicitor
Mr. Barney had nothing to report.
Finance and Records Committee
Mr. Starcher had nothing to report for his committee but did advise he will be away from the area the last week of March.
Streets/Sidewalks/Sewer Committee
Mr. Dorko had nothing to report for his committee but informed council he will be having surgery in April that will cause him to miss the April 26 and May 10 meetings.
Vote to Excuse Councilman Dorko from April 26 and May 10 Meetings
Mr. Starcher moved to excuse Dean Dorko from the April 26, 2017 and May 10, 2017 regular council meetings. Second by Mr. Myers. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
Beautification/Parks/Cemetery Committee
Mr. Royhab had nothing to report.
Utilities/Ferries/Waterfront
Mr. Myers had nothing to report.
Annexation/Subdivision/Planning Commission Committee
Mr. Redett stated the Planning Commission met March 1 and reviewed several informal requests.
Safety/Insurance Committee
Mrs. Kukay had nothing to report.
Fiscal Officer
Council members initialed receipt of the February financial reports which Mrs. Sowers distributed prior to the meeting.
Street Commissioner
Mr. Lucas advised that Port Clinton Glass submitted a quote in the amount of $228.00 to repair the broken glass in the kitchen window of the fire station as well as a quote in the amount of $3850.00 to replace all four windows in the fire station meeting room. Before council decides on replacing windows Mr. Lucas was asked to obtain an estimate for replacing windows in the fire station engine bay as well.
Police Department
Sgt. Welch distributed an updated report of departmental activity.
Zoning Administrator
Mr. Hruska stated four applications have already been received for hearing at the April 5 Planning Commission meeting.
Board of Public Affairs
No report.
OLD BUSINESS
A. MAD Scientist Associates, LLC Update – Mr. Starcher said he has not yet heard back from Mark Dilley of MAD Scientist Associates regarding a development plan for Lucien Clemons Park.
B. Camp Perry RED HORSE Update for Volleyball Court Assistance – Mr. Barney said the application for RED HORSE assistance has been prepared and is ready for submission if council would like to proceed. Mr. Myers moved to apply for assistance from the RED HORSE unit at Camp Perry for assistance in preparing the area in James Park for the sand volleyball court. Second by Mr. Royhab. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
NEW BUSINESS
A. Recommendation for Final Appointment of Chief Joy & Sgt. Welch from Probationary to Full Time Status – Based on the recommendation of Mayor Bird, Mr. Dorko moved for final appointment of Chief Casey Joy and Sergeant Loren Welch to full-time status following successful completion of their probationary period. Second by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
B. Recommendation for Final Appointment of Officer Kirkpatrick and Officer Suppelsa from Probationary to Part-Time Status – Based on the recommendation of Chief Joy and Mayor Bird, Mr. Starcher moved for final appointment of Officer Michael Kirkpatrick and Officer Chris Suppelsa to part-time status following successful completion of their probationary period. Second by Mr. Redett. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
C. Resignation of Probationary Officer Elizabeth Johnson effective March 4, 2017 – Mayor Bird announced the resignation of Officer Elizabeth Johnson from her part-time position with the police department effective March 4, 2017.
D. Police Department Re-Structuring and Council Approval – Mr. Starcher stated the Finance Committee has been working on requests by Chief Joy and Sgt. Welch to restructure the staffing levels of the Police Department in an attempt to lower turnover and control personnel costs. The recommendation of the Finance Committee, with support of the Chief and Sergeant, is to staff the department with a Chief, Sergeant, two full-time officers and a seasonal officer who would work 20 weeks at 32 hours per week.
Mr. Myers moved to accept the Finance Committee’s recommendation for restructuring of Police Dept. staffing to include a Chief, a Sergeant, two full-time officers and one part-time seasonal officer who would work 32 hrs. per week for 20 weeks. Second by Mr. Redett. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
E. Seasonal Park Maintenance Positions – Mr. Starcher stated in addition to police department restructuring the Finance Committee also looked at park maintenance. The village has typically hired a Seasonal Parks Director who works 25 hours per week from April through October. With newly acquired park property in the village there is an expanded need for maintenance during the summer months. There had been discussion of hiring a full-time Recreational Parks Director but for now, the committee is recommending instead that council eliminate the Seasonal Parks Director position and consider hiring two seasonal park employees who will be responsible for maintaining park properties and who will work under the supervision of the Street Commissioner. Funding in the pay ordinance will reflect these two part-time positions.
F. Promote Officers Suppelsa and Kirkpatrick to 32 Hr. Per Week Positions Effective March 12, 2017 – Mr. Dorko moved to promote Officers Suppelsa and Kirkpatrick from 24 hr. per week positions to the open 32 hr. per week positions effective March 12, 2017. Second by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
G. Danbury Township Land Use Plan/Steering Committee – Mayor Bird announced that Zoning Administrator Bob Hruska and Planning Commission Chairman Tim Feller have been selected to serve as Village representatives on the Danbury Township Land Use Plan Steering Committee. The Committee will be meeting monthly to review the current Land Use Plan and make recommendations to update that plan.
H. Cemetery Ordinance Regarding Size of Headstone – Mr. Lucas has received a request to locate a large headstone in Clemons Cemetery. This headstone would require a 9 ft. long foundation which will span two grave spaces. His concern is that the size and weight of the stone will make it extremely difficult to be moved for a burial in the second grave. The Village cemetery ordinance does not restrict the size only limits the number of upright markers on a grave space. A lengthy discussion followed after which it was determined that this size headstone is not prohibited. Because special equipment will be needed, Mr. Barney was asked to prepare paperwork which would make it clear that cost for moving the stone to accommodate a burial will need to be borne by the family of the lot owners.
I. Discussion on Levy of Annual License Permissive Tax – Mrs. Sowers said notification was received that Ottawa County is planning to enact an additional $5.00 permissive Motor Vehicle License Tax under section 4504.16 of the Ohio Revised Code. Once enacted the monies collected will be split between Ottawa County and the various townships to be used for maintaining roads and bridges. The law permits municipalities to adopt the same permissive tax if it is done before the county has adopted the tax. Municipalities are prohibited from adopting the tax after the county has done so. Council asked the solicitor to draw up legislation to enact an additional $5.00 permissive Motor Vehicle License tax within the village.
AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $38,623.33 including February payroll was made by Mr. Redett and seconded by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes. Motion carried. Mr. Starcher abstained.
ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 6:54 p.m.
February 22, 2017
VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD FEBRUARY 22, 2017
In the absence of the Mayor, President Pro Tem John Starcher called the meeting to order at 6:00 p.m. and opened with the Pledge of Allegiance.
ROLL CALL AND ATTENDANCE
Answering roll call were Dean Dorko, Angie Kukay, Dave Redett, Ron Royhab and John Starcher. Councilman Duane Myers and Mayor Jacqueline Bird were previously excused.
Also present were Fiscal Officer Rhonda Sowers, Zoning Administrator Bob Hruska, Street Commissioner Bryan Lucas and Police Sergeant Loren Welch.
Visitor in attendance was Rick Krynock.
MINUTES
Minutes of the February 8, 2017 regular meeting were approved as submitted.
VISITOR COMMENTS
Rick Krynock was present to discuss the problem of Canada Geese in the village. He said the parking lot at St. Mary’s Church is frequently littered with goose droppings and added that the newly acquired property for Lucien Clemons Park is another favorite gathering place for the geese. Mr. Krynock asked if the current village ordinance could be amended to allow him to use a cracker pellet gun to scare the geese away. Following discussion council members were reluctant to amend the ordinance regarding discharging of firearms in the village. Mr. Starcher acknowledged that the geese can pose a nuisance and said he will discuss the subject with the mayor to see if some sort of solution can be found that won’t involve a gun.
LEGISLATION
Mr. Starcher read the following legislation by title only:
A. RESOLUTION NO. 1, 2017 – A Resolution Imposing a Twelve Month Moratorium on the Issuance and Processing of Permits for Retail Medical Marijuana Dispensaries, Cultivators and/or Processing within the Village of Marblehead, Ohio. This was the third and final reading.
Motion to adopt Resolution No. 1, 2017 made by Mr. Dorko and seconded by Mr. Redett. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
B. RESOLUTION NO. 2, 2017 – A Resolution That The Village Has No Objection to the Submerged Lands Lease Application for the Property Located in the Former Lifeboat Station Subdivision, Marblehead, Ohio. This was the second reading; third and final reading will be at the March 8, 2017 regular meeting.
C. RESOLUTION NO. 3, 2017 – A Resolution Empowering the Mayor to Sign All Documents Concerning the Submerged Lands Lease for the Former Lifeboat Station Subdivision Parcels Acquired by the Village. This was the second reading; third and final reading will be at the March 8, 2017 regular meeting.
REPORTS
Solicitor
No report.
Finance and Records Committee
Mr. Starcher said the finance committee has been working with the fiscal officer to complete appropriations which should be ready for approval at the next regular meeting. In addition, Mr. Starcher said his committee has also been working on suggestions by Chief Joy and Sgt. Welch regarding proposed staffing changes for the police department. The committee has come up with a recommendation which is being reviewed by the Solicitor before presentation to council.
Streets/Sidewalks/Sewer Committee
Mr. Dorko had nothing to report.
Beautification/Parks/Cemetery Committee
Mr. Royhab presented proposed copy for a brief history of Lucien Clemons to be used on the acknowledgement sign at Lucien Clemons Park. Council members reviewed and approved the language. Mr. Royhab added that he has prepared a more detailed history of Mr. Clemons which will appear in the upcoming Village Square column in The Beacon.
Utilities/Ferries/Waterfront
No report.
Annexation/Subdivision/Planning Commission Committee
Mr. Redett had nothing to report.
Safety/Insurance Committee
Mrs. Kukay asked about the necessity of locating a portable toilet at the back of the village parking lot between the Red Fern Inn and Holy Assumption Church now that the Farm Markets are being moved to a new location. It was decided the portable toilet will no longer be needed at the park lot by the Red Fern Inn.
Fiscal Officer
Mrs. Sowers said a letter was received from the Ottawa County Drug Task Force thanking council for the recent contribution. Council members initialed receipt of the January financial reports which were distributed by Mrs. Sowers prior to the meeting.
Street Commissioner
Mr. Lucas reported that the Peninsula Youth Athletic League has agreed to purchase crushed brick for the ballfields in James Park. The League asked if trees near the north field can be trimmed back which Mr. Lucas will do.
Police Department
Sgt. Welch distributed a year to date report of departmental activity.
Zoning Administrator
Mr. Hruska had nothing to report.
Board of Public Affairs
No report.
OLD BUSINESS
A. Fire Station Window Replacement Pricing – Mr. Lucas said Port Clinton Glass will be preparing a price to fix the broken window in the kitchen of the Fire Station. He asked if council would also like a price to replace the Fire Station windows. Mr. Starcher said it is doubtful the windows will be replaced this year but it would be good to get an estimate.
B. Review/Consideration of Police Department Policies & Procedures – Mr. Starcher stated this item was addressed under his committee report.
C. Marblehead Merchants Group-Update on Location for July Farmers Market and April 22 Car Show – Mr. Starcher reported that the Merchants are happy about moving the Farmers Market to the village parking area west of the conveyor belt. A nearby location will be found for the July market. Other merchant group events are planned for March and April as well.
NEW BUSINESS
A. Marblehead Bank 5 K Daisy Run – Council agreed to allow use of Alexander Pike for the annual Marblehead Bank 5K Daisy Run on Saturday, May 13, 2017.
COUNCIL VOTE TO EXCUSE COUNCILWOMAN KUKAY – It was moved by Mr. Redett and seconded by Mr. Royhab to excuse Angie Kukay from the March 22, 2017 regular meeting. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $25,546.94 was made by Mr. Starcher and seconded by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 6:28 p.m.
February 8, 2017
VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD FEBRUARY 8, 2017
Mayor Bird called the meeting to order at 6:05 p.m. and opened with the Pledge of Allegiance.
ROLL CALL AND ATTENDANCE
Answering roll call were Angie Kukay, Duane Myers, Dave Redett, Ron Royhab and John Starcher. Dean Dorko was delayed and arrived at 6:20 p.m.
Also present were Fiscal Officer Rhonda Sowers, Solicitor Jim Barney, Zoning Administrator Bob Hruska, Street Commissioner Bryan Lucas and Police Sergeant Loren Welch.
Visitors in attendance were Marblehead Merchant representatives Kim Redfern and Bailey Van Kirk.
MINUTES
Minutes of the January 25, 2017 regular meeting were approved as submitted.
APPROVE RULES OF COUNCIL FOR 2017
Mr. Myers moved to approve the Rules of Council for 2017. Second by Mrs. Kukay. Vote: Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
VISITOR COMMENTS
There were no visitor comments
LEGISLATION
President Pro Tem John Starcher read the following legislation by title only:
A. RESOLUTION NO. 1, 2017 – A Resolution Imposing a Twelve Month Moratorium on the Issuance and Processing of Permits for Retail Medical Marijuana Dispensaries, Cultivators and/or Processing within the Village of Marblehead, Ohio. This was the second reading; third and final reading will be at the February 22, 2017 regular meeting.
B. RESOLUTION NO. 2, 2017 – A Resolution That The Village Has No Objection to the Submerged Lands Lease Application for the Property Located in the Former Lifeboat Station Subdivision, Marblehead, Ohio. This was the first reading; second reading will be at the February 22, 2017 regular meeting.
C. RESOLUTION NO. 3, 2017 – A Resolution Empowering the Mayor to Sign All Documents Concerning the Submerged Lands Lease for the Former Lifeboat Station Subdivision Parcels Acquired by the Village. This was the first reading; second reading will be at the February 22, 2017 regular meeting.
REPORTS
Mayor
Mayor Bird reported she was recently asked by 96 year old Marblehead native Wynn Novotny to convey to council his appreciation for how well James Park is maintained and used. Mr. Novotny, who lives across from the park especially loves watching the number of people who enjoy the facilities.
Solicitor
Mr. Barney had nothing to report.
Finance and Records Committee
Mr. Starcher said the finance committee will meet at the Town Hall at 10:30 a.m. Saturday, February 11 to complete work on the 2017 appropriations
Streets/Sidewalks/Sewer Committee
No report.
Beautification/Parks/Cemetery Committee
Mr. Royhab reported that he and Bryan Lucas met February 1 at Radar Park with Chuck Hall of CT Consultants to discuss ideas for bringing the park into compliance with deed restrictions. Mr. Hall will discuss plans with a design engineer to prepare a quote for council’s consideration.
Utilities/Ferries/Waterfront
Mr. Myers stated the February 14 BPA meeting has been cancelled due to lack of a quorum and will not be rescheduled. Next regular meeting will be March 14, 2017.
Annexation/Subdivision/Planning Commission Committee
Mr. Redett stated the Planning Commission met February 1. The only business of the evening was to organize and establish rules of conduct for the year. Tim Feller was elected chairman, Dave Redett vice-chairman and Bob Hruska secretary. Mr. Hruska will continue to serve as village delegate to the Ottawa County Regional Planning Commission with Terry Glovinsky as alternate. Regular meetings will continue to be held on the first Wednesday of each month at 6:00 p.m. in the meeting room of the Fire Station.
Safety/Insurance Committee
Mrs. Kukay will report for her committee under old business.
Fiscal Officer
Mrs. Sowers said a notice was received in the mail that day from the Dept. of Liquor Control with an application from Steinbrick LLC dba Wee Willy’s to change LLC membership interests on D1, D2, D3 and D6 liquor licenses. Council has the right to request a hearing on the application. Mayor Bird will add the question under New Business.
Street Commissioner
Mr. Lucas reported that the Peninsula Youth Athletic League has expressed interest in purchasing crushed brick for the ballfields in James Park. Mr. Lucas will obtain prices for them and will let council know of the organization’s final decision.
Police Department
Sgt. Welch had nothing to report.
Zoning Administrator
Mr. Hruska had nothing to report.
Board of Public Affairs
No report.
OLD BUSINESS
A. MAD Scientist Associates, LLC Update – Mr. Starcher and Mr. Lucas met February 6 with Mark A. Dilley of MAD Scientist Associates and Cheryl Harner, Conservation Chair of the Ohio Ornithological Society to view the Lifeboat Station property to discuss land development plans. Mr. Dilley will do some preliminary soil sampling and then prepare an estimate for council’s consideration.
B. Status Update on Keller Property – Mrs. Sowers said the review appraisal required as a condition of the Clean Ohio Grant has been completed by Pam Casper of Continental Valuations, Inc., Perrysburg. Mrs. Sowers sent the three page list of needed corrections two weeks ago to Paul Van Curen, the original appraiser but has not yet received a corrected appraisal. In addition, Mrs. Sowers was contacted by Jeff Schiffman of Western Reserve Land Conservancy who said Yetty Lombardo, ODNR Office of Coastal Management advised him there should be enough federal funding available for a grant match that the village will not need to accept the entire Clean Ohio award. If council agrees to proceed with obtaining federal funding it is likely that the closing will be pushed back from late March to early May because of the additional approval time required by NOAA but this would still be within the allowable timeframe for completing the acquisition. Council was in favor of proceeding with this proposal.
C. Camp Perry/RED HORSE Paperwork for Volleyball Court Assistance – Mr. Lucas received paperwork that needs to be executed before work on the James Park sand volleyball court can be done by the RED HORSE. Solicitor Barney is reviewing the paperwork and will assist Mr. Lucas in preparing the documents. Mr. Barney said there will be a requirement for a legal notice but it does not appear legislation will be necessary in order to proceed.
D. Safety & Insurance Committee Update: Review of Meeting Room/Kitchen Recommendations – Mrs. Kukay said she inspected the kitchen at the fire station and inventoried all of the items that were in the room. Mr. Lucas was able to obtain the keys to the locked kitchen cabinets from the Danbury Fire Association and all items have now been either claimed by the Association or boxed up and placed in a locked room in the station. The cupboards and all appliances in the kitchen have been cleaned and Mrs. Kukay reported that all appliances are in working order. She added that the kitchen window is cracked and in need of repair. Mr. Lucas was asked to have the broken window fixed but was also asked to get quotes for more energy efficient replacement windows.
NEW BUSINESS
A. Marblehead Merchant Group Requests – Mayor Bird said the Marblehead Merchant Group has requested use of the village parking lot west of the conveyor as the location for this year’s Farmers Markets on the second Saturday of each month from March through October. The Mayor added that last year Council gave permission for Camp Patmos to use this same area on Mondays and Saturdays for registering campers. The Camp would like to continue to use the area again this year beginning the third week in June and continuing until the first week in August. This would cause a conflict only for the July Farmers Market. In addition the Lions Club will be holding a pancake breakfast at the VFW in April. The Merchant Group would like to sponsor a car show on the same day and was hoping to use James Park for this activity. Mr. Lucas cautioned that the ground in the park is frequently soft and wet in April which could be a problem with driving cars there. It was suggested the open area on the east side of the Town Hall could work well for the car show and might also be a good location for the July Farmers Market. Council favored the activities and agreed to co-sponsor the car show with the Merchants.
B. Application for Change of LLC Interests for Liquor Permits held by Steinbrick LLC – Mrs. Kukay moved to not request a hearing before the Dept. of Liquor Control on an application to change LLC membership interests in D1, D2, D3 and D6 liquor permits held by Steinbrick LLC, dba Wee Willy’s & Patio. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $42,381.15 was made by Mrs. Kukay and seconded by Mr. Redett. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes. Motion carried. Mr. Starcher abstained.
ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 6:44 p.m.
January 25, 2017
VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD JANUARY 25, 2017
In the absence of the Mayor, President Pro Tem John Starcher called the meeting to order at 6:00 p.m. and opened with the Pledge of Allegiance.
ROLL CALL AND ATTENDANCE
Answering roll call were Angie Kukay, Duane Myers, Dave Redett, Ron Royhab and John Starcher.
Also present were Fiscal Officer Rhonda Sowers, Solicitor Zoning Administrator Bob Hruska, Street Commissioner Bryan Lucas and Police Sergeant Loren Welch.
There were no visitors in attendance.
COUNCIL VOTE TO EXCUSE MAYOR BIRD AND COUNCILMAN DORKO FROM THE JANUARY 25 MEETING AND COUNCILMAN MYERS FROM THE FEBRUARY 22 MEETING – It was moved by Mr. Royhab and seconded by Mrs. Kukay to excuse Mayor Bird and Dean Dorko from the January 25, 2017 regular meeting and to excuse Duane Myers from the February 22, 2017 regular meeting. Vote: Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
REVIEW RULES OF COUNCIL
Mr. Starcher reminded all to review the proposed 2017 Rules of Council and advise the Mayor of any proposed changes so that they can be prepared for adoption at the regular meeting on February 8, 2017.
MINUTES
Minutes of the January 11, 2017 regular meeting were approved as submitted.
VISITOR COMMENTS
There were no visitor comments
LEGISLATION
Mrs. Kukay read the following legislation by title only:
A. RESOLUTION NO. 1, 2017 – A Resolution Imposing a Twelve Month Moratorium on the Issuance and Processing of Permits for Retail Medical Marijuana Dispensaries, Cultivators and/or Processing within the Village of Marblehead, Ohio. This was the first reading; second reading will be at the February 8, 2017 regular meeting.
REPORTS
Solicitor
No report.
Finance and Records Committee
Mr. Starcher had nothing to report.
Streets/Sidewalks/Sewer Committee
No report.
Beautification/Parks/Cemetery Committee
Mr. Royhab had nothing to report.
Utilities/Ferries/Waterfront
Mr. Myers had nothing to report.
Annexation/Subdivision/Planning Commission Committee
Mr. Redett stated the January Planning Commission meeting was cancelled for lack of business.
Safety/Insurance Committee
Mrs. Kukay had nothing to report.
Fiscal Officer
Mrs. Sowers had nothing to report.
Street Commissioner
Mr. Lucas had nothing to report.
Police Department
Sgt. Welch had nothing to report.
Zoning Administrator
Mr. Hruska had nothing to report.
Board of Public Affairs
No report.
OLD BUSINESS
A. Volleyball Court Update/RED HORSE Assistance – Mr. Lucas met recently at James Park with a sergeant from the RED HORSE squadron to assess the work needed to prep the area for the sand volleyball court. The sergeant will send documents to be executed before work can begin. Mr. Starcher noted that all materials will need to be provided by the Village and asked Mr. Lucas to put together a list of materials and estimate of cost.
B. Surf Motel and Potential Need for Fencing – Following comments at the last council meeting, Mr. Hruska met with Jerry Veverka to discuss his concern about noise and nuisances from the Surf Campground which is adjacent to his residential property. Mr. Hruska advised that he has authority under zoning to require the campground owner to erect a wall to block the sights and sounds. Mr. Veverka said he would speak with the campground owners first to see if the problem can be resolved without involving the zoning administrator.
Mr. Royhab asked how it is handled if the campground owner disputes the need for a fence. Mr. Starcher said the other neighbors should be consulted to see if a problem exists. Sgt. Welch stated there is only one complaint on file with the police department and it was made by Mr. Veverka.
NEW BUSINESS
A. One Year Contract with Cleveland Communications for Maintenance of two Federal Warning Sirens – Mr. Myers moved to enter into a one year contract with Cleveland Communications for maintenance of the village’s two federal warning sirens at a cost of $780.00 per siren. Second by Mr. Redett. Vote: Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
A. Annual Contract with Prosecutor’s Office – Mr. Redett moved to renew the agreement with the Ottawa County Prosecutor’s Office for prosecution of any charges filed under Village ordinances in 2017 at a cost of $1,150 for the year. Second by Mrs. Kukay. Vote: Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
B. Donation to the Ottawa County Drug Task Force - It was moved by Mr. Myers and seconded by Mr. Redett to donate $1,000.00 to the Ottawa County Drug Task Force. Vote: Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $11,704.58 was made by Mrs. Kukay and seconded by Mr. Redett. Vote: Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes. Motion carried. Mr. Starcher abstained.
ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Redett. Meeting adjourned by unanimous vote at 6:14 p.m.
January 11, 2017
VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD JANUARY 11, 2017
Mayor Bird called the meeting to order at 6:00 p.m. and opened with the Pledge of Allegiance.
ROLL CALL AND ATTENDANCE
Answering roll call were Dean Dorko, Angie Kukay, Duane Myers, Ron Royhab and John Starcher.
Also present were Fiscal Officer Rhonda Sowers, Solicitor Jim Barney, Zoning Administrator Bob Hruska, Street Commissioner Bryan Lucas and Police Sergeant Loren Welch.
Visitor in attendance was Jerry Veverka.
AMEND AGENDA
Mayor Bird amended the order of the agenda to authorize payment of bills before election of president pro tem.
COUNCIL VOTE TO EXCUSE COUNCILMEN REDETT AND MYERS – It was moved by Mr. Starcher and seconded by Mrs. Kukay to excuse Dave Redett from the January 11, 2017 regular meeting and to excuse Duane Myers following payment of bills at the January 11, 2017 meeting. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $56,943.31 including December payroll was made by Mr. Starcher and seconded by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
ELECTION OF PRESIDENT PRO TEM FOR 2017
Mrs. Kukay nominated John Starcher for President Pro Tem of Council for 2017. Second by Mr. Dorko. There were no other nominations. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
REVIEW RULES OF COUNCIL
Mayor Bird distributed the current Rules of Council prior to the meeting. She asked Council to review the rules and advise her of any proposed changes so that they can be prepared for adoption at the regular meeting on February 8, 2017.
MINUTES
Minutes of the December 14, 2016 regular meeting were approved as submitted.
VISITOR COMMENTS
Jerry Veverka was present to bring two items to the attention of council. First is the area of poor or no cellular phone service between Clemons Street and the lighthouse. He said he has spoken with representatives of Verizon Wireless who said they would be willing to work with the village on options that could improve service in this area. Second, Mr. Veverka expressed concerns about noise, smoke, trespassing and harassment from campers at Surf Campground which abuts the rear of his property. He would like to see a tall fence erected along all of the properties which abut the campground. One of these adjacent lots is the former Gresh property which is now owned by the Village.
STATE OF THE VILLAGE ADDRESS
Mayor Bird presented the annual State of the Village address (copy attached).
LEGISLATION
There was no legislation.
REPORTS
Solicitor
Mr. Barney had nothing to report.
Finance and Records Committee
Mr. Starcher had nothing to report.
Streets/Sidewalks/Sewer Committee
Mr. Dorko had nothing to report.
Beautification/Parks/Cemetery Committee
Mr. Royhab had nothing to report.
Utilities/Ferries/Waterfront
No report.
Annexation/Subdivision/Planning Commission Committee
No report.
Safety/Insurance Committee
Mrs. Kukay had nothing to report.
Fiscal Officer
Mrs. Sowers reported there has been an ongoing problem since last August with the Frontier Communication bills. The PUCO is now working to resolve the issues. However, last week Frontier sent a shut-off notice effective January 15. In order to keep the village phone lines from being shut off, Mrs. Sowers asked Council to authorize a one-time ACH payment to Frontier. The Mayor will add this item under new business. Council members initialed receipt of the December financial reports which were distributed by Mrs. Sowers prior to the meeting.
Street Commissioner
Mr. Lucas had nothing to report.
Police Department
Sgt. Welch had nothing to report.
Zoning Administrator
Mr. Hruska had nothing to report.
Board of Public Affairs
No report.
OLD BUSINESS
A. Volleyball Court Update/RED HORSE Assistance – Mr. Lucas said he finally made contact with the new commanding officer of the RED HORSE squadron and has arranged a meeting for next week to look at the proposed volleyball site in James Park and discuss what work needs to be done. Mr. Lucas will provide council with an update at the next regular meeting.
B. Status Update on Keller Property – Mrs. Sowers said a review appraisal of the Keller property is currently underway. Mr. Barney said he has obtained a copy of the purchase agreement and the assignment from Western Reserve Land Conservancy. Closing is still planned for late March.
C. Medical Marijuana/Establishment of Policy – Solicitor Barney explained options available to council for regulating distribution and cultivation of medical marijuana in the village. He added that rules have not yet been established by the state for the legislation that was passed last September. Following discussion council expressed interest in adopting a moratorium to allow time to consider long-term options.
NEW BUSINESS
A. 2017 Committee Assignments – Mayor Bird made the following committee assignments for 2017: Annexation/Subdivision/Planning Commission David Redett (Chair), Angie Kukay, Ron Royhab; Beautification/Parks/Cemetery Ron Royhab (Chair), Duane Myers, Dean Dorko; Streets/Sidewalks/Sewer Dean Dorko (Chair), Ron Royhab, John Starcher; Finance & Records John Starcher (Chair), David Redett, Angie Kukay; Safety & Insurance Angie Kukay (Chair), Duane Myers, David Redett; Utilities /Ferries/ Waterfront Duane Myers (Chair), Dean Dorko, John Starcher.
B. Beacon Assignments for 2017 – The Mayor distributed a list of personnel assigned to submit articles for “The Village Square,” a monthly column which appears in the Beacon.
Mayor Bird said these articles are informative and have been well received in the past and now that the Peninsula News is no longer in existence to provide local stories she feels these monthly articles are a service to the community. Councilman Dorko said he would like to discontinue this practice stating he was elected to serve the public not to write entertainment articles. He feels this is a tedious responsibility and other options, such as the village website, exist for conveying information to the public. The Mayor would like the articles to continue in The Beacon at least for this year.
C. Public Use of Fire Station Meeting Room – Mayor Bird said she has had some requests by individuals to use the fire station meeting room for private events, such as birthday parties. Council does not have a policy addressing use of the room. Some things to be considered if council is interested in allowing this use would be how to secure the fire bays from the meeting room; what would be done with the conference table and chairs; would the kitchen be available and, if so, do the appliances work. Mayor Bird asked the Safety Committee to look into whether or not the meeting room is suitable for use by individuals and make a recommendation to Council.
D. Resignation of Police Officer Kahl McCrory effective January 11, 2017 – Mayor Bird announced that Officer Kahl McCrory resigned from the Police Department effective January 11, 2017 to accept a full-time position with the Ohio Department of Natural Resources. Chief Joy has put together some potential staffing scenarios for the Finance Committee to study before making a decision on filling the vacant position.
E. Authorize One-Time ACH Payment to Frontier Communications – Mr. Starcher moved to authorize the fiscal officer to make a one-time ACH payment to Frontier Communications in the amount of $981.73 to avoid shut off. Second by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 7:15 p.m.
December 14, 2016
VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD DECEMBER 14, 2016
Mayor Bird called the meeting to order at 6:00 p.m. and opened with the Pledge of Allegiance.
ROLL CALL AND ATTENDANCE
Answering roll call were Dean Dorko, Duane Myers, Dave Redett, Ron Royhab and John Starcher. Angie Kukay was excused.
Also present were Fiscal Officer Rhonda Sowers, Solicitor James Barney, Street Commissioner Bryan Lucas and Zoning Administrator Bob Hruska.
There were no visitors in attendance.
AMEND AGENDA
Mayor Bird amended the agenda to add legislation for temporary appropriations.
VOTE TO EXCUSE MAYOR BIRD FROM THE FEB. 22, 2017 MEETING
Mr. Myers moved to excuse Mayor Bird from the February 22, 2017 regular council meeting. Second by Mr. Redett. Vote: Mr. Dorko-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
MINUTES
Minutes of the November 9, 2016 regular meeting were approved as submitted.
VISITOR COMMENTS
There were no visitor comments.
LEGISLATION
President Pro Tem John Starcher read the legislation by title only.
A. ORDINANCE NO. 7, 2016 – An Ordinance Setting Temporary Appropriations for Current Expenses and Other Expenditures of the Village of Marblehead, State of Ohio During the Fiscal Year Beginning January 1, 2017 and Declaring an Emergency.
Motion to waive three readings on three separate occasions made by Mr. Dorko and seconded by Mr. Royhab. Vote: Mr. Dorko-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
Motion to retain the emergency clause made by Mr. Myers and seconded by Mr. Dorko. Vote: Mr. Dorko-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
Motion to adopt Ordinance No. 7, 2016 made by Mr. Starcher and seconded by Mr. Redett. Vote: Mr. Dorko-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
COMMITTEE AND DEPARTMENT REPORTS
Solicitor
Mr. Barney had nothing to report.
Finance and Records Committee
Mr. Starcher had nothing to report.
Streets/Sidewalks/Sewer Committee
Mr. Dorko had nothing to report.
Beautification/Parks/Cemetery Committee
Mr. Royhab advised that information regarding compliance matters at Radar Park has been forwarded to Kent Bryan and Chuck Hall of CT Consultants who will be available to meet with the Parks Committee to discuss plans at the committee’s convenience after the first of the year.
Utilities/Ferries/Waterfront
Mr. Myers gave a brief report from the December 13 BPA meeting.
Annexation/Subdivision/Planning Commission Committee
Mr. Redett reported that the Planning Commission met December 7 and approved a use variance for a dock on Johnson’s Island. The Commission also conducted on informal review of a potential project.
Safety/Insurance Committee
No report.
Fiscal Officer
Mrs. Sowers reported receiving the third quarter cable franchise fee from Time Warner in the amount of $4,444.41. To date the village has received $15,887.84 in cable franchise fees for this year.
Notice was received from TransCore on November 30 that the warning siren maintenance contract will be terminated effective December 30. All maintenance work has been done for this year. Because the contract extended through February a pro-rated refund will be sent. The Ottawa County Emergency Management Agency is working to secure an agreement with Cleveland Communications for continued maintenance of the sirens.
Information included with the annual renewal packet from the Ohio Municipal League was distributed to the Mayor and Council members.
Notice was received from the Ohio Municipal League on December 14 of a webinar that will be hosted December 15 regarding wireless telecommunications and rights-of-way ordinances. Because of the late notification there was not time to register for this webinar. It is hoped another will be offered in the near future.
New EPA rules will require water providers to map potential lead hazards and identify the probability of lead in service lines, the distribution system or plumbing systems of older buildings. RCAP has notified the village that mapping will be provided at no cost for all current GIS Cooperative members.
A thank you note was received from Wreaths Across America for the recent donation sent by the village. An invitation was also extended to attend the ceremony which will be held at Sackett Cemetery on December 17.
A flyer was received from the Ottawa County Safety Council regarding a service the Red Cross is sponsoring to do free home safety visits and smoke alarm installation.
Council members initialed receipt of the November financial reports which were distributed by the Fiscal Officer prior to the meeting.
Street Commissioner
Mr. Lucas stated he and Steve Dress will attend the APWA workshop in Bowling Green on December 15 regarding the creation and maintenance of pollinator habitats along road rights-of-way.
Police Department
No report.
Zoning Administrator
Mr. Hruska had nothing to report.
OLD BUSINESS
A. Volleyball Court Update – Mr. Lucas said he is having difficulty contacting the Colonel at the Ohio Air National Guard’s 200th RED HORSE squadron to ask about help with site preparation for the James Park volleyball court. However, members of the RED HORSE will be featured speakers at the December Safety Council meeting and Mr. Lucas plans to speak with them at that time to see if the squadron would be able to offer assistance
.
B. Status Update on Keller Property – Mrs. Sowers said a yellow book appraisal of the Keller property in the Lifeboat Station subdivision is currently being completed. This appraisal is a requirement for the Clean Ohio Grant. Mr. Barney said he has contacted the attorney for Western Reserve Land Conservancy for an update on the status of the project as well. Anticipated closing on the property is planned for the end of March.
C. Review/Consideration of Presented Police Department Policies & Procedures – Mr. Starcher said he is still working on a review of the policies submitted by Chief Joy. He is putting together a document with his notes and recommendations for Council members to consider. He hopes to be completed with his review and notes by the first or second Council meeting in January.
D. Danbury Fire Dept. – Honorary Flags for Deceased Members – Mayor Bird said she spoke with Chief Kahler and learned that Danbury Twp. Fire Association has purchased memorial flags but will only be placing them on graves of deceased Danbury Twp. Fire Dept. members. She asked the Chief if flags could be purchased from the Association to place on graves of deceased Marblehead or Lakeside firemen. Chief Kahler said he would check with the Association and let the Mayor know whether this would be possible.
NEW BUSINESS
A. Medical Marijuana/Establishment of Village Policy – Solicitor Barney reported that Ohio recently adopted legislation to allow the use of medical marijuana. Rules covering the cultivation and distribution are currently being developed by the state and are expected to be in place by September, 2017. The new law allows cities, villages and townships to regulate growing and distribution of marijuana through zoning restrictions. Mr. Barney asked that Council consider how they want to handle this issue in the village. He added that any restrictions would not ban medical use, only the growing and distribution.
B. Uniform Policy – Mrs. Sowers said the village currently contracts with UniFirst for Street and Water Department uniforms. Because of concerns about the ever increasing cost as well as the quality, both departments would like to do away with the service and replace it with an annual clothing allowance. She said the finance committee has discussed creating a clothing allowance of $300.00 per year which would be half of what is being spent for the uniform service. When Mrs. Sowers contacted UniFirst to inquire about the procedure for cancelling the service, however, she learned the village is under a five year contract until next July.
Mr. Myers moved to cancel the uniform service with UniFirst when the contract expires in July and to replace it with a $300.00 per year clothing allowance for each full-time employee in the Street and Water departments. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $42,815.02 including November payroll was made by Mr. Dorko and seconded by Mr. Redett. Vote: Mr. Dorko-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes. Motion carried. Mr. Starcher abstained.
ADJOURNMENT
Motion to adjourn made by Mr. Redett and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 6:37 p.m.
November 9, 2016
VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD NOVEMBER 9, 2016
Mayor Bird called the meeting to order at 6:04 p.m. and opened with the Pledge of Allegiance.
ROLL CALL AND ATTENDANCE
Answering roll call were Angie Kukay, Duane Myers, Dave Redett, Ron Royhab and John Starcher.
Also present were Fiscal Officer Rhonda Sowers, Solicitor James Barney, Street Commissioner Bryan Lucas, Police Officer Lisa Johnson and Zoning Administrator Bob Hruska.
Visitors in attendance were Sharon Mefferd and Robert Boytim.
VOTE TO EXCUSE COUNCILMAN DEAN DORKO
Mr. Starcher moved to excuse Dean Dorko from the November 9, 2016 regular council meeting. Second by Mr. Redett. Vote: Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
MINUTES
Minutes of the October 26, 2016 regular meeting were approved as submitted.
VOTE TO EXCUSE COUNCILWOMAN ANGIE KUKAY FROM THE DECEMBER 14, 2016 MEETING
Mr. Redett moved to excuse Angie Kukay from the December 14, 2016 regular council meeting. Second by Mr. Myers. Vote: Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
VISITOR COMMENTS
Sharon Mefferd, daughter of long-time village fire chief, Bob Anderson, was present to ask that council consider placing memorial flags on the graves of deceased firefighters. She showed an example of a universal firefighter memorial flag that is used at cemeteries in Port Clinton and also showed a large flag which had been customized for the Marblehead Volunteer Fire Department. Mrs. Mefferd said she just learned that the Danbury Township Fire Department may be planning to purchase flags and stands. Council will wait to see what action the township fire department may take regarding memorial flags. Mrs. Mefferd donated the large flag, which was presented to her during her father’s funeral, to the village for display.
Bob Boytim showed council examples of veterans memorial banners which he recently saw displayed in a town he visited while on vacation. He said these banners are mounted from streetlight poles and were purchased by the family members in honor of their veteran. Mr. Royhab said he is aware of a town in Pennsylvania that has undertaken a similar project and it is very impressive to see all of the veterans’ banners on display. Mr. Boytim added that another town he visited displayed banners of the nationalities represented by immigrants who settled the town and said both of these are ideas council might want to consider.
LEGISLATION
President Pro Tem John Starcher read the legislation by title only.
A. RESOLUTION NO. 7, 2016 – A Resolution to Adopt the Solid Waste Management Plan for the Ottawa-Sandusky-Seneca Joint Solid Waste Management District. This was the third and final reading.
Mr. Myers moved to adopt Resolution No. 7, 2016. Second by Mr. Royhab. Vote: Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
COMMITTEE AND DEPARTMENT REPORTS
Solicitor
Mr. Barney addressed council and BPA President Boytim on his role with regard to petitions for a Johnson’s Island waterline extension. He feels it is a conflict for him to draft the petition since he will be the one to advise council on the legality of the document when and if enough signatures are obtained to file it with the village. Mr. Barney asked Mr. Boytim to notify Johnson’s Island property owner John Good that he will need to obtain his own legal counsel for guidance on the petition process.
Finance and Records Committee
Mr. Starcher had nothing to report.
Streets/Sidewalks/Sewer Committee
No report.
Beautification/Parks/Cemetery Committee
Mr. Royhab advised that he has consulted with Mrs. Sowers regarding funds available for Radar Park and will now contact Kent Bryan to arrange for an engineering plan to bring the park into compliance with the terms of the deed restrictions.
Utilities/Ferries/Waterfront
Mr. Myers had nothing to report.
Annexation/Subdivision/Planning Commission Committee
Mr. Redett reported that the Planning Commission met November 2 and heard one setback variance and a couple of informal hearings. He also noted that this was the first meeting for newly appointed member Tim Feller.
Safety/Insurance Committee
Mrs. Kukay had nothing to report for her committee. She extended thanks to the Police Department for the excellent job they did with traffic control in the Jamestown area during Trick or Treat hours.
Fiscal Officer
Mrs. Sowers reported that the Ottawa County Hazard Mitigation Plan has been compiled and comments are now being received. The plan which will ultimately need approval from all of the participating political subdivisions in the county.
Correspondence was received from Ottawa County Improvement Corporation Director Jamie Beier Grant as well as State Senator Randy Gardner expressing concern about SB 235 which proposes to freeze for up to 10 years the value of property on which industrial or commercial development is planned until a certificate of occupancy is issued for new commercial development. If passed this legislation could adversely impact property tax revenues.
Correspondence was received from NW Ohio APWA (American Public Works Association) about a workshop on starting and maintaining pollinator habitats. While the workshop is designed to create pollinator habitats along road rights-of-way it could also be adapted for parks. Mr. Lucas will plan to attend.
Council members initialed receipt of the October financial reports which were distributed by the Fiscal Officer prior to the meeting.
Street Commissioner
Mr. Lucas said leaf collection is going well and the restroom at James Park has been winterized.
Police Department
Officer Lisa Johnson had nothing to report.
Zoning Administrator
Mr. Hruska said he recently attended the annual zoning training sponsored by the American Planning Association during which he heard a speaker explain that cell tower providers are working to be declared public utilities so they will not have to pay rent for tower sites. The public utility designation also grants authority to erect poles in the road right-of-way unless a political subdivision has adopted legislation governing structures within the right-of-way. Mr. Hruska asked the speaker to send additional information regarding this issue.
BPA
Mr. Boytim reported briefly on the November 8 BPA meeting. He stated that three tap permits were approved for new construction in the village.
OLD BUSINESS
A. Basketball Court Updates – Mr. Royhab reported that, as outlined at the last meeting, 7L has been paid all but $5,000.00 for the work done at the basketball court in James Park. The $5,000.00 is being held pending correction next spring of noted deficiencies.
B. Volleyball Court Update – Regarding the volleyball court, Mr. Lucas said he is seeking two additional quotes. Mr. Myers suggested that personnel from the Ohio Air National Guard’s 200th RED HORSE squadron based at Camp Perry may be available to do site preparation for the court. The RED HORSE is a civil engineering unit based at Camp Perry and has done community oriented projects in the county.
NEW BUSINESS
A. Christmas Tree Lighting at James Park Friday, November 25 at 7:00 p.m. – The Police Association will sponsor the annual Christmas Tree lighting in James Park on Friday, November 25 at 7:00 p.m.
AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $58,396.20 including October payroll was made by Mrs. Kukay and seconded by Mr. Royhab. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes. Motion carried. Mr. Starcher abstained.
ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 6:46 p.m.
October 26, 2016
VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD OCTOBER 26, 2016
Mayor Bird called the meeting to order at 6:04 p.m. and opened with the Pledge of Allegiance.
ROLL CALL AND ATTENDANCE
Answering roll call were Dean Dorko, Angie Kukay, Duane Myers, Dave Redett, Ron Royhab and John Starcher.
Also present were Fiscal Officer Rhonda Sowers, Street Commissioner Bryan Lucas, Police Officer Lisa Johnson and Zoning Administrator Bob Hruska.
There were no visitors in attendance.
MINUTES
Minutes of the October 12, 2016 regular meeting were approved as submitted.
VISITOR COMMENTS
There were no visitor comments.
LEGISLATION
President Pro Tem John Starcher read the legislation by title only.
A. RESOLUTION NO. 7, 2016 – A Resolution to Adopt the Solid Waste Management Plan for the Ottawa-Sandusky-Seneca Joint Solid Waste Management District. This was the second reading; third and final reading will be November 9, 2016.
COMMITTEE AND DEPARTMENT REPORTS
Solicitor
No report.
Finance and Records Committee
Mr. Starcher reported the finance committee met prior to the regular meeting to begin work on appropriations for 2017. The committee discussed everything from wages to equipment and will also look into the feasibility of adding a full-time park director position. Mayor Bird agreed to prepare a draft job description for the committee’s consideration. Regarding equipment, Mr. Starcher asked the status of the maintenance department vehicles which were replaced last year. Mr. Lucas said the 2008 pick-up can be sold but he would like to keep the 2002 dump truck to haul rip rap for the shoreline at Lucien Clemons Park. Mr. Starcher said the village will be working with a consultant on development of the park before any work is done there.
Streets/Sidewalks/Sewer Committee
Mr. Dorko had nothing to report.
Beautification/Parks/Cemetery Committee
Mr. Royhab reported under old business.
Utilities/Ferries/Waterfront
Mr. Myers had nothing to report.
Annexation/Subdivision/Planning Commission Committee
Mr. Redett had nothing to report for his committee but did suggest contacting local resident, Joe Uhinck for assistance with Lucien Clemons Park plans. Joe is a wildlife specialist for the Ottawa Soil and Water Conservation District.
Safety/Insurance Committee
Mrs. Kukay had nothing to report.
Fiscal Officer
Mrs. Sowers reported that the Village has been named a beneficiary of a will. While the amount is unknown at this time, the bequest is designated for the maintenance and improvement of James Park.
Street Commissioner
Mr. Lucas had nothing to report.
Police Department
Officer Johnson had nothing to report.
Zoning Administrator
Mr. Hruska had nothing to report.
OLD BUSINESS
A. Basketball and Volleyball Court Updates – Mr. Royhab reported the parks committee met October 24 to discuss the status of the James Park basketball and volleyball courts. Prior to the meeting he was contacted by Brad Klausing of 7L Construction. Mr. Royhab invited Mr. Klausing to the meeting and also agreed to provide him with copies of the two inspection reports. Prior to the October 24 meeting Mr. Lucas was contacted by the owner of 7L who advised they will do whatever is necessary to correct deficiencies at the basketball court and will provide the village with a written commitment of the work to be completed. Because the work cannot be done until next spring, 7L would like partial payment for work that has already been done. Council agreed that a partial payment is reasonable.
Regarding the volleyball court, Mr. Lucas said he has received two quotes for the site preparation. He is seeking several more quotes.
B. Radar Park Deed Compliance Update – Council received a copy of the October 20, 2016 letter from the National Park Service agreeing to the following improvements which will bring Radar Park into compliance with deed restrictions: landscaping the front of the building; improving the parking to make it more inviting for the public, extending the rear of the building to create a pavilion/open shelter; and installing permanent grills. Mayor Bird asked the parks committee to develop a plan and timeline for implementing these improvements and recommended consulting with CT consultants for guidance. Once prepared, the plan will be presented to Council for action.
NEW BUSINESS
A. Request from the Ottawa County Veterans Service Office for a Donation to Wreaths Across America – Mr. Starcher moved to donate $150.00 to the Ottawa County Veterans Service Office for the Wreaths Across America program. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
B. Grant Acknowledgement Sign for Lifeboat Station Acquisition – Mrs. Sowers said she has obtained a quote from Allure Sign for a permanent identification/grant acknowledgement sign for Lucien M. Clemons Park. Cost will be between $7,000 and $10,000 depending on post options and money is available in the grant funds for this expense. Council approved the design.
C. Decision on whether to hold November 23 and December 28 Regular Meetings due to Holidays – Mr. Starcher moved to cancel the November 23 and December 28 regular council meetings to avoid conflict with the holidays. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $2,594.65 was made by Mr. Starcher and seconded by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 6:30 p.m.
September 28, 2016
VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD SEPTEMBER 28, 2016
Mayor Bird called the meeting to order at 6:10 p.m. and opened with the Pledge of Allegiance.
ROLL CALL AND ATTENDANCE
Answering roll call were Dean Dorko, Duane Myers, Dave Redett, Ron Royhab and John Starcher.
Also present were Fiscal Officer Rhonda Sowers, Street Commissioner Bryan Lucas, Police Sergeant Loren Welch, Police Officer Kahl McCrory and Zoning Administrator Bob Hruska.
There were no visitors in attendance.
VOTE TO EXCUSE COUNCILWOMAN ANGIE KUKAY
Mr. Dorko moved to excuse Angie Kukay from the September 28, 2016 regular council meeting. Second by Mr. Redett. Vote: Mr. Dorko-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
MINUTES
Minutes of the September 14, 2016 regular meeting were approved as submitted.
VISITOR COMMENTS
There were no visitor comments.
LEGISLATION
There was no legislation
COMMITTEE AND DEPARTMENT REPORTS
Solicitor
No report.
Finance and Records Committee
Mr. Starcher had nothing to report.
Streets/Sidewalks/Sewer Committee
Mr. Dorko had nothing to report.
Beautification/Parks/Cemetery Committee
Mr. Royhab had nothing to report.
Utilities/Ferries/Waterfront
Mr. Myers had nothing to report.
Annexation/Subdivision/Planning Commission Committee
Mr. Redett had nothing to report.
Safety/Insurance Committee
No report.
Fiscal Officer
Council members initialed receipt of the August financial reports which were distributed by the Fiscal Officer prior to the meeting.
Street Commissioner
Mr. Lucas reported that the Coast Guard station will host a Halloween haunted house on Friday and Saturday, October 28 and 29.
Police Department
Sgt. Welch reported that letters will be sent soon to property owners with overgrown weeds, vegetation or grass. He also stated department personnel will begin training Friday on the new police software. Sgt. Welch said the police would like to use space in the garage on the former Mutach property to house cruisers. Mr. Lucas was authorized to remove barrier walls within the building and also to obtain quotes for a new roof.
Zoning Administrator
Mr. Hruska had nothing to report.
OLD BUSINESS
A. Basketball and Volleyball Court Updates – Mr. Royhab reported that he, Mr. Starcher and Mr. Lucas met September 26 with Tim Clapper and Chuck Hall of CT Consultants Engineering to inspect the work done at the basketball court in James Park. Because it rained that morning they quickly noted areas of imperfection where water puddled. Mr. Clapper, an engineer with experience inspecting paving jobs for ODOT, noted that water was standing along the butt joints and surfacing material was beginning to come off; the white pavement marking is beginning to deteriorate; a large section at the south end of the court is not smooth and contains a number of pinholes. Mr. Clapper will prepare a written report of his inspection.
Mr. Royhab also asked John Geiger, a civil/structural engineer who is a summer resident of the village, to inspect the court. Mr. Geiger submitted a written assessment of his inspection which noted three major defects in the work: lack of joint preparation between the existing asphalt surface and the new asphalt surface; depressions near the south end of the court which should have been filled before it was surfaced; and a lack of compaction along the edges creating a porous surface which will cause it to break up under adverse weather conditions. Mr. Geiger recommends stripping the acrylic finish to allow proper preparation of the joints and filling of the depression, sealing the edges and then reapplying the acrylic surface. Mr. Geiger also suggested the contractor provide a two year maintenance bond to the village at no cost.
Following discussion council agreed that corrective action needs to be taken by the contractor but will wait until a report is received from CT Consultants before proceeding.
Regarding the volleyball court, council agreed on the proposed location. Mr. Shrock has not yet submitted a quote to do the work of leveling and preparing the site. Mr. Lucas was asked to obtain some additional quotes for this work.
B. Update on Ohio EPA Public Meeting – Mr. Myers and Mr. Lucas gave a brief report on the September 20 EPA hearing regarding the Standard Lafarge application for additional discharge locations into Lake Erie. It was determined that the three new outfalls which will be located between the loading dock and Coast Guard station will not adversely impact the village’s water intake.
NEW BUSINESS
A. Renewal of Village Health Insurance – Mrs. Sowers reported there are two options for the 2017 health insurance renewal through the Ohio Public Entity Consortium. Option 1 represents a 12.4% increase. Option 2 allows a 6.2% increase with an assessment for debt recovery equal to $1,000 per covered employee, which, in the village’s case is $7,000. Mrs. Sowers pointed out that Option 1 is the less expensive plan. Mr. Redett moved to select renewal Option 1 for health insurance through the Ohio Public Entity Consortium (OPEC) effective January 1, 2017. Second by Mr. Myers. Vote: Mr. Dorko-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
B. Renewal of Contract with RCAP for GIS Mapping – Mr. Starcher moved to renew the contract with the Ohio Rural Community Assistance Program (RCAP) Cooperative GIS Service for a period of five years effective October 1, 2016. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
C. Copier Upgrade – Mrs. Sowers reported there have been ongoing problems with the copy machine in the police department. It was determined this is an entry level machine not suited for the number of copies required by the department. The MT Business representative said it would be more cost effective for the department to lease a machine rather than buy a new or used copier. Comparison quotes were also provided to lease machines for the water department and administrative offices. After reviewing the quotes, council agreed it is more cost effective to lease than purchase copiers outright. Mr. Dorko moved to lease three new copiers from MT Business Technologies. Second by Mr. Redett. Vote: Mr. Dorko-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
D. Johnson’s Island Group – Mayor Bird met recently with Mike Kelty and Gary Zdolshek of Johnson’s Island who offered to turn the island roads, bridge and causeway over to the village if public water is extended to the island. Council agreed that it could not even consider this offer until streets on the island are brought up to standards of the Ottawa County Major Thoroughfare Plan.
E. Trick or Treat – Mr. Dorko moved to set Trick or Treat hours in the Village from 6:00 pm to 8:00 pm on Saturday, October 29. Second by Mr. Starcher. Vote: Mr. Dorko-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $1,429,343.77 was made by Mr. Starcher and seconded by Mr. Royhab. Vote: Mr. Dorko-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
ADJOURNMENT
Motion to adjourn made by Mr. Redett and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 7:03 p.m.
September 14, 2016
VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD SEPTEMBER 14, 2016
President Pro Tem John Starcher called the meeting to order at 6:00 p.m. and opened with the Pledge of Allegiance.
ROLL CALL AND ATTENDANCE
Answering roll call were Dean Dorko, Angie Kukay, Duane Myers, Dave Redett, Ron Royhab and John Starcher.
Mayor Bird and Fiscal Officer Sowers were previously excused. Mr. Hruska was appointed to take notes for the meeting minutes.
Also present were Solicitor Jim Barney, Street Commissioner Bryan Lucas and Zoning Administrator Bob Hruska.
Visitors in attendance were: John Good, Dan Humphrey and BPA President Robert Boytim.
MINUTES
Minutes of the August 24, 2016 regular meeting were approved as submitted.
VISITOR COMMENTS
Johnson’s Island property owners John Good and Dan Humphrey were present to advise council that they are actively working to have public water extended to the island. Mr. Good asked if council has had any discussion regarding a waterline extension. Mr. Starcher said the procedure is to petition the Board of Public Affairs after which the BPA will submit the request to council. Mr. Good said they have been obtaining signatures from property owners who support the waterline extension and they hope to have those ready to submit to the BPA in November.
LEGISLATION
There was no legislation
COMMITTEE AND DEPARTMENT REPORTS
Solicitor
Mr. Barney had nothing to report.
Finance and Records Committee
Mr. Starcher had nothing to report.
Streets/Sidewalks/Sewer Committee
Mr. Dorko had nothing to report other than the item which will be discussed under new business.
Beautification/Parks/Cemetery Committee
Mr. Royhab had nothing to report aside from the items that will be discussed under old business.
Utilities/Ferries/Waterfront
Mr. Myers gave a brief report of the September 13 BPA meeting and also stated that the BPA minutes have been posted to date on the village website.
Annexation/Subdivision/Planning Commission Committee
Mr. Redett reported that the Planning Commission met September 7 and considered two setback variances, both of which were approved. In addition the Commission had several informal reviews.
Safety/Insurance Committee
Mrs. Kukay had nothing to report.
Fiscal Officer
No report.
Street Commissioner
No report.
Police Department
No report.
Zoning Administrator
Mr. Hruska reported attending a meeting on new flood plain regulations which will take into consideration wave heights.
OLD BUSINESS
A. Basketball Court Update – Mr. Royhab again expressed concern about the quality of the workmanship on the basketball court in James Park and said that he would like to have an engineer inspect and give an independent assessment of the work to council. He said Chuck Hall, of CT Consultants looked at the area and offered his opinion but he is not an engineer nor an expert in this area. Council authorized Mr. Royhab to contact village engineer Kent Bryan to arrange for a qualified inspector to assess the court.
B. Volleyball Court Update – Mr. Royhab said the James Park location for the sand volleyball court has been marked. He asked all council members to view and make sure they agree with the location. Mr. Lucas is obtaining a quote from Dave Shrock Excavating for the work to elevate and level the proposed area. Further discussion was tabled until a cost estimate is obtained.
C. Recommendation to Appoint Tim Feller to the Planning Commission – At the recommendation of Mayor Bird, Mrs. Kukay moved to appoint village resident Tim Feller to the Planning Commission seat which will be open as of October 17, 2016 when Commission President Hal Clagg retires. Second by Mr. Redett. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
NEW BUSINESS
A. Ohio EPA Public Meeting September 20 – Mr. Dorko said he will be attending a meeting September 20 along with Mr. Myers and Mr. Lucas to obtain additional information on Standard Lafarge’s application for additional discharge locations into Lake Erie. The meeting, conducted by the EPA will be held at the Danbury Township Hall.
AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $40,510.45 including August payroll was made by Mr. Dorko and seconded by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes. Motion carried. Mr. Starcher abstained.
ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Royhab. Meeting adjourned by unanimous vote at 6:27 p.m.
August 24, 2016
VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD AUGUST 24, 2016
Mayor Bird called the meeting to order at 6:03 p.m. and opened with the Pledge of Allegiance.
ROLL CALL AND ATTENDANCE
Answering roll call were Dean Dorko, Angie Kukay, Duane Myers, Dave Redett, Ron Royhab and John Starcher.
Also present were Fiscal Officer Rhonda Botti Sowers, Police Sergeant Loren Welch, Street Commissioner Bryan Lucas and Zoning Administrator Bob Hruska.
Visitors in attendance were: Darlene Bensch, Julie Ann England, Charlotte Lowery, Mariah England, Chris Suppelsa, Brendon Sokoloski, Jacob Bensch, William Bensch, Michael England, Shelly Betz and Brian Betz.
MINUTES
Minutes of the August 10, 2016 regular meeting were approved as submitted.
RESIGNATION OF OFFICER SAMUEL SALK
Mayor Bird informed Council that Part-time Police Officer Samuel Salk resigned his position with the department effective August 19, 2016.
APPOINTMENT OF PART-TIME AND AUXILIARY POLICE OFFICERS
On the recommendation of Mayor Bird and Chief Joy, it was moved by Mr. Dorko with second by Mr. Starcher to appoint Christopher J. Suppelsa as a 24 hour per week part-time Officer and to appoint Jacob Bensch, Brendon Sokoloski and Mariah England as Auxiliary Officers with the Marblehead Police Department. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
SWEARING IN OF OFFICERS SUPPELSA, BENSCH, SOKOLOSKI AND ENGLAND
Mayor Bird administered the oath of office to the newly appointed police officers after which each gave a brief introduction.
VISITOR COMMENTS
There were no visitor comments
LEGISLATION
President Pro Tem John Starcher read the following legislation by title only:
A. RESOLUTION NO. 4, 2016 – A Resolution of Agreement Supporting the Submission of a Local Government Innovation Loan Fund Application on Behalf of Ottawa County Between the Village of Marblehead, Ottawa County and the Ottawa County Commissioners. Third reading.
Mr. Myers moved to approve Resolution No. 4, 2016. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
B. RESOLUTION NO. 5, 2016 – A Resolution Empowering the Mayor to Enter Into a Depository Agreement With The Marblehead Bank. Third reading.
Mr. Dorko moved to approve Resolution No. 5, 2016. Second by Mr. Myers. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes. Motion carried. Mr. Starcher abstained.
C. RESOLUTION NO. 6, 2016 – A Resolution Accepting the Amounts and Rates as Determined by the Budget Commission and Authorizing the Necessary Tax Levies and Certifying them to the County Auditor.
Mr. Myers moved to waive three readings. Second by Mr. Royhab. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried
Mr. Starcher moved to approve Resolution No. 6, 2016. Second by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
COMMITTEE AND DEPARTMENT REPORTS
Solicitor
No report.
Finance and Records Committee
Mr. Starcher reported he will be unable to meet with the fiscal officer on August 25 for their monthly review of finances. They agreed to meet again on September 29.
Streets/Sidewalks/Sewer Committee
Mr. Dorko had no report.
Beautification/Parks/Cemetery Committee
Mr. Royhab had nothing to report aside from the items which will be addressed under old business.
Utilities/Ferries/Waterfront
Mr. Myers had nothing to report.
Annexation/Subdivision/Planning Commission Committee
Mr. Redett had nothing to report.
Safety/Insurance Committee
Mrs. Kukay had nothing to report.
Fiscal Officer
Mrs. Sowers reported receipt of the second half tax settlement in the amount of $180,862.12; second quarter cable franchise fee in the amount of $4,044.03; and annual liquor permit fees in the amount of $5,493.25. Mrs. Sowers also reported she will be on vacation from September 8 through September 19.
Street Commissioner
Mr. Lucas had nothing to report.
Police Department
Sgt. Welch extended thanks on behalf of Chief Joy for council’s approval of the police appointments.
Zoning Administrator
Mr. Hruska had nothing to report.
OLD BUSINESS
A. Volleyball Court Recommendation – Mr. Royhab said his committee met August 16 with Mr. Lucas in James Park to determine a location for the sand volleyball court. After much consideration it was finally determined that the original site in the northeast corner of the park is the best location but fill will need to be brought in to improve the grade for the court. Mr. Lucas will contact Dave Shrock for a quote to level and grade the area.
B. Basketball Court Update – Mr. Royhab reported that village engineer, Kent Bryan has been unable to inspect the recent work done on the basketball court in James Park. Chuck Hall, of CT Consultants looked at the area and offered his opinion of the work. Mr. Royhab said he is waiting to hear back from the county engineer’s office to see if an engineer from that office can inspect the court or recommend someone who can.
C. 125th Committee Update – Mayor Bird reported that all is in place for the village’s 125th anniversary celebration to be held in conjunction with the Marblehead Lions Perch Festival in James Park on August 27. She added that state Senator Randy Gardner plans to be in attendance and make a presentation to the village.
D. Peninsula Recreation Board Update – Mayor Bird reported on the August 22 meeting she attended at Danbury School to discuss the possibility of creating a Peninsula Recreation Board to oversee development plan of 37 acres the school recently acquired west of the football field. Mayor Bird said representatives from the school, village, township and Lakeside Association were all present. Both the township and village expressed support of the idea but could not commit financial support. Council asked the Mayor to obtain more detail on the proposed board, particularly if it involves creation of a park district.
NEW BUSINESS
A. Danbury School Fuel Purchasing Program – Mayor Bird said the school recently installed a new, large capacity fuel tank and fuel tracking software and is willing to share the use of this tank with the village if it would be cost-effective to do so. Mrs. Sowers was asked to do a comparison of the village’s current fuel costs to see if it would be advantageous to cooperatively purchase fuel with the school.
B. Consideration of a Levy for Street Repairs – A brief discussion was held on whether it would be beneficial to seek a levy for the purpose of street repairs. Mayor Bird noted it is too late for a levy to go on the ballot this year and next year the 2 mill levy for operating expenses will be up for renewal. Council would like more facts before considering a street repair levy.
AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $4,594.31 was made by Mr. Starcher and seconded by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 6:55 p.m.
August 10, 2016
VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD AUGUST 10, 2016
Mayor Bird called the meeting to order at 6:00 p.m. and opened with the Pledge of Allegiance.
ROLL CALL AND ATTENDANCE
Answering roll call were Angie Kukay, Duane Myers, Dave Redett and Ron Royhab.
Also present were Fiscal Officer Rhonda Botti Sowers, Solicitor Jim Barney, Police Sergeant Loren Welch, Street Commissioner Bryan Lucas and Zoning Administrator Bob Hruska.
There were no visitors in attendance.
VOTE TO EXCUSE COUNCILMEN JOHN STARCHER AND DEAN DORKO
Mr. Redett moved to excuse John Starcher and Dean Dorko from the August 10, 2016 regular council meeting. Second by Mr. Myers. Vote: Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes. Motion carried.
MINUTES
Minutes of the July 27, 2016 regular meeting were approved as submitted.
VISITOR COMMENTS
There were no visitor comments
LEGISLATION
Councilwoman Angie Kukay read the following legislation by title only:
A. RESOLUTION NO. 4, 2016 – A Resolution of Agreement Supporting the Submission of a Local Government Innovation Loan Fund Application on Behalf of Ottawa County Between the Village of Marblehead, Ottawa County and the Ottawa County Commissioners. Second reading; third reading will be August 24, 2016.
B. RESOLUTION NO. 5, 2016 – A Resolution Empowering the Mayor to Enter Into a Depository Agreement With The Marblehead Bank. Second reading; third reading will be August 24, 2016.
.
COMMITTEE AND DEPARTMENT REPORTS
Solicitor
Mr. Barney had nothing to report.
Finance and Records Committee
No report.
Streets/Sidewalks/Sewer Committee
No report.
Beautification/Parks/Cemetery Committee
Mr. Royhab had nothing to report aside from the items which will be addressed under old business.
Utilities/Ferries/Waterfront
Mr. Myers had nothing to report.
Annexation/Subdivision/Planning Commission Committee
Mr. Redett advised that the Planning Commission met August 3 and approved a setback variance for Ida Rupp Library; approved a conditional use application for Bay Point; and had an informal review of a proposed variance application for Joe Miller and Kim Bossetti.
Safety/Insurance Committee
Mrs. Kukay had nothing to report.
Fiscal Officer
Council members initialed receipt of the July financial reports which were distributed by the Fiscal Officer prior to the meeting.
Street Commissioner
Mr. Lucas had nothing to report.
Police Department
Sgt. Welch reported the department will be installing new report writing software soon; six felony charges were handed down by the grand jury for contractor fraud that took place in the village; and the department recently has received a number of reports of telephone fraud.
Zoning Administrator
Mr. Hruska said he is currently working on a zoning violation involving a camper set up and being used in a yard on Elliott Street.
OLD BUSINESS
A. Volleyball Court Recommendation – Mr. Royhab stated that his committee has not yet been able to meet to determine a new location in James Park. He hopes to be able to report back to council at the next regular meeting.
B. Basketball Court Update – Mr. Royhab contacted engineer, Kent Bryan to inspect the recent work done on the basketball court in James Park. Mr. Bryan said he will ask an asphalt expert to join him when the court is inspected. Mr. Royhab will inform other council members when that inspection will take place.
C. 125th Committee Update – Mayor Bird reported plans are progressing for the village’s 125th anniversary celebration to be held in conjunction with the Marblehead Lions Perch Festival in James Park on August 27. She has extended invitations to state and local officials to attend; Mr. Myers has prepared press releases; Mrs. Kukay ordered cakes from local baker Linda Gresh; and Mr. Redett is gathering memorabilia to display.
D. Peninsula Recreation Board Update – A meeting has been scheduled for 7:00 pm on Monday, August 22 at Danbury School to discuss the possibility of creating a Peninsula Recreation Board. Mayor Bird will attend for the village.
NEW BUSINESS
There was no new business to discuss
AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $55,242.23 including July payroll was made by Mrs. Kukay and seconded by Mr. Royhab. Vote: Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes. Motion carried.
ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Redett. Meeting adjourned by unanimous vote at 6:15 p.m.
July 27, 2016
VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD JULY 27, 2016
Mayor Bird called the meeting to order at 6:03 p.m. and opened with the Pledge of Allegiance.
ROLL CALL AND ATTENDANCE
Answering roll call were Angie Kukay, Dave Redett, Ron Royhab and John Starcher. Dean Dorko and Duane Myers were previously excused.
Also present were Fiscal Officer Rhonda Botti Sowers, Police Sergeant Loren Welch and Zoning Administrator Bob Hruska.
Visitors in attendance were State Representative Steve Arndt and Todd Kelly of the Marblehead Peninsula Lions Club.
MINUTES
Minutes of the July 13, 2016 regular meeting were approved as submitted.
Minutes of the July 18, 2016 special meeting were approved as submitted.
GUEST SPEAKER: STATE REPRESENTATIVE STEVE ARNDT
State Representative Steve Arndt was present to give an update on activity during the current legislative session and provided an overview of those bills pending which will impact villages. Rep. Arndt also talked about the state’s Capital Budget and the types of projects it can fund.
VISITOR COMMENTS
Todd Kelly of the Marblehead Peninsula Lions Club was present to ask Council to allow the Lions to locate a beer tent on Prairie Street during the annual Perch Festival on August 27. Mr. Kelly said they would like to have a beer tent in the same location used by St. Joseph’s church during the recent Summerfest. Council approved the request with the stipulation there be no damage to the road surface.
LEGISLATION
President Pro Tem John Starcher read the following legislation by title only:
A. RESOLUTION NO. 4, 2016 – A Resolution of Agreement Supporting the Submission of a Local Government Innovation Loan Fund Application on Behalf of Ottawa County Between the Village of Marblehead, Ottawa County and the Ottawa County Commissioners. First reading; second reading will be August 10, 2016.
B. RESOLUTION NO. 5, 2016 – A Resolution Empowering the Mayor to Enter Into a Depository Agreement With The Marblehead Bank. First reading; second reading will be August 10, 2016.
.
COMMITTEE AND DEPARTMENT REPORTS
Solicitor
No report
Finance and Records Committee
Mr. Starcher had nothing to report.
Streets/Sidewalks/Sewer Committee
No report.
Beautification/Parks/Cemetery Committee
Mr. Royhab said the Parks Committee has not yet met to determine a location in James Park for the sand volleyball court but will meet soon.
Mr. Royhab again expressed concern about the butt joints on the basketball court which resulted when additional asphalt was poured around the existing court. He feels this seam should have been filled to provide a smooth transition between the surfaces. Mr. Royhab said a representative of 7L Construction met with Mr. Lucas and offered to guarantee the court for a year. Mr. Royhab said he would like an outside expert to inspect the court and give an opinion on what should be done. Following discussion, it was agreed that Mr. Royhab should contact Engineer Kent Bryan of CT Consultants regarding the court surface.
With regard to the Bike Lane, Mr. Royhab said ODOT told him the only thing that needs to be completed is re-painting the stencils in the road but Mr. Royhab said it appears there are other items not yet completed such as the culverts. Mayor Bird will check with Bryan Lucas to make sure the storm grates have all been turned to face the right direction.
Utilities/Ferries/Waterfront
No report.
Annexation/Subdivision/Planning Commission Committee
Mr. Redett had nothing to report.
Safety/Insurance Committee
Mrs. Kukay extended thanks to the Police Dept. for the fine job they did during the three day Summerfest in James Park.
Fiscal Officer
Mrs. Sowers distributed information from the Board of the Ottawa County Land bank with more detailed information about the newly created entity and its goals for the county. Mrs. Sowers also advised that biennial electric aggregation notices will be mailed to residents in the near future giving them the opportunity to opt out of the program if they so choose. Residents who wish to continue with the cost saving aggregation program need do nothing to remain enrolled. Mrs. Sowers reported the dog waste stations have been delivered and will be installed once the Park committee determines locations.
Street Commissioner
No report.
Police Department
Sgt. Welch reported the department is increasing foot patrols in the village and is also doing evening business checks to make sure doors and windows are secured.
The department handled 11 reports of minor thefts from vehicles in the area around James Park on July 21.
Oak Harbor Police Chief Weirich has asked to swap a seat from one of the Crown Victoria police cruisers no longer used by Marblehead. Council had no objection to this request.
The department purchased a cell phone for the on-duty officer to carry in an effort to be more accessible for calls from the public. The number for this new phone is 419-635-5647
Zoning Administrator
Mr. Hruska had nothing to report.
OLD BUSINESS
A. 125th Committee Update – Mayor Bird reported that Mr. Myers is preparing press releases for the upcoming 125th anniversary celebration; she has extended invitations to state and local officials to attend; Mrs. Kukay has made arrangements with the Lions Club for the tent location and is also taking care of ordering cake; Mr. Redett is looking for memorabilia to display.
B. Quote from AHA Creative for Website Upgrade – Mrs. Sowers submitted a quote from Amy Heflinger of AHA Creative in the amount of $2,820.00 to develop a new website design and to also set up and link social media accounts. AHA Creative administers the current village website.
Mr. Starcher moved to accept the quote from AHA Creative in the amount of $2,820.00. Second by Mrs. Kukay. Vote: Mrs. Kukay-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
C. Lifeboat Station Property Acquisition Update – Mrs. Sowers gave a brief update on the status of the lifeboat station acquisition. She said things are finally coming together and a tentative closing date has been set for Sept. 2.
NEW BUSINESS
A. Vacation/Mayor Bird October 1-14, 2016. Pres. Pro Tem Starcher Acting Mayor. Council Vote to Excuse Mayor Bird from Regular Meeting on 10/12/16 – Mr. Starcher moved to excuse Mayor Bird from the October 12, 2016 regular meeting. Second by Mrs. Kukay. Vote: Mrs. Kukay-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
B. Request from Danbury Local Schools for Input Regarding Formation of a Peninsula Recreation Board – Council received a letter from Danbury Schools Supt. Dan Parent asking if the village is interested in creation of a Peninsula Recreation Board. The school recently purchased and accepted donation of property from Lafarge and is now interested in creating a plan for future development of the land and would like that development to benefit not only the school but the Peninsula as a whole. Mayor Bird will contact Mr. Parent for additional information.
C. Perch Festival Parade and Activities August 27, 2016 - Mayor Bird reminded all that the Perch Festival will be held Saturday, August 27 in James Park. The parade will begin lining up at 9:00 a.m. and will start at 10:00. Activities in the park will begin following the parade.
AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $3,384.16 was made by Mr. Starcher and seconded by Mr. Redett. Vote: Mrs. Kukay-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 7:27 p.m.
July 18, 2016 Special Meeting
VILLAGE OF MARBLEHEAD SPECIAL COUNCIL MEETING
HELD JULY 18, 2016
Mayor Jacqueline Bird called the special meeting to order at 5:30 p.m. and opened with the Pledge of Allegiance. The meeting was called for the purpose of a taking action on Ordinance No. 6, 2016.
ROLL CALL AND ATTENDANCE
Answering roll call were Dean Dorko, Angie Kukay, Duane Myers and Ron Royhab. John Starcher recused himself and was not in attendance.
Also present was Fiscal Officer Rhonda Botti Sowers.
There were no visitors in attendance.
VOTE TO EXCUSE COUNCILMAN REDETT – It was moved by Mrs. Kukay and seconded by Mr. Dorko to excuse Dave Redett from the July 18, 2016 special meeting. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Royhab-yes. Motion carried.
MOTION TO TAKE THE QUESTION FROM THE TABLE
It was moved by Mr. Myers with second by Mr. Dorko to take from the table the question of action on Ordinance No. 6, 2016. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Royhab-yes. Motion carried.
LEGISLATION
Councilwoman Angie Kukay read the legislation by title only.
A. ORDINANCE NO. 6, 2016 – An Ordinance Vacating an Alley Between Prairie Street and Church Street in the Village of Marblehead.
Motion to adopt Ordinance No. 6, 2016 made by Mrs. Kukay and seconded by Mr. Myers. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Royhab-yes. Motion carried.
ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Royhab. Meeting adjourned by unanimous vote at 5:35 p.m.
July 13, 2016
VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD JULY 13, 2016
Mayor Bird called the meeting to order at 6:00 p.m. and opened with the Pledge of Allegiance.
ROLL CALL AND ATTENDANCE
Answering roll call were Angie Kukay, Duane Myers, Ron Royhab and John Starcher.
Also present were Fiscal Officer Rhonda Sowers, Solicitor James Barney, Street Commissioner Bryan Lucas, Police Sgt. Loren Welch and Zoning Administrator Bob Hruska.
Guests in attendance were Ottawa County Auditor Larry Hartlaub and Jim Gippert.
COUNCIL VOTE TO EXCUSE COUNCILMEN DEAN DORKO AND DAVE REDETT
Mr. Myers moved to excuse Dean Dorko and Dave Redett from the July 13, 2016 regular council meeting. Second by Mrs. Kukay. Vote: Mrs. Kukay-yes; Mr. Myers-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
COUNCIL VOTE TO EXCUSE COUNCILMAN DEAN DORKO FROM THE JULY 27 REGULAR MEETING
Mr. Royhab moved to excuse Dean Dorko from the July 27, 2016 regular council meeting. Second by Mr. Starcher. Vote: Mrs. Kukay-yes; Mr. Myers-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
COUNCIL VOTE TO EXCUSE MAYOR BIRD AND FISCAL OFFICER SOWERS FROM THE SEPTEMBER 14 REGULAR MEETING
Mrs. Kukay moved to excuse Mayor Bird and Fiscal Officer Sowers from the September 14, 2016 regular council meeting. In their absence President Pro Tem John Starcher will be acting mayor and Bob Hruska will record minutes. Second by Mr. Myers. Vote: Mrs. Kukay-yes; Mr. Myers-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
MINUTES
Minutes of the June 22, 2016 regular meeting were approved as submitted.
VISITOR COMMENTS
There were no visitor comments.
GUEST SPEAKER LARRY HARTLAUB, OTTAWA COUNTY AUDITOR
Ottawa County Auditor Larry Hartlaub was present to address Council about a shared GIS project the county is considering. County Commissioners are seeking a grant to undertake a study to determine how the existing GIS system can be expanded so that it can be used by more departments and levels of government in the county. Mr. Hartlaub is requesting resolutions of support from all Ottawa County townships and municipalities to be submitted with the grant application.
Mr. Hartlaub also spoke of the newly created Ottawa County Land Bank. The organization’s goal is to acquire and revitalize abandoned and vacant properties in the county.
LEGISLATION
Due to the fact President Pro Tem John Starcher has recused himself from deliberation on Ordinance No. 6, 2016 there was not a sufficient number of council members present to take action on the ordinance. Mr. Myers moved to place the question of action on Ordinance No. 6, 2016 on the table. Second by Mrs. Kukay. Vote: Mrs. Kukay-yes; Mr. Myers-yes; Mr. Royhab-yes. Motion carried. A special meeting is scheduled for 5:30 p.m. on Monday, July 18, 2016 to consider action on this ordinance.
COMMITTEE AND DEPARTMENT REPORTS
Mayor
Mayor Bird reported that State Rep. Steve Arndt will be a guest at the July 27 council meeting.
Solicitor
Solicitor Barney said he will be filing suit on behalf of the village for a zoning violation on Johnson’s Island. He also reported the zoning case against Richard Blasucci regarding illegal short-term rentals at 11126 E. Bayshore Road was voluntarily dismissed when Mr. Blasucci provided documentation proving this use of his property pre-dates the adoption of zoning and is grandfathered. Mr. Blasucci subsequently registered and paid lodging tax owed to the village.
Finance and Records Committee
Mr. Starcher had nothing to report.
Streets/Sidewalks/Sewer Committee
No report.
Beautification/Parks/Cemetery Committee
Mr. Royhab expressed disappointment that the bike lane deficiencies have not yet been corrected and he will be calling ODOT officials again. Mr. Royhab also reported contacting 7L about the noticeable butt joint on the basketball court where the new pavement adjoins the old. He has arranged a meeting with the contractor to discuss this issue. Mr. Royhab stated he has received a number of complaints about golf carts on the streets in the village. Discussion followed on laws regarding golf cart use on public streets. Sgt. Welch said his department will cite golf cart operators who do not comply with the law.
Utilities/Ferries/Waterfront
Mr. Myers had nothing to report for his committee but asked if residents in the vicinity of James Park were notified that Prairie Street will be closed to accommodate the beer tent during St. Joseph Church’s Summerfest. Mayor Bird said she will check to see if the festival organizers contacted those property owners who will be affected. She added the road will only be closed between Robert Bird Dr. and Ottawa St.
Annexation/Subdivision/Planning Commission Committee
No report.
Safety/Insurance Committee
Mrs. Kukay had nothing to report.
Fiscal Officer
Mrs. Sowers reported comments are currently being sought by the Ottawa-Seneca-Sandusky Joint Solid Waste District prior to a public hearing on Wednesday, August 17th regarding updates to the district plan.
Council members initialed receipt of the June financial reports which were distributed prior to the meeting.
Street Commissioner
Mr. Lucas asked the Park Committee to consider a different location in James Park for the sand volleyball court due to the fact there is a three foot drop in elevation in the area originally chosen for the court. The Park Committee will call a meeting in the near future.
Police Department
Sgt. Welch reported he and Chief Joy continue to catalog evidence held by the department; are looking into ways to streamline the fleet of police vehicles; and have handled a large number of theft complaints regarding contractors defrauding elderly residents in the village. The department will also be participating in the Kelley’s Island Homecoming parade and will be represented at memorial services for the Sheriff’s Dept. K-9.
Zoning Administrator
Mr. Hruska had nothing to report.
OLD BUSINESS
A. Update on Website Enhancements and Village Email Addresses for Employees and Officials – Mrs. Sowers reported on her July 11 meeting with Amy Heflinger of AHA Creative regarding upgrades for the village website. They discussed the many changes that have occurred in web design since the village’s site was first created and also how to make the site more useful to the public and employees. Ms. Heflinger will prepare a quote for Council’s consideration.
B. Social Media Policy/Draft Review – Mrs. Kukay presented the proposed social media policy prepared by the Safety Committee which has been reviewed and approved by Mr. Barney. Mr. Starcher moved to adopt the Social Media Policy which will be added as Section 13.20 of the village Personnel Manual. Second by Mrs. Kukay. Vote: Mrs. Kukay-yes; Mr. Myers-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
C. 125th Committee – Mayor Bird reported that the 125th Anniversary Committee met and developed plans for observing the event in conjunction with the August 27th Perch Festival. Mr. Myers has agreed to do publicity and prepare a brochure. The village will have a tent where cake will be served by village officials between noon and 4 p.m.
D. South Passage/ODOT Right of Way – Mr. Barney reported that he has researched the question of the rocks which were removed from the right-of-way in front of the South Passage Condominium property prior to construction of the bike lane. He said the village has an obligation to maintain the right-of-way and did not need to notify anyone that rocks infringing in the right-of-way would be moved. Mr. Barney will inform the South Passage developer of this information.
E. Dog Waste Stations for Village Properties – Mrs. Sowers presented information to council on dog waste stations which can be purchased from Dog Waste Depot at a cost of $199.00 each with free shipping. Mr. Starcher moved to purchase eight dog waste stations to be located in village parks from Dog Waste Depot at a cost of $199.00 each. Second by Mrs. Kukay. Vote: Mrs. Kukay-yes; Mr. Myers-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
NEW BUSINESS
A. Jim Gippert – Jimmy G’s BBQ – Jim Gippert of Fremont, owner of Jimmy G’s BBQ food truck was present to introduce himself to council and talk about his business. A pastor, he originally began the food truck as a community outreach mission. He currently participates in the monthly Farmer’s Markets in Marblehead and had hoped to have a more regular presence in the village until he learned about the recently adopted ordinance limiting food trucks. He did not seek any special consideration but was present merely to introduce himself and his business to officials.
B. Council Approval of Recommendation from Mayor Bird and Chief Joy to appoint Officer Elizabeth Johnson to a 32 hour week position and Officer Samuel Salk to a 24 hr. per week position effective July 10, 2016 – Mayor Bird announced that Officer Stacey Stetler has submitted her resignation from the Police Dept. effective July 13, 2016 with her last day of work scheduled for July 9, 2016. At the recommendation of Mayor Bird and Chief Joy, Mr. Starcher moved to appoint Auxiliary Officer Elizabeth Johnson to the 32 hr. per week position vacated by Officer Stetler and to appoint Auxiliary Officer Samuel Salk to the 24 hr. per week position recently vacated by Officer Hartman with both appointments effective July 10, 2016. Second by Mr. Royhab. Vote: Mrs. Kukay-yes; Mr. Myers-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
C. Planning Commission – October 2016 Retirement of Chairman Hal Clagg – Mayor Bird reported that Hal Clagg, who serves as Chair of the Planning Commission has advised her he will be retiring from his position in October of this year. She expressed thanks for his years of dedicated service to the village and asked council to begin thinking of possible candidates to serve on the commission.
D. Marblehead Merchant Activities - Mr. Starcher reported the Marblehead Merchants are once again planning a Pub and Art Crawl for October 7th from 4 to 8 p.m.
E. Parking Concerns – Mr. Starcher said there have been some issues with cars blocking streets during Saturday and Sunday masses at St. Joseph’s Church. He plans to speak with clergy of all the churches in that area to remind them that the streets cannot be blocked. Sgt. Welch added that the police department will make an effort to be present in the area to assist churchgoers and help avoid any parking violations
AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $62,071.89 was made by Mrs. Kukay and seconded by Mr. Myers. Vote: Mrs. Kukay-yes; Mr. Myers-yes; Mr. Royhab-yes. Motion carried. Mr. Starcher abstained from voting.
ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 7:47 p.m.
June 22, 2016
VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD JUNE 22, 2016
Mayor Bird called the meeting to order at 6:00 p.m. and opened with the Pledge of Allegiance.
ROLL CALL AND ATTENDANCE
Answering roll call were Angie Kukay, Duane Myers, Dave Redett, Ron Royhab and John Starcher. Dean Dorko was absent.
Also present were Fiscal Officer Rhonda Sowers, Street Commissioner Bryan Lucas, Police Sgt. Loren Welch and Zoning Administrator Bob Hruska.
Visitors in attendance were Laurie Manning, Elizabeth Johnson and Ken Johnson.
COUNCIL VOTE TO EXCUSE COUNCILMAN DEAN DORKO
Mr. Starcher moved to excuse Dean Dorko from the June 22, 2016 regular council meeting. Second by Mr. Royhab. Vote: Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
MINUTES
Minutes of the June 8, 2016 regular meeting were approved as submitted.
VISITOR COMMENTS
Laurie Manning of Hylant Administrative Services was present to introduce herself and go over the coverages included with the Ohio Plan insurance renewal.
APPOINTMENT OF ELIZABETH JOHNSON AS AN AUXILIARY POLICE OFFICER
On the recommendation of Mayor Bird it was moved by Mr. Myers with second by Mr. Redett to appoint Elizabeth Johnson as an Officer with the Village of Marblehead police auxiliary. Vote: Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
SWEARING IN OF OFFICER JOHNSON
Mayor Bird administered the oath of office to Officer Johnson.
LEGISLATION
Councilwoman Angie Kukay read the following legislation by title only:
A. ORDINANCE NO. 6, 2016 – An Ordinance Vacating an Alley Between Prairie Street and Church Street in the Village of Marblehead. Second reading.
COMMITTEE AND DEPARTMENT REPORTS
Solicitor
No report.
Finance and Records Committee
Mr. Starcher had nothing to report.
Streets/Sidewalks/Sewer Committee
No report.
Beautification/Parks/Cemetery Committee
Mr. Royhab reported that he contacted 7L Construction to find out when the James Park basketball court work will be completed. He was told that, weather permitting, it should be done by the last week in June.
Mr. Royhab also contacted the ODOT District III inspector to find out why deficiencies noted in the bike path project haven’t been corrected by the contractor, Henry W. Bergman. Deadline to complete that work was May 31. ODOT will follow up with Bergman to get the bike path work completed.
Utilities/Ferries/Waterfront
Mr. Myers had nothing to report.
Annexation/Subdivision/Planning Commission Committee
Mr. Redett had nothing to report.
Safety/Insurance Committee
Mrs. Kukay reported the safety committee met June 15 and developed a proposed social media policy which has been sent to Solicitor Jim Barney for review.
Mrs. Kukay also asked about the possibility of installing dog waste stations in village parks to provide a means for dog owners to clean up after their pets. Council agreed to look into the cost.
Fiscal Officer
Mrs. Sowers reported the 2014-15 audit has been completed and there were no findings or citations.
Notice was received from the County engineer’s office that September 2 is the deadline to file applications for the next round of SCIP and LTIP funding administered by the Ohio Public Works Commission.
Mrs. Sowers learned that individual email accounts can be set up through the village website for all officials and employees. She will meet July 11 with web administrator Amy Heflinger of AHA Creative, to discuss this and other possible upgrades to the village’s website.
Weekly EPA mandated water testing for microcystin levels began in June. To date the village’s samples have come back with no detection.
Street Commissioner
Mr. Lucas said ODOT advised him that because the bike lane through the village is not the standard width there will be no pavement markings in the lane.
Police Department
Sgt. Welch welcomed Officer Johnson to the police auxiliary and said he is working to increase the number of auxiliary officers in the department.
Zoning Administrator
Mr. Hruska reported that Bay Point developers have scaled back their proposal for condominiums in the area of the current golf course and had hoped to have their application filed for the July Planning Commission meeting. They were unable to meet the deadline and will try instead for the August meeting.
OLD BUSINESS
A. 125th Committee – Mayor Bird stated she contacted Larry Fletcher of Lake Erie Shores and Islands who offered to have Duane Myers Community Relations and Events manager for the Ottawa County Visitors Bureau assist the 125th committee with plans to observe the village’s anniversary. Mayor Bird, Angie Kukay and Dave Redett serve on the committee which will meet at 5:00 p.m. on Wednesday, June 29 in the fire station meeting room.
NEW BUSINESS
A. Council Authorization to Continue Membership in Ottawa Regional Planning – It was moved by Mr. Starcher with a second by Mr. Redett to continue membership in the Ottawa Regional Planning Commission at an annual cost of $541.80. Vote: Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
B. Council Authorization to Continue Membership in the Ottawa County Safety Council and to retain Bryan Lucas as Village Representative – It was moved by Mr. Myers with a second by Mrs. Kukay to continue membership in the Ottawa County Safety Council at a cost of $120.00 per year and to retain Bryan Lucas as Village representative to attend council meetings. Vote: Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
C. Renew Casualty and Liability Insurance with The Ohio Plan - Mr. Starcher moved to renew the casualty and liability insurance with The Ohio Plan, administered by Hylant Administrative Services at a cost of $26,651.00. Second by Mrs. Kukay. Vote: Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
D. Overnight Parking in Village Lots - Mr. Starcher asked about vehicles that have been parking overnight on the village’s Alexander Pike lot. Sgt. Welch and Mr. Lucas stated the vehicles belong to Kelley’s Island police officers. Mr. Starcher asked that the officers park behind the Town Hall rather than in the lot to keep other cars from parking there overnight.
AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $4,040.18 was made by Mr. Starcher and seconded by Mr. Redett. Vote: Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 6:50 p.m.
June 8, 2016
VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD JUNE 8, 2016
Mayor Bird called the meeting to order at 6:02 p.m. and opened with the Pledge of Allegiance.
ROLL CALL AND ATTENDANCE
Answering roll call were Dean Dorko, Angie Kukay, Duane Myers, Dave Redett and John Starcher.
Also present were Fiscal Officer Rhonda Sowers, Street Commissioner Bryan Lucas and Police Sgt. Loren Welch, Police Officer Stacey Stetler and Zoning Administrator Bob Hruska.
There were no visitors in attendance.
COUNCIL VOTE TO EXCUSE COUNCILMAN ROYHAB AND SOLICITOR BARNEY
Mrs. Kukay moved to excuse Ron Royhab and Jim Barney from the June 8, 2016 regular council meeting. Second by Mr. Starcher. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Starcher-yes. Motion carried.
MINUTES
Minutes of the May 25, 2016 regular meeting were approved as submitted.
VISITOR COMMENTS
There were no visitor comments.
LEGISLATION
Councilwoman Angie Kukay read the following legislation by title only:
A. ORDINANCE NO. 6, 2016 – An Ordinance Vacating an Alley Between Prairie Street and Church Street in the Village of Marblehead. First reading.
COMMITTEE AND DEPARTMENT REPORTS
Mayor
Mayor Bird reported she will meet June 9 with State Representative Steve Arndt and State Senator Randy Gardner to discuss potential funding sources for Alexander Pike paving.
Solicitor
No report.
Finance and Records Committee
Mr. Starcher had nothing to report.
Streets/Sidewalks/Sewer Committee
Mr. Dorko had nothing to report.
Beautification/Parks/Cemetery Committee
No report.
Utilities/Ferries/Waterfront
Mr. Myers had no committee report but stated he will be out of state next month and unable to attend the July 27 council meeting.
Annexation/Subdivision/Planning Commission Committee
Mr. Redett said the June Planning Commission meeting was cancelled so he had nothing further to report.
Safety/Insurance Committee
Mrs. Kukay advised that her committee will meet at 10 a.m. Wednesday, June 15 in the fire station meeting room to work on a potential social media policy for village employees.
Fiscal Officer
Council members initialed receipt of the May financial reports which were distributed prior to the meeting.
Street Commissioner
Mr. Lucas reported the paving at the basketball court has been completed. He is waiting for cracks to be filled, after which the court will be sealed and striped. Mr. Lucas said once a location is decided for the sand volleyball court that work can be completed. Mr. Lucas also reported Ohio Edison will begin turning street lights off on June 14.
Police Department
Sgt. Welch reported the department handled thirty-two non-traffic incidents over the holiday weekend. He invited all to the Cookout with a Cop which the Marblehead Police Association is sponsoring as a free event for the community at James Park on June 18. Sgt. Welch also asked Council if it would be possible for the police department to use the existing building on the former Mutach property as a garage for police cruisers. During discussion it was noted interior walls will need to be removed and the roof is in bad shape. Mr. Lucas was asked to find out the cost for needed repairs to determine if the building can be used for this purpose.
Zoning Administrator
Mr. Hruska had nothing to report.
OLD BUSINESS
A. Location of Beer Tent for Summerfest – Mayor Bird and Mr. Lucas have both met with Summerfest organizers Ron Ossovicki. All determined the best location for the beer tent would be on Prairie Street between Robert Bird Dr. and Ottawa Street. Council recommended the organizers contact those residents who will be affected by the proposed location.
NEW BUSINESS
A. South Shore Passage and Rocks – Mr. Hruska stated he was contacted by Bill Brown, developer of South Passage condominiums who wants the village to put the rocks back where they were located prior to the bike path construction. Mr. Brown claims the rocks were placed there originally to keep people from parking in that area. ODOT required the rocks be moved due to the fact they were located in the road right-of-way. Council agreed they cannot allow the rocks to be placed in the right-of-way.
B. Bicycle Path Pavement Markings – During discussion on the issue of the rocks along the bike path it was noted that pavement markings and signs are designed to keep cars from parking on the bike path. Mr. Lucas was asked to contact ODOT District III officials to find out the status of completing the bike path pavement marking.
C. Motion to Excuse Councilman Myers from the July 27 Regular Meeting – Mr. Starcher moved to excuse Duane Myers from the July 27, 2016 regular council meeting. Second by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Starcher-yes. Motion carried.
D. Place Police Dept. in Charge of Flags at Town Hall and Radar Park – Mr. Starcher said he would like to have police personnel be in charge of raising and lowering the flags at both the Town Hall and Radar Park to half-mast when appropriate because frequently the events occur when maintenance personnel are not working. Council agreed it would be appropriate to give this responsibility to the police department.
E. Establish a Committee to Recognize the Village’s 125th Anniversary – Mr. Starcher asked the Mayor to consider establishing a committee that would coordinate activities to officially recognize the village’s 125th anniversary. Duane Myers suggested council request assistance from the Ottawa County Visitors Bureau for planning assistance also. Mayor Bird and Angie Kukay agreed to spearhead a committee.
AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $54,638.95 was made by Mr. Redett and seconded by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes. Motion carried. Mr. Starcher abstained.
EXECUTIVE SESSION TO DISCUSS APPOINTMENT OF A PUBLIC EMPLOYEE
It was moved by Mr. Starcher and seconded by Mr. Dorko to go into executive session at 6:37 p.m. to consider the appointment of a public employee. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Starcher-yes. Motion carried.
Mayor Bird reconvened the meeting at 6:50 p.m.
RESIGNATION OF OFFICER JOHN HARTMAN
Mayor Bird announced Police Officer John Hartman submitted his resignation from the department effective Monday, June 6, 2016. The department will advertise for a 24 hour per week officer to fill the opening.
ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Dorko. Meeting adjourned by unanimous vote at 6:57 p.m.
May 25, 2016
VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD MAY 25, 2016
Mayor Bird called the meeting to order at 6:02 p.m. and opened with the Pledge of Allegiance.
ROLL CALL AND ATTENDANCE
Answering roll call were Dean Dorko, Angie Kukay, Duane Myers, Dave Redett and John Starcher. Ron Royhab was excused.
Also present were Fiscal Officer Rhonda Sowers, Street Commissioner Bryan Lucas and Police Chief Casey Joy.
Visitors in attendance were: Luben Germanoff, Julie Germanoff, Tom Welch, Donna Welch, John Kozak, Dylan Albright, Breezy Welch, Alison Sypherd, Ray Reece, Angela Dine, Michael Kirkpatrick, John Hartman, Matt Berry, Brooke Dine and Cheyanne Dine.
MINUTES
Minutes of the May 11, 2016 regular meeting were approved as submitted.
VISITOR COMMENTS
There were no visitor comments.
COUNCIL APPROVAL OF POLICE STAFFING RECOMMENDATIONS
Mayor Bird recommended the following police staffing changes be made at the request of Chief Joy: that there be two full-time officers, a Chief and a Sergeant; two part-time officers at 32 hour per week; two part-time officers at 24 hour per week; and that Loren Welch be promoted to Sergeant and Michael Kirkpatrick and John Hartman be promoted from auxiliary to 24 hour per week officers.
It was moved by Mr. Starcher with a second by Mrs. Kukay to accept the Mayor’s recommendation for the police staffing changes requested by Chief Joy. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Starcher-yes. Motion carried.
SWEAR IN SERGEANT LOREN WELCH
Mayor Bird administered the oath of office to Sergeant Loren Welch. The Mayor noted that Officers Kirkpatrick and Hartman were previously sworn in for their patrol positions.
LEGISLATION
President Pro Tem John Starcher read the following legislation by title only:
A. ORDINANCE NO. 3, 2016 – An Ordinance Repealing Ordinance No. 8, 2014 Regarding the Zoning Administrator’s Compensation. Third reading.
Motion to adopt Ordinance No. 3, 2016 made by Mr. Myers and seconded by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Starcher-yes. Motion carried.
B. RESOLUTION NO. 3, 2016 – In the Matter of Application for Waterfront Development for Paul Wright at 4246 S. Memorial Shoreway. Third reading.
Motion to adopt Resolution No. 3, 2016 made by Mr. Dorko and seconded by Mr. Myers. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Starcher-yes. Motion carried.
C. ORDINANCE NO. 4, 2016 – An Ordinance Providing for a Pay Increase and Setting Wage Rates for Employees in the Village of Marblehead and Declaring an Emergency.
Motion to waive three readings on three separate occasions made by Mr. Myers and seconded by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Starcher-yes. Motion carried.
Motion to retain the emergency clause made by Mr. Redett and seconded by Mr. Myers. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Starcher-yes. Motion carried.
Motion to adopt Ordinance No. 4, 2016 made by Mrs. Kukay and seconded by Mr. Redett. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Starcher-yes. Motion carried.
D. ORDINANCE NO. 5, 2016 – An Ordinance Waiving the Residency Requirement for the Current Chief of Police. First reading.
Motion to waive three readings on three separate occasions made by Mr. Starcher and seconded by Mr. Myers. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Starcher-yes. Motion carried.
Motion to adopt Ordinance No. 5, 2016 made by Mr. Dorko and seconded by Mr. Redett. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Starcher-yes. Motion carried.
COMMITTEE AND DEPARTMENT REPORTS
Finance and Records Committee
Mr. Starcher, who serves on the Board of the Lakeside Heritage Society and the Ottawa County Historical Society, reported the area historical societies recently formed a consortium named the Peninsula Historical Council which is currently planning a scavenger hunt project for next year. The group needs to raise approximately $1,000 to cover the cost of flyers and posters and he asked if council would be willing to support this project. Money would not be needed until 2017.
Money will be appropriated for this purpose next year.
Streets/Sidewalks/Sewer Committee
Mr. Dorko had nothing to report.
Beautification/Parks/Cemetery Committee
No report.
Utilities/Ferries/Waterfront
Mr. Myers had nothing to report.
Annexation/Subdivision/Planning Commission Committee
Mr. Redett had nothing to report.
Safety/Insurance Committee
Mrs. Kukay had nothing to report.
Fiscal Officer
Mrs. Sowers reported the final notice will be published May 26 in The Beacon so legislation on the petition filed by Rick Dziak to vacate an alley in the village will be prepared for a first reading at the June 8 Council meeting.
Correspondence was received from Lori Fletcher and Patti Pepa of the Marblehead Bank expressing thanks for assistance provided by the village during the recent 5K Daisy race.
Police Department
Chief Joy extended thanks to the finance committee and council for approving his requested staffing plan. He said he and Sgt. Welch have been busy getting things into order.
Street Commissioner
Mr. Lucas said the new backboards have been installed at the basketball court.
Zoning Administrator
No report.
OLD BUSINESS
A. Streetlights and Mayflies – Mr. Starcher received confirmation that the cost for Ohio Edison to turn off street lights during mayfly season will be $1,000 and another $1,000 to turn them back on afterward. Mr. Lucas will contact Ohio Edison to make arrangements at the appropriate time. Money has been appropriated for this purpose.
B. Memorial Day Parade and Service – Mayor Bird said Marblehead will host the community wide Memorial Day observance this year. The parade will begin at Clemons Cemetery at 10:15 and proceed to James Park where the service will begin at 10:30.
NEW BUSINESS
A. Request for New D1, D2 and D3 Liquor Permits for Bay Point Yacht Sales at 347 Bay Point Blvd. – Notice was received from the Ohio Dept. of Liquor Control that Bay Point Yacht Sales has applied for D1, D2 and D3 liquor permits. Council had no objections and does not request a hearing on the application.
B. Request to TREX C1 and C2 Liquor Permits from Marblehead Market LLC, 211 W. Main Street, Marblehead to ET Win Enterprises LLC, 210 W. Main Street, Marblehead – Notice was received from the Ohio Dept. of Liquor Control that ET Win Enterprises LLC operating at 210 W. Main Street, Marblehead, Ohio has applied to TREX C1 and C2 Liquor Permits from Marblehead Market LLC, 211 W. Main Street, Marblehead, Ohio. Council had no objections and does not request a hearing on the application.
C. Council Discussion/Action on Pro-Rated Vacation Accrual for the Fiscal Department – Mr. Myers moved to authorize pro-rated vacation accrual for 32 hour per week employees Rhonda Sowers and Olga Trumpower in the fiscal department. Second by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Starcher-yes. Motion carried.
D. Request from Camp Patmos for Use of Village Property – Mayor Bird advised that representatives from Camp Patmos on Kelleys Island have asked to use village property to register campers on a weekly basis from June 20 to August 13. Camp staff will set up from 10 am to 1 pm on Mondays and Saturdays. Council approved the use for the parking area across from the Town Hall and Fire Station. Additional space is available in the public parking area west of the conveyor belt if needed.
E. Council Vote to Excuse Councilwoman Kukay from the June 22 Regular Meeting – Mrs. Kukay stated she will be out of the area on June 22 and asked to be excused from the regular council meeting on that day. Mr. Starcher moved to excuse Angie Kukay from the June 22, 2016 regular council meeting. Second by Mr. Myers. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Starcher-yes. Motion carried.
AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $8,440.17 was made by Mr. Starcher and seconded by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Starcher-yes. Motion carried.
ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 6:36 p.m.
May 11, 2016
VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD MAY 11, 2016
Mayor Bird called the meeting to order at 6:00 p.m. and opened with the Pledge of Allegiance.
ROLL CALL AND ATTENDANCE
Answering roll call were Dean Dorko, Angie Kukay, Duane Myers, Dave Redett, Ron Royhab and John Starcher.
Also present were Fiscal Officer Rhonda Sowers, Solicitor Jim Barney, Street Commissioner Bryan Lucas, Police Officer Stacey Stetler and Zoning Administrator Bob Hruska.
There were no visitors.
COUNCIL VOTE TO EXCUSE COUNCILMEN REDETT AND MYERS AT 6:45 PM
It was moved by Mr. Starcher and seconded by Mr. Dorko to excuse David Redett and Duane Myers at 6:45 p.m. from the May 11, 2016 regular meeting. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
EXECUTIVE SESSION
Mayor Bird amended the order of the agenda to place the executive session before all other business.
Mr. Myers moved to go into executive session at 6:02 p.m. for the purpose of discussing the appointment of a public employee. Second by Mr. Starcher. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
Mayor Bird reconvened the meeting at 6:10 p.m.
APPOINTMENT OF CASEY JOY AS CHIEF OF POLICE
On the recommendation of Mayor Bird it was moved by Mr. Starcher with second by Mrs. Kukay to appoint Casey Joy Chief of Police. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
MINUTES
Minutes of the April 27, 2016 regular meeting were approved as submitted.
VISITOR COMMENTS
There were no visitor comments.
LEGISLATION
President Pro Tem John Starcher read the following legislation by title only:
A. ORDINANCE NO. 3, 2016 – An Ordinance Repealing Ordinance No. 8, 2014 Regarding the Zoning Administrator’s Compensation. This was the second reading; third reading will be May 25, 2016.
B. RESOLUTION NO. 3, 2016 – In the Matter of Application for Waterfront Development for Paul Wright at 4246 S. Memorial Shoreway. This was the second reading; third reading will be May 25, 2016.
COMMITTEE AND DEPARTMENT REPORTS
Mayor
Mayor Bird said sale of the Lifeboat Station property to the village is not finalized but the grass is quite high and Mr. Lucas asked if his staff should mow it. Council unanimously agreed to have village employees keep the grass mowed on this property, site of the future Lucien Clemons Park.
Solicitor
Mr. Barney had nothing to report.
Finance and Records Committee
Mr. Starcher had nothing to report.
Streets/Sidewalks/Sewer Committee
Mr. Dorko had nothing to report.
Beautification/Parks/Cemetery Committee
Mr. Royhab said he, Dave Redett and Bryan Lucas met recently at James Park to look again at the layout of the basketball court. They found there is a regulation distance between the full-sized poles but the court needs to be enlarged to make it regulation width and there should be an additional two feet beyond that to reduce the possibility of injuries from players accidentally dropping off the edge of the playing court. In addition, the hoops for the smaller basketball court will need to be re-located in order to be centered in that court area. Cost from 7L Construction for the additional asphalt, sealing and striping is $12,923.00. Cost from Snider Recreation to replace the smaller basketball poles is $2,036.00 which includes the freight cost. Mrs. Sowers said there is still a little over $17,000.00 appropriated for this park project if Council chooses to proceed.
Mr. Royhab also said he is scheduled for surgery and will be unable to attend the May 25 meeting.
COUNCIL VOTE TO EXCUSE COUNCILMAN ROYHAB
It was moved by Mr. Dorko and seconded by Mr. Myers to excuse Ron Royhab from the May 25, 2016 regular meeting. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
Utilities/Ferries/Waterfront
Mr. Myers advised that BPA president Bob Boytim gave him a list of village street signs that need to be repaired or replaced. Mr. Myers turned the list over to Street Commissioner Lucas.
Annexation/Subdivision/Planning Commission Committee
Mr. Redett reported on the recent Planning Commission meeting where there was one informal hearing as well as discussion on legal action pending in the case of a residence being used for short-term rentals.
Safety/Insurance Committee
Mrs. Kukay said her committee is currently studying proposals for an employee social media policy.
Fiscal Officer
Mrs. Sowers reported the biennial audit started May 10. This year the village qualified for an AUP (Agreed Upon Procedures) audit which is not as extensive and has reduced the cost from approximately $15,000 to $3,465.
Copy of the Ottawa County 2015 Annual Report was received and will be available for review at the Town Hall.
The contract with Republic Services for trash pick-up has been renegotiated resulting in a cost savings of more than $400 per month. Because of the change there will no longer be toter carts at James Park so the village will need to provide replacements. Council agreed to purchase trash receptacles for the park that match those donated to the village by the Peninsula Chamber of Commerce several years ago.
Council members initialed receipt of the April financial reports which were distributed prior to the meeting.
Police Department
Officer Stetler had nothing to report.
Street Commissioner
Mr. Lucas said the new backboards have been installed at the basketball court in James Park. He also advised that the yellow pole in the right-of-way across from the intersection of Main St. and Alexander Pike has been removed.
Zoning Administrator
Mr. Hruska had nothing to report.
OLD BUSINESS
A. Streetlights and Mayflies – Mr. Starcher said he has not yet received written confirmation from Ohio Edison on the cost to turn streetlights off during mayfly season.
B. Annual Police Memorial Observance – Mayor Bird said the Marblehead Police Department will host this year’s Ottawa County Police Memorial service. The event will take place May 19 at 11:00 a.m. at Bay Point.
C. Chamber of Commerce Dinner May 19 – Mayor Bird announced that the annual Peninsula Chamber of Commerce Banquet will be held Thursday, May 19 at the Catawba Island Club. The village will be recognized with the D.S. Kirkpatrick Award at this year’s event.
D. Basketball Court Update and Council Approval – Based on the recommendation of the Parks Committee, Mr. Myers moved to accept the quotes from 7L Construction and Snider Recreation for additional work to the basketball courts in James Park. Second by Mr. Starcher. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
NEW BUSINESS
A. Daisy Race, Saturday, May 14, 2016 – The 12th Annual Marblehead Bank 5K Daisy Run/Walk will be held Saturday, May 14, 2016. Sign up begins at 8:00 a.m. The event takes place on Alexander Pike which is the location of the Lakeside Daisy State Nature Preserve. This event also coincides with the first Farmers Market of the 2016 season.
B. Discussion on Lucien Clemons Park – Brief discussion was held on where the launch area for canoes, kayaks and non-motorized watercraft should be located at the future Lucien Clemons Park. It was agreed, as recommended by Western Reserve Conservancy, that the area of the sand beach be used for this purpose. The park is planned for inclusion as a future stop on the Lake Erie Water Tour.
C. Finance Committee Recommendation on Pay Increases – Mr. Starcher advised that the Finance Committee met to discuss pay raises for 2016 and recommends an increase for village employees of 2%. He added that the BPA, based on their budget, has asked that the water billing clerk receive a $2.00 per hour increase and the finance committee is amenable to this request so the fiscal assistant/billing clerk will receive a 2% increase for those hours worked for the fiscal dept. and $2.00 per hour for those hours worked for the water dept. The annual pay ordinance will be prepared for consideration at the May 25 meeting.
AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $41,156.41 including April payroll was made by Mrs. Kukay and seconded by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes. Motion carried. Mr. Starcher abstained.
ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 6:48 p.m.
April 27, 2016
VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD APRIL 27, 2016
Mayor Bird called the meeting to order at 6:05 p.m. and opened with the Pledge of Allegiance.
ROLL CALL AND ATTENDANCE
Answering roll call were Dean Dorko, Angie Kukay, Duane Myers, Dave Redett and John Starcher.
Also present were Fiscal Officer Rhonda Sowers and Zoning Administrator Bob Hruska.
Visitors in attendance were Brian Dee, Patricia Pepa and Lori Fletcher.
COUNCIL VOTE TO EXCUSE COUNCILMAN ROYHAB
It was moved by Mr. Myers and seconded by Mr. Dorko to excuse Ron Royhab from the April 27, 2016 regular meeting. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Starcher-yes. Motion carried.
MINUTES
Minutes of the April 13, 2016 regular meeting were approved as submitted.
GUEST SPEAKER BRIAN DEE, RC & FULL SCALE AIR SHOW
Brian Dee, event director of the Wings & Warbirds Over Port Clinton Air Show was present to talk about his group and this year’s air show which will be August 27 and 28 at the Erie-Ottawa International Airport. It will be the fifth year for this unique show which is the only one in the nation to feature both full-scale and radio controlled aircraft.
VISITOR COMMENTS
Lori Fletcher and Patti Pepa of the Marblehead Bank were in attendance to present the Mayor with a T-shirt for 12th Annual Marblehead Bank 5K Daisy Run/Walk to be held May 14, 2016. In recognition of the village’s quasquicentennial, the 125th anniversary logo is printed on the sleeve of each shirt. Mayor Bird will be the starter for this year’s race.
LEGISLATION
President Pro Tem John Starcher read the following legislation by title only:
A. ORDINANCE NO. 3, 2016 – An Ordinance Repealing Ordinance No. 8, 2014 Regarding the Zoning Administrator’s Compensation. This was the first reading; second reading will be May 11, 2016.
B. RESOLUTION NO. 3, 2016 – In the Matter of Application for Waterfront Development for Paul Wright at 4246 S. Memorial Shoreway. This was the first reading; second reading will be May 11, 2016.
COMMITTEE AND DEPARTMENT REPORTS
Mayor
Mayor Bird stated Resolution No. 3 was initiated at the request of the Zoning Administrator because using his private phone for public business makes texts and messages subject to public inspection and records requests. The Mayor suggested the police department get village owned cell phones so they do not have to use their personal phones for business purposes. She also reported Mrs. Sowers is looking into the possibility of village email addresses for all elected officials and employees.
Solicitor
No report.
Finance and Records Committee
Mr. Starcher had nothing to report.
Streets/Sidewalks/Sewer Committee
Mr. Dorko had nothing to report.
Beautification/Parks/Cemetery Committee
Mr. Starcher reported on Parks in Mr. Royhab’s absence. It was recently learned that the basketball court in James Park is not regulation size. The court is only 41 ft. wide and would need to be increased to at least 50 ft. in order to be a full-sized playing area. Mr. Royhab obtained a quote from 7L Construction in the amount of $6,500 to add 9 ft. to the width of the court. Even with an additional $6500 the project is still under the amount appropriated. During discussion it was agreed that the court should be brought up to standard size. Council would like to know whether any of the existing 4 poles will need to be moved before a final decision is made.
Utilities/Ferries/Waterfront
Mr. Myers had nothing to report.
Annexation/Subdivision/Planning Commission Committee
Mr. Redett had nothing to report.
Safety/Insurance Committee
Mrs. Kukay had nothing to report.
Fiscal Officer
Mrs. Sowers reported that the 36 month CD at the Marblehead Bank matured on April 15 and has been rolled over for another 36 months with an APR of 1.41%; the EPA will conduct a workshop on dredge material May 11 at Lorain Community College; council received a thank you note for the memorial sent in memory of Councilwoman Kukay’s mother, Beverly “Bebe” Peticos.
Police Department
No report.
Street Commissioner
No report.
Zoning Administrator
Mr. Hruska will meet with officials from the Ida Rupp Public Library April 29 to review development plans for the building the library recently purchased at 710 W. Main Street.
OLD BUSINESS
A. Purchase of the Old Mutach Property – Mayor Bird announced that the village closed on the purchase of the old Mutach’s Market property at 505 W. Main Street on April 22, 2016.
NEW BUSINESS
A. Resident Safety Concern/Willy Steinbrick – Mayor Bird received a complaint from Willy Steinbrick regarding the yellow pole in the right-of-way across from the intersection of Main St. and Alexander Pike. The pole, which currently holds a sign directing people to the Lakeside Daisy Preserve was originally used to mount caution lights to warn motorists when large quarry trucks were crossing the road. During discussion council members agreed the pole is very close to the roadway but no one was certain whether the quarry, the village or ODOT owns the pole. Mayor Bird will ask Street Commissioner Lucas to contact both ODOT and Lafarge to determine who is responsible for this pole.
B. Streetlights and Mayflies – Mr. Starcher contacted Ohio Edison for a quote on the cost to turn streetlights off during mayfly season but has not yet received a written proposal.
C. Social Media Policy for Handbook – Noting that the village personnel policy does not address employee use of social media, Mayor Bird referred this issue to the Safety Committee for study and a recommendation to council.
D. Annual Police Memorial Observance will be hosted by Marblehead Police Dept. on May 19 – Mayor Bird reported that the Ottawa County Police Memorial Service will be hosted this year by the Marblehead Police Dept. The event will take place May 19 at Bay Point. Lunch will be provided following the service.
E. Chamber of Commerce Dinner May 19 – The 79th annual Peninsula Chamber of Commerce Banquet will be held May 19 at the Catawba Island Club.
AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $200,006.88 was made by Mr. Starcher and seconded by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Starcher-yes. Motion carried.
ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 7:15 p.m.
April 13, 2016
VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD APRIL 13, 2016
Mayor Bird called the meeting to order at 6:00 p.m. and opened with the Pledge of Allegiance.
ROLL CALL AND ATTENDANCE
Answering roll call were Dean Dorko, Angie Kukay, Duane Myers, Dave Redett, Ron Royhab and John Starcher.
Also present were Fiscal Officer Rhonda Sowers, Solicitor Jim Barney, Zoning Administrator Bob Hruska and Street Commissioner Bryan Lucas.
There were no visitors in attendance.
MINUTES
Minutes of the March 23, 2016 regular meeting and March 29, 2016 special meeting were approved as submitted.
VISITOR COMMENTS
There were no visitor comments.
LEGISLATION
There was no legislation.
COMMITTEE AND DEPARTMENT REPORTS
Solicitor
Mr. Barney had nothing to report.
Finance and Records Committee
Mr. Starcher had nothing to report.
Streets/Sidewalks/Sewer Committee
Mr. Dorko had nothing to report.
Beautification/Parks/Cemetery Committee
Mr. Royhab reported on the April 4 Parks Committee meeting. The committee reviewed quotes for several different techniques to repair and resurface the basketball court. Quotes were submitted by 7L Construction, Kreimes Construction and Bell Painting. After careful consideration of the various proposals, the committee’s recommendation is to accept the quote from 7L Construction in the amount of $9,615.00 for Armor Crack repair and acrylic surfacing and striping of the court. In addition, the committee recommends accepting a quote from Snider Recreation in the amount of $4,024.00 for new basketball backboards, setup for a sand volleyball court, and new swings and hardware for the existing swing frames. Mr. Royhab reported that high school students have agreed to paint the swing frames during their community service day on April 29. Mayor Bird amended the agenda to include action on the committee recommendations under new business.
Utilities/Ferries/Waterfront
Mr. Myers had nothing to report.
Annexation/Subdivision/Planning Commission Committee
Mr. Redett advised that the Planning Commission met April 6 and approved a setback variance and recommended approval of a waterfront development plan for a boat dock on Johnson’s Island. Council will have a first reading of legislation regarding the waterfront development request at the April 27 meeting.
Safety/Insurance Committee
Mrs. Kukay had nothing to report.
Fiscal Officer
Mrs. Sowers reported that inconsistencies were discovered between the legal description and the wording on the petition to vacate an alley in the John H. James Subdivision E. A new petition was submitted and the required six consecutive weeks of legal publication will begin in The Beacon on April 21. Council members initialed receipt of the March financial reports which were distributed prior to the meeting.
Police Department
No report.
Street Commissioner
Mr. Lucas reported the 125th year anniversary banners have been hung. He and his department are now filling potholes on Alexander Pike. Mr. Lucas also announced the Ottawa County Safety Council CEO breakfast will be held Wednesday morning, April 20.
Zoning Administrator
Mr. Hruska had nothing to report.
OLD BUSINESS
A. Alexander Pike Update – Mr. Starcher reported that the village was not awarded money from the state’s Capital Budget for proposed improvements to Alexander Pike. State Rep. Steve Arndt and State Senator Randy Gardner will meet in the near future with Mayor Bird and Mr. Starcher to discuss ideas for alternative funding sources.
NEW BUSINESS
A. Resignation Letter from Chief Fultz effective April 22, 2016 – Mayor Bird announced that she accepted with regret the resignation of Police Chief Greg Fultz effective April 22, 2016. Mayor Bird assured all that there will continue to be adequate police coverage in the village until a new chief is appointed.
B. Council Authorization to Donate $100.00 each to the VFW and American Legion for Memorial Day Expenses – It was moved by Mr. Starcher and seconded by Mr. Dorko to donate $100.00 each to the VFW Post 7572 and the American Legion Post 555 to be used for Memorial Day expenses. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
C. Quote for James Park Basketball Court Improvements – Based on the recommendation of the Parks Committee Mr. Myers moved to accept a quote from 7L Construction in the amount of $9,615.00 for Armor Crack repair and acrylic surfacing and striping of the basketball court in James Park. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
D. Quote for James Park Equipment – Based on the recommendation of the Parks Committee Mr. Starcher moved to accept a quote from Snider Recreation in the amount of $4,024.00 for backboards, volleyball equipment and new swings in James Park. Second by Mr. Redett. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $45,559.20 including March payroll was made by Mr. Dorko and seconded by Mr. Royhab. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes. Motion carried. Mr. Starcher abstained.
EXECUTIVE SESSION TO DISCUSS PURCHASE OF PROPERTY AND TO CONSIDER THE APPOINTMENT OF A PUBLIC EMPLOYEE
It was moved by Mr. Starcher and seconded by Mr. Dorko to go into executive session at 6:30 p.m. to discuss the purchase of property and to consider the appointment of a public employee. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
Mayor Bird reconvened the meeting at 7:28 p.m.
MOTION TO APPOINT CASEY JOY AS INTERIM CHIEF OF POLICE EFFECTIVE APRIL 23, 2016
On the recommendation of Mayor Bird it was moved by Mr. Starcher with second by Mr. Dorko to appoint Casey Joy as interim Chief of Police at the current chief’s rate of pay effective April 23, 2016 and instruct the fiscal officer to advertise to accept applications for the Chief’s position.
ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 7:35 p.m.
March 29, 2016 Special Meeting
VILLAGE OF MARBLEHEAD SPECIAL COUNCIL MEETING
HELD MARCH 29, 2016
Mayor Jacqueline Bird called the special meeting to order at 5:30 p.m. and opened with the Pledge of Allegiance. The meeting was called for the purpose of a taking action on permanent appropriations for 2016.
ROLL CALL AND ATTENDANCE
Answering roll call were Dean Dorko, Angie Kukay, Dave Redett, Ron Royhab and John Starcher.
Also present was Fiscal Officer Rhonda Botti Sowers.
There were no visitors in attendance.
VOTE TO EXCUSE COUNCILMAN MYERS – It was moved by Mr. Starcher and seconded by Mr. Redett to excuse Duane Myers from the March 29, 2016 special meeting. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
LEGISLATION
President Pro Tem John Starcher read the legislation by title only.
A. ORDINANCE NO. 2, 2016 – An Ordinance Setting Appropriations for Current Expenses and Other Expenditures of the Village of Marblehead, State of Ohio, During the Fiscal Year Ending December 31, 2016 and Declaring an Emergency.
Motion to waive three readings on three separate occasions made by Mr. Dorko and seconded by Mr. Royhab. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
Motion to retain the emergency clause made by Mr. Redett and seconded by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
Motion to adopt Ordinance No. 2, 2016 made by Mr. Redett and seconded by Mr. Starcher. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 5:34 p.m.
March 23, 2016
VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD MARCH 23, 2016
Mayor Bird called the meeting to order at 6:05 p.m. and opened with the Pledge of Allegiance.
ROLL CALL AND ATTENDANCE
Answering roll call were Dean Dorko, Duane Myers, Dave Redett, Ron Royhab and John Starcher. Angie Kukay was excused.
Also present were Fiscal Officer Rhonda Sowers, Zoning Administrator Bob Hruska and Street Commissioner Bryan Lucas.
There were no visitors in attendance.
MINUTES
Minutes of the March 9, 2016 regular meeting were approved as submitted.
VISITOR COMMENTS
There were no visitor comments.
REPORTS
Finance and Records Committee
Mr. Starcher had nothing to report.
Streets/Sidewalks/Sewer Committee
Mr. Dorko had nothing to report.
Beautification/Parks/Cemetery Committee
Mr. Royhab reported on the recent meeting he and Mr. Lucas had with Jeff Snider of Snider Recreation regarding possible improvements at James Park. Mr. Snider will prepare estimates for upgrades to the basketball court. Mr. Snider will also provide a quote for volleyball equipment and as well as new swings and hardware to be used with the existing swing frames. High school students have agreed to paint the swing frames. Mr. Royhab set a committee meeting for 5:15 p.m. on Monday, April 4 in the fire station meeting room to discuss park improvements and prepare a recommendation for council’s consideration.
Utilities/Ferries/Waterfront
Mr. Myers had nothing to report.
Annexation/Subdivision/Planning Commission Committee
Mr. Redett had nothing to report.
Safety/Insurance Committee
No report.
Fiscal Officer
Mrs. Sowers reported receipt of the annual notification from the Ohio Dept. of Commerce, Division of Liquor Control that all liquor permits in the village renew on June 1. Council has no objection to the renewal of any village liquor permit.
Mrs. Sowers said a petition to vacate an alley in John H. James Subdivision E has been filed with her. Notice will be published in The Beacon for six consecutive weeks, after which Council will make a decision on the request.
Mrs. Sowers also reported that she has been researching the establishment of the Park Improvement Fund and finally discovered that Council had been transferring 20% of local taxes annually from the General Fund to the James Park Improvements for Youth Fund. The last transfer was made in 2010. Mrs. Sowers said the money in this park fund can be used for the James Park improvements currently being planned.
Police Department
No report.
Street Commissioner
Mr. Lucas had nothing to report.
Zoning Administrator
Mr. Hruska reported Bay Point is in the process of planning a 30 acre condominium development in the area of the existing golf course. Condominiums require conditional approval by the Planning Commission.
Mr. Hruska said he has been monitoring sandwich boards and so far business owners have been keeping the signs out of the right-of-way.
Regarding legislation on the agenda for the Pointe Falls waterfront permit, Mr. Hruska explained that a waterfront development permit was issued to Pointe Falls by the village in 1998. Pointe Falls would now like to reduce its submerged lease area because there are no longer plans to develop it. The Ohio Dept. of Natural Resources needs documentation to confirm that the current proposal by Pointe Falls still complies with Marblehead’s waterfront development plan and the permit previously issued.
LEGISLATION
President Pro Tem John Starcher read the legislation by title only.
A. ORDINANCE NO. 1, 2016 – An Ordinance Authorizing the Mayor to Enter Into a Purchase Contract and Execute all Closing Documents for the Sale of the Mutach Property and Declaring an Emergency.
Motion to waive three readings on three separate occasions made by Mr. Myers and seconded by Mr. Dorko. Vote: Mr. Dorko-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
Motion to retain the emergency clause made by Mr. Dorko and seconded by Mr. Redett. Vote: Mr. Dorko-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
Motion to adopt Ordinance No. 1, 2016 made by Mr. Royhab and seconded by Mr. Starcher. Vote: Mr. Dorko-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
B. RESOLUTION NO. 2, 2016 – In the Matter of the Waterfront Permit for Pointe Falls Condominium.
Motion to waive three readings on three separate occasions made by Mr. Starcher and seconded by Mr. Dorko. Vote: Mr. Dorko-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
Motion to adopt Resolution No. 2, 2016 made by Mr. Myers and seconded by Mr. Redett. Vote: Mr. Dorko-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
OLD BUSINESS
A. Banner/Flag Update – Council selected a design from the four options presented by Mr. Starcher for the 125th Anniversary banners and decided to order 10 navy blue banners and 10 white banners. Mr. Starcher said this is 5 more banners than originally authorized and added that additional hardware will also be needed which will bring the total cost to $1800 plus shipping. It was moved by Mr. Dorko with second by Mr. Myers to authorize an amount not to exceed $2,000 to purchase banners and hardware from Bannerville USA. Vote: Mr. Dorko-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
B. Summerfest/Beer Tent – Mayor Bird said she has learned the Summerfest organizers cannot use the parking lot south of James Park for a beer tent this year and they are concerned Frances Street is too far from the other festival activities. Council is willing to close a section of Prairie Street to accommodate a beer tent if neighboring property owners do not object. Mayor Bird will contact Summerfest organizers to advise them of this option.
C. Authorize Renewal of Annual Transcore Warning Siren Maintenance Contract – Mayor Bird said the modification council previously approved to the warning siren maintenance agreement was not accepted by Transcore. Mr. Starcher moved to renew the maintenance agreement as submitted by Transcore for the two emergency warning sirens in the village at a cost of $780.00 per siren. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
NEW BUSINESS
A. Establishment of a Special Meeting for Appropriations – Mayor Bird set a special meeting for Tuesday, March 29, 2016 at 5:30 p.m. in the fire station meeting room for the purpose of taking action on the 2016 permanent appropriations. Mayor Bird asked Council to consider creating a full-time park director position. She feels the acquisition of additional park properties has created a need and believes there is enough off-season work to justify the position full-time. Discussion followed. Money will be appropriated for this purpose in the event council decides to create a park director position.
AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $43,207.94 was made by Mr. Starcher and seconded by Mr. Dorko. Vote: Mr. Dorko-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
ADJOURNMENT
Motion to adjourn made by Mr. Redett and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 7:27 p.m.
March 9, 2016
VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD MARCH 9, 2016
Mayor Bird called the meeting to order at 6:00 p.m. and opened with the Pledge of Allegiance.
ROLL CALL AND ATTENDANCE
Answering roll call were Dean Dorko, Angie Kukay, Duane Myers, Dave Redett, Ron Royhab and John Starcher.
Also present were Fiscal Officer Rhonda Sowers, Solicitor James Barney, Zoning Administrator Bob Hruska and Street Commissioner Bryan Lucas.
There were no visitors in attendance.
MINUTES
Minutes of the February 24, 2016 regular meeting were approved as submitted.
VISITOR COMMENTS
There were no visitor comments.
LEGISLATION
There was no legislation.
REPORTS
Mayor
Mayor Bird reported that she and Councilwoman Kukay participated in the Developmental Disabilities Basketball fundraiser at Oak Harbor High School on Monday, March 7.
Solicitor
Mr. Barney had nothing to report.
Finance and Records Committee
Mr. Starcher provided information on purchasing 125th anniversary banners for the village. Cost per banner is $50; set up fee is $75 per hour with estimated time of one-half hour to complete; shipping is approximately $40. Bryan Lucas asked if mounting hardware is included stating that some of the existing brackets need to be replaced. Mr. Starcher will check to see if hardware is included. Mr. Starcher asked to add purchase of banners later in the meeting under new business. Mr. Starcher reported that the finance committee will be meeting soon to finalize appropriations which need to be adopted by the end of March. Mr. Starcher also advised that he, Mayor Bird, Mr. Royhab, Mr. Hruska, Mrs. Sowers and Mr. Barney will meet March 10 with representatives of Western Reserve Land Conservancy to discuss the status of completing the acquisition of the Lifeboat Station property.
Streets/Sidewalks/Sewer Committee
Mr. Dorko had nothing to report.
Beautification/Parks/Cemetery Committee
Mr. Royhab provided an update on plans for James Park. He and Mr. Lucas have gotten several different proposals for improvements to the basketball courts and are awaiting cost estimates. They will be meeting next week with Jeff Snider of Snider Recreation. In addition to the basketball court Mr. Royhab and Mr. Lucas feel a volleyball court can be added to the park at very little expense. Mr. Royhab also reported that Mr. Lucas is repairing benches for the park.
Utilities/Ferries/Waterfront
Mr. Myers had nothing to report for the Utilities Committee. As a member of the Parks Committee, however, he did point out that spikes in the barrier around the James Park playground are sticking up and need to be driven in.
Annexation/Subdivision/Planning Commission Committee
Mr. Redett reported that the Planning Commission met March 2 and approved two setback variance applications. The Commission also reviewed informal requests.
Safety/Insurance Committee
Mrs. Kukay had nothing to report.
Fiscal Officer
Mrs. Sowers reported the Drug Task Force has returned the $1,000 donation from the village due to the fact they do not need additional funds this year. She said the Board of Public Affairs met March 8 and completed 2016 appropriations requests. The BPA is also working with RCAP to prepare a capital improvement plan. Council members initialed receipt of the February financial reports which were distributed prior to the meeting.
Police Department
No report.
Street Commissioner
Mr. Lucas had nothing to report.
Zoning Administrator
Mr. Hruska had nothing to report.
OLD BUSINESS
A. Update on 125th Logo Recommendations – Council approved the revisions to the 125th anniversary logo created by Bailey VanKirk.
B. Sign Ordinance Letter/Sandwich Board Enforcement – Mayor Bird provided copies of the letter she sent to business owners regarding enforcement of the ordinance prohibiting signs in the road right-of-way. She has received several complaints from business owners who do not want to remove their sandwich board signs from the right-of-way. Mr. Hruska has met with several owners and will be working with the businesses to make sure signs are in compliance. Mayor Bird pointed out that state and federal regulations also prohibit advertising signs in the road right-of-way.
NEW BUSINESS
A. Council Authorization to Continue Membership in BWC Group Rating Administered by Comp Management – Mr. Starcher moved to continue membership in BWC Group Rating administered by Comp Management and pay the annual fee of $620.00. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
B. Council Authorization to Allow Receipt of Electronic Bank Statements – Mr. Myers moved to authorize receipt of electronic statements from The Marblehead Bank in lieu of paper statements. Second by Mr. Starcher. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
C. St. Joseph’s Summerfest – July 22, 23 & 24 – and discussion on location of Beer Tent – Mayor Bird advised that St. Joseph’s has had to schedule a different ride operator and as a result changed dates for the 2016 Summerfest to July 22, 23 and 24. The property where the beer tent was previously located has been purchased by Ida Rupp Library but work on the library building and parking area has not yet begun. Mayor Bird will contact the Summerfest organizers to see if the library will let St. Joseph’s use the property for a beer tent this year. If not, Council will consider blocking a street to accommodate the tent.
D. Authorize Amount for Purchase of Special Banners – As a result of discussion during committee reports, Mr. Starcher moved to authorize purchase of fifteen 125th anniversary banners for the village at a cost not to exceed $1,000. Second by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $39,824.47 including February payroll was made by Mr. Dorko and seconded by Mr. Redett. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes. Motion carried. Mr. Starcher abstained.
EXECUTIVE SESSION TO DISCUSS PURCHASE OF PROPERTY
It was moved by Mr. Royhab and seconded by Mr. Dorko to go into executive session at 6:46 p.m. to discuss the purchase of property. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
Mayor Bird reconvened the meeting at 6:55 p.m.
ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 6:55 p.m.
February 10, 2016
VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD FEBRUARY 10, 2016
Mayor Bird called the meeting to order at 6:00 p.m. and opened with the Pledge of Allegiance.
ROLL CALL AND ATTENDANCE
Answering roll call were Dean Dorko, Angie Kukay, Duane Myers, Ron Royhab and John Starcher.
Also present were Solicitor Jim Barney, Zoning Administrator Bob Hruska, Street Commissioner Bryan Lucas and Police Chief Greg Fultz.
There were no visitors in attendance.
COUNCIL VOTE TO EXCUSE COUNCILMAN REDETT AND FISCAL OFFICER SOWERS FROM THE 2/10/16 MEETING AND APPOINT BOB HRUSKA TO RECORD MINUTES – It was moved by Mr. Myers and seconded by Mr. Starcher to excuse Dave Redett and Rhonda Sowers from the February 10, 2016 regular meeting and appoint Bob Hruska to record minutes. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
MINUTES
Minutes of the January 27, 2016 regular meeting were approved as submitted.
VISITOR COMMENTS
There were no visitor comments.
COUNCIL ADOPTION OF THE RULES OF COUNCIL FOR 2016 – Mr. Starcher moved to adopt the 2016 Rules of Council which include a slight change in the order of business and authorize the mayor to prepare the agenda rather than the fiscal officer. Second by Mr. Royhab. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
LEGISLATION
There was no legislation.
OLD BUSINESS
A. Update on the Danbury School Project with the Parks Committee in regards to James Park – Mr. Royhab gave a brief update of his committee’s work regarding the request by Danbury students for upgrades at James Park. In addition to obtaining costs for some of the proposed improvements Mr. Royhab is looking into grants and will be meeting in early March with a representative from Snider Recreation for help in developing a plan of action. Mr. Royhab added that the students are eager to assist in whatever way they can.
B. Monday, March 7 at 5:30 PM Ottawa County Board of Developmental Disabilities Basketball Tournament at Oak Harbor High School – Mayor Bird and Councilwoman Kukay will represent the village at the DD Awareness Basketball Tournament which will be held March 7 at Oak Harbor High School.
NEW BUSINESS
A. Annual Donation to the Ottawa County Drug Task Force – It was moved by Mr. Starcher and seconded by Mr. Dorko to donate $1,000.00 to the Ottawa County Drug Task Force. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
B. Annual Renewal of Transcore Federal Siren Maintenance Contract – Mayor Bird advised that the annual contract with Transcore for maintenance of the warning sirens is set to expire. This year Transcore is asking all entities to initial approval of a renewal contract. Solicitor Barney objects to sections of the contract which pertain to the limitation of liability, the indemnification clause and the governing law. Council agreed they are willing to renew the contract but not those three sections. Mr. Dorko moved to renew the maintenance agreement with Transcore for the two emergency warning sirens in the village at a cost of $780.00 per siren with the changes recommended by the solicitor. Second by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myer-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
C. Disposal of Junk Vessels Abandoned on Private Property – Chief Fultz said he was contacted by the new owner of 828 E. Main Street regarding a number of abandoned boats on the property. The Chief said that the law places responsibility for removing these vessels on the village. A lengthy discussion followed. Chief. Fultz will contact the owner to see if he is willing to be responsible for destruction of the boats.
REPORTS
Solicitor
Mr. Barney said he filed suit on behalf of the village against Richard Blasucci for allowing short term rentals in his property at 11126 E. Bayshore Rd. in violation of zoning.
Finance and Records Committee
Mr. Starcher said the Marblehead Merchants would like to be involved in celebrating the village’s 125th anniversary. Plans are also underway for this summer’s Farm Markets.
Streets/Sidewalks/Sewer Committee
Mr. Dorko had nothing to report for his committee but did advise he will be out of town and unable to attend the Feb. 24 council meeting.
VOTE TO EXCUSE COUNCILMEN DORKO AND MYERS FROM THE 2/24/16 MEETING – It was moved by Mr. Myers and seconded by Mrs. Kukay to excuse Dean Dorko and Duane Myers from the February 24, 2016 regular meeting. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
Beautification/Parks/Cemetery Committee
Mr. Royhab had nothing to report.
Utilities/Ferries/Waterfront
Mr. Myers advised that the Board of Public Affairs has set a special meeting for 10 a.m. February 16 to prepare the 2016 budget.
Annexation/Subdivision/Planning Commission Committee
No report.
Safety/Insurance Committee
Mrs. Kukay had nothing to report.
Fiscal Officer
Council members initialed receipt of the January financial reports which were distributed prior to the meeting.
Police Department
Chief Fultz had nothing to report.
Street Commissioner
Mr. Lucas said the dump bed is ready to be installed on the new cab and chassis.
Zoning Administrator
Mr. Hruska had nothing to report.
Board of Public Affairs
No report.
AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $45,769.46 including January payroll was made by Mrs. Kukay and seconded by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Royhab-yes. Motion carried. Mr. Starcher abstained.
ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 6:50 p.m.
January 27, 2016
VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD JANUARY 27, 2016
Mayor Bird called the meeting to order at 6:00 p.m. and opened with the Pledge of Allegiance.
ROLL CALL AND ATTENDANCE
Answering roll call were Duane Myers, Dave Redett, Ron Royhab and John Starcher.
Also present were Fiscal Officer Rhonda Sowers, Zoning Administrator Bob Hruska and Street Commissioner Bryan Lucas.
Visitors in attendance were H. Michael Miller, Caryl Miller and John Blakeman.
COUNCIL VOTE TO EXCUSE COUNCILMAN DORKO AND COUNCILWOMAN KUKAY FROM THE 1/27/16 MEETING – It was moved by Mr. Redett and seconded by Mr. Starcher to excuse Dean Dorko and Angie Kukay from the January 27, 2016 regular meeting. Vote: Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
MINUTES
Minutes of the January 13, 2016 regular meeting and the January 14, 2016 special meeting were approved as submitted.
VISITOR COMMENTS
Michael and Caryl Miller, owners of property adjacent to the area that will become the Lucien Clemons Park were present to learn about John Blakeman’s landscape plan.
LANDSCAPE DESIGN FOR LUCIEN CLEMONS PARK BY JOHN A. BLAKEMAN, MEADOW ENVIRONMENTS, LLC – John Blakeman of Meadow Environments, LLC was present to explain the initial plan he developed for consideration at Lucien Clemons Park. A retired Perkins High School biology teacher, Mr. Blakeman has spent much of his adult life studying native landscapes, primarily prairies and forests. He was instrumental in the restoration of prairie grass plantings at Meadowbrook. Council expressed appreciation for Mr. Blakeman’s proposal and presentation and will keep it under consideration as plans progress for development of the property.
LEGISLATION
There was no legislation.
OLD BUSINESS
A. 2016 Rules of Council & Revisions – Mayor Bird reminded all to review the Rules of Council and advise her of any proposed revisions. The Rules will be on the February 10 agenda for adoption.
B. Report on the December 18 Visit to Danbury Schools to Hear the Senior Class Proposal for James Park – Mr. Royhab reported briefly on the presentation made by members of the Danbury Senior class at the school on December 18. Village officials attending the presentation were Mayor Bird, Fiscal Officer Rhonda Sowers, President Pro Tem John Starcher, Councilman Ron Royhab, Councilman Dean, Dorko, Councilwoman Angie Kukay and Street Commissioner Bryan Lucas. Mr. Royhab commended the class members for preparing such a comprehensive and ambitious plan. Mr. Royhab said the Parks Committee will meet following the regular council meeting to look at what portions of the proposal the village might be able to implement.
NEW BUSINESS
A. Ottawa County Hazard Mitigation Plan – Mrs. Sowers explained that FEMA requires communities to have hazard mitigation plans in order to qualify for funding in the event of a disaster. Ottawa County has obtained a grant to prepare a mitigation plan and will include all of the county’s local governments willing to participate. On January 21 she and village department heads met with county representatives to discuss past hazards and emergency incidents and try to identify vulnerabilities, risks and exposures present in the village. There will be additional meetings, hearings and public comment periods. The completed plan will ultimately be presented to council for adoption.
B. Ottawa County Board of Development Disabilities Basketball Tournament – Mayor Bird announced that the Ottawa County Board of DD is seeking proclamations of support for its March 7 fund raiser, a basketball tournament to be held at Oak Harbor High School beginning at 6:00 p.m. Mayor Bird will prepare a proclamation and plans to attend.
C. EHOVE Intern Availability – Mr. Starcher said Jennifer Wertz, grant coordinator at EHOVE Career Center contacted him to see if there were any opportunities for placing summer interns with the village. While Council is supportive of the program it was the consensus that the village does not have a large enough staff to oversee interns.
REPORTS
Finance and Records Committee
Mr. Starcher said he met recently with the fiscal officer for a regular quarterly meeting. His committee will convene soon to prepare the annual budget so that it is ready to present to Council by the second meeting in February.
Streets/Sidewalks/Sewer Committee
No report.
Beautification/Parks/Cemetery Committee
Mr. Royhab had nothing to report.
Utilities/Ferries/Waterfront
Mr. Myers had nothing to report.
Annexation/Subdivision/Planning Commission Committee
Mr. Redett had nothing to report.
Safety/Insurance Committee
No report.
Fiscal Officer
Mrs. Sowers said the Ohio Municipal League will hold trainings in several locations for newly elected council members. Funds are appropriated for this expense if any council member is interested in attending.
Police Department
No report.
Street Commissioner
Mr. Lucas had nothing to report.
Zoning Administrator
Mr. Hruska had nothing to report.
Board of Public Affairs
No report.
AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $15,524.63 was made by Mr. Redett and seconded by Mr. Royhab. Vote: Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes. Motion carried. Mr. Starcher abstained.
ADJOURNMENT
Motion to adjourn made by Mr. Redett and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 7:38 p.m.
January 14, 2016 Special Meeting
VILLAGE OF MARBLEHEAD SPECIAL COUNCIL MEETING
HELD JANUARY 14, 2015
Mayor Jacqueline Bird called the special meeting to order at 5:15 p.m. and opened with the Pledge of Allegiance. The meeting was called for the purpose of a taking action on Resolution No. 1, 2016.
ROLL CALL AND ATTENDANCE
Answering roll call were Dean Dorko, Angie Kukay, Dave Redett, Ron Royhab and John Starcher.
Also present was Fiscal Officer Rhonda Botti Sowers.
There were no visitors in attendance.
COUNCIL VOTE TO EXCUSE COUNCILMAN MYERS – It was moved by Mr. Dorko and seconded by Mrs. Kukay to excuse Duane Myers from the January 14, 2016 special meeting. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
LEGISLATION
President Pro Tem John Starcher read the legislation by title only.
A. RESOLUTION NO. 1, 2016 – A Resolution Authorizing the Mayor of the Village of Marblehead to Execute all Documents Necessary for Land Acquisition for, and to Apply and Accept Funding for, the Lifeboat Station Park and Declaring an Emergency.
Motion to waive three readings on three separate occasions made by Mr. Royhab and seconded by Mr. Starcher. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
Motion to retain the emergency clause made by Mrs. Kukay and seconded by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
Motion to adopt Resolution No. 1, 2016 made by Mr. Redett and seconded by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 5:16 p.m.
January 13, 2016
VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD JANUARY 13, 2016
Mayor Bird called the meeting to order at 6:08 p.m. and opened with the Pledge of Allegiance.
SWEARING IN NEWLY ELECTED OFFICIALS
Solicitor Jim Barney administered the oath of office to Mayor Jacqueline Bird and Councilwoman Angie Kukay.
Councilman Duane Myers was sworn in earlier in the month by Councilman Dave Redett.
ROLL CALL AND ATTENDANCE
Answering roll call were Dean Dorko, Angie Kukay, Dave Redett and John Starcher.
Also present were Fiscal Officer Rhonda Sowers, Solicitor Jim Barney, Zoning Administrator Bob Hruska, Street Commissioner Bryan Lucas and Police Chief Greg Fultz.
There were no visitors.
COUNCIL VOTE TO EXCUSE COUNCILMAN ROYHAB – It was moved by Mr. Dorko and seconded by Mr. Redett to excuse Ron Royhab from the January 13, 2016 regular meeting. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Redett-yes; Mr. Starcher-yes. Motion carried.
COUNCIL VOTE TO EXCUSE COUNCILWOMAN KUKAY FROM THE 3/23/16 MEETING – It was moved by Mr. Redett and seconded by Mr. Starcher to excuse Angie Kukay from the March 23, 2016 regular meeting. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Redett-yes; Mr. Starcher-yes. Motion carried.
ELECTION OF PRESIDENT PRO TEM FOR 2016
Mrs. Kukay nominated John Starcher for President Pro Tem of Council for 2016. Second by Mr. Redett. There were no other nominations. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Redett-yes; Mr. Starcher-yes. Motion carried.
REVIEW RULES OF COUNCIL
Mayor Bird distributed the current Rules of Council for review. She has received two suggestions for amendments. The first is to change Rule 3 to state the Mayor shall prepare the agenda. The second is to change the order of business in Rule 5 and hear Committee Reports before Old and New Business. Council rules for 2016 will be adopted at the February 10 regular meeting.
MINUTES
Minutes of the December 9, 2015 regular meeting were approved as submitted.
VISITOR COMMENTS
There were no visitor comments.
STATE OF THE VILLAGE ADDRESS
Mayor Bird presented the annual State of the Village address (copy attached)
REPORT ON VILLAGE FINANCES
Fiscal Officer Rhonda Sowers presented an annual report of the status of village funds which included the following recap for 2015: (attached)
Major expenditures in 2015 were two new trucks for the street department; paving of Prairie Street; some interior upgrades at the Town Hall and Fire Station meeting room; and a payment of $105,000 which was the village’s share of the bike path. One saving came in the form of grants which will considerably lower the village’s match amount for acquisition of the Lifeboat Station property. Another was from reduced gas prices which resulted in a saving of more than $11,000 from the amount spent in 2014. A major expenditure in the water department was a $28,000 data sonde used to measure microcystin levels created by toxic algae blooms but that entire amount was reimbursed by an EPA grant
LEGISLATION
President Pro Tem John Starcher read the following legislation by title only:
A. ORDINANCE NO. 12, 2015 – An Ordinance Limiting Food Trucks and Creating a Food Truck Event License in the Village of Marblehead. This was the third reading.
Motion to adopt Ordinance No. 12, 2015 made by Mr. Starcher and seconded by Mr. Redett. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Redett-yes; Mr. Starcher-yes. Motion carried.
B. RESOLUTION NO. 1, 2016 – A Resolution Authorizing the Mayor of the Village of Marblehead to Execute all Documents Necessary for Land Acquisition for, and to Apply and Accept Funding for, the Lifeboat Station Park and Declaring an Emergency. Due to the fact there were not enough Council members present to adopt the legislation by emergency measure; a special meeting was set for 5:15 p.m. on Thursday, January 14, 2016 to take action on the resolution.
OLD BUSINESS
A. Status Update on Park Grants – Mrs. Sowers said she is still awaiting the paperwork needed to accept the grants which have been awarded for acquisition of the Lifeboat Station property. Once those have been received and accepted a closing date can be scheduled. Resolution No. 1, 2016 will authorize the mayor to apply for grant funding to purchase an additional lot in the Lifeboat Station subdivision for park purposes.
B. Landscape Design for Lucien Clemons Park/John A. Blakeman, Meadow Environments, LLC to attend 1/27/16 Meeting – Mr. Starcher has invited John Blakeman of Meadow Environments, LLC to attend the January 27 regular council meeting. Mr. Blakeman will discuss the landscape proposal he has developed for the Lifeboat Station property.
C. Bike Path Inspection Report – Councilman Royhab submitted a written report of ODOT’s January 4 final inspection of the bike path. Several deficiencies were noted and must be corrected by May 31, 2016. Included on the list were needed improvements to the lane pavement markings, improvement of surface texture on the shoulder in several areas and seeding. One item not listed by ODOT but in need of correction is the direction of the catch basin grates which were installed vertically rather than horizontally. In the vertical position a bicycle tire could fall into an open slot.
D. Status of Replacing Doors at Fire Station/Approved in January 2015 – Mayor Bird asked about the status of work approved in January of 2015 to replace three doors at the fire station. Mr. Starcher said Mr. Glovinsky is actually ready to begin the work but did not want to start last week when the temperatures were very low. Mrs. Sowers said the purchase order for this job was closed at the end of the year because the work had not been done. Mr. Starcher moved to re-open a purchase order to Glovinsky Construction in the amount of $5,580.87 to replace three doors at the fire station. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Redett-yes; Mr. Starcher-yes. Motion carried.
NEW BUSINESS
A. 2016 Committee Assignments – Mayor Bird made the following committee assignments for 2016: Annexation/Subdivision/Planning Commission David Redett (Chair), Angie Kukay, Ron Royhab; Beautification/Parks/Cemetery Ron Royhab (Chair), Duane Myers, Dean Dorko; Streets/Sidewalks/Sewer Dean Dorko (Chair), Ron Royhab, John Starcher; Finance & Records John Starcher (Chair), David Redett, Angie Kukay; Safety & Insurance Angie Kukay (Chair), Duane Myers, David Redett; Utilities /Ferries/ Waterfront Duane Myers (Chair), Dean Dorko, John Starcher.
B. Beacon Assignments for 2016 – The Mayor distributed a list of personnel assigned to submit articles for “The Village Square” a monthly column which appears in the Beacon.
C. Special Council Meeting Thursday, 1/14/16 at 5:15 p.m. for CELCP Grant Legislation – Mayor Bird set a special meeting to be held at 5:15 p.m. on Thursday, January 14, 2016 in the fire station meeting room for the purpose of taking action on Resolution No. 1, 2016.
A. Annual Contract with Prosecutor’s Office at a cost of $1,150.00 – Mr. Dorko moved to renew the agreement with the Ottawa County Prosecutor’s Office for prosecution of any charges filed under Village ordinances in 2016 at a cost of $1,150 for the year. Second by Mr. Starcher. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Redett-yes; Mr. Starcher-yes. Motion carried.
B. Quote for Town Hall Window Repair – Council received a quote in the amount of $3,003.06 from Bell Painting to replace water damaged paneling around the twelve second floor Town Hall windows with drywall and then paint the windows and baseboard heat registers. Mrs. Kukay moved to accept the quote from Bell Painting in the amount of $3,003.06. Second by Mr. Redett. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Redett-yes; Mr. Starcher-yes. Motion carried.
REPORTS
Solicitor
Mr. Barney had nothing to report.
Finance and Records Committee
Mr. Starcher noted that 2016 marks the 125th anniversary of the village’s incorporation and asked council members to consider ways of commemorating this milestone.
Streets/Sidewalks/Sewer Committee
Mr. Dorko asked about the status of road salt this winter. Mr. Lucas said the salt shed is approximately one-half full and there is an additional 25 tons being held at the county garage from last winter. If that is all used there is sufficient salt available this year at a much lower rate.
Beautification/Parks/Cemetery Committee
No report.
Utilities/Ferries/Waterfront
No report.
Annexation/Subdivision/Planning Commission Committee
Mr. Redett stated the Planning Commission met January 6 and had had three informal hearings; two seeking information for setback variances and the third requesting general zoning information.
Safety/Insurance Committee
Mrs. Kukay had nothing to report.
Fiscal Officer
Mrs. Sowers read thank you notes from the Ottawa County Veterans Service Office for the donation to the Wreaths Across America program; and from the Ottawa County Holiday Bureau
for assistance provided by the village police and street departments. Mrs. Sowers pointed out the cover of the most recent Cities and Villages Magazine, published by the Ohio Municipal League, features a picture of the Marblehead Lighthouse. Council members initialed receipt of the December financial reports which were distributed by Mrs. Sowers prior to the meeting.
Police Department
Chief Fultz had nothing to report.
Street Commissioner
Mr. Lucas had nothing to report.
Zoning Administrator
Mr. Hruska had nothing to report.
Board of Public Affairs
No report.
AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $57,444.13 including December payroll was made by Mr. Starcher and seconded by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Redett-yes; Mr. Starcher-yes. Motion carried.
EXECUTIVE SESSION TO DISCUSS PURCHASE OF PROPERTY
It was moved by Mr. Starcher and seconded by Mrs. Kukay to go into executive session at 7:19 p.m. to discuss the purchase of property. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Redett-yes; Mr. Starcher-yes. Motion carried.
Mayor Bird reconvened the meeting at 7:25 p.m.
ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 7:25 p.m.
December 9, 2015
VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD DECEMBER 9, 2015
Mayor Bird called the meeting to order at 6:00 p.m. and opened with the Pledge of Allegiance.
ROLL CALL AND ATTENDANCE
Answering roll call were Angie Kukay, Duane Myers, Dave Redett, Ron Royhab and John Starcher.
Also present were Fiscal Officer Rhonda Sowers, Solicitor Jim Barney, Zoning Administrator Bob Hruska and Street Commissioner Bryan Lucas.
Visitors at the meeting were Eden Flynn, Dylan Harris, Geraldo Salinas and Tim Heffernan.
COUNCIL VOTE TO EXCUSE COUNCILMAN DORKO FROM MEETING – It was moved by Mr. Royhab and seconded by Mrs. Kukay to excuse Dean Dorko from the December 9, 2015 regular meeting. Vote: Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Starcher-yes. Motion carried.
MINUTES
Minutes of the November 11, 2015 regular meeting were approved as submitted.
VISITOR COMMENTS
Tim Heffernan, English instructor at Danbury High School, was present with several members of the senior class to make a presentation regarding changes/improvements the students would like to see implemented at James Park. Mr. Flynn, Mr. Harris and Mr. Salinas read a list of student responses to the question “What is your opinion of James Park?” The list included observations about the condition of basketball court and hoops, athletic benches and the restroom as well as the lack of parking and other recreational facilities at the park. Mr. Heffernan said the seniors have been doing research on parks in other communities and would like to invite village officials to the school for a more detailed presentation of their findings and suggestions.
Council members agreed that most can be available for a presentation at the school on Friday morning, December 18 at 9:15 a.m.
LEGISLATION
President Pro Tem John Starcher read the following legislation by title only:
A. ORDINANCE NO. 12, 2015 – An Ordinance Limiting Food Trucks and Creating a Food Truck Event License in the Village of Marblehead. Second reading; third reading will be at the January 13 regular meeting.
B. ORDINANCE NO. 13, 2015 – An Ordinance Setting Temporary Appropriations for Current Expenses and Other Expenditures of the Village of Marblehead, State of Ohio, During the Fiscal year Beginning January 1, 2016 and Declaring an Emergency.
Motion to waive three readings on three separate occasions made by Mr. Myers and seconded by Mr. Starcher. Vote: Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
Motion to retain the emergency clause made by Mr. Starcher and seconded by Mrs. Kukay. Vote: Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
Motion to adopt Ordinance No. 13, 2015 made by Mr. Myers and seconded by Mr. Starcher. Vote: Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
OLD BUSINESS
A. Status Update on Park Grants – Mrs. Sowers said she is still awaiting the paperwork needed to accept the grants which have been awarded for acquisition of the Lifeboat Station property. The legislation approved earlier in the meeting was needed to facilitate acceptance of the Clean Ohio grant. Mr. Barney explained that he is working on the language for the conservation easement which is also required for the Clean Ohio grant.
B. Bicycle Racks – Mr. Royhab reported that the bike path has been completed with the exception of bicycle racks in two locations and 18 bicycle-friendly grates to be installed on storm drains along the route. One bike rack has been installed at Lakepoint Park. A second rack of the same type was to be installed in the village parking lot adjacent to Holy Assumption Church but Mr. Royhab and Mr. Lucas do not feel this is a good location and recommend that the village purchase and install the second rack. Mr. Royhab submitted quotes for a 9 bicycle rack at a cost of $338.85 or an 11 bicycle rack at a cost of $428.85. The racks can be either surface or in-ground mounted. Because of the very reasonable price Council agreed to order two 11 bicycle racks with one to be located along the bike path and the other to be installed at James Park.
C. Reminder that December 23 Meeting is Cancelled – Mayor Bird reminded all that the regular meeting scheduled for December 23 has been cancelled to avoid conflict with Christmas.
NEW BUSINESS
A. Zoning Ordinance – Temporary Portable Billboard Signs (Business Marquees) Sections 154.211-154.213 – Discussion continued on the subject of portable sandwich board signs located in the road right-of-way. After discussion Council agreed that a well-worded letter should be sent to let business owners know these signs violate state regulations and village ordinances and need to be removed from the right-of-way. Mayor Bird will draft a letter to be sent to businesses regarding this matter.
B. Landscape Design for Lucien Clemons Park by John Blakeman of Meadow Environments, LLC – Mr. Starcher distributed a proposed landscape plan prepared by John Blakeman of Meadow Environments, LLC for the Lifeboat Station property which would be developed as Lucien Clemons Park. Council agreed to have invite Mr. Blakeman to attend the January 27 council meeting to discuss the landscape plan.
C. Safe Routes to School Program – Correspondence was received from Allison Holzaepfel of Danbury Schools asking if Council is still interested in partnering with the school, township and Lakeside Assn. to re-submit an application for an ODOT Safe Routes to School grant. The proposed project would construct a mixed walkway on the north side of SR 163 from Stone Street to the school at an estimated cost of $377,822.84. Council agreed to continue to support this project as a stakeholder.
REPORTS
Solicitor
Mr. Barney had nothing to report.
Finance and Records Committee
Mr. Starcher had nothing to report.
Streets/Sidewalks/Sewer Committee
No report.
Beautification/Parks/Cemetery Committee
Mr. Royhab had nothing to report.
Utilities/Ferries/Waterfront
Mr. Myers received a letter from the County Commissioners who declined the request to act as LPA on a grant for a new ferry boat for Kelleys Island Ferry Boat Line. Mr. Myers said he spoke with Port Clinton mayor-elect Hugh Wheeler who is willing to take the request before his city council. Mr. Myers will send a written request to Port Clinton asking for the city’s support for the new ferry boat.
Mr. Myers reported that the BPA has amended the Johnson’s Island water study to include an alternate estimate based on construction of a new water tower to be located on Bayshore Road in lieu of an Alexander Pike waterline extension.
Motion to Excuse Councilman Myers from the Jan. 13, 2016 and Feb. 24, 2016 meetings
It was moved by Mrs. Kukay and seconded by Mr. Redett to excuse Duane Myers from the January 13, 2016 and February 24, 2016 regular meetings. Vote: Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
Annexation/Subdivision/Planning Commission Committee
Mr. Redett had nothing to report.
Safety/Insurance Committee
Mrs. Kukay had nothing to report.
Fiscal Officer
Mrs. Sowers advised that the local Wreaths Across America ceremony will be held at Sackett Cemetery at 11:00 a.m. December 12. The fire station meeting room will be used from 6:00 to 10:00 pm on Tuesdays and Thursdays beginning January 5th and continuing through May for EMT Basic Training conducted by Vanguard Sentinel Career Center and hosted by the Danbury Township Fire Dept. Ottawa County’s Human Resources Dept. will host a Supervisor Training on January 6 at the Ottawa County Resource Centre and has extended an invitation to villages and townships to participate. The Ohio EPA is currently advertising and accepting comments on the village’s application for renewal of a permit to discharge from the water treatment plant into Lake Erie. The EPA also conducted a recent compliance evaluation of the water plant and determined there were no violations or adverse findings. Brian Chaney of OpenGov has advised that his company is opening an office in Ohio to better meet the needs of the growing number of clients in the state. Mrs. Sowers asked that Council consider adding the OpenGov revenue transparency module next year. Council members initialed receipt of the November financial reports which were distributed by Mrs. Sowers prior to the meeting.
Police Department
No report.
Street Commissioner
Mr. Lucas had nothing to report.
Zoning Administrator
Mr. Hruska had nothing to report.
Board of Public Affairs
No report.
AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $46,967.70 including November payroll was made by Mrs. Kukay and seconded by Mr. Redett. Vote: Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes. Motion carried. Mr. Starcher abstained from discussion and vote.
EXECUTIVE SESSION TO DISCUSS PURCHASE OF PROPERTY
It was moved by Mr. Myers and seconded by Mr. Starcher to go into executive session at 7:05 p.m. to discuss the purchase of property. Vote: Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
Mayor Bird reconvened the meeting at 7:15 p.m.
ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 7:15 p.m.
November 11, 2015
VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD NOVEMBER 11, 2015
Mayor Bird called the meeting to order at 6:05 p.m. and opened with the Pledge of Allegiance.
ROLL CALL AND ATTENDANCE
Answering roll call were Angie Kukay, Duane Myers, Dave Redett and Ron Royhab.
Also present were Fiscal Officer Rhonda Sowers, Solicitor Jim Barney and Zoning Administrator Bob Hruska.
Visitor at the meeting was Joe Stys who arrived at 6:31 p.m.
VOTE TO EXCUSE COUNCILMEN STARCHER AND DORKO FROM MEETING – Mr. Myers moved to excuse John Starcher and Dean Dorko from the November 11, 2015 regular meeting. Second by Mrs. Kukay. Vote: Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes. Motion carried.
MINUTES
Minutes of the October 28, 2015 regular meeting were approved as submitted.
VISITOR COMMENTS
Joe Stys, 906 E. Main Street, complained that his mailbox was damaged during construction of the bike path. Mayor Bird asked Councilman Royhab to check into the complaint and follow up with Mr. Stys.
LEGISLATION
Councilwoman Kukay read the following legislation by title only:
A. ORDINANCE NO. 12, 2015 – An Ordinance Limiting Food Trucks and Creating a Food Truck Event License in the Village of Marblehead. First reading; second reading will be at the December 9 regular meeting.
OLD BUSINESS
A. Update of GIS Mapping Services Provided by RCAP – Council received copies of the RCAP contract for GIS mapping services. Cost of the service is $3,500.00 to put data into the required format. Annual maintenance fee will be $850.00 based on the current data. At its meeting on November 10, the Board of Public Affairs voted to participate with Council on the GIS contract.
Mrs. Kukay moved to enter into contract with RCAP for GIS mapping services pending approval of the contract by Solicitor Barney. Second by Mr. Myers. Vote: Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes. Motion carried.
B. Status Update on Park Grants – Mrs. Sowers reported that the Village has received notification of four different grant awards to be used for acquisition of the Lifeboat Station property. The grants are from Clean Ohio, CELCP, Land and Water Conservation and Clean Ohio. The CELCP grant and Land and Water Grant cannot both be used for this project but even without the $150,000.00 Land and Water Grant there is sufficient funding to purchase the property. Paperwork to accept the grants has not yet been received.
C. Reminder that November 25 and December 23 Meetings are Cancelled – Mayor Bird reminded all that the regular meetings scheduled for November 25 and December 23 have been cancelled to avoid conflict with the Thanksgiving and Christmas holidays.
NEW BUSINESS
A. Sign Ordinance – Business Marquees, ORC, Bike Path – Mr. Hruska presented information at council’s request on the issue of sandwich boards located in the road right-of way along Main Street. Mr. Hruska said sandwich boards are permitted, however, they may only be located on the business property, not in the right-of-way which includes both the sidewalk and gutter area. Mr. Hruska added that he has not granted permits for any of the existing sandwich board signs. Lengthy discussion followed on the issue of sandwich board signs and was continued to the December meeting.
B. Replacement of Town Hall Fire Escape Door – Mrs. Sowers submitted a quote from Koch Aluminum in the amount of $1,750.00 to replace the door at the top of the fire escape in the town hall. Because the existing door is an original part of the building and is not a standard size, a new door will need to be custom fitted to the opening. Council agreed that the door is in poor shape and should be replaced before winter.
Mr. Myers moved to accept the quote from Koch Aluminum in the amount of $1,750.00. Second by Mr. Royhab. Vote: Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes. Motion carried.
C. Christmas Tree Lighting at James Park – Friday, November 27 – The annual Christmas Tree lighting in James Park, hosted by the Marblehead Police Auxiliary will be held at 7 p.m. on Friday, November 27.
REPORTS
Solicitor
Mr. Barney had nothing to report.
Finance and Records Committee
No report.
Streets/Sidewalks/Sewer Committee
No report.
Beautification/Parks/Cemetery Committee
Mr. Royhab reported on the progress of the bike path which is nearly completed. He said there is still a concern about two locations where encroachments will force cyclists from the bike path into the lane of traffic. Mr. Royhab said ODOT now recommends adding two feet of pavement to the road edge in each of these locations so cyclists will not have to veer into traffic but added that this work is outside the scope of the contract and would have to be paid by the village. Estimate for the additional paving is $10,000.00. Mrs. Sowers said there is unencumbered money appropriated which can be used for this expense.
Authorize Additional Expenditure for Bike Path
Mrs. Kukay moved to authorize up to $10,000.00 for widening the bike path at 829 and 921 E. Main Street. Second by Mr. Redett. Vote: Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes. Motion carried.
Utilities/Ferries/Waterfront
Mr. Myers had nothing to report.
Annexation/Subdivision/Planning Commission Committee
Mr. Redett had nothing to report.
Safety/Insurance Committee
Mrs. Kukay had nothing to report.
Fiscal Officer
Mrs. Sowers said she will meet with the finance committee at 5:45 p.m. on November 19 to begin work on the 2016 budget. Council members initialed receipt of the October financial reports which were distributed by Mrs. Sowers prior to the meeting.
Police Department
No report.
Street Commissioner
No report.
Zoning Administrator
Mr. Hruska had nothing to report.
Board of Public Affairs
No report.
AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $81,643.16 including October payroll was made by Mr. Redett and seconded by Mrs. Kukay. Vote: Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes. Motion carried.
ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Royhab. Meeting adjourned by unanimous vote at 7:05 p.m.
October 28, 2015
VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD OCTOBER 28, 2015
Mayor Bird called the meeting to order at 6:03 p.m. and opened with the Pledge of Allegiance.
ROLL CALL AND ATTENDANCE
Answering roll call were Dean Dorko, Duane Myers, Dave Redett, Ron Royhab and John Starcher.
Also present were Fiscal Officer Rhonda Sowers and Zoning Administrator Bob Hruska.
Visitors in attendance were Gary Mortus and Bill Rofkar, Catawba Island Township Trustees and Gerry Veverka.
MINUTES
Minutes of the October 14, 2015 regular meeting were approved as submitted.
WEB DEMONSTRATION OF OPEN GOV TRANSPARENCY SOFTWARE
Brian Chaney of OpenGov presented a web-based demonstration of the revenue software that works in conjunction with the OhioCheckbook program his company developed for the Ohio Treasurer of State. When used together the programs give a comprehensive picture of receipts and expenditures. In addition to providing financial transparency to the public, the many reports that can be generated are a useful tool for elected officials to track trends and prepare budgets. Responding to questions following the demonstration, Mr. Chaney said the cost for the additional program is scaled to the budget of the entity. Marblehead’s cost would be $4,000.00 per year. In response to another question, Mr. Chaney said that due to the cost the State Treasurer does not plan to make the revenue module available to local governments free of charge like it has the checkbook program. He added that his company’s partnership with Treasurer Mandel’s office has resulted in a discount to Ohio governments who choose to add the revenue platform. Discussion followed on the cost vs benefit of the additional program. Mrs. Sowers agreed to forward additional information on OpenGov for council members to review.
VISITOR COMMENTS
Gerry Veverka was present to speak to council on several matters. First he extended thanks for the village’s work to acquire the Lifeboat Station property and he offered several suggestions for consideration in developing the site as a park. His second topic was to ask that employees, the police in particular, help promote safety in the village. He pointed out instances of hazards that endanger motorists, cyclists and pedestrians and also brought up the issue of dogs running off-leash. He asked that council make sure employees are trained to recognize hazards and enforce village ordinances for the health and safety of all.
LEGISLATION
There was no legislation.
OLD BUSINESS
A. Request for Village Support as KIFB Line Pursues Project via another Entity – Mr. Myers said the Kelley’s Island Ferry Boat Line plans to ask the Ottawa County Commissioners to serve as LPA on a federal highway grant for the construction of a new ferry and has asked the village to provide a letter of support to the Commissioners. Council authorized sending a letter in support of the KIFBL project.
B. Council Discussion/Review of Eighth Revised Draft of Food Truck Ordinance – Following review of the eighth draft of the food truck ordinance, council determined no more revisions are needed. The ordinance will have a first reading at the November 11 regular meeting.
C. Update of GIS Mapping Services Provided by RCAP – Mrs. Sowers reported that RCAP has received the village’s GIS data from CT Consultants and has reviewed it for compatibility with the RCAP format. The estimate is that the cost to set up the GIS system will be $3500.00. Annual maintenance fee will be $850.00 based on the current data. Additional items can be incorporated in the future. Council asked that RCAP prepare a contract for consideration at the November 11 meeting.
NEW BUSINESS
A. Determine Final 2015 Pay Date – To avoid conflict with New Year’s Day, council agreed to make Dec. 31, 2015 the final pay date for the year.
B. Health Insurance Renewal – Council received the health insurance renewal quote from the Ohio Public Entity Consortium Health Cooperative. The renewal is an increase of 12.5% and an additional 12.5% to make up a deficit in the group created by higher than expected claims. This is the first renewal for the village’s three year contract in the health cooperative. Mr. Myers moved to approve the 2016 healthcare renewal with OPEC-HC. Second by Mr. Starcher. Vote: Mr. Dorko-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
C. Decision on whether to hold November 25 and December 23 Regular Meetings – Because of their proximity to Thanksgiving and Christmas, Mr. Dorko moved to cancel the regular council meetings scheduled for November 25, 2015 and December 23, 2015. Second by Mr. Royhab. Vote: Mr. Dorko-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
D. Request from the Ottawa County Veterans Service Office for a Donation to Wreaths Across America – Council received a request from the Ottawa County Service Office for a donation to the Wreaths Across American program. Mayor Bird noted that last year Christmas wreaths were placed on the graves of all veterans in cemeteries within the village. Mr. Dorko moved to donate $150.00 to Wreaths Across America. Second by Mr. Myers. Vote: Mr. Dorko-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
REPORTS
Solicitor
No report.
Finance and Records Committee
Mr. Starcher said the finance committee will be scheduling a meeting soon to begin work on the 2016 budget.
Streets/Sidewalks/Sewer Committee
Mr. Dorko had nothing to report.
Beautification/Parks/Cemetery Committee
Mr. Royhab said construction of the bike path is on target and should be completed by November 15
Utilities/Ferries/Waterfront
Mr. Myers had nothing to report.
Annexation/Subdivision/Planning Commission Committee
Mr. Redett had nothing to report.
Safety/Insurance Committee
No report.
Fiscal Officer
Mrs. Sowers reported the village received a refund of $5,528.58 from ODOT which was an overpayment of the Lakepoint Park culvert project; $353.17 from the Ottawa County Engineer as the village’s share of the Morton Salt settlement; and $30,000.00 which is the annual parking fee payment from the Kelley’s Island Ferry Boat Line.
Police Department
No report.
Street Commissioner
No report.
Zoning Administrator
Mr. Hruska had nothing to report.
Board of Public Affairs
No report.
AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $4,326.60 was made by Mr. Starcher and seconded by Mr. Dorko. Vote: Mr. Dorko-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
ADJOURNMENT
Motion to adjourn made by Mr. Dorko and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 7:19 p.m.
October 14, 2015
VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD OCTOBER 14, 2015
President Pro Tem John Starcher called the meeting to order at 6:02 p.m. and opened with the Pledge of Allegiance.
ROLL CALL AND ATTENDANCE
Answering roll call were Dean Dorko, Angie Kukay, Duane Myers, Dave Redett, Ron Royhab and John Starcher.
Mayor Bird was excused.
Also present were Fiscal Officer Rhonda Sowers, Solicitor Jim Barney, Zoning Administrator Bob Hruska and Engineer Kent Bryan.
There were no visitors in attendance.
MINUTES
Minutes of the September 23, 2015 regular meeting were approved as submitted.
VISITOR COMMENTS
There were no visitor comments.
LEGISLATION
There was no legislation.
OLD BUSINESS
A. Tree Removal Quotes – Council received quotes from Dan’s Tree Service, Leimeister Tree Service and Bailey’s Tree & Landscape to remove three dead ash trees from the east side of James Park. Dan’s Tree Service quoted prices of $1,000.00 to drop the trees, $3,200.00 to drop, cut up and remove the wood and $3,575.00 to drop, cut up, remove the wood and grind the stumps. Leimeister Tree Service quoted prices of $900.00 to drop the trees, $2,100.00 to drop, cut up and remove the wood and $2,460.00 to drop, cut up, remove the wood and grind the stumps. Bailey’s Tree and Landscape quoted prices of $815.00 to drop the trees, $1,950.00 to drop, cut up and remove the wood and $2,200.00 to drop, cut up, remove the wood and grind the stumps.
Mr. Dorko moved to accept the quote from Bailey’s Tree and Landscape in the amount of $2,200.00 to remove three ash trees from James Park. Second by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
B. Status Update on Clean Ohio Grant – Mr. Starcher advised that the village has received notice of CELCP grant funding to use toward the purchase of the Lifeboat Station property. It is possible this award will now allow council to accept the Clean Ohio Grant for acquisition of the property. Grant criteria for all funding sources are being reviewed to determine what action can be taken.
C. Committee Update Regarding Kelleys Island Ferry Boat Line – Mr. Myers said the Utilities/Ferry/Waterfront Committee and fiscal officer met again to discuss the Kelleys Island Ferry Boat Line request for the village to serve as LPA on a federal highway grant for the construction of a new ferry. The committee determined the village does not have the personnel or expertise to administer a project of this magnitude. Based on these findings Mr. Myers said the committee recommends that council not act as LPA for this project.
Mr. Myers moved to decline the request for the Village of Marblehead to act as LPA for the Kelleys Island Ferry Boat Line’s federal highway grant for construction of a new ferry due to the fact the village lacks both personnel and expertise to administer this type of project. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
Mr. Myers said he has spoken with officials from Ottawa County and the city of Port Clinton about the project since both have experience in this area and might be willing to administer the grant.
D. Council Discussion/Review of Seventh Revised Draft of Food Truck Ordinance – Council discussion continued on proposed regulation of food trucks. Mr. Royhab suggested the draft be amended to clarify whether food trucks are transient vendors. He also pointed out that the draft allows events on village property to be held for up to six consecutive days but events on private property are limited to no more than three consecutive days. After discussion council agreed to restrict all events to not more than four consecutive days. Discussion also focused on when event permits are required. Mr. Barney will prepare an eighth revision to the draft for consideration at the next regular meeting.
E. Lighthouse Festival/Lucien M. Clemons Park – Mr. Starcher reported on the open house held Oct. 10 and 11 on the Lifeboat Station property site of the future Lucien M. Clemons Park. Among those who stopped by the property were neighboring owners who were eager to learn of plans for the park. Mr. Starcher also shared that John Blakeman of Meadow Environments, LLC, Huron, has offered his services at no cost to assist the village in developing a master plan for plantings at the Park. Council is in favor of accepting Mr. Blakeman’s offer after the property is acquired.
NEW BUSINESS
A. Develop Event Plan for James Park/Beer Tent – Council discussed the possibility of blocking a portion of Frances Street to accommodate sponsors of events in James Park who would like to have a beer tent. This location would not violate deed restrictions which prohibit alcohol in the park. Council feels there is room to locate a tent without obstructing access to homes on the street. Portable generators could provide power since there is no source of electricity at that side of the park.
REPORTS
Fiscal Officer
Correspondence was received from the Ohio Secretary of State providing information about the 2015 State Issues Report for this year’s general election.
Mrs. Sowers attended the annual fiscal officer’s training conducted by the State Auditor’s office on October 8 in Perrysburg.
Mrs. Sowers demonstrated the Village’s OhioCheckbook site which recently went live and is now available for public viewing.
Council members initialed receipt of the September financial reports distributed by Mrs. Sowers prior to the meeting.
Safety/Insurance Committee
Mrs. Kukay had nothing to report.
Annexation/Subdivision/Planning Commission Committee
Mr. Redett advised that the Planning Commission has been approached about the possibility of vacating a portion of Cherry Street between Lucien and the lake. If the interested property owner decides to proceed, the request will be submitted to Council for action.
Utilities/Ferries/Waterfront
Mr. Myers reported on the special BPA meeting held September 26 at the Johnson’s Island clubhouse for the purpose of presenting information from the recently completed study on the feasibility of extending public water to the island.
Beautification/Parks/Cemetery Committee
Mr. Royhab said construction of the bike path has begun in the area between Lake Breeze Circle and Lakepoint Park. He will keep council updated on the project.
Streets/Sidewalks/Sewer Committee
Mr. Dorko had nothing to report.
Solicitor
Mr. Barney had nothing to report.
Finance and Records Committee
Mr. Starcher reported he and Bryan Lucas met with Gary Mortus of Ohio Edison to discuss options to reduce annual mayfly swarms around streetlights. Mr. Mortus will look into costs of the options discussed.
Police Department
No report.
Street Commissioner
No report.
Zoning Administrator
Mr. Hruska had nothing to report.
Board of Public Affairs
No report.
AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $44,983.68 including September payroll was made by Mr. Dorko and seconded by Mr. Redett. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Redett-yes; Mr. Royhab-yes. Motion carried. Mr. Myers and Mr. Starcher abstained.
ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Dorko. Meeting adjourned by unanimous vote at 7:20 p.m.
September 23, 2015
VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD SEPTEMBER 23, 2015
Mayor Bird called the meeting to order at 6:05 p.m. and opened with the Pledge of Allegiance.
ROLL CALL AND ATTENDANCE
Answering roll call were Dean Dorko, Angie Kukay, Duane Myers, Dave Redett, Ron Royhab and John Starcher.
Also present were Fiscal Officer Rhonda Sowers and Zoning Administrator Bob Hruska.
There were no visitors in attendance.
MINUTES
Minutes of the September 9, 2015 regular meeting were approved as submitted.
VISITOR COMMENTS
There were no visitor comments.
LEGISLATION
There was no legislation.
OLD BUSINESS
A. Cemetery Opening/Closing – Following a request at the last meeting Mayor Bird met with Fr. Brown of St. Joseph’s Church regarding times to open and close the cemetery gate. It was agreed that beginning next year during the daylight savings time, from April-November the police will open the gate at 7 a.m. and lock it at dusk. Mr. Dorko added that the St. Joseph’s Cemetery Committee voted to donate $500 annually to the Marblehead Police Dept. in appreciation for this service.
B. Tree Removal Quotes – Mrs. Sowers said Mr. Lucas received revised quotes from two companies to remove the dead ash trees from James Park. The quotes now include both the price to drop the trees and the cost to drop, cut up and remove the trees. She is waiting for a third quote and has also asked for quotes on the cost to grind out the stumps. Discussion on tree removal was continued to the next regular meeting.
C. Status Update on James Family Heirs and Park Deed – Mr. Hruska said three of the four James family heirs who have been contacted about the park deed have said they are willing to allow alcohol in the park for special events. He has made several attempts to speak with the fourth heir but has not heard back from her.
D. Committee Update Regarding Kelleys Island Ferry Boat Line – Mr. Myers said the Utilities/Ferry/Waterfront Committee and fiscal officer met September 22 to look into the Kelleys Island Ferry Boat Line request for the village to serve as LPA on a federal highway grant for the construction of a new ferry. There were a number of issues to investigate. The committee will meet again on September 29 at 5:30 p.m. in the fire station meeting room.
E. Council Discussion/Review of Sixth Revised Draft of Food Truck Ordinance – Council discussion continued on proposed regulations for food trucks. Mr. Starcher suggested the draft be amended to exempt churches and non-profits and remove the section that modifies the existing event permit. Solicitor Barney will prepare a seventh revision to the draft for consideration at the next regular meeting.
F. Lighthouse Festival/Lucien M. Clemons Park – Mr. Starcher moved to authorize expenditures not to exceed $600.00 to cover the cost of tent rental and refreshments for Lighthouse Festival activities on the Lucien M. Clemons Park property on October 10 and 11. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
NEW BUSINESS
A. Disaster Mitigation Meeting – Mr. Hruska reported on a meeting he and Chief Fultz attended August 19 at the Ottawa County Emergency Management Agency. The County EMA received a grant to develop a disaster mitigation plan. There are currently no areas in the village identified in the plan.
REPORTS
Solicitor
No report.
Finance and Records Committee
Mr. Starcher said he, Dean Dorko and Bryan Lucas will be meeting with Gary Mortus Sept. 25 to discuss streetlights and mayflies.
Streets/Sidewalks/Sewer Committee
Mr. Dorko had nothing to report.
Beautification/Parks/Cemetery Committee
Mr. Royhab said he is concerned that the bike path has not yet been started and the pre-construction meeting scheduled for earlier in the day was cancelled. The project has been moved to the ODOT District 3 office for completion. He will keep council filled in on the status of the project.
Utilities/Ferries/Waterfront
Mr. Myers reported he will be in Columbus September 24 representing the village at the Ohio Treasurer’s press conference announcing the rollout for Ohiocheckbook. Marblehead will be in the first group of local governments to have their expenditure data go live online following the press conference.
Annexation/Subdivision/Planning Commission Committee
Mr. Redett had nothing to report.
Safety/Insurance Committee
Mrs. Kukay questioned when the road cut on Stone Street will be repaired. Mrs. Sowers said this cut was made during a water repair this past winter and is scheduled to be paved soon.
Fiscal Officer
Mrs. Sowers said there will be a special BPA meeting at 10 a.m. Saturday, Sept. 26 at the Johnson’s Island Clubhouse for the purpose of presenting the Johnson’s Island water feasibility study.
Gary Mortus of Ohio Edison provided a link that will allow residents to report non-operating streetlights online. He also sent an icon that can be posted on the village website.
Mrs. Sowers said she would like Council to view a demo of OpenGov which is a companion program that works with Ohiocheckbook. Council agreed to schedule the demo during the October 28 meeting.
Police Department
No report.
Street Commissioner
No report.
Zoning Administrator
Mr. Hruska had nothing to report.
Board of Public Affairs
No report.
AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $42,502.69 was made by Mr. Starcher and seconded by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Redett. Meeting adjourned by unanimous vote at 7:22 p.m.
September 9, 2015
VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD SEPTEMBER 9, 2015
Mayor Bird called the meeting to order at 6:05 p.m. and opened with the Pledge of Allegiance.
ROLL CALL AND ATTENDANCE
Answering roll call were Dean Dorko, Angie Kukay, Duane Myers, Dave Redett, Ron Royhab and John Starcher.
Also present were Fiscal Officer Rhonda Sowers, Solicitor James Barney, Street Commissioner Bryan Lucas and Zoning Administrator Bob Hruska.
There were no visitors in attendance.
MINUTES
Minutes of the August 26, 2015 regular meeting were approved as submitted.
VISITOR COMMENTS
There were no visitor comments.
LEGISLATION
President Pro Tem John Starcher read the following legislation by title only:
A. ORDINANCE NO. 11, 2015 – An Ordinance Regulating the Keeping, Harboring and Control of Dogs and Repealing Ordinance No. 3, 1957. Third reading.
Motion to adopt Ordinance No. 11, 2015 made by Mr. Dorko and seconded by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
OLD BUSINESS
A. Paving Quotes for Prairie Street – Mr. Lucas said he still has only two quotes for Prairie Street paving and has not yet received the third quote. Mr. Starcher asked for the amount of the two quotes. Mr. Lucas said the quotes are in the amount of $39,200.00 from 7L and $49,200.00 from Precision Paving.
Mr. Dorko moved to accept the quote from 7L in the amount of $39,200.00 to pave Prairie Street with a 2 inch layer of asphalt. Second by Mr. Starcher. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
B. Tree Removal Quotes – Mr. Lucas said he has a quote from Dan’s Tree Service for removing the dead trees on the east side of James Park. He contacted Bailey’s and Barnes and learned that both charge $100 for a quote. He has called two other companies for quotes which he should have by the end of the week. Discussion on tree removal was continued to the next regular meeting.
C. Update of September 9th Lifeboat Station Meeting – Mr. Starcher reported that he, Mayor Bird, Rhonda Sowers and Bob Hruska met earlier in the day with Jonathan Logue of Western Reserve Conservancy to discuss the progress of the fundraising for acquisition of the Lifeboat Station property. One suggestion is to name the park Lucien M. Clemons Park to recognize a recipient of the US Coast Guard’s first gold lifesaving medal. Mr. Logue said the village should know by the end of September whether it is awarded a CELCP grant to be used toward the purchase of this property. There are also plans to host an open house at the property during the Lighthouse Festival weekend on October 10 and 11. Mr. Starcher said it would be good to have council members present for this activity.
D. Kelleys Island Ferry Boat Line Meeting Update – Mayor Bird and Duane Myers, chair of the Utilities, Ferry and Waterfront Committee met recently with representatives of the Kelley’s Island Boat Line who were present to discuss partnering with the village to seek a grant for the purchase of a new ferry boat. Mayor Bird referred this matter to Mr. Myers’ committee for study and a recommendation. The committee will meet in the fire station meeting room at 5:30 p.m. on Tuesday, September 22.
E. Council Discussion/Review of Revised Draft of Food Truck Ordinance – Council discussion continued on proposed regulations for food trucks. The draft was revised to include updates to Marblehead Codified Ordinances § 111.04(D) regarding event permits.
Still of concern was the status of events sponsored by churches and non-profit organizations. Solicitor Barney will prepare a revised draft for consideration at the next regular meeting.
NEW BUSINESS
A. Set Trick-or-Treat – Mr. Dorko moved to set Trick-or-Treat from 6:00 to 8:00 p.m. on Saturday, October 31, 2015. Second by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
REPORTS
Solicitor
Mr. Barney stated he has filed suit in Ottawa County Common Pleas Court against Richard and Elizabeth Blasucci regarding short-term rental of their dwelling at 11126 E. Bayshore Rd. in violation of village ordinances.
Finance and Records Committee
Mr. Starcher had nothing to report for the finance committee but did report on the September 8 BPA meeting which he attended in place of Mr. Myers. Mr. Starcher said the BPA, by a 2-1 vote scheduled a meeting for September 12 at 3 p.m. at the High School to present information from the Johnson’s Island water feasibility study.
Streets/Sidewalks/Sewer Committee
Mr. Dorko had nothing to report.
Beautification/Parks/Cemetery Committee
Mr. Royhab said he has been asked if the gate for the St. Joseph’s and Russian Orthodox Church cemeteries could remain open later. The Marblehead police take care of locking this gate. Mayor Bird will contact St. Joseph’s church to see if they would like the gate open later during the summer months and will speak with Chief Fultz.
Utilities/Ferries/Waterfront
Mr. Myers had nothing to report.
Annexation/Subdivision/Planning Commission Committee
Mr. Redett had nothing to report.
Safety/Insurance Committee
Mrs. Kukay had nothing to report.
Fiscal Officer
Mrs. Sowers said she and Olga Trumpower will be attending annual fiscal officer training sponsored by the Auditor of State on October 8 in Perrysburg. She also distributed registration information for the Annual Ohio Municipal League Conference which will be held in Columbus October 21-23. Council members initialed receipt of the August financial reports which were distributed by prior to the meeting.
Police Department
No report.
Street Commissioner
Mr. Lucas had nothing to report.
Zoning Administrator
Mr. Hruska had nothing to report.
Board of Public Affairs
No report.
AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $49,185.06 including August payroll was made by Mr. Dorko and seconded by Mr. Royhab. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes. Motion carried. Mr. Starcher abstained.
ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 7:16 p.m.
August 26, 2015
VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD AUGUST 26, 2015
Mayor Bird called the meeting to order at 6:00 p.m. and opened with the Pledge of Allegiance.
ROLL CALL AND ATTENDANCE
Answering roll call were Dean Dorko, Duane Myers, Dave Redett, Ron Royhab and John Starcher. Angie Kukay was excused.
Also present were Fiscal Officer Rhonda Sowers, Street Commissioner Bryan Lucas and Zoning Administrator Bob Hruska.
Guest in attendance was Gary Quisno.
MINUTES
Minutes of the August 12, 2015 regular meeting were approved as submitted.
GUEST SPEAKER GARY QUISNO, MENTOR COORDINATOR DANBURY SCHOOLS TNT MENTORING PROGRAM
Gary Quisno, recently appointed mentor coordinator for the TNT Mentoring Program at Danbury Local Schools was present to explain the program which also serves youth in the Oak Harbor and Port Clinton school systems. For this first year at Danbury, mentors will be paired with fifth and sixth grade students. Mr. Quisno is currently in the process of recruiting mentors.
VISITOR COMMENTS
There were no visitor comments.
LEGISLATION
President Pro Tem John Starcher read the following legislation by title only:
A. ORDINANCE NO. 11, 2015 – An Ordinance Regulating the Keeping, Harboring and Control of Dogs and Repealing Ordinance No. 3, 1957. Second reading; third reading will be September 9.
B. RESOLUTION NO. 6, 2015 – A Resolution Accepting the Amounts and Rates as Determined by the Budget Commission and Authorizing the Necessary Tax Levies and Certifying Them to the County Auditor.
Motion to waive three readings on three separate occasions made by Mr. Myers and seconded by Mr. Dorko. Vote: Mr. Dorko-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
Motion to adopt Resolution No. 6, 2015 made by Mr. Starcher and seconded by Mr. Royhab. Vote: Mr. Dorko-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
OLD BUSINESS
A. Paving Quotes for Prairie Street – Mr. Lucas has obtained two quotes for Prairie Street paving and is still awaiting a third.
B. Tree Removal Quotes – Mr. Lucas has a quote from Dan’s Tree Service for removing the dead trees on the east side of James Park. Council asked that he obtain comparison quotes for review at the next regular meeting.
C. Council Discussion/Review of Revised Draft of Food Truck Ordinance – Council continued discussion on regulating food trucks. Again, much of the discussion centered on the type of events at which food truck would be permitted and whether non-profit groups should be exempt. A number of questions were also asked about current regulations for Peddlers, Transient Dealers and Solicitors and the events that require a permit. Mayor Bird will forward questions to the Solicitor for inclusion in a revised draft to be considered at the next meeting.
D. Drug Consortium for Random Testing – Mrs. Sowers presented information regarding random drug testing of employees as requested by the Board of Public Affairs. The village currently uses the services of Firelands Corporate Health for pre-employment, post-accident and reasonable suspicion testing. To add random testing the village would need to create a group of those employees who would be subject to random testing and then determine the time-frame for random draws. Testing of at least 25% of those in the group would need to be done not less than quarterly. Mrs. Sowers said the village would be responsible for all costs of setting up the group as well as individual testing and record keeping.
Mr. Starcher moved to not adopt random drug testing because the village has existing policies in place that trigger drug testing when needed so there is not a reason to invest the time and expense to implement an additional program. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
E. Status Update on Clean Ohio Grant – Mrs. Sowers said in February the village was approved for $599,199 in Clean Ohio funding to be used toward the purchase of the Lifeboat Station property. This money will only be awarded, however, when the village has all of the matching money in place to complete the purchase. If the matching money is not available by the time the deadline is set for the next round of funding, the money will be forfeited and the village will have to re-apply. The village still needs at least $248,606 to complete the $1,676,500 purchase. The District 5 NRAC will be meeting next month to set the deadline for the next round of funding.
NEW BUSINESS
A. Road Salt Pricing for 2015/2016 – Mrs. Sowers reported that Morton Salt was awarded the county bid for road salt this winter. Price is $55.64 per ton. The village still has 25 ton being stored by the county at last winter’s price of $112.00 to be used before more salt is ordered.
REPORTS
Mayor
Mayor Bird said she will be meeting in the near future with representatives of the Kelleys Island Ferry regarding a grant application for a new ferry.
Solicitor
No report.
Finance and Records Committee
Extend Employment for Elisa Oglesbee
Mr. Starcher said following a recent meeting on the progress of the records inventory he learned Elisa Oglesbee is only approved for part-time employment through Sept. 30, 2015. Mr. Starcher moved to continue employment of Elisa Oglesbee as a part-time employee through December 31, 2016. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
Purchasing Policy
Mr. Starcher advised that the Finance Committee met with the Fiscal Officer August 20 to begin work on recommendations for a purchasing policy.
Streets/Sidewalks/Sewer Committee
Mr. Dorko had nothing to report.
Beautification/Parks/Cemetery Committee
Mr. Royhab had nothing to report.
Utilities/Ferries/Waterfront
Mr. Myers had nothing to report.
Annexation/Subdivision/Planning Commission Committee
Mr. Redett had nothing to report.
Safety/Insurance Committee
No report.
Fiscal Officer
Mrs. Sowers had nothing to.
Police Department
No report.
Street Commissioner
Mr. Lucas advised he will be on vacation next week.
Zoning Administrator
Mr. Hruska had nothing to report.
Board of Public Affairs
No report.
AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $21,928.14 was made by Mr. Starcher and seconded by Mr. Redett. Vote: Mr. Dorko-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
ADJOURNMENT
Motion to adjourn made by Mr. Redett and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 7:18 p.m.
August 12, 2015
VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD AUGUST 12, 2015
Mayor Bird called the meeting to order at 6:00 p.m. and opened with the Pledge of Allegiance.
ROLL CALL AND ATTENDANCE
Answering roll call were Dean Dorko, Angie Kukay, Duane Myers, Dave Redett, Ron Royhab and John Starcher.
Also present were Fiscal Officer Rhonda Sowers, Solicitor James Barney, Street Commissioner Bryan Lucas, Zoning Administrator Bob Hruska and Board of Public Affairs President Robert Boytim.
Visitors in attendance were Tom Hetzel and Elaine Vacha.
COUNCIL VOTE TO EXCUSE COUNCILWOMAN KUKAY FROM AUGUST 26 MEETING – Mr. Starcher moved to excuse Angie Kukay from the August 26, 2015 regular meeting. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
MINUTES
Minutes of the July 22, 2015 regular meeting were approved as submitted.
VISITOR COMMENTS
Tom Hetzel introduced himself to council and said he was present to observe.
Elaine Vacha of the Cottage Cove Homeowners’ Association extended thanks to the Mayor, Council and Street Commissioner for the work done to improve the drainage at their development.
LEGISLATION
President Pro Tem John Starcher read the following legislation by title only:
A. ORDINANCE NO. 9, 2015 – An Ordinance Repealing Ordinance No. 17-1988 and Affirming Codified Ordinance §39.27. This was the third reading.
Motion to adopt Ordinance No. 9, 2015 made by Mr. Dorko and seconded by Mr. Myers. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
B. ORDINANCE NO. 10, 2015 – An Ordinance Amending Appropriations for Current Expenses and Other Expenditures of the Village of Marblehead, State of Ohio, During the Fiscal Year Ending December 31, 2015 and Declaring an Emergency.
Motion to waive three readings on three separate occasions made by Mr. Myers and seconded by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
Motion to retain the emergency clause made by Mr. Dorko and seconded by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
Motion to adopt Ordinance No. 10, 2015 made by Mr. Starcher and seconded by Mr. Redett. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
C. ORDINANCE NO. 11, 2015 – An Ordinance Regulating the Keeping, Harboring and Control of Dogs and Repealing Ordinance No. 3, 1957. First reading; second reading will be August 26.
OLD BUSINESS
A. Update on August 12 Meeting with CT Consultants and GIS Quote – Mr. Starcher reported that he, Mayor Bird and Bryan Lucas met earlier in the day with Chuck Hall and Kent Bryan of CT Consultants. The group continued discussion on the potential for a GIS mapping system. Mr. Bryan will follow up with utility companies to make sure poles in need of relocation are moved before the start of the bike path project. The group tentatively will meet again September 9.
B. Street Committee Recommendation on Cottage Cove and Lake Pointe Motel Drainage Concerns – Mr. Dorko said he and Mr. Lucas inspected the area between Cottage Cove and Lake Pointe Motel to assess where a catch basin might be helpful. Mr. Lucas added that Adkins has inspected the existing storm sewer which is clear but without a new headwall it will probably be blocked by rocks the next time there is a northeast storm.
C. Paving Quotes for Prairie Street – Mr. Starcher advised that Mr. Lucas has obtained two quotes for Prairie Street paving and is awaiting a third.
D. Status on Signs for Village Parking Areas – Mr. Lucas submitted several options for signs to direct the public to parking at the Gresh property and the area west of the conveyor belt. Council selected wording and color and authorized having the signs made.
E. Status Update on James Family Heirs and James Park Deed – Mr. Hruska said he has received correspondence from three James family heirs who are agreeable to revising the James Park deed restrictions to allow alcohol in the park during special events. Mayor Bird said this is a start but added there are additional heirs who still need to be located and consulted.
F. James Park Repairs – Following a request at the July 22 council meeting Mrs. Sowers obtained the following quotes for 100 cubic yards of playground mulch delivered: Home Depot, $3,365; Barnes, $2,775; Snider Recreation, $2,077; and Woodland Mulch, $1,500. On July 24 a report was received from Dale Gottfried of Ohio Government Risk Management Plan following his July 21 inspection of the playground area at James Park. Mr. Gottfried noted the playground mulch was very thin with concrete footers exposed in places; spikes holding the outside barrier in place were sticking up and need to be driven in; handles on the rocker animals need to have caps placed on the ends to prevent a hazard. Because of the safety issues noted, Mayor Bird authorized proceeding with the purchase of mulch from Woodland Mulch. Mr. Lucas said all of the items in the report have either been or are in process of being corrected.
It was also noted that there are three dead trees on the east side of the park. Mr. Lucas was asked to obtain quotes to have them removed.
Mr. Lucas reported that bearings on the merry-go-round broke and are being replaced; the exercise equipment has been removed; all ruts in the park have been filled. He plans to roll it again after the Perch Festival and will plant grass this fall.
G. Planning Commission Recommendation to Council Regarding Food Vendors – Following discussion at its April and May meetings the Planning Commission decided that food carts or trucks should be regulated by village ordinance rather than zoning ordinance. As a result, Solicitor Barney was asked to prepare a draft ordinance for council’s review. A lengthy discussion of the draft legislation followed. In particular, questions arose regarding the definition of “events” where food trucks would be permitted. There were also questions about the provisions of the current event permits that are issued by the village police department. Mr. Barney will prepare a revised draft for council review at the August 26 meeting.
NEW BUSINESS
A. Motion to Authorize Mayor To Enter Into Contract to Relocate a Village Street Light – Mr. Royhab moved to authorize the Mayor to enter into contract with Ohio Edison to relocate a village street light from the bike path area at a cost of $4,669.47. Second by Mr. Starcher. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
B. Parking Signs for Halupki Festival and Use of Gresh Property for Parking – Mayor Bird asked if temporary signs could be placed this weekend directing visitors to public parking for the Russian Orthodox Church Halupki Festival. Mr. Royhab said the church has ordered some signs so it will not be necessary for the village to have signs installed by the weekend.
C. Lions Club Perch Festival August 22, 2015 – Mayor Bird reminded all that the Lions Club Perch Festival will be held Saturday, August 22. The parade will begin at 10 a.m. and proceed to James Park.
REPORTS
Mayor
Mayor Bird said she and Mr. Starcher will be holding meetings with department heads in the near future. This is a practice which had been done in the past and she would like to begin these meetings again.
Solicitor
Mr. Barney had nothing to report.
Finance and Records Committee
Mr. Starcher met recently with Mrs. Sowers and Elisa Oglesbee for an update on the progress of the record sorting and inventory. He said the hope is to have the inventory completed by the end of this year so a retention schedule can be created.
Streets/Sidewalks/Sewer Committee
Mr. Dorko had nothing to report.
Beautification/Parks/Cemetery Committee
Mr. Royhab had nothing to report.
Utilities/Ferries/Waterfront
Mr. Myers reported that at the August 11 BPA meeting the Board passed a motion to request that Council join a drug consortium for random testing of village employees. The Board received an EPA grant which requires smoke free workplace compliance. This requirement made him aware that the village needs to post no-smoking signs on all of its buildings. He also noted there is an ashtray in the fire station engine bay that needs to be removed. Mr. Myers also stated that weekly water microcystin testing levels are being posted on the village website
Annexation/Subdivision/Planning Commission Committee
Mr. Redett had nothing to report.
Safety/Insurance Committee
Mrs. Kukay had nothing to report for the Safety Committee but did remind that the Finance Committee will meet with the Fiscal Officer on August 20 to discuss purchasing procedures.
Fiscal Officer
Mrs. Sowers read the following correspondence: notice that the annual health department assessment for 2016 will be $20,781.04; notice of tax exemption approval by the State Department of Taxation for village owned property at 214 E. Main and a one acre parcel on Bayshore Road; notice from the Ohio Department of Natural Resources that the village has been awarded, pending National Park Service approval, a $150,000 LWCF grant to be used in conjunction with other funds for acquisition of the Lifeboat Station property; receipt of the second quarter Time Warner Cable franchise fee in the amount of $4,650.09.
Council members initialed receipt of the July financial reports which were distributed by Mrs. Sowers prior to the meeting.
Police Department
No report.
Street Commissioner
Mr. Lucas reported that the new cab and chassis has been received and is currently being outfitted for use as a snow plow. He anticipates it will be completed within a week.
Zoning Administrator
Mr. Hruska had nothing to report.
Board of Public Affairs
Board President Robert Boytim confirmed his Board’s desire to have council enroll all employees in a random drug testing consortium. Mr. Boytim also detailed for council his idea of how to fund a waterline extension across Alexander Pike without increasing current water rates.
AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $85,252.25 including July payroll was made by Mr. Redett and seconded by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes. Motion carried. Mr. Starcher abstained.
ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 7:44 p.m.
July 22, 2015
VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD JULY 22, 2015
Mayor Bird called the meeting to order at 6:00 p.m. and opened with the Pledge of Allegiance.
ROLL CALL AND ATTENDANCE
Answering roll call were Dean Dorko, Dave Redett, Ron Royhab and John Starcher. Angie Kukay and Duane Myers were excused.
Also present were Fiscal Officer Rhonda Sowers, Zoning Administrator Bob Hruska, Police Chief Greg Fultz and Patrolman Loren Welch.
Visitors in attendance were Elaine Vacha, Beth Lehnen, Phil Livengood, John Hartman, Mitchell Zunt, Nicholas Kertin, Alisha Kroetz and Samuel Salk.
COUNCIL VOTE TO EXCUSE MAYOR BIRD FROM OCTOBER 14 MEETING – Mr. Dorko moved to excuse Mayor Bird from the October 14, 2015 regular meeting. Second by Mr. Redett. Vote: Mr. Dorko-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
MINUTES
Minutes of the July 8, 2015 regular meeting were approved as submitted.
SWEARING IN OF RESERVE POLICE OFFICERS
Based on a recommendation from Chief Fultz, Mayor Bird announced the appointment of Alisha Kroetz, John E. Hartman, Samuel J. Salk and Mitchell A. Zunt as reserve police officers with the village.
Mr. Starcher moved to approve the appointment of Alisha Kroetz, John E. Hartman, Samuel J. Salk and Mitchell A. Zunt as a reserve police officers; second by Mr. Royhab. Vote: Mr. Dorko-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
Mayor Bird administered the oath of office to the newly appointed reserve officers.
VISITOR COMMENTS
Beth Lehnen of Lake Pointe Motel said recent heavy rains have caused considerable flooding on her property. She asked if it is possible to have a catch basin installed during the bike path project to help improve the drainage in this area. Mayor Bird said she will bring this issue to the Street Commissioner’s attention.
LEGISLATION
President Pro Tem John Starcher read the following legislation by title only:
A. ORDINANCE NO. 9, 2015 – An Ordinance Repealing Ordinance No. 17-1988 and Affirming Codified Ordinance §39.27. Second reading; third reading will be Aug. 12.
OLD BUSINESS
A. Parks Committee Update on the Condition of James Park following the June 27 Storm – Mr. Royhab said the park committee members inspected James Park following the July 8 council meeting and observed damage which resulted from Summerfest equipment being removed from the park following heavy rains on June 27. He said there are a number of long deep tire tracks and numerous ruts of varying depth scattered throughout the park. Mr. Royhab said use of a roller by village staff has repaired some of the damage but there is concern that a number of ruts still remain and could be a hazard when the Lions Club uses the park for the Perch Festival on August 22. Mr. Royhab said the committee recommends council authorize whatever repairs can be completed prior to the Perch Festival and cordoning off those areas that cannot be fixed until after the festival. Mrs. Sowers advised that Mr. Lucas obtained a quote for 2 tandem loads of topsoil from Barnes Nursery in the amount of $322.00 per load. Council authorized Mr. Lucas to proceed with obtaining soil and filling the ruts.
B. James Park Exercise Equipment – Mayor Bird stated that during the recent inspection of James Park Mr. Myers noticed that the exercise equipment in the northeast corner of the property is in poor condition. At the time, Mr. Lucas said he thought that equipment was obtained through a grant and might not be able to be removed. Mr. Myers looked into it further and found that the equipment was donated by the Marblehead Centennial Committee in 1991. Mr. Royhab and Mr. Dorko agreed that the equipment does not look safe anymore.
Mr. Dorko made a motion to remove the exercise equipment from James Park. Second by Mr. Starcher. Vote: Mr. Dorko-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
Playground Mulch – Mr. Royhab said the mulch in the playground area is compacted and hard and either needs to be replaced or additional mulch added. Mrs. Sowers said Dale Gottfried of Ohio Government Risk Management Plan inspected the park and playground area on July 21 to note any risks that need to be addressed and depth of playground mulch is one thing he would check. Although his report has not yet been received, council anticipates additional mulch will be needed and asked Mrs. Sowers to obtain quotes for playground mulch.
C. Discussion on Draft Ordinance Regulating Dogs – Following discussion at the last regular meeting Mayor Bird asked if Council would like to codify the 1957 ordinance regulating dogs in the village. The consensus was that council would like to see that ordinance codified although parts of it might need to be updated. Mayor Bird will contact Solicitor Barney to learn what steps need to be taken to have the former dog regulation inserted into the current codified ordinances.
D. Finding James Family Heirs – Mayor Bird said several James family heirs contacted the village following a recent newspaper article about council’s quest to locate members of the James family to see if James Park deed restrictions can be amended. The family members who contacted the village initially said they were opposed to changes that would allow alcohol in the park but several days later one called back to say they might consider a waiver to allow alcohol for special events. No decision has yet been reached.
NEW BUSINESS
A. Parking Signs for Farmers Market Day and Use of Gresh Property for Parking – Mayor Bird asked if signs could be made directing vehicles from the location of the Farmers Market and the Halupki Festival to public village parking areas on the former Gresh property and also the parking area west of the conveyor.
Mr. Starcher moved to obtain signs directing vehicles to parking areas on the former Gresh property as well as the area on Main Street west of the conveyor. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
B. Cottage Cove Homeowners Drainage Concern – Mayor Bird advised the Cottage Cove Homeowners Association has sent a written request for council’s assistance in alleviating a drainage problem in front of the development. Mr. Hruska said he and Mr. Lucas have inspected the location and noted that the area does flood during heavy rain but drains within a few hours which would indicate the storm sewers in the area are functioning. The homeowners feel the drainage pipe is not functioning properly and needs to be cleaned. Following lengthy discussion between Cottage Cove Homeowners representatives Phil Livengood and Elaine Vacha, neighboring property owner Beth Lehnen and council it was agreed to have the storm sewer inspected to make sure there is no obstruction and to have the village engineer evaluate the situation. The homeowners were also concerned about a broken cover on a catch basin. It was noted that this basin will receive a new cover when the bike path is constructed.
REPORTS
Solicitor
No report.
Finance and Records Committee
Mr. Starcher said he will be meeting with Mrs. Sowers and Elisa Oglesbee for an update on the work being done to sort and inventory village records. He will report back at the next regular meeting.
Streets/Sidewalks/Sewer Committee
Mr. Dorko had nothing to report.
Beautification/Parks/Cemetery Committee
Mr. Royhab had nothing to report.
Utilities/Ferries/Waterfront
No report.
Annexation/Subdivision/Planning Commission Committee
Mr. Redett had nothing to report.
Safety/Insurance Committee
No report.
Fiscal Officer
Mrs. Sowers reported briefly on the department head training that was held July 21. Dale Gottfried of Ohio Plan Risk Management conducted a session on employee liability that focused on the importance of policy and training. Mrs. Sowers also reported that she received notice from the County Engineer that applications for Ohio Public Works SCIP and LTIP grant/loan projects are due Friday, September 4. Council does not anticipate any applications for funding this year.
Police Department
Chief Fultz had nothing to report.
Street Commissioner
Mr. Lucas had nothing to report.
Zoning Administrator
Mr. Hruska had nothing to report.
AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $3,367.68 was made by Mr. Starcher and seconded by Mr. Dorko. Vote: Mr. Dorko-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
ADJOURNMENT
Motion to adjourn made by Mr. Royhab and seconded by Mr. Dorko. Meeting adjourned by unanimous vote at 7:00 p.m.
July 8, 2015
VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD JULY 8, 2015
Mayor Bird called the meeting to order at 6:00 p.m. and opened with the Pledge of Allegiance.
ROLL CALL AND ATTENDANCE
Answering roll call were Dean Dorko, Angie Kukay, Duane Myers, Dave Redett, Ron Royhab and John Starcher.
Also present were Fiscal Officer Rhonda Sowers, Solicitor James Barney, Street Commissioner Bryan Lucas and Zoning Administrator Bob Hruska.
Visitors in attendance were Sean McLaughlin, Earl Kennedy, Dan Edgar, Dale Gottfried, Bev Comings, Judy Edgar, Bill Chaney and Karee VanRunkle.
INTRODUCE BGSU STUDENT SEAN McLAUGHLIN – Mayor Bird introduced Bowling Green State University senior Sean McLaughlin who is completing an internship at the Ohio Veterans’ Home. One requirement of his internship is to attend a macro community event
COUNCIL VOTE TO EXCUSE ANGIE KUKAY AND DUANE MYERS FROM JULY 22 MEETING – Mr. Starcher moved to excuse Angie Kukay and Duane Myers from the July 22, 2015 regular meeting. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
MINUTES
Minutes of the June 24, 2015 regular meeting were approved as submitted.
VISITOR COMMENTS
Earl Kennedy, Bev Comings, Judy Edgar, Karee VanRunkle, Dan Edgar and Bill Chaney were present to voice opposition to enactment of a leash ordinance in the village. Earl Kennedy, owner of a well-trained 7 year old dog opposes adoption of a leash requirement. He said he lives near the lake where he sees a number of people bringing their dogs to swim and pointed out that a leash law would prohibit that. Bev Comings said she has had dogs that could be controlled without a leash and she currently has 2 year old retriever that runs away when not leashed. She feels as long as a dog isn’t vicious it should not be mandatory to keep dogs on a leash. Judy Edgar asked how council would enforce the requirement that cats be leashed as well as dogs. Karee VanRunkle stated that in other towns and villages vicious dogs are a problem but that isn’t an issue here. She said the village would be punishing people who have spent a lot of time and money training their dogs and feels the “under control” requirement in the state law is sufficient to address dogs here. Dan Edgar agreed that a leash law does not need to be imposed in our community. Bill Chaney who lives in Lakeside trains therapy dogs and uses James Park for training sessions. He pointed out that service dogs must be trained off-leash.
Dale Gottfried a Risk Management agent with the village’s insurance group, The Ohio Plan, was present to address council on the issue of alcohol in James Park. He initially provided information to Mrs. Sowers about procedures to follow when allowing alcohol in a public park but when he learned that allowing alcohol in the park would violate a deed covenant he decided to speak to council in person. Mr. Gottfried stated that village officials have immunity to cover them in day to day activities but knowingly violating the terms of the park deed could strip them of this immunity. He asked council to think twice about violating the contract and putting the village at risk.
Regarding the leash issue, Mr. Gottfried added that the Ohio Plan provides service to over 800 communities. Very few have adopted leash laws, opting instead to follow state law regarding this matter. He said those few communities that have adopted leash laws do so because of problems with vicious dogs.
LEGISLATION
President Pro Tem John Starcher read the following legislation by title only:
A. ORDINANCE NO. 9, 2015 – An Ordinance Repealing Ordinance No. 17-1988 and Affirming Codified Ordinance §39.27. First reading; second reading will be July 22.
OLD BUSINESS
A. Update on July 8, 2015 Meeting With CT Consultants – Mr. Starcher advised that he, Mayor Bird, Rhonda Sowers and Bryan Lucas met earlier in the day with Chuck Hall and Kent Bryan of CT Consultants. Roberta Acosta of the Rural Community Assistance Program (RCAP) was also present to provide information on costs of GIS mapping services her agency provides to small communities. She will send a contract detailing the terms of the service for review and consideration. Mr. Starcher also reported that Kent Bryan provided the group with a solid estimate for Alexander Pike paving so that financing options may now be explored.
B. Alexander Pike Update Regarding Weekly Trucking and Guardrail – Mr. Lucas advised that Lafarge has stopped running trucks during the weekend along its service road adjacent to Alexander Pike. The quarry plans to widen another service road so it can stop using the road next to Alexander Pike. Mr. Starcher added that CT Consultants estimates the cost for a guardrail along the drop off on the west side of Alexander Pike at $10,500.
C. Camera at Pedestrian Sign near Red Fern Inn – Mr. Lucas submitted a quote from Super Circuits for a trail camera in the amount of $189.00. The camera would be suitable to mount near the Red Fern Inn to monitor the cross walk sign in that area. Mr. Starcher moved to authorize purchase of a trail camera from Super Circuits in the amount of $189.00. Second by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
D. Grass Cutting at 102 Clemons – Set Rate per hour for billing purposes – Mayor Bird advised that council needs to establish a rate to charge per man hour for cutting the grass at 102 Clemons St. Mrs. Sowers said the average hourly rate of salary plus benefits for maintenance employees is $23.65. She said council can also include the cost for equipment, gas, insurance and related expenses. Mrs. Sowers said the BPA charges a rate of $27.00 per man hour for various services provided by water department personnel.
Mr. Myers moved to set a rate of $27.00 per man hour to be charged for reimbursement of services provided by village maintenance department employees when authorized by action of council. Second by Mr. Royhab. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
E. Revised Draft Legislation Prohibiting Dogs, Cats and Other Animals from Running at Large – Following discussion at the last two council meeting and after considering the public comments received at this and the previous meeting Mr. Starcher compared the proposed leash ordinance to killing a mosquito with a machine gun. He added that if Council feels legislation is needed he would recommend updating the ordinance adopted in 1957 which mandated that owners maintain control of their dogs and also addressed nuisance barking. Mr. Dorko said he is opposed to enacting a leash ordinance and said state law provides recourse to deal with dogs. He also feesl Council should not try to regulate every little thing that comes up in the village. Mr. Redett questioned what criteria would be used to determine when running loose or barking become a nuisance and said he does not favor an ordinance. Mr. Myers said he feels the village should follow state law regarding dogs and does not favor adopting any local legislation. Mr. Royhab commented that it’s pretty clear the village doesn’t have a problem with dogs. Questions were raised as to why the 1957 ordinance was not retained when ordinances were codified and whether Ordinance 3, 1957 needs to be repealed. Mr. Barney said if council agrees to keep the 1957 ordinance there are several sections that should be update. He will also check to see if barking is covered under state law
F. James Park Deed/Legal Opinion Letter – Mayor Bird resumed discussion on the topic of the James Park deed, the solicitor’s opinion regarding the deed covenants and the question of allowing alcohol in James Park. Mr. Myers said rather than violate the deed covenant he feels council should resume the search for James family heirs to see if it is possible to amend the restriction which prohibits alcohol in the park. Mr. Starcher agreed and the other council members concurred. Mrs. Sowers said an e-mail was received earlier in the day from Tammy Priebe who offered to do a genealogical search at no cost if the council is interested. Mr. Hruska said the most important part of the search will be to locate the wills of the original grantors in order to track down the heirs. If the park can’t be used for alcohol, Mrs. Kukay questioned whether the village can close a portion of an adjacent street to allow a beer tent to be erected during special events. Mr. Barney will begin a search for the counties where the original grantors’ wills may have been recorded.
G. Johnson’s Island Water Study Review and Council Recommendation to BPA – Council members received a copy of the Executive Summary and cost estimates prepared by CT Consultants for the Johnson’s Island water feasibility study. Mr. Starcher noted that the proposal would necessitate a monthly increase of more than $9.00 per month for all water users in the village in order to pay the cost of a waterline across Alexander Pike that is needed in order to provide water to the island. This cost would be shared by all users because the estimates do not include the Alexander Pike line as part of the project cost that would be assessed to Johnson’s Island properties. Mr. Myers noted that village water rates are already higher than those of neighboring communities without an increase of nearly $10 per month. Following discussion council agreed to not support a Johnson’s Island waterline unless the cost of the Alexander Pike extension is included with the total cost of the Johnson’s Island project. Mr. Myers will advise the Board of Public Affairs of this decision at its July 14 meeting.
H. Farmer’s Market Saturday, July 11, 2015 – Mayor Bird announced the next Farmers’ Market will be held on the village parking lot between the Red Fern Inn and Holy Assumption Orthodox Church on Saturday, July 11 from 9 a.m. to noon.
NEW BUSINESS
A. James Park Damage from June 27 Storm – Mayor Bird reported that James Park suffered storm damage following the June 27 storm. Deep ruts resulted when Summerfest ride equipment was being moved across the sodden ground. Mr. Lucas said he rolled the field but there are still 6” to 8” ruts in places. Mrs. Sowers said she checked and learned there is insurance coverage for damage to landscaping and structures but not for damage to the ground or grass. Mr. Myers asked if St. Joseph’s Church will reimburse the village for costs to repair the property. Mayor Bird said the Summerfest organizers feel bad about the damage but do not have a lot of money to put toward repairs. Mayor Bird asked the Park Committee to view the park and make a recommendation on needed repairs at the next council meeting.
B. EMA Assessment for Federal Financial Storm Assistance – Mrs. Sowers said the Ohio EMA is evaluating the potential for federal assistance related to damages and costs to local governments caused by severe weather from June 14-30, 2015. Mrs. Sowers reviewed the assessment form and does not believe the village incurred any allowable costs caused by storm damage.
REPORTS
Solicitor
Mr. Barney had nothing to report.
Finance and Records Committee
Mr. Starcher had nothing to report.
Streets/Sidewalks/Sewer Committee
Mr. Dorko had nothing to report.
Beautification/Parks/Cemetery Committee
Mr. Royhab had nothing to report.
Utilities/Ferries/Waterfront
Mr. Myers had nothing to report.
Annexation/Subdivision/Planning Commission Committee
Mr. Redett said a proposed buyer of property on Cherry Street discovered that the street paving appears to be on the property rather than in the road right-of-way. Mr. Hruska said that before anything else is done the owner will need to have a survey to confirm the road pavement is encroaching on the property.
Safety/Insurance Committee
Mrs. Kukay had nothing to report.
Fiscal Officer
Council members initialed receipt of the May financial reports which were distributed by Mrs. Sowers prior to the meeting.
Police Department
No report.
Street Commissioner
Mr. Lucas had nothing to report.
Zoning Administrator
Mr. Hruska said the website updates have been completed.
AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $63,004.76 including June payroll was made by Mr. Dorko and seconded by Mr. Redett. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes. Motion carried. Mr. Starcher abstained.
ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 7:50 p.m.
June 24, 2015
VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD JUNE 24, 2015
President Pro Tem John Starcher called the meeting to order at 6:00 p.m. and opened with the Pledge of Allegiance.
ROLL CALL AND ATTENDANCE
Answering roll call were Angie Kukay, Duane Myers, Dave Redett, Ron Royhab and John Starcher.
Also present were Fiscal Officer Rhonda Sowers, Street Commissioner Bryan Lucas, and Zoning Administrator Bob Hruska.
Visitor in attendance was Dan Edgar.
COUNCIL VOTE TO EXCUSE COUNCILMAN DORKO – Mr. Myers moved to excuse Dean Dorko from the June 10 and June 24 regular meetings. Second by Mr. Redett. Vote: Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
MINUTES
Minutes of the June 10, 2015 regular meeting were approved as submitted.
VISITOR COMMENTS
Dan Edgar was present to address council on the recent discussion about dogs running at large. Mr. Edgar explained that he is the owner of the dog accused of running loose in Island View. He stated he was contacted several weeks ago by a Marblehead police officer who received a complaint that Mr. Edgar’s dog was running loose and issued him a warning. The next morning Mr. Edgar was cited by Chief Fultz, in the company of the county dog warden, for allowing his dog to run loose. Mr. Edgar paid the fine and has kept his dog on a leash since that time. Mr. Edgar advised council that state law does not require dogs to be leashed but rather requires owners to have their dogs under control. Mr. Edgar said his dog is well trained and he is with him when the dog is outside but following the citation he no longer allows his dog to be off leash to play Frisbee in the park or swim in the lake at the end of his street. Mr. Edgar has spoken to other dog owners in the village who feel as he does that there is not a need for a leash law.
Following questions raised during the May 28 meeting Mrs. Sowers searched ordinances to see if a leash law was previously adopted in the village. She discovered one ordinance was passed in 1957. It required dog owners to keep dogs under their control but did not require dogs to be leashed.
Mr. Starcher encouraged Mr. Edgar to have other dog owners contact council members with their thoughts on this issue.
LEGISLATION
President Pro Tem John Starcher read the following legislation by title only:
A. ORDINANCE NO. 8, 2015 – An Ordinance Repealing Ordinance No. 9-1970 and Affirming Codified Ordinances §39.26 and §39.27. Third reading.
Motion to adopt Ordinance No. 8, 2015 made by Mr. Myers and seconded by Mrs. Kukay. Vote: Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
OLD BUSINESS
A. Revised Draft Legislation Prohibiting Dogs, Cats and Other Animals from Running at Large – Mrs. Sowers said Solicitor Barney reviewed additional information submitted during discussion at the May 28 council meeting but did not feel any revisions were needed so no changes were made to the original draft legislation. During discussion Mr. Royhab asked how council feels about dog owners allowing their dogs to play Frisbee in the park. Mrs. Kukay asked if there is a difference between playing with a dog off leash in a private park as opposed to a public park. Mr. Starcher read the legislation and said it would apply to both public and private property. Mr. Starcher said the problem with the state law is that there is no definition of reasonable control. Mr. Myers said he frequently sees owners playing Frisbee with their dogs in James Park and he’s never seen a problem with it. Mr. Hruska pointed out that if adopted the proposed ordinance is not open to interpretation since it specifically says dogs must be on a leash. When asked if the 1957 ordinance had ever been repealed, Mrs. Sowers said she could find no record of it being rescinded but speculated it was not codified because it mirrored state law and as such was no longer needed. Mr. Starcher said he feels enforcement of this legislation would be complaint driven. Mr. Royhab asked if it would be possible to have the solicitor provide a definition for reasonable control. Mrs. Sowers pointed out that the legislation also applies to leashing cats and other animals and asked how this will be enforced. Mr. Starcher will ask the solicitor for a definition of reasonable control and also about the cat provision. Mr. Starcher again asked Mr. Edgar to encourage other pet owners to let council members know their feelings on this proposed legislation.
B. Alexander Pike Update – Guardrail & Sound Issue – Mr. Lucas reported that Lafarge has stopped routing trucks adjacent to Alexander Pike on evenings and weekends which has minimized the noise. Mr. Lucas added that he and Chuck Hall of CT Consultants have taken measurements along the area in order to obtain estimates for installation of a guardrail.
C. Camera at Pedestrian Sign near Red Fern Inn – Mr. Lucas presented information he received from Chief Fultz on cameras available from Super Circuits which start at $189. Mr. Starcher asked that Mr. Lucas and Chief Fultz review the options and have a recommendation for council to consider at the July 8 regular meeting.
D. James Park Deed/Legal Opinion Letter – Council received a legal opinion from Solicitor Jim Barney stating his belief that allowing alcohol to be sold or served in James Park would not trigger the reversionary clause in the deed covenant. Mr. Barney feels the worst that could happen is that the James family heirs could file suit asking the court to make the village stop permitting alcohol on the property. In response to a question from Councilman Royhab, Mr. Starcher said he believes it is common knowledge in the village that alcohol is prohibited in the park but does not know whether people would object if alcohol were allowed. Mrs. Kukay feels council should allow alcohol in the park. Mrs. Sowers said she contacted the village’s insurance company to ask if there are any liability concerns if alcohol is allowed on village property but has not yet received a response. Mr. Myers said in Port Clinton, Waterworks Park prohibits alcohol except for special events. He will obtain a copy of Port Clinton’s event permit. Mr. Redett expressed concern about the village allowing this deed covenant to be violated. Discussion was continued to the next meeting.
Mr. Hruska said he will wait to continue searching for James family heirs until council makes a decision on how it wants to proceed regarding alcohol in James Park.
E. Johnson’s Island Water Study Review – Council received copies of the Executive Summary and cost estimates developed by CT Consultants for the current Johnson’s Island water feasibility study. Discussion was tabled until the next regular meeting due to the fact no one had yet had an opportunity to review the information which was received earlier that day.
F. Update on Quotes for Air Conditioning in Fire Station Meeting Room – Because he submitted a quote, Mr. Starcher recused himself from discussion and left the meeting room. Mrs. Sowers submitted quotes to purchase and install a 3 ton mini-split heat pump/air conditioner in the fire station meeting room from the following: Starcher Enterprises for an American Standard unit in the amount of $3,828.00; Bayside Comfort for a Mitsubishi unit in the amount of $4,546.00; Ohler & Holzhauer for an LG unit in the amount of $4,878.70; Gundlach for an LG unit in the amount of $5,197.00; and All Air Heating for an LG unit in the amount of $5,885.00.
Mr. Myers moved to accept the quote from Starcher Enterprises in the amount of $3,828.00. Second by Mr. Redett. Vote: Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes. Motion carried.
Mr. Starcher returned to the council table at 6:48 p.m.
NEW BUSINESS
A. Council Authorization to Continue Membership in Ottawa Regional Planning – Mr. Royhab moved to continue participation with the Ottawa Regional Planning Commission for 2015 and to pay the annual assessment of $541.80. Second by Mrs. Kukay. Vote: Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
B. Council Authorization to Continue Membership in the Ottawa County Safety Council – Mrs. Kukay moved to continue membership in the Ottawa County Safety Council at a cost of $120 per year and to retain Bryan Lucas as the village representative to the council. Second by Mr. Redett. Vote: Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
C. Insurance Renewal – Mrs. Sowers submitted insurance proposals from The Ohio Plan, administered by Hylant Administrative Services in the amount of $26,117.00 and from Ohio Municipal Joint Self-Insurance Pool administered by Dawson Companies in the amount of $21,329.00. Mrs. Sowers explained that the rate from The Ohio Plan includes wrap-around coverage back to 2008 for any claims not honored by Public Entities Pool after the village left that plan in 2014. She added that if the village switches insurance from The Ohio Plan the wrap around coverage will no longer be in effect. Dawson Companies only offer wrap around coverage for Public Officials Liability and that would add an additional $1,458.00 to the premium amount. During discussion which followed council members expressed concern about the loss of wrap around coverage if they were to switch insurance plans this year.
Mr. Redett moved to continue participation in The Ohio Plan for property and liability insurance at a cost of $26,117.00. Second by Mrs. Kukay. Vote: Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
D. Ohio Edison and Turning Off Street Lights – Mr. Starcher reported that Ohio Edison employees stopped Mr. Lucas this year when he was turning off street lights to keep from attracting mayflies. Ohio Edison has no record of ever authorizing the village to shut off the lights despite the fact that the village has been doing so for 15 years or more. Ohio Edison official Gary Mortus said the electric company will finish shutting off the lights this year and will meet later with village officials to discuss future arrangements.
REPORTS
Solicitor
No report.
Finance and Records Committee
Mr. Starcher had nothing to report.
Streets/Sidewalks/Sewer Committee
No report.
Beautification/Parks/Cemetery Committee
Mr. Royhab commented that the informational event recently hosted by Kim and Chris Redfern at the Red Fern Inn was well attended and very nice. The event was coordinated by Western Reserve Conservancy to promote awareness of the village’s attempts to purchase the Lifeboat Station property.
Utilities/Ferries/Waterfront
Mr. Myers said he will not be in attendance at the July 22 regular meeting.
Annexation/Subdivision/Planning Commission Committee
Mr. Redett had nothing to report.
Safety/Insurance Committee
Mrs. Kukay reported she will not be in attendance at the July 22 meeting.
Fiscal Officer
Mrs. Sowers reported that there has been an $11.5 million settlement of an antitrust suit brought by the Ohio Attorney General against Cargill, Inc. and Morton Salt. All governmental entities who purchased salt from either of these companies between July 2008 and June 2011 may file to claim a portion of the settlement. The Ottawa County Engineer’s office will file a claim and disburse its share of the settlement among those entities receiving salt under the county contract. The village purchases salt through the county contract.
Police Department
No report.
Street Commissioner
Mr. Lucas reported that aside from an electric breaker that needed to be replaced, preparations in James Park for the Summerfest are going well. He also said he will not be in attendance at the July 22 meeting.
Zoning Administrator
Mr. Hruska had nothing to report.
AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $5,167.84 was made by Mr. Redett and seconded by Mr. Royhab. Vote: Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Myers. Meeting adjourned by unanimous vote at 7:15 p.m.
June 10, 2015
VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD JUNE 10, 2015
Mayor Bird called the meeting to order at 6:02 p.m. and opened with the Pledge of Allegiance.
ROLL CALL AND ATTENDANCE
Answering roll call were Angie Kukay, Duane Myers, Dave Redett, Ron Royhab and John Starcher. Dean Dorko was absent.
Also present were Fiscal Officer Rhonda Sowers, Solicitor Jim Barney, Street Commissioner Bryan Lucas, Maintenance Employee Steve Dress, Zoning Administrator Bob Hruska and Police Chief Greg Fultz.
Visitor in attendance was Port Clinton News Herald reporter Jessica Denton.
MINUTES
Minutes of the May 14, 2015 regular meeting were approved as submitted.
VISITOR COMMENTS
There were no visitor comments.
LEGISLATION
President Pro Tem John Starcher read the following legislation by title only:
A. ORDINANCE NO. 6, 2015 – An Ordinance Amending the Marblehead Codified Ordinances to Change and Clarify the Zoning Laws in Marblehead as to Accessory Buildings, Nonconforming Uses and Village Council’s Responsibilities to Act on the Planning Commission’s Recommendations. Third reading.
Motion to adopt Ordinance No. 6, 2015 made by Mr. Myers and seconded by Mrs. Kukay. Vote: Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
B. ORDINANCE NO. 8, 2015 – An Ordinance Repealing Ordinance No. 9-1970 and Affirming Codified Ordinances §39.26 and §39.27. Second reading; third reading will be June 24, 2015.
OLD BUSINESS
A. Update on Quotes for Air Conditioning in Fire Station Meeting Room – Mrs. Sowers advised that she has one quote to date for a 3 ton mini-split system for the meeting room and now that she has specifications she will be obtaining additional quotes to present at the next regular council meeting.
B. Update on Meetings with CT Consultants and Lafarge – Mayor Bird advised that she, John Starcher, Rhonda Sowers, Bryan Lucas and Steve Dress met earlier in the day with Chuck Hall and Kent Bryan of CT Consultants as well as with Jeff Grashel of Standard Lafarge. Among the items discussed were the need for a solid estimate for Alexander Pike paving; corrected quote for services to bid Prairie Street paving if bidding is required; GIS mapping and services available through RCAP; the Johnson’s Island Water Feasibility Study which should be completed by June 19. Mayor Bird would like all council members to review the water study, in particular the proposed costs and estimated assessments. Following the meeting Bryan Lucas, Steve Dress, Jeff Grashel, Kent Bryan and Chuck Hall viewed the area of Alexander Pike where trucks are driving near a steep embankment at the edge of the road to see about making this area safer and quieter. Another meeting of this group will be held at 4 p.m. on July 8.
C. High Grass at 102 Clemons Street – Chief Fultz said he sent a certified letter to the property management company regarding overgrown vegetation at 102 Clemons Street. The property manager contacted the Chief but nothing has been done to resolve the situation.
It was moved by Mr. Starcher and seconded by Mrs. Kukay to have the village cut the grass at 102 Clemons Street, noting that neither the owner nor the person in charge of the property appeared before Council to explain why the weeds should not be cut down. Vote: Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
D. GPS for Pedestrian Signs – During discussion at the May 28 meeting Steve Dress was asked to check into the cost of a GPA device to attach to the crosswalk signs so it can be tracked in the event another is stolen. Mr. Dress reported that he learned the biggest problem with the GPS devices is the short battery life which would make a GPS tracker impractical for this type of use. Discussion followed on the possibility of mounting a motion activated trail cam in the area to record anyone removing the sign. Mr. Lucas and Chief Fultz were asked to obtain additional information on trail cams.
E. Farmers’ Market Saturday, June 13 – Mayor Bird announced the second Farmers’ Market of the season will be held on the village parking lot between the Red Fern Inn and Holy Assumption Orthodox Church on Saturday, June 13 from 9 a.m. to noon. To accommodate those visiting these events, Council agreed to place a portable toilet at the site for the remainder of the season.
NEW BUSINESS
A. Discussion on Draft Legislation to Regulate Dogs, Cats and other Animals in the Village – Discussion was held on proposed legislation prepared by Solicitor Barney which would prohibit dogs, cats and other animals from running at large in the village. Mr. Royhab asked if this is a problem in the village or whether the legislation is being proposed because of a single incident. Mr. Starcher said it is not really a problem right now but there is no legislation to address the situation if it does become a problem. Mrs. Kukay submitted similar legislation that is currently in use in Green Bay, Wisconsin. Solicitor Barney said the Green Bay ordinance contains some good language and he will review it to see if any of it should be incorporated into the draft he prepared for the village. Mayor Bird said the impetus for this legislation was a recent complaint. Mr. Royhab asked if the current complaint couldn’t have been handled through existing state law. Chief Fultz said the dog owner in the current situation was cited under state law but the Chief would like to see the village have a leash law that would require owners to have their animals leashed and not just under their control. Mr. Royhab said his neighbor has a little dog that is outside with them when they are in their yard but it is not on a leash and asked if this would be illegal. Mr. Starcher said the law would only be enforced if someone files a complaint. Mr. Royhab questioned why state law wouldn’t suffice in the event of a complaint. Chief Fultz said he always has told people the village has a leash law but he thinks it was omitted when the ordinances were codified and he would like a leash law back on the books. Mrs. Sowers reported that the complainant in the recent situation of a dog running loose in Island View called to express her thanks to the village because the owner is now keeping the dog on a leash. Mr. Barney will review all the documentation and submit a revised draft for consideration at the June 24 meeting.
B. James Park – Mayor Bird reported that attempts to track down descendants of the James family have been unsuccessful so far. Just this week she learned that it is likely the property adjacent to James Park that is used for a beer tent during the St. Joseph’s Summerfest may be sold and not available after this year. The Summerfest organizers would like to set up the beer tent in the park but covenants in the James Park deed prohibit alcohol which is why the Mayor would like to track down heirs to see if this provision can be removed from the deed. A very lengthy discussion followed. Mr. Hruska was asked to look into costs to hire a genealogist to locate the James family heirs.
REPORTS
Solicitor
Mr. Barney had nothing to report.
Finance and Records Committee
Mr. Starcher had nothing to report.
Streets/Sidewalks/Sewer Committee
No report.
Beautification/Parks/Cemetery Committee
Mr. Royhab had nothing to report.
Utilities/Ferries/Waterfront
Mr. Myers reported that the Board of Public Affairs is tentatively planning a meeting to review results of the Johnson’s Island Water Feasibility Study with island residents on July 18. The Board would like to use the fire station for this meeting.
Mr. Myers also asked about the status of striping the village parking lot adjacent to the Red Fern Inn. Mr. Lucas asked if the parking spaces should be striped on an angle or straight. Mr. Starcher said to stripe straight spaces.
Annexation/Subdivision/Planning Commission Committee
Mr. Redett noted that signs posted at the Town Hall listing meeting days and times need to be updated to show Council meetings are now held on the second and fourth Wednesday instead of Thursday.
Safety/Insurance Committee
Mrs. Kukay had nothing to report.
Fiscal Officer
Mrs. Sowers reported that BWC will host an Open Dialogue meeting at the Ottawa County Resource Center on Friday, June 12. She announced that she has received training and uploaded village data to Ohiocheckbook.com and also said she was invited to attend the Ottawa County Improvement Corporation meeting in Elmore on June 17 when State Auditor Josh Mandel will be present to demonstrate and discuss Ohiocheckbook.com.
Council members initialed receipt of the May financial reports which were distributed by Mrs. Sowers prior to the meeting.
Police Department
Chief Fultz had nothing to report.
Street Commissioner
Mr. Lucas had nothing to report.
Zoning Administrator
Mr. Hruska reported the Planning Commission will meet July 1.
EXECUTIVE SESSION
Mr. Myers moved to go into executive session with the Village Solicitor at 7:05 p.m. for the purpose of discussing imminent court action. Second by Mr. Redett. Vote: Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
Mayor Bird reconvened the meeting at 7:23 p.m.
AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $38,731.13 including May payroll was made by Mr. Royhab and seconded by Mr. Redett. Vote: Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes. Motion carried. Mr. Starcher abstained.
ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 7:25 p.m.
May 28, 2015
VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD MAY 28, 2015
Mayor Bird called the meeting to order at 6:07 p.m. and opened with the Pledge of Allegiance.
ROLL CALL AND ATTENDANCE
Answering roll call were Dean Dorko, Duane Myers, Dave Redett, Ron Royhab and John Starcher. Angie Kukay was excused.
Also present were Fiscal Officer Rhonda Sowers, Street Commissioner Bryan Lucas, Zoning Administrator Bob Hruska and Police Chief Greg Fultz.
Visitor in attendance was Steve Dress.
COUNCIL VOTE TO EXCUSE MAYOR BIRD FROM THE JUNE 24 MEETING – Mr. Starcher moved to excuse Mayor Bird from the June 24 regular meeting. Second by Mr. Redett. Vote: Mr. Dorko-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
MINUTES
Minutes of the April 23, 2015 regular meeting were approved as submitted.
Minutes of the May 14, 2015 regular meeting were approved as submitted.
VISITOR COMMENTS
Steve Dress asked if the village noise ordinance covers sound from the quarry trucks. He said the trucks are now using a road adjacent to Alexander Pike which has them travelling very close to occupied residences. Mr. Dress said he has spoken with the quarry superintendent but nothing has changed. Mayor Bird asked Street Commissioner Lucas to contact quarry superintendent Jeff Grashel regarding this concern.
LEGISLATION
President Pro Tem John Starcher read the following legislation by title only:
A. ORDINANCE NO. 6, 2015 – An Ordinance Amending the Marblehead Codified Ordinances to Change and Clarify the Zoning Laws in Marblehead as to Accessory Buildings, Nonconforming Uses and Village Council’s Responsibilities to Act on the Planning Commission’s Recommendations. Second reading; third reading will be June 10, 2015.
B. ORDINANCE NO. 8, 2015 – An Ordinance Repealing Ordinance No. 9-1970 and Affirming Codified Ordinances §39.26 and §39.27. First reading; second reading will be June 10, 2015.
OLD BUSINESS
A. Update on CT Consultants Meeting – Follow Up Meeting June 10 – Mayor Bird reported that she, Mr. Starcher, Mrs. Sowers and Mr. Lucas met recently with Kent Bryan and Chuck Hall of CT Consultants to discuss concern about projects not progressing in a timely manner. There will be a follow-up meeting of the same group on June 10.
B. Obtain Quotes for Air Conditioning for Fire Station Meeting Room – Mayor Bird asked about the status of replacing the air conditioning unit in the meeting room of the fire station. Mr. Starcher said he will put together specifications for what is needed and will submit a quote from Starcher Enterprises. Once specifications are prepared quotes will also be sought from Bell Heating and Bayside Comfort.
NEW BUSINESS
A. Discussion on Dogs Running at Large – Mayor Bird said she received a complaint of a dog that is running loose in the Island View area. Chief Fultz advised that he has seen the dog running loose. There is a state law which requires owners to have their dogs under control but the Chief feels it would be easier to enforce if the village has a leash ordinance. Solicitor Barney will be contacted about potential legislation.
B. Missing Crosswalk Sign near Red Fern Inn – Mayor Bird reported that the pedestrian sign located in the crosswalk near the Red Fern Inn was stolen. Council authorized ordering a replacement sign and discussed ways to secure the signs from future theft.
C. D.S. Kirkpatrick Award – Mayor Bird announced that John Starcher was recipient of this year’s D.S. Kirkpatrick award. The announcement was made at the 78th annual Peninsula Chamber of Commerce dinner. The award recognizes unselfish dedication to community service.
D. Portable Toilet for Farm Market – Mr. Royhab commented that the portable toilet which used to be located at the back of the village parking lot has been removed and wondered if it would be possible to have it returned so it is available during the farmers’ markets. Mayor Bird said it was moved to a different location but could be moved back. Mr. Starcher noted that the Redferns had their Inn open during the last farmers’ market and will check to see if they mind people using their restrooms during this event.
REPORTS
Solicitor
No report.
Finance and Records Committee
Mr. Starcher said the finance committee has not yet met with the Fiscal Officer to discuss purchasing limits. Mrs. Sowers asked to obtain additional information before meeting with the committee.
Streets/Sidewalks/Sewer Committee
Mr. Dorko had nothing to report.
Beautification/Parks/Cemetery Committee
Mr. Royhab had nothing to report.
Utilities/Ferries/Waterfront
Mr. Myers said he was asked by Kim Redfern if the village could stripe its parking lot adjacent
to her business parking lot. Council agreed that striping would allow more orderly parking and also asked Street Commission Lucas to post a sign prohibiting overnight parking on the property.
Annexation/Subdivision/Planning Commission Committee
Mr. Redett had nothing to report.
Safety/Insurance Committee
No report.
Fiscal Officer
Mrs. Sowers read a note from Lori Fletcher and Patty Pepa, organizers of the Marblehead Bank’s 5K Daisy Run, extending thanks to the village officials who helped make the recent event successful.
Police Department
Chief Fultz said he has received complaints about uncut grass at 102 Clemons St. which is under control of a management company. Mr. Starcher suggested the Chief contact Solicitor Barney for assistance on how to proceed in this particular situation.
Street Commissioner
Mr. Lucas reported that Tom Zywiec has begun work and is doing well. He said the new banners have been hung in the downtown area and suggested Council consider purchasing new winter banners since the old ones are not uniform in size.
Zoning Administrator
Mr. Hruska had nothing to report.
AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $13,478.15 was made by Mr. Starcher and seconded by Mr. Dorko. Vote: Mr. Dorko-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
ADJOURNMENT
Motion to adjourn made by Mr. Redett and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 7:14 p.m.
May 14, 2015
VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD MAY 14, 2015
Mayor Bird called the meeting to order at 6:00 p.m. and opened with the Pledge of Allegiance.
ROLL CALL AND ATTENDANCE
Answering roll call were Dean Dorko, Angie Kukay, Dave Redett, Ron Royhab and John Starcher.
Also present were Fiscal Officer Rhonda Sowers, Solicitor Jim Barney, Street Commissioner Bryan Lucas, Zoning Administrator Bob Hruska and Police Chief Greg Fultz.
There were no visitors in attendance.
COUNCIL VOTE TO EXCUSE COUNCILMAN MYERS – Mr. Dorko moved to excuse Duane Myers from the May 14 regular meeting. Second by Mr. Royhab. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
COUNCIL VOTE TO EXCUSE COUNCILWOMAN KUKAY FROM THE MAY 28 MEETING – Mr. Starcher moved to excuse Angie Kukay from the May 28 regular meeting. Second by Mr. Redett. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
VISITOR COMMENTS
There were no visitor comments.
LEGISLATION
President Pro Tem John Starcher read the following legislation by title only:
A. ORDINANCE NO. 6, 2015 – An Ordinance Amending the Marblehead Codified Ordinances to Change and Clarify the Zoning Laws in Marblehead as to Accessory Buildings, Nonconforming Uses and Village Council’s Responsibilities to Act on the Planning Commission’s Recommendation. This was the first reading; second reading will be May 28, 2015.
B. ORDINANCE NO. 7, 2015 – An Ordinance Providing for a Pay Increase and Setting Wage Rates for Employees in the Village of Marblehead and Declaring an Emergency.
Motion to waive three readings on three separate occasions made by Mr. Starcher and seconded by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
Motion to retain the emergency clause made by Mrs. Kukay and seconded by Mr. Redett. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
Motion to adopt Ordinance No. 7, 2015 made by Mr. Royhab and seconded by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
OLD BUSINESS
A. Cleaning Service for Town Hall and Fire Station – Council received quotes from 3L Cleaning Services of Huron as well as Ship and Shore Cleaning, Port Clinton for cleaning the fire station meeting room, kitchen and restrooms and the Town Hall entry, stairway and restroom. The quote from 3L was in the amount of $120 or $150 per cleaning depending on the degree of detail and the quote from Ship and Shore was $35 per cleaning of the Fire Station and $30 per cleaning of the Town Hall. Mr. Starcher moved to authorize weekly cleaning of the Fire Station and Town Hall and accept the quote from Ship and Shore Cleaning; second by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
B. Condition of Fire Station Meeting Room After Use – Mayor Bird expressed concern about occasionally finding crumbs and sticky spots on the conference table, chairs and floor of the fire station meeting room and wondered if eating should not be permitted in the room. Following discussion it was determined that eating will not be prohibited at the present time but employees and groups will be expected to clean up after themselves.
NEW BUSINESS
A. Assignment for Finance Committee to Discuss Adopting Limits for the Amount Department Heads are Authorized to Spend Without Prior Council Approval – Mayor Bird said she and Mrs. Sowers have discussed establishing purchasing guidelines which would include spending limits for the amount department heads can authorize without prior approval of Council. The Mayor asked the Finance Committee to meet with the Fiscal Officer to consider this subject in more detail before making a recommendation to council.
B. Council Appointment of Tom Zywiec as Seasonal Recreational Park Director – Mayor Bird stated Street Commissioner Lucas interviewed those applicants who had applied for the part-time maintenance position and expressed interest in the seasonal job of Recreational Park Director. As a result, Mr. Lucas recommended that the Mayor appoint Tom Zywiec as Recreational Park Director. This position is for 25 hours per week from April through October and pays $12.00 per hour. Mr. Starcher moved to approve the appointment of Tom Zywiec to the position of seasonal Recreational Park Director effective May 18, 2015; second by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
C. Purchase of Additional Trash Receptacles for Village – Mayor Bird said there have been requests for trash receptacles to be located on village property where the Farmers’ Markets will be held this summer. Mr. Lucas said he can move the container that was located in front of the former Marblehead Market which is no longer in business. Council agreed to this move and will consider additional trash containers if a need arises in the future.
D. Memorial Day Services – Memorial Day observances will be held Sunday, May 24 at the Confederate Cemetery on Johnson’s Island and Monday, May 25 in Lakeside. Mayor Bird will speak at the Johnson’s Island ceremony and President Pro Tem John Starcher will present opening remarks at the community ceremony in Lakeside.
E. Council Authorization to Donate $100.00 each to the American Legion and VFW to be used for Memorial Day Expenses – It was moved by Mrs. Kukay and seconded by Mr. Redett to donate $100 each to the American Legion Post 555 and VFW Post 7572 to be used for Memorial Day expenses. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
F. Employment of Reserve Police Officers – Chief Fultz said he would like to re-establish a police auxiliary. Ordinance No. 9, 1970, codified as §39.27 authorizes the Mayor to appoint auxiliary officers. The original ordinance specified these officers will be paid at a rate of $2.00 per hour but the codified version states the salary for auxiliary police shall be determined by the Village Council. The Chief recommends auxiliary positions be non-paid. Solicitor Barney said the codified ordinance would prevail but to make things clear he will prepare legislation to repeal the original 1970 ordinance. Mr. Starcher moved that auxiliary police officers will serve without pay. Second by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
REPORTS
Mayor
Mayor Bird reported she has arranged for Chuck Hall and Kent Bryan of CT Consultants to meet with her, John Starcher, Rhonda Sowers and Bryan Lucas to discuss village projects at 2 pm on May 21 in the Fire Station.
Solicitor
Mr. Barney had nothing to report.
Finance and Records Committee
Mr. Starcher reported that the first Farmers’ Market held May 9 was very successful. He also advised that the village merchants have ordered new banners.
Streets/Sidewalks/Sewer Committee
Mr. Dorko advised that he and Mr. Lucas met with Charlene Carroll recently to discuss the issue of an obstructed catch basin and erosion at the base of Stone Street. Mr. Lucas will be removing rock from the end of the drain tile to alleviate the situation.
Beautification/Parks/Cemetery Committee
Mr. Royhab reported on the status of the bike path which will be bid soon and scheduled for construction this fall. In preparation for this project the utility company will be moving 2 poles from the path this summer. The boulders formerly in the road right of way have been relocated.
Utilities/Ferries/Waterfront
No report.
Annexation/Subdivision/Planning Commission Committee
Mr. Redett stated that regulation of food carts was discussed during the May 6 Planning Commission meeting. Solicitor Barney is preparing options for the Commission to consider at its June meeting.
Safety/Insurance Committee
Mrs. Kukay had nothing to report.
Fiscal Officer
Mrs. Sowers reported that Councilman Myers recently attended a community open house for the planned Lake Erie Islands Water Trail and will keep council informed of the progress of this project; presented a recap of the May 13 training conducted by Olga Trumpower on hiring procedures; announced the Ottawa County Budget Commission will conduct a meeting at 7 pm May 21 to consider a request from the Health Department for an additional $40,000 in 2016 that will come from local governments (including Marblehead) which fund the department; and advised she has received a copy of the 2015 wage survey compiled by the Ohio Municipal League. Mrs. Sowers also commented on an article in the recent Cities and Villages magazine which explains the trend of planning streets to accommodate all means of transportation including pedestrians and cyclists.
Council members initialed receipt of the April financial reports which were distributed prior to the meeting.
Police Department
Chief Fultz reported that Elmore Police Department sponsored the county-wide Police Memorial service earlier that day. Marblehead Police will sponsor the 2016 observance.
Street Commissioner
Mr. Lucas said Danbury High School students will be participating in community service activities by helping to clean James Park on May 15, weather permitting.
Zoning Administrator
Mr. Hruska had nothing to report.
AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $152,072.66 including April payroll was made by Mrs. Kukay and seconded by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Redett-yes; Mr. Royhab-yes. Motion carried. Mr. Starcher abstained.
ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 7:01 p.m.
April 23, 2015
VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD APRIL 23, 2015
Mayor Bird called the meeting to order at 6:00 p.m. and opened with the Pledge of Allegiance.
ROLL CALL AND ATTENDANCE
Answering roll call were Angie Kukay, Duane Myers, Dave Redett, Ron Royhab and John Starcher. Dean Dorko was excused.
Also present were Fiscal Officer Rhonda Sowers, Street Commissioner Bryan Lucas, Zoning Administrator Bob Hruska, Police Chief Greg Fultz, Sgt. Casey Joy, Ptl. Loren Welch and Ptl. Stacey Stetler.
Visitors in attendance were Kim Redfern, Bailey Cagle, Connie Batterton, Kahl McCrory, Terry McCrory, Sheila Meltzer, Melissa Skinner, Leroy Widing, and Kathie Widing.
MINUTES
Minutes of the April 9, 2015 regular meeting were approved as submitted. Minutes of the April 20, 2015 public hearing were approved as submitted.
SWEARING IN OF PART TIME POLICE OFFICER KAHL McCRORY
Based on a recommendation from Chief Fultz, Mayor Bird proposed the appointment of Kahl McCrory as a part-time police officer with the village. Mr. Starcher moved to approve the appointment of Kahl McCrory as a part-time police officer; second by Mr. Royhab. Vote: Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
Mayor Bird administered the oath of office to Patrolman Kahl McCrory.
VISITOR COMMENTS
There were no visitor comments.
LEGISLATION
President Pro Tem John Starcher read the following legislation by title only:
A. RESOLUTION NO. 5, 2015 – Resolution Finalizing the Village of Marblehead and State of Ohio State Route 163 Bike Path Project and Declaring an Emergency.
Motion to waive three readings on three separate occasions made by Mr. Myers and seconded by Mrs. Kukay. Vote: Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
Motion to retain the emergency clause made by Mr. Myers and seconded by Mr. Starcher. Vote: Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
Motion to adopt Resolution No. 5, 2015 made by Mr. Royhab and seconded by Mrs. Kukay. Vote: Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
OLD BUSINESS
A. Council Approval to Pay Fire State Renovations from General Fund – Mrs. Sowers stated there is not sufficient money in the fire fund to continue paying for renovations to the meeting room, kitchen and restrooms in the building. She said there is money appropriated in the general fund for maintenance of buildings and grounds and asked if council would authorize these expenditures from the general fund. Mr. Starcher moved to pay the current and any future cost of renovations to the fire station from the general fund. Second by Mrs. Kukay. Vote: Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
B. Quotes on Fire Station Floor – Council received two quotes for replacement of the floor in the meeting room, kitchen, hall and restrooms of the fire station. One was a quote from Sherwin-Williams Floor Covering in the amount of $4,572.20 and the second was a quote from Young’s Floor Covering in the amount of $10,267.00. Mr. Starcher moved to accept the quote from Sherwin-Williams in the amount of $4,572.20; second by Mr. Myers. Vote: Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
C. Update on Progress with Recent Recommendations from Ohio Plan Risk Management – Mrs. Sowers submitted the completed response prepared by Olga Trumpower to the recommendations made following a recent risk management assessment of hiring and personnel policies conducted by The Ohio Plan. Among other things, the response states the village will implement a uniform hiring process; update application forms; annually review driving records of those employees who operate village owned vehicles; and update a citizen complaint form used by employees to document and follow-up on complaints made by the public. Mrs. Trumpower is currently making proposed policy revisions to be reviewed by legal counsel and then submitted to council for approval. Implementation of the Risk Management recommendations qualifies the village for an insurance discount.
D. Appointment of Steve Dress to the Part-Time Maintenance Position – Council Approval and Setting Wage - Following a recommendation from Street Commissioner Lucas, Mayor Bird recommended the appointment of Steve Dress to the part-time maintenance position recently vacated by Tom Christ. The Mayor also asked that council set a starting wage for the position since the $13.25 per hour rate in the pay ordinance only applied to the current employee. Mr. Starcher said the finance committee discussed this issue and would recommend starting a new employee in the part-time position at $12.50 per hour. Mr. Starcher moved to approve the appointment of Steve Dress to the part-time maintenance position effective April 27, 2015 at a rate of $12.50 per hour; second by Mr. Redett. Vote: Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
NEW BUSINESS
A. Police Reverse Raffle – Mayor Bird reminded all that the Police Association will host the annual reverse raffle on Saturday, April 25, 2015 at St. Mary’s Hall.
B. Venders Permit/Farmers Market – Mayor Bird reported the Marblehead Merchants have expressed interest in using the village owned parking lot adjacent to Holy Assumption Church for a monthly farmers’ market from May through October. Because the merchants are not an organized group there was concern as to who would be responsible for obtaining permits and how they could provide required insurance. After checking with the village’s insurance carrier Mrs. Sowers learned the village has special event coverage for this type of activity and can sponsor monthly farmer’s markets in conjunction with the merchants. She also consulted the village solicitor who had no objections to the village hosting this event. Mr. Starcher agreed to be the coordinator for the farmers’ markets which will be held the second Saturday of each month beginning May 9th and ending October 10th. Village merchants in attendance expressed their thanks.
C. Council Approval to Fill Open Seasonal Park Position (25 hrs. per week/$12 per hr.) – Mayor Bird noted that appointment of Steve Dress to the part-time maintenance position has created a vacancy in the seasonal park position. The seasonal park employee earns $12 per hour and works 25 hours per week from April through October. The Mayor asked if Council would like to advertise the opening or whether they would first like to see if those persons who applied for the part-time maintenance position are interested in the seasonal job. Mr. Myers moved to interview those who already applied and if none are interested then Mr. Lucas should advertise for the seasonal park opening; second by Mrs. Kukay. Vote: Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
D. Council Recommendation for Finance Committee to Review Olga Trumpower’s hourly rate – Mayor Bird said Council is going to need to amend the pay ordinance regarding the new part-time maintenance pay rate and asked that the finance committee consider an increase for part-time employee, Olga Trumpower. The Mayor said the Board of Public Affairs has recommended an increase citing the outstanding job she has done as billing clerk for the water department. Mr. Starcher said the finance committee was aware of the BPA request, has discussed it and recommends increasing Mrs. Trumpower’s pay to $15.00 per hour. Mr. Starcher moved to increase pay for billing clerk Olga Trumpower to $15.00 per hour effective with the start of the next pay period; second by Ron Royhab. Vote: Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
E. Budget/Paving of Church and Prairie Streets – Mrs. Sowers said money is appropriated this year for paving of Church and Prairie Streets, a portion of Alexander Pike and the village’s share of the bike path. Unfortunately, the final invoice for the bike path is $105,700.00 rather than the $67,000.00 grant estimate used for appropriations. Mr. Starcher added that this difference of $38,000.00 means the village can pave either Church or Prairie this year but not both without amending appropriations. Mr. Lucas said Prairie is more heavily travelled and should be done first. Council agreed to proceed with having specifications prepared for bidding Prairie Street paving.
REPORTS
Mayor
Mayor Bird announced that Doug Waugh has taken a job as a full-time dispatcher with the Ottawa County Sheriff’s Department. He plans to continue as a volunteer with the Danbury Twp. Fire Dept. and will also continue to serve as Marblehead’s Fire Prevention Officer.
Solicitor
No report.
Finance and Records Committee
Mr. Starcher had nothing additional to report for his committee but did remind all that the Marblehead Bank 5K Daisy Run will be held May 9.
Streets/Sidewalks/Sewer Committee
No report.
Beautification/Parks/Cemetery Committee
Mr. Royhab had nothing to report.
Utilities/Ferries/Waterfront
Mr. Myers had nothing to report.
Annexation/Subdivision/Planning Commission Committee
Mr. Redett had nothing to report.
Safety/Insurance Committee
Mrs. Kukay had nothing to report.
Fiscal Officer
Mrs. Sowers read correspondence announcing State Senator Randy Gardner will host a state budget discussion from 11 a.m. to 12:30 p.m. April 30 at Ida Rupp Public Library; reported the village received a 100% award at the Safety Council CEO breakfast April 22; advised she was contacted by representatives of Costco to see if the village is interested in a membership for the new store which will be opening soon in Perrysburg; stated she is investigating options for natural gas carriers as a result of the currently high price being charged for two of the three village buildings heated by gas; and announced Pittsburg Tank has completed repairs to the water tower and will be back in several weeks to complete the cleaning.
Police Department
Chief Fultz said he received notice from the Ohio Attorney General’s office that the 16 member Advisory Group on Law Enforcement Training has recommended increasing standards for candidates to be admitted to any basic peace officer training academy; increasing substantially the minimum number of basic training hours; and increasing the mandated training hours for all police officers from 4 to 40 hours per year. To date none of these recommendations has been implemented but the Chief will keep Council informed.
Street Commissioner
Mr. Lucas said he will be patching Alexander Pike next week in preparation for the Daisy Run.
Zoning Administrator
Mr. Hruska had nothing to report.
AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $6,845.24 was made by Mr. Starcher and seconded by Mrs. Kukay. Vote: Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 6:44 p.m.
April 20, 2015 Public Hearing
VILLAGE OF MARBLEHEAD PUBLIC HEARING
HELD APRIL 20, 2015
President Pro Tem John Starcher called the Public Hearing to order at 12:00 noon.
In attendance were John Starcher, Duane Myers, Fiscal Officer Rhonda Botti Sowers and Zoning Administrator Bob Hruska.
There were no visitors.
Purpose of the Public Hearing was to receive input on proposed zoning text amendments initiated by the Planning Commission to amend §154.004, §154.019, §154.021 and §154.250 through §154.254 of the Marblehead zoning code.
Duane Myers asked about the proposed change to §154.019 which will require accessory buildings to be located in the rear yard. He asked how this will apply to corner lots which have frontage on two streets and noted there are many corner lots in the village which will be affected by this change.
Mr. Hruska provided a detailed discussion of how he determines the location of the rear yard and also advised Mr. Myers that any existing, non-conforming accessory structure may be replaced as long as it’s located in the existing footprint.
The Public Hearing was adjourned at 12:21 p.m.
April 9, 2015
VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD APRIL 9, 2015
Mayor Bird called the meeting to order at 6:03 p.m. and opened with the Pledge of Allegiance.
ROLL CALL AND ATTENDANCE
Answering roll call were Dean Dorko, Angie Kukay, Duane Myers, Dave Redett, Ron Royhab and John Starcher.
Also present were Fiscal Officer Rhonda Sowers, Street Commissioner Bryan Lucas, Zoning Administrator Bob Hruska and Solicitor Jim Barney.
Visitors in attendance were Joanne Shearer, Steve Dress and Cheryl Dress.
MINUTES
Minutes of the March 26, 2015 regular meeting were approved as submitted. Minutes of the April 1, 2015 special meeting were approved as submitted.
VISITOR COMMENTS
Joanne Shearer was present to ask the process to file a complaint against a village employee. Mayor Bird advised that the complaint should be sent to the mayor in writing.
Steve Dress, property owner on Alexander Pike asked when the village plans to repair his street. He said it is in poor repair and not getting any better. He added that the last time he remembers any surfacing of the road was in 1982 after the sewer line was installed. Mayor Bird said repair of this road is at the top of Council’s capital project list. Mr. Starcher said plans are to begin the process this year but added that a large part of the cost for Alexander Pike will need to be financed. Mr. Dress asked if the road could be done in phases. Mr. Starcher said if it is done in phases the north end of the road will certainly be done first.
LEGISLATION
President Pro Tem John Starcher read the following legislation by title only:
A. ORDINANCE NO. 5, 2015 – An Ordinance Repealing the Village of Marblehead Codified Ordinance Chapter 150 and Replacing Chapter 150 with Updated Flood Damage Reduction Ordinance. Third reading.
Mr. Myers moved to adopt Ordinance No. 5, 2015. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
B. RESOLUTION NO. 3, 2015 – A Resolution to Authorize the Mayor to Execute and File an Application with the Ohio Department of Natural Resources and the Land and Water Conservation Fund Program to Obtain Grant Funding to Purchase Real Estate for a Park and Declaring an Emergency.
Motion to waive three readings on three separate occasions made by Mr. Dorko and seconded by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
Motion to retain the emergency clause made by Mr. Myers and seconded by Mr. Royhab. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
Motion to adopt Resolution No. 3, 2015 made by Mr. Starcher and seconded by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
C. RESOLUTION NO. 4, 2015 – A Resolution Authorizing the Mayor to Execute and File an Application with the Ohio Department of Natural Resources to Obtain Grant Funding from the Ohio Nature Works Program to Purchase Real Estate for a Park and Declaring an Emergency.
Motion to waive three readings on three separate occasions made by Mr. Starcher and seconded by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
Motion to retain the emergency clause made by Mr. Myers and seconded by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
Motion to adopt Resolution No. 4, 2015 made by Mr. Dorko and seconded by Mr. Starcher. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
OLD BUSINESS
A. Public Hearing on Zoning Text Amendments – Mayor Bird stated there will be a Public Hearing on proposed text amendments at noon on Monday, April 20, 2015 at the Fire Station. Zoning Administrator Bob Hruska will open the meeting, answer questions and take public input if there is any. Fiscal Officer Rhonda Sowers will record the minutes of the hearing.
B. Status on Hiring bi-weekly cleaning service for Town Hall and Fire Station – Mayor Bird said additional quotes have been requested for comparison and will be submitted to Council for consideration once all have been received.
C. Update of Recommendations from Ohio Plan Risk Management – Mayor Bird advised that Olga Trumpower is working to address the recommendations made recently by the Risk Management representative from The Ohio Plan. Responding to these recommendations by April 24, 2015 makes the village eligible for the Ohio Plan Advantage or Safety Allowance Program at the June renewal.
NEW BUSINESS
A. Police Reverse Raffle – Mayor Bird reminded all that the Police Association will host the annual reverse raffle on Saturday, April 25, 2015 at St. Mary’s Hall.
B. Planning Commission Discussion on Regulation of Food Carts in the Village – Mayor Bird reported the Planning Commission has discussed implementing regulations for food carts in the village. She said several years ago a permit was issued for one to operate after which she received complaints from residents. There was recently a second request which is what prompted the Planning Commission to look at regulating this use. The Mayor said she would like to see food carts banned. A lively and lengthy discussion followed with Mr. Starcher, Mr. Royhab and Mr. Myers in support of food carts in the village. They agreed the use could be regulated but did not favor banning food carts altogether. Mr. Starcher reminded that if the concern is about the appearance of food carts, zoning does not regulate aesthetics. Mr. Royhab expressed hope that some compromise can be reached to allow food cart vendors in the village. Mayor Bird said she will take this information back to the Planning Commission.
C. Ohio Treasurer’s Online Checkbook Program – Mrs. Sowers reported that on April 8 she was invited to Columbus to participate in State Treasurer Josh Mandel’s press conference announcing that his new initiative, www.ohiocheckbook.com. is being expanded for voluntary use by all local governments in Ohio. The program will allow anyone to search detailed government expenditures online. Mrs. Sowers has been assisting the programmers who were developing this software for the past year and a half and, as a result, Marblehead is among the first 10 local governments in Ohio signed up for the program. Treasurer Mandel recognized the village for its leadership in this effort.
REPORTS
Solicitor
Mr. Barney had nothing to report.
Finance and Records Committee
Mr. Starcher reported that he and Mrs. Sowers were unable to meet to review first quarter financial activity but he did peruse reports and advised that finances are in line with budgets and appropriations.
Streets/Sidewalks/Sewer Committee
Mr. Dorko said he and Mr. Lucas will meet with Charlene Carroll regarding her concern about Stone Street. Mr. Dorko added he will be out of state on April 23 and unable to attend the regular council meeting on that date.
Beautification/Parks/Cemetery Committee
Mr. Royhab had nothing to report for his committee but said that Marblehead resident Donna Luecke and local artist Jodie McCallum have collaborated on a children’s book about the history of the Tin Goose which will be available later this year at the Liberty Aviation Museum at Carl Keller Field.
Utilities/Ferries/Waterfront
Mr. Myers had nothing to report.
Annexation/Subdivision/Planning Commission Committee
Mr. Redett had nothing to report.
Safety/Insurance Committee
Mrs. Kukay asked about the crosswalk signs Council ordered last fall. Mr. Lucas said the signs were ordered and received and will be located in the crosswalks by Memorial Day weekend.
Fiscal Officer
Council members initialed receipt of the March financial reports which were distributed prior to the meeting.
Mrs. Sowers provided information on the bi-weekly training for department heads conducted April 8 by Olga Trumpower on the topic of Public Records. The session generated a lot of discussion and lasted longer than normal. It was decided that these trainings should be held monthly now that spring has arrived and work schedules are busier. The next training will be held May 13.
Mrs. Sowers reported the Board of Public Affairs hired a new water operator, Bronson Wetzel, to fill the position vacated earlier this year by Dan Bond. Mr. Wetzel’s first day on the job was April 6.
Police Department
No police report.
Street Commissioner
Mr. Lucas elaborated on the Stone Street concern. He said last fall he and Mr. Dorko met with Charlene Carroll who had concerns about drainage at the end of Stone Street. It was discovered that rocks have shifted and blocked the end of the storm sewer. It was decided at that time to wait until spring to do this work.
Zoning Administrator
Mr. Hruska had nothing to report.
AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $44,186.47 including March payroll was made by Mr. Dorko and seconded by Mr. Redett. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes. Motion carried. Mr. Starcher abstained.
COUNCIL VOTE TO EXCUSE DEAN DORKO FROM THE APRIL 23 MEETING – Mr. Starcher moved to excuse Dean Dorko from the April 23, 2015 regular meeting. Second by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab; Mr. Starcher-yes. Motion carried.
ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 6:59 p.m.
April 1, 2015 Special Meeting
VILLAGE OF MARBLEHEAD SPECIAL COUNCIL MEETING
HELD APRIL 1, 2015
Mayor Jacqueline Bird called the special meeting to order at 5:34 p.m. and opened with the Pledge of Allegiance. The meeting was called for the purpose of a second reading of Ordinance No. 5, 2015.
ROLL CALL AND ATTENDANCE
Answering roll call were Dean Dorko, Angie Kukay, Duane Myers, Dave Redett, Ron Royhab and John Starcher.
Also present was Fiscal Officer Rhonda Botti Sowers.
There were no visitors in attendance..
LEGISLATION
President Pro Tem John Starcher read the legislation by title only.
A. ORDINANCE NO. 5, 2012 – An Ordinance Repealing the Village of Marblehead Codified Ordinance Chapter 150 and Replacing Chapter 150 with Updated Flood Damage Reduction Ordinance. Second reading; no action taken. Third reading will be April 9, 2015.
ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 5:35 p.m.
March 26, 2015
VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD MARCH 26, 2015
President Pro Tem John Starcher called the meeting to order at 6:06 p.m. and opened with the Pledge of Allegiance.
ROLL CALL AND ATTENDANCE
Answering roll call were Angie Kukay, Duane Myers, Dave Redett, Ron Royhab and John Starcher.
Also present were Fiscal Officer Rhonda Sowers, Street Commissioner Bryan Lucas, Police Chief Greg Fultz and Engineer Kent Bryan.
There were no visitors in attendance.
MINUTES
Mr. Myers moved to amend minutes of the March 12, 2015 meeting as follows: under new business change the resignation date for Tom Christ from March 30 to March 31, 2015; and under the Mayor’s report change the time of the Lakeside Heritage Society meeting from 6 p.m. to 7 p.m. Second by Mr. Redett. Vote: Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Minutes of the March 12, 2015 meeting were approved as amended.
VISITOR COMMENTS
There were no visitor comments.
LEGISLATION
President Pro Tem John Starcher read the following legislation by title only:
A. ORDINANCE NO. 5, 2015 – An Ordinance Repealing the Village of Marblehead Codified Ordinance Chapter 150 and Replacing Chapter 150 with Updated Flood Damage Reduction Ordinance. First reading; no action taken.
OLD BUSINESS
A. Set Special Meeting for Second Reading of Ordinance No. 5, 2015 – Mrs. Sowers explained that Ordinance No. 5 needs to have three readings by April 9 in order for it to go into effect in time to meet the FEMA filing deadline in May. Council set a special meeting for 5:30 p.m. on Wednesday, April 1, 2015 at the Fire Station for the purpose of a second reading of Ordinance No. 5, 2015.
B. Public Hearing on Zoning Text Amendments – Mr. Starcher reminded all there will be a Public Hearing on proposed text amendments at noon on Monday, April 20, 2015 at the Fire Station.
C. Update on Fire Station/Town Hall Improvements – Mrs. Sowers said one quote for flooring has been received from Sherwin Williams but she is waiting for a quote from Young’s Floor Covering before submitting them to Council. She presented quotes for window treatments. Cost for vinyl, vertical blinds installed is between $150 and $200 per window and cost for honeycomb, insulating blinds is approximately $300 per window. Council accepted the quote from Young’s for the honeycomb, insulated shades. Mrs. Sowers had a price for installation of replacement ceiling tiles at a cost of $1611.51 from MBC Construction. Mr. Lucas said he is capable and now has the time to do the ceiling replacement and submitted samples of ceiling tile. Council agreed Mr. Lucas should do the ceiling replacement.
D. Website Updates – Mr. Starcher noted several items which need to be updated on the village website. These items have been forwarded to Bob Hruska for corrections.
Mr. Dorko arrived at 6:35 p.m.
E. Update on Grant Application for Acquisition of Lifeboat Station Property – Mr. Starcher advised that Mayor Bird and Bob Hruska were in attendance at the District 5 NRAC meeting in Bowling Green to learn the fate of the Village’s Clean Ohio Grant application for funds to acquire the Lifeboat Station Property. He received a call from the Mayor just prior to the Council meeting to advise that the project was awarded a partial grant of $600,000. The village will need $400,000 more to complete the purchase. Western Reserve Land Conservancy, which is assisting with this project, will look into additional options for Council’s consideration.
NEW BUSINESS
A. Annual Donation request to the Ottawa County Drug Task Force – Council received the annual request from the Ottawa County Prosecutor for donations from local governments to assist in the activities of the County’s Drug Task Force. Suggested donation for entities with a population of 0-1000 residents is $750. Mrs. Sowers said Council has donated $500 in the past and there is up to $1,000 appropriated for this expenditure. Chief Fultz said his department has recently been working with the Drug Task Force on some issues within the village. Following discussion, Mr. Royhab moved to donate $1,000.00 to the Ottawa County Drug Task Force. Second by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
B. Council Authorization to Continue Membership in BWC Group Rating Administered by Comp Management – Mr. Myers moved to continue membership in the Ohio Municipal League’s BWC group rating program administered by Comp Management at an annual fee of $590 and a projected premium saving for 2016 of 57%. Second by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
C. PD Annual Easter Egg Hunt at James Park, Saturday, April 4, 2015 at 1:00 PM – Mr. Starcher announced the annual Easter Egg Hunt sponsored by the Marblehead Police Association will be Saturday, April 4 at 1:00 p.m. in James Park.
D. Bicycle Safety Activities – Mr. Royhab said he would like to see a youth bicycle safety program held in conjunction with this fall’s opening of the bike path in the Village. Council enthusiastically supported the idea. Mr. Starcher appointed Mr. Royhab to head a special committee to coordinate this activity. Mrs. Kukay and Mr. Dorko volunteered to serve on the committee and Chief Fultz will have an officer work with the group as well.
REPORTS
Solicitor
No report.
Finance and Records Committee
Mr. Starcher gave a brief report on the meeting hosted by the Lakeside Heritage Society on March 25. A second meeting is being planned for early June.
Streets/Sidewalks/Sewer Committee
Mr. Dorko had nothing to report.
Beautification/Parks/Cemetery Committee
Mr. Royhab had nothing to report for his committee but did report that on April 15 the Redfern Winery will open in the former Schoolhouse Gallery on Main Street.
Utilities/Ferries/Waterfront
Mr. Myers had nothing to report.
Annexation/Subdivision/Planning Commission Committee
Mr. Redett had nothing to report.
Safety/Insurance Committee
Mrs. Kukay had nothing to report.
Fiscal Officer
Mrs. Sowers read the following correspondence: an invitation from the Marblehead Peninsula Chamber of Commerce to attend the 78th annual banquet on May 21 at the Catawba Island Club; annual report of 2014 activity for Lake Erie Shores and Islands from Larry Fletcher of the Ottawa County Visitors Bureau and an offer from him to attend a future council meeting to provide a 2015 update; notification from the Ohio Department of Commerce, Division of Liquor Control that all liquor permits in the village renew on June 1 and any renewal objections by Council need to be filed by May 4; notice from the Ottawa Regional Planning Director that the Community Development Strategy meeting for the CDBG program will be held April 6 at 9 a.m. at the Ottawa County Courthouse.
Mrs. Sowers also provided information on the bi-weekly training for department heads conducted March 25 by Olga Trumpower on the topic of Standard Work Week and Authorized Leave policies.
Police Department
Resignation of Officer Shawn Craig
Chief Fultz reported that Officer Shawn Craig has submitted his resignation effective April 8, 2015, to take the position of police chief on Kelleys Island. Council accepted the resignation and authorized the Chief to advertise for a new part-time officer.
Street Commissioner
Mr. Lucas had nothing to report.
Zoning Administrator
No report.
AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $9,899.68 was made by Mr. Redett and seconded by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
COUNCIL VOTE TO EXCUSE MAYOR BIRD AND ZONING ADMINISTRATOR BOB HRUSKA – Mr. Myers moved to excuse Mayor Bird and Zoning Administrator Hruska from the March 26 regular meeting. Second by Mr. Redett. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab; Mr. Starcher-yes. Motion carried.
ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Royhab. Meeting adjourned by unanimous vote at 7:04 p.m.
March 12, 2015
VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD MARCH 12, 2015
Mayor Bird called the meeting to order at 6:00 p.m. and opened with the Pledge of Allegiance.
ROLL CALL AND ATTENDANCE
Answering roll call were Dean Dorko, Angie Kukay, Duane Myers, Dave Redett and John Starcher.
Also present were Fiscal Officer Rhonda Sowers, Solicitor Jim Barney, Street Commissioner Bryan Lucas and Zoning Administrator Bob Hruska.
Visitor in attendance was James Dorko.
COUNCIL VOTE TO EXCUSE COUNCILMEN ROYHAB AND DORKO
Mr. Myers moved to excuse Councilman Ron Royhab from the March 12 regular meeting and to excuse Councilman Dean Dorko from the same meeting following legislation. Second by Mr. Starcher. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Starcher-yes. Motion carried.
MINUTES
Minutes of the February 26, 2015 regular meeting were approved as submitted.
VISITOR COMMENTS
The Mayor and Council extended congratulations to James Dorko who received notification just prior to the meeting that he received appointment to the US Military Academy at West Point.
LEGISLATION
President Pro Tem John Starcher read the following legislation by title only:
A. ORDINANCE NO. 4, 2015 – An Ordinance Providing Bicycle Travel Improvements Along SR 163 in the Village of Marblehead and Declaring an Emergency.
Motion to waive three readings on three separate occasions made by Mr. Dorko and seconded by Mr. Myers. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Starcher-yes. Motion carried.
Motion to retain the emergency clause made by Mrs. Kukay and seconded by Mr. Starcher. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Starcher-yes. Motion carried.
Motion to adopt Ordinance No. 4, 2015 made by Mr. Starcher and seconded by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Starcher-yes. Motion carried.
Mr. Dorko was excused at 6:04 p.m.
OLD BUSINESS
A. Update on Training Conducted by Olga Trumpower – Mrs. Sowers said the training conducted for department heads by Mrs. Trumpower March 11th focused on Financial Procedures which included appropriations, expenditures and purchase orders.
B. Update on Fire Station and Town Hall Improvements – Mrs. Sowers reported that Doug Waugh and Bryan Lucas have been working to remove items from the room and painting is set to begin the week of March 16. She said she is still waiting for quotes on flooring, window treatments and cleaning service. Cost for replacing the wall air conditioner with a new unit will be approximately $4,000. Mr. Lucas said he is waiting for a quote from Swain Masonry to repair the wall when the air conditioner is removed. Mr. Lucas added that the new sink and water heater will be installed at the Village Hall restroom within the next few days.
NEW BUSINESS
A. Set Date for Public Hearing – Following a March 4, 2015 hearing on zoning text amendments, the Marblehead Planning Commission forwarded its recommendation to Council that the amendments be approved. The amendments, initiated by motion of the Planning Commission, propose to modify several accessory building regulations including height and placement of structures and to clarify the voting requirement language of Village Council as it applies to recommendations made by the Planning Commission. Council will hold a public hearing on the text amendments at noon, Monday, April 20, 2015 in the Fire Station.
B. Motion to Authorize Purchase of 2015 GMC Pickup Truck through State Purchasing – Mr. Starcher moved to authorize the purchase of a 2015 GMC Sierra 2500HD, 4WD pickup truck through a state purchasing program contract awarded to Collection Buick at a cost of $26,566.00. Second by Mr. Myers. Vote: Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Starcher-yes. Motion carried.
C. Motion to Accept a Quote from Judco Truck Equipment to outfit the 2015 GMC Pickup Truck – Mr. Myers moved to accept a quote from Judco Truck Equipment in the amount of $5,300.00 for installation of a snow plow, mount, lights and hydraulics for the 2015 GMC pickup. Second by Mrs. Kukay. Vote: Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Starcher-yes. Motion carried.
D. Motion to Authorize Purchase of a 2015 GMC Cab and Chassis through State Purchasing – Mr. Myers moved to authorize the purchase of a 2015 12,800 lb. 4 WD GMC Sierra cab and chassis through a state purchasing program contract awarded to Bob Ross Buick at a cost of $36,811.00. Second by Mr. Redett. Vote: Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Starcher-yes. Motion carried.
E. Motion to Accept a Quote from Judco Truck Equipment to outfit the 2015 GMC Cab and Chassis – Mr. Starcher moved to accept a quote from Judco Truck Equipment in the amount of $36,915.00 for installation of dump body, hoist, hydraulics, snow plow, spreader, electrical system and miscellaneous accessories on the 2015 GMC cab and chassis. Second by Mr. Redett. Vote: Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Starcher-yes. Motion carried.
F. Ohio Plan Risk Management Recommendations – Council received several recommendations for Council consideration from Dale Gottfried, Risk Control Representative of the Ohio Plan. These are suggestions for administrative procedures such as hiring practices and logging citizen complaints. Council asked that Mrs. Trumpower review the list and develop procedures for Council’s consideration.
G. Accept Resignation of Tom Christ Effective March 31, 2015 – Council accepted with regrets the resignation of part-time maintenance employee Tom Christ effective March 31, 2015. Council will advertise for a replacement and accept applications until April 1.
REPORTS
Mayor
Mayor Bird announced the Lakeside Heritage Society will hold a meeting March 25 to discuss the development of a Peninsula Historical Societies and Museums Council for the purpose of coordinating activities and resources to preserve the unique history and heritage of the area. The meeting will be held at 7 p.m. at the Marblehead Fire Station and is open to anyone interested.
Solicitor
Mr. Barney said he was asked to review an assignment of the purchase contract for the Lifeboat Station Property. The agreement is required for the grant application. The grant meeting will be held March 26 in Bowling Green. Mayor Bird and Bob Hruska plan to attend.
Motion to Authorize Mayor to Sign Lifeboat Station Purchase Agreement
Mr. Starcher moved to authorize the Mayor to sign an assignment of the purchase agreement for the Lifeboat Station property pending review by legal counsel. Second by Mr. Redett. Vote: Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Starcher-yes. Motion carried.
Finance and Records Committee
Mr. Starcher had nothing to report.
Streets/Sidewalks/Sewer Committee
No report.
Beautification/Parks/Cemetery Committee
No report.
Utilities/Ferries/Waterfront
Mr. Myers had nothing to report.
Annexation/Subdivision/Planning Commission Committee
Mr. Redett had nothing to report.
Safety/Insurance Committee
Mrs. Kukay had nothing to report.
Fiscal Officer
Council members initialed receipt of the February financial reports which were distributed prior to the meeting. Mrs. Sowers reported she and Mrs. Trumpower recently attended CATO training regarding security measures for online ACH transactions and she also participated in a webinar on Workers’ Comp retrospective to prospective billing. Mrs. Sowers also announced that the Ohio Plan will now be providing cyberattack coverage effective with the June renewal.
Police Department
No report.
Street Commissioner
Mr. Lucas reported he has been taking care of those items that need to be removed from the right-of-way along the bike path route. The only items left to be addressed are rocks at the edge of the South Passage condominium property. These will be removed as soon as the snow clears from the area.
Zoning Administrator
Mr. Hruska had nothing to report.
AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $49,731.85 including February payroll was made by Mr. Redett and seconded by Mrs. Kukay. Vote: Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes. Motion carried. Mr. Starcher abstained.
ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 7:10 p.m.
February 26, 2015
VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD FEBRUARY 26, 2015
Mayor Bird called the meeting to order at 6:12 p.m. and opened with the Pledge of Allegiance.
ROLL CALL AND ATTENDANCE
Answering roll call were Dean Dorko, Angie Kukay, Dave Redett, Ron Royhab and John Starcher. Duane Myers was excused.
Also present were Fiscal Officer Rhonda Sowers, Street Commissioner Bryan Lucas, Zoning Administrator Bob Hruska and Engineer Kent Bryan of CT Consultants.
There were no visitors in attendance.
MINUTES
Minutes of the February 12, 2015 regular meeting were approved as submitted.
VISITOR COMMENTS
There were no visitor comments.
LEGISLATION
A. ORDINANCE NO. 2, 2015 – An Ordinance Setting Appropriations for Current Expenditures of the Village of Marblehead, State of Ohio During the Fiscal Year Ending December 31, 2015 and Declaring an Emergency.
Motion to waive three readings on three separate occasions made by Mr. Dorko and seconded by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
Motion to retain the emergency clause made by Mr. Starcher and seconded by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
Motion to adopt Ordinance No. 2, 2015 made by Mrs. Kukay and seconded by Mr. Royhab. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
B. ORDINANCE NO. 3, 2015 – An Ordinance Providing for a Pay Increase and Setting Wage Rates for Employees of the Village of Marblehead and Declaring an Emergency.
Motion to waive three readings on three separate occasions made by Mr. Royhab and seconded by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
Motion to retain the emergency clause made by Mrs. Kukay and seconded by Mr. Starcher. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
Motion to adopt Ordinance No. 3, 2015 made by Mr. Starcher and seconded by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
C. RESOLUTION NO. 2, 2015 – A Resolution Creating a Separate Fund for Continuing Professional Training Reimbursements and Declaring an Emergency.
Motion to waive three readings on three separate occasions made by Mr. Starcher and seconded by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
Motion to retain the emergency clause made by Mrs. Kukay and seconded by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
Motion to adopt Resolution No. 2, 2015 made by Mr. Dorko and seconded by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
OLD BUSINESS
A. Update on Training Conducted by Olga Trumpower – Mrs. Sowers said the training conducted for department heads by Mrs. Trumpower February 25th was on PERRP (Public Employment Risk Reduction Program) and BWC reporting requirements. Following the training Mrs. Sowers reviewed departmental wage and benefit information with each of the department heads. She provided the mayor and council members with a copy of the training power point as well as the wage and benefits spreadsheet.
B. Planning Commission Text Amendments – Mayor Bird advised the Planning Commission will conduct public hearings March 4 on proposed text amendments regarding accessory buildings, tree houses and nonconforming uses.
NEW BUSINESS
A. Quote to Paint Fire Station and Village Hall Entry and Stairway – Mayor Bird said the fire station meeting room, kitchen and bathrooms are in need of maintenance. She added that the village is receiving more requests to use the meeting room and feels it is time to consider some renovations of the facility. The Mayor said the entry and stairway at the Village Hall are also in desperate need of maintenance. Following recent painting of the Village Hall restroom, the Mayor asked that a quote be obtained from Brian Bell of Bell Painting for painting both the fire station and Village Hall. Mr. Bell provided a quote in the amount of $6,370.00 to prep and paint the meeting room, kitchen and bathrooms of the fire station with an option of $1,620.00 to paint the ceiling tiles. Mr. Bell also quoted $2,200.00 to patch and paint the entry and stairway of the Village Hall and an optional $800.00 to repair the entryway ceiling which has extensive water damage. Mayor Bird said a quote was obtained from Glovinsky Construction several years ago for work in the entry and stairway at the Village Hall. That quote was around $4,000.00. Mr. Lucas said that quote included new drywall.
Mrs. Sowers said she recently met with Fire Chief Keith Kahler and Doug Waugh to ask what things in the meeting room are still used or needed by the Fire Department and what things are obsolete. They agreed to sort through and remove all obsolete items and recommended pictures and several other items they felt the Village should retain for historic reasons.
Mayor Bird said another issue is scheduling public use of the meeting room and also securing the building so the public does not have access to the engine bays. She said Mrs. Sowers will handle scheduling use of the meeting room. Mr. Hruska suggested Council consider a keypad entry to the meeting room. He said it is very easy to change the codes and would eliminate the need to make arrangements to get keys to members of the public who are using the meeting room. Mr. Dorko and Mr. Starcher supported this suggestion.
A lengthy discussion followed on various items that need to be addressed at the fire station. Council asked that prices be obtained for flooring, ceiling tiles, window treatments, lights, air conditioner and bathroom fixtures.
In addition to the fire station renovations, Mayor Bird asked Mr. Lucas to contract for installation of the vanity and water heater at the Village Hall noting that he does not have time to do this project due to all of the snow plowing this winter.
The Mayor also asked Mrs. Sowers to obtain quotes for routine cleaning of the fire station and Village Hall.
Mr. Starcher moved to accept the quote from Bell Painting with an adjustment to only paint the grid and not the ceiling tile in the fire station. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
B. Authorize Change in Life Insurance Carrier – Mrs. Sowers reported that the Ohio Public Entity Consortium has submitted an alternate quote for life insurance to switch employee term life from Consumer’s Life to The Hartford at an annual savings of $273.60 or 52.5%. The benefit levels remain the same.
Mr. Starcher moved to authorize the Fiscal Officer to change life insurance carriers effective March 1, 2015. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried,
REPORTS
Solicitor
No report.
Finance and Records Committee
Mr. Starcher had nothing to report.
Streets/Sidewalks/Sewer Committee
Mr. Dorko had nothing to report.
Beautification/Parks/Cemetery Committee
Mr. Royhab said he received some correspondence regarding questions from the public about the bike path. Mr. Bryan confirmed that those questions have been addressed.
Utilities/Ferries/Waterfront
No report.
Annexation/Subdivision/Planning Commission Committee
Mr. Redett had nothing to report.
Safety/Insurance Committee
Mrs. Kukay had nothing to report.
Fiscal Officer
Mrs. Sowers read correspondence from Regional Planning Director Mark Messa stating that the Ottawa County Commissioners have scheduled the first of two required public hearings for the Community Development Block Grant (CDBG) program. The first meeting will be March 12 at 11 a.m. at the Court House.
Police Department
No report.
Street Commissioner
Mr. Lucas had nothing to report.
Zoning Administrator
Mr. Hruska had nothing to report.
Engineer
Mr. Bryan had nothing to report.
AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $7,078.55 was made by Mr. Starcher and seconded by Mr. Royhab. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 7:10 p.m.
February 12, 2015
VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD FEBRUARY 12, 2015
Mayor Bird called the meeting to order at 6:22 p.m. and opened with the Pledge of Allegiance.
ROLL CALL AND ATTENDANCE
Answering roll call were Angie Kukay, Duane Myers, Ron Royhab and John Starcher. Dean Dorko and Dave Redett were excused.
Also present were Fiscal Officer Rhonda Sowers, Solicitor Jim Barney, Street Commissioner Bryan Lucas and Zoning Administrator Bob Hruska.
There were no visitors in attendance.
MINUTES
Minutes of the January 29, 2015 regular meeting were approved as submitted.
ADOPT RULES OF COUNCIL FOR 2015
Mr. Starcher moved to adopt the Rules of Council for 2015 which include changing regular meeting dates to the second and fourth Wednesday of each month beginning in June of 2015. Second by Mr. Royhab. Vote: Mrs. Kukay-yes; Mr. Myers-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
VISITOR COMMENTS
There were no visitor comments.
LEGISLATION
There was no legislation.
OLD BUSINESS
A. Update on First Training Conducted for Department Heads by Olga Trumpower – Mrs. Sowers reported to council on the first department head training conducted February 11 by Olga Trumpower. Training topic was the organizational structure of the village with a discussion of the major positions and their correlation to one another. She provided copies of the Power Point presentation. The next training will be February 25 and the topic will be PERRP and BWC reporting.
NEW BUSINESS
A. Renew Agreement with Prosecutor’s Office for Prosecution of Charges Filed Under Village Ordinances – Mr. Myers moved to renew the agreement with the Ottawa County Prosecutor’s Office for prosecution of any charges filed under Village ordinances in 2015 at a cost of $1,150 for the year. Second by Mr. Starcher. Vote: Mrs. Kukay-yes; Mr. Myers-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
B. Renew Maintenance Agreement with Transcore for 2 Warning Sirens – Mrs. Kukay moved to renew the maintenance agreement with Transcore for the two emergency warning sirens in the village at a cost of $757.00 per siren. Second by Mr. Myers. Vote: Mrs. Kukay-yes; Mr. Myers-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
C. Marblehead Bank 5 K Daisy Run – Mrs. Kukay moved to authorize use of Alexander Pike for the annual Marblehead Bank 5K Daisy Run on Saturday, May 9, 2015. Second by Mr. Starcher. Vote: Mrs. Kukay-yes; Mr. Myers-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
D. Planning Commission Text Amendments – Mayor Bird advised that the Planning Commission will conduct public hearings in March on proposed text amendments regarding accessory buildings, tree houses, nonconforming uses and Council hearing requirements.
E. Commit $460,000 Local Match for Clean Ohio Grant Application – Mayor Bird said Council needs to designate an amount for the applicant’s contribution on the Clean Ohio grant application. Based on the total cost of the acquisition, the minimum match is $400,000.00 but a commitment of $460,000.00 would make the application eligible for an additional scoring point.
Mayor Bird said this match is much higher than the $300,000.00 amount originally anticipated.
Mr. Starcher and Mrs. Kukay both favored authorizing a match of $460,000.00 saying they have heard so many positive comments from the community about this project. Mr. Myers asked how this would impact funding for other projects which are much needed such as a new village hall or paving Alexander Pike. Mr. Starcher agreed both are needed projects but said that because of the timing for the grant he feels acquisition of the Lifeboat Station project needs to be a priority. In response to a question from Mr. Royhab, Mayor Bird said the entire acquisition cost is $1.5 million and this grant match will not impact the amount already committed to complete the bike path.
Mrs. Kukay moved to authorize a local commitment of $460,000.00 Clean Ohio Grant matching funds for the Lifeboat Station park acquisition project. Second by Mr. Starcher. Vote: Mrs. Kukay-yes; Mr. Myers-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried,
REPORTS
Solicitor
Mr. Barney had nothing to report.
Finance and Records Committee
Mr. Starcher said the Finance Committee will meet with the Fiscal Officer February 18 at 5:00 p.m. to finalize appropriations which will be submitted to council for consideration at the February 26 meeting.
Streets/Sidewalks/Sewer Committee
No report.
Beautification/Parks/Cemetery Committee
Mr. Royhab had nothing to report.
Utilities/Ferries/Waterfront
Mr. Myers reported that he attended the February 10 BPA meeting to discuss wages, overtime and appropriations with the Board members.
Annexation/Subdivision/Planning Commission Committee
No report.
Safety/Insurance Committee
Mrs. Kukay had nothing to report.
Fiscal Officer
Council members initialed receipt of the January financial reports which were distributed prior to the meeting.
Police Department
No report.
Street Commissioner
Mr. Lucas reported that the Village has received 25 tons of road salt and another 25 tons is being stored at the Ottawa County road garage until the village has room in its salt shed.
Zoning Administrator
Mr. Hruska reported the Planning Commission will begin using new forms at the March meeting to document application of the Duncan factors in variance decisions.
Board of Public Affairs
No report.
AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $60,776.78 including January payroll was made by Mrs. Kukay and seconded by Mr. Myers. Vote: Mrs. Kukay-yes; Mr. Myers-yes; Mr. Royhab-yes. Motion carried. Mr. Starcher abstained.
ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 7:20 p.m.
January 29, 2015
VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD JANUARY 29, 2015
Mayor Bird called the meeting to order at 6:00 p.m. and opened with the Pledge of Allegiance.
ROLL CALL AND ATTENDANCE
Answering roll call were Dean Dorko, Angie Kukay, Duane Myers, Ron Royhab and John Starcher. Dave Redett was excused.
Also present were Fiscal Officer Rhonda Sowers, Street Commissioner Bryan Lucas, Chief of Police Greg Fultz, Zoning Administrator Bob Hruska and financial advisor Brian Cooper.
There were no visitors in attendance.
MINUTES
Minutes of the January 8, 2015 regular meeting were approved as submitted.
REVIEW RULES OF COUNCIL
Mayor Bird said the Rules of Council for 2015 will be adopted in February. Following discussion at the last meeting she has inserted a change to hold regular meetings on the second and fourth Wednesday of each month beginning in June.
VISITOR COMMENTS
There were no visitor comments.
REPORT ON VILLAGE FINANCES
Fiscal Officer Rhonda Sowers presented an annual report of the status of village funds which included the following recap for 2014:
Fund Starting Balance Receipts Expenditures Ending Balance
1/1/2014 12/31/2014
General 1,276,079.95 715,689.89 753,109.39 1,238,660.45
Street 61,637.00 64,983.10 61,525.38 66,094.72
State Highway 27,283.73 5,237.74 0.00 32,521.47
Drug-LE 8,926.49 1,200.00 4,881.00 5,245.49
Permissive MVL 19,609.51 3,945.34 92.62 23,462.23
DUI 2,518.80 95.00 0.00 2,613.80
Fire Department 228,034.96 4,874.19 183,005.51 49,903.64
Zoning 8,241.35 4,546.82 3,120.62 9,667.80
Assessment-Manko 34,493.43 0.00 0.00 34,493.43
Assessment-Isl. View 27,875.29 22,260.99 20,322.41 29,813.87
SR163 Waterline I 10,485.63 0.00 0.00 10,485.63
Park Improvements 11,103.75 0.00 0.00 11,103.75
SR163 Waterline II 226.17 0.00 0.00 226.17
WTP Improvements 36,061.69 0.00 0.00 36,061.69
Water Revenue 340,380.81 575,560.09 589,196.99 327,038.91
Water Repairs 99,870.18 30,757.05 75,035.60 55,591.63
Waterline-Barnhill 1,377.09 40,756.61 41,318.59 815.11
OWDA Debt #5483 34,808.93 68,832.70 69,356.14 34,285.49
OPWC Debt 67.42 4,865.14 4,932.58 0.00
Water Deposits 4,284.60 2,100.00 1,600.00 4,784.60
BRIAN COOPER, ACI FINANCIAL ADVISORS
Brian Cooper of ACI Financial Advisors presented detailed information on both the capital plan and five year forecast he prepared in collaboration with the fiscal officer. The forecast can be used to determine ability to fund projects identified in the capital plan. Both plans can be easily modified to use well into the future to assist in project planning and financing. Separate plans were created for the General Fund and the Water Revenue Fund.
LEGISLATION
President Pro Tem John Starcher read the legislation by title only.
A. ORDINANCE NO. 7, 2014 – An Ordinance Repealing Marblehead Codified Ordinance §90.01 and Replacing §90.01 Regarding the Regulation of the Public Cemetery.
Motion to adopt Ordinance No. 7, 2014 made by Mr. Dorko and seconded by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
B. RESOLUTION NO. 1, 2015 – A Resolution of Authorization for Clean Ohio Application and Declaring an Emergency.
Motion to waive three readings on three separate occasions made by Mr. Starcher and seconded by Mr. Myers. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
Motion to retain the emergency clause made by Mr. Myers and seconded by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
Motion to adopt Resolution No. 1, 2015 made by Mr. Dorko and seconded by Mr. Starcher. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
OLD BUSINESS
A. Status Update on purchase of New Pick Up Truck – Mr. Lucas said state purchasing contracts for 2015 trucks have finally been awarded and the cost for a new pick-up purchased through this program will be $26,900. He estimates it will cost about $5,500 more for purchase and installation of a plow for the truck. Mr. Lucas added that trade-in value for the current 2008 truck with plow is about $7,000. Following discussion, it was the consensus of council to purchase a new truck and asked the finance committee to include this amount in appropriations.
NEW BUSINESS
A. Bi-Weekly Department Head Trainings – Mayor Bird said she would like Olga Trumpower, who has a degree in Human Resources, to create a training program for department heads to keep everyone up to date with policy and procedures. She would like to start with biweekly sessions about a half-hour long. Training topics will be developed with assistance from Mrs. Sowers.
REPORTS
Solicitor
No report.
Finance and Records Committee
Mr. Starcher said the Finance Committee met with the Fiscal Officer January 28 to work on appropriations and possible wage increases. The committee will meet again February 18 to finalize appropriations which will be submitted to council for consideration at the February 26 meeting.
Streets/Sidewalks/Sewer Committee
Mr. Dorko had nothing to report for his committee but did advise he will not be able to attend the February 12 meeting.
Mr. Starcher moved to excuse Dean Dorko from the February 12 meeting. Second by Mr. Royhab. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
Beautification/Parks/Cemetery Committee
Mr. Royhab had nothing to report.
Utilities/Ferries/Waterfront
Mr. Myers reported that water operator Dan Bond resigned effective January 23 to take a job with Ottawa County. The BPA has made no decision yet on filling the position.
Annexation/Subdivision/Planning Commission Committee
No report.
Safety/Insurance Committee
Mrs. Kukay had nothing to report.
Fiscal Officer
Council members initialed receipt of the December financial reports which were distributed prior to the meeting Mrs. Sowers read a thank you note to village employees from Mayor Bird for her Christmas gift. Mrs. Sowers announced that Chief Fultz observed his 15th anniversary with the village on January 28.
Police Department
Chief Fultz had nothing to report.
Street Commissioner
Mr. Lucas reported that he has ordered 50 tons of road salt through the Ottawa County Engineer’s office. Price is $112.00 per ton and the county will store it at the county garage until the village has room for it. Mr. Lucas said council authorized purchase of 100 tons last September but because the county was not able to locate a supplier until now he feels 50 tons will be enough to last the rest of this winter.
Zoning Administrator
Mr. Hruska said he was contacted by a Sandusky Register reporter to obtain information for an article on the village’s quest to purchase the Life Boat Station property.
Board of Public Affairs
No report.
AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $8,308.85 was made by Mr. Starcher and seconded by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 7:21 p.m.
January 8, 2015
VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD JANUARY 8, 2015
Mayor Bird called the meeting to order at 6:00 p.m. and opened with the Pledge of Allegiance.
Mayor Bird announced that Fiscal Officer Rhonda Sowers was absent due to illness and appointed Bob Hruska to take notes for the minutes.
ROLL CALL AND ATTENDANCE
Answering roll call were Dean Dorko, Angie Kukay, Duane Myers, Ron Royhab and John Starcher. Mayor Bird advised that Dave Redett would be a little late. Mr. Redett arrived at 6:15 p.m.
Also present were Solicitor Jim Barney, Street Commissioner Bryan Lucas and Zoning Administrator Bob Hruska.
There were no visitors in attendance.
Mr. Myers moved to excuse John Starcher from the January 22 meeting; Dave Redett from the January 22, February 12 and February 26 meetings; and Angie Kukay from the May 28 meeting. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
MINUTES
Minutes of the December 11 regular meeting were approved as submitted.
ELECTION OF PRESIDENT PRO TEM FOR 2015
Mrs. Kukay nominated John Starcher for President Pro Tem in 2015. Second by Mr. Dorko. There were no other nominations. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
REVIEW RULES OF COUNCIL
Mayor Bird asked council members to review the current Rules of Council and advise her of any changes for consideration. Rules for 2015 will be adopted in February.
LEGISLATION
President Pro Tem John Starcher read the legislation by title only.
A. ORDINANCE NO. 7, 2014 – An Ordinance Repealing Marblehead Codified Ordinance §90.01 and Replacing §90.01 Regarding the Regulation of the Public Cemetery. Second reading. Third and final reading will be at the next regular meeting.
B. ORDINANCE NO. 1, 2015 – An Ordinance Approving Certain Encroachments With the Right of Way of State Route 163 Within the Village of Marblehead and Declaring an Emergency.
Motion to waive three readings on three separate occasions made by Mr. Myers and seconded by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
Motion to retain the emergency clause made by Mr. Starcher and seconded by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
Before voting on the ordinance Mr. Royhab asked for verification of the encroachments that will be exempted by the ordinance. Mr. Starcher read from Section 1 of the ordinance which describes the three encroachments shown on the plan drawings as an existing building at plan station number 1944+50; an existing building at plan station number 2024+50; and an existing landscaped wall at plan station number 2024+75 to 2025+75. Mr. Royhab wanted to make certain the other encroachments identified on the plan must be removed and are not being grandfathered. Solicitor Barney confirmed that the other encroachments need to be moved before the project can proceed.
Motion to adopt Ordinance No. 1, 2015 made by Mr. Royhab and seconded by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $52,674.03 including December payroll was made by Mr. Dorko and seconded by Mr. Myers. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes. Motion carried. Mr. Starcher abstained.
QUORUM FOR MEETINGS
Mayor Bird said there have been a number of conflicts recently which cause council members to miss meetings. This creates concern about having a quorum to conduct business. Frequently the conflicts involve school related activities. She stated the school does not schedule any activities on Wednesday evenings and asked if Council would consider changing regular meeting days from the second and fourth Thursday of each month to the second and fourth Wednesday. During discussion Mr. Dorko said he would have a conflict with Wednesdays until the end of the school year and others said Wednesday meetings could conflict with church services during Lent. It was agreed that holding meetings on Wednesday would eliminate the conflict with school activities. Mayor Bird recommended Council consider a change in regular meeting dates when rules of council are adopted for the year.
CHANGE JANUARY 22 MEETING TO JANUARY 29
Because three members have already been excused from the January 22 meeting it was agreed to change the next regular meeting to January 29 at 6:00 p.m.
VISITOR COMMENTS
There were no visitor comments.
STATE OF THE VILLAGE ADDRESS
Mayor Bird presented the annual State of the Village address (copy attached).
OLD BUSINESS
A. Quotes on New Fire Station Doors – Mr. Lucas confirmed with Koch Aluminum that the quote to replace three fire station doors includes all necessary hardware. As a result, the quote from Koch in the amount of $4,500.00 is less than the quote from Glovinsky Construction which totals $5,580.87 ($1,860.29 per door). Mr. Starcher said council has always been pleased with the work done by Glovinsky but noted that Koch had the lower quote. Mr. Lucas expressed concern about the work Koch did replacing doors at the water plant. Mr. Starcher said the quote from Koch would increase by $240 if glass is added to the two exterior doors. Mr. Lucas noted that the quote from Koch would re-use the existing door locks and the quote from Glovinsky includes new locks. Mr. Dorko moved to accept the quote from Glovinsky Construction for replacement of three doors in the fire station at a cost of $5,580.87. Second by Mr. Royhab. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
NEW BUSINESS
A. 2015 Committee Assignments – Mayor Bird made the following 2015 Committee Assignments: Annexation/Subdivision/Planning Commission David Redett (Chair), Angie Kukay, Ron Royhab; Beautification/Parks/Cemetery Ron Royhab (Chair), Duane Myers, Dean Dorko; Streets/Sidewalks/Sewer Dean Dorko (Chair), Ron Royhab, John Starcher; Finance & Records John Starcher (Chair), David Redett, Angie Kukay; Safety & Insurance Angie Kukay (Chair), Duane Myers, David Redett; Utilities/Ferries/Waterfront Duane Myers (Chair), Dean Dorko, John Starcher.
B. Beacon/Peninsula News Assignments for 2015 – The Mayor distributed a list of personnel assigned to submit an article for “The Village Square” a monthly column which appears in the Beacon and Peninsula News.
REPORTS
Solicitor
Mr. Barney had nothing to report.
Finance and Records Committee
Mr. Starcher said he will meet with the Fiscal Officer next week for a regular quarterly review of finances.
Streets/Sidewalks/Sewer Committee
Mr. Dorko had nothing to report.
Beautification/Parks/Cemetery Committee
Mr. Royhab had nothing to report.
Utilities/Ferries/Waterfront
Mr. Myers had nothing to report.
Annexation/Subdivision/Planning Commission Committee
Mr. Redett had nothing to report.
Safety/Insurance Committee
Mrs. Kukay had nothing to report.
Fiscal Officer
No report.
Police Department
No report.
Street Commissioner
Mr. Lucas had nothing to report.
Zoning Administrator
Mr. Hruska had nothing to report.
Board of Public Affairs
No report.
ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 7:05 p.m.
December 11, 2014
VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD DECEMBER 11, 2014
Mayor Bird called the meeting to order at 6:00 p.m. and opened with the Pledge of Allegiance.
ROLL CALL AND ATTENDANCE
Answering roll call were Dean Dorko, Angie Kukay, Duane Myers, Ron Royhab and John Starcher.
Also present were Fiscal Officer Rhonda Botti Sowers, Solicitor Jim Barney, Street Commissioner Bryan Lucas, Zoning Administrator Bob Hruska, Board of Public Affairs President Bob Boytim and Engineer Kent Bryan.
There were no visitors in attendance.
Mrs. Kukay moved to excuse Dave Redett from the December 11, 2014 meeting; to excuse John Starcher and Duane Myers at 6:30 p.m. from the December 11, 2014 meeting; and to excuse Duane Myers from the January 22, 2015 and February 26, 2015 meetings. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
MINUTES
Minutes of the November 13 regular meeting were approved as submitted.
AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $49,393.29 was made by Mrs. Kukay and seconded by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
RECEIVE RECOMMENDATION FROM PLANNING COMMISSION AND SET HEARING ON BAY POINT APPLICATION FOR ZONING AMENDMENT
The Planning Commission held a hearing December 3, 2014 on application 01/14 by Bay Point Acquisition, LLC to rezone 9.405 acres at 10948 E. Bayshore Road from R-2 to Business. The Commission voted to deny the application and transmitted its decision to Council to schedule a hearing. On December 5 Council received a written request from Bay Point asking that the application be withdrawn.
Mr. Starcher moved to accept the request from Bay Point Acquisition, LLC to withdraw zoning amendment application 01/14. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
DAMAGE TO WATER TOWER FROM CELL TOWER DECOMMISSIONING AND NEED FOR IMMEDIATE REPAIR
Mr. Myers reported that the water tower recently underwent a regularly scheduled inspection during which several items were discovered that require immediate repair. It appeared that at least two of the issues resulted from work done earlier this year during removal of the cellular tower which had been located on top of the tank. Council reviewed a quote from Pittsburg Tank and Tower which included $12,000 worth of work to correct the damage from removal of the cell tower. Other items on the quote will be addressed by the Board of Public Affairs.
Mr. Myers moved to accept the quote from Pittsburg Tank and Tower in the amount of $12,000. Second by Mr. Starcher. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
QUOTES FOR REPLACEMENT DOORS AT FIRE STATION
Mr. Lucas submitted quotes from Glovinsky Construction and Koch Aluminum to replace the boiler room door as well as the two man doors on the fire station engine bay. The quote from Glovinsky was in the amount of $1,860 per door and Koch Aluminum was for $4,500 total. Because it was unclear whether the quote from Koch included things like retractors and other hardware Mr. Lucas agreed to obtain that information to present at the next meeting.
OFFER TO INSTALL KEY PAD LOCK AT FIRE STATION
Mayor Bird said Danbury Fire Chief Kahler has offered to install a keypad lock on the west man door of the engine bay at the Marblehead Fire Station if Council agrees. The Fire Department would pay the cost. Council will allow the department to install a keypad lock once the door is replaced.
DISPOSITION OF TWO USED POLICE CRUISERS
Mayor Bird advised that Chief Fultz would like to dispose of two old police cruisers. If the value of each car is less than $1,000 the Chief can dispose of them but if not they need to be advertised for bids. The cruisers are a 2004 Crown Victoria and a 2005 Crown Victoria.
Contingent upon confirmation of a blue book value of less than $1,000 per car, Mr. Starcher moved to authorize Chief Fultz to dispose of the 2004 and 2005 Crown Victoria police cruisers. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
LEGISLATION
President Pro Tem John Starcher read the legislation by title only.
A. ORDINANCE NO. 7, 2014 – An Ordinance Repealing Marblehead Codified Ordinance §90.01 and Replacing §90.01 Regarding the Regulation of the Public Cemetery. First Reading. Second reading will be January 8, 2015.
B. ORDINANCE NO. 8, 2014 – An Ordinance Setting Forth a Modification of the Zoning Administrator’s Compensation and Declaring an Emergency.
Motion to waive three readings on three separate occasions made by Mr. Myers and seconded by Mr. Starcher. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
Motion to retain the emergency clause made by Mrs. Kukay and seconded by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
Motion to adopt Ordinance No. 8, 2014 made by Mr. Royhab and seconded by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
C. ORDINANCE NO. 9, 2014 – An Ordinance Setting Temporary Appropriations for Current Expenses and other Expenditures of the Village of Marblehead, State of Ohio, During the Fiscal Year Beginning January 1, 2015 and Declaring an Emergency.
Motion to waive three readings on three separate occasions made by Mr. Myers and seconded by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
Motion to retain the emergency clause made by Mr. Dorko and seconded by Mr. Royhab. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
Motion to adopt Ordinance No. 9, 2014 made by Mrs. Kukay and seconded by Mr. Starcher. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
OLD BUSINESS
A. Bike Path Easement Update – Mr. Royhab and Kent Bryan provided an update on the resolution of the problem of encroachments in the right-of-way along the route of the bike path. Because both of the houses which encroach existed prior to 1956 they may stay but Council will need to pass legislation confirming this information. Mr. Bryan prepared draft legislation for review and consideration at the next regular meeting.
B. Update on Financial Advisor and Capital Plan – Mrs. Sowers distributed copies of the financial spreadsheets and forecasts compiled by Financial Advisor Brian Cooper. The forecasts can be modified to incorporate various capital projects identified in the priority list prepared by Council earlier in the year. Mr. Cooper will plan to make a presentation to Council in January or early February.
NEW BUSINESS
A. Potential Emergency Meeting – Mayor Bird advised that there may be need for an emergency meeting in December for the purpose of transferring funds from water capital improvement projects to debt service funds if Bond Counsel determines it is feasible to do before the end of the year.
REPORTS
Solicitor
Mr. Barney reported that he and Mr. Hruska were in court recently on a zoning violation. The violation has been abated and the case resolved with a no contest plea.
Finance and Records Committee
Before leaving the meeting Mr. Starcher reported attending a meeting recently of village merchants and representatives of Western Reserve Conservancy detailing fundraising efforts for the Life Boat Station property.
Streets/Sidewalks/Sewer Committee
Mr. Dorko had nothing to report.
Beautification/Parks/Cemetery Committee
Mr. Royhab had nothing further to report.
Utilities/Ferries/Waterfront
No report.
Annexation/Subdivision/Planning Commission Committee
No report.
Safety/Insurance Committee
Mrs. Kukay had nothing to report.
Fiscal Officer
Council members initialed receipt of the November financial reports which were distributed prior to the meeting.
Police Department
No report.
Street Commissioner
Mr. Lucas had nothing to report.
Zoning Administrator
Mr. Hruska had nothing to report.
Board of Public Affairs
Mr. Boytim reported that the Johnson’s Island water feasibility study is nearing completion.
VISITOR COMMENTS
There were no visitor comments.
ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Royhab. Meeting adjourned by unanimous vote at 7:06 p.m.
November 13, 2014
VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD NOVEMBER 13, 2014
Mayor Bird called the meeting to order at 6:00 p.m. and opened with the Pledge of Allegiance.
ROLL CALL AND ATTENDANCE
Answering roll call were Angie Kukay, Duane Myers, Ron Royhab and John Starcher.
Mr. Starcher moved to excuse Dean Dorko and Dave Redett from the meeting. Second by Mr. Royhab. Vote: Mrs. Kukay-yes; Mr. Myers-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
Also present were Fiscal Officer Rhonda Botti Sowers, Solicitor Jim Barney, Street Commissioner Bryan Lucas and Zoning Administrator Bob Hruska.
There were no visitors in attendance.
MINUTES
Minutes of the October 23 regular meeting were approved as submitted.
VISITOR COMMENTS
There were no visitor comments.
LEGISLATION
There was no legislation.
OLD BUSINESS
A. Discussion and Committee Recommendation for Cemetery Policy – Mr. Royhab reported the Beautification/Parks/Cemetery Committee met November 4 to review cemetery policies. After discussion of the committee’s recommendations, council determined the following additions/changes to the cemetery regulation should be considered:
All interments, whether standard burials or cremains, will require a vault.
There shall be only one standard burial per gravesite.
Vaulted cremains may be buried upon an existing standard grave with the permission of the lot owner or someone with legal authority to act on behalf of the owner and depending on the amount of space available. The amount of space shall be determined by the Sexton.
There shall be allowed up to eight vaulted cremains in any gravesite which has no standard burial.
Only one headstone may extend above ground on any grave space. A name plate, flush with the ground, is permitted for each burial of cremated remains on one site.
The scattering of cremains in village cemeteries is prohibited.
Solicitor Barney will prepare legislation for the December meeting.
B. Safety Equipment – Following discussion at the October 23 meeting regarding requirements for safety shoes, Mrs. Sowers reported that PERRP regulations make protective footwear mandatory in situations where there is a danger of foot injuries due to falling or rolling objects, or objects piercing the sole, or from an electrical hazard. Council determined that village working conditions would not make safety shoes mandatory but did agree to reimburse, per the personnel policy, employees who choose to purchase safety shoes. The reimbursement will be treated as a taxable fringe benefit.
C. Coastal Management Grant – Mr. Hruska reported that the Western Reserve Conservancy suggested applying for a Coastal Management grant to supplement funds for potential acquisition of the Lifeboat Station property. Filing deadline for this grant is November 21 which does not leave much time to prepare the application so the decision was made to not apply for this round of funding. Mr. Hruska also pointed out that the Coastal Management awards are relatively small. Western Reserve will continue to work on the Clean Ohio Grant application which is due in February. The Conservancy will meet with Mayor Bird, John Starcher, Dave Redett, Rhonda Sowers and Bob Hruska on November 26 to discuss the Clean Ohio application.
D. Sprint/Nextel Building – Mr. Starcher volunteered to contact Ohio Edison and apply for necessary permits for reconnecting electricity at the former Sprint/Nextel building located behind the water tower. Council accepted Mr. Starcher’s offer.
NEW BUSINESS
A. Annual Christmas Tree Lighting November 28 – The village’s annual Christmas tree lighting will be held in James Park on Friday, November 28 at 7:00 p.m.
REPORTS
Solicitor
Mr. Barney had nothing to report.
Finance and Records Committee
Mr. Starcher reported he was contacted by school treasurer Shane Baumgardner who is studying the possibility of cooperative purchasing of fuel between the school, village and township to help obtain a lower price per gallon. Mrs. Sowers provided Mr. Baumgardner with information about the village’s fuel requirements.
Streets/Sidewalks/Sewer Committee
No report.
Beautification/Parks/Cemetery Committee
Mr. Royhab reported that the final paperwork has been submitted to ODOT for the bike path. There is ongoing discussion about how best to handle the encroachments along planned route. The project is still on schedule to be done next year.
Utilities/Ferries/Waterfront
Mr. Myers had nothing to report.
Annexation/Subdivision/Planning Commission Committee
No report.
Safety/Insurance Committee
Mrs. Kukay had nothing to report.
Fiscal Officer
Mrs. Sowers reported receipt of the annual parking fee from the Kelleys Island Boat Line in the amount of $30,000. She will meet November 24 with Financial Advisor Brian Cooper regarding the progress of the capital improvement plan.
Police Department
No report.
Street Commissioner
Mr. Lucas reported that he received an estimate of $7,000 trade-in value for the 2008 pick-up truck with snow plow. If $10,000 worth of body work were completed on the truck it would increase the trade value to approximately $10,500. State Purchasing awards for 2015 trucks are not yet available. Mr. Lucas will advise Council of cost for a new truck as soon as the state purchasing prices are available.
Zoning Administrator
Mr. Hruska reported that he was mowing grass earlier in the day when he got caught in the sudden snowstorm.
Board of Public Affairs
No report.
AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $79,105.59 was made by Mr. Myers and seconded by Mr. Royhab. Vote: Mrs. Kukay-yes; Mr. Myers-yes; Mr. Royhab-yes. Motion carried. Mr. Starcher abstained.
EXECUTIVE SESSION
Mr. Starcher moved to go into executive session at 7:09 p.m. for the purpose of discussing acquisition of property. Second by Mrs. Kukay. Vote: Mrs. Kukay-yes; Mr. Myers-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
Mayor Bird reconvened the meeting at 7:37 p.m.
ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Myers. Meeting adjourned by unanimous vote at 7:37 p.m.
October 23, 2014
VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD OCTOBER 23, 2014
Mayor Bird called the meeting to order at 6:06 p.m. and opened with the Pledge of Allegiance.
ROLL CALL AND ATTENDANCE
Answering roll call were Angie Kukay, Duane Myers, Dave Redett and Ron Royhab. Dean Dorko and John Starcher were excused.
Also present were Fiscal Officer Rhonda Botti Sowers and Zoning Administrator Bob Hruska.
There were no visitors in attendance.
MINUTES
Minutes of the October 9 regular meeting were approved as submitted.
VISITOR COMMENTS
There were no visitor comments.
LEGISLATION
There was no legislation.
OLD BUSINESS
A. Sprint/Nextel Building – At the last meeting council members were asked to consider possible uses for the former Sprint/Nextel equipment building behind the water tower. Council agreed that this building would be suitable for additional records storage and authorized purchasing shelves and having the electricity reconnected.
B. Cemetery Commission Policy Review – Mr. Royhab said his committee will meet at 5:30 p.m. on Tuesday, November 4 at the Fire Station to review the current cemetery policies.
NEW BUSINESS
A. Cell Phone Reimbursement – Mrs. Sowers said she learned from an IRS agent at a recent Fiscal Officer training that reimbursement for use of a personal cell phone is no longer a taxable fringe benefit. Because of this the $5.00 bi-weekly amount paid to Bob Hruska for business use of his cell phone should not be included as a payroll item. Mrs. Sowers explained that if council wishes to continue this reimbursement the authorizing legislation will need to be rescinded and new legislation adopted. As of the current pay period she has stopped including this amount in Mr. Hruska’s pay and asked for council’s intention regarding this payment.
Mr. Hruska said the allowance was originally approved because there was no charge for him to use his cell phone to make long distance work related calls as opposed to using the village’s phone. Mrs. Sowers said that last year the village switched to a new phone plan which includes unlimited long distance calls.
Discussion followed on whether the amount of reimbursement should be increased. Mrs. Sowers said any reimbursement needs to correspond with the actual percentage of use. Mr. Myers said he will forward a copy of his work policy regarding reimbursement for use of personal cell phones for consideration.
B. Safety Equipment – Mrs. Sowers reported that she also learned from the IRS agent that safety equipment is only a non-taxable fringe benefit if there is a policy requiring it to be worn. She said currently the village personnel policy authorizes reimbursement for qualified safety equipment including safety shoes but there is no village policy requiring it to be worn. Following discussion, council asked Mrs. Sowers to find out if there are any PERRP or BWC requirements for use of safety equipment.
C. Body Work on 2008 Street Department Truck – Last winter the street department’s 2008 Ford pick-up truck sustained damage in two separate incidents. An insurance reimbursement of $3900.00 was received following one incident but no claim was filed for the other and cannot now be filed. Cost estimate from Don’s Body Shop to repair the damage is in excess of $10,000. The truck was originally purchased 7 years ago for $18,000. Council asked that Mr. Lucas investigate the trade-in value of the current truck and the cost to purchase a replacement through the State Purchasing program.
REPORTS
Solicitor
No report.
Finance and Records Committee
No report.
Streets/Sidewalks/Sewer Committee
No report.
Beautification/Parks/Cemetery Committee
Mr. Royhab read an email from Kent Bryan of CT Consultants who said the final bike path plans have not yet been submitted to ODOT because he is continuing to work on options for areas where two structures encroach into the right-of-way.
Utilities/Ferries/Waterfront
Mr. Myers had nothing to report.
Annexation/Subdivision/Planning Commission Committee
Mr. Redett had nothing to report.
Safety/Insurance Committee
Mrs. Kukay had nothing to report.
Fiscal Officer
Mr. Sowers had nothing further to report.
Police Department
No report.
Street Commissioner
No report.
Zoning Administrator
Mr. Hruska reported that he attended a grant workshop in Bowling Green on October 21 and will be attending the APA zoning training on Oct. 24.
Board of Public Affairs
No report.
AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $3,292.84 was made by Mr. Redett and seconded by Mr. Myers. Vote: Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes. Motion carried.
ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Myers. Meeting adjourned by unanimous vote at 7:05 p.m.
October 9, 2014
VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD OCTOBER 9, 2014
President Pro Tem John Starcher called the meeting to order at 6:05 p.m. and opened with the Pledge of Allegiance.
ROLL CALL AND ATTENDANCE
Answering roll call were Dean Dorko, Angie Kukay, Duane Myers, Dave Redett, Ron Royhab and John Starcher.
Mayor Bird was excused.
Also present were Fiscal Officer Rhonda Botti Sowers, Solicitor Jim Barney, Street Commissioner Bryan Lucas, Zoning Administrator Bob Hruska, BPA member George Danchisen and CT Consultants engineer Kent Bryan.
Visitors in attendance were Mike Snider, LeRoy Widing and Kathie Widing.
MINUTES
Minutes of the September 25, 2014 regular meeting were approved as submitted.
OTTAWA COUNTY OSU ALUMNI CLUB
Mike Snider, co-president of the Ohio State Alumni Club in Ottawa County was present to announce that the OSU Marching Band will appear in concert at Lakeside’s Hoover Auditorium at 8 pm. November 7 before heading north to East Lansing, Michigan for the OSU-Michigan State game. The local alumni club will be hosting the event.
VISITOR COMMENTS
There were no visitor comments.
LEGISLATION
There was no legislation.
OLD BUSINESS
A. Assignment of Lease at 414 W. Main Street – Council received a written request from Jody Geyer to assign the balance of her lease at 414 W. Main Street to LeRoy and Kathie Widing effective January 1, 2015 and release her from the provisions of the lease. Mr. Royhab moved to release Jody Geyer from her lease at 414 W. Main Street as of the end of 2014 and accept her assignment of the lease to LeRoy and Kathleen Widing effective January 1, 2015. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
B. Bike Path Progress – Mr. Royhab advised that CT Consultants is completing all of the revisions to the bike path plans. The revised plans and maps will be submitted to ODOT next week. The project is continuing on schedule. Kent Bryan said he is working to resolve the areas of encroachments along the path.
C. Sprint/Nextel Building – Mr. Starcher advised that the village is now in control of the building next to the water tower which formerly housed equipment for the Sprint/Nextel antenna. He said the building, which is in good repair, has both heating and cooling installed and just needs to have electric service reconnected. Mr. Starcher said the building would be suitable for record storage but asked council to consider options for use of the structure.
D. Cemetery Commission Policy Review – Mr. Royhab said his committee plans to meet before the November 13 regular council meeting to review the current cemetery policies and prepare recommendations for consideration.
NEW BUSINESS
A. Cancel November 27 and December 25 Regular Meetings – To avoid conflict with Thanksgiving and Christmas, Mr. Myers moved to cancel the regular council meetings scheduled for November 27, 2014 and December 25, 2014. Second by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
REPORTS
Solicitor
Mr. Barney had nothing to report.
Finance and Records Committee
Mr. Starcher advised he and Mrs. Sowers met October 8 for a regular quarterly financial meeting. He said receipts and expenditures continue to be in line with budget projections. In consideration of a recommendation from the state auditor’s office, the finance committee will begin reviewing and acknowledging the monthly bank reconciliations
Streets/Sidewalks/Sewer Committee
Mr. Dorko had nothing to report.
Beautification/Parks/Cemetery Committee
Mr. Royhab had nothing further to report.
Utilities/Ferries/Waterfront
Mr. Myers had nothing to report.
Annexation/Subdivision/Planning Commission Committee
Mr. Redett had nothing to report.
Safety/Insurance Committee
Mrs. Kukay had nothing to report.
Fiscal Officer
Council members initialed receipt of the September financial reports which were distributed prior to the meeting. Mrs. Sowers advised that the Bureau of Workers’ Compensation completed an audit earlier that day. As a result, the Village will receive a slight refund.
Police Department
No report.
Street Commissioner
Mr. Lucas advised that Center Street paving is scheduled to be done next week, weather permitting.
Zoning Administrator
Mr. Hruska had nothing report.
Board of Public Affairs
Mr. Danchisen said flushing and winterizing of fire hydrants was recently completed by the water department employees.
AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $48,604.88 including September payroll was made by Mr. Dorko and seconded by Mr. Redett. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Dorko. Meeting adjourned by unanimous vote at 6:24 p.m.
September 25, 2014
VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD SEPTEMBER 25, 2014
Mayor Bird called the meeting to order at 6:00 p.m. and opened with the Pledge of Allegiance.
ROLL CALL AND ATTENDANCE
Answering roll call were Dean Dorko, Angie Kukay, Duane Myers, Dave Redett and John Starcher. Ron Royhab was excused.
Also present were Fiscal Officer Rhonda Botti Sowers, Street Commissioner Bryan Lucas and Zoning Administrator Bob Hruska.
Visitors in attendance were LeRoy and Kathie Widing.
AMEND AGENDA
Mayor Bird amended the agenda to add under new business Extension of a Temporary Employee Position.
MINUTES
Minutes of the September 11, 2014 regular meeting were approved as submitted.
VISITOR COMMENTS
There were no visitor comments.
LEGISLATION
President Pro Tem John Starcher read the legislation by title only.
A. RESOLUTION NO. 5, 2014 – A Resolution Accepting the Amounts and Rates as Determined by the Budget Commission and Authorizing the Necessary Tax Levies and Certifying Them to the County Auditor.
Motion to waive three readings on three separate occasions made by Mr. Myers and seconded by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Starcher-yes. Motion carried.
Motion to adopt Resolution No. 5, 2014 made by Mrs. Kukay and seconded by Mr. Starcher. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Starcher-yes. Motion carried.
OLD BUSINESS
A. Amend Approved Meal Policy – Mayor Bird advised that for liability reasons village employees should not be compensated if they are relieved of their duties and leave the village during their meal break. She submitted the following amended policy for consideration:
Meal Periods: All employees will be granted a 30 minute paid meal period. Meal periods are to be scheduled near the mid-point of the shift. Employees are encouraged to remain within the village municipal limits for lunch and will be on call and required to respond as necessary.
If an employee chooses to leave the village limits during the designated lunch period, they will be required to log out on their time sheet and log back in upon their return to the work site and considered off duty. This period out of the village limits will not be compensated. An employee who chooses this option will be required to work an additional half hour to make up the time or he/she may use allotted leave time to cover this time off duty and out of the village. Failure to log in and out will result in corrective action by the Supervisor/Administration. Additionally, if an employee chooses to log out and leave the village limits during this time frame, they will not be able to do so in a village owned vehicle. Police Officers are exempt from this clause.
A return to work past the 30 minute allotted time frame will be considered a tardy and appropriate corrective action will be taken.
If an employee is mandated or scheduled to work an additional shift, the lunch requirement is the same as directed above and shall be taken mid-way in the additional shift.
The meal period may not be used to shorten the workday, either at the beginning or at the end of the shift.
Breaks: One paid break period of not more than 15 minutes shall be provided during each 4 hours worked. Breaks should be scheduled near the mid-point of the half-shift. Employees must remain within village limits during breaks.
Breaks may not be used to shorten the workday, either at the beginning or at the end of the day.
Employees are not permitted to combine paid break and meal periods.
Any deviation from this policy will result in corrective action by the Supervisor/Administration. This policy shall remain in effect until revised or rescinded.
Mr. Starcher moved to adopt the amended meal/break policy and make it effective October 1, 2014. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Starcher-yes. Motion carried.
B. Update on Village Rental Property – Council received an opinion letter from Solicitor Jim Barney advising of options regarding the lease of 414 W. Main Street. Council has already agreed to release current tenant Jody Geyer from her lease at the end of the calendar year. Mr. Barney advised that Mrs. Geyer may, with Council approval, assign the remaining three years of her lease to a new tenant who would assume the lease. If Mrs. Geyer does not want to assign the lease Council will need to advertise for sealed bids from interested tenants.
Mrs. Sowers said several people have asked questions about leasing the building including LeRoy and Kathie Widing. Following discussion Council determined that if Mrs. Geyer wants to assign the lease to another tenant she will need to submit the name in writing for Council approval by October 9, 2014. If the lease has not been assigned by that date Council will advertise for bids.
C. Update on Financial Advisor – Mrs. Sowers advised that Brian Cooper, municipal financial advisor, is currently compiling both a look back and a five year financial projection for the village. Department heads will compile a list of anticipated expenditures including costs for equipment upgrades and replacement for the next five years. In addition, CT Consultants is reviewing the priority list prepared by Council earlier this year in order to assign costs to the various projects on that list. An architect at CT is helping to estimate costs for a new town hall. Two proposals for a new town hall are to either purchase and complete the Keller building or purchase and build on the Klaehn property. Once all costs have been estimated they will be incorporated into the financial projection to complete the five year capital plan. This plan will be used to determine which projects are feasible and how to fund them.
D. Center Street Paving Quotes – Council received quotes from 7L Construction in the amount of $32,900.00 and Precision Paving in the amount of $35,749.00 for paving Center Street.
Mr. Starcher moved to accept the quote from 7L Construction in the amount of $32,900.00 to pave Center Street. Second by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Starcher-yes. Motion carried.
E. Beacon Best of the Best Competition Results – Mrs. Kukay reported on the Ottawa County Beacon’s Best of the Best Competition awards ceremony which she attended on behalf of the village. Marblehead, Port Clinton and Lakeside were all nominated in the “Best Downtown” category. Port Clinton took first place, Marblehead second and Lakeside third.
NEW BUSINESS
A. Road Salt – Street Commissioner Brian Lucas advised Council that he has been notified by the County Engineer’s office that no bids were received on the county’s request for road salt this winter. As a result the county is trying to obtain salt through ODOT. Current cost is $105.25 per ton and each entity will need to pick up the salt from an ODOT facility. Mr. Lucas said the village normally receives between 75 and 100 tons per winter. Council agreed to commit to 100 tons of salt and authorized Mr. Lucas to make arrangements for having it delivered.
B. Committee to Review Cemetery Policy – Mayor Bird said questions not addressed in the cemetery policy were recently asked regarding cremation burials at Clemons Cemetery. Because it has been ten years since the policy was adopted the Mayor asked that the Beautification/Parks/Cemetery committee review the policy and make recommendations for Council consideration.
C. Extension of a Temporary Employee Position – Mayor Bird recommended that Elisa Oglesbee, who was extended for a 6 month period beginning April 1, 2014, be extended for another 6 months to continue working on the records inventory. Mr. Starcher noted this is a more time consuming task than originally anticipated and recommended extending the position for a year rather than another 6 months.
Mr. Dorko moved to continue Elisa Oglesbee as a temporary employee from October 1, 2014 through September 30, 2015 to work up to 15 hours per week under the direction of the Fiscal Officer to sort and inventory records with pay to be set by the Mayor per the current pay ordinance. Second by Mr. Starcher. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Starcher-yes. Motion carried.
REPORTS
Solicitor
No report.
Finance and Records Committee
Mr. Starcher had nothing to report.
Streets/Sidewalks/Sewer Committee
Mr. Dorko had nothing to report.
Beautification/Parks/Cemetery Committee
No report.
Utilities/Ferries/Waterfront
Mr. Myers had nothing to report.
Annexation/Subdivision/Planning Commission Committee
Mr. Redett had nothing to report.
Safety/Insurance Committee
Mrs. Kukay had nothing to report.
Fiscal Officer
Mrs. Sowers reported that she and Olga Trumpower will be attending the annual fiscal officer training in Perrysburg October 7.
Police Department
No report.
Street Commissioner
Mr. Lucas had nothing to report.
Zoning Administrator
Mr. Hruska had nothing report.
Board of Public Affairs
No report.
AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $3,381.70 was made by Mr. Starcher and seconded by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Starcher-yes. Motion carried.
ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 6:49 p.m.
September 11, 2014
VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD SEPTEMBER 11, 2014
Mayor Bird called the meeting to order at 6:00 p.m. and opened with the Pledge of Allegiance.
ROLL CALL AND ATTENDANCE
Answering roll call were Dean Dorko, Angie Kukay, Ron Royhab and John Starcher. Duane Myers and Dave Redett were excused.
Fiscal Officer Rhonda Botti Sowers was excused. Bob Hruska was appointed to take minutes of the meeting.
Also present were Solicitor Jim Barney and Street Commissioner Bryan Lucas.
There were no visitors
MINUTES
Minutes of the August 28, 2014 regular meeting were approved as submitted.
VISITOR COMMENTS
There were no visitor comments.
LEGISLATION
There was no legislation.
OLD BUSINESS
A. September 15 Bike Path Open House – Mayor Bird advised an open house will be held from 5:30 p.m. to 7:00 p.m. at the Fire Station on Monday, September 15 to provide residents the opportunity to learn more about the bike path project scheduled to be constructed in September 2015. Representatives of CT Consultants will also be present to answer questions.
B. Meal Policy – Following discussion at the last meeting Mayor Bird prepared the following proposed meal and break policy:
Meal Periods: All employees who work an 8 hour shift will be granted a 30 minute paid meal period. Meal periods are to be scheduled near the mid-point of the shift. Employees are encouraged to remain within the village municipal limits for lunch.
If an employee chooses to leave the village limits during the designated lunch period, they will be required to log out on their time sheet and log back in upon their return to the work site. Failure to log in and out will result in corrective action by the Supervisor/Administration. Additionally, if an employee chooses to log out and leave the village limits during this time frame, they will not be able to do so in a village owned vehicle.
A return to work past the 30 minute allotted time frame will be considered a tardy and appropriate corrective action will be taken.
If an employee is mandated or scheduled to work an additional 8 hour shift, the lunch requirement is the same as directed above and shall be taken mid-way in the additional shift.
The meal period may not be used to shorten the workday, either at the beginning or at the end of the shift.
Breaks: One paid break period of not more than 15 minutes shall be provided during each 4 hours worked. Breaks should be scheduled near the mid-point of the half-shift. Employees must remain within village limits during breaks.
If an employee is mandated or scheduled to work an additional 8 hour shift, the paid break requirement is the same as directed above.
Breaks may not be used to shorten the workday, either at the beginning or at the end of the day.
Employees are not permitted to combine paid break and meal periods.
Any deviation from this policy will result in corrective action by the Supervisor/Administration.
This policy shall remain in effect until revised or rescinded.
Mr. Dorko asked if it is the intent of the policy that employees who log out and leave the village during a meal break are paid. Mayor Bird said that is the intent of the policy. Mr. Starcher said in previous discussions Council felt police should be exempted from the clause regarding meal periods.
Mr. Starcher moved to adopt the proposed meal/break policy with the provision that the police are exempt from the clause regarding meal periods. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
Mayor Bird stated the policy will be in the handbook effective October 1, 2014.
C. Update on Decommissioning of Sprint/Nextel Site – Solicitor Jim Barney advised that the lease contract clearly states both antennas and mounting hardware are to be removed from the water tower when the site is decommissioned. However, Sprint has a document signed by Mayor Bird dated June 6, 2014 stating the decommissioning was accepted as of that date. Mr. Starcher said the village has earned money for a number of years from this lease and expressed concern that continuing to fight this issue will only be costly. He added that the mounting hardware could be used in the future if another company wants to use the site and even if no other company uses it, the hardware can simply be removed the next time the tower is painted. Council agreed to have Mr. Barney notify Sprint that the issue is finished and anything still left on the site is now the property of the village.
D. Paving Quotes – Mr. Lucas presented Council with a quote from 7L for paving of both Center and Church Streets. He is awaiting other quotes for consideration and expects to have them for the next meeting.
NEW BUSINESS
A. Set Trick or Treat – Mayor Bird advised that October 31 falls on a Friday this year which will conflict with a home football game and the following night is the Athletic Boosters fundraiser. Mr. Starcher said he has polled residents and the overwhelming request has been to schedule Trick-or-Treat on Thursday night. Council agreed to set Trick-or-Treat hours in the village for Thursday, October 30, 2014 from 6 to 8 p.m.
B. Appointment of Officer Shawn Craig to the vacant 32 hour per week part time police position – Mayor Bird advised council that Officer Shawn Craig, who was appointed temporary officer in July has agreed to accept the open 32 hour part time police position vacated by Officer Hymore. She recommended Council authorize his appointment to the position as of August 20, 2014.
Based on the recommendation of Mayor Bird, Mr. Starcher moved to appoint Shawn Craig to the vacant 32 hour per week police officer position. Second by Mr. Royhab. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
C. Council authorization for Holiday Pay on 9/1/14 for Officer Craig – Mr. Dorko moved to retroactively authorize 6.4 hours of holiday pay for the September 1 Labor Day holiday to Officer Shawn Craig. Second by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried
D. Withdrawal of One OPWC Application – Mayor Bird reported that during the past week she authorized pulling one of the two OPWC applications. Mr. Hruska explained that because both applications included the same 1200 lineal feet of replacement pipe only one could be considered. As a result, the grant application was withdrawn and the loan application was retained for consideration.
E. Beacon’s Best of the Best Competition – Council received notification that Marblehead is a finalist for best downtown in the Ottawa County Beacon’s Best of the Best competition. Councilwoman Kukay will represent the village at the award ceremony scheduled for Thursday, September 18 at Mon Ami.
F. Peace Pole Dedication – Council received an invitation from the First United Church of Christ, 802 Prairie Street, to attend a Peace Pole dedication at the church on Sunday, September 21, 2014 which is the International Day of Peace.
REPORTS
Solicitor
Mr. Barney had nothing to report.
Finance and Records Committee
Mr. Starcher had nothing to report.
Streets/Sidewalks/Sewer Committee
Mr. Dorko had nothing to report.
Beautification/Parks/Cemetery Committee
Mr. Royhab had nothing to report.
Utilities/Ferries/Waterfront
No report.
Annexation/Subdivision/Planning Commission Committee
No report.
Safety/Insurance Committee
Mrs. Kukay had nothing to report.
Fiscal Officer
Council members initialed receipt of the August financial reports which were distributed prior to the meeting.
Police Department
No report.
Street Commissioner
Mr. Lucas reported a limb from a tree on the west side of James Park came down during a recent storm. Upon further inspection he discovered the tree is hollow and will need to be taken down.
Mr. Lucas also reported he was contacted by Charlene Carroll who advised him that she thinks the storm sewer at the foot of Stone Street is collapsed because soil is eroding in that area. Council asked that Mr. Lucas arrange to have the tile inspected to make sure it is not damaged.
Zoning Administrator
Mr. Hruska had nothing report.
Board of Public Affairs
No report.
AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $58,319.29 including August payroll was made by Mr. Dorko and seconded by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Royhab-yes. Motion carried. Mr. Starcher abstained.
ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 6:50 p.m.
August 28, 2014
VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD AUGUST 28, 2014
Mayor Bird called the meeting to order at 6:05 p.m. and opened with the Pledge of Allegiance.
ROLL CALL AND ATTENDANCE
Answering roll call were Dean Dorko, Angie Kukay, Duane Myers, David Redett, Ron Royhab and John Starcher.
Also present were Fiscal Officer Rhonda Botti Sowers, Zoning Administrator Bob Hruska and Kent Bryan of CT Consultants, Village Engineer.
MINUTES
Minutes of the August 14, 2014 regular meeting were approved as submitted.
VOTE TO EXCUSE MEMBERS FROM FUTURE MEETINGS
Mr. Starcher moved to excuse Duane Myers, David Redett and Rhonda Sowers from the September 11, 2014 regular meeting and to appoint Bob Hruska to record the minutes. Second by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
Mrs. Kukay moved to excuse John Starcher at 6:30 p.m. from the December 11, 2014 and January 8, 2015 regular meetings. Second by Mr. Redett. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
Mrs. Kukay moved to excuse Ron Royhab from the September 25, 2014 regular meeting. Second by Mr. Starcher. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
BIKE PATH UPDATE
Kent Bryan of CT Consultants gave an update on the pending schedule for construction of the bike path which is tentatively set to be done between September and November 2015. He suggested Council hold an informational open house to give the public an opportunity to view the map and plans and be able to pose any questions they might have.
Mr. Bryan also explained the applications for OPWC grant and loan funding for Alexander Pike waterlines. He said the grant application is for replacement of 1200 linear feet of waterline and the 0% interest loan application is to replace 1200 feet and extend an additional 7800 feet of waterline.
VISITOR COMMENTS
There were no visitor comments.
LEGISLATION
President Pro Tem John Starcher read the legislation by title only.
A. RESOLUTION NO. 3, 2014 – A Resolution Authorizing the Mayor to Prepare and Submit an Application to Participate in the Ohio Public Works Commission State Capital Improvement and/or Local Transportation Improvement Programs and to Execute Contracts as Required for the Alexander Pike Waterline Replacement Project and Declaring an Emergency.
Motion to waive three readings on three separate occasions made by Mr. Myers and seconded by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
Motion to retain the emergency clause made by Mr. Dorko and seconded by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
Motion to adopt Resolution No. 3, 2014 made by Mr. Myers and seconded by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
B. RESOLUTION NO. 4, 2014 – A Resolution Authorizing the Mayor to Prepare and Submit an Application to Participate in the Ohio Public Works Commission State Capital Improvement and/or Local Transportation Improvement Programs and to Execute Contracts as Required for the Alexander Pike Waterline Replacement and Extension Project and Declaring an Emergency.
Motion to waive three readings on three separate occasions made by Mr. Starcher and seconded by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
Motion to retain the emergency clause made by Mr. Dorko and seconded by Mr. Royhab. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
Motion to adopt Resolution No. 4, 2014 made by Mr. Myers and seconded by Mr. Starcher. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
OLD BUSINESS
A. Decommissioning of Sprint/Nextel Site – Mrs. Sowers said Solicitor Barney is continuing to correspond with representatives of Sprint in an attempt to have the Nextel mounting hardware removed from the top of the water tower.
Chair and Pedestrian Sign Estimates – Mrs. Sowers submitted several options and prices for new chairs to be used at the council table. Mr. Dorko moved to purchase nine high back leather meeting room chairs from Staples at a cost of $99.99 each. Second by Mr. Myers. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
Mrs. Kukay moved to purchase six yield to pedestrian signs to be placed in the crosswalks with the Street Commissioner authorized to select the specific sign. Second by Mr. Starcher. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
NEW BUSINESS
A. Amend Handbook – Mayor Bird stated the current personnel handbook does not address meal breaks so, at Council’s request, Mrs. Sowers prepared the following proposal for consideration:
6.5 Meal Break
While not required by State or Federal law it is Village policy to provide a thirty (30) minute meal break for employees. The meal break will be treated as paid time if it is taken at the work site. Employees who choose to leave their work location for the meal period must log out and back in and this time will be subtracted from the total hours worked. Employees whose duties require them to be away from the village during their shift are exempted from having to eat at the work site and will be paid for a thirty (30) minute meal break. The meal period may not be used to shorten the workday, either at the beginning or at the end of the shift.
A lengthy discussion followed focusing on whether employees should be compensated for lunch as long as they stay within the village and not just at their work site. Council will forward the proposal to the Solicitor for further input before taking any action.
REPORTS
Solicitor
No report.
Finance and Records Committee
Mr. Starcher had nothing report.
Streets/Sidewalks/Sewer Committee
Mr. Dorko was excused at 7:00 p.m. and had no report.
Beautification/Parks/Cemetery Committee
Mr. Royhab had nothing to report.
Utilities/Ferries/Waterfront
Mr. Myers had nothing to report.
Annexation/Subdivision/Planning Commission Committee
Mr. Redett had nothing to report.
Safety/Insurance Committee
Mrs. Kukay had nothing to report.
Fiscal Officer
Council members initialed receipt of the July financial reports which were distributed prior to the meeting.
Mrs. Sowers reported receiving the following:
Village portion (50%) of submerged land leases from ODNR in the amount of $52,484.65. These were collected between July 1, 2013 and June 30, 2014.
A thank you note from Stacey Glovinsky of the DHS class of 1994 along with a $50 donation for use of the shelter house for the class’s 20 year reunion.
A $3,000 recycling reimbursement from the OSS Solid Waste District for leaf collection expenses and installation of a fence in front of 414 W. Main.
News release from State Senator Randy Gardner regarding the health of Lake Erie. Senator Gardner was in the village on Monday, August 18 to hand deliver his statement and also meet with Water Superintendent Matt Berry.
Notice from the Ottawa County Veterans Service office about the Wreaths Across America project seeking donations and volunteers.
Information from the Ohio Municipal League regarding this year’s Annual Conference which will be held Oct. 8, 9 and 10 in Columbus.
Mrs. Sowers also noted that graves 15, 16, 17 and 18 in Section E of Clemons Cemetery were purchased by William and Margaret Klaehn.
Police Department
No report.
Street Commissioner
No report.
Zoning Administrator
Mr. Hruska had nothing report.
Board of Public Affairs
No report.
AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $8,735.24 was made by Mr. Starcher and seconded by Mrs. Kukay. Vote: Mrs. Kukay-yes; Mr. Myers-yes, Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
EXECUTIVE SESSION
Mr. Starcher moved to go into executive session at 7:24 p.m. for the purpose of discussing pending litigation and acquisition of property. Second by Mr. Royhab. Vote: Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
Mayor Bird reconvened the meeting at 7:55 p.m.
Mr. Starcher moved to release Jodi Geyer from her lease of 414 W. Main Street effective December 31, 2014. Second by Mr. Royhab. Vote: Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 7:57 p.m.
August 14, 2014
VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD AUGUST 14, 2014
Mayor Bird called the meeting to order at 6:02 p.m. and opened with the Pledge of Allegiance.
ROLL CALL AND ATTENDANCE
Answering roll call were Dean Dorko, Angie Kukay, Duane Myers, David Redett, Ron Royhab and John Starcher.
Also present were Fiscal Officer Rhonda Botti Sowers, Solicitor Jim Barney, Street Commissioner Bryan Lucas, Zoning Administrator Bob Hruska and Water Superintendent Matt Berry.
Others in attendance were Frank Harmon of Ohio Insurance Services and Bob Keller.
MINUTES
Minutes of the July 24, 2014 regular meeting were approved as submitted.
VOTE TO EXCUSE MEMBERS FROM FUTURE MEETINGS
Mr. Myers moved to excuse Mayor Bird from the October 9, 2014 regular meeting and Dean Dorko and John Starcher from the October 23, 2014 regular meeting. Second by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
UPDATE ON WATER STATUS
With recent concern about toxic algae affecting the drinking water in the Toledo area, Water Superintendent Matt Berry was present to update Council on the quality of Marblehead’s treated water. He explained testing procedures and treatment options for microcystin and also provided information on the Ottawa County Emergency Management WENS system which can be used to notify residents of any type of emergency including water emergencies. Anyone with a landline will automatically receive notification. Others can receive voice, text or email notifications by registering at http://www.co.ottawa.oh.us/ottawacoema/index.html. Mr. Berry added there has been no problem with toxic algae at the Marblehead plant but his department continues to monitor the situation closely.
FRANK HARMON, OHIO INSURANCE SERVICES
Frank Harmon of Ohio Insurance Services which administers the Ohio Public Entity Consortium was present to discuss a new healthcare option the Consortium has available to its members. The OPEC Healthcare Cooperative is a self-funded pool that will help to hold costs steady for its members while letting each member continue with the same plan they currently offer their employees. The Cooperative is also exempt from a number of taxes and fees being imposed under the Affordable Care Act. Mr. Harmon answered questions from Council regarding the cooperative and self-funded pools.
VISITOR COMMENTS
There were no visitor comments.
LEGISLATION
President Pro Tem John Starcher read the legislation by title only.
A. ORDINANCE NO. 5, 2014 – An Ordinance Creating a Policy for Storage, Use and Distribution of Personal Information by the Village of Marblehead. This was the third reading.
Motion to adopt Ordinance No. 5, 2014 made by Mr. Myers and seconded by Mr. Starcher. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
B. RESOLUTION NO. 2, 2014 – A Resolution to Join The Ohio Public Entity Consortium Healthcare Cooperative and Empower The Mayor to Execute All Necessary Documents and Declaring an Emergency.
Motion to waive three readings on three separate occasions made by Mr. Dorko and seconded by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
Motion to retain the emergency clause made by Mrs. Kukay and seconded by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
Motion to adopt Resolution No. 2, 2014 made by Mr. Starcher and seconded by Mr. Myers. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
OLD BUSINESS
A. Recommendation for Village Engineer by Sub Committee – Mr. Dorko reported that the sub-committee appointed to review qualifications submitted from engineers interested in serving as Village Engineer recommends appointing CT Consultants to the position. Mr. Dorko explained that eight firms, BEC Associates, Port Clinton; Proudfoot Associates, Perrysburg; Blanchard Design Associates, Findlay; Feller, Finch and Associates, Maumee; Jones and Henry Engineers, Toledo; Mannik Smith Group, Maumee; CT Consultants, Toledo and Northwest Consultants, Inc., Toledo submitted qualifications. After each committee member independently scored the firms using a scoring matrix the firms were ranked with the top two being CT Consultants and Mannik Smith. Fee proposals were then requested from the top two. Mr. Dorko said the committee’s ultimate decision was based on the total services the firm offers and noted that CT provides grant writing expertise and has a lengthy history working on projects for the village.
Mr. Starcher moved to accept the recommendation of the Engineer sub-committee and appoint CT Consultants as Village Engineer. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
B. Decommissioning of Sprint/Nextel Site – Mr. Barney reported communicating with several persons from Sprint regarding removal of the structure that still remains at the top of the water tower after the Nextel system was decommissioned. While it first seemed encouraging that the structure would be removed, the second contact advised that removal of this portion was not included in the scope of work. Mr. Barney requested a copy of the policy from Sprint.
NEW BUSINESS
A. Street Paving – Church St. / Center St. – Street Commissioner Lucas said Church St. and Center St. are near the top of the street inventory list for resurfacing. Estimated cost to resurface Church St. is $28,300 and estimated cost for Center St. is $33,000. Either project can be done without bidding but if both are done the paving project will exceed $50,000 and need to be bid. Mrs. Sowers said there is sufficient money appropriated to do either or both this year. During discussion it was determined that it would be better at this late point in the season to do Center St. and plan to do Church St. next spring. Mr. Lucas will obtain quotes for council’s consideration. Mr. Dorko and Mr. Lucas will check to see if any village streets would benefit from crack sealing this year.
REPORTS
Solicitor
Mr. Barney had nothing further to report.
Finance and Records Committee
Mr. Starcher had nothing to report for the finance committee but asked that Council consider purchasing a set of chairs to be used at the meeting table. Council members were in agreement with the suggestion. Mrs. Sowers will obtain prices for consideration.
Streets/Sidewalks/Sewer Committee
Mr. Dorko had nothing to report.
Beautification/Parks/Cemetery Committee
Mr. Royhab had no committee report but announced the Halupki Festival will be held August 17.
Utilities/Ferries/Waterfront
Mr. Myers had nothing to report.
Annexation/Subdivision/Planning Commission Committee
Mr. Redett had nothing to report.
Safety/Insurance Committee
Mrs. Kukay expressed concern about the safety of pedestrians using the crosswalks on Main Street. She recommended placing signs in the crosswalks advising motorists to yield to pedestrians.
Fiscal Officer
Mrs. Sowers had nothing to report.
Police Department
No report.
Street Commissioner
Mr. Lucas had no report.
Zoning Administrator
Mr. Hruska had no report.
Board of Public Affairs
No report.
AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $96,439.63 including July payroll was made by Mr. Royhab and seconded by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes, Mr. Redett-yes; Mr. Royhab-yes. Motion carried. Mr. Starcher abstained.
EXECUTIVE SESSION
Mr. Starcher moved to go into executive session at 6:59 p.m. for the purpose of discussing compensation of a public employee and discussing acquisition of property. Second by Mr. Myers. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
Mayor Bird reconvened the meeting at 7:43 p.m. with no action taken.
ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 7:43 p.m.
July 24, 2014
VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD JULY 24, 2014
Mayor Bird called the meeting to order at 6:09 p.m. and opened with the Pledge of Allegiance.
ROLL CALL AND ATTENDANCE
Answering roll call were Dean Dorko, Duane Myers, David Redett, Ron Royhab and John Starcher. Angie Kukay was excused.
Also present were Fiscal Officer Rhonda Botti Sowers, Police Chief Greg Fultz and Zoning Administrator Bob Hruska.
Others in attendance were Shawn Craig and Georgia Auxter.
MINUTES
Minutes of the July 10, 2014 regular meeting were approved as submitted.
VISITOR COMMENTS
There were no visitor comments.
COUNCIL APPROVAL OF INTERIM POLICE OFFICER SHAWN CRAIG
Mayor Bird reported the Police Dept. will temporarily be short staffed due to one officer currently on maternity leave and a second who will soon be on medical leave. She recommended Council hire an interim part-time officer to work through the end of September and then be available as needed. Chief Fultz added that he would plan to schedule this officer for 16 hours per week.
Based on the recommendation of Mayor Bird, Mr. Starcher moved to appoint Shawn Craig as a part-time police Patrolman effective immediately. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
Mayor Bird administered the oath of office to Patrolman Shawn Craig.
UPDATE ON BPA MEETING OF 7/19/14 ON JOHNSON’S ISLAND
Mr. Myers updated Council on the special BPA meeting held at the Johnson’s Island Clubhouse on Saturday morning, July 19, 2014. Purpose of the meeting was to explain the process for extending water to the island. He said there were approximately 110 island property owners in attendance and of those he estimated 60% were in favor of water but wanted an updated estimate of the cost. The estimates presented at the meeting were based on a 2001 study that had been adjusted for inflation. Based on the interest shown, the Board voted to proceed with a current study for providing water to Johnson’s Island. Council will need to amend appropriations in order to fund the study. Legislation for that purpose is on the agenda for consideration.
LEGISLATION
President Pro Tem John Starcher read the legislation by title only.
A. ORDINANCE NO. 5, 2014 – An Ordinance Creating a Policy for Storage, Use and Distribution of Personal Information by the Village of Marblehead. This was the second reading. The third reading will be August 14, 2014.
B. ORDINANCE NO. 6, 2014 – An Ordinance Amending Ordinance No. 1, 2014 Setting Appropriations for Current Expenses and Other Expenditures of the Village of Marblehead, State of Ohio, During the Fiscal Year Ending December 31, 2014 and Declaring an Emergency.
Motion to waive three readings on three separate occasions made by Mr. Myers and seconded by Mr. Dorko. Vote: Mr. Dorko-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
Motion to retain the emergency clause made by Mr. Dorko and seconded by Mr. Myers. Vote: Mr. Dorko-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
Motion to adopt Ordinance No. 6, 2014 made by Mr. Starcher and seconded by Mr. Royhab. Vote: Mr. Dorko-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
OLD BUSINESS
A. Quote for Financial Advisory Services from Brian Cooper of ACI – At the request of Council, Mrs. Sowers obtained a proposal from municipal financial advisor Brian Cooper of ACI Financial Services in the amount of $9,800.00 to help develop a capital plan to identify future projects and how they can be funded. Lengthy discussion followed. Mr. Royhab noted this amount is much lower than he has experienced for similar work in the private sector. Mr. Starcher said there is sufficient money appropriated and added that the rate analysis done several years ago for the BPA was more costly than this proposal.
Mr. Starcher moved to accept the quote from ACI Financial Advisors in the amount of $9,800.00 for development of a capital plan. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
B. Bike Path Progress – Mr. Royhab said the Bike Path plans have been reviewed by ODOT and areas noted where encroachments need to be removed from the right-of-way before the project begins. ODOT provided procedures for working with residents to have the obstructions removed. Mr. Royhab suggested sending letters to residents, especially those along the path to keep them informed of this project.
NEW BUSINESS
There was no new business.
REPORTS
Solicitor
No report.
Finance and Records Committee
Mr. Starcher reported that he and Mrs. Sowers met recently for their regular quarterly financial review. He was pleased to state that receipts and expenses are in line with budget projections and things are going well.
Mr. Starcher commended village employees for the assistance they provided during the recent structure fire at Lakeside-Marblehead Storage, a mini-storage complex just outside the village limits. Water department personnel maintained communication regarding the availability of water in the village water tower which was feeding the hydrant being used; Street Commissioner Lucas used the village backhoe to provide access holes in the buildings to assist the firefighters; and Chief Fultz and his department provided traffic control. Mr. Starcher also gave praise to Danbury Chief Doug Waugh who skillfully coordinated personnel from 11 different departments who responded to fight this conflagration.
Streets/Sidewalks/Sewer Committee
Mr. Dorko reported he has received fee proposals from both CT Consultants and Mannik Smith and will be scheduling a meeting with his committee to review these and ultimately make a recommendation to Council regarding appointment of a Village Engineer.
Beautification/Parks/Cemetery Committee
Mr. Royhab said the four trash cans ordered by the Chamber have arrived. Each has a small bronze plate noting it is donated by the Marblehead Peninsula Chamber of Commerce. Discussion followed on potential locations.
Utilities/Ferries/Waterfront
Mr. Myers had nothing to report.
Annexation/Subdivision/Planning Commission Committee
Mr. Redett had nothing to report.
Safety/Insurance Committee
No report.
Fiscal Officer
Mrs. Sowers had nothing to report.
Police Department
Chief Fultz reported that Officer Stacey Stetler and her husband Tim Mackey are the parents of their second son, David, born July 17, 2014.
Street Commissioner
No report.
Board of Public Affairs
No report.
Zoning Administrator
Mr. Hruska reported filing charges in Municipal Court against Tim and Dianne Needles for a violation of zoning caused by their failure to erect a fence around their swimming pool.
AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $13,089.96 was made by Mr. Starcher and seconded by Mr. Dorko. Vote: Mr. Dorko-yes; Mr. Myers-yes, Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
EXECUTIVE SESSION
Mr. Royhab moved to go into executive session at 7:05 p.m. for the purpose of discussing compensation of a public employee and discussing acquisition of property. Second by Mr. Myers. Vote: Mr. Dorko-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
Mayor Bird reconvened the meeting at 7:43 p.m.
ADJOURNMENT
Motion to adjourn made by Mr. Redett and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 7:43 p.m.
July 10, 2014
VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD JULY 10, 2014
Mayor Bird called the meeting to order at 6:00 p.m. and opened with the Pledge of Allegiance.
ROLL CALL AND ATTENDANCE
Answering roll call were Dean Dorko, Angie Kukay, Duane Myers, David Redett, Ron Royhab and John Starcher.
Also present were Fiscal Officer Rhonda Botti Sowers, Solicitor Rich Gillum, Street Commissioner Bryan Lucas, Zoning Administrator Bob Hruska and guest, Sandy Burt of Hylant Administrative Services.
There were no visitors in attendance.
MINUTES
Minutes of the June 26, 2014 regular meeting were approved as submitted.
GUEST SPEAKER SANDY BURT, HYLANT ADMINISTRATIVE SERVICES
Sandy Burt of Hylant Administrative Services, Toledo, Ohio was present to introduce herself and extend a welcome to the Village as the newest member of The Ohio Plan insurance pool. She explained that The Ohio Plan has been in existence for over 25 years and has more than 700 members representing villages, townships, cities and other public entities around the state. She distributed literature for Council to review and also delivered the insurance policy.
VISITOR COMMENTS
There were no visitor comments.
LEGISLATION
President Pro Tem John Starcher read the legislation by title only.
A. ORDINANCE NO. 3, 2014 – An Ordinance Authorizing the Use of the Fire Loss Procedures Set Forth in ORC 3929.86 (C) and (D) in the Village of Marblehead. This was the third reading.
Motion to adopt Ordinance No. 3, 2014 made by Mr. Myers and seconded by Mr. Royhab. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
B. ORDINANCE NO. 5, 2014 – An Ordinance Creating a Policy for Storage, Use and Distribution of Personal Information by the Village of Marblehead. This was the first reading. The second reading will be July 24, 2014.
OLD BUSINESS
A. Update on Village Engineer Applicants – Mr. Dorko advised that the subcommittee he chairs has narrowed the engineering proposals to two firms, CT Consultants and Mannik Smith. The committee is now seeking fee schedules from these firms and hopes to have a recommendation for Council in the near future.
B. Update on Bike Path – Mr. Royhab reported that CT Consultants should have the Bike Path plans ready for submission to ODOT by next week. Once the plans are approved by ODOT the project will be scheduled for construction, hopefully next year.
NEW BUSINESS
A. Perch Festival August 23 – Mayor Bird said the Lions Club Perch Festival will be held August 23, 2014. Council will again participate in the parade.
REPORTS
Solicitor
Mr. Gillum had nothing to report.
Finance and Records Committee
Mr. Starcher said he and Mrs. Sowers will hold a quarterly finance review next week.
Streets/Sidewalks/Sewer Committee
Mr. Dorko had nothing to report.
Beautification/Parks/Cemetery Committee
Mr. Royhab stated the Chamber has ordered the four trash cans which will be donated to the village. Each will have a small bronze plate noting it is donated by the Marblehead Peninsula Chamber of Commerce.
Utilities/Ferries/Waterfront
Mr. Myers had nothing to report.
Annexation/Subdivision/Planning Commission Committee
Mr. Redett had nothing to report.
Safety/Insurance Committee
Mrs. Kukay had nothing to report.
Fiscal Officer
Council members initialed receipt of the June financial reports which were distributed prior to the meeting.
Mrs. Sowers said last year Council approved using a portion of the annual recycling allocation from the OSS Joint Solid Waste District to replace the fence in front of 414 W. Main with a picket fence made of recycled material but the paperwork was not submitted in time for funding. Council agreed to apply for the funding this year to replace the fence.
Mrs. Sowers reported meeting with Brian Cooper, a municipal financial advisor, to learn about ways to fund various village projects and how to structure municipal debt. One of the services Mr. Cooper can provide is to work with the Fiscal Officer to develop a 5 year capital plan that would identify future projects and how they can be funded. Council asked that Mrs. Sowers obtain a quote to find out the cost for this type of service.
Police Department
No report.
Street Commissioner
Mr. Lucas reported that streetlights will be turned on again next week.
Board of Public Affairs
Mrs. Sowers reported briefly on the July 8 BPA meeting where the Board authorized replacing a low service pump; accepted a quote from CT Consultants to prepare a grant/loan application for Issue II funding for a waterline extension on Alexander Pike that would loop the water system and improve service to much of the village; and authorized new billing software that provides a number of additional features which should be implemented by October. In addition, Mrs. Sowers announced the BPA will hold a special meeting at the Johnson’s Island Clubhouse at 10 a.m. Saturday, July 19 for the purpose of presenting information regarding the process to extend water to the island.
Zoning Administrator
Mr. Hruska had nothing to report.
AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $54,673.33 including June payroll was made by Mr. Dorko and seconded by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes, Mr. Redett-yes; Mr. Royhab-yes. Motion carried Mr. Starcher abstained.
ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 6:37 p.m.
June 26, 2014
VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD JUNE 26, 2014
Mayor Bird called the meeting to order at 6:00 p.m. and opened with the Pledge of Allegiance.
ROLL CALL AND ATTENDANCE
Answering roll call were Dean Dorko, Angie Kukay, Duane Myers, David Redett, Ron Royhab and John Starcher.
Also present were Police Chief Greg Fultz, Police Sgt. Casey Joy, Street Commissioner Bryan Lucas, Zoning Administrator Bob Hruska and Ottawa County Auditor Larry Hartlaub.
There were no visitors in attendance.
MINUTES
Minutes of the June 12, 2014 regular meeting were approved as submitted.
EXCUSE FISCAL OFFICER SOWERS AND APPOINT BOB HRUSKA RECORDING SECRETARY
Mr. Starcher moved to excuse Fiscal Officer Sowers from the June 26 meeting and appoint Bob Hruska to record the minutes. Second by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
EXCUSE COUNCILWOMAN KUKAY FROM JULY 24, 2014 COUNCIL MEETING
Mr. Dorko moved to excuse Councilwoman Kukay from the July 24 meeting. Second by Mr. Royhab. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
EXCUSE SOLICITOR BARNEY FROM THE JULY 10 COUNCIL MEETING
Mr. Myers moved to excuse Solicitor Jim Barney from the July 10 meeting and have Rich Gillum attend on his behalf. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
GUEST SPEAKER LARRY HARTLAUB, OTTAWA COUNTY AUDITOR
Ottawa County Auditor, Larry Hartlaub was present to update Council on the function of his office. He provided a chart to show how the property taxes paid by Village property owners are disbursed among the County, Township and Village as well as EHOVE and Danbury School district. Mr. Hartlaub also talked about new technology services he is implementing in his office which will be available to local governments.
VISITOR COMMENTS
There were no visitor comments.
LEGISLATION
President Pro Tem John Starcher read the legislation by title only.
A. ORDINANCE NO. 3, 2014 – An Ordinance Authorizing the Use of the Fire Loss Procedures Set Forth in ORC 3929.86 (C) and (D) in the Village of Marblehead. This was the second reading. Third reading will be July 10, 2014.
B. ORDINANCE NO. 4, 2014 – An Ordinance Ratifying the Zoning Administrator’s Pay Raise and Declaring an Emergency.
Motion to waive three readings on three separate occasions made by Mr. Myers and seconded by Mr. Starcher. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
Motion to retain the emergency clause made by Mrs. Kukay and seconded by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
Motion to adopt Ordinance No. 4, 2014 made by Mr. Starcher and seconded by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
OLD BUSINESS
A. Summerfest Weekend – Mayor Bird reminded everyone that the Summerfest will be held this weekend. Electrical upgrades at the park were completed in time for this event.
NEW BUSINESS
There was no new business
REPORTS
Solicitor
No report.
Finance and Records Committee
Mr. Starcher had nothing to report.
Streets/Sidewalks/Sewer Committee
Mr. Dorko had nothing to report.
Beautification/Parks/Cemetery Committee
Mr. Royhab had nothing to report.
Utilities/Ferries/Waterfront
Mr. Myers reported that the Marblehead Peninsula Chamber of Commerce board approved the purchase of four trash containers to be donated to the Village. Council assigned Park’s Chairman Ron Royhab to work with the Chamber to coordinate color and location of the containers.
Annexation/Subdivision/Planning Commission Committee
Mr. Redett had nothing to report.
Safety/Insurance Committee
Mrs. Kukay had nothing to report.
Fiscal Officer
No report.
Police Department
Chief Fultz had nothing report.
Street Commissioner
Mr. Lucas had nothing to report.
Board of Public Affairs
No report.
Zoning Administrator
Mr. Hruska had nothing to report.
AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $54,516.82 was made by Mr. Starcher and seconded by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes, Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 6:25 p.m.
June 12, 2014
VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD JUNE 12, 2014
Mayor Bird called the meeting to order at 6:05 p.m. and opened with the Pledge of Allegiance.
ROLL CALL AND ATTENDANCE
Answering roll call were Dean Dorko, Angie Kukay, Duane Myers, David Redett, Ron Royhab and John Starcher.
Also present was Fiscal Officer Rhonda Botti Sowers, Solicitor Jim Barney, Street Commissioner Bryan Lucas, Zoning Administrator Bob Hruska and Board of Public Affairs President Bob Boytim.
There were no visitors in attendance.
Mayor Bird amended the agenda to add “Insurance Committee Recommendation Regarding Property and Liability Insurance” before legislation and also to include acquisition of property as an executive session topic.
MINUTES
Minutes of the May 22, 2014 regular meeting were approved as submitted.
VISITOR COMMENTS
There were no visitor comments.
INSURANCE COMMITTEE RECOMMENDATION REGARDING PROPERTY AND LIABILITY INSURANCE
Mrs. Kukay reported that the insurance committee received property and casualty insurance quotes from The Ohio Plan as well as the Public Entities Pool (PEP) of Ohio which is the Village’s current insurance pool. The committee reviewed a comparison of coverage under each. Renewal premium from PEP was $34,041.00. Quote from The Ohio Plan was $27,555.00 which includes a six year wrap around policy to cover any claims which would not be covered by PEP after the renewal date. Mrs. Kukay said the Insurance Committee’s recommendation is to change insurance coverage and participate in The Ohio Plan administered by Hylant Administrative Services, Toledo.
Mr. Starcher moved to accept the recommendation of the Insurance Committee and participate in The Ohio Plan, administered by Hylant Administrative Services for property and liability insurance at a cost of $27,555.00 effective June 23, 2014. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
LEGISLATION
President Pro Tem John Starcher read the legislation by title only.
A. ORDINANCE NO. 3, 2014 – An Ordinance Authorizing the Use of the Fire Loss Procedures Set Forth in ORC 3929.86 (C) and (D) in the Village of Marblehead. This was the first reading. Second reading will be June 26, 2014.
B. RESOLUTION NO. 1, 2014 – A Resolution Empowering the Mayor to Contract to Provide the Village with Property and Liability Insurance and Declaring an Emergency.
Motion to waive three readings on three separate occasions made by Mr. Myers and seconded by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
Motion to retain the emergency clause made by Mr. Dorko and seconded by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
Motion to adopt Resolution No. 1, 2014 made by Mrs. Kukay and seconded by Mr. Myers. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
OLD BUSINESS
A. Update on Ranking of Engineer Applicants – Mr. Dorko said the sub-committee met to establish a matrix for ranking the engineering firms who submitted qualifications. Using this matrix, the highest ranked firms are CT Consultants, Mannik & Smith, and Jones & Henry. The sub-committee will reconvene to decide the next step and hopefully will have a recommendation for Council in the near future.
B. Potential Carriers for Cell Site – Mr. Starcher has no additional information regarding a possible new cell carrier.
C. Decommissioning of the Sprint/Nextel site –Mrs. Sowers said Sprint has completed the decommissioning of the Nextel antennas which were located on the water tower but they did not remove the structure which held the antennas. Because it is welded to the tower, the company removing the antennas and wires did not remove the framework. The BPA and Council would like the structure removed if possible. Mr. Boytim added that he would also like the air vent lowered since Nextel extended it when the antennas were mounted on the tower. Solicitor Jim Barney will contact Sprint regarding this matter.
NEW BUSINESS
A. Council Authorization to Continue Membership in BWC Group Rating Administered by Comp Management – Mr. Starcher moved to continue membership in the Ohio Municipal League’s BWC group rating program administered by Comp Management at an annual fee of $570 and a projected premium saving for 2015 of 57%. Second by Mr. Royhab. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
B. Responsibility for Electricity at 1401 W. Main Street – Mr. Myers reported that a question arose at the June 10 BPA meeting as to whether the General Fund or the Water Revenue Fund should be paying for the electricity at 1401 W. Main St. which is the address of the village water tower. Mrs. Sowers had discovered that the Water Revenue Fund paid for electricity at this location through 1998. After that time it was paid from the General Fund. She also noted during that same time, from June of 1998 to May of 1999 there were 3 different village clerks and she wondered if it may have been a mistake. Mrs. Sowers added that there is an electric meter at the base of the water tower and also a separately billed security light that the EPA mandated at that location. Mr. Boytim stated that when the flag pole and flag pole light were installed in 1999 the Council agreed to take over payment of the electric bill. Mrs. Sowers said she has read all of the BPA and Council minutes from 1998 to present and cannot find any documentation to support that statement. Council agreed that the electric bill at 1401 W. Main Street will be paid from the Water Revenue Fund.
REPORTS
Solicitor
Mr. Barney had nothing to report.
Finance and Records Committee
Mr. Starcher said he is working with Mr. Lucas and the carnival operators to ensure James Park is ready for the Summerfest.
Streets/Sidewalks/Sewer Committee
Mr. Dorko had nothing to report.
Beautification/Parks/Cemetery Committee
Mr. Royhab said notification was recently received from ODOT that the local Safe Routes to School project was not accepted for funding this year. He also reported that engineering of the Bike Path is progressing and will be ready to submit to ODOT by the first week in July.
Utilities/Ferries/Waterfront
Mr. Myers had nothing further to report.
Annexation/Subdivision/Planning Commission Committee
Mr. Redett had nothing to report.
Safety/Insurance Committee
Mrs. Kukay had nothing to report.
Fiscal Officer
Council acknowledged receipt of the May financial reports distributed prior to the meeting by initialing the signature page Mrs. Sowers circulated. Mrs. Sowers reported that Danbury Township Trustees returned the signed release of liability to the Village which will allow the Fire Department to use the village water tower for training purposes.
Police Department
No report.
Street Commissioner
Mr. Lucas said he has received and is currently reviewing a draft copy of the street inventory and GIS maps of the village which were prepared by CT Consultants.
Board of Public Affairs
Mr. Boytim announced the Board of Public Affairs will hold a special meeting at 10 a.m. Saturday, July 19, 2014 at the Johnson’s Island Clubhouse for the purpose of explaining the process to extend water to the island. Mr. Boytim also reported that Joe Gast was recently hired by the BPA as a water operator.
Zoning Administrator
Mr. Hruska had nothing to report.
AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $53,060.86 including May payroll was made by Mr. Dorko and seconded by Mr. Redett. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes, Mr. Redett-yes and Mr. Royhab-yes. Motion carried. Mr. Starcher abstained.
EXECUTIVE SESSION
Mr. Myers moved to go into executive session at 6:54 p.m. for the purpose of discussing compensation of a public employee; discussing potential litigation with legal counsel; and discussing acquisition of property. Second by Mr. Royhab. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
Mayor Bird reconvened the meeting at 7:55 p.m.
ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 7:55 p.m.
May 22, 2014
VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD MAY 22, 2014
Mayor Bird called the meeting to order at 6:02 p.m. and opened with the Pledge of Allegiance.
ROLL CALL AND ATTENDANCE
Answering roll call were Angie Kukay, Duane Myers, David Redett, and John Starcher. Ron Royhab was excused.
Mr. Starcher moved to excuse Councilman Dean Dorko. Second by Mrs. Kukay. Vote: Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Starcher-yes. Motion carried.
Also present was Fiscal Officer Rhonda Botti Sowers.
Visitors in attendance were Colleen Rahner and James Lee.
MINUTES
Minutes of the May 8, 2014 regular meeting were approved as submitted.
PUCO RESOURCE (www.energychoice.ohio.gov)
James Lee of the Public Utilities Commission of Ohio was present to speak to Council about PUCO’s new website, www.energychoice.ohio.gov. This new site was launched to help citizens make easy, informed comparisons between electric and gas suppliers who service an area. This resource is beneficial in determining which offer is a good deal.
VISITOR COMMENTS
There were no visitor comments.
LEGISLATION
There was no legislation.
OLD BUSINESS
A. Memorial Day Parade and Ceremony – Mayor Bird advised the Memorial Day parade will begin at 10:15 a.m. May 26 and proceed from Clemons Cemetery to James Park where the ceremony will be held. Mayor Bird will also be speaking at the Johnson’s Island Memorial Day service at 11 a.m. Sunday, May 25.
B. Summerfest Meeting – Mayor Bird, Chief Fultz and Street Commissioner Lucas met with Ron Ossovicki of St. Joseph’s Church to coordinate needs for the upcoming Summerfest in James Park. The event will be held June 27 through 29.
NEW BUSINESS
There was no new business to be brought before Council.
REPORTS
Solicitor
No report.
Finance and Records Committee
Mr. Starcher said he was contacted by township trustee Charles Scott who wanted to confirm the village will permit an identification sign for the Danbury Fire Department to be located on the supports for the message board sign in front of the Marblehead Fire Station. Council agreed to allow a sign but will have Mr. Scott work with Zoning Administrator Bob Hruska to make sure the sign is in compliance with village regulations.
Streets/Sidewalks/Sewer Committee
No report.
Beautification/Parks/Cemetery Committee
No report.
Utilities/Ferries/Waterfront
Mr. Myers said the Peninsula Chamber has been discussing the possibility of locating several trash receptacles in the village. Council indicated interest in accepting the trash receptacles if the Chamber decides to purchase them. Council would, however, like to see the style and color before giving final approval.
Mr. Myers also said the Board of Public Affairs agreed to allow the Fire Department to conduct training at the water tower provided all of the appropriate releases are signed.
Annexation/Subdivision/Planning Commission Committee
Mr. Redett had nothing to report.
Safety/Insurance Committee
Mrs. Kukay had nothing to report.
Fiscal Officer
Mrs. Sowers read a note from the Marblehead Bank extending thanks to the Village for assistance during the recent Marblehead Bank Daisy 5K Run/Walk. Proceeds from this year’s event were donated to the Marblehead and Danbury Township Police departments.
Police Department
No report.
Street Commissioner
No report.
Zoning Administrator
No report.
Board of Public Affairs
No report.
AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $8,891.11 was made by Mr. Myers and seconded by Mrs. Kukay. Vote: Mrs. Kukay-yes; Mr. Myers-yes and Mr. Redett-yes. Motion carried. Mr. Starcher abstained.
ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 6:40 p.m.
May 8, 2014
VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD MAY 8, 2014
Mayor Bird called the meeting to order at 6:00 p.m. and opened with the Pledge of Allegiance.
ROLL CALL AND ATTENDANCE
Answering roll call were Dean Dorko, Angie Kukay, Duane Myers, David Redett, Ron Royhab and John Starcher.
Also present were Fiscal Officer Rhonda Botti Sowers, Solicitor Jim Barney, Street Commissioner Bryan Lucas and Zoning Administrator Bob Hruska.
Visitor in attendance was Michael Springer of Northwest Consultants, Inc.
MINUTES
Minutes of the April 24, 2014 regular meeting were approved as submitted.
VISITOR COMMENTS
Michael Springer, a representative of Northwest Consultants, Inc., an engineering firm which submitted a statement of qualifications for the village engineer position, introduced himself and said he was just present to observe and become familiar with the village.
LEGISLATION
There was no legislation.
OLD BUSINESS
A. Memorial Day Parade and Ceremony – Mayor Bird said Chief Fultz has sent information detailing the parade lineup and order of the Memorial Day ceremony which will be held at James Park Monday, May 26.
B. OSU Sea Grant 7th Annual Lake Erie Day at Stone Lab – Mayor Bird was notified that slots are filling quickly for the 7th annual Lake Erie Day sponsored by the OSU Sea Grant for public officials which will be held at the Stone Lab on August 20 and August 26. Village officials planning to attend need to let Bob Hruska know by June 1, 2014 so reservations can be made.
NEW BUSINESS
A. Acknowledgement of Review of Monthly Financial Reports – Mrs. Sowers reported that a recommendation made during the current audit is to have Council sign acknowledgement that they have received the monthly financial reports. Mrs. Sowers distributed reports to members prior to the meeting. Council members initialed the signature page.
B. Use of Water Tower for Danbury Fire Training – The Danbury Fire Department would like to use the village water tower to train for rescues where they might be required to rappel. Council had no objection to this request provided the BPA is notified, the Danbury Township Trustees sign an agreement accepting responsibility for any damages and all trainees sign a waiver and release of liability prior to the training. Mr. Barney will draw up the necessary forms to be signed and Mr. Myers will notify the BPA at its May 13 meeting.
C. Review/Discuss draft of Fire Loss Procedures – Mrs. Sowers distributed a sample resolution to adopt the procedure allowed under ORC Section 3929.86 that provides a means for municipal corporations and townships to ensure that buildings which have been damaged by fire are removed, repaired or secured. Mr. Barney will prepare legislation for Council’s consideration.
D. Storage, Use and Distribution of Personal Information – Mrs. Sowers said during the last fiscal audit Council was cited for not having a policy for storage, use and distribution of personal information. The auditors who are performing the current audit provided her with a sample showing what the policy needs to include. Mr. Barney was asked to prepare a draft policy for Council to review.
REPORTS
Solicitor
No report.
Finance and Records Committee
Mr. Starcher had nothing to report.
Streets/Sidewalks/Sewer Committee
Mr. Dorko said the sub-committee to rank engineering proposals will be meeting in the near future.
Beautification/Parks/Cemetery Committee
Mr. Royhab had nothing to report.
Utilities/Ferries/Waterfront
Mr. Myers had nothing to report.
Annexation/Subdivision/Planning Commission Committee
Mr. Redett had nothing to report.
Safety/Insurance Committee
Mrs. Kukay had nothing to report.
Fiscal Officer
Mrs. Sowers had nothing to report.
Police Department
No report.
Street Commissioner
Mr. Lucas informed Council there are 2 doors in the fire station that need to be replaced. Council authorized him to obtain quotes for replacement doors. Mr. Lucas also stated that CT Consultants has completed the GIS mapping of the village which will be used in preparing the street inventory.
Zoning Administrator
Mr. Hruska reported that he was contacted by Katelyn Embry of the Ottawa County Common Pleas Court who is interested in finding a location for a group home that would provide a sober living environment for 3 to 4 young men with alcohol/addiction issues. She was seeking zoning information. Mr. Hruska said his preliminary research indicates this use would be permitted in all but the single-family residential zone.
Board of Public Affairs
No report.
AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $50,721.14 including April payroll was made by Mr. Starcher and seconded by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 6:30 p.m.
April 24, 2014
VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD APRIL 24, 2014
Mayor Bird called the meeting to order at 6:05 p.m. and opened with the Pledge of Allegiance.
ROLL CALL AND ATTENDANCE
Answering roll call were Dean Dorko, Angie Kukay, Duane Myers, David Redett, Ron Royhab and John Starcher.
Also present were Fiscal Officer Rhonda Botti Sowers, Street Commissioner Bryan Lucas and Zoning Administrator Bob Hruska.
Visitors in attendance were Larry Fletcher, Doug Waugh, Trevor Ross, Matt Hill, Tim Almendinger, Dana Byrne and Bob Hendricks.
MINUTES
Minutes of the April 10, 2014 regular meeting were approved as submitted.
VISITOR COMMENTS
On behalf of the Danbury Township Fire Department, Matt Hill presented a plaque to the Village recognizing the start of the Danbury Department on July 1, 2013 and honoring the elected officials of the Village and the Township as well as the members of the Marblehead and Lakeside Volunteer Fire Departments who were instrumental in the creation of the new department.
Bob Hendricks, a Bay Point property owner, was present to ask several questions of Council. First he wondered if the village would consider lowering rates for water usage over a certain amount so that people who water their lawns don’t have such large bills. Mayor Bird responded that water rates are set by the Board of Public Affairs and said he could attend a BPA meeting to discuss his concern.
Mr. Hendricks also asked about zoning requirements. He is particularly concerned about a swimming pool on a neighboring property that he feels violates zoning. He expressed concern that Bay Point is zoned Business rather than Residential and feels this zoning should be changed. He also said he has reservations about Bay Point’s new 10 lot subdivision recently approved by the village. Mayor Bird explained that zoning and subdivisions are regulated by the Planning Commission and she encouraged him to meet with the zoning inspector and attend Planning meetings to learn more about zoning and how concerns can be addressed. Zoning Inspector Bob Hruska reported on the issue of the swimming pool and action he has already initiated.
VISITORS BUREAU PRESENTATION
Larry Fletcher, Executive Director of the Ottawa County Visitors Bureau was present to provide council with an update on the Bureau’s activities and plans for the area tourist industry. He also showed Lake Erie Shores and Islands promotional commercials which will be broadcast throughout the area this year.
LEGISLATION
There was no legislation.
OLD BUSINESS
A. Summerfest 2014 Update – Mayor Bird reported she, Mr. Lucas and Chief Fultz will be working with event organizer Ron Ossovicki to go over needs at James Park for this year’s Summerfest.
B. OSU Sea Grant 7th Annual Lake Erie Day at Stone Lab – Mayor Bird said the 7th annual Lake Erie Day sponsored by the OSU Sea Grant for public officials will be held at the Stone Lab on August 20 and August 26. Any village official planning to attend should let Bob Hruska know by June 1, 2014 so reservations can be made.
NEW BUSINESS
A. Marblehead to Host Memorial Day Parade and Ceremony May 26, 2014 – The Village will host this year’s Memorial Day service to be held Monday, May 26 in James Park.
B. Police/PYAL Raffle April 26, 2014 – Mayor Bird stated the Marblehead Police Association and Peninsula Youth Athletic League will co-host a reverse raffle fundraiser April 26.
REPORTS
Solicitor
No report.
Finance and Records Committee
Mr. Starcher had nothing to report.
Streets/Sidewalks/Sewer Committee
Mr. Dorko said he and his sub-committee are currently reviewing engineering proposals. Statements of qualifications were received from eight engineering firms.
Beautification/Parks/Cemetery Committee
Mr. Royhab sent an email to all council members on April 18 that answered questions brought up during his April 10 report on the status of the Bike Trail. In the email he stated cost of moving any utility pole is the responsibility of the electric company. He added that the currently projected cost is about $30,000 under the original estimate and there are contingencies built into the estimate to cover unforeseen expenses.
Utilities/Ferries/Waterfront
Mr. Myers had nothing to report.
Annexation/Subdivision/Planning Commission Committee
Mr. Redett had nothing to report.
Safety/Insurance Committee
Mrs. Kukay had nothing to report.
Fiscal Officer
Mrs. Sowers distributed correspondence from the Danbury Township Police Department inviting officials to the Ottawa County Police Officers Memorial Day Ceremony to be held May 15 at Wesley Lodge in Lakeside.
Mrs. Sowers also reported that Joseph Gast has been hired by the Board of Public Affairs as a water operator in training. He began work on April 21, 2014.
Police Department
No report.
Street Commissioner
Mr. Lucas had nothing to report.
Zoning Administrator
Mr. Hruska had nothing to report.
Board of Public Affairs
No report.
AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $12,421.36 was made by Mr. Dorko and seconded by Mr. Myers. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes. Motion carried. Mr. Starcher abstained.
ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 7:06 p.m.
April 10, 2014
VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD APRIL 10, 2014
Mayor Bird called the meeting to order at 6:01 p.m. and opened with the Pledge of Allegiance.
ROLL CALL AND ATTENDANCE
Answering roll call were Dean Dorko, Angie Kukay, Duane Myers, David Redett, Ron Royhab and John Starcher.
Also present were Fiscal Officer Rhonda Botti Sowers, Solicitor Jim Barney, Street Commissioner Bryan Lucas and Zoning Administrator Bob Hruska.
Visitor in attendance was Colleen Rahner.
MINUTES
Minutes of the March 27, 2014 regular meeting were approved as submitted.
VISITOR COMMENTS
There were no visitor comments.
LEGISLATION
There was no legislation.
OLD BUSINESS
A. Update on Bike Path Meeting – Mr. Royhab presented a detailed report of the meeting he and Street Commissioner Lucas had April 8 with representatives of CT Consultants. Purpose of the meeting was to receive an update on the status of the Bike Path project.
B. Appoint Committee to Rank Engineers – April 21 is the final day for receiving statements of qualifications from engineers interested in serving as the Village Engineer. Mr. Myers moved to appoint Councilman Dean Dorko, Planning Commission President Hal Clagg and BPA member Lynn App to serve on the committee to evaluate and rank the engineers who submit statements. Second by Mr. Starcher. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried. Mr. Dorko agreed to chair the committee.
C. Lakepoint Park Culvert Project Progress and Update – Mr. Lucas said the culvert replacement under the road at Lakepoint Park is nearly completed and the road should be opened to traffic by April 21. The seawall portion of the project should be completed within a short time after that date.
Mayor Bird and Council expressed disappointment upon reading in the News Herald that the Danbury Township Trustees have declined to provide any financial assistance with the cost of the culvert project despite the fact that they verbally agreed to do so at their March 13, 2014 meeting. The Trustees claim there is not enough in the General Fund to assist in the project due to cost of the Township Hall renovation.
NEW BUSINESS
A. Amend the James Park Use Agreement – Mayor Bird said that last year Council amended the James Park Use Agreement to prohibit camping in the park unless equipment is left overnight, in which case one camper is permitted to provide security for the equipment. She recently learned this change is keeping the carnival company from agreeing to participate at the Summerfest. Because each operator is responsible for the safety of his/her equipment they must be able to remain in the park to ensure the security of their rides. Mayor Bird investigated further and learned that this use does not meet the definition of camping under Village zoning or the rules of the Ohio Dept. of Health and added that the city of Port Clinton, which also prohibits camping in its parks, allows ride operators at the annual Walleye Festival to remain in the park during the festival because it is not considered a camping use and it would be a liability to the city if the operators were prohibited from providing security for their equipment. The Mayor asked that Council consider amending the James Park Use Agreement
Mrs. Kukay moved to amend Section 6 of the James Park Use Agreement so it reads as follows: “6. If the Occupant is leaving equipment at the Premises overnight and desires to stay on the Premises overnight to ensure that equipment is secure, that person must check with the Marblehead Police Department and the Marblehead Street Commissioner upon arrival at the Premises.” Second by Mr. Royhab. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
B. Upgrade Electrical Need at James Park for Events – Mayor Bird noted that another item which has caused concern during Summerfest is the carnival operators accessing the electrical panel in the park. Mr. Starcher said he and Mr. Lucas can fairly easily make plugs available so there will be no need for anyone other than village personnel to access the electrical box. The Mayor and village staff will be meeting with Summerfest organizers in the near future and will find out what the specific electrical needs will be.
REPORTS
Solicitor
Mr. Barney had nothing to report.
Finance and Records Committee
Mr. Starcher met with the Fiscal Officer on April 9 for a regular quarterly meeting to review finances. He reported that everything appears to be in order.
Streets/Sidewalks/Sewer Committee
Mr. Dorko had nothing to report.
Beautification/Parks/Cemetery Committee
Mr. Royhab had nothing more to report.
Utilities/Ferries/Waterfront
Mr. Myers had nothing to report.
Annexation/Subdivision/Planning Commission Committee
Mr. Redett reported on the April Planning Commission meeting during which they approved a setback variance in Island View and reviewed the preliminary plat for The Reserve subdivision at Bay Point.
Safety/Insurance Committee
Mrs. Kukay had nothing to report.
Fiscal Officer
Mrs. Sowers had nothing to report.
Police Department
No report.
Street Commissioner
Mr. Lucas had nothing to report.
Zoning Administrator
Mr. Hruska had nothing to report.
Board of Public Affairs
No report.
AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $51,809.23 including March payroll was made by Mr. Starcher and seconded by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 6:53 p.m.
March 27, 2014
VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD MARCH 27, 2014
Mayor Bird called the meeting to order at 6:00 p.m. and opened with the Pledge of Allegiance.
ROLL CALL AND ATTENDANCE
Answering roll call were Dean Dorko, Angie Kukay, Duane Myers, David Redett, Ron Royhab and John Starcher.
Also present were Fiscal Officer Rhonda Botti Sowers, Street Commissioner Bryan Lucas and Zoning Administrator Bob Hruska.
There were no visitors in attendance.
MINUTES
Minutes of the March 13, 2014 regular meeting were approved with a correction that Mr. Dorko was excused from the March 13, 2014 meeting rather than the February 27, 2014 meeting.
VISITOR COMMENTS
There were no visitor comments.
LEGISLATION
There was no legislation.
OLD BUSINESS
A. Potential Carriers for Cell Tower Site – Mr. Starcher said he does not yet have a potential replacement for the Nextel cell tower site being abandoned by Sprint. He hopes to have information on potential cell carriers by the next regular meeting.
B. Building Sub-committee Update – Mrs. Kukay reported that the sub-committee appointed to study needs for the Town Hall met and prepared a list of items that need to be addressed at the current town hall. The committee also talked about possible locations for a new town hall. The committee will continue to study options.
C. Update on District 5 NRAC (Clean Ohio) Meeting – Mr. Hruska advised that the village was not successful in obtaining grant funding for purchase of the Lifeboat Station property. Committee members offered suggestions that might improve scoring if the village decides to re-apply. It is possible there will be another funding round later this year.
D. Danbury Twp. & Lafarge Participation with Lakepoint Park Culvert Project – Mr. Lucas said he spoke with Jeff Grashel of Standard Lafarge to let him know that the culvert replacement project at Lakepoint Park will begin March 31 and also to see if Lafarge will share in the cost of that project. Mr. Grashel was encouraging but said he will need to check into it further. Mayor Bird reported that Danbury Trustees at their March 13 meeting indicated they would be willing to share in the cost. Mr. Starcher stated he received a phone call earlier in the day from Trustee Charles Scott who advised that the Township may not be able to contribute because they’ve learned from the prosecutor they cannot use Road and Bridge Fund money for this expense.
E. Bike Path Meeting Scheduled – Mr. Royhab advised he will be meeting with representatives of CT Consultants at 10 a.m. on Tuesday, April 8 for a status update on the Bike Path project.
NEW BUSINESS
A. Extension of Temporary Employee Position for an Additional Six Months – Mayor Bird recommended that Elisa Oglesbee who was hired for a 6 month period beginning October 1, 2013 be extended for another 6 months to continue working on the records inventory.
Mr. Myers moved to continue Elisa Oglesbee as a temporary employee from April 1 through September 30, 2014 to work up to 15 hours per week under the direction of the Fiscal Officer to sort and inventory records with pay to be set by the Mayor per the current pay ordinance. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
B. Authorize Purchase of new 52” Ferris Mower at a cost of $7,150.00 – Mr. Starcher moved to purchase a new 52” Ferris Mower at a cost of $7,150.00 from Bills Implement Sales with cost to be divided between Park, Cemetery and Street appropriations. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
C. Request to Change Sign at Fire Station – Mr. Starcher said he received a request from Township Trustee Charles Scott to change the sign on the Marblehead Fire Station to read Danbury Township Volunteer Fire Department Station 3. Mayor Bird and Mrs. Kukay said the original plan was to leave the Marblehead name on the Fire Station Building. After looking at the existing lettering on the west side of the building Council decided to not allow a different sign on the building.
REPORTS
Solicitor
No report.
Finance and Records Committee
Mr. Starcher had nothing to report.
Streets/Sidewalks/Sewer Committee
Mr. Dorko had nothing to report.
Beautification/Parks/Cemetery Committee
Mr. Royhab had nothing to report.
Utilities/Ferries/Waterfront
Mr. Myers had nothing to report for his committee but said he is continuing to check into whether or not ORC Section 9.03(C)(1)(e) prohibits Council from endorsing a levy.
Annexation/Subdivision/Planning Commission Committee
Mr. Redett had nothing to report.
Safety/Insurance Committee
Mrs. Kukay had nothing to report.
Fiscal Officer
Mrs. Sowers read the following correspondence:
Thank you note from Lorrain Croy for allowing her to speak to Council.
The 2013 Annual Report from Larry Fletcher, Director of the Ottawa County Visitors Bureau. Mr. Fletcher extended an offer to attend a meeting if Council would like an update on planned activities for 2014.
Annual notice from the Ohio Department of Commerce Division of Liquor Control that all liquor permits expire on June 1 and must be renewed. Council has the right to object to the renewal of a permit and request a hearing if there is a valid objection.
An invitation from Kendra German, Administrator of the Ottawa County Riverview Healthcare Campus to attend either a Legislative Dinner at Riverview on Thursday, April 10 or a Legislative Breakfast on Monday, April 14.
Police Department
No report.
Street Commissioner
Mr. Lucas stated that seasonal park employee, Steve Dress will start back to work next week.
Zoning Administrator
Mr. Hruska reported that Ottawa County Engineer Dave Brunkhorst had invited him to participate in the Ottawa County Issue 1 sub-committee on April 4. Mr. Hruska will not be able to attend this meeting due to the fact he will be at a Public Record Training in Bowling Green on that date.
Board of Public Affairs
No report.
AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $6,471.43 was made by Mr. Starcher and seconded by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 7:16 p.m.
March 13, 2014
VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD MARCH 13, 2014
Mayor Bird called the meeting to order at 6:00 p.m. and opened with the Pledge of Allegiance.
ROLL CALL AND ATTENDANCE
Answering roll call were Duane Myers, David Redett and John Starcher. Mrs. Kukay and Mr. Royhab were excused. Mayor Bird reported that Mr. Dorko was absent due to illness.
Also present were Fiscal Officer Rhonda Botti Sowers, Solicitor Jim Barney, Street Commissioner Bryan Lucas and Zoning Administrator Bob Hruska.
Visitors in attendance were Lorrain Croy, Gary Quisno and Larry Indorf.
VOTE TO EXCUSE COUNCILMEN DORKO
Mr. Starcher moved to excuse Dean Dorko from the March 13, 2014 meeting. Second by Mr. Myers. Vote: Mr. Myers-yes; Mr. Redett-yes; Mr. Starcher-yes. Motion carried.
MINUTES
Minutes of the February 27, 2014 regular meeting were approved as submitted.
GUEST, LORRAIN CROY
Lorrain Croy candidate for Ottawa County Common Pleas Court judge was present to update Council on her candidacy. She was accompanied by campaign committee members Gary Quisno and Larry Indorf.
VISITOR COMMENTS
There were no visitor comments.
LEGISLATION
There was no legislation.
OLD BUSINESS
A.Clean Ohio Grant Meeting – Mr. Hruska reported that the March 13 Clean Ohio Grant meeting was cancelled due to weather and will be rescheduled in the near future. Mayor Bird added there are 6 applications for funding requesting a total of $3.9 million. There is approximately $2.1 million available to award.
B. Police Association Reverse Raffle – Mayor Bird reminded that the Police Association and the Peninsula Youth Athletic League will sponsor a reverse raffle April 26 at St. Mary’s Hall.
NEW BUSINESS
A. James Park Clean Up – Mayor Bird asked Mr. Lucas to contact the school to see if arrangements can be made to have students help with James Park spring clean-up as a public service project.
B. Police Dept. Annual Easter Egg Hunt – The annual community Easter Egg Hunt sponsored by the Marblehead Police Association is planned for Saturday, April 19, 2014 at 1 p.m. in James Park.
REPORTS
Solicitor
No report.
Finance and Records Committee
Mr. Starcher had nothing to report.
Streets/Sidewalks/Sewer Committee
No report.
Beautification/Parks/Cemetery Committee
No report.
Utilities/Ferries/Waterfront
Mr. Myers reported briefly on the school levy meeting he recently attended.
Annexation/Subdivision/Planning Commission Committee
Mr. Redett reported on the March planning commission meeting.
Safety/Insurance Committee
No report.
Fiscal Officer
Mrs. Sowers reported that the Board of Public Affairs plans to seek grant and/or loan money for an extension of the waterline on Alexander Pike.
Police Department
No report.
Street Commissioner
Mr. Lucas reported that the ODOT has advised him the culvert replacement project at Lake Point Park will begin March 31 and should be completed by April 21. The road will be closed during that time.
Zoning Administrator
Mr. Hruska had nothing to report.
Board of Public Affairs
No report.
AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $46,963.15 including February payroll was made by Mr. Starcher and seconded by Mr. Myers. Vote: Mr. Myers-yes; Mr. Redett-yes; Mr. Starcher-yes. Motion carried.
ADJOURNMENT
Motion to adjourn made by Mr. Starcher and seconded by Mr. Redett. Meeting adjourned by unanimous vote at 6:33 p.m.
February 27, 2014
VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD FEBRUARY 27, 2014
Mayor Bird called the meeting to order at 6:04 p.m. and opened with the Pledge of Allegiance.
ROLL CALL AND ATTENDANCE
Answering roll call were Dean Dorko, Angie Kukay, Duane Myers, David Redett and John Starcher.
Also present were Fiscal Officer Rhonda Botti Sowers, Street Commissioner Bryan Lucas and Zoning Administrator Bob Hruska.
Visitors in attendance were John Kozak, Ron Royhab, Roberta Royhab, Allison Holzaepfel and Charles Scott.
AMEND AGENDA
Mayor Bird advised that Lorraine Croy, was unable to attend and will be scheduled to speak at the March 13 meeting.
MINUTES
Minutes of the February 13, 2014 regular meeting were approved as submitted.
COUNCIL RECOMMENDATION TO FILL OPEN SEAT
Council President Pro Tem John Starcher said letters of interest were received from three residents interested in filling the open council seat. After review by council members it is the recommendation that Ron Royhab be appointed.
Mr. Starcher moved to appoint Ron Royhab to fill the open council seat for the term expiring December 31, 2017. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Starcher-yes. Motion carried.
SWEAR IN NEW COUNCIL MEMBER
Mayor Bird swore in Councilman Ron Royhab.
Mr. Royhab and his wife Roberta moved to Marblehead in 2010, a year after he retired as vice president and executive editor of the Toledo Blade. Since that time both have volunteered their support to community activities. They are members of Marblehead’s Holy Assumption Orthodox Church where Ron serves as President. The Royhabs have two grown sons and four grandchildren.
VISITOR COMMENTS
Charles Scott and Allison Holzaepfel were present to give an update on the Safe Routes to School grant and find out if Council is still committed to support this project. Estimated cost is $378,000 but the grant will reimburse the entire amount to the participants once the work is completed. Council affirmed its commitment to participate along with Danbury Township, Danbury Local Schools and the Lakeside Association. Mayor Bird appointed Ron Royhab to replace John McDonald as the village representative on the Safe Routes Committee.
While talking about commitment to projects, Mayor Bird asked Mr. Scott, president of the Danbury Township Board of Trustees, if the trustees are still committed to sharing in the cost of the culvert replacement project at Lakepoint Park. She reminded him that the township had previously indicated they would share the cost since the project will benefit the township’s park. Mr. Scott said his Board has not discussed the project in some time and he will bring it up at their next meeting.
Mr. Scott asked if Council would like to have a village representative on the school levy committee. Duane Myers volunteered to participate.
LEGISLATION
There was no legislation.
OLD BUSINESS
A. Discuss Draft Property Maintenance Ordinance – Mayor Bird said this is a topic that has been tabled several times in the past year and asked how council would like to proceed. She noted there has been much discussion and a number of concerns have been expressed, particularly with regard to enforcement. Mr. Starcher said there is currently a nuisance ordinance in place which deals with many of the problems.
Mr. Myers moved to remove the maintenance ordinance from the table indefinitely. Second by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
B. Review Priority List – Council reviewed the revised five year priority list. Repaving Alexander Pike is the number one project on the list. Mrs. Sowers said the street inventory is currently being prepared and when that is done it will facilitate planning for street projects. Mrs. Sowers said there is also money appropriated for the relocation of Robert Bird Dr. in James Park. Mr. Lucas added that an improvement to the Veterans’ Memorial in James Park is another project that can be completed with little expense. Mr. Starcher said it will be easier to determine the feasibility of these projects once the village has an engineer who can estimate costs.
NEW BUSINESS
A. Authorize Notice to PEP to seek other insurance quotes – Mrs. Sowers said if Council is interested in obtaining property and casualty quotes from other agencies notice needs to be sent to the Ohio Public Entities Pool of that intention. Failure to provide timely notice could preclude the village from receiving a refund of any pooled monies if the decision were made to switch from PEP.
Mr. Starcher moved to authorize the fiscal officer to notify Ohio Public Entities Pool that the village reserves the right to accept other insurance quotes. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
B. Authorize Purchase of Two Police Cruisers – Mrs. Kukay moved to authorize the purchase of two 2014 Ford Police Interceptor vehicles at a price of $24,965.00 each through State Purchasing from Statewide Ford. Second by Mr. Myers. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.
C. Various Village Street Lights Out – Mayor Bird listed several street lights on Main Street that are out and asked that Mr. Lucas get them reported to Ohio Edison and also asked that the Police Department do a check to see if there are any others that need to be repaired.
D. Town Hall Restroom – Mayor Bird said the restroom in the Town Hall is in desperate need of repair and she authorized it to be done immediately. Because there are other Town Hall items that need to be addressed she appointed a committee of Angie Kukay, Rhonda Sowers, Bryan Lucas, Greg Fultz and Bob Hruska to study the needs and make a recommendation to council.
REPORTS
Mayor
Mayor Bird reported that she and Bob Hruska will be in Bowling Green along with Andy McDowell of Western Reserve Land Conservancy on March 13 to present the village’s application for the Clean Ohio Grant.
Solicitor
No report.
Finance and Records Committee
Mr. Starcher had nothing to report.
Streets/Sidewalks/Sewer Committee
Mr. Dorko had nothing to report.
Beautification/Parks/Cemetery Committee
Mr. Royhab had nothing to report. He advised that due to previously scheduled commitments he will not be able to attend the Council meetings on March 13 and May 22.
Motion to Excuse Councilman Royhab from March 13 and May 22 meetings
Mr. Starcher moved to excuse Councilman Royhab from the March 13, 2014 and May 22, 2014 regular council meetings. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Starcher-yes. Motion carried. Mr. Royhab abstained.
Utilities/Ferries/Waterfront
Mr. Myers had nothing to report.
Annexation/Subdivision/Planning Commission Committee
Mr. Redett had nothing to report.
Safety/Insurance Committee
Mrs. Kukay had nothing to report.
Fiscal Officer
Mrs. Sowers had nothing to report.
Police Department
No report.
Street Commissioner
Mr. Lucas stated that the county was able to obtain more salt and the village received a truckload of it last week.
Zoning Administrator
Mr. Hruska had nothing to report.
Board of Public Affairs
No report.
AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $161,946.54 made by Mr. Dorko and seconded by Mr. Redett. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes. Motion carried. Mr. Starcher abstained.
ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 7:13 p.m.
February 13, 2014
VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD FEBRUARY 13, 2014
Mayor Bird called the meeting to order at 6:00 p.m. and opened with the Pledge of Allegiance.
ROLL CALL AND ATTENDANCE
Answering roll call were Dean Dorko, Angie Kukay, David Redett and John Starcher. Duane Myers was excused.
Also present were Fiscal Officer Rhonda Botti Sowers, Solicitor Jim Barney, Street Commissioner Bryan Lucas, Zoning Administrator Bob Hruska and Board of Public Affairs member George Danchisen.
There were no visitors in attendance.
MINUTES
Minutes of the January 23, 2014 regular meeting were approved as submitted.
RULES OF COUNCIL FOR 2014
Mr. Dorko moved to adopt the Rules of Council for 2014. Second by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Redett-yes; Mr. Starcher-yes. Motion carried
VISITOR COMMENTS
Mr. Danchisen advised Council that the Board of Public Affairs recently accepted the resignation of water plant operator Wendy Jaskulski and is currently advertising for an entry level employee to fill the position. Applicants for the position are not required to have an operator’s license but must be able to obtain one. Mr. Danchisen also extended thanks to the Street Department for the great job of plowing during this unusually snowy winter.
LEGISLATION
President Pro Tem John Starcher read the legislation by title only.
A. ORDINANCE NO. 1, 2014 – An Ordinance Setting Appropriations for Current Expenses and Other Expenditures of the Village of Marblehead, State of Ohio, During the Fiscal Year Ending December 31, 2014 and Declaring an Emergency
Motion to waive three readings on three separate occasions made by Mr. Starcher and seconded by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Redett-yes; Mr. Starcher-yes. Motion carried.
Motion to retain the emergency clause made by Mr. Starcher and seconded by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Redett-yes; Mr. Starcher-yes. Motion carried.
Motion to adopt Ordinance No. 1, 2014 made by Mrs. Kukay and seconded by Mr. Starcher. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Redett-yes; Mr. Starcher-yes. Motion carried.
B. ORDINANCE NO. 2, 2014 – An Ordinance Providing for a Pay Increase and Setting Wage Rates for Employees in the Village of Marblehead and Declaring an Emergency.
Motion to waive three readings on three separate occasions made by Mr. Starcher and seconded by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Redett-yes; Mr. Starcher-yes. Motion carried.
Motion to retain the emergency clause made by Mrs. Kukay and seconded by Mr. Starcher. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Redett-yes; Mr. Starcher-yes. Motion carried.
Motion to adopt Ordinance No. 2, 2014 made by Mr. Starcher and seconded by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Redett-yes; Mr. Starcher-yes. Motion carried.
OLD BUSINESS
A. Lifeboat Station Update – Mayor Bird advised that Western Reserve Land Conservancy was able to re-negotiate a price with the owner of Lifeboat Station property and believes they have reached a price which would make it eligible for consideration of Clean Ohio Grant funding. The Conservancy wants to know if the Village would still like to pursue a grant application and, if so, be able to commit up to $300,000.00 for grant matching funds. Mr. Starcher said the finance committee considered this question when it met to prepare appropriations and the committee recommendation is to proceed with the grant application. He added that while money is not currently appropriated for this purpose there are sufficient, unappropriated funds that can be encumbered if the grant is approved. Council was in unanimous agreement to proceed with the Clean Ohio Grant application. An ordinance authorizing the Mayor to sign the paperwork for this grant was approved last September.
C. Open Council Seat – Mayor Bird asked if council has made a decision on an appointment for the open council seat. Mr. Starcher said several letters of interest were received but no decision has yet been made. Solicitor Barney advised that council needs to make an appointment within thirty days of the date of Mr. McDonald’s January 31 resignation. If an appointment is not made by that time it will be up to the Mayor to appoint a replacement.
Mr. Starcher was excused from the meeting at 6:45 p.m.
D. American Legal Publishing Codified Ordinances – Mrs. Sowers advised that the cost from American Legal Publishing to update the codified ordinances with the 2013 legislation is estimated at between $2,000 and $3,300 which is less than the cost in previous years. Mrs. Kukay moved to have American Legal Publishing update the codified ordinances to include 2013 legislation. Second by Mr. Redett. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Redett-yes. Motion carried.
E. Authorization to Request Qualifications for Consultant Civil Engineering Services –
Council agreed to proceed with seeking qualifications for civil engineering consulting services. Mr. Barney and Mrs. Sowers will prepare an advertisement to accept qualifications for a two week period. Council will establish a committee to review the applications that are received. It was recommended that Councilman Dorko who heads the street committee along with Planning Commission President Hal Clagg, who is an engineer and BPA member Lynn App, who is an architect, serve on this review committee.
F. Review/Approve Quote from CT Consultants for a Street Inventory – Following discussion at the last regular meeting about the urgency of having a street inventory prepared so that it can be used for obtaining quotes for 2014 street projects, Mrs. Sowers presented a proposal from CT Consultants in the amount of $5,650 to prepare a street inventory. Mr. Dorko moved to accept the quote from CT Consultants for preparation of a street inventory. Second by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Redett-yes. Motion carried.
G. Draft Property Maintenance Ordinance – Mayor Bird tabled discussion on the proposed property maintenance ordinance until the February 27 meeting when more council members will be in attendance.
NEW BUSINESS
A. 2013 Marblehead Bank Daisy Run – Mr. Dorko moved to support the use of Alexander Pike for the annual Marblehead Bank 5K Daisy Run on Saturday, May 10, 2014. Second by Mr. Redett. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Redett-yes. Motion carried.
B. Renew Maintenance Agreement with Transcore for 2 Warning Sirens – Mrs. Kukay moved to renew the maintenance agreement with Transcore for the two emergency warning sirens in the village at a cost of $735.00 per siren. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Redett-yes. Motion carried.
REPORTS
Solicitor
Mr. Barney had nothing to report.
Finance and Records Committee
No report.
Beautification/Parks/Cemetery Committee
No report.
Streets/Sidewalks/Sewer Committee
Mr. Dorko had nothing to report.
Utilities/Ferries/Waterfront
No report.
Annexation/Subdivision/Planning Commission Committee
Mr. Redett had nothing to report because the February Planning Commission meeting was cancelled due to the weather.
Safety/Insurance Committee
Mrs. Kukay had nothing to report.
Fiscal Officer
Mrs. Sowers advised that TMACOG is sponsoring an all day workshop March 7 at Owens Community College on the subject of containing water and sewer system costs. Mrs. Sowers also distributed updated copies of the 5 year priority list. The next step will be to assign costs to the projects to determine which are feasible.
Police Department
No report.
Street Commissioner
Mr. Lucas had nothing to report.
Zoning Administrator
Mr. Hruska advised that the Planning Commission will meet March 5. It is the first meeting the Commission has held since November. There will be one hearing and an informal review.
Board of Public Affairs
Mr. Danchisen had nothing further to report.
AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $66,824.59 made by Mr. Dorko and seconded by Mr. Redett. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Redett-yes. Motion carried.
ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Redett. Meeting adjourned by unanimous vote at 6:37 p.m.
January 23, 2014
VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD JANUARY 23, 2014
Mayor Bird called the meeting to order at 6:04 p.m. and opened with the Pledge of Allegiance.
ROLL CALL AND ATTENDANCE
Answering roll call were Dean Dorko, Angie Kukay, John McDonald and David Redett. Duane Myers and John Starcher were excused.
Also present were Fiscal Officer Rhonda Botti Sowers, Police Chief Greg Fultz, Street Commissioner Bryan Lucas and Zoning Administrator Bob Hruska.
There were no visitors in attendance.
MOTION TO EXCUSE COUNCILWOMAN KUKAY FROM THE 3/13/14 MEETING
Mr. McDonald moved to excuse Councilwoman Angie Kukay from the March 13, 2014 regular meeting. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Redett-yes. Motion carried.
MINUTES
Minutes of the January 9, 2014 regular meeting were approved as submitted.
VISITOR COMMENTS
There were no visitor comments.
LEGISLATION
There was no legislation.
OLD BUSINESS
A. Rules of Council – Mayor Bird reminded council members to review the current Rules of Council and advise her of any changes for consideration. New rules will be adopted at the February 13 regular meeting.
B. Property Maintenance Ordinance – Mayor Bird asked everyone to review the proposed property maintenance ordinance so that it can be discussed at the February 13 meeting.
C. Village Engineer Status – Mrs. Sowers reported that after further investigation Solicitor Barney has advised that the law requires Council to seek statements of qualifications from engineers interested in serving as a village engineer. The only exception to this requirement is if the project requiring engineering services is deemed an emergency and the cost for the engineer is less than $25,000. She submitted a sample of an advertisement for Council to consider. Following discussion it was determined that it is urgent to have a street inventory prepared in order to plan for and obtain quotes for 2014 paving projects. Mr. Lucas was asked to request a quote from CT Consultants for preparation of a street inventory.
D. Status of Robert Bird Dr. Project – Mr. Lucas said the project of relocating Robert Bird Drive is on hold until Council has an engineer in place to determine feasibility and cost for this work.
E. Priority List – Review Order – Mrs. Sowers distributed the priority list that has been organized based on council and department head rankings to date. Once the priority list is completed Council will need to assign cost estimates to determine feasibility for these projects.
F. Fire Station Lease, Fire Contract and EMS Contract Status – Mayor Bird advised that she and the Fiscal Officer have signed the Fire and EMS contracts as well as the Lease agreement for the Fire Station and will forward them to Danbury Township for the trustees’ approval.
NEW BUSINESS
A. Resignation of Councilman John McDonald effective 1/31/2014 – Council received, and accepted the resignation of Councilman John McDonald effective January 31, 2014. On behalf of herself and Council, Mayor Bird extended thanks and appreciation to Mr. McDonald for all of his years of service. Council will advertise to receive letters until February 8 from residents willing to be appointed to fill Mr. McDonald’s term.
B. Renew Agreement with Prosecutor’s Office for Prosecution of Charges Filed Under Village Ordinances – Mrs. Kukay moved to renew the agreement with the Ottawa County Prosecutor’s Office for prosecution of any charges filed under Village ordinances in 2014 at a cost of $1,150 for the year. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Redett-yes. Motion carried.
C. Donation to Drug Task Force – Following receipt of the annual request from the Ottawa County Prosecutor, Mr. Dorko moved to make a donation of $500.00 to the Ottawa County Drug Task Force. Second by Mr. McDonald. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Redett-yes. Motion carried.
REPORTS
Finance and Records Committee
No report.
Beautification/Parks/Cemetery Committee
Mr. McDonald reported that an ODOT grant has been awarded for the local Safe Route to School project. A meeting for the project committee is scheduled for January 28 at the Danbury Township Hall.
Streets/Sidewalks/Sewer Committee
Mr. Dorko had nothing to report.
Utilities/Ferries/Waterfront
No report.
Annexation/Subdivision/Planning Commission Committee
Mr. Redett had nothing to report.
Safety/Insurance Committee
Mrs. Kukay had nothing to report for her committee but extended thanks to John McDonald for his years of service to the community.
Fiscal Officer
Mrs. Sowers had nothing to report
Police Department
Chief Fultz had nothing to report.
Street Commissioner
Mr. Lucas advised that there is a shortage of road salt and until another source can be found he will only be spreading salt at street intersections.
Zoning Administrator
Mr. Hruska had nothing to report.
Board of Public Affairs
No report.
AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $13,190.64 made by Mr. McDonald and seconded by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Redett-yes. Motion carried.
ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Redett. Meeting adjourned by unanimous vote at 6:55 p.m.
January 9, 2014
VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD JANUARY 9, 2014
Mayor Bird called the meeting to order at 6:03 p.m. and opened with the Pledge of Allegiance.
ROLL CALL AND ATTENDANCE
Answering roll call were Dean Dorko, Angie Kukay, John McDonald, Duane Myers, David Redett and John Starcher. Mr. Starcher was excused at 6:11 p.m.
Also present were Fiscal Officer Rhonda Botti Sowers, Solicitor Jim Barney, Police Chief Greg Fultz, Zoning Administrator Bob Hruska and Board of Public Affairs member Lynn App.
Visitors at the meeting were Ruth App and Danbury Township Trustee Charles Scott.
SWEAR IN BPA MEMBER E. LYNN APP
Mayor Bird administered the oath of office to Board of Public Affairs member E. Lynn App.
SWEAR IN COUNCIL MEMBERS JOHN STARCHER AND DEAN DORKO
Mayor Bird administered the oath of office to Councilmen John Starcher and Dean Dorko. Newly elected Councilman David Redett was sworn in by Mayor Bird on January 3, 2014.
ELECTION OF PRESIDENT PRO TEM FOR 2014
Mrs. Kukay nominated John Starcher for President Pro Tem in 2014. Second by Mr. Dorko. There were no other nominations. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Starcher-yes. Motion carried.
REVIEW RULES OF COUNCIL
Mayor Bird asked council members to review the current Rules of Council and advise of any changes for consideration. New rules will be adopted at the February 13 regular meeting.
MINUTES
Minutes of the December 12, 2013 regular meeting were approved as submitted.
VISITOR COMMENTS
Danbury Township Trustee Charles Scott was present to update Council on several items related to the fire department. Mr. Scott presented the fire report prepared by Chief Waugh for the period from July 1 through December 31, 2013 and advised that he will make sure the village is copied on these reports in the future. Following a meeting recently with Mayor Bird and President Pro Tem Starcher, Mr. Scott addressed their concerns with his Board and was present to advise Council that the Township Trustees have no intention of closing the Marblehead Fire Station. There is a need for a turnout location in the village and they plan to continue using the Marblehead building for that purpose. He added, however, that the township does not have a need to use the meeting room portion of the fire station. To clarify use of the grass fire truck, Mr. Scott explained that the township is willing to allow the village water department to continue its use of the truck and, when the fire department eventually replaces the unit, the current truck will be given to the village.
LEGISLATION
There was no legislation.
STATE OF THE VILLAGE ADDRESS
Mayor Bird presented the annual State of the Village address (copy attached).
REPORT ON VILLAGE FINANCES
Fiscal Officer Rhonda Sowers presented an annual report of the status of village funds which included the following recap for 2013:
Fund Starting Balance Receipts Expenditures Ending Balance
01/01/2013 12/31/2013
General 1,237,869.76 693,624.91 654,799.62 1,276,695.05
Street 56,057.49 63,275.11 57,695.60 61,637.00
Highway 22,134.73 5,149.00 0.00 27,283.73
CMG 0.00 0.00 0.00 0.00
Drug-LE 13,196.23 1,929.00 6,198.74 8,926.49
MVL 19,324.77 3,949.02 3,664.28 19,609.51
DUI 2,937.30 25.00 443.50 2,518.80
Fire 320,723.80 5,001.84 98,305.78 227,419.86
Zoning 2,332.35 9,913.56 4,004.31 8,241.60
Manko 34,493.43 0.00 0.00 34,493.43
Isl. View 25,971.86 22,696.66 20,793.23 27,875.29
163 Water I 220.13 10,265.50 0.00 10,485.63
Park Imp 11,103.75 0.00 0.00 11,103.75
163 Water II 226.17 0.00 0.00 226.17
WTP Imp 36,061.69 0.00 0.00 36,061.69
Water Rev 277,587.45 590,304.09 527,510.73 340,380.81
Water Rep 82,987.41 28,010.98 11,128.21 99,870.18
Barnhill 1,193.50 43,091.16 42,907.57 1,377.09
OWDA #1714 11,423.36 11,423.36 22,846.72 0.00
OWDA #5483 35,334.03 69,879.59 70,404.69 34,808.93
OPWC Debt 2,866.63 12,398.87 15,198.08 67.42
Water Dep 3,034.60 2,250.00 1,000.00 4,284.60
OLD BUSINESS
A. Fire Station Lease Utility Clause – Based on the proposed limited use of the building and at the recommendation of the Mayor, Mr. Myers moved to remove the utility payment clause from the fire station lease agreement with Danbury Township. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes. Mr. Redett abstained.
B. Disposition of Fire Fund – Mayor Bird said the Council needs to determine what to do with the money remaining in the fire fund. Mrs. Sowers explained that even though there is no longer a fire department in the village there are still fire related expenses. Since Council agreed to waive utility payments from the township the village will be responsible for the full cost of utilities to the fire station at an estimated cost of $600.00 per month. In addition there is salary and benefits for the fire prevention officer which totals slightly less than $2,000.00 per year as well as insurance coverage for the building. Mrs. Sowers said she needs to know whether council wants to pay these expenses from the general fund or from monies retained in the fire fund. She pointed out that council had originally planned to make a one-time payment of $200,000 from the fire fund as part of the EMS contract but the township proposes re-writing that agreement so that the village pays $150,000 with the EMS contract and the balance remaining in the fund as a one-time payment for the Fire contract. Mrs. Sowers estimates that fire related expenses will cost the village approximately $10,000 per year or $50,000 for the five year term of the lease. Following discussion, council agreed money should be held in the fire fund to pay fire related expenses. Solicitor Barney advised that Council will need to revise the contract payment amounts to reflect the fact that the village will withhold $50,000 of the balance in the fire fund and then send the contracts back to the township for approval. Mr. Scott said he understands the council’s position but, as a trustee, he looks at it a little differently.
C. Danbury Township Fire and EMS Contracts Payments – This item was discussed under the previous agenda item.
D. Priority List to be Reviewed at the 1/23/14 Meeting – Mayor Bird reviewed the list of suggested village projects and asked that everyone prioritize the list so that a final 5 year plan can be prepared. She asked that everyone have their list prioritized by the January 23 meeting.
E. Western Reserve Land Conservancy – Mayor Bird reported that the Western Reserve Land Conservancy has advised that, due to the fact the owners increased the sale price of their land, the project to acquire Life Boat Station will not qualify for grant funding. Application for filing an application for funding is due by Feb. 28.
NEW BUSINESS
A. 2014 Committee Assignments – Mayor Bird made the following 2014 Committee Assignments: Annexation/Subdivision/Planning Commission David Redett (Chair), Angie Kukay, John McDonald; Beautification/Parks/Cemetery John McDonald (Chair), Duane Myers, Dean Dorko; Streets/Sidewalks/Sewer Dean Dorko (Chair), John McDonald, John Starcher; Finance & Records John Starcher (Chair), David Redett, Angie Kukay; Safety & Insurance Angie Kukay (Chair), Duane Myers, David Redett; Utilities/Ferries/Waterfront Duane Myers (Chair), Dean Dorko, John Starcher.
B. Beacon/Penn News Assignments for 2014 – The Mayor distributed a list of personnel assigned to submit an article for “The Village Square” a monthly column which appears in the Beacon and Peninsula News.
C. Police Vehicle Policy – Mayor Bird advised that the personnel policy allows police officers to take their cruisers home if they live within a 15 mile radius of the village. One officer lives outside this radius and the chief would like him to be able to take his vehicle home. Mr. Dorko moved to change policy section 13.9.2 (A) as follows: No officer living outside a 30 mile radius of the village limits and within Ottawa County will be permitted to take a cruiser home. Second by Mr. Kukay. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Redett-yes. Motion carried.
D. Boy Scout Use of Fire Station – Mayor Bird said the Boy Scouts are in need of a temporary meeting location due to renovations currently going on at the township hall where they normally meet. Council had no objection to the Boy Scouts using the meeting room at the Fire Station while the township hall is renovated.
REPORTS
Solicitor
Mr. Barney had nothing to report.
Finance and Records Committee
No report.
Beautification/Parks/Cemetery Committee
Mr. McDonald had nothing to report.
Streets/Sidewalks/Sewer Committee
Mr. Dorko had nothing to report.
Utilities/Ferries/Waterfront
Mr. Myers had nothing to report.
Annexation/Subdivision/Planning Commission Committee
Mr. Redett had nothing to report.
Safety/Insurance Committee
Mrs. Kukay had nothing to report.
Fiscal Officer
Mrs. Sowers distributed correspondence from the Bureau of Workers’ Comp to help employers identify potential fraud in workers’ comp claims.
Police Department
Chief Fultz thanked Council members for their support with last year’s restructuring of the Police Department. He said things are working well and the department is running smoothly.
Street Commissioner
No report.
Zoning Administrator
Mr. Hruska had nothing to report.
Board of Public Affairs
No report.
AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $41,427.18 including December payroll made by Mr. Dorko and seconded by Mr. Myers. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Myers-yes; Mr. Redett-yes. Motion carried.
ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Dorko. Meeting adjourned by unanimous vote at 7:45 p.m.
December 12, 2013
VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD DECEMBER 12, 2013
Mayor Bird called the meeting to order at 6:00 p.m. and opened with the Pledge of Allegiance.
ROLL CALL AND ATTENDANCE
Answering roll call were Dean Dorko, Vickie Kozak, Angie Kukay, Duane Myers and John Starcher.
Mr. Starcher moved to excuse Councilman John McDonald. Second by Mr. Myers. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
Also present were Fiscal Officer Rhonda Botti Sowers, Solicitor Jim Barney, Street Commissioner Bryan Lucas and Zoning Administrator Bob Hruska.
Visitors at the meeting were Danbury Township Fiscal Officer Shelley Seamon and Matthew Seamon.
MINUTES
Minutes of the November 14 regular meeting were approved as submitted.
VISITOR COMMENTS
Danbury Township Fiscal Officer Shelley Seamon was present to update Council on several items related to the fire department. Discussion followed on use of the grass fire truck, payment associated with the fire and EMS contracts and completion of a bill of sale for the equipment which was transferred to the township.
LEGISLATION
President Pro Tem John Starcher read the legislation by title only.
A. ORDINANCE NO. 14, 2013 – An Ordinance Setting Temporary Appropriations for Current Expenses and Other Expenditures of the Village of Marblehead, State of Ohio, During Fiscal Year beginning January 1, 2014 and Declaring an Emergency.
Mr. Myers moved to waive three readings. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
Mrs. Kozak moved to retain the emergency clause. Second by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
Mr. Starcher moved to adopt Ordinance No. 14, 2013. Second by Mr. Myers. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
OLD BUSINESS
A. Discussion/Development of Priority List for 5 Year Plan – Council reviewed and offered suggestions for the preliminary draft of proposed projects. Mayor Bird asked that everyone rank the list after which a final prioritized list will be compiled. All agreed that repaving Alexander Pike should be number one on the list.
B. Cell Site Lease Termination Agreement and Potential Carriers – Mr. Starcher moved to empower the Mayor to sign the Nextel lease termination agreement. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Starcher-yes.
Mr. Starcher continues to work at contacting potential carriers for the abandoned cell tower site.
C. Village Engineer Status – Mrs. Sowers said she and Mr. Lucas met recently with representatives from CT Consultants to talk about a consulting contract. The firm will be preparing a quote for council’s consideration.
D. Planning Commission Appointment – Mayor Bird reported that Hal Clagg accepted reappointment to the Planning Commission for a six year term.
E. Danbury Township Fire Station Lease – Mayor Bird said there are still some details that need to be addressed regarding the fire station lease. Among them is the ownership of non-firefighting equipment in the building and also whether council will agree to assume the entire cost of utilities for the building. Mayor Bird and Mr. Starcher will arrange a meeting with Township Trustee Charles Scott to discuss these items.
F. Danbury Township Fire and EMS Contracts – Discussed during visitor comments.
G. Update of Fire Department Grass Truck Usage – Discussed during visitor comments.
H. Bill of Sale – Village of Marblehead and Danbury Township Fire Equipment – Discussed during visitor comments.
I. Council Seat – Mayor Bird reported that John McDonald will not be staying on Council due to health reasons however, because there was no candidate elected to succeed him, his seat is not vacant until he resigns. Because of absences already approved for other council members, Mayor Bird will contact Mr. McDonald to see if he will agree to stay on through the month of January so a sufficient number of members will be present to conduct business.
NEW BUSINESS
A. Direct Deposit – Employees & Administration – Mrs. Sowers advised that, beginning in January, all elected officials will need to be paid monthly instead of quarterly. All employees are now enrolled in direct deposit and she said it would be very helpful if all of the elected officials were enrolled as well.
B. STAR Plus Investment Program – Mrs. Sowers explained about the STAR Plus investment program which was initiated by the State Treasurer’s office about a year ago and pays a much higher interest rate than STAR Ohio. Originally the minimum balance in a STAR Plus account was $500,000 but that was recently reduced to $250,000. She said the village currently has around $450,000 in STAR Ohio and asked if council would be interested in switching to STAR Plus. Council agreed they are interested in transferring to the newer program.
C. Ohio Dept. of Liquor Control – Request to transfer C1, C2 and D6 Liquor Permits from Surf Motel, LTD to Surf Campground, LLC – Mr. Myers moved to approve a request to transfer C1, C2 and D6 liquor permits from Surf Motel LTD to Surf Campground LLC. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
D. Council Approval to purchase Clemons Cemetery Lots 8 and 10 in Section B at the original price of $100.00 each from Tom and Carol Tighe – Mr. Starcher moved to purchase lots 8 and 10 in Section B of Clemons Cemetery from Tom and Carol Tighe for the original sale price of $100 each. Second by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
E. Renewal of 2014 Membership in Ohio Public Entity Consortium for Administration of the Health Reimbursement Plan – Mr. Starcher moved to renew membership in the Ohio Public Entity Consortium for administration of the village’s health reimbursement plan. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
F. January 2014 Meeting Schedule & Attendance – Addressed under Old Business, Council Seat.
REPORTS
Solicitor
Mr. Barney had nothing to report.
Finance and Records Committee
Mr. Starcher had nothing to report.
Beautification/Parks/Cemetery Committee
No report.
Streets/Sidewalks/Sewer Committee
Mr. Dorko had nothing to report.
Utilities/Ferries/Waterfront
Mr. Myers had nothing to report.
Annexation/Subdivision/Planning Commission Committee
Mrs. Kozak had nothing to report. Mayor Bird thanked Mrs. Kozak for her years of service to the village.
Safety/Insurance Committee
Mrs. Kukay had nothing to report.
Fiscal Officer
Mrs. Sowers read the following correspondence:
A thank you note from Lorraine Croy who attended the November meeting and a thank you note from Jan Hirt of the Danbury Food Pantry for food items collected by the village.
Police Department
No report.
Street Commissioner
Mr. Lucas had nothing to report.
Zoning Administrator
Mr. Hruska reported nada.
Board of Public Affairs
No report.
AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $58,480.27 including November payroll made by Mr. Dorko and seconded by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes. Motion carried. Mrs. Kozak and Mr. Starcher abstained.
ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 7:30 p.m.
November 14, 2013
VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD NOVEMBER 14, 2013
Mayor Bird called the meeting to order at 6:06 p.m. and opened with the Pledge of Allegiance.
ROLL CALL AND ATTENDANCE
Answering roll call were Dean Dorko, Vickie Kozak, Angie Kukay, Duane Myers and John Starcher.
Mr. Myers moved to excuse Councilman John McDonald. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
Also present were Fiscal Officer Rhonda Botti Sowers, Solicitor Jim Barney, Street Commissioner Bryan Lucas and Zoning Administrator Bob Hruska.
Visitors at the meeting were Assistant Sandusky County Prosecutor Lorraine Croy and Danbury Township Trustee Charles Scott.
MINUTES
Minutes of the October 24 regular meeting were approved as submitted.
MOTION TO EXCUSE MEMBERS FROM UPCOMING MEETINGS
Mrs. Kukay moved to excuse councilman John Starcher from the January 9 and 23, 2014 meetings following legislation and for the entire meeting on February 13, 2014 and to excuse councilman Duane Myers from the entire meetings of January 9, 23 and February 13, 2014. Second by Mrs. Kozak. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes. Motion carried. Mr. Myers and Mr. Starcher abstained.
GUEST, LORRAINE CROY
Lorraine Croy was present to introduce herself and announce that she will be a candidate for the position of Ottawa County Common Pleas Court judge in 2014. A resident of Oak Harbor, Mrs. Croy formerly served as an Ottawa County assistant prosecutor and later a domestic relations magistrate in both Ottawa and Sandusky Counties. She is currently an assistant prosecutor in Sandusky County.
VISITOR COMMENTS
Danbury Township Trustee Charles Scott provided the village with a copy of the Safe Routes to School travel plan. This plan has been submitted to ODOT for consideration of funding.
Mr. Scott requested minor changes to both the Fire and EMS contracts. He asked that wording in Section 1 of the Fire Contract as well as Sections 1 and 3 of the EMS contract be changed to state that when called the department will respond with staff as outlined in the Standard of Operations Guide (SOG) of the Danbury Township Fire Department. He also asked that the signature line for the township Clerk be changed to read Fiscal Officer. Council had no objections to any of the suggested changes.
Mr. Scott said he recently learned that the Village water department has used the grass fire truck for many years to pump water into the sludge holding tank on a monthly basis. He said the Trustees have no objection to this use continuing after the equipment is turned over to the township but asked that the village make sure the water dept. employees are insured to drive the equipment.
Mr. Scott said the township is studying the possibility of initiating soft billing for ambulance runs.
Mr. Scott advised that County Prosecutor Mark Mulligan has reviewed and approved the wording in the lease for the Marblehead Fire Station. Mr. Scott went on to say that the Township Trustees would like the Village to consider waiving the portion of the lease that requires the township to pay one half of the utilities for the building. He said he doesn’t believe the fire department will be using the building much at all. He also said the trustees have been coming under increasing pressure from people who point out all of the things the township provides for the village and then ask what the village does in return. In particular he said it costs the township $20,000 each year for the free clean-ups and $10,000 annually for brush recycling. Mayor Bird pointed out that the village is a part of Danbury Township and village property owners pay taxes to the township that support those services so she hopes the Trustees are reminding people of that fact when questions like this are raised.
LEGISLATION
There was no legislation.
OLD BUSINESS
A. James Park Easement – Solicitor Jim Barney reviewed the map of James Park showing there is sufficient room for a 60 ft. platted road right-of-way adjacent to the alley on the west side of the park. There was considerable discussion on whether or not creation of a right-of-way would solve the encroachment problems in the park. Mr. Dorko suggested that perhaps the solution might simply be to move the location of the park drive so that it is directly adjacent to the alley. This will define the area that belongs to the park and also prevent future encroachments by adjacent owners. Council felt this is a viable solution to pursue. Council also discussed the need to designate a village engineering firm to assist with projects of this type.
B. Ideas for Five Year Plan – Mayor Bird reminded all that suggestions for the five year plan should be submitted to Mrs. Sowers who will prepare a master list.
C. Replacement Cell Site Carriers – Mrs. Sowers distributed copies of the proposed lease termination agreement for the decommissioned Nextel antenna on the water tower. Solicitor Barney will review the contract and advise Council of any concerns. Mr. Starcher added that he has obtained contact information for other cell site carriers and he will be contacting them to see if a new tenant can be obtained.
D. Trust for Public Land/Western Reserve Land Conservancy Update – Mayor Bird reported on a meeting earlier in the day which she, Mr. Starcher, Mrs. Sowers and Mr. Hruska attended with representatives of the Western Reserve Land Conservancy to learn about services this organization can provide to assist the village in obtaining the Marblehead Lifeboat Station property. Those who attended agreed they were impressed by the successes the Land Conservancy has had with projects of this type.
Mr. Starcher moved to proceed in obtaining a proposal from the Western Reserve Land Conservancy to assist with funding for acquisition of the Marblehead Lifeboat Station property. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
NEW BUSINESS
A. Village Tree Lighting Friday, November 29 at 7:00 p.m. – Mayor Bird announced the annual village tree lighting sponsored by the Marblehead Police Association will be held at James Park on Friday, November 29 beginning at 7 p.m.
B. Police/Peninsula Youth Athletic League Reverse Raffle April 26 – The Marblehead Police Association has partnered with the Peninsula Youth Athletic League to sponsor a reverse raffle fundraiser which will be held April 26, 2014. Tickets are currently on sale for that event.
C. Fire Dept. Grass Truck Use at Water Department – This subject was addressed during visitor comments.
D. Appoint Citizen Member Hal Clagg to a 6 year term on the Planning Commission – Based on a recommendation from Mayor Bird, Mr. Starcher moved to re-appoint Hal Clagg to a six year term as a citizen member of the village Planning Commission. Second by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
E. New Council Terms – Mayor Bird advised that David Redett has been elected to start a four year term beginning in January. In addition, Mr. Starcher and Mr. Dorko were both re-elected. Because Mr. McDonald was hospitalized out of state at the time nominating petitions were due to be filed he was not a candidate for office and no one else ran for his seat. Solicitor Barney provided an opinion that because there was no successor for Mr. McDonald’s seat he will continue in the position but he would not be entitled to the increased rate of pay as long as he continues in his original term. Mayor Bird will contact Mr. McDonald to advise him of this information.
REPORTS
Solicitor
Mr. Barney had nothing to report.
Finance and Records Committee
Mr. Starcher had nothing to report.
Beautification/Parks/Cemetery Committee
No report.
Streets/Sidewalks/Sewer Committee
Mr. Dorko asked if there has been any communication with Danbury Township or Lafarge regarding reimbursement for the amount the village has deposited with ODOT for the cost of replacing the culvert under the road at Lakepoint Park. Mrs. Sowers was asked to notify both the township trustees and the quarry that the village has paid $71,000 for this project.
Utilities/Ferries/Waterfront
Mr. Myers had nothing to report.
Annexation/Subdivision/Planning Commission Committee
Mrs. Kozak reported the holiday banners should be ready within a week.
Safety/Insurance Committee
Mrs. Kukay had nothing to report.
Fiscal Officer
Mrs. Sowers read the following correspondence:
Notice from State Auditor Dave Yost advising that the monthly UAN fee will be reduced by $50.00 per month for 2014.
Thank you note from Mayor Bird for the birthday surprise from Council.
Mrs. Sowers announced that the water billing will be moved from the water plant to her office at the Town Hall and the remittance address will be changed to P.O. Box 306. Mail in the post office box is picked up by Mr. Hruska each morning but mail delivered to the water plant is frequently not received early enough to get it deposited in the bank by 3 p.m.
Police Department
No report.
Street Commissioner
Mr. Lucas had nothing to report.
Zoning Administrator
Mr. Hruska had nothing to report.
Board of Public Affairs
No report.
AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $47,000.12 including October payroll made by Mrs. Kukay and seconded by Mrs. Kozak. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. Myers-yes. Motion carried. Mr. Starcher abstained.
ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 7:48 p.m.
October 24, 2013
VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD OCTOBER 24, 2013
Mayor Bird called the meeting to order at 6:04 p.m. and opened with the Pledge of Allegiance.
ROLL CALL AND ATTENDANCE
Answering roll call were Dean Dorko, Vickie Kozak, Angie Kukay John McDonald, Duane Myers and John Starcher.
Also present were Fiscal Officer Rhonda Botti Sowers, Police Chief Greg Fultz, Street Commissioner Bryan Lucas and Zoning Administrator Bob Hruska.
Charles Scott, Danbury Township Trustee, arrived at 6:15 p.m.
MINUTES
Minutes of the October 10 regular meeting were approved as submitted.
VISITOR COMMENTS
There were no visitor comments.
LEGISLATION
President Pro Tem John Starcher read the legislation by title only.
A. ORDINANCE NO. 11, 2013 – An Ordinance Repealing the Ordinance Setting the Penalty for Parking Violations in the Village of Marblehead. This was the third reading.
Mr. Myers moved to adopt Ordinance No. 11, 2013. Second by Mr. McDonald. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
B ORDINANCE NO. 13, 2013 – An Ordinance Amending Ordinance No. 2, 2013 to Make Appropriations for Current Expenses and Other Expenditures of the Village of Marblehead, State of Ohio, During the Fiscal Year Ending December 31, 2013 and Declaring an Emergency.
Mr. Dorko moved to waive three readings. Second by Mr. Starcher. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
Mr. McDonald moved to retain the emergency clause. Second by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
Mr. Starcher moved to adopt Ordinance No. 13, 2013. Second by Mrs. Kozak. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
OLD BUSINESS
A. Discussion on Draft Property Maintenance Ordinance – Mayor Bird asked if Council was ready to discuss the draft property maintenance ordinance and the suggestions submitted at the last meeting by Mr. Hruska. Council members agreed they would like additional time to study the draft and suggestions.
B. Measurement of Road Right of Way at James Park, Alley & Robert Bird Dr. – Mr. Lucas and Mr. Hruska distributed a map showing that a 60 ft. wide right of way could be created between the 16 ft. wide alley and the shelter house. Mr. Hruska said he spoke with Planning Commission chairman Hal Clagg who suggested a non-exclusive ingress/egress easement be created rather than a road right of way because it would not require plat approval and it would not require creation of a cul-de-sac. Restrictions could be placed on the easement so that there is no building or further encroachment into the park.
C. Sprint/Nextel Tower Lease – Mrs. Sowers said Sprint needs to know what equipment the Village would like removed from the water tower cellular site and what equipment can stay. This information is required before a termination contract can be prepared. Mrs. Sowers added that much of the equipment, particularly the shelter on the ground, can be utilized by another provider but the antenna, located on top of the tower is obsolete and probably not reusable. Council agreed that any equipment that is obsolete and can no longer be used should be removed but the rest can stay.
D. Draft Priority List Update – Mayor Bird reminded all to get suggestions for updating priorities to Mrs. Sowers who will maintain the list.
VISITOR COMMENT
Danbury Township Trustee Charlie Scott was present to update Council on the status of the fire station lease agreement and Fire and EMS contract agreements. Mr. Scott said the documents prepared by the Village are currently at the Prosecutor’s office for review before the Trustees will consider signing them.
NEW BUSINESS
A. Cancel November 28 and December 26 Regular Meetings – Mr. Starcher moved to cancel the November 28 and December 26 regular meetings. Second by Mr. Myers. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
REPORTS
Solicitor
No report.
Finance and Records Committee
Mr. Starcher had nothing to report.
Beautification/Parks/Cemetery Committee
Mr. McDonald had nothing to report.
Streets/Sidewalks/Sewer Committee
Mr. Dorko had nothing to report.
Utilities/Ferries/Waterfront
Mr. Myers had nothing to report.
Annexation/Subdivision/Planning Commission Committee
Mrs. Kozak announced that the brackets for the Christmas banners have been received.
Safety/Insurance Committee
Mrs. Kukay had nothing to report.
Fiscal Officer
Mrs. Sowers had nothing to report.
Police Department
Chief Fultz had nothing to report.
Street Commissioner
Mr. Lucas reported the Town Hall is going to need a new electrical panel in the very near future.
Zoning Administrator
Mr. Hruska said last year the Trust for Public Land assisted the Village in applying for a Clean Ohio grant. At the request of Mayor Bird, Rep. Marcy Kaptur’s office had been looking for project funding for the Village and recommended contacting the Western Reserve Land Conservancy for assistance with Clean Ohio. Council agreed it would be good to speak with Western Reserve to find out what assistance they can offer. Mr. Hruska will try to set up a meeting for Thursday morning, November 14 to include the Mayor, President of Council, Fiscal Officer and Zoning Administrator.
Board of Public Affairs
No report.
AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $4,614.24 made by Mr. Starcher and seconded by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 6:43 p.m.
October 10, 2013
VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD OCTOBER 10, 2013
President Pro Tem John Starcher called the meeting to order at 6:00 p.m. and opened with the Pledge of Allegiance.
ROLL CALL AND ATTENDANCE
Answering roll call were Dean Dorko, Vickie Kozak, Angie Kukay John McDonald, Duane Myers and John Starcher.
Mayor Bird was excused.
Also present were Fiscal Officer Rhonda Botti Sowers, Solicitor James Barney, Street Commissioner Bryan Lucas and Zoning Administrator Bob Hruska.
There were no visitors in attendance.
MINUTES
Minutes of the September 26 regular meeting were approved as submitted.
VISITOR COMMENTS
There were no visitor comments.
Mr. Starcher amended the agenda, removing Ordinance No. 13, 2013.
LEGISLATION
President Pro Tem John Starcher read the legislation by title only.
A. ORDINANCE NO. 11, 2013 – An Ordinance Repealing the Ordinance Setting the Penalty for Parking Violations in the Village of Marblehead. This was the second reading; third reading will be October 24, 2013.
B. ORDINANCE NO. 12, 2013 – An Ordinance Enacting and Adopting a Supplement to the Code of Ordinances for the Village of Marblehead and Declaring an Emergency.
Mr. Myers moved to waive three readings. Second by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
Mr. McDonald moved to retain the emergency clause. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
Mrs. Kukay moved to adopt Ordinance No. 12, 2013. Second by Mrs. Kozak. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
OLD BUSINESS
A. James Park Encroachment Update – Mr. Barney explained that he has been investigating ways to resolve the issue of encroachments along the west line of James Park. One solution is to create a road right-of-way adjacent to the 16 ft. alley. Mr. Lucas and Mr. Hruska will measure the area to verify whether there is sufficient width to create a 60 ft. wide right-of-way.
B. Discuss Draft Property Maintenance Ordinance – Mr. Hruska submitted suggestions for consideration to the draft property ordinance maintenance provided earlier this year by Solicitor Barney. Council will review these prior to any future discussion.
C. Health Insurance Early Renewal with Medical Mutual – Mr. Starcher stated that with uncertainty about implementation of the Affordable Care Act, the major advantage to the early renewal negotiated by the Village’s insurance agent is to guarantee continuation of current rates and benefits through November of next year.
Mr. Myers moved to authorize early renewal of the Medical Mutual health and life insurance policy from 12/1/2013 through 11/30/2014. Second by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
NEW BUSINESS
A. Sprint/Nextel Tower Lease – The Village was recently contacted by a representative for Sprint advising that the Nextel antenna currently located on the water tower will be decommissioned. A sample termination agreement was submitted for Council’s review. It is possible that a new lessee can be obtained for the site.
Mrs. Sowers said she learned that the lapse in lease payments from Sprint was caused by a problem with the mailing address which has been corrected and payments are again being received.
B. Develop Updated Priority List for the Village– Mr. Starcher distributed a priority list prepared by Council in 2006. He noted that nearly all of the items on that list have been completed. He asked Council to be thinking of new projects to update this list in the hope of having a revised list prepared by the end of this year.
Mrs. Sowers added that one of the sessions presented at the recent Fiscal Officer Training conducted by the State Auditor’s office dealt with the need for 5 year planning. It is extremely useful to budget and prepare for future needs.
REPORTS
Solicitor
Mr. Barney reported that he has been in communication with CT Consultants regarding some needed changes to the liability limitations for the bike path contract. Those changes have been made and the contract is now ready for signatures. Mr. Barney also announced that the JIIG lawsuit has been settled and dismissed.
Finance and Records Committee
Mr. Starcher had nothing to report.
Beautification/Parks/Cemetery Committee
Mr. McDonald had nothing to report.
Streets/Sidewalks/Sewer Committee
Mr. Dorko had nothing to report.
Utilities/Ferries/Waterfront
Mr. Myers had nothing to report.
Annexation/Subdivision/Planning Commission Committee
Mrs. Kozak announced that the Christmas banners have been ordered.
Safety/Insurance Committee
Mrs. Kukay advised she has put a box in the Town Hall to receive non-perishable food donations for the local food pantry.
Fiscal Officer
Mrs. Sowers reported that new employees Olga Trumpower and Elisa Oglesbee have started and are doing well.
Police Department
No report.
Street Commissioner
Mr. Lucas stated the shelving has been installed at the storage room in the Radar Park building.
Zoning Administrator
Mr. Hruska thanked Mr. Barney for his role in helping to settle the JIIG litigation.
Board of Public Affairs
No report.
AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $63,359.12 made by Mr. Dorko and seconded by Mr. McDonald. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes. Motion carried. Mr. Starcher abstained.
ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mrs. Kozak. Meeting adjourned by unanimous vote at 6:45 p.m.
September 26, 2013
VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD SEPTEMBER 26, 2013
Mayor Jacqueline Bird called the meeting to order at 6:06 p.m. and opened with the Pledge of Allegiance.
ROLL CALL AND ATTENDANCE
Answering roll call were Dean Dorko, Vickie Kozak, John McDonald, Duane Myers and John Starcher.
Mr. Starcher moved to excuse Councilwoman Angie Kukay. Second by Mr. McDonald. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
Also present were Fiscal Officer Rhonda Botti Sowers, Police Chief Greg Fultz, Street Commissioner Bryan Lucas and Zoning Administrator Bob Hruska.
There were no visitors in attendance.
MINUTES
Minutes of the September 12 regular meeting were approved as submitted.
VISITOR COMMENTS
There were no visitor comments.
BILLING/RECORDS CLERK
Fiscal Officer Rhonda Sowers reported that she and Water Superintendent Matt Berry conducted interviews with four of the seventeen applicants for the part-time Billing/Records Clerk position. Those interviewed were Olga Trumpower, Elisa Oglesbee, Jim Woodard and Mary Daniels. Mrs. Sowers and Mr. Berry recommend hiring Olga Trumpower for the position.
Mr. Starcher moved to appoint Olga Trumpower to the position of Billing/Records Clerk. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
Per the pay ordinance the Mayor will set the hourly wage within the approved range.
LEGISLATION
President Pro Tem John Starcher read the legislation by title only.
A. ORDINANCE NO. 10, 2013 – An Ordinance Amending Ordinance No. 3, 2013 which Provided for a Pay Increase and Set Wage Rates for Employees in the Village of Marblehead by Changing Section 5 from Fire Chief to Fire Prevention Officer and Changing Section 19 Eliminating the Fire Department Pay Scale and Replacing it with the Billing/Records Clerk Position and Declaring an Emergency.
Mr. Myers moved to waive three readings. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
Mr. Dorko moved to retain the emergency clause. Second by Mr. McDonald. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
Mr. Starcher moved to adopt Ordinance No. 10, 2013. Second by Mr. McDonald. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
B. ORDINANCE NO. 11, 2013 – An Ordinance Repealing the Ordinance Setting the Penalty for Parking Violations in the Village of Marblehead. This was the first reading; second reading will be October 10, 2013.
C. RESOLUTION NO. 5, 2013 – A Resolution of Authorization for Clean Ohio Application and Declaring an Emergency.
Mr. Starcher moved to waive three readings. Second by Mr. Myers. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
Mrs. Kozak moved to retain the emergency clause. Second by Mr. McDonald. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
Mr. Dorko moved to adopt Resolution No. 5, 2013. Second by Mr. McDonald. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
D. RESOLUTION NO. 6, 2013 – A Resolution Accepting the Amounts and Rates as Determined by the Budget Commission and Authorizing the Necessary Tax Levies and Certifying them to the County Auditor.
Mr. Myers moved to waive three readings. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
Mr. McDonald moved to adopt Resolution No. 6, 2013. Second by Mrs. Kozak. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
E. RESOLUTION NO. 7, 2013 – A Resolution Authorizing the Mayor to Enter into Contract with CT Consultants, Inc. for Professional Services for the Design of the State Route 163 Bake Path and Declaring an Emergency.
Mr. Dorko moved to waive three readings. Second by Mr. Starcher. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
Mr. Myers moved to retain the emergency clause. Second by Mrs. Kozak. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
Mr. McDonald moved to adopt Resolution No. 7, 2013. Second by Mr. Starcher. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
OLD BUSINESS
A. Review Draft of Fire Station Lease Agreement – The Fiscal Officer presented the only bid received for lease of the fire station which was submitted by Danbury Township. In its bid the township proposes to use the property as a substation to provide fire and EMS services to all of Danbury Township including the Village. The bid included a proposed lease period of five years with renewable options and a payment of $1.00 for each five year lease term. The bid also included a section regarding proposed payment of utilities, a statement that the Village shall perform all maintenance and the township will acquire insurance for contents and liability coverage.
In a written opinion to the Mayor, Solicitor Barney advised that the proposed use as well as proposed five year lease term with renewable options meet the requirements set forth in the bid advertisement. However, items such as amount of lease payment and responsibility for utilities, maintenance and insurance are items for the village to negotiate and establish.
Council reviewed the proposed lease prepared by the Solicitor. This lease spells out use of the premises by both the Village and the Township, maintenance and insurance responsibilities and payment of utilities (gas, phone, electric and sewer).
Mr. Dorko moved to accept the bid per the advertised requirements. Second by Mr. Starcher. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
Mr. McDonald moved to approve the lease and authorize the Mayor to forward it to the Danbury Township Trustees. Second by Mr. Myers. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
NEW BUSINESS
A. Set Halloween Trick or Treat – Council set Trick or Treat hours in the Village from 6:00 to 8:00 p.m. on Thursday, October 31, 2013.
B. MVFD Association Ambulance Payment – Mrs. Sowers reported that the Marblehead Volunteer Fire Association paid $15,000 to the village to meet the final three payments it promised to make toward last year’s purchase of a new ambulance. She stated that the money has been deposited into the Fire Fund and asked if Council wished to have this $15,000 included in the amount that will be returned to the Township or if they wished to refund it to the new Fire Association.
Mr. Myers moved to refund the $15,000 to the Danbury Township Fire Association. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mr. McDonald-yes; Mr. Myers-yes. Motion carried. Mr. Starcher abstained.
C. 2013 CASA Event – Mayor Bird announced that Ann Duez of Victorian Inn will be dancing this year for the CASA event. She will be hosting a fundraising event at the Inn this weekend with all proceeds going to CASA.
D. Temporary Position to Assist with Records Sorting Project – Mayor Bird reported that she and Fiscal Officer Sowers discussed the need for more help sorting records in order to prepare a records inventory and retention schedule. Mary Glovinsky has been volunteering at this task since May but suggested it would be helpful to hire someone, at least temporarily, who could devote more time to the task. Mrs. Sowers stated that the newly hired Billing/Records Clerk will be working some on this task but added that a lot of her time for the near future will be devoted to learning water billing and accounting procedures. Mrs. Sowers suggested appointing Elisa Oglesbee on a temporary basis to work solely on records.
Mr. Starcher moved to appoint Elisa Oglesbee as a temporary employee for the next six months to work up to 15 hours per week under the direction of the Fiscal Officer to sort and inventory records. Second by Mr. McDonald. Vote: Mr. Dorko-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried. Mrs. Kozak abstained.
Mayor Bird stated there is a provision in the pay ordinance for part-time general labor employees and Ms. Oglesbee’s salary will be set from this rate.
E. Health Insurance Renewal – Mrs. Sowers advised Council that the health insurance consortium to which the Village belongs has negotiated with Medical Mutual to lock in benefits and rates from December 1, 2013 through December 1, 2014. The Village’s current policy just renewed in September and is effective through August 31, 2014. The early renewal was negotiated in an effort to maintain rates in the event premiums spike with implementation of the Affordable Care Act in January. The Consortium needs a response by October 1, 2013. Following much discussion Council felt they did not have sufficient information to make a decision at this time asked Mrs. Sowers to contact the insurance agent for additional information.
F. USCG Haunted House Event – Mayor Bird reported that Coast Guard members would like to host a haunted house event at the station on Friday, October 25. Council was in full support of the event.
REPORTS
Solicitor
No report.
Finance and Records Committee
Mr. Starcher had nothing to report.
Beautification/Parks/Cemetery Committee
Mr. McDonald had nothing to report.
Streets/Sidewalks/Sewer Committee
Mr. Dorko had nothing to report.
Utilities/Ferries/Waterfront
Mr. Myers had nothing to report.
Annexation/Subdivision/Planning Commission Committee
Mrs. Kozak submitted ideas for proposed Holiday banners the Village has agreed to purchase. Council liked the winter snowflake design. Discussion was held on what type of material to use. Since the single ply nylon banners tend to be translucent when the sun is shining behind them. Mrs. Kozak will obtain additional information.
Safety/Insurance Committee
No report.
Fiscal Officer
Mrs. Sowers reported she will be attending Fiscal Officer training conducted by the State Auditor’s staff in Perrysburg on October 1.
Police Department
Chief Fultz reported the PD Association met recently and decided to host a reverse raffle fundraiser in conjunction with the Peninsula Youth Athletic League. The event is planned for April 26.
Street Commissioner
Mr. Lucas had nothing to report.
Zoning Administrator
Mr. Hruska had no report.
Board of Public Affairs
No report.
AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $73,709.29 made by Mr. Starcher and seconded by Mrs. Kozak. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
ADJOURNMENT
Motion to adjourn made by Mrs. Kozak and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 7:09 p.m.
September 12, 2013
VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD SEPTEMBER 12, 2013
Mayor Jacqueline Bird called the meeting to order at 6:00 p.m. and opened with the Pledge of Allegiance.
ROLL CALL AND ATTENDANCE
Answering roll call were Dean Dorko, Vickie Kozak, John McDonald, Duane Myers and John Starcher.
Mr. Myers moved to excuse Councilwoman Angie Kukay from the September 12 meeting and to excuse Mayor Bird from the October 10 regular meeting. Second by Mr. Starcher. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
Also present were Fiscal Officer Rhonda Botti Sowers, Solicitor Jim Barney, Street Commissioner Bryan Lucas, Zoning Administrator Bob Hruska and Board of Public Affairs president Robert Boytim.
There were no visitors in attendance.
MINUTES
Minutes of the August 22, 2013 regular meeting were approved as submitted.
Mayor Bird amended the agenda to add legislation.
VISITOR COMMENTS
There were no visitor comments.
LEGISLATION
President Pro Tem John Starcher read the legislation by title only.
A. ORDINANCE NO. 9, 2013 – An Ordinance Regarding the Replacement of the Culvert at Lake Point Park in the Village of Marblehead and Declaring an Emergency.
Mr. Starcher moved to waive three readings. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
Mr. Myers moved to retain the emergency clause. Second by Mr. McDonald. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
Mrs. Kozak moved to adopt Ordinance No. 9, 2013. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
OLD BUSINESS
A. James Park Encroachment – Solicitor Barney said he believes the alley at the west side of James Park could be vacated and the sixteen foot width divided between the park and the adjacent owners. This would eliminate the problem of encroachments but he does not think it would extinguish the easement which allows the adjacent properties to use the entire area for access. Discussion followed on whether the problem of encroachments could be eliminated by platting Robert Bird Dr. as a road right-of-way. Council asked that Mr. Lucas and Mr. Hruska measure the area to see if a 60 ft. wide road right-of-way can be platted along the western edge of the park.
B. Update on Draft of Revised Parking Ordinance – Mr. Barney reported that he and Chief Fultz have reviewed the current parking ordinance for compliance in light of a recent court ruling against the city of Port Clinton’s parking legislation. Mr. Barney stated the fine schedule currently in effect needs to be repealed and he should have legislation ready for council’s consideration at the next meeting.
C. TAP Grant Meeting/Bikeway Project Update – Mr. McDonald reported on the meeting with representatives of ODOT and CT Consultants regarding the process for creating the bike path along Main Street. It is hoped the project can be scheduled for construction by ODOT in the fall of 2015. Mrs. Sowers added the first step Council needs to take is to enter into a contract for engineering services. CT Consultants, formerly Floyd Browne Group, developed the Master Trail Plan which includes this bike path and will submit a quote to council for engineering of the project.
NEW BUSINESS
A. October 2, 2013 Planning Commission Meeting – Mayor Bird said she will be out of town on Vacation from September 30 through October 12. President Pro Tem Starcher will serve as Mayor in her absence and will attend the October 2 Planning Commission meeting in her place.
REPORTS
Solicitor
Mr. Barney had nothing to report.
Finance and Records Committee
Mr. Starcher reported that it is time to begin preparing the 2014 appropriations. He also reported that the annual Fireman’s Labor Day Spaghetti Dinner was a great success. The Danbury Township Fire Department Association created this year by the merger of the Lakeside and Marblehead Volunteer Associations has agreed to continue the fund raising activities each department sponsored in the past.
Beautification/Parks/Cemetery Committee
Mr. McDonald extended thanks to everyone for their cards and well wishes during his recent recovery. He had nothing to report for his committee.
Streets/Sidewalks/Sewer Committee
Mr. Dorko asked for clarification on the process for milling and filling sections of pavement in the village. Mrs. Sowers explained that the information she forwarded to members of the street committee included examples for preparing specifications for road work. She added it is not necessary that an engineer prepare the standards but said that specifications should be prepared to ensure that all contractors are submitting quotes for the same scope of work. Mr. Lucas said he believes he can prepare these specifications for obtaining quotes on small projects and will put information together for Center Street and a portion of Prairie Street.
Utilities/Ferries/Waterfront
Mr. Myers was unable to attend the September 10 Board of Public Affairs meeting and had nothing to report.
Annexation/Subdivision/Planning Commission Committee
Mrs. Kozak reported she is continuing to work with the Village Merchants on plans for Holiday banners the Village has agreed to purchase. She will present designs to Council before making a final decision.
Safety/Insurance Committee
No report.
Fiscal Officer
Mrs. Sowers reported on the following correspondence:
Notice from ISO advising that Marblehead has received a BCEGS Building Code Effectiveness Grading Schedule) rating of Class 4 for commercial, industrial and residential insurance credits. The ratings are classified from 1 to 10 with Class 1 the highest. The rate credits will apply to new construction in the Village in the year 2013 and thereafter.
Letter from the Utility Workers Union of America to municipalities who aggregate with First Energy Solutions advising of a PUC order against First Energy regarding unreasonably high charges paid for “renewable energy credits” in 2010 which were passed on to ratepayers.
Mrs. Sowers advised that she will be attending Fiscal Officer training Oct. 1 in Perrysburg. She also reported and that she and Water Superintendent Matt Berry will finish interviews for the Billing/Records Clerk position next week and should have a recommendation for Council by the next regular meeting.
BPA President Bob Boytim stated he was not at the BPA meeting in August when it was agreed that the water department would share responsibilities with the village for the Billing/Records Clerk. He does not feel there is a need for this position at the water department. Mayor Bird responded that it has not been working to have the billing and accounting done by a water operator who has other responsibilities at the plant. She added this new Billing/Records position was created by unanimous vote of the council and unanimous vote of the BPA.
Police Department
No report.
Street Commissioner
Mr. Lucas stated his department has been cutting back brush along the edges of Alexander Pike.
Zoning Administrator
Mr. Hruska had no report.
Board of Public Affairs
Mr. Boytim questioned an opinion he was recently copied on from the village solicitor to the fiscal officer advising that the water department cannot bill the village for fire hydrant flushing. Mayor Bird stated it was just recently learned that the law does not permit these payments. In response to another question from Mr. Boytim, Solicitor Barney stated the law does not allow the water department to bill for any hydrant flushing in the village which includes hydrants installed in private developments.
AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $57,759.62 made by Mr. Dorko and seconded by Mrs. Kozak. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mr. McDonald-yes; Mr. Myers-yes. Motion carried. Mr. Starcher abstained.
EXECUTIVE SESSION
Mr. Myers moved to go into executive session at 6:58 p.m. for the purpose of discussing the lease of real property. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
Mayor Bird reconvened the meeting at 7:15 p.m.
ADJOURNMENT
Motion to adjourn made by Mrs. Kozak and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 7:15 p.m.
August 22, 2013
VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD AUGUST 22, 2013
Mayor Jacqueline Bird called the meeting to order at 6:00 p.m. and opened with the Pledge of Allegiance.
ROLL CALL AND ATTENDANCE
Answering roll call were Dean Dorko, Vickie Kozak, Angie Kukay, Duane Myers and John Starcher.
Mayor Bird reported that Councilman McDonald is now home recovering from injuries sustained in a fall. She also advised that Councilmen Dorko and Myers have asked to be excused at 6:50 p.m.
Mr. Starcher moved to excuse Councilman John McDonald from the meeting and to excuse Councilmen Dean Dorko and Duane Myers at 6:50 p.m. Second by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
Also present were Fiscal Officer Rhonda Botti Sowers, Street Commissioner Bryan Lucas and Zoning Administrator Bob Hruska.
Visitor in attendance was Danbury Township Trustee Charles Scott.
MINUTES
Minutes of the August 8, 2013 regular meeting were approved as submitted.
Mayor Bird amended the agenda to pay bills after approving the minutes.
AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $2,149.14 made by Mrs. Kozak and seconded by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. Myers-yes. Motion carried. Mr. Starcher abstained.
VISITOR COMMENTS
Danbury Trustee Charles Scott was present to update council on the Danbury Twp. fire department. He said ballot language is being determined for a replacement levy to be on the ballot this fall.
Mrs. Sowers stated the fifth publication of the notice to accept bids for lease of the fire station will be August 30. Bids are to be received by noon on September 3 and will be opened immediately thereafter.
Mr. Scott advised he has not yet seen a copy of the proposed contract for the Township to provide fire and EMS service to the Village but he did express concern about what obligation the Township would have to provide service in the event the levy ever fails. Mr. Starcher said there is a cancellation clause in the contract that can be exercised by either party.
LEGISLATION
There was no legislation.
OLD BUSINESS
A. Review of Revised James Park Use Agreement – Council received a copy of a revised James Park Use Agreement prepared by Solicitor Barney. The revision adds a statement that camping is not allowed in the park unless equipment is being left in the park overnight in which case one person, with a camping unit, will be permitted to stay overnight to ensure the equipment is secure.
Mr. Myers moved to adopt the revised James Park Use Agreement. Second by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
B. Review Contracts for Fire & EMS Service – Council reviewed the draft copies for Fire and EMS service between the Village and the Township. Mrs. Sowers pointed out that the payment amounts put in the contracts is based on the amount of money in the Fire Fund as of the day it was written but will not be the correct amount at the end of the year. Council said it was previously discussed that a one-time payment of $200,000 could be made in December with any balance disbursed the following year. After further discussion Mr. Scott said it would be beneficial to have the full payment be made with the EMS contract since the township’s EMS fund has greater expenses than the fire fund. Council concurred with these changes and Mrs. Sowers will contact Mr. Barney to have corrections made.
C. Authorize Crack Sealing of Stone Street – Mr. Dorko moved to accept the quote from Kreimes in the amount of $2,750.00 to crack seal Stone Street. Second by Mr. Starcher. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
D. Status of Part-time Billing/Records Clerk with BPA – Mrs. Sowers reported that during the regular meeting held August 13, the Board of Public Affairs agreed to authorize the part-time billing/records clerk to do billing and accounting work for the water department with the hours worked at the water department paid from the water revenue fund.
Mrs. Sowers advised the position is currently being advertised and applications received through August 30. Mayor Bird appointed the fiscal officer and water superintendent to conduct interviews and then submit a recommendation for appointment to Council.
E. TAP Grant Meeting September 12 – Mayor Bird announced that the preliminary planning meeting with ODOT officials for the approved bike path project will be held at 10 a.m., September 12 in the Fire Station.
NEW BUSINESS
A. Cell Tower Lease – Council received a request from Verizon Wireless to upgrade the equipment on the water tower. Mr. Dorko moved to authorize Verizon Wireless to upgrade equipment on the water tower as indicated on the written request. Second by Mr. Starcher. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
Mrs. Sowers stated the Village has not received a monthly lease payment from Sprint since May for the Nextel equipment on top of the water tower and she has been unable to find any contact information relating to that contract. She added that Sprint has discontinued the Nextel system effective June 30 but no notice was received regarding discontinuation of the Village’s lease. Council suggested the Solicitor investigate this situation.
B. Phone Lines – Mrs. Sowers submitted a proposal from Frontier to consolidate all of the Village phone lines into a single account. All lines would have unlimited long distance and high speed internet would be included. Cost per line would be $24.95 plus tax per month. Currently 8 phone lines are with First Communications and 4 lines are with Frontier. The new rate would be about half of the current amount paid for phone service. During discussion Council agreed to cancel two of the three phone lines at the Fire Station.
Mr. Myers moved to change phone service for all Village lines to Frontier Communication. Second by Mrs. Kozak. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
C. Health & Life Insurance Renewal – Mrs. Kukay moved to accept the health and life insurance renewal with Medical Mutual at an increase of 0.22%. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
D. Perch Festival Parade – Mayor Bird reminded that the Perch Festival will be held Saturday, August 24. Council members participating in the parade will be riding the Village’s 1941 Dodge fire truck which Chief Waugh has agreed to drive for the occasion.
REPORTS
Finance and Records Committee
Mr. Starcher had no report.
Beautification/Parks/Cemetery Committee
No report.
Streets/Sidewalks/Sewer Committee
Mr. Dorko had no report.
Utilities/Ferries/Waterfront
Mr. Myers had no report.
Annexation/Subdivision/Planning Commission Committee
Mrs. Kozak reported there will be 10 banners installed by the Village merchants. She will be talking with the merchant representative to co-ordinate the Holiday banners the Village has agreed to purchase.
Safety/Insurance Committee
Mrs. Kukay had no report.
Fiscal Officer
Mrs. Sowers had no report.
Police Department
No report.
Street Commissioner
Mr. Lucas advised he will be on vacation from August 26 through Labor Day.
Zoning Administrator
Mr. Hruska had no report.
Board of Public Affairs
No report.
ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 6:45 p.m.
August 8, 2013
VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD AUGUST 8, 2013
Mayor Jacqueline Bird called the meeting to order at 6:05 p.m. and opened with the Pledge of Allegiance.
ROLL CALL AND ATTENDANCE
Answering roll call were Dean Dorko, Vickie Kozak, Angie Kukay, Duane Myers and John Starcher.
Mayor Bird reported that Councilman McDonald sustained injuries from a fall while in Pennsylvania and is currently hospitalized.
Mr. Starcher moved to excuse Councilman John McDonald. Second by Mr. Myers. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
Also present were Fiscal Officer Rhonda Botti Sowers, Solicitor Jim Barney, Police Chief Greg Fultz, Street Commissioner Bryan Lucas and Zoning Administrator Bob Hruska.
There were no visitors in attendance.
MINUTES
Minutes of the July 25, 2013 regular meeting were approved as submitted.
VISITOR COMMENTS
There were no visitor comments.
LEGISLATION
There was no legislation.
OLD BUSINESS
A. James Park Encroachment – Solicitor Jim Barney presented information regarding a recently poured patio which is encroaching into James Park. The encroachment is in an area that was originally platted as a road but it is unknown whether the road was vacated prior to the property being transferred to the village. Because there have been other issues with encroachments along this area in the past, Council asked Mr. Barney to research the matter further.
B. Parking at 414 and 414½ W. Main – Solicitor Barney explained the parking easement for the village owned property at 414 and 414½ W. Main allows the occupants and customers of 413 and 417 W. Main to use the parking spaces as well occupants and customers of the businesses on the property. Council does not want to restrict parking but will consider placing a sign for business parking only if problems arise.
C. Roof Estimate for 414 and 414 ½ W. Main St. – Mr. Starcher reported that Mr. Wise of Wise Buys Antiques would prefer to hold off on roof repairs at 414 ½ W. Main until September 23. Mike Glovinsky of Glovinsky Construction advised that date will work fine and the temporary repairs that have been done will be sufficient until that time.
Mr. Starcher moved to accept the quote in the amount of $8,000 for roof repairs at 414 ½ W. Main Street from Glovinsky Construction. Second by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
D. Discussion on Modification to Event Permit and James Park Use Agreement – Mayor Bird said questions arose this year about campers staying in the park during scheduled events. Deed restrictions for the park prohibit camping. Following discussion it was agreed that campers cannot be allowed during events but it is reasonable to permit a single occupied security trailer when equipment is left in the park overnight. Mr. Barney will draw up a revision to the park use agreement.
E. Finance Committee Recommendations – Mr. Starcher reported the Finance Committee met August 6 and determined there is a need for a part-time billing/records clerk. The committee recommends that initially the position should be part-time for up to 20 hours per week with a salary range of $12 to $15 per hour. It is hoped the Board of Public Affairs will authorize this employee, who will work under the direction of the Fiscal Officer, to do billing and records for the water department as well. If the BPA agrees, the salary will be pro-rated between the General Fund and the Water Revenue Fund.
Mr. Starcher said the Finance Committee also discussed holiday pay for part-time employees and recommends adopting the following pro-rated schedule: all 32 hour per week employees (part-time police officers and fiscal officer) will receive 6.4 hours of pay for each holiday; 25 hour per week employees (zoning inspector) will receive 5 hours of pay for each holiday; 24 hour per week employees (maintenance dept.) will earn 4.8 hours of pay for each holiday; and 20 hour per week employees will earn 4 hours of pay per holiday. The seasonal park employee who works 25 hours per week from April through October will earn 5 hours of pay on Memorial Day, Fourth of July, Labor Day and Columbus Day.
1. Part-time Billing/Records Clerk – Mr. Starcher moved to authorize creation of a part-time, up to 20 hours per week, billing/records clerk position to work under the supervision of the Fiscal Officer at a pay scale of $12 to $15 per hour and to advertise for two weeks to accept applications for this position. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
2. Revision to Pay Ordinance – Revision to the pay ordinance was tabled until a decision is reached with the Board of Public Affairs regarding the Billing/Records Clerk. Mr. Starcher added that the new Fire Prevention Officer position and pay rate will also be included when the pay ordinance is revised.
3. Holiday Pay for part-time employees – Mr. Myers moved to accept the recommendation of the Finance Committee as submitted regarding pro-rated holiday pay for part-time employees. Second by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
F. Status of Fire/EMS Contracts with Danbury Township – Solicitor Barney said he submitted the draft of the Fire and EMS contracts to County Prosecutor Mark Mulligan for review. Mr. Mulligan forwarded them to Danbury Trustee president Charles Scott who has not yet returned them.
G. Bid on Fire Equipment – Fiscal Officer Sowers advised the only bid received for the fire equipment was from Danbury Township in the amount of $1.00. Mrs. Kukay moved to accept the bid from Danbury Township for fire equipment which excludes the 1941 Dodge Fire truck no longer used for firefighting or emergency purposes. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
H. Discussion on possible revisions to Parking Ordinance – Solicitor Barney said he will provide council with proposed changes for consideration in the near future.
NEW BUSINESS
A. Village Awarded ODOT TAP Grant for Main Street Bike Path – Mayor Bird announced that the village has been approved for a TAP grant to be used for constructing a bike path along Main Street. The funding has been approved for state fiscal year 2015. The next step will be to meet with ODOT to start the process of programming the project.
B. Internet Virtual Tour – In response to a request from Rob Lenthe, Council declined an offer to upgrade the internet virtual tour on the village’s website but did ask if Mr. Lenthe can provide data and usage for the current virtual tour.
REPORTS
Mayor
Mayor Bird reported on a meeting she recently attended with Representative Marcy Kaptur.
Solicitor
Mr. Barney had no report.
Finance and Records Committee
Mr. Starcher had no report.
Beautification/Parks/Cemetery Committee
No report.
Streets/Sidewalks/Sewer Committee
Mr. Dorko had no report.
Utilities/Ferries/Waterfront
Mr. Myers had no report.
Annexation/Subdivision/Planning Commission Committee
Mrs. Kozak had no report.
Safety/Insurance Committee
Mrs. Kukay had no report.
Fiscal Officer
Mrs. Sowers had no report.
Police Department
Chief Fultz had no report.
Street Commissioner
Mr. Lucas said he should have a quote for crack sealing to submit for the next meeting. Mrs. Sowers stated she will advise Mr. Lucas and the Street Commission as soon as she has final information on the process to follow for obtaining street paving quotes.
Mrs. Kukay asked about a sink hole that has developed in front of her home on Francis Street. Mr. Lucas said he inspected it and found it is caused by the sanitary sewer line and it needs to be reported to the County Sanitary Engineer.
Zoning Administrator
Mr. Hruska had no report.
Board of Public Affairs
No report.
AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $48.941.93 including July payroll was made by Mr. Starcher and seconded by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 7:15 p.m.
July 25, 2013
VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD JULY 25, 2013
Mayor Jacqueline Bird called the meeting to order at 6:03 p.m. and opened with the Pledge of Allegiance.
ROLL CALL AND ATTENDANCE
Answering roll call were Dean Dorko, Vickie Kozak, Angie Kukay, John McDonald, Duane Myers and John Starcher.
Also present were Fiscal Officer Rhonda Botti Sowers and Zoning Administrator Bob Hruska.
Visitor in attendance was Jodi Geyer representing the Marblehead Merchants.
MINUTES
Minutes of the July 11, 2013 regular meeting were approved as submitted.
VISITOR COMMENTS
Jody Geyer representing the Marblehead Merchants was present to follow up on items brought up at the last council meeting. Council advised her there is no objection to the merchants reinstalling banners on brackets along Main Street and also suggested she meet with Councilman McDonald or Mr. Lucas to look at catalogs for ideas on benches and trash receptacles. Council also agreed to look into the status of repairs to the clock located at 414 W. Main. Mrs. Geyer also had questions regarding the requirements for signs, specifically the sandwich board signs placed in front of businesses and parking areas along Main Street. Mr. Hruska explained the zoning requirements and added that the Planning Commission has recently been discussing sign regulations.
Mrs. Geyer, lessee of property owned by the Village at 414 W. Main St. brought to Council’s attention several items of concern including the status of roof repairs at Wise Buys Antiques, 414½ W. Main, repairs needed on the outside stairs at JodyDidIt, and condition of the fence in front of both buildings. With regard to the roof repairs, which are going to be more extensive than originally anticipated, Council asked Mrs. Geyer to find out if Mr. Wise would prefer to wait until after the summer season to have the roof work done.
LEGISLATION
There was no legislation.
OLD BUSINESS
A. Mayor Assignment to Finance Committee – Following discussion at previous meetings, Mayor Bird asked the Finance Committee to review and make a recommendation to Council on the following: create a part-time billing/records clerk position; amend the pay ordinance to include a fire prevention officer and part-time billing/records clerk; consider how to implement holiday pay for part-time employees. Mr. Starcher scheduled a Finance Committee meeting for 3:30 p.m. on August 6.
B. Estimate for Roof Repairs at 414 ½ W. Main – A revised estimate in the amount of $8,000.00 was received from Glovinsky Construction for repairs to the roof at 414½ W. Main. The increase is to repair structural damage not originally anticipated. Council will wait to hear from Larry Wise, lessee of the building, before taking action on the revised quote.
C. Availability of Funds for Christmas Decorations – Council agreed to authorize up to $2,500.00 for Christmas decorations. Mayor Bird asked Mrs. Kozak to work with the merchants to coordinate decorations.
NEW BUSINESS
A. Authorize Rental of Brush Grinder – Council authorized Street Commissioner Lucas to rent a brush grinder at a cost of $1,250.00 per week. Mr. Lucas estimates the work can be done in a week. Mrs. Sowers said there is sufficient money appropriated for this use.
B. Street Paving Projects for 2013-2014 – Mayor Bird reported that Street Commissioner Lucas recommends paving Center Street and Prairie Street between Stone St. and James St. this year. Discussion followed on engineering for this work. Discussion was also held on the need to have engineering plans prepared for needed improvements to Alexander Pike. Mr. Dorko, chairman of the Street Committee was asked to obtain proposals from CT Consultants to provide engineering costs for the work on these three streets. Mr. Dorko will also get a price to crack seal Stone Street.
REPORTS
Mayor
Mayor Bird reported she will be attending a meeting with Marcy Kaptur on July 26 for Mayors
of communities along Lake Erie.
Solicitor
No report.
Finance and Records Committee
Mr. Starcher had no report.
Beautification/Parks/Cemetery Committee
Mr. McDonald said his committee will meet at 6:00 p.m. August 6 in the Council Chambers of the Town Hall to study the possibility of adding water features to the playground at James Park.
Streets/Sidewalks/Sewer Committee
Mr. Dorko had no report.
Utilities/Ferries/Waterfront
Mr. Myers advised that Sept. 19, 2014 is the sesquicentennial of the attempt to liberate confederate prisoners from Johnson’s Island and plans are being made to commemorate that event. He also advised that Coastal Management is providing weekly e-mail updates on the state of Lake Erie.
Annexation/Subdivision/Planning Commission Committee
Mrs. Kozak had no report.
Safety/Insurance Committee
Mrs. Kukay had no report.
Fiscal Officer
Mrs. Sowers reported the Peninsula News was recently acquired by a different company and since that time there have been problems with publication of legal notices. One problem was caused when no legal notices were published in the July 12 paper. This resulted in the notice for lease of the fire station not being published 5 consecutive weeks. After consultation with the solicitor it was determined Council will need to start over and advertise for 5 consecutive weeks before a bid can be accepted. Mrs. Sowers said she has spoken with Mrs. Lukac at the Peninsula News who assured her the problems have been resolved and also waived the fee for all legal ads published in July. Council agreed to run the advertisement in the Peninsula News for five weeks beginning August 2.
Police Department
No report.
Street Commissioner
No report.
Zoning Administrator
Mr. Hruska had no report.
Board of Public Affairs
No report.
AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $34.190.32 was made by Mr. Starcher and seconded by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 7:18 p.m.
July 11, 2013
VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD JULY 11, 2013
Mayor Jacqueline Bird called the meeting to order at 6:00 p.m. and opened with the Pledge of Allegiance.
In the absence of Fiscal Officer Rhonda Sowers, Mayor Bird appointed Bob Hruska to take the minutes.
ROLL CALL AND ATTENDANCE
Answering roll call were Vickie Kozak, Angie Kukay, John McDonald and John Starcher. Dean Dorko was previously excused.
Mrs. Kukay moved to excuse Councilman Duane Myers. Second by Mr. Starcher. Vote: Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.
Also present were Police Chief Greg Fultz, Street Commissioner Bryan Lucas and Zoning Administrator Bob Hruska. Rich Gillum was in attendance for Solicitor Jim Barney.
Mrs. Kukay moved to excuse Fiscal Officer Rhonda Botti Sowers and Solicitor Jim Barney. Second by Mr. Starcher. Vote: Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.
Visitors in attendance were Charles Scott, Danbury Township Trustee and Jodi Geyer representing the Marblehead Merchants.
MINUTES
Minutes of the June 27, 2013 regular meeting were approved as submitted.
VISITOR COMMENTS
Jody Geyer was present to provide an update on activities of the Marblehead Merchants. The Merchants would like to purchase new banners to install on the existing brackets if council has no objection. She also said they would like to plan activities to draw visitors during the fall and winter months and asked council to consider assisting with Christmas decorations. Addressing a concern that business owners expressed in the past, Mayor Bird asked Mrs. Geyer if the merchants would be willing to set up a fund to receive donations for memorial benches or trash cans that could be placed in the downtown area. The Mayor added that the village would be willing to maintain them. Mrs. Geyer said she will take this suggestion to the merchants.
Danbury Trustee Charles Scott was present to provide a status update on the Danbury Township Fire Department. He also submitted sealed bids for lease of the fire station and purchase of the surplus fire equipment.
LEGISLATION
There was no legislation.
OLD BUSINESS
A. Parking at 414 and 414 ½ W. Main Street – In response to questions at the last meeting regarding the status of the parking spaces at 414 and 414 ½ W. Main, Mrs. Sowers did research and advised the Mayor that the easement provides parking rights for the businesses across the street as well as the businesses located on the property. Because there were still questions from council Mayor Bird will ask for an interpretation of the easement from Solicitor Barney.
B. Discuss Draft of Property Maintenance Legislation – A lengthy discussion was held on the merits of adopting property maintenance legislation. Items considered included who would be responsible for enforcing the code, how it would be administered, how detailed it should be and what items should be included such as building exteriors, vegetation, trash, junk vehicles, etc. Mr. Hruska provided information he learned at a zoning seminar on this subject. Council agreed to have Mr. Hruska work with the solicitor to prepare a draft ordinance.
C. Property Lease of 1525 S. Danbury Road – Mayor Bird advised that Don Gribble, owner of property the village has leased at 1525 S. Danbury Road, submitted a written agreement that he is willing to waive the 30 day cancellation notice in exchange for the balance of propane in the tank at that location.
D. James Park Deed Restrictions – In response to questions about whether camping is permitted in James Park, the Mayor reported that deed restrictions for the park prohibit camping. She has asked the solicitor to review the village event permit and James Park use agreement to make modifications to address the camping issue.
E. Recommendation of Fiscal Officer on Fire Fund – At the request of council, Mrs. Sowers submitted a recommendation that $200,000 of the current $236,000 balance in the Fire Fund be disbursed to the Danbury Township Fire Department with the remaining $36,000 held until all final fire department obligations are paid. She would also like to use the balance in the fund to continue paying utilities for the fire building until those expenses are transferred to the general fund in 2014.
Mrs. Kozak moved to accept the Fiscal Officer’s recommendation for distributing the money in the Fire Fund. Second by Mrs. Kukay. Vote: Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.
NEW BUSINESS
A. OSU Sea Grant 6th Annual Lake Erie Day at Stone Lab – Mayor Bird reminded all that any village official planning to attend the 6th Annual Lake Erie Day at Stone Lab needs to let Bob Hruska know by July 12 so reservations can be made.
B. Legal Advertisements – The Mayor advised there have been publication issues with legal notices in the Peninsula News during the past few weeks. The paper was recently purchased by another company and it has been difficult getting these issues resolved. Council agreed that publication may be made in either the Beacon or the News Herald which also meet the criteria for legal notices if the situation with the Peninsula News is not corrected.
C. Perch Festival August 24, 2013 – Mayor Bird announced that the annual Perch Festival will be held in James Park Saturday, August 24 and she was honored to be chosen as this year’s Grand Marshall. Council members agreed to donate money for additional beads to be used during the parade if there are not enough left from last year.
REPORTS
Mayor
Mayor Bird said there has recently been a problem with vehicles parked on the Klaehn property adjacent to the Town Hall for an extended period of time in a location which is causing a problem getting village equipment into and out of the maintenance garage. Following discussion of various remedies Mayor Bird agreed to contact the property owners regarding this situation.
Solicitor
Mr. Gillum had no report.
Finance and Records Committee
Mr. Starcher said he met July 10 with the Fiscal Officer for a regular quarterly meeting. Receipts and expenditures are in line with budgeted amounts. They also discussed the possibility of hiring a billing clerk who would be a part-time assistant for the Fiscal Officer.
Beautification/Parks/Cemetery Committee
Mr. McDonald said his committee will meet in the near future to study the possibility of adding water features to the playground at James Park.
Streets/Sidewalks/Sewer Committee
No report.
Utilities/Ferries/Waterfront
No report.
Annexation/Subdivision/Planning Commission Committee
Mrs. Kozak had no report.
Safety/Insurance Committee
Mrs. Kukay asked about replacement of signs on Clemons and Prairie Streets. Mr. Lucas said he is finishing the Clemons Street signs and will also replace the Prairie Street sign.
Fiscal Officer
No report.
Zoning Administrator
Mr. Hruska reported that during a recent maintenance check on the office copy machine the technician doing the work commented that high humidity in the office is causing paper in the machine to curl. Council authorized Mr. Hruska to purchase an inexpensive dehumidifier to help solve the problem.
Police Department
Chief Fultz had no report.
Street Commissioner
Mr. Lucas said Glovinsky Construction is scheduled to start July 12 on the roof repair at 414 ½ W. Main. The security camera system has been installed at James Park. In response to a question about the status of obtaining a Menard’s credit card, Mayor Bird authorized Mr. Lucas to follow through on obtaining a card.
Board of Public Affairs
No report.
AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $40,132.11 including June payroll was made by Mrs. Kukay and seconded by Mrs. Kozak. Vote: Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes. Motion carried. Mr. Starcher abstained.
ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 7:26 p.m.
June 27, 2013
VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD JUNE 27, 2013
Mayor Jacqueline Bird called the meeting to order at 6:02 p.m. and opened with the Pledge of Allegiance.
ROLL CALL AND ATTENDANCE
Answering roll call were Dean Dorko, Vickie Kozak, Angie Kukay, John McDonald and Duane Myers.
Mr. Myers moved to excuse Councilman John Starcher. Second by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes. Motion carried.
Mrs. Kukay moved to excuse Councilman Dean Dorko at 7:00 p.m. Second by Mr. McDonald. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes. Motion carried.
Also present were Fiscal Officer Rhonda Botti Sowers, Fire Chief Doug Waugh, Street Commissioner Bryan Lucas and Zoning Administrator Bob Hruska.
Visitors in attendance were Charles Scott, Danbury Township Trustee and Shelley Seamon, Danbury Township Fiscal Officer.
MINUTES
Minutes of the June 13, 2013 regular meeting were approved as submitted.
VISITOR COMMENTS
Danbury Trustee Charles Scott was present to again provide a status update on the merger of the Marblehead and Lakeside Fire Departments into the Danbury Township Fire Dept. Mr. Scott stated the employees for the department have been hired and the township will take over the fire department payroll as of July 1, 2013. Council agreed with his request that the village continue insurance coverage on all equipment until it can be turned over to the township. Discussion followed on suggestions for paying utility costs for the fire station when it is shared by the township and village. Mrs. Sowers will send copies of the past several years’ utility bills to Mrs. Seamon and the Trustees to review.
Mrs. Sowers advised Mr. Scott that before the Village can dispose of any fire equipment it needs to be declared surplus. Council then needs to advertise it for sale and receive bids.
LEGISLATION
Councilwoman Angie Kukay read the legislation by title only.
A. ORDINANCE NO. 7, 2013 – An Ordinance Disbanding and Dissolving the Village of Marblehead Fire Department and Emergency Medical Services and Declaring the Fire Equipment No Longer Needed and Declaring an Emergency.
Mr. Myers moved to waive three readings. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes. Motion carried.
Mr. Dorko moved to retain the emergency clause. Second by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes. Motion carried.
Mrs. Kozak moved to adopt Ordinance No. 7, 2013. Second by Mr. McDonald. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes. Motion carried.
B. ORDINANCE NO. 8, 2013 – An Ordinance Authorizing the Mayor to Execute Any and All Documents Necessary to Contract with Danbury Township for Fire Services and Emergency Medical Services and Declaring an Emergency.
Mr. Myers moved to waive three readings. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes. Motion carried.
Mr. McDonald moved to retain the emergency clause. Second by Mrs. Kozak. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes. Motion carried.
Mrs. Kukay moved to adopt Ordinance No. 8, 2013. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes. Motion carried.
OLD BUSINESS
A. Discussion on Draft of Memorandum Agreement to Contract With Danbury Township for Emergency Ambulance Service – Mayor Bird asked everyone to review the draft agreement and provide any suggestions to Solicitor Barney for consideration in the final contract.
B. Discussion on Draft of Memorandum Agreement to Contract With Danbury Township for Fire Service – Mayor Bird asked everyone to review the draft agreement and provide any suggestions to Solicitor Barney for consideration in the final contract. Mrs. Sowers asked that Council consider what to do with the balance left in the Fire Fund after all Fire obligations are paid. It was the consensus of the members present that since the money in the fire fund was originally paid to provide fire services any balance remaining should be paid to the new fire department.
C. Status of Advertisement to Lease for Fire Station – Mayor Bird said the legal notice for lease of the Fire Station is currently being published. After the fifth week of publication Council will be able to accept a bid.
D. Discuss Draft of Property Maintenance Legislation – Brief discussion was held on the proposals provided by the solicitor for property maintenance legislation. Mayor Bird asked that everyone review the proposals and be prepared for discussion at the next regular meeting.
E. Appoint Chief Doug Waugh Village Fire Prevention Officer Effective 7/1/13 and Set Compensation – Mayor Bird recommended that Doug Waugh be appointed Fire Prevention Officer for the Village of Marblehead effective July 1, 2013. She added that she feels Chief Waugh should be compensated by the village for this position and pointed out that before the township had a fire department they paid their Fire Prevention Officer $1000 annually payable in December of each year. Chief Waugh stated he is willing to accept the appointment but does not feel additional compensation is necessary for this position.
At the recommendation of the Mayor, Mr. Dorko moved to appoint Doug Waugh Fire Prevention Officer for the Village of Marblehead effective July 1, 2013 at a rate of $1,000 payable in December. Second by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes. Motion carried.
NEW BUSINESS
A. Update Code of Ordinances – Mrs. Kukay moved to accept the estimate from American Legal Publishing to update the code of ordinances and provide 10 print copies of the supplement at a cost of $2,000 to $3,200 plus $195 to update the online version. Second by Mr. Myers. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes. Motion carried.
B. Property Lease of 1525 S. Danbury Rd. – Chief Waugh advised that the Village has been leasing a garage at 1525 S. Danbury Road to house a fire engine and ambulance. The township does not plan to continue using this building. There is a 30 day cancellation notice in the lease agreement. Don Gribble, current owner of the building, has verbally stated he is willing to waive the 30 day notice in exchange for keeping the propane which remains in the tank. Value of the propane is only slightly more than the amount of the monthly lease. Council was agreeable to this arrangement but asked that Mr. Gribble provide written confirmation.
C. Renew Casualty & Liability Insurance with Ohio Public Entities Pool (PEP) – Mr. Myers moved to authorize payment of $40,149.00 to renew the property and casualty insurance with the Ohio Public Entity Pool (PEP). Second by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes. Motion carried.
D. Proclamation – Mayor Bird made the following proclamation:
Whereas, The Marblehead Volunteer Fire Department has continuously served the
residents of Marblehead, Lakeside and Danbury Township since 1895; and
Whereas, a committee was formed and a study commissioned in 2011 by the Marblehead Village Council, Lakeside Volunteer Fire Protective Association and the Danbury Township Board of Trustees to determine the best way to serve the fire and EMS needs of the Marblehead Peninsula into the future; and
Whereas, the study recommended, and all participants agreed, that the most efficient and cost effective way to serve the community was to merge the Marblehead Volunteer Fire Department and Lakeside Volunteer Fire Department into a single Danbury Township Fire Department; and
Whereas, Marblehead Fire Chief Doug Waugh, a member of the department since 1997 and Chief since 2004, has played an integral role in the merger process, setting aside any personal feelings to focus on the common good; and
Whereas, Chief Waugh will, effective at midnight on June 30, 2013 become the last in a 118 year line of Marblehead Fire Chiefs and, at the same time assume the leadership role of the newly formed Danbury Township Fire Department continuing to serve the community.
Now, Therefore, I, Jacqueline A. Bird, Mayor of the Village of Marblehead, Township of Danbury, County of Ottawa, and State of Ohio, on behalf of a grateful community do hereby extend thanks to and recognize Chief Doug Waugh and the men and women of the Marblehead Volunteer Fire Department for their selfless dedication to the community they have served.
In Witness Whereof, with appreciation, I hereby set my hand and official seal of the Village of Marblehead this 27th day of June, 2013.
REPORTS
Solicitor
No report.
Finance and Records Committee
No report.
Beautification/Parks/Cemetery Committee
Mr. McDonald said he received information about water features for playgrounds and thought it could be a possible addition for James Park. Mayor Bird asked that the committee review the information and make a recommendation to council.
Streets/Sidewalks/Sewer Committee
Mr. Dorko had no report.
Utilities/Ferries/Waterfront
Mr. Myers said he has been asked by residents in the area of James Park if camping is permitted in the park. The questions were prompted by the number of ride operators who have set up campers in the park in preparation for Summerfest activities sponsored by St. Joseph Church Choir. Mr. Lucas said the current Park Use Agreement as well as the Event Permit do not prohibit campers. Mayor Bird will check park deed restrictions to see if this item is addressed.
Annexation/Subdivision/Planning Commission Committee
Mrs. Kozak reported that the Planning Commission will meet July 3 and has a full agenda.
Safety/Insurance Committee
Mrs. Kukay had no report.
Fiscal Officer
Mrs. Sowers reported that Olga Trumpower has begun her externship in the fiscal office. She added that Mary Glovinsky, former councilwoman and current member of the Records Commission has been assisting with the records inventory in the fiscal office. She also extended thanks for Mr. Lucas and Steve Dress for the incredible job they’ve done planting flowers throughout the parks and around the Town Hall.
Police Department
No report.
Fire Department
Chief Waugh extended an invitation to attend a Closing/Unity Ceremony Sunday evening, June 30 at 9 p.m. at the Lakeside Fire Station. Chaplain Marv Rettig will conduct the ceremony which will symbolically close the Lakeside and Marblehead Stations and unite them into the Danbury Township Fire Station.
Street Commissioner
Mr. Lucas asked if parking at the village property at 414 and 414 ½ W. Main Street is restricted to the businesses on that property or if it is available to the public. Mrs. Sowers said there is an easement regarding parking that was included with the sale of the property. She will check the deed and advise council as to the parking arrangement for this location.
Mayor Bird also asked Mr. Lucas to check on a tree in front of the Martha and Molly’s store to see if it is on village property or private property.
Zoning Administrator
Mr. Hruska had no report.
Board of Public Affairs
No report.
AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $3,329.99 was made by Mr. Myers and seconded by Mr. McDonald. Vote: Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes. Mr. Myers-yes; Motion carried.
ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mrs. Kozak. Meeting adjourned by unanimous vote at 7:14 p.m.
June 13, 2013
VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD JUNE 13, 2013
Mayor Jacqueline Bird called the meeting to order at 6:00 p.m. and opened with the Pledge of Allegiance.
ROLL CALL AND ATTENDANCE
Answering roll call were Dean Dorko, Vickie Kozak, Angie Kukay, John McDonald and John Starcher. Duane Myers was excused
Mr. Starcher moved to excuse Councilwoman Angie Kukay following legislation. Second by Mr. McDonald. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.
Also present were Fiscal Officer Rhonda Botti Sowers, Solicitor Jim Barney, Police Chief Greg Fultz, Fire Chief Doug Waugh, Street Commissioner Bryan Lucas and Zoning Administrator Bob Hruska.
Visitor in attendance was Charles Scott, Danbury Township Trustee.
MINUTES
Minutes of the May 23, 2013 regular meeting were approved as submitted.
VISITOR COMMENTS
Danbury Trustee Charles Scott was present to give a status update on the creation of the Danbury Township Fire Department which the Trustees plan to have operational on July 1, 2013. Mr. Scott submitted a proposed lease agreement for use of a portion of the current Marblehead station to house some equipment by the new Danbury Department. Mr. Barney advised that the village needs to advertise to receive bids for 5 consecutive weeks before a portion of the Marblehead fire station can be leased to the township. Mr. Barney also stated that the Village will need to contract with the Township for fire and EMS services when there is no longer a Marblehead Department. Another item discussed is the fact that any Village that does not have a fire department is required to appoint a Fire Prevention Officer. Doug Waugh agreed he would be willing to be appointed Fire Prevention Officer for the Village. One final item discussed is the procedure required for disbanding the Marblehead Fire Department. Mr. Barney will prepare the necessary legislation for consideration at the next regular Council meeting.
LEGISLATION
President Pro Tem John Starcher read the legislation by title only.
A. ORDINANCE NO. 4, 2013 – An Ordinance Creating Section 93.08 Which Defines and Regulates Nuisances in the Village of Marblehead and Amending Section 93.07. This was the third reading.
Mrs. Kukay moved to adopt Ordinance No. 4, 2013. Second by Mr. Starcher. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.
Mrs. Kukay was excused at 6:30 p.m.
OLD BUSINESS
A. Discussion on Sample Property Maintenance Ordinance – Discussion was held on various provisions of the property maintenance proposals provided by the Solicitor. Council members agreed they would like to study them further before making a decision on whether or not to implement a property maintenance ordinance. Discussion was continued to the June 27 regular meeting.
B. Discuss Lease for Fire Station – Solicitor Barney will prepare the advertisement for lease of the fire station.
C. Discuss Draft of Contract for Fire and EMS Services – Solicitor Barney will consult with the county prosecutor regarding contracts for the village to obtain fire and EMS service from the Danbury Township Fire Dept.
D. James Park Encroachment – Mr. Barney sent notice to Steve Hudec advising him to remove the recently poured patio which is encroaching into James Park. Mr. Hudec countered that he has a letter indicating there is an easement which allows him to use the area. Mr. Barney will send another letter on behalf of the village to Mr. Hudec asking him to either provide additional documentation in support of his claim or to remove the encroachment.
E. Quote for Security System at James Park – Mr. Lucas submitted a quote from Catawba Phone and Security in the amount of $2,623.00 for installation of a security system to deter vandalism and monitor the area of James Park around the exterior of the restroom facility.
Mr. Starcher moved to accept the quote from Catawba Phone and Security in the amount of $2,623.00. Second by Mrs. Kozak. Vote: Mr. Dorko-yes; Mrs. Kozak-ye; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.
NEW BUSINESS
A. Council Authorization to Continue Membership with Ottawa Regional Planning – Council unanimously agreed to continue membership with the Ottawa Regional Planning Commission. Fee is based on population. Marblehead’s annual assessment is in the amount of $451.50.
B. Council Authorization to Continue Membership in BWC Group Rating administered by Comp Management – Council agreed to continue membership in the Ohio Municipal League’s BWC group rating program administered by Comp Management. Annual fee is $550 and the projected premium saving for 2014 is in excess of $7500.
C. OSU Sea Grant 6th Annual Lake Erie Day at Stone Lab – Mayor Bird announced that the 6th annual Lake Erie Day sponsored by the OSU Sea Grant for public officials will be held at the Stone Lab on August 16. Any village official planning to attend should let Bob Hruska know by July 12.
REPORTS
Solicitor
Mr. Barney had nothing additional to report.
Finance and Records Committee
Mr. Starcher had no report.
Beautification/Parks/Cemetery Committee
Mr. McDonald had no report.
Streets/Sidewalks/Sewer Committee
Mr. Dorko had nothing to report for his committee but advised he will be out of state next month and asked to be excused from the July 11 meeting.
Excuse Councilman Dorko from July 11 Meeting
Mr. Starcher moved to excuse Councilman Dean Dorko from the July 11, 2013 regular meeting. Second by Mr. McDonald. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.
Utilities/Ferries/Waterfront
No report.
Annexation/Subdivision/Planning Commission Committee
Mrs. Kozak had no report.
Safety/Insurance Committee
No report.
Fiscal Officer
Mrs. Sowers had no report.
Police Department
Chief Fultz asked if it is still Council’s policy to apply weed killer and stone in areas of the right-of-way that are not being maintained by the adjacent property owner. Mr. Barney reminded that this was the policy followed in the past and he will send a letter to the adjacent property owner if a situation like this arises.
Fire Department
Chief Waugh had no report.
Street Commissioner
Mr. Lucas reported he will be turning off streetlights in anticipation of mayflies but will have the lights around James Park back on for the Summerfest at the end of June.
Zoning Administrator
Mr. Hruska had no report.
Board of Public Affairs
No report.
AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $59,563.52 including May payroll was made by Mrs. Kozak and seconded by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mr. McDonald-yes. Motion carried. Mr. Starcher abstained.
ADJOURNMENT
Motion to adjourn made by Mrs. Kozak and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 7:16 p.m.
May 23, 2013
VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD MAY 23, 2013
Mayor Jacqueline Bird called the meeting to order at 6:11 p.m. and opened with the Pledge of Allegiance.
ROLL CALL AND ATTENDANCE
Answering roll call were Vickie Kozak, Angie Kukay, Duane Myers and John Starcher.
Mr. Starcher moved to excuse Councilman Dean Dorko and Councilman John McDonald. Second by Mr. Myers. Vote: Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
Also present were Fiscal Officer Rhonda Botti Sowers, Street Commissioner Bryan Lucas and Zoning Administrator Bob Hruska.
There were no visitors in attendance.
MINUTES
Minutes of the May 9, 2013 regular meeting were approved as submitted.
VISITOR COMMENTS
There were no visitor comments.
LEGISLATION
President Pro Tem John Starcher read the legislation by title only.
A. ORDINANCE NO. 4, 2013 – An Ordinance Creating Section 93.08 Which Defines and Regulates Nuisances in the Village of Marblehead and Amending Section 93.07. Second reading; third reading will be June 13, 2013.
OLD BUSINESS
A. Use of Village Gazebo – After reviewing the proposed user agreement prepared by Solicitor Barney for use of the gazebo on village property at 414 W. Main Street, Mr. Starcher moved to approve the use agreement form. Second by Mrs. Kukay. Vote: Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
B. Adopt Amended Personnel Policies – Following review and discussion of proposed personnel policy amendments recommended by the Safety/Insurance Committee regarding sick, personal, holiday and vacation leave, Mr. Myers moved to adopt the amendments as submitted. Second by Mrs. Kukay. Vote: Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
Regarding the new provision that allows council to authorize holiday pay for part-time employees it was agreed that department heads will need to make the request on behalf of their part-time employees before a decision is made to grant pro-rated holiday pay to part-time employees.
C. Memorial Day Services – Mayor Bird reminded all that Memorial Day Services will be held at the Confederate Cemetery on Johnson’s Island at 11:30 a.m. Sunday, May 26 and at 10:30 a.m. in Lakeside on Monday, May 27. The Mayor will speak at both events.
NEW BUSINESS
A. James Park Encroachment – Mayor Bird reported that a property owner whose back yard abuts James Park recently replaced a concrete pad and at the same time enlarged it so the pad is now encroaching onto village property. Council was in agreement that the pad cannot remain on park property. Mayor Bird will contact the Solicitor to send notice to the property owner that the encroachment needs to be removed.
B. Sample Property Maintenance Legislation – Sample property maintenance information was distributed by the Solicitor for Council to review. Mayor Bird will place it on the agenda for discussion at the June 13 meeting.
C. Replace Fence at 414 and 414½ W. Main Street – Mr. Lucas submitted a quote from Fremont Fence in the amount of $3,792.00 to replace the rotted wooden picket fence at 414 and 414½ W. Main St. with a vinyl one made from recycled material. Material for a new wooden fence would cost between $1,000 and $1,500. Mrs. Sowers said there is approximately $2,000 still available from the OSS Solid Waste District that could be applied to purchase the fence made from recycled material.
Mr. Myers moved to accept the quote from Fremont Fence in the amount of $3,792.00 for a recycled fence to be erected at 414 and 414½ W. Main Street. Second by Mrs. Kukay. Vote: Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
REPORTS
Solicitor
No report.
Finance and Records Committee
Mr. Starcher had nothing to report.
Beautification/Parks/Cemetery Committee
No report.
Streets/Sidewalks/Sewer Committee
As a member of the Streets/Sidewalks/Sewer Committee, Mr. Starcher read Facebook correspondence (copy attached) he received from Rita Mahler who stated she was contacted by a village resident concerned that the Marblehead Police Chief gave him a “warning” for having objects in the “boulevard.” She went on to opine that this should be a zoning issue not a police matter. Mr. Hruska advised Mr. Starcher he was not contacted about this matter.
Mrs. Sowers said she was familiar with this situation. She stated that she recently observed a resident had placed garden lights and a small fence in the road right-of-way, preventing cars from being able to park along the sidewalk so she asked Chief Fultz if this is permitted in the village. Chief Fultz explained it is not permitted and told her he would let the resident know the items need to be removed. Late the next afternoon Mrs. Sowers received a call at the Town Hall from a man who wanted to speak to the zoning inspector. She advised the caller that the zoning inspector is in the office from 8 a.m. to 1 p.m. and would not be available until the next day. The caller then asked if Mrs. Sowers was the one who complained about the things he had placed in the road right-of-way. Mrs. Sowers responded that she had not complained but had simply asked if the village allows residents to place obstructions in the right-of-way. She went on to explain that the right-of-way is a part of the road and if anyone is injured or anything is damaged by items placed in the right-of-way the village is liable.
Council agreed that this was an issue for the Police Chief to handle and that the items need to be removed from the right-of-way.
Utilities/Ferries/Waterfront
Mr. Myers had no report.
Annexation/Subdivision/Planning Commission Committee
Mrs. Kozak had no report.
Safety/Insurance Committee
Mrs. Kukay had no report.
Fiscal Officer
Mrs. Sowers stated she has received the annual notice to renew membership in the Safety Council. All were in agreement to continue participation in Safety Council.
Fire Department
No report.
Police Department
No report.
Street Commissioner
Mr. Lucas reported he is awaiting a quote for a security system to be installed in James Park.
Zoning Administrator
Mr. Hruska advised that, after several months of inactivity, the Planning Commission will meet next month for two informal hearings.
Board of Public Affairs
Mrs. Sowers stated the water department is looking into the steps necessary to offer automated bill pay. It is hoped this service can be available to customers in the near future.
AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $9,001.73 was made by Mr. Starcher and seconded by Mrs. Kukay. Vote: Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 7:11 p.m.
May 9, 2013
VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD MAY 9, 2013
Mayor Jacqueline Bird called the meeting to order at 6:01 p.m. and opened with the Pledge of Allegiance.
ROLL CALL AND ATTENDANCE
Answering roll call were Dean Dorko, Vickie Kozak, Angie Kukay, John McDonald, Duane Myers and John Starcher.
Also present were Fiscal Officer Rhonda Botti Sowers, Solicitor Jim Barney, Police Chief Greg Fultz, Street Commissioner Bryan Lucas and Zoning Administrator Bob Hruska.
Visitors in attendance were Deb Clemons, Heather Cichocki, Leanne Lavelle and Molly Rosiar.
MINUTES
Minutes of the April 25, 2013 regular meeting were approved as submitted.
EXCUSE COUNCILMAN MYERS FROM JUNE 13 MEETING
Mr. Starcher moved to excuse Councilman Duane Myers from the June 13, 2013 regular meeting. Second by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried. Mr. Myers abstained.
VISITOR COMMENTS
Leanne Lavelle was present to express concern about the area around Jamestown Tavern, citing properties not being kept up, people living in campers parked along the street and a multi-family rental unit with a high rate of turnover in tenants.
Deb Clemons added her concern about the condition of properties in the area of Stone Street and expressed the opinion that this situation is preventing her from being able to sell her home. She believes others should have to maintain their properties on a weekly basis just like she does.
Heather Cichocki concurred. She said she works hard to maintain her property and houses that don’t look nice affect the value of hers. She said the condition of these properties doesn’t leave a good impression with people visiting the area.
Mayor Bird explained that Council has been working on a nuisance ordinance in the hope it can be used to address some of these concerns.
Solicitor Barney cautioned that the nuisance ordinance would apply to situations that affect the public safety but cannot be used for properties that might be adversely affecting property values or considered an eyesore.
Zoning Inspector Bob Hruska said he has checked into the allegation of people living in a camper and found it is not being inhabited. He said it is not a violation of zoning to have a camper parked at a property and it is also not a violation to have it connected to an electric outlet.
Chief Fultz said he investigated the complaint of an old car parked on a property and learned it is registered as a historic vehicle which means it does not meet the definition of a junk vehicle. Chief Fultz added that he will investigate any complaints he receives.
Mrs. Clemons made a verbal complaint regarding a house at the corner of Stone and Prairie Street which Chief Fultz said he will investigate.
Mayor Bird said once a nuisance ordinance is adopted the village will have authority to address situations that affect the health, safety or welfare of its citizens.
Mr. Starcher said there are restrictions to the village’s authority to address some of the concerns that were expressed but added that complaints received will be investigated.
LEGISLATION
Solicitor Barney suggested changes which can be made to the proposed Ordinance No. 4, 2013 to address concerns council members expressed following review of the nuisance ordinance which was tabled at the April 11 meeting. Council agreed to implement the changes proposed by the Solicitor.
Mr. Myers moved to take Ordinance No. 4, 2013 from the table. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
President Pro Tem John Starcher read the legislation by title only.
A. ORDINANCE NO. 4, 2013 – An Ordinance Creating Section 93.08 Which Defines and Regulates Nuisances in the Village of Marblehead and Amending Section 93.07. First reading; second reading will be May 23, 2013.
OLD BUSINESS
A. Leasing Marblehead Fire Station to DTFD – Mayor Bird reported that she spoke with Charles Scott, President of the Danbury Township Trustees regarding the proposed use of the Marblehead Fire Station by the Danbury Twp. Fire Department. While he indicated the township is interested in using the village’s building he said there has not been a decision yet about how much equipment will be housed in Marblehead.
B. Contract with Danbury Township for Fire and EMS Service – Mr. Barney advised that the village will need to enter into a contract with the Township to receive fire and EMS service once the new township fire department is operational. He has been in contact with County Prosecutor Mark Mulligan to discuss this matter.
C. Use of Village Gazebo – Council agreed to have the solicitor prepare a use agreement for the gazebo on village property at 414 W. Main Street.
D. Sick Time Policy Update – Following review of a proposed sick leave policy submitted at the last meeting Mrs. Sowers said Council will need to determine how much back time to grant full-time employees who should have been accruing sick leave. These employees earned 5 sick/personal days annually but were each entitled to 15 sick days per year.
Following discussion, Mr. Myers moved to credit full-time employees the amount of sick leave that should have been accrued, at the rate of 15 sick days per year, for time worked prior to January, 2013. Second by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
E. Vacation Policy Update – Proposed changes to the holiday and vacation policy along with a synopsis of all the proposed changes to the various leave policies were presented by the Insurance/Safety Committee. Council members were asked to review the proposals prior to discussion at the next regular meeting.
F. Parking Ticket Update – Following recent litigation in Ottawa County regarding the enforcement of municipal parking ordinances and after consultation with Mr. Barney, Chief Fultz recommended that the village consider repealing it’s parking legislation and instead issue citations for parking infractions as a criminal traffic violation under state law. The Chief said there have been very few citations issued under the village ordinance.
NEW BUSINESS
A. Marblehead Bank Proclamation – Mayor Bird issued a proclamation recognizing The Marblehead Bank for its commitment to the community and, in particular, acknowledging its sponsorship of the Annual Marblehead Bank 5k Daisy Run/Walk. This year marks the 9th anniversary for this event.
REPORTS
Solicitor
Mr. Barney suggested Council might want to consider a property maintenance ordinance. He will prepare a draft for consideration.
Finance and Records Committee
Mr. Starcher had no report.
Beautification/Parks/Cemetery Committee
Mr. McDonald reported that Natalie Darr contacted him to say they have been successful in trapping 5 or 6 cats.
Streets/Sidewalks/Sewer Committee
Mr. Dorko stated that he and Mr. Lucas travelled the village recently and will be prioritizing a list of street repair projects.
Utilities/Ferries/Waterfront
Mr. Myers had no report.
Annexation/Subdivision/Planning Commission Committee
Mrs. Kozak had no report.
Safety/Insurance Committee
Mrs. Kukay had no report.
Fiscal Officer
Mrs. Sowers read the following correspondence:
Notice from Joe Gerber, Ottawa Regional Planning Commission Director, advising of several competitive grant opportunities being offered by the state.
A letter from Auditor of State, Dave Yost, regarding recent violations of the Securities and Exchange Act of 1934 by the city of Harrisburg, Pennsylvania. The letter went on to remind all issuers of municipal debt in the state of Ohio that they need to be aware of and in compliance with this act.
Fire Department
No report.
Police Department
Chief Fultz had no report.
Street Commissioner
Mr. Lucas reported the picket fence in front of 414 and 414 ½ W. Main is rotted and needs to be replaced. He said the cost of materials to replace it with another wooden fence will be between $1000 and $1500. He said there is still 2012 funding available for recycled products from the Solid Waste District and asked if Council would be interested in a quote for a fence made from recycled material. Council agreed to have him obtain prices for a fence from recycled material.
Zoning Administrator
Mr. Hruska reported that he will be sending an e-mail to all departments next week to begin their public record inventory. All department heads were in attendance at the April 30 public record training in Bowling Green.
Board of Public Affairs
No report.
AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $72,301.09 which includes April payroll was made by Mr. Dorko and seconded by Mrs. Kozak. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes. Motion carried. Mr. Starcher abstained.
ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 7:31 p.m.
April 25, 2013
VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD APRIL 25, 2013
Mayor Jacqueline Bird called the meeting to order at 6:03 p.m. and opened with the Pledge of Allegiance.
ROLL CALL AND ATTENDANCE
Answering roll call were Dean Dorko, Angie Kukay, John McDonald, Duane Myers and John Starcher.
Mr. Starcher moved to excuse Councilwoman Vickie Kozak. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
Also present were Fiscal Officer Rhonda Botti Sowers, Police Chief Greg Fultz, Street Commissioner Bryan Lucas and Zoning Administrator Bob Hruska.
There were no visitors in attendance.
MINUTES
Minutes of the April 11, 2013 regular meeting were approved as submitted.
VISITOR COMMENTS
There were no visitor comments.
LEGISLATION
President Pro Tem John Starcher read the legislation by title only.
A. ORDINANCE NO. 5, 2013 – An Ordinance Authorizing the Mayor to Apply for a Transportation Alternatives Program Grant and Declaring an Emergency.
Mr. Myers moved to waive three readings. Second by Mr. Starcher. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
Mr. McDonald moved to retain the emergency clause. Second by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
Mr. Starcher moved to adopt Ordinance No. 5, 2013. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
B. ORDINANCE NO. 6, 2013 – An Ordinance Making it a Criminal Offense to Abandon a Pet in the Village of Marblehead.
Mr. Starcher moved to waive three readings. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
Mrs. Kukay moved to adopt Ordinance No. 6, 2013. Second by Mr. McDonald. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
OLD BUSINESS
A. Leasing Marblehead Fire Station to DTFD – With regard to proposed use of the village fire station by the Danbury Township Fire Department Mrs. Sowers reported that the village insurance carrier has suggested a lease agreement or at least documentation indicating the township’s use of space at the fire station. The village should also request that the township list the village as an additional insured regarding use of the space so that the township’s insurance would respond to any incidents that arise from their occupancy. Mayor Bird agreed to contact the township trustees regarding the township’s plans for use of the village station.
B. Sick Time Policy Update – Mrs. Kukay distributed a copy of the proposed sick and personal time policy changes recommended by the Safety/Insurance Committee. She asked that everyone review the proposal. In addition, the committee is suggesting revisions to the vacation and holiday provisions. Those revisions will be distributed at the next meeting.
C. Chuck James Doctoral Dissertation – Mayor Bird contacted Mr. James to advise him of the village’s proposal for his doctoral dissertation. He has not yet decided which project he will pursue.
D. Tabled Ordinance 4, 2013 – The Mayor asked that Council review Ordinance No. 4, 2013 prior to the next regular meeting.
NEW BUSINESS
A. Authorize Externship for Ohio Business College Student – Mrs. Sowers advised there is an Ohio Business College student majoring in HR and accounting who is interested in doing a 100 hour externship with the village fiscal office and asked if Council would be in favor of allowing this. Council unanimously agreed to authorize a 100 hour externship in the fiscal office for Olga Trumpower.
B. Insurance Agent of Record – Mrs. Sowers informed Council that she has received annual renewal survey for the village’s insurance with the Public Entities Pool (PEP). She added that she recently learned the village has an agent through PEP carrier Wells Fargo in addition to having a local agent with Steinemann-Hafner. Brief discussion was held on the need for two agents.
Mr. Starcher moved to have Wells Fargo Insurance Service of Ohio serve as the Villages agent of record for the Public Entities Pool of Ohio Program effective immediately. Second by Mr. Myers. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
C. Authorize Student Community Service Project – Mayor Bird reported that several high school students will be undertaking a community service project to repaint swings at James Park on May 17.
REPORTS
Solicitor
No report.
Finance and Records Committee
Mr. Starcher commented that having an extern in the fiscal office will be a good opportunity to see if there might be a need for a limited part-time person in that office in the future. He also said the village received good publicity on WPCR recently when Patty Pepa and Lori Fletcher were interviewed regarding the upcoming Marblehead Bank 5K Daisy Run/Walk.
Beautification/Parks/Cemetery Committee
Mr. McDonald reported that Mary Ward advised him they are hoping to trap feral cats in the Jamestown area next week and will advise if they need assistance transporting them.
Streets/Sidewalks/Sewer Committee
Mr. Dorko stated that he and Mr. Lucas plan to conduct the tour of village streets on April 26.
Utilities/Ferries/Waterfront
Mr. Myers received an e-mail from the Ottawa County Improvement Corporation interested in finding communities that may have or will be considering electric vehicle charging stations. The nearest ones in our area currently are in Bowling Green and Toledo. OCIC received an inquiry from an electric car owner interested in vacationing in the area. It is not something Council has considered.
Annexation/Subdivision/Planning Commission Committee
No report.
Safety/Insurance Committee
Mrs. Kukay had nothing to report.
Fiscal Officer
Mrs. Sowers read the following correspondence:
Notice that the Ottawa County Police Memorial Service will be held Monday, May 13 at 11 a.m. in Genoa. Clay Township Police Dept. is sponsoring this year’s event.
Invitation from the Lakeside Association for elected officials to participate in this year’s Memorial Day Services beginning at 10:30 a.m. Monday, May 27 in Lakeside.
Fire Department
No report.
Police Department
Chief Fultz said an accessory building in Jamestown that has housed feral cats has now been boarded up.
Street Commissioner
Mr. Lucas reported his department was been filling potholes on Alexander Pike.
Zoning Administrator
Mr. Hruska advised the May Planning Commission meeting has been cancelled for lack of agenda. He also reported that website updates have been completed.
A reminder was made that all department heads, as well as Mrs. Sowers, Mr. Hruska, Mayor Bird, Mr. Starcher and Mrs. Kozak will be attending a Sunshine Law (public record) training in Bowling Green April 30.
Board of Public Affairs
No report.
AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $6,669.95 was made by Mr. Dorko and seconded by Mr. Myers. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes. Motion carried. Mr. Starcher abstained.
ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 6:59 p.m.
April 11, 2013
VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD APRIL 11, 2013
Mayor Jacqueline Bird called the meeting to order at 6:05 p.m. and opened with the Pledge of Allegiance.
ROLL CALL AND ATTENDANCE
Answering roll call were Dean Dorko, Vickie Kozak, Angie Kukay, John McDonald, Duane Myers and John Starcher.
Also present were Fiscal Officer Rhonda Botti Sowers, Solicitor James Barney, Fire Chief Doug Waugh, Street Commissioner Bryan Lucas and Zoning Administrator Bob Hruska.
There were no visitors in attendance.
MINUTES
Minutes of the March 28, 2013 regular meeting were approved with a correction to state that the new Fire Department radios include the P25 system.
VISITOR COMMENTS
There were no visitor comments.
LEGISLATION
Prior to the reading of legislation, Mr. Barney explained that Ordinance No. 4, 2013 is a revision to the current nuisance ordinance. Because it is fairly detailed he suggested Council may wish to table action so that everyone has time to review it and make sure it addresses concerns that have been discussed including the issue of feral cats.
President Pro Tem John Starcher read the legislation by title only.
A. ORDINANCE NO. 4, 2013 – An Ordinance Defining and Regulating Nuisances in the Village of Marblehead and Declaring an Emergency.
Mr. Myers moved to table Ordinance No. 4, 2013. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
OLD BUSINESS
A. Jamestown Feral Cat Issue and Nuisance Complaint – Mayor Bird reported that Chief Fultz met with a property owner in the Jamestown area to discuss plans to mitigate nuisances on the property. Among the concerns is an outbuilding that is harboring stray or feral cats.
Mr. Dorko reported that he, Mr. McDonald and Chief Fultz met recently with Natalie Darr, Jeff Darr and Mary Ward to discuss the feral cat issue in the Jamestown neighborhood. During this meeting Mr. Dorko stressed the importance of not feeding the cats. Mrs. Darr advised there is a shelter in Upper Sandusky that will take any cats they trap but transportation to the shelter is an issue. Council agreed the village will provide transportation to the shelter in Upper Sandusky for any of the feral cats that are trapped.
Solicitor Barney said Council has authority to enact legislation making it a criminal offense to abandon pets in the village. Legislation of this type might stop people from dropping off unwanted pets. He will prepare legislation for council to consider.
B. Leasing Marblehead Fire Station to DTFD – Chief Waugh advised the Danbury Township Trustees have not yet discussed use of the Marblehead Fire Station by the new Danbury Township Fire Department. Mrs. Sowers added that she has not yet obtained information from the village’s insurance carrier about use of the building by another political subdivision.
C. Village Gazebo – Discussion was held regarding use of the gazebo on village property in front of the businesses at 414 and 414 ½ W. Main Street. Mrs. Sowers will check with the village insurance carrier to find out about liability for use of the gazebo.
D. Sick Time Policy Update – Mrs. Kukay reported that the Safety/Insurance Committee met last week to review personnel policy regarding sick time, vacation time and personal days. Based on the committee discussion Mrs. Sowers will prepare a proposal for council consideration.
E. Police Contract with Danbury Township – Mayor Bird noted that the contract with Danbury Township for additional police service in the village ended April 9, 2013. Mrs. Sowers said the township has been notified and final contract payment was remitted.
F. Chuck James Doctoral Dissertation – Mayor Bird asked if anyone had suggestions for a doctoral project for Chuck James. One possible project suggested by the Mayor was a study for providing public water to Johnson’s Island. The Mayor will contact Mr. James regarding this project idea.
NEW BUSINESS
A. Authorize Purchase of New SCBA Tanks – Chief Waugh submitted a quote in the amount of $6,688.00 for 8 replacement SCBA tanks. Mrs. Sowers advised this purchase was included in the annual fire department budget and money has been appropriated for this purchase.
Mr. Dorko moved to authorize the purchase of 8 new SCBA tanks in the amount of $6,688.00. Second by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
B. Parking Tickets – Mr. Barney updated Council on a recent legal decision against the City of Port Clinton regarding enforcement of parking violations. As a result of this decision, the city is looking into creation of a parking violations bureau to enforce infractions as a civil offense. Mr. Barney suggested the village consider doing the same. Mrs. Sowers added that the village has only issued one parking violation in the past two years. Until such time as a change is made, Mr. Barney said parking violations should only be issued via a ticket and not by means of the envelopes currently being left on vehicles.
C. Internet Service – Mrs. Sowers explained that cost for DSL internet service through Cros.net, Inc. will be increasing. For a slightly higher monthly cost the Village can switch to cable internet, also provided by Cros.net. Cable service is much faster than DSL and will better accommodate the number of village departments using the internet service. Council agreed to switch from DSL to cable internet service with Cros.net, Inc.
REPORTS
Solicitor
Mr. Barney had nothing further to report.
Finance and Records Committee
Mr. Starcher reported that Mrs. Sowers met recently with representatives of a company which assessed utility costs and recommended bundling the village’s utilities with similar users to get a better rate. Mrs. Sowers added that the projected savings was not very large and would require locking in with different providers for at least a year. Council unanimously agreed to decline this offer.
Beautification/Parks/Cemetery Committee
Mr. McDonald had nothing to report.
Streets/Sidewalks/Sewer Committee
Mr. Dorko had nothing to report.
Utilities/Ferries/Waterfront
Mr. Myers reported the Board of Public Affairs was pleased to learn that water meters have been installed at the Town Hall and Fire Station in order to record usage at those locations.
Annexation/Subdivision/Planning Commission Committee
Mrs. Kozak had nothing to report.
Safety/Insurance Committee
Mrs. Kukay had nothing to report.
Fiscal Officer
Mrs. Sowers advised that the following correspondence was received:
A letter advising that FEMA is preparing a new coastal study and risk analysis for Erie and Ottawa Counties in Ohio and will have engineers from the firm of Risk Assessment Mapping and Planning Partners (RAMPP) doing field work from April 14 through April 19.
Fire Department
Chief Waugh had nothing further to report.
Police Department
No report.
Street Commissioner
Mr. Lucas reported on the following:
He attended ODOT’s annual project meeting in Bowling Green and learned that the culvert replacement under the road at Lakepoint Park has been postponed another year due to environmental issues.
The Ottawa County Safety Council CEO breakfast will be held Wednesday, April 17.
The door to the ladies restroom in James Park was recently vandalized and will be replaced. Council suggested motion sensor lights or a video camera might be a deterrent to vandalism at the park.
He will speak with Standard Lafarge officials to resolve an issue with a new drive that has blocked drainage causing flooding on Alexander Pike.
Zoning Administrator
Mr. Hruska reported issuing 6 new house permits to date this year.
Board of Public Affairs
No report.
AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $63,441.80 was made by Mr. Starcher and seconded by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
EXECUTIVE SESSION
Mr. Myers moved to go into executive session at 7:24 p.m. for the purpose of discussing pending litigation with legal counsel. Second by Mr. Starcher. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
Mayor Bird reconvened the regular meeting at 7:30 p.m.
ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 7:30 p.m.
March 28, 2013
VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD MARCH 28, 2013
Mayor Jacqueline Bird called the meeting to order at 6:00 p.m. and opened with the Pledge of Allegiance.
ROLL CALL AND ATTENDANCE
Answering roll call were Dean Dorko, Vickie Kozak, Angie Kukay, John McDonald, Duane Myers and John Starcher.
Also present were Fiscal Officer Rhonda Botti Sowers, Fire Chief Doug Waugh, Street Commissioner Bryan Lucas and Zoning Administrator Bob Hruska.
Visitor in attendance was Chuck James.
MINUTES
Minutes of the March 14, 2013 regular meeting were approved as submitted.
DOCTORAL PROPOSAL
Chuck James was present to speak with Council about his plan to partner with an agency or organization to develop a community research project for his doctoral degree in business administration. After hearing his proposal and suggestions, Council agreed to think about potential ideas and discuss them at the next regular meeting.
VISITOR COMMENTS
There were no visitor comments.
LEGISLATION
President Pro Tem John Starcher read the legislation by title only.
A. RESOLUTION NO. 3, 2013 – Resolution Authorizing the Mayor to Waive Payments from Danbury Township for Fire Protection and Declaring an Emergency.
Mr. Myers moved to waive three readings. Second by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
Mr. Dorko moved to retain the emergency clause. Second by Mr. Starcher. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
Mr. Starcher moved to adopt Resolution No. 3, 2013. Second by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
B. RESOLUTION NO. 4, 2013 – Resolution Authorizing the Mayor to Apply and Sign for Ohio Department of Transportation Transportation Alternative Program Funding for the Bike Trail Located in the Village of Marblehead and Declaring an Emergency.
Mr. Dorko moved to waive three readings. Second by Mr. McDonald. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
Mr. McDonald moved to retain the emergency clause. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
Mr. Dorko moved to adopt Resolution No. 4, 2013. Second by Mrs. Kozak. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
OLD BUSINESS
A. Reschedule Date and Time for Sick Time Policy Meeting – Mrs. Kukay advised that the Safety and Insurance Committee meeting to discuss sick time policy has been rescheduled to Wednesday, April 3 at 3:30 p.m.
B. Village Wi-Fi – Mr. Myers said he learned that Port Clinton has received free downtown Wi-Fi because it was provided by Port Clinton radio with the cost supplemented by local businesses advertising on the system. Mr. Myers will check to see if it is possible to do something similar in the village.
C. Authorize CT Consultants to Prepare TAP Grant Application – Mrs. Sowers announced the village has received notice from ODOT that the proposed bicycle path meets criteria for a Transportation Alternative Program (TAP) Grant. Mr. McDonald moved to accept a quote in the amount of $5,900 from CT Consultants to prepare the application for an ODOT TAP grant. Second by Mr. Starcher. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
D. Nuisance Complaint – Mayor Bird reported that Chief Fultz has been investigating nuisance complaints in the area of Jamestown where there are issues with feral cats. The Mayor spoke with Solicitor Barney who advised it is possible some of these complaints might be able to be handled as nuisance violations. It was the consensus of council that people feeding cats in this neighborhood are creating a nuisance. Mr. McDonald said his committee will meet with the people who are feeding the cats in an effort to resolve the problem.
E. Chamber of Commerce Benches – Mayor Bird reported that the village will not be receiving any benches from the Chamber of Commerce due to the fact they are advertising benches which are not permitted under Marblehead zoning.
NEW BUSINESS
A. 2013 Memorial Day Service Hosted by Lakeside – This year’s community Memorial Day service will be hosted in Lakeside.
B. Thank You Picture to Fire Dept. from Jocelyn & Drew Leighty – Mayor Bird presented a picture and hand drawn thank you from Jocelyn and Drew Leighty who were given a tour of the Marblehead Fire Station and equipment by department member Trevor Ross. Jocelyn and Drew are the grandchildren of Councilwoman Angie Kukay.
C. Easter Egg Hunt – The Mayor reported that the annual Easter Egg Hunt sponsored by the Marblehead Police Department will be held in James Park on Saturday, March 30 at 1:00 p.m.
REPORTS
Solicitor
No report.
Finance and Records Committee
Mr. Starcher had nothing to report.
Beautification/Parks/Cemetery Committee
Mr. McDonald had nothing to report.
Streets/Sidewalks/Sewer Committee
Mr. Dorko had nothing to report.
Utilities/Ferries/Waterfront
Mr. Myers had nothing to report.
Annexation/Subdivision/Planning Commission Committee
Mrs. Kozak reported the April Planning Commission meeting has been cancelled because there is nothing on the agenda.
Safety/Insurance Committee
Mrs. Kukay had nothing to report.
Fiscal Officer
Mrs. Sowers had nothing to report.
Fire Department
Chief Waugh stated all of the older 800 radios in the county have been swapped out for new radios that include both the 800 frequency as well as the P25 system that will go into use this fall. Chief Waugh also said he learned that the cost for internet service has gone up. Rather than commit to a long term contract he switched to a monthly billing for internet service from Cros.net
Police Department
No report.
Street Commissioner
Mr. Lucas reported the Water Department has installed a water meter at the Town Hall.
Zoning Administrator
Mr. Hruska advised that all Department heads and several elected officials are registered to attend public record training in Bowling Green on April 30.
Board of Public Affairs
No report.
AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $4,413.65 was made by Mr. Starcher and seconded by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 7:12 p.m.
March 14, 2013
VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD MARCH 14, 2013
Mayor Jacqueline Bird called the meeting to order at 6:00 p.m. and opened with the Pledge of Allegiance.
ROLL CALL AND ATTENDANCE
Answering roll call were Dean Dorko, Vickie Kozak, John McDonald, Duane Myers and John Starcher.
Mr. Starcher moved to excuse Councilwoman Angie Kukay. Second by Mr. Myers. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
Also present were Fiscal Officer Rhonda Botti Sowers, Fire Chief Doug Waugh, Street Commissioner Bryan Lucas and Zoning Administrator Bob Hruska.
Visitor in attendance was Mike Kalinoski.
MINUTES
Minutes of the February 28, 2013 regular meeting were approved as submitted.
VISITOR COMMENTS
Mike Kalinoski of the Marblehead Merchants provided Council with an overview of upcoming activities the Merchants have planned.
LEGISLATION
President Pro Tem John Starcher read the legislation by title only.
A. RESOLUTION NO. 2, 2013 – Resolution Encouraging Funding Be Restored in the State of Ohio Budget for Ohio Sea Grant and Franz Theodore Stone Laboratory; and Declaring an Emergency.
Mr. Starcher moved to waive three readings. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
Mr. Myers moved to retain the emergency clause. Second by Mr. McDonald. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
Mrs. Kozak moved to adopt Resolution No. 2, 2013. Second by Mr. Starcher. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
OLD BUSINESS
A. Insurance Coverage Options – Mrs. Sowers reported the Insurance Company met March 11 to review personnel policy and health benefits. The Committee is still studying policy but recommends that Council consider increasing insurance benefits to include vision coverage and dental with the Village paying the full premium cost for vision and the employee’s share of premium for dental. If an employee chooses dental coverage for his or her dependents that amount will be paid by the employee through a payroll deduction. Mr. Starcher moved to adopt the recommendation of the Safety/Insurance Committee regarding vision and dental insurance. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
B. Jamestown Feral Cats – Mr. McDonald reported that the Beautification/Parks/Cemetery Committee met March 5 and recommends creating a program to provide vouchers for village residents to have feral cats spayed or neutered. Discussion was also held on the problem created by persons feeding feral cats. Council asked that the committee work with the Solicitor to draft a proposed policy.
C. Records Retention Meeting – Mr. Hruska reported that the Records Committee met March 12 and decided that the first step will be to have each department inventory records under its control. Once inventoried a retention schedule will be developed and a disposal list prepared. The Committee also recommended all department heads receive public record training. Mr. Hruska and Mrs. Sowers have both attended the mandatory state training and are willing to train employees.
D. 2013 Website Updates – Mayor Bird reminded everyone to review current information on the Village website and advise Bob Hruska of any needed updates.
E. Village Wide Wi-Fi Update – Mr. Myers said he has not yet gotten information about providing village wide Wi-Fi but noted that this service was recently implemented in Port Clinton and he will try to obtain more information for the next Council meeting.
NEW BUSINESS
A. Joint Fire Meeting and Status of Marblehead Station – Following the joint fire meeting held March 7 Mayor Bird advised that the new Danbury Fire Department would like to continue using Marblehead’s building but it will be an unmanned station. Discussion followed on proposed lease arrangements for the building.
REPORTS
Mayor
Mayor Bird was contacted by Chuck James who is interested in working with the village on his doctoral dissertation. Council agreed they would like to hear the proposal and would be willing to have him present his idea at the next council meeting.
Solicitor
Mr. Barney said he is pleased with the progress made this week by the Records Commission and extended thanks to Mr. Hruska.
Finance and Records Committee
Mr. Starcher had nothing to report.
Beautification/Parks/Cemetery Committee
Mr. McDonald had nothing to report.
Streets/Sidewalks/Sewer Committee
Mr. Dorko had nothing to report.
Utilities/Ferries/Waterfront
Mr. Myers said the water department will be installing meters on village buildings in order to keep track of water usage.
Annexation/Subdivision/Planning Commission Committee
Mrs. Kozak reported a sign variance was granted to Willy Steinbrick for the new business he will be opening in April.
Safety/Insurance Committee
In the absence of Mrs. Kukay, Mrs. Kozak reported that the committee will meet at 3 p.m. in the Town Hall on Monday, March 25 to continue reviewing sick and leave policies.
Fiscal Officer
Mrs. Sowers advised that the following correspondence was received:
An invitation to apply for the ODOT Transportation Alternative (TAP) Funds. This is in response to the Letter of Intent submitted in January for a Bike Path. Funding applications need to be submitted no later than May 1. An application packet was included.
Notice that the Ohio Dept. of Natural Resources is preparing to update Ohio’s Statewide Comprehensive Outdoor Recreation Plan (SCORP). SCORP is a tool used to determine Ohio’s outdoor recreation strategies and establish priorities for funding. Updates to the plan are required to maintain Ohio’s eligibility to receive and distribute federal Land and Water Conservation Fund monies. Meetings are being conducted around the state but the nearest will be Thursday, March 21 from 6 to 8 pm at Maumee Bay State Park nature center.
Received the 2012 Summary of Activities and Accomplishments from the Ottawa County Visitor’s Bureau. Director Larry Fletcher also extended an offer to attend a future council meeting if desired in order to discuss the report in more detail.
Annual notice from the Ohio Department of Commerce, Division of Liquor Control that all permits to sell alcoholic beverages expire on June 1, 2013 and must be renewed by the permit holder in order to maintain permit privileges. Council has the right to object to the renewal of any permit in the village and to request a hearing. In response to this correspondence Council had no objections to the renewal of liquor permits in the village.
Fire Department
Chief Waugh reported the Danbury Township Trustees passed a resolution March 13 to formally create the Danbury Township Fire Department with an anticipated date of July 1, 2013 for full implementation. Doug thanked all for their support in this endeavor.
Police Department
No report.
Street Commissioner
Mr. Lucas reported that seasonal employee Steve Dress will be returning April 1. He also advised that he and Mr. Dorko will be scheduling the annual inspection of streets in the near future.
Zoning Administrator
Mr. Hruska had nothing further to report.
Board of Public Affairs
No report.
AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $49,880.07 was made by Mr. Myers and seconded by Mr. McDonald. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mr. McDonald-yes; Mr. Myers-yes. Motion carried. Mr. Starcher abstained.
ADJOURNMENT
Motion to adjourn made by Mr. Myers and seconded by Mr. Dorko. Meeting adjourned by unanimous vote at 7:28 p.m.
February 28, 2013
VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD FEBRUARY 28, 2013
Mayor Jacqueline Bird called the meeting to order at 6:00 p.m. and opened with the Pledge of Allegiance.
ROLL CALL AND ATTENDANCE
Answering roll call were Dean Dorko, Vickie Kozak, Angie Kukay, John McDonald, Duane Myers and John Starcher.
Also present were Fiscal Officer Rhonda Botti Sowers, Police Chief Greg Fultz, Street Commissioner Bryan Lucas and Zoning Administrator Bob Hruska.
Visitors in attendance were Vince Shark, Suzanne Shark, Michelle Webster, Matt Shark and Walt Burk.
MINUTES
Minutes of the February 14, 2013 regular meeting were approved as submitted.
APPOINT MATTHEW SHARK AS PART-TIME POLICE PATROLMAN
Based on a recommendation from Chief Fultz and Mayor Bird, Mr. Myers moved to appoint Matthew M. Shark as a part-time police Patrolman effective February 28, 2013. Second by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
Mayor Bird administered the oath of office to Patrolman Matthew M. Shark.
VISITOR COMMENTS
There were no visitor comments.
LEGISLATION
There was no legislation.
OLD BUSINESS
A. Sick Time Policy – Mayor Bird referred proposed sick leave policy changes compiled by Mrs. Sowers to the Safety and Insurance Committee for review before a recommendation is presented to Council for consideration. Mrs. Kukay, committee chair, set a Safety and Insurance Committee meeting for 3:00 p.m. on Monday, March 11 at the Town Hall for the purpose of reviewing proposed policy changes.
B. Jamestown Feral Cat Issue – John McDonald, chair of the Beautification/Parks/Cemetery Committee announced his committee will be meeting March 5 at 6:00 p.m. in the Town Hall to discuss options for providing assistance to control the feral cat problem in the Jamestown area.
C. Joint Fire Department Public Session – Mayor Bird announced the Danbury Township Trustees have scheduled a meeting at the Lakeside Volunteer Fire Dept. at 6:00 p.m. March 7 regarding the creation of a Danbury Township Fire Department.
NEW BUSINESS
A. Donation to Drug Task Force – Following receipt of the annual request from the Ottawa County Prosecutor, Mr. Starcher moved to make a donation of $500.00 to the Ottawa County Drug Task Force. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
B. 2013 Website Updates – Mayor Bird asked everyone to review current information on the Village website and report any needed updates to Bob Hruska.
C. Records Retention Meeting – Mr. Hruska, chairman, announced that the first meeting of the Village Records Commission will be held in the Town Hall at 10:00 a.m. March 12.
D. Authorize Purchase of New Mower – Based on a recommendation from Street Commission Bryan Lucas, Mr. Dorko moved to purchase a mower from Bill’s Implement in the amount of $4,749.00 with the cost to be divided between the Street, Park and Cemetery appropriations. Second by Mr. McDonald. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
E. Authorize Transfer from Checking to Money Market Savings Account – At the recommendation of the Village Fiscal Officer, Mr. Myers moved to transfer $500,000.00 in the Marblehead Bank from checking to the money market savings account. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes. Motion carried. Mr. Starcher abstained.
F. Authorize Transfer from Money Master Savings Account to CD – At the recommendation of the Village Fiscal Officer, Mr. Myers moved to close the money master savings account at the Marblehead Bank and to transfer the funds from that savings account to a 37 month Relationship CD at the Marblehead Bank. Second by Mrs. Kozak. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes. Motion carried. Mr. Starcher abstained.
REPORTS
Mayor
Mayor Bird reported receiving a question from a new resident who wanted to know whether public water will be extended to Johnson’s Island. The Mayor referred this request to BPA President Bob Boytim.
Solicitor
No report.
Finance and Records Committee
Mr. Starcher had nothing to report.
Beautification/Parks/Cemetery Committee
Mr. McDonald had nothing to report.
Streets/Sidewalks/Sewer Committee
Mr. Dorko had nothing to report.
Utilities/Ferries/Waterfront
Mr. Myers had nothing to report.
Annexation/Subdivision/Planning Commission Committee
Mrs. Kozak had nothing to report.
Safety/Insurance Committee
Mrs. Kukay had nothing to report.
Fiscal Officer
Mrs. Sowers had nothing to report.
Fire Department
No report.
Police Department
Chief Fultz had nothing to report.
Street Commissioner
Mr. Lucas had nothing to report.
Zoning Administrator
Mr. Hruska reported that the Village of Monroeville has an ordinance regarding control of cats which might be an option for Marblehead to consider.
Board of Public Affairs
No report.
AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $9,090.62 was made by Mr. Starcher and seconded by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 6:53 p.m.
February 14, 2013
VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD FEBRUARY 14, 2013
Mayor Jacqueline Bird called the meeting to order at 6:00 p.m. and opened with the Pledge of Allegiance.
ROLL CALL AND ATTENDANCE
Answering roll call were Dean Dorko, Vickie Kozak, Angie Kukay, John McDonald and John Starcher. Duane Myers was excused. Mr. Starcher was excused following legislation.
Also present were Fiscal Officer Rhonda Botti Sowers, Police Chief Greg Fultz, Officer Casey Joy, Officer Loren Welch, Street Commissioner Bryan Lucas and Zoning Administrator Bob Hruska. Solicitor Jim Barney was excused.
Visitors in attendance were David Miller, Roy S. Swartz, Dianne Rozak, Dan Thompson, Dick Holkovic, Virginia Joy, Julie Joy, Katelyn McRitchie, Mike Priebe, Ed Ibos and James Erickson.
MINUTES
Minutes of the January 24, 2013 regular meeting were approved as submitted.
RULES OF COUNCIL
After review of Rules of Council Mr. Starcher noted a typographical error in the second to the last paragraph on page 4 should be corrected to read: “The Mayor or President Pro Tempore of Council may appoint such special or ad hoc committees as deemed necessary provided that matters referred to or pending before a Standing Committee may not without consent of its Members be referred to or considered by a Special Committee.”
Mr. Starcher moved to adopt the Rules of Council as corrected. Second by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.
RECOMMENDATION OF POLICE SUB COMMITTEE
Based on a recommendation from the police sub-committee, Mr. Dorko moved to authorize the staffing of the police department to be a Chief, one sergeant, one full-time officer and three part-time officers. Second by Mr. McDonald. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.
RECOMMENDATION TO APPOINT OFFICER CASEY JOY TO SERGEANT AND OFFICER LOREN WELCH TO FULL-TIME STATUS
Based on a recommendation from Chief Fultz and Mayor Bird, Mr. Starcher moved to appoint Officer Casey Joy to Sergeant and Officer Loren Welch to full-time Patrolman effective February 24, 2013. Second by Mrs. Kozak. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.
Mayor Bird administered the oath of office to Sergeant Casey Joy and Patrolman Loren Welch.
VISITOR COMMENTS
Danbury Township Trustee Dianne Rozak extended an invitation to council to attend a joint work session at the Lakeside Volunteer Fire Station on March 7 at 6 p.m. for the purpose of discussing additional items that need to be worked at in order to facilitate the merger of the Lakeside and Marblehead Volunteer Fire departments into a single township fire department.
Dan Thompson stated he is opposed to the proposed zoning amendment for the Johnson’s Island District. Mr. Thompson also asked about the crosswalks recently installed by ODOT in conjunction with the repaving of Main Street, noting that people do not stop at them. He suggested signs advising people to stop for pedestrians in the crosswalk might be helpful.
LEGISLATION
President Pro Tem John Starcher read the legislation by title only.
A. ORDINANCE NO. 1, 2013 – An Ordinance Amending the Village of Marblehead Zoning Ordinance by Adding a Conditional use to the Johnson’s Island District Section 154.101. Second reading, no action taken. Third reading.
Motion to adopt Ordinance No. 1, 2013 made by Mr. Starcher and seconded by Mr. McDonald. Vote: Mr. Dorko-no; Mrs. Kozak-no; Mrs. Kukay-no; Mr. McDonald-no; Mr. Starcher-no. Motion failed.
B. ORDINANCE NO. 2, 2013 – An Ordinance to Make Appropriations for Current Expenses and Other Expenditures of the Village of Marblehead, State of Ohio, During the Fiscal Year Ending December 31, 2013 and Declaring an Emergency
Motion to waive three readings on three separate occasions made by Mrs. Kozak and seconded by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.
Motion to retain the emergency clause made by Mrs. Kozak and seconded by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.
Motion to adopt Ordinance No. 2, 2013 made by Mrs. Kukay and seconded by Mr. McDonald. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.
C. ORDINANCE NO. 3, 2013 – An Ordinance Providing for a Pay Increase and Setting Wage Rates for Employees in the Village of Marblehead and Declaring an Emergency.
Motion to waive three readings on three separate occasions made by Mr. Starcher and seconded by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.
Motion to retain the emergency clause made by Mrs. Kukay and seconded by Mr. Starcher. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.
Motion to adopt Ordinance No. 3, 2013 made by Mr. Starcher and seconded by Mr. McDonald. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.
Mr. Starcher was excused from the meeting at 6:23 p.m.
OLD BUSINESS
A. American Legal Publishing Codified Ordinances – Mrs. Sowers advised that the cost from American Legal Publishing to update the codified ordinances with the 2012 legislation will remain the same as last year, between $3,000 and $4,000. Council agreed unanimously to continue with the updates.
B. Insurance Coverage Options – Discussion continued to the next meeting.
C. Personal Time/Sick Time Policy – Discussion continued to the next meeting.
D. Jamestown Cat Issue – Mayor Bird noted that funds have been appropriated that could be used to assist in addressing the feral cat problem in the Village. Discussion followed on various suggestions to alleviate this problem including the idea of prohibiting the feeding of feral cats. The issue was assigned to the Parks Committee to develop a recommendation for consideration.
NEW BUSINESS
A. Annual Meeting With Danbury Township for EMS and Fire Contracts – Mayor Bird noted that the annual meeting with Danbury Township to discuss the Fire and EMS contracts will be held at the Danbury Township Hall at 6 p.m. Wednesday, February 27, 2013.
B. Annual Review of Streets – Mr. Dorko stated he and Street Commissioner Lucas will be conducting the annual inspection of Village streets in the near future to determine those in need of repair or sealing.
C. 2013 Marblehead Bank Daisy Run – Council authorized use of Alexander Pike for the annual Marblehead Bank 5K Daisy Run on Saturday, May 11, 2013.
D. Renew Maintenance Agreement with Transcore for 2 Warning Sirens – Mr. Dorko moved to renew the maintenance agreement with Transcore for the two emergency warning sirens in the Village at a cost of $700 per siren. Second by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes. Motion carried.
E. Renew Agreement with Prosecutor’s Office for Prosecution of Charges Filed Under Village Ordinances – Mrs. Kukay moved to renew the agreement with the Ottawa County Prosecutor’s Office for prosecution of any charges filed under Village ordinance in 2013 at a cost of $1,150 for the year. Second by Mr. McDonald. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes. Motion carried.
F. Notice from Ohio Dept. of Liquor Control of Application by Marblehead Market LLC to TREX C1 and C2 Permits – Council had no objections to an application by Marblehead Market, LLC to TREX C1 and C2 liquor permits for this new business in the Village and will not request a hearing.
G. Authorize Vacation Accrual for New Water Superintendent – Mayor Bird reported that the Board of Public Affairs hired a new water plant superintendent February 12. He will begin employment February 25. The Board has asked that Council waive the policy limitation on vacation time for this newly hired individual and allow him to start employment with 3 weeks annual vacation accrual.
Mr. Dorko moved to authorize the newly hired water superintendent to begin employment at the Village with 3 weeks annual vacation accrual. Second by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes. Motion carried.
REPORTS
Solicitor
No report.
Finance and Records Committee
No report.
Beautification/Parks/Cemetery Committee
Mr. McDonald had nothing to report.
Streets/Sidewalks/Sewer Committee
Mr. Dorko had nothing to report.
Utilities/Ferries/Waterfront
No report.
Annexation/Subdivision/Planning Commission Committee
Mrs. Kozak had nothing to report.
Safety/Insurance Committee
Mrs. Kukay had nothing to report.
Fiscal Officer
Mrs. Sowers advised that in the future her report will include any correspondence to be brought before the Council.
Fire Department
No report.
Police Department
Chief Fultz had nothing to report.
Street Commissioner
Mr. Lucas had nothing to report.
Zoning Administrator
Mr. Hruska had nothing to report.
Board of Public Affairs
No report.
AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $57,272.28 including January payroll was made by Mr. McDonald and seconded by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes. Motion carried.
ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Dorko. Meeting adjourned by unanimous vote at 6:58 p.m.
January 24, 2013
VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD JANUARY 24, 2013
Mayor Jacqueline Bird called the meeting to order at 6:00 p.m. and opened with the Pledge of Allegiance.
ROLL CALL AND ATTENDANCE
Answering roll call were Dean Dorko, Vickie Kozak, John McDonald and John Starcher. Angie Kukay and Duane Myers were excused. Mr. Starcher was excused at 6:50 p.m.
Also present were Fiscal Officer Rhonda Botti Sowers, Police Chief Greg Fultz, Street Commissioner Bryan Lucas and Zoning Administrator Bob Hruska.
Visitors in attendance were Dave Miller, Dianne Rozak, Dan Thompson, Maureen Kennedy, Dennis Kennedy, Thomas Vickers, John Barga, Dave Bush, Brian Porter, Bruce Libey and Al Mazzeo.
MINUTES
Minutes of the January 10, 2013 regular meeting were approved as submitted.
AMEND AGENDA
In order to assure a quorum for transacting business Mayor Bird amended the agenda, moving legislation, payment of bills, old business and new business ahead of visitor comments and the special presentation.
LEGISLATION
President Pro Tem John Starcher read the legislation by title only.
A. ORDINANCE NO. 1, 2013 – An Ordinance Amending the Village of Marblehead Zoning Ordinance by Adding a Conditional use to the Johnson’s Island District Section 154.101. Second reading, no action taken. Third reading will be February 14.
AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $15,487.65 was made by Mrs. Kozak and seconded by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mr. McDonald-yes; Mr. Starcher-abstained. Motion carried.
OLD BUSINESS
A. Rules of Council – Mayor Bird asked all to review the current Rules of Council for any needed changes so that they may be adopted at the February 14 regular meeting.
B. Personal Time/Sick Time Policy – Council members recently received a sample sick leave policy prepared by Solicitor Barney in accordance with Ohio Revised Code section 124.38. Mrs. Sowers will format it to correspond with the current personnel policy numbering and will also provide some options for transfer of sick time, cashing of sick time and also accrual of personal time.
NEW BUSINESS
A. Resignation of Part-time Police Officer Aaron Gibson Effective January 15, 2013- Mayor Bird reported that Part-time police officer Aaron Gibson submitted his resignation from the department effective January 15, 2013. Chief Fultz is currently accepting applications for a part-time officer.
B. Recommendation for Final Appointment of Part-Time Police Officer Dereck Hymore – Based on recommendations from Chief Fultz and Mayor Bird, Mr. Starcher moved to grant a final appointment to part-time Police Officer Dereck Hymore following his six month probation. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.
C. Extend Police Contract with Danbury Township from February 9, 2013 to April 9, 2013 – Mr. Starcher said the sub-committee which has been studying police staffing has developed a recommendation to add another full-time officer to the department and to have three part-time officers. The current contract with Danbury Township for 16 hours of police coverage in the Village per week will expire on February 9, 2013. Council will request a two month extension of the contract to April 9, 2013 in order to allow time to implement the new police staffing plan.
D. Authorize additional hours for the Fiscal Officer for January and February – Mr. Dorko moved to authorize the Fiscal Officer to work up to 39 hours per week during the months of January and February in order to transition to the new UAN software and complete other accounting matters due at this time of year. Second by Mr. McDonald. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.
E. Safe Route To Schools – Mr. McDonald said Charles Scott has requested a letter of support from the Village for the Safe Route to School program. Mayor Bird will provide a letter in support of this project.
VISITOR COMMENTS
John Barga, attorney representing the Friends and Descendants of Johnson’s Island submitted three letters to Council in support of the proposed zoning amendment for the Johnson’s Island district. He also expressed concern that there has not been any discussion regarding the modifications his clients proposed and said he would like to have a dialogue with Council about the issues.
Dave Miller again expressed his opposition to the proposed zoning amendment for Johnson’s Island citing particularly traffic and parking issues.
Dianne Rozak expressed concern about Ed Patrick who she said is one of the major members of the Friends and Descendants and pointed out that he recently was notified of zoning violations on property he owns in Danbury Township.
Dave Bush said there is no connection between Mr. Patrick and the Friends and Descendants. He added that Mr. Patrick is a property owner on Johnson’s Island who supports the activities of the Friends.
Tom Vickers also expressed concern about the traffic and parking issues created by activities on the property owned by the Friends and Descendants.
Bruce Libey said the 17 acres owned by the Friends and Descendants is not the only unique property on Johnson’s Island. He said a conservancy, which comprises approximately 60 acres, is currently undeveloped and the proposed zoning amendment would allow future non-residential uses on this property as well as the parcel owned by the Friends and Descendants.
Ed Ibos, a trustee for Bay Haven Estates property owners association gave affirmation to the Friends and Descendants and said he was pleased with the presentation they made to his association.
Mayor Bird assured everyone that all of the information that has been submitted regarding the zoning amendment and the proposed modification has been shared with all members of Council.
Mr. Starcher said he is uncomfortable voting on modifications to the amendment that haven’t been reviewed by the Planning Commission. He also expressed concern about voting in favor of a zoning amendment that has met with so much resistance from the residents of the area who will be most affected by it. He suggested that the new plan go back to the Planning Commission and also that it be reviewed with the Homeowners Associations to gain support for the proposal.
Mrs. Kozak added that one of the concerns she heard during the Planning Commission hearing is that the original proposal was not specific enough.
Al Mazzeo said he attended homeowner association meetings where this proposal was discussed but he has never seen nor had any discussion on the modification that was submitted to Council by the Friends and Descendants after the Planning Commission recommended denying the original amendment.
Regarding comments made about past litigation between the various associations on the island, Mr. Libey said the litigation has almost always focused on things that will change the residential nature of the island and how those changes would impact the roads. He noted that these are the same concerns being expressed now about the proposed zoning amendment.
MARBLEHEAD LIGHTHOUSE HISTORICAL SOCIETY
Dennis Kennedy, representative of the Marblehead Lighthouse Historical Society was present to provide Council with an update on the Society’s goal to construct a replica of the US Life Saving Service station which once stood at the Coast Guard Station. He said the Society has now raised enough money to begin the project to build the replica on the grounds of the Marblehead Lighthouse State Park. Following the presentation Council agreed to send a letter to the State in support of this worthwhile undertaking.
REPORTS
Solicitor
No report.
Finance and Records Committee
No report.
Beautification/Parks/Cemetery Committee
Mr. McDonald had nothing to report.
Streets/Sidewalks/Sewer Committee
Mr. Dorko had nothing to report.
Utilities/Ferries/Waterfront
No report.
Annexation/Subdivision/Planning Commission Committee
Mrs. Kozak had nothing to report.
Safety/Insurance Committee
No report.
Fiscal Officer
Mrs. Sowers had nothing to report.
Fire Department
No report.
Police Department
Chief Fultz had nothing to report.
Street Commissioner
Mr. Lucas had nothing to report.
Zoning Administrator
Mr. Hruska had nothing to report.
Board of Public Affairs
No report.
ADJOURNMENT
Motion to adjourn made by Mr. Dorko and seconded by Mr. McDonald. Meeting adjourned by unanimous vote at 7:00 p.m.
January 10, 2013
VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD JANUARY 10, 2013
Mayor Jacqueline Bird called the meeting to order at 6:03 p.m. and opened with the Pledge of Allegiance.
ROLL CALL AND ATTENDANCE
Answering roll call were Dean Dorko, Vickie Kozak, Angie Kukay, Duane Myers and John Starcher. John McDonald was excused. Mr. Starcher was excused at 6:15 p.m. following legislation.
Also present were Fiscal Officer Rhonda Botti Sowers, Solicitor Jim Barney, Police Chief Greg Fultz, Fire Chief Doug Waugh, Street Commissioner Bryan Lucas and Zoning Administrator Bob Hruska.
Visitors in attendance were David Miller, Dan Thompson, Tom Vickers, Roy Swartz, David Bush and John Barga.
ELECTION OF PRESIDENT PRO TEM FOR 2013
Mrs. Kukay nominated John Starcher for President Pro Tem for 2013. Second by Mr. Dorko. There were no other nominations. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
REVIEW RULES OF COUNCIL
Mayor Bird distributed the current Rules of Council for review. New rules will be adopted at the February 14 regular meeting.
MINUTES
Minutes of the December 13, 2012 regular meeting were approved as submitted. Minutes of the January 3, 2013 public hearing were approved as submitted.
VISITOR COMMENTS
John Barga, attorney representing the Friends and Descendants of Johnson’s Island asked Council to consider adopting the modification to the proposed zoning amendment which he submitted on behalf of his clients during the January 3 public hearing. The modification addresses concerns expressed during the Planning Commission hearing on the amendments. Mr. Barga added that Johnson’s Island is a National Historic landmark and, as such, it deserves good stewardship and protection.
Dan Thompson again stated his opposition to the proposed zoning amendment citing the fact that the island is residentially zoned and should remain such.
Dave Miller supported the comments made by Mr. Thompson and added that he, too, is opposed to the proposed zoning amendment.
Roy Swartz, who has been a resident of Johnson’s Island since 1980, said he is in favor of the proposed amendment submitted by the Friends and Descendants of Johnson’s Island.
LEGISLATION
President Pro Tem John Starcher read the legislation by title only.
A. ORDINANCE NO. 1, 2013 – An Ordinance Amending the Village of Marblehead Zoning Ordinance by Adding a Conditional use to the Johnson’s Island District Section 154.101. First reading, no action taken. Second reading will be January 24.
B. RESOLUTION NO. 1, 2013 – In the Matter of Application for Placement of Shoreline Protection for the Danbury Township Board of Trustees and Declaring an Emergency.
Mr. Myers moved to waive three readings. Second by Mr. Starcher. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
Mrs. Kozak moved to retain the emergency clause. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
Mr. Starcher moved to adopt Resolution No. 1, 2013. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
STATE OF THE VILLAGE ADDRESS
Mayor Bird presented the annual State of the Village address (copy attached).
REPORT ON VILLAGE FINANCES
Fiscal Officer Rhonda Sowers presented the annual report of the status of village funds which included the following recap for 2012:
Fund Starting Balance Receipts Expenditures Ending Balance
General 1,465,837.00 616,725.91 844,693.15 1,237,869.76
Street 25,067.41 62,203.76 31,213.68 56,057.49
St. Hghwy 20,029.27 5,053.06 2,947.60 22,134.73
CMG Trail 3,861.20 10,480.00 14,341.20 0.00
Drug-LE 12,459.81 4,280.00 3,543.58 13,196.23
Permissive MVL18,526.55 3,998.22 3,200.00 19,324.77
DUI 2,812.30 125.00 0.00 2,937.30
Fire Dept. 449,003.52 211,106.00 339,385.72 320,723.80
Zoning 6,693.78 4,116.18 8,477.61 2,332.35
Assessment-Manko 34,493.43 0.00 0.00 34,493.43
Assessment-Isl. View 25,090.66 22,103.48 21,222.28 25,971.86
SR163 Waterline I 220.13 0.00 0.00 220.13
Park Improvements 11,103.75 0.00 0.00 11,103.75
SR163 Waterline II 7,127.49 85,258.11 92,159.43 226.17
WTP Improvements 36,061.69 0.00 0.00 36,061.69
Water Revenue 290,830.15 594,238.81 607,481.51 277,587.45
Water Repairs 61,934.02 29,654.01 8,600.62 82,987.41
Waterline-Barnhill 2,595.91 42,880.55 44,282.96 1,193.50
OWDA Debt 107.57 34,090.91 22,775.12 11,423.36
OWDA Debt 526.45 105,632.96 70,825.38 35,334.03
OPWC Debt 7,799.21 0.00 4,932.58 2,866.63
Water Deposits 2,634.60 1,250.00 850.00 3,034.60
OLD BUSINESS
A. Application by Marblehead Commons, LLC for a D7 Liquor Permit – Notice was received from the Ohio Dept. of Liquor Control that Marblehead Commons, LLC dba Schoolhouse Gallery has applied for a D7 liquor permit. Council had no objections to the application and will not request a hearing.
NEW BUSINESS
A. 2013 Committee Assignments - Mayor Bird made the following 2013 Committee Assignments: Annexation/Subdivision/Planning Commission Vickie Kozak (Chair), Angie Kukay, John McDonald; Beautification/Parks/Cemetery John McDonald (Chair), Duane Myers, Dean Dorko; Streets/Sidewalks/Sewer Dean Dorko (Chair), John McDonald, John Starcher; Finance & Records John Starcher (Chair), Vickie Kozak, Angie Kukay; Safety & Insurance Angie Kukay (Chair), Duane Myers, Vickie Kozak; Utilities/Ferries/Waterfront Duane Myers (Chair), Dean Dorko, John Starcher.
B. Beacon/Peninsula News Assignments for 2013 – The Mayor distributed a list of personnel assigned to submit an article for “The Village Square” a monthly column which appears in the Beacon and Peninsula News.
C. ODOT TAP Grant-Bike Path – Council agreed to submit a letter of interest to ODOT for a Transportation Alternative Program (TAP) grant that would help fund the first section of paved bicycle path in the Village.
D. Danbury Township Police Contract – Mayor Bird stated the Danbury Police Contract will expire February 9, 2013. Mrs. Sowers said the Police sub-committee has been working on a proposal for police staffing. The Mayor asked that the sub-committee present a report at the January 24 meeting.
E. Authorize Chief Doug Waugh To Act As Danbury Township Interim Fire Chief – Mayor Bird reported that Chief Waugh has been asked to serve as the Interim Fire Chief for Danbury Township to coordinate activities for the transition to a township fire department. The Chief would still be employed full-time by the Village and would not receive any additional remuneration as Danbury’s interim chief.
Mr. Myers moved to authorize Marblehead Fire Chief Doug Waugh to serve as the Interim Fire Chief for Danbury Township. Second by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. Myers-yes. Motion carried.
F. Fire Contract Payments – Mrs. Sowers reported that she has been involved in recent meetings with the fire department merger committee, the Danbury Fiscal Officer and County Prosecutor Mark Mulligan to work out details of the merger into a township department. One major concern is funding. One suggestion was that if both Marblehead and Lakeside waive 2013 contract payments it will provide the township with the revenue needed to begin funding its own department. Mrs. Sowers said because the second half 2012 contract payment was just received in December there is sufficient money in the Fire fund to continue to operate if the 2013 payment is waived. Council was supportive of this suggestion. Solicitor Barney will contact the County Prosecutor to discuss details for this type of arrangement.
REPORTS
Solicitor
Mr. Barney advised Council of recent state legislation passed in December which would allow villages to reduce the number of elected council persons from six to five. Adoption of this type of plan would require approval of voters.
Finance and Records Committee
No report.
Beautification/Parks/Cemetery Committee
No report.
Streets/Sidewalks/Sewer Committee
Mr. Dorko said he has completed the Street Commissioner’s annual evaluation and will be meeting with Mr. Lucas to review it. Mr. Dorko, who is also a member of the Utilities Committee, stated that he recently attended a BPA meeting and encouraged other Council members to attend so they, too, can learn more about the operation of the village’s utility.
Utilities/Ferries/Waterfront
Mr. Myers reported that the Board of Public Affairs has not yet filled the position of Water Superintendent. The Board has reposted the position and will continue to receive applications.
Annexation/Subdivision/Planning Commission Committee
Mrs. Kozak had nothing to report.
Safety/Insurance Committee
Mrs. Kukay had nothing to report.
Fiscal Officer
Mrs. Sowers said she was recently advised by the new insurance agent, Frank Harmon of Ohio Insurance Services, Inc. that premiums will be reduced nearly 47% in 2013. Mr. Harmon also provided costs for additional coverage such as dental and vision coverage if the village wishes to consider offering these benefits.
Police Department
Chief Fultz had nothing to report.
Fire Department
Chief Waugh announced that his department will be participating in a mock disaster drill with the US Coast Guard on February 9. Council authorized use of James Park as a location to land medical helicopters for this event.
Street Commissioner
Mr. Lucas had nothing to report.
Zoning Administrator
Mr. Hruska had nothing to report.
Board of Public Affairs
No report.
AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $46,126.05 was made by Mr. Myers and seconded by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. Myers-yes. Motion carried.
EXECUTIVE SESSION
Mr. Myers moved to go into executive session at 7:32 p.m. for the purpose of considering employee compensation/benefits. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. Myers-yes. Motion carried.
Mayor Bird reconvened the regular meeting at 7:59 p.m.
ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Dorko. Meeting adjourned by unanimous vote at 7:59 p.m.
January 3, 2012 Public Hearing
VILLAGE OF MARBLEHEAD PUBLIC HEARING
HELD JANUARY 3, 2013
Mayor Jacqueline Bird called the meeting to order at 6:03 p.m. and opened with the Pledge of Allegiance.
Answering roll call were Dean Dorko, Vickie Kozak, Angie Kukay, John McDonald, Duane Myers and John Starcher.
Also present were Fiscal Officer Rhonda Botti Sowers and Zoning Inspector Bob Hruska.
Visitors in attendance were Dan Thompson, Bob Tucker, Karen Tucker, Roy Swartz, Dianne Rozak, David Bush, Bill Sharp, Joe Hutman, David Miller, Al Mazzeo, Bruce Libey, Jack Bush, Mary Ellen Neff, Cheryl Vickers, Tom Vickers, John Barga, Thomas Tighe, Carol Tighe and Frank Rozak.
Purpose of the Public Hearing was to receive input on proposed zoning text amendments filed by Friends and Descendants of Johnson’s Island, Inc., to add another Conditional Use to the Johnson’s Island-Residential district that would allow a Civil War historic site for the exploration, excavation, study and display of American Civil War artifacts.
Bob Hruska, Zoning Inspector and Planning Commission secretary explained that the Planning Commission conducted a hearing on this application on November 14, 2012. The Commission voted to recommend denying the application. Mr. Hruska said that in 2003 the Friends and Descendants of Johnson’s Island were granted a variance to allow the historical dig activities at the former Confederate prison site. After reviewing the application and receiving input the Planning Commission recommended against the proposed amendments which they feel are not appropriate uses in a residential zoning district.
John Barga, attorney for the Friends and Descendants of Johnson’s Island, submitted a proposed modification to the text amendment application which he feels addresses some of the concerns expressed at the Planning Commission hearing.
Dan Thompson stated he is opposed to the text amendment because it would allow uses which are inappropriate in a residential zoning district.
Mary Ellen Neff asked if the proposed modification would reduce the number of buildings allowed in the original application.
Mr. Barga said the modification would reduce the permitted number of principal buildings allowed on a property from two to one and the number of accessory structures would be limited to two.
In response to a question from Dianne Rozak, Mayor Bird stated that Council members received copies of the proposed modification for review prior to the meeting.
Dan Thompson asked if the change would need to go back to the Planning Commission for consideration.
Mr. Hruska explained that Council has the option to accept, deny or modify the Planning Commission recommendation so it does not have to go back to the Commission before the Council can consider it. He added that it takes 4 votes in favor to either modify or deny an amendment but 5 votes to modify.
Dave Miller said he is against the amendment because of the number of tourists it would attract to the island. He read from a 2007 agreement which stated in part: “Friends and Heidelberg agree not to seek any modification of the variance which would substantially change the uses permitted by the use variance which is the subject of this agreement, nor to the zoning classification of the Friends property prior to March 14, 2018.”
Joe Hutman pointed out that the Friends and Descendants entered into a private agreement with the Homeowners Associations on the Island but he is not aware that the Village was a party to this agreement and asked if private parties can amend an executed Village document.
Mayor Bird clarified that the Village was not a party to the MOU (memorandum of understanding) agreement Mr. Hutman referenced.
Frank Rozak, an active member of the Johnson’s Island Property Owners Association, said the membership of his association was never polled nor voted on the issue of the MOU which was signed by the JIPOA president. He too is opposed to approving the text amendment.
Mary Ellen Neff, Baycliffs Homeowners Association, agreed the MOU was never presented to the members of her association.
Carol Tighe said she was present at the 2003 meeting when the variance was granted. She said there were a number of people opposed to it at the time but they were led to believe that it would be confined to just this use. She, too, is opposed to the amendment and feels the island needs to remain residential.
Mr. Dorko commented that it is apparent from signs posted on the island that the area beyond the Confederate Cemetery is private and not accessible to the public. It clearly illustrates to him the desire of the property owners to not have increased traffic in their residential neighborhood.
Mr. Starcher supported the work the Planning Commission does and stated his belief that if there are modifications to the proposed amendment they should go back to the Planning Commission for consideration and a recommendation to Council.
Mayor Bird advised that legislation on this amendment will be prepared for consideration at the January 10, 2013 Council meeting.
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 6:28 p.m.
December 13, 2012
VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD DECEMBER 13, 2012
Mayor Jacqueline Bird called the meeting to order at 6:03 p.m. and opened with the Pledge of Allegiance.
ROLL CALL AND ATTENDANCE
Answering roll call were Dean Dorko, Vickie Kozak, Angie Kukay, John McDonald, Duane Myers and John Starcher.
Also present were Fiscal Officer Rhonda Botti Sowers, Street Commissioner Bryan Lucas and Zoning Administrator Bob Hruska.
There were no visitors in attendance
MINUTES
Minutes of the November 29, 2012 regular meeting were approved as submitted.
VISITOR COMMENTS
There were no visitor comments
LEGISLATION
President Pro Tem John Starcher read the legislation by title only.
A. RESOLUTION NO. 9, 2012 – Resolution Setting the Blanket Limits for the Village of Marblehead and Rescinding Resolution 13-2008. Third reading.
Mr. Myers moved to adopt Resolution No. 9, 2012. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
B. ORDINANCE NO. 16, 2012 – An Ordinance Authorizing the Mayor to Accept the Highest and Best Bid to Lease the Village Property Located at 414 W. Main St. and 414 ½ W. Main St. and to Enter into the Required Lease Documents and Declaring an Emergency.
Mrs. Kozak moved to waive three readings. Second by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
Mr. Myers moved to retain the emergency clause. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
Mr. Starcher moved to adopt Ordinance No. 16, 2012. Second by Mr. McDonald. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
C. ORDINANCE NO. 17, 2012 – An Ordinance Approving Temporary Appropriations for Current Expenses and Other Expenditures of the Village of Marblehead, State of Ohio, During the Fiscal year Beginning January 1, 2013 and Declaring an Emergency.
Mr. Myers moved to waive three readings. Second by Mrs. Kozak. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
Mr. Starcher moved to retain the emergency clause. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
Mrs. Kukay moved to adopt Ordinance No. 17, 2012. Second by Mr. McDonald. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
OLD BUSINESS
A. Marblehead Lighthouse Historical Society Update on Jan. 24, 2013 – Mayor Bird reported that Dennis Kennedy will attend the January 24 Council meeting to update the Village on the Society’s project to construct a replica of the US Life Saving Service station which once stood at the Marblehead Coast Guard Station.
B. Annual Evaluations due January 2013 – The Mayor reminded all that employee evaluations need to be completed by January 2013.
C. Council Public Hearing on Zoning Amendment January 3, 2013 – Council will conduct a public hearing on a proposed zoning hearing on Thursday, January 3 at 6 p.m.
D. SR 163 Bicycle Path Improvements – Mrs. Sowers and Mr. McDonald reported that ODOT will begin accepting Letters of Interest (LOI) for the Transportation Enhancement Program which provides funding for construction of bicycle and pedestrian trails. If Council applies for an 80/20 match, the estimated cost to the Village for a bike trail along SR 163 from the Town Hall to Lakepoint Park is $81,740.00. Council agreed they would like to have this amount appropriated if possible.
NEW BUSINESS
There was no new business.
REPORTS
Solicitor
No report.
Finance and Records Committee
Mr. Starcher stated he was contacted by Mike Kalinoski, a Marblehead Merchant to find out if the Village has ever considered providing public Wi-Fi. Mr. Myers said that Port Clinton is currently looking into providing this service and he will get additional information for Council to consider but added that he thinks it is fairly expensive.
Beautification/Parks/Cemetery Committee
Mr. McDonald had nothing to report.
Streets/Sidewalks/Sewer Committee
Mr. Dorko had nothing to report.
Utilities/Ferries/Waterfront
Mr. Myers reported that Water Superintendent Bob Biers will be leaving at the end of December. The company that was contacted about providing temporary operator of record service is not available. The Board of Public Affairs has scheduled special meetings for December 17 and 19 to conduct interviews for the Water Superintendent position.
Annexation/Subdivision/Planning Commission Committee
Mrs. Kozak had nothing to report.
Safety/Insurance Committee
Mrs. Kukay had nothing to report.
Fiscal Officer
Mrs. Sowers had nothing to report.
Fire Department
No report.
Street Commissioner
Mr. Lucas had nothing to report.
Police Department
No report.
Zoning Administrator
Mr. Hruska had nothing to report.
Board of Public Affairs
No report.
AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $111,178.83 was made by Mr. Dorko and seconded by Mr. Myers. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-abstained. Motion carried.
ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 6:40 p.m.
November 29, 2012
VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD NOVEMBER 29, 2012
Mayor Jacqueline Bird called the meeting to order at 6:00 p.m. and opened with the Pledge of Allegiance.
ROLL CALL AND ATTENDANCE
Answering roll call were Dean Dorko, Vickie Kozak, Angie Kukay, John McDonald, Duane Myers and John Starcher. Mr. Starcher was excused following legislation.
Also present were Fiscal Officer Rhonda Botti Sowers, Street Commissioner Bryan Lucas, Zoning Administrator Bob Hruska and BPA member George Danchisen.
Visitors in attendance were Natalie Darr, Jeff Darr, Lynn App, Denny Hammond, Rose Zura, Carol Arntz, John Zura and Mary Ward.
MINUTES
Minutes of the November 8, 2012 regular meeting were approved as submitted.
VISITOR COMMENTS
There were no visitor comments
SET ZONING HERAING FOR JANUARY 3, 2013
Notification was received that the Planning Commission conducted a hearing November 14 on an application by Friends and Descendants of Johnson’s Island for a text amendment to increase the number of permitted Conditional Uses in the Johnson’s Island Zoning District. The Commission voted to recommend that Council deny the proposed amendment. Council will conduct a hearing on this request at 6:00 p.m. Thursday, January 3, 2013 in the Fire Station.
LEGISLATION
President Pro Tem John Starcher read the legislation by title only.
A. ORDINANCE NO. 14, 2012 – An Ordinance to Change the Zoning Classification of Property Located in Marblehead, Ohio from “R-1 Residential” to “Business” and to Amend the Zoning Map Accordingly. This was the third reading.
Mr. Myers moved to adopt Ordinance No. 14, 2012. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
B. ORDINANCE NO. 15, 2012 – An Ordinance Amending Ordinance No. 1 of 2012 Which Provided for a Pay Increase and Set Wage Rates for Employees in the Village of Marblehead to Amend the Maximum Number of Hours a Part Time Police Officer Can Work and Declaring an Emergency.
Mr. Starcher moved to waive three readings. Second by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
Mrs. Kozak moved to retain the emergency clause. Second by Mr. Starcher. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
Mrs. Kukay moved to adopt Ordinance No. 15, 2012. Second by Mr. McDonald. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
C. RESOLUTION NO. 9, 2012 – Resolution Setting the Blanket Limits for the Village of Marblehead and Rescinding Resolution 13-2008. Second reading; no action taken. Third reading will be December 13, 2012
D. RESOLUTION NO. 10, 2012 – A Resolution Authorizing the Mayor of the Village of Marblehead to Enter into an Amended Contract to Appoint Kocher & Gillum as Solicitors for the Village of Marblehead, Ohio and Declaring an Emergency.
Mr. Myers moved to waive three readings. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
Mrs. Kukay moved to retain the emergency clause. Second by Mrs. Kozak. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
Mr. Dorko moved to adopt Resolution No. 10, 2012. Second by Mr. McDonald. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
Mr. Starcher was excused from the meeting at 6:09 p.m.
OLD BUSINESS
A. Amend Motion of 11/8/12 Regarding Health and Life Insurance Agent of Record to be effective 12/1/12 instead of 1/1/13. – Mr. Myers moved to amend the motion to change agent of record for health and life insurance from Lindsley Insurance to Ohio Insurance Services, Inc. effective December 1, 2012 instead of January 1, 2013. Second by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes. Motion carried.
B. Annual Employee Evaluations – Mayor Bird reminded that annual employee evaluations need to be done by January.
C. Jamestown Cat Problem – Natalie Darr was present to request assistance from the Village regarding the feral cat problem in the Jamestown area. She and her husband have been paying to have the cats spayed and neutered but added that trying to find homes and care for these cats is becoming very expensive.
Mary Ward was present to support Mrs. Darr and her efforts. The Wards have been trapping and taking cats to be fixed but there seem to be more cats than ever. She feels more traps would be helpful.
Dennis Hammond of the Humane Society said feral cats are a problem in many areas. He said that Humane Ohio is a program that will begin working with Ottawa County in January 2013 to trap, spay and neuter at a cost of $25.00 per cat once per month. Mr. Hammond added that under ORC 959.13 it is a second degree misdemeanor offense to abuse or kill cats.
Mr. Dorko said one thing that leads to a problem with feral cats is when people feed them. When there is not a ready food source the cats move on rather than congregate and create a nuisance.
John Zura said he agreed that the bigger problem is the nuisance created by people feeding and providing shelter for these cats.
Council agreed to look into the situation and asked the Finance Committee to see if the Village has funds available to appropriate next year to provide assistance to abate this problem.
NEW BUSINESS
A. Marblehead Lighthouse Historical Society Letter from Dennis Kennedy – Mayor Bird shared correspondence she received from Dennis Kennedy of the Marblehead Lighthouse Historical Society regarding the Society’s project to construct a replica of the US Life Saving Service station which once stood at the Marblehead Coast Guard Station. Mr. Kennedy offered to attend a future council meeting to present an update on this project. The Mayor will extend an invitation for Mr. Kennedy to attend the December Council meeting.
B. Long Term Development Strategy Letter from Tom Osborne – Mayor Bird received a letter from Tom Osborne who offered to assist in preparing a long term development strategy for the Village if none exists. Mr. Osborne stated that during his career he had responsibility for developing and executing growth strategies for various types of organizations. He winters in Florida but would be happy to meet with Council upon his return next spring. Mayor Bird will contact him when he returns to the area in April.
REPORTS
Solicitor
No report.
Finance and Records Committee
No report.
Beautification/Parks/Cemetery Committee
Mr. McDonald had nothing to report.
Streets/Sidewalks/Sewer Committee
Mr. Dorko had nothing to report.
Utilities/Ferries/Waterfront
Mr. Myers stated the Board of Public Affairs met Wednesday to consider appointment of a public employee Mr. Danchisen added that the Board authorized hiring an independent contractor on a temporary basis to serve as Water Plant Superintendent until someone can be hired on a permanent basis.
Annexation/Subdivision/Planning Commission Committee
Mrs. Kozak had nothing to report.
Safety/Insurance Committee
Mrs. Kukay had nothing to report.
Fiscal Officer
Mrs. Sowers had nothing to report.
Fire Department
No report.
Street Commissioner
Mr. Lucas reported that the Clemons St. paving has been completed and 7L Construction will be back next week to finish the sidewalk at the south end of the street. He also reported that the new cruiser has been received and will be outfitted and on the road in the near future.
Police Department
No report.
Zoning Administrator
Mr. Hruska had nothing to report.
Board of Public Affairs
Mr. Danchisen had nothing additional to report.
EXECUTIVE SESSION TO CONSIDER APPOINTMENT OF A PUBLIC OFFICIAL – Mr. Myers moved to go into executive session at 6:50 p.m. for the purpose of considering the appointment of a public official. Second by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes. Motion carried.
Mayor Bird reconvened the regular meeting at 7:15 p.m.
Based on a recommendation from the Utility Committee, Mayor Bird appointed Mr. E. Lynn App to the open position on the Board of Public Affairs.
Mr. Myers moved to confirm the appointment by the Mayor of Mr. E. Lynn App to the Board of Public Affairs for the term which expires December 31, 2013. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes. Motion carried.
Mayor Bird administered the oath of office to E. Lynn App.
AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $34,565.49 was made by Mr. Dorko and seconded by Mr. McDonald. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes. Motion carried.
ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mrs. Kozak. Meeting adjourned by unanimous vote at 7:22 p.m.
November 8, 2012
VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD NOVEMBER 8, 2012
Mayor Jacqueline Bird called the meeting to order at 6:00 p.m. and opened with the Pledge of Allegiance.
ROLL CALL AND ATTENDANCE
Answering roll call were Dean Dorko, Vickie Kozak, Angie Kukay, John McDonald, Duane Myers and John Starcher.
Also present were Fiscal Officer Rhonda Botti Sowers, Street Commissioner Bryan Lucas and Zoning Administrator Bob Hruska.
Visitor in attendance was Kelly McClain of Ohio Insurance Services, Inc.
MINUTES
Minutes of the October 23, 2012 public hearing were approved as submitted. Minutes of the October 23, 2012 regular meeting were approved with a correction to state under Old Business (B) that Dawn Oglesbee and Jim Oglesbee will be paid $270.00 for an easement on the west side of Clemons Street. Minutes of the October 29, 2012 special meeting were approved as submitted.
VISITOR COMMENTS
Kelly McClain of Ohio Insurance Services, Inc. was present to introduce himself to Council. He has been working with the Insurance Committee for the past several months to review the health insurance benefits currently offered and suggest improvements that can be made. Ohio Insurance Services provides group health benefit packages for public entities throughout the state of Ohio. Other clients in the area are Put-In-Bay, Catawba Island and Danbury Townships.
LEGISLATION
President Pro Tem John Starcher read the legislation by title only.
A. ORDINANCE NO. 14, 2012 – An Ordinance to Change the Zoning Classification of Property Located in Marblehead, Ohio from “R-1 Residential” to “Business” and to Amend the Zoning Map Accordingly. Second reading; no action taken. Third reading will be November 29, 2012.
B. RESOLUTION NO. 9, 2012 – Resolution Setting the Blanket Limits for the Village of Marblehead and Rescinding Resolution 13-2008. First reading; no action taken. Second reading will be November 29, 2012.
OLD BUSINESS
A. Change Regular Meeting from November 22 to November 29 due to Thanksgiving –
To avoid conflict with Thanksgiving, the second regular meeting in November was changed from November 22 to Thursday, November 29, 2012 at 6:00 p.m.
B. Property Lease Update – Mrs. Sowers reported that bids for leasing the properties at 414 and 414 ½ W. Main St. are being accepted until December 3.
C. Annual Employee Evaluations – Mayor Bird reminded that annual employee evaluations need to be done in December.
NEW BUSINESS
A. Confirm Appointment of Shannon Belcher and Brad Biers as Probationary Members of the Fire Department – Based on a recommendation from Mayor Bird, Mr. Starcher moved to confirm the appointment of Shannon Belcher and Brad Biers as probationary members of the Fire Department effective October 15, 2012. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
B. PD Village Christmas Tree Lighting – The Village Tree Lighting service conducted by the Marblehead Police Department will be held in James Park Friday, November 23 beginning at 6:30 p.m.
C. Recommendation from the Insurance Committee regarding Health Insurance Agent of Record – Following discussion at the last meeting, Mrs. Kukay reported the Insurance Committee recommends Council change agent of record for health and life insurance from Lindsley Insurance to Ohio Insurance Services, Inc. and to change health reimbursement administrator from Consumer Driven Administrators to the Ohio Public Entities Consortium administered by Ohio Insurance Services, Inc. effective January 1, 2013.
Mr. Starcher moved to accept the recommendation of the Insurance Committee to change agent of record for health and life insurance from Lindsley Insurance to Ohio Insurance Services, Inc. and to change health reimbursement administrator from Consumer Driven Administrators to the Ohio Public Entities Consortium administered by Ohio Insurance Services, Inc. effective January 1, 2013. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
D. December Regular Council Meetings – Council agreed to cancel the second regular meeting in December which would have been held December 27, 2012.
E. Donation of Memorial Bench for Erie Street in Memory of Tom Bird – Friends of Tom Bird have expressed a desire to donate a bench in his honor and have it located in the public area at the foot of Erie Street near the Wiedenhoft bench. Mr. Lucas stated there is ample room to place a second bench in this location. Council agreed it should be a bench to match the Wiedenhoft bench.
Mrs. Kukay moved to accept the donation of a memorial bench for Tom Bird and to have it located at the foot of Erie Street. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
REPORTS
Mayor
The Mayor received a letter from Ron Ossovicki, director of music and liturgy at St. Joseph Catholic Church thanking the Village for its support of Marblehead Summerfest. The St. Joseph Choir looks forward to sponsoring this activity again next year.
Mayor Bird reported that the District 5 Natural Resource Assistance Council (NRAC) will meet Friday, November 16, at 10:00AM at the Wood County Park District Office in Bowling Green, Ohio to review the Round 7 Clean Ohio Fund applications. Dave Vasarhelyi of the Trust for Public Land will be present to present information. Bob Hruska agreed to attend on behalf of the Village.
Solicitor
Mr. Barney reported that Bob Kusmer has completed the survey and is preparing legal descriptions for the Clemons Street easements granted by Neil Bishoff and Dawn Oglesbee. Once the legal descriptions are completed the easements can be signed and recorded and payments made.
Finance and Records Committee
Mr. Starcher said he was contacted by Natalie Darr who would like to address Council regarding the problem of feral cats in the Jamestown area and see if there is any assistance the Village can provide. Solicitor Barney said the Village has discretion to allocate funds to a project if they determine the project benefits the Village.
Mr. Starcher expressed thanks to the voters of the Village for their support in passing the replacement levy.
Beautification/Parks/Cemetery Committee
Mr. McDonald reported he was asked if the Village can plow driveways for Senior Citizens. Council agreed this is not a service the Village can provide.
Streets/Sidewalks/Sewer Committee
Mr. Dorko had nothing to report.
Utilities/Ferries/Waterfront
Mr. Myers had nothing to report.
Annexation/Subdivision/Planning Commission Committee
Mrs. Kozak had nothing to report.
Safety/Insurance Committee
Mrs. Kukay had nothing to report.
Fiscal Officer
Mrs. Sowers reported attending a meeting Nov. 6 with the Fire Merger Committee and the County Prosecutor. As a result of this meeting she will work with Township Fiscal Officer Shelley Seamon to develop a realistic budget for a township fire department. It is the hope of the committee that the Township can hire a Fire Chief at the beginning of 2013 to develop a staffing plan and detailed budget and then combine the Lakeside and Marblehead departments into a single Township Department in July.
Mrs. Sowers said several questions have arisen recently regarding expenditure of Village revenue. One question was whether Council can use public funds to join the Chamber of Commerce and the other was whether public money can be used to purchase prizes, gifts, etc. for the Police Department tree lighting and Easter egg hunt. Citing an opinion he provided the Village in 2007 Mr. Barney advised her that the Village cannot use tax dollars for either of those types of expenditures. Following discussion on this issue, the consensus opinion of Council was to decline membership in the Chamber of Commerce and suggest the Police Association seek donations from the community to help support the Christmas and Easter events.
Mrs. Sowers asked Council’s procedure for filling the Board of Public Affairs vacancy created by the death of Tom Bird. Solicitor Barney advised it is the Mayor’s responsibility to appoint a replacement. Mrs. Sowers was instructed to advertise for interested applicants.
Fire Department
No report.
Street Commissioner
Mr. Lucas reported he and Patrolman Joy travelled to DRMO in Columbus recently to view the government surplus property available at no cost through this program.
Police Department
No report.
Zoning Administrator
Mr. Hruska had nothing to report.
Board of Public Affairs
No report.
AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $51,542.71 was made by Mr. Starcher and seconded by Mr. Myers. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Dorko. Meeting adjourned by unanimous vote at 7:05 p.m.
October 29, 2012 Special Meeting
VILLAGE OF MARBLEHEAD SPECIAL COUNCIL MEETING
HELD OCTOBER 29, 2012
President Pro Tem John Starcher called the meeting to order at 6:00 p.m. and opened with the Pledge of Allegiance. The meeting was called for the purpose of authorizing change order 2 of the Clemons Street improvement project.
ROLL CALL AND ATTENDANCE
Answering roll call were Dean Dorko, Vickie Kozak, Angie Kukay, John McDonald, Duane Myers and John Starcher.
Also present was Fiscal Officer Rhonda Botti Sowers.
There were no visitors in attendance.
CLEMONS STREET IMPROVEMENTS, CHANGE ORDER 2 – Mr. Starcher explained that the recent acquisition of easements at the south end of Clemons Street will necessitate additional excavation and paving to widen the street which was not anticipated in the original plan. Additional cost for this work is $3,692.00. It was also discovered that the original plans did not make provision to pave the approach to two existing drives on Clemons St. Cost for this work is $800. Total cost of change order 2 is an additional $4,492.00.
Mr. Myers moved to approve Change Order 2 in the amount of $4,492.00 and authorize 7L Construction to proceed with the work. Second by Mr. McDonald. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mrs. Kozak. Meeting adjourned by unanimous vote at 6:07 p.m.
October 23, 2012
VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD OCTOBER 23, 2012
President Pro Tem John Starcher called the meeting to order at 6:00 p.m. and opened with the Pledge of Allegiance.
ROLL CALL AND ATTENDANCE
Answering roll call were Dean Dorko, Vickie Kozak, Angie Kukay, John McDonald, Duane Myers and John Starcher. Mr. Myers was excused following legislation.
Also present were Fiscal Officer Rhonda Botti Sowers, Street Commissioner Bryan Lucas and Zoning Administrator Bob Hruska.
There were no visitors in attendance.
MINUTES
Minutes of the October 11, 2012 regular meeting were approved as submitted.
VISITOR COMMENTS
There were no visitor comments.
LEGISLATION
Councilwoman Angie Kukay read the legislation by title only.
A. ORDINANCE NO. 13, 2012 – An Ordinance to Change the Zoning Classification of Property Located in Marblehead, Ohio from “R-1 Residential” to “Business” and to Amend the Zoning Map Accordingly. This was the third reading.
Motion to adopt Ordinance No. 13, 2012 made by Mr. Dorko and seconded by Mr. McDonald. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
B. ORDINANCE NO. 14, 2012 – An Ordinance to Change the Zoning Classification of Property Located in Marblehead, Ohio from “R-1 Residential” to “Business” and to Amend the Zoning Map Accordingly. First reading; no action taken. Second reading will be November 8, 2012.
OLD BUSINESS
A. Village Clock – Mr. Hruska reported that Joe Wise is unable to give an estimate on repairs to the clock until he can examine the clock movements. Mr. Lucas stated he can remove the inner workings in order for Mr. Wise to inspect them at his shop and prepare an estimate for repairs.
B. Clemons St. Easement and Paving Update – Mr. Starcher announced that he was successful in obtaining additional easements to widen the south end of Clemons St. The contractor is now preparing a revised estimate for the additional work. Council agreed to pay Neil Bishoff $1,0000.00 for an easement 2.5 ft. wide by 131 ft. long on the east side of the street and to pay Dawn Oglesbee and Jim Oglesbee $270.00 for an easement 2.5 ft. wide by 35 ft. long on the west side of the street.
C. Annual Employee Evaluations – Mr. Starcher reminded that it is time to begin the annual employee evaluation process.
D. Property Leases – In preparing the advertisement for lease of the buildings at 414 and 414 ½ W. Main St. Mrs. Sowers discovered there are currently three leases, not two. There is one lease for the building at 414 ½ W. Main and two leases – one for the upstairs and one for the downstairs – of the building at 414 W. Main. Both leases at 414 are with the same person. Council agreed that there should just be two leases, one for each building and instructed the Fiscal Officer to advertise to accept bids for two leases.
NEW BUSINESS
A. Fall Leaf Collection – Fall leaf collection has begun in the Village. Bags are available to residents free of charge and may be picked up at the Town Hall. Bagged leaves set at the curb will be picked up Monday through Friday. Council agreed to apply for Joint Solid Waste District funds to reimburse the Village for leaf collection costs.
B. Change Regular Meeting from November 22 to November 29 due to Thanksgiving – To avoid conflict with Thanksgiving, the second regular meeting in November was changed to Thursday, November 29, 2012 at 6:00 p.m.
C. Letter of Commendation for Police Officers – Mr. Starcher extended praise to Ptl. Casey Joy and Ptl. Loren Welch who were commended in a letter from Bruce Libey for their recent actions during a call for assistance on Johnson’s Island. Copy of the letter was placed in each officer’s personnel file.
REPORTS
Solicitor
No report.
Finance and Records Committee
Mr. Starcher had nothing to report.
Beautification/Parks/Cemetery Committee
Mr. McDonald had nothing to report.
Streets/Sidewalks/Sewer Committee
Mr. Dorko had nothing to report.
Utilities/Ferries/Waterfront
No report.
Annexation/Subdivision/Planning Commission Committee
Mrs. Kozak had nothing to report.
Safety/Insurance Committee
Mrs. Kukay advised the insurance committee met recently to discuss the current policies as well as issues encountered with agents representing the insurance companies. She asked if Council is interested in making any changes. Mr. Starcher asked that the Insurance Committee prepare a recommendation for consideration at the next meeting.
Fiscal Officer
Mrs. Sowers had nothing to report.
Fire Department
No report.
Street Commissioner
Mr. Lucas had nothing to report.
Police Department
No report.
Zoning Administrator
Mr. Hruska had nothing to report.
Board of Public Affairs
Mr. Starcher expressed sympathy on behalf of the Council regarding the recent death of Board of Public Affairs President Tom Bird.
AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $15,258.72 was made by Mr. McDonald and seconded by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.
ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mrs. Kozak. Meeting adjourned by unanimous vote at 6:42 p.m.
October 23, 2012 Public Hearing
VILLAGE OF MARBLEHEAD PUBLIC HEARING
HELD OCTOBER 23, 2012
President Pro Tem John Starcher called the meeting to order at 5:45 p.m. and opened with the Pledge of Allegiance.
Answering roll call were Dean Dorko, Vickie Kozak, Angie Kukay, John McDonald, Duane Myers and John Starcher.
Also present were Fiscal Officer Rhonda Botti Sowers, Zoning Inspector Bob Hruska and Street Commissioner Bryan Lucas.
Visitors in attendance were Barbara Monak and Steve Monak.
Mr. Starcher stated the purpose of the Public Hearing was to review the proposed zoning ordinance amendment to rezone parcels along Main Street located at 922 W. Main, 914 W. Main, 910 W. Main, 906 W. Main, 102 Perry, 130 W. Main and 110 W. Main from “R-1 Residential” to “Business.”
Mr. Hruska explained that the properties at 906 W. Main, 102 Perry, 130 W. Main and 110 W. Main are already being used for business purposes and all are in an area recommended for business.
The Planning Commission held a hearing on this request on September 5, 2012 and voted to recommend approval of the rezoning.
Mr. Myers moved to approve the recommendation of the Planning Commission to rezone these properties from residential to business. Second by Mr. McDonald. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Dorko. Meeting adjourned by unanimous vote at 5:51 p.m.
October 11, 2012
VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD OCTOBER 11, 2012
Mayor Jacqueline Bird called the meeting to order at 6:07 p.m. and opened with the Pledge of Allegiance.
ROLL CALL AND ATTENDANCE
Answering roll call were Dean Dorko, Vickie Kozak, Angie Kukay, John McDonald, Duane Myers and John Starcher.
Also present were Fiscal Officer Rhonda Botti Sowers, Solicitor Jim Barney, Street Commissioner Bryan Lucas, Fire Chief Doug Waugh, Police Chief Greg Fultz, Zoning Administrator Bob Hruska and Board of Public Affairs president Tom Bird.
Visitor in attendance was Marvin Rettig, member of the joint fire exploratory committee.
MINUTES
Minutes of the September 27, 2012 public hearing and September 27, 2012 regular meeting were approved as submitted.
VISITOR COMMENTS
There were no visitor comments.
LEGISLATION
President Pro Tem John Starcher read the legislation by title only.
A. ORDINANCE NO. 12, 2012 – An Ordinance Providing for a Pay Increase for the Board of Public Affairs, the Village Council, and the Mayor of the Village of Marblehead.
Motion to adopt Ordinance No. 12, 2012 made by Mr. Myers and seconded by Mr. Starcher. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
B. ORDINANCE NO. 13, 2012 – An Ordinance to Change the Zoning Classification of Property Located in Marblehead, Ohio from “R-1 Residential” to “Business” and to Amend the Zoning Map Accordingly. Second reading; no action taken. Third reading will be October 23, 2012.
C. RESOLUTION NO. 8, 2012 – A Resolution of Authorization for Clean Ohio Application and Declaring an Emergency.
Motion to waive three readings on three separate occasions made by Mr. Starcher and seconded by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
Motion to retain the emergency clause made by Mr. Starcher and seconded by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
Motion to adopt Resolution No. 8, 2012 made by Mrs. Kukay and seconded by Mr. Myers. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
OLD BUSINESS
A. Joint Fire Committee Final Report and Recommendation – Chief Waugh reported on the public information meeting held at the Danbury Township Hall on October 2 regarding the recently completed study which recommended that the Lakeside and Marblehead Fire Departments be merged into a single Danbury Township department. He said the meeting was well attended and the input received was very supportive of the recommendation. Following this meeting the exploratory committee prepared a written recommendation requesting that votes be taken at the Township Trustee meeting on October 10, 2012 and the Village Council meeting on October 11, 2012 to move forward with the formation of a township fire department. Chief Waugh advised that the Township Trustees have voted to proceed and will now forward all documentation to the County Prosecutor for legal advice on how best to implement the plan. The Chief asked that Council consider doing the same and forward all paperwork to Solicitor Barney.
Marvin Rettig said he has been very impressed to see how the committee has worked to find a solution that will provide the best service to the community. He added that he has been asked to coordinate an advisory committee to assist with the transition.
Mrs. Kukay moved to accept the final recommendation of the exploratory committee. Second by Mrs. Kozak. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
B. Public Hearing and Change Regular Meeting date to Tuesday, October 23, 2012 – Mayor Bird reminded all that a public hearing will be held at 5:45 p.m. Tuesday, October 23 on a zoning amendment. The regular meeting will follow at 6:00 p.m. Mr. Myers will be excused following legislation at the regular meeting. The finance committee will meet at 5:15 p.m. to review bills prior to the regular meeting.
C. Change Order for Clemons/Charles Street Improvements – Council received a quote from 7L Construction itemizing costs for change order #1 to the Clemons, Charles Street improvement. Mr. Lucas explained that when the existing pavement was ground it was discovered there is a lack of road bed in a number of places along the road which necessitated the change order. Adjustments also need to be made to manhole height.
Mr. Starcher said there is an additional issue with this project; the existing pavement extends approximately 3 feet beyond the 10 foot easement that leads from Main Street to Clemons Street across the Bishoff property. Mr. Bishoff wants this encroachment removed. Discussion followed on the need for a wider easement. Chief Waugh pointed out the difficulty in getting firefighting equipment down the road currently. Council authorized Mayor Bird and President Starcher to approach the adjacent property owners about obtaining a wider easement.
Mr. Starcher moved to approve change order #1 to the Clemons/Charles Street improvement in the amount of $8,678.00. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
D. Building Leases for 414 and 414 ½ W. Main Street – Solicitor Barney advised that per the requirements of the Ohio Revised Code, Council is required to advertise to accept bids to lease the village’s buildings at 414 and 414 ½ W. Main Street.
Mr. Starcher moved to advertise to accept bids for leases of up to five years at an annual rate, payable monthly of the buildings at 414 and 414 ½ W. Main Street. Second by Mr. Myers. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
E. Inspection of 414 ½ W. Main Street – Council received an estimate from Glovinsky Construction to repair the roof at 414 ½ W. Main Street. Following an inspection Mr. Glovinsky felt the damage is from rot and not insects.
Mr. Starcher moved to authorize repairs up to $3,000.00 at 414 ½ W. Main Street by Glovinsky Construction. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
NEW BUSINESS
A. Federal Surplus Purchasing Program – Mr. Myers moved to enroll in the Federal Surplus Purchasing Program and authorize department heads to use the program with the provision that Council approval will be required before making purchases. Second by Mr. McDonald. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
B. Repair Village Clock – Mr. Hruska advised Council that Joseph Wise of Wise Fine Clocks has offered to repair the clock on village property at 414 W. Main St. Council is in favor of having the clock repaired but asked that Mr. Wise submit a cost estimate before a decision is made.
REPORTS
Solicitor
Mr. Barney had nothing to report.
Finance and Records Committee
Mr. Starcher said the police sub-committee met recently and is working on a recommendation for Council regarding police staffing.
Beautification/Parks/Cemetery Committee
Mr. McDonald submitted a budget quote prepared by Matt Simpson of the Floyd Browne Group regarding costs for construction of a bike path along Main Street to Lakepoint Park. The estimate will be needed if Council applies for grant funding from ODOT and also to determine how much money the Village would need to provide in grant matching funds.
Streets/Sidewalks/Sewer Committee
Mr. Dorko had nothing to report.
Utilities/Ferries/Waterfront
Mr. Myers announced that Water Superintendent Bob Biers has submitted his notice to retire on December 12, 2012 and the Board of Public Affairs will be advertising for a Class III water plant operator.
Annexation/Subdivision/Planning Commission Committee
Mrs. Kozak asked the procedure for reporting inoperable street lights. Mr. Lucas explained the procedure and will follow up on a light on Main Street that has been reported but not yet repaired by Ohio Edison.
Safety/Insurance Committee
Mrs. Kukay advised the insurance committee will meet with the Fiscal Officer at 3 p.m. Oct. 18 to review the current insurance policies.
Fiscal Officer
Mrs. Sowers announced that UAN software will be upgraded to a new format beginning in January. She will be taking mandatory training to learn the new program features in the near future.
Fire Department
Chief Waugh had nothing further to report.
Street Commissioner
Mr. Lucas advised that he attended a meeting in Bowling Green earlier in the day to learn about ODOT projects scheduled for 2013. He said the culvert replacement project at Lakepoint Park is on the schedule for next year. Mr. Lucas also reported that Curt Swain of Mainly Masonry has completed the ADA crosswalk mats and the memorial bench for Chuck Wiedenhoft should be received in the next two weeks
Police Department
Regarding the recent Harsh Road speeding complaint, Chief Fultz said he and Mr. Lucas have assessed existing signs on the road and plan to install additional speed limit signs as well as cautionary signs to watch for pedestrians. Council was in agreement with this plan for additional signs on Harsh Rd.
Zoning Administrator
Mr. Hruska had nothing to report.
Board of Public Affairs
Mr. Bird had nothing further to report.
AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $48,428.15 was made by Mr. McDonald and seconded by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-abstained. Motion carried.
ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 7:36 p.m.
APPROVED:
_________________________________
Jacqueline A. Bird, Mayor
Attest:
____________________________________
Rhonda Botti Sowers, Fiscal Officer
September 27, 2012
VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD SEPTEMBER 27, 2012
In the absence of Mayor Jacqueline Bird, President Pro Tem John Starcher called the meeting to order at 6:00 p.m. and opened with the Pledge of Allegiance.
ROLL CALL AND ATTENDANCE
Answering roll call were Vickie Kozak, Angie Kukay, John McDonald, Duane Myers and John Starcher. Dean Dorko was excused.
Also present were Fiscal Officer Rhonda Botti Sowers and Zoning Administrator Bob Hruska.
There were no visitors in attendance.
MINUTES
Minutes of the September 13, 2012 regular meeting were approved as submitted.
VISITOR COMMENTS
There were no visitor comments.
LEGISLATION
Councilwoman Angie Kukay read the legislation by title only.
A. ORDINANCE NO. 12, 2012 – An Ordinance Providing for a Pay Increase for the Board of Public Affairs, the Village Council, and the Mayor of the Village of Marblehead.
Second reading; no action taken. Third reading will be October 11, 2012.
B. ORDINANCE NO. 13, 2012 – An Ordinance to Change the Zoning Classification of Property Located in Marblehead, Ohio from “R-1 Residential” to “Business” and to Amend the Zoning Map Accordingly. First reading; no action taken. Second reading will be October 11, 2012.
C. RESOLUTION NO. 7, 2012 – Resolution Accepting the Amounts and Rates as Determined by the Budget Commission and Authorizing the Necessary Tax Levies and Certifying Them to the County Auditor
Motion to waive three readings on three separate occasions made by Mr. Dorko and seconded by Mr. McDonald. Vote: Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
Motion to adopt Resolution No. 7, 2012 made by Mrs. Kukay and seconded by Mrs. Kozak. Vote: Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
OLD BUSINESS
A. Harsh Road Speeding Complaint – Mr. Starcher reported that Chief Fultz was contacted by Dave Prim, a Harsh Road resident who purchased a hand held speed gun because he believes there is a problem with speeding on his street. Mr. Prim provided the Chief a list of speeds he recorded on five separate days between July 26 and September 3. During this time he clocked 59 vehicles exceeding the 25 mph limit with speeds as high as 34 mph. During discussion Council noted the Chief has had his department monitoring Harsh Road but the officers have not observed a problem. The Chief had advised he will continue to check the area.
B. Columbia Gas Letter – Mr. Starcher provided copies of a letter sent by the Village Solicitor to John Bentley of Columbia Gas regarding the utility’s refusal to relocate its gas line along Main Street.
NEW BUSINESS
A. Accept Donation of Bench in Memory of Charles Wiedenhoft – The Wiedenhoft family has expressed a desire to purchase a bench in memory of Chuck Wiedenhoft and would like it placed in the public area at the foot of Erie Street. Mrs. Kukay moved to accept the donation of a memorial bench for Chuck Wiedenhoft and to have it located at the foot of Erie Street. Second by Mrs. Kozak. Vote: Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
REPORTS
Solicitor
No report.
Finance and Records Committee
Mr. Starcher had no committee report.
Beautification/Parks/Cemetery Committee
Mr. McDonald reported that he recently spoke with Matt Simpson of the Floyd Browne Group regarding the next step for a bike path. He said Council’s next requirement will be to write a letter of interest for grant funding to ODOT and also to determine how much money the Village has available for matching funds.
Streets/Sidewalks/Sewer Committee
No report.
Utilities/Ferries/Waterfront
Mr. Myers had nothing to report.
Annexation/Subdivision/Planning Commission Committee
Mrs. Kozak said she received complaints regarding a yellow pole located in the road on the north side of Main Street just west of Alexander Pike. The pole contains an ODNR sign for the Lakeside Daisy Preserve. Council noted that while the pole appeared to be in the road while the construction was being done it is apparent that it is not in the roadway now that the paving is completed and the edge line painted.
Safety/Insurance Committee
Mrs. Kukay reminded everyone that the first public meeting regarding the fire department merger study will be held at the Danbury Township Hall on Tuesday, October 2 at 7:00 p.m.
Fiscal Officer
Mrs. Sowers reported that the Nextel phone system will be discontinued next June. The Village currently has 10 Nextel cell phones assigned to the police, fire, street and water departments but the street department is the only one still using the phone on a regular basis since the other departments use radios to communicate with one another. Council agreed to discontinue the Nextel phones and look into a Verizon wireless plan for the Street Department.
Police Department
No report.
Fire Department
No report.
Zoning Administrator
Mr. Hruska advised that he and Mr. Lucas recently attended an informational meeting on the Federal Surplus Property program which allows local governments to purchase surplus property such as used police vehicles and equipment, lawn mowers and office furniture. He added that there is no cost to enroll in this program.
Street Commissioner
Mr. Starcher presented the Street Commissioner’s report. One of the old concrete benches has been refurbished and located on the former Gresh property. The Clemons Cemetery fence has been completed and the section along the St. Mary’s Cemetery should be finished soon. The storm sewer at the south end of Clemons St. has been repaired. The roof on the rental unit at 414½ W. Main Street is in need of repair but it’s not certain whether the damage is being caused by moisture or insects. Council authorized Mr. Lucas to have Glovinsky Construction examine the building to advise what repairs need to be made.
Board of Public Affairs
No report.
AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $10,539.81 was made by Mr. Myers and seconded by Mr. McDonald. Vote: Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mrs. Kozak. Meeting adjourned by unanimous vote at 6:40 p.m.
APPROVED:
_________________________________
Jacqueline A. Bird, Mayor
Attest:
____________________________________
Rhonda Botti Sowers, Fiscal Officer
September 27, 2012 Public Hearing
VILLAGE OF MARBLEHEAD PUBLIC HEARING
HELD SEPTEMBER 27, 2012
President Pro Tem John Starcher called the meeting to order at 5:45 p.m. and opened with the Pledge of Allegiance.
Answering roll call were Vickie Kozak, Angie Kukay, John McDonald, Duane Myers and John Starcher. Dean Dorko was excused.
Also present were Fiscal Officer Rhonda Botti Sowers and Zoning Inspector Bob Hruska.
There were no visitors in attendance.
Mr. Starcher stated the purpose of the Public Hearing was to review the proposed zoning ordinance amendment to rezone two parcels located behind 828 E. Main Street from “R-1 Residential” to “Business.” The property is owned by LeRoy and Kathleen Widing.
Mr. Hruska explained that the property has been used for a boat storage yard and business for more than 30 years. The Planning Commission held a hearing on this request on August 8, 2012 and voted to recommend approval of the rezoning.
Mr. Myers moved to approve the recommendation of the Planning Commission. Second by Mr. McDonald. Vote: Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
Motion to adjourn made by Mrs. Kukay and seconded by Mrs. Kozak. Meeting adjourned by unanimous vote at 5:53 p.m.
APPROVED:
_________________________________
Jacqueline A. Bird, Mayor
Attest:
____________________________________
Rhonda Botti Sowers, Fiscal Officer
September 13, 2012
VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD SEPTEMBER 13, 2012
Mayor Jacqueline Bird called the meeting to order at 6:03 p.m. and opened with the Pledge of Allegiance.
ROLL CALL AND ATTENDANCE
Answering roll call were Dean Dorko, Vickie Kozak, Angie Kukay, John McDonald and John Starcher. Duane Myers was excused.
Also present were Fiscal Officer Rhonda Botti Sowers, Solicitor Jim Barney, Fire Chief Doug Waugh and Zoning Administrator Bob Hruska.
There were no visitors in attendance.
MINUTES
Minutes of the August 23, 2012 regular meeting were approved as submitted.
VISITOR COMMENTS
There were no visitor comments.
LEGISLATION
President Pro Tem John Starcher read the legislation by title only.
A. ORDINANCE NO. 12, 2012 – An Ordinance Providing for a Pay Increase for the Board of Public Affairs, the Village Council, and the Mayor of the Village of Marblehead.
First reading; no action taken. Second reading will be September 27, 2012.
OLD BUSINESS
A. Joint Fire Merger Study Final Report – Fire Chief Doug Waugh provided a detailed account of the findings in the fire department merger study done by Robert Leonhard Planning and Consulting. The study concluded that the most expeditious and cost effective way of providing fire and EMS service to the community is to merge the existing departments into a single, Danbury Township Fire Dept. and incorporate the staff and equipment of both departments into the new department. The first public information meeting on this proposal is scheduled for 7:00 p.m. on Tuesday, October 2, 2012 at the Danbury Township Hall.
B. Authorize Storm Sewer Repair on Main St. at Clemons St. – Mr. Starcher moved to accept the quote of $3,200.00 from 7L Construction for repair of the storm tile at Main and Clemons Streets. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.
C. Clemons Cemetery Fence – Mayor Bird reported that the fence replacement is underway at Clemons Cemetery. She added that the priest at St. Mary’s Byzantine notified her they will share the cost with the Village for replacing the fence adjacent to St. Mary’s Cemetery.
D. Mayor’s Vacation – Mayor Bird reminded that she will be on vacation from September 22 to October 6. In her absence, President Pro Tem John Starcher will be the acting mayor.
NEW BUSINESS
A. Authorize Purchase of Police Vehicle – Mr. Dorko moved to authorize the purchase of a 2013 Ford Utility Police Interceptor through the State Purchasing Program from Statewide Ford at a cost of $24,965.00. Second by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.
B. Dock Tax – Mrs. Sowers asked for clarification on the intent of legislation passed in 1990 implementing the watercraft dockage tax. She was questioned by a resident who asked if this tax applies to all dock owners or only to marinas. After consultation with Solicitor Barney and discussion by Council it was determined the tax applies to all docks in the village.
C. Set Public Hearing for Zoning Amendment and Change Regular Meeting Date to October 23 – Council received notification that the Planning Commission voted to recommend approval of an amendment to rezone 922 W. Main, 914 W. Main, 910 W. Main, 906 W. Main, 102 Perry, 130 W. Main and 110 W. Main from “R-1 Residential” to “Business”. In order to meet the timeframes required by the zoning ordinance, Council set a public hearing on this application for 5:45 p.m. on Tuesday, October 23, 2012 in the Fire Station. Rather than hold two meetings that week, the date for the second regular meeting of the month was changed from Thursday, October 25 to Tuesday, October 23 at 6:00 p.m.
REPORTS
Solicitor
No report.
Finance and Records Committee
Mr. Starcher reported that he contacted Mid Ohio Pipeline to find out the status of the gas line replacement along Main Street only to learn that Columbia Gas cancelled the project. Mr. Starcher said Water Plant Supt. Bob Biers spoke with Mark Wright of Columbia Gas who told him that in preliminary testing it was discovered the gas line is three feet from the water line and, as a result, Columbia Gas will not move the line. Council asked that the Solicitor send a letter to Columbia Gas to put them on notice that any future water repair delays caused by the location of the gas line in the water line trench will result in a charge to the gas company for reimbursement of expenses.
Beautification/Parks/Cemetery Committee
Mr. McDonald had nothing to report.
Streets/Sidewalks/Sewer Committee
Mr. Dorko had nothing to report.
Utilities/Ferries/Waterfront
No report.
Annexation/Subdivision/Planning Commission Committee
Mrs. Kozak had nothing to report.
Safety/Insurance Committee
Mrs. Kukay had nothing to report.
Fiscal Officer
Mrs. Sowers gave a brief report to council regarding offers currently being received for different electric rates and from different electric suppliers. She contacted the PUCO to find out how these offers work with the Village’s electric aggregation program and said that those who accept one of the offers will effectively opt out of the aggregation rate. With regard to the Village’s own electric usage, Council agreed to continue with the aggregation program.
Police Department
No report.
Fire Department
Chief Waugh had nothing to report.
Street Commissioner
No report.
Zoning Administrator
Mr. Hruska had nothing to report.
Board of Public Affairs
No report.
AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $103,687.55 was made by Mr. Dorko and seconded by Mr. McDonald. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Starcher-abstained. Motion carried.
ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 7:13 p.m.
APPROVED:
_________________________________
Jacqueline A. Bird, Mayor
Attest:
____________________________________
Rhonda Botti Sowers, Fiscal Officer
August 23, 2012
VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD AUGUST 23, 2012
Mayor Jacqueline Bird called the meeting to order at 5:37 p.m. and opened with the Pledge of Allegiance.
ROLL CALL AND ATTENDANCE
Answering roll call were Vickie Kozak, Angie Kukay, John McDonald and John Starcher. Dean Dorko and Duane Myers were excused.
Also present were Fiscal Officer Rhonda Botti Sowers, Street Commissioner Bryan Lucas and Zoning Administrator Bob Hruska.
There were no visitors in attendance.
MINUTES
Minutes of the August 9, 2012 regular meeting were approved as submitted.
VISITOR COMMENTS
There were no visitor comments.
LEGISLATION
There was no legislation.
AMEND PERSONNEL HANDBOOK
Mr. Starcher moved to amend the personnel handbook by adding Section 3.9 Compensation for Attending Meetings; adding Section 13.20 Fraud Reporting; and amending Section 8.4 Uniform Allowance. Second by Mr. McDonald. Vote: Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.
AUTHORIZE REPAYMENT OF ADVANCE
Mrs. Kozak moved to authorize repayment of an advance in the amount of $10,480.00 to the General Fund from the Coastal Management Grant Fund. Second by Mrs. Kukay. Vote: Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.
OLD BUSINESS
A. Set Public Hearing for Zoning Amendment at 828 E. Main St. – Council received notice that the Planning Commission voted to recommend approval of a request by LeRoy and Kathleen Widing to rezone property at the rear of 828 E. Main Street from Residential 1 to Business. Council set a public hearing on this zoning amendment for 5:45 p.m. on Thursday, September 27, 2012 at the Fire Station.
B. Perch Festival Parade – Mayor Bird reminded all that the Perch Festival parade will be held at 10 a.m. August 25. Village officials will participate in the parade.
C. Clemons Cemetery Fence – Noting that the chain link fence which runs along the village sidewalk adjacent to the St. Mary’s Byzantine Cemetery will not be replaced at the same time as the Clemons Cemetery portion of the fence Mayor Bird asked if Council would like to submit an application for a 50% match OSS Solid Waste grant for the remaining 85 ft. of fence. Total cost for this section of fence is $6,174.00. During discussion it was suggested that St. Mary’s may be willing to split the cost of the fence which would result in the Village paying the same amount as it would with a grant. Mrs. Sowers advised there is sufficient money appropriated for this cost. Council supported the suggestion and authorized Mayor Bird to contact Fr. Bryan at St. Mary’s to see if there is interest.
D. Columbia Gas/Main St. Update – Mr. Starcher reported that a representative of the pipeline company contracted by Columbia Gas to relocate the gas line in an area along Main St. met with Water Supt. Biers to find out waterline locations. Mr. Starcher contacted the representative for a copy of the project schedule but has not yet received it.
NEW BUSINESS
A. Set Trick of Treat – Council set Trick or Treat time in the Village for Wednesday, October 31, 2012 from 6:00 to 8:00 p.m.
B. Beautification for 2013 – Council authorized Mr. Lucas to purchase additional resin flower pots to be placed on Village property.
REPORTS
Solicitor
No report.
Finance and Records Committee
Mr. Starcher had nothing to report.
Beautification/Parks/Cemetery Committee
Mr. McDonald had nothing to report.
Streets/Sidewalks/Sewer Committee
No report.
Utilities/Ferries/Waterfront
No report.
Annexation/Subdivision/Planning Commission Committee
Mrs. Kozak reported receiving very positive comments about the condition of the Village property at 214 E. Main St., where the former Gresh home was located.
Safety/Insurance Committee
Mrs. Kukay had nothing to report.
Fiscal Officer
Mrs. Sowers had nothing to report.
Police Department
No report.
Fire Department
No report.
Street Commissioner
Mr. Lucas is currently refurbishing concrete benches and asked if Council would like them done as small benches each with 2 concrete supports or large benches with 3 concrete supports. Council agreed to have smaller benches. The plan is to place the first ones at 214 E. Main.
Zoning Administrator
Mr. Hruska had nothing to report.
Board of Public Affairs
No report.
AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $8,062.72 was made by Mr. Starcher and seconded by Mrs. Kukay. Vote: Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.
ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 6:06 p.m.
APPROVED:
_________________________________
Jacqueline A. Bird, Mayor
Attest:
____________________________________
Rhonda Botti Sowers, Fiscal Officer
August 9, 2012
VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD AUGUST 9, 2012
Mayor Jacqueline Bird called the meeting to order at 6:07 p.m. and opened with the Pledge of Allegiance.
ROLL CALL AND ATTENDANCE
Answering roll call were Dean Dorko, Angie Kukay, John McDonald, Duane Myers and John Starcher. Vickie Kozak was excused.
Also present were Fiscal Officer Rhonda Botti Sowers, Solicitor Jim Barney, Street Commissioner Bryan Lucas, Zoning Administrator Bob Hruska and Board of Public Affairs President Tom Bird.
There were no visitors in attendance.
MINUTES
Minutes of the July 26, 2012 regular meeting were approved as submitted.
VISITOR COMMENTS
There were no visitor comments.
LEGISLATION
There was no legislation.
OLD BUSINESS
A. Columbia Gas/ Main Street Update – Neither Mr. Barney nor Mr. Starcher has been contacted by Columbia Gas regarding the relocation of a gas line away from the waterline along a portion of Main Street. BPA President Bird said he was contacted by Jerome Boytim who just received notification from Columbia Gas that work will be done on the line in front of his home. Mr. Bird will obtain a copy of the letter to help Council determine when this work is going to be done.
B. Clemons St. Storm Sewer and Improvements – Mr. Lucas reported that Adkins Sanitation inspected the storm sewer at the corner of Clemons and Main Street and learned that it has been crushed. The inspection also showed that this line does not drain north to the lake but instead runs under Main Street and drains south into the quarry. He said approximately 20 feet of pipe will need to be replaced in order to correct the drainage problem.
Mrs. Sowers reported that bid opening for the Clemons Street Improvement Project was August 8. Five bids were received and the apparent low bidder is Seven L Construction with a bid of $49,304.00 which is well under the engineer’s estimate of $64,500.00. The bids are currently being tabulated by Kusmer and Associates and a recommendation for a contract award will be made following the tabulation.
Mr. Lucas said he would like to coordinate the replacement of the tile at the top of Clemons St. so that it can be done at the same time as the improvement project. He will check with the low bidder to obtain a quote for the work.
C. Crack Sealing for Cottage Cove – Mr. Dorko said he and Mr. Lucas have discussed various options for crack sealing and recommend that for this year the village contract to do Cottage Cove.
Mr. Starcher moved to accept the proposal from Kreimes in the amount of $2,200.00 to crack seal Cottage Cove. Second by Mr. McDonald. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
D. Cemetery Fence Status – Mrs. Sowers reported the grant paperwork for the Clemons Cemetery fence has been filed and approved by the Solid Waste District. The order has been placed with Fremont Fence and the work is now being coordinated with Mr. Lucas to schedule installation.
E. Handicapped mats – Mr. Lucas reported that Curt Swain of Mainly Masonry will be installing the handicapped mats along Main Street in the near future.
NEW BUSINESS
A. Finance Committee Budget Process – The Finance Committee will be starting meetings with department heads to begin preparation of the 2013 budget.
B. Uniform Allowance Policy – Mrs. Sowers said she discovered that a change in the uniform policy implemented in 2009 eliminated uniform reimbursements for full-time Fire Dept. staff. During discussion Council agreed it was never the intent to exclude the full-time Fire Dept. employee from the uniform policy. A policy amendment will be prepared for consideration at the next meeting.
REPORTS
Mayor
Mayor Bird reported Council will be receiving a recommendation from the Planning Commission which met August 8 to consider a rezoning at 828 E. Main Street. After the recommendation is received a public hearing date will need to be set.
The Mayor announced she will be on vacation from September 23 to October 5. President of Council John Starcher will conduct the September 27 Council meeting and attend the October Planning Commission meeting in the Mayor’s absence.
Solicitor
Mr. Barney extended thanks to the Mayor and Council for kindnesses shown following the recent death of his mother.
Finance and Records Committee
Mr. Starcher said the committee which is studying the police staffing and budget met recently and is continuing its work.
Beautification/Parks/Cemetery Committee
Mr. McDonald had nothing to report.
Streets/Sidewalks/Sewer Committee
Mr. Dorko said he will not be able to attend the next Council meeting due to the fact it is the same time he is required to be at the open house for the new US Customs and Border Protection facility where he works. Mayor Bird excused him from the August 23 meeting.
Utilities/Ferries/Waterfront
Mr. Myers said he has a conflict for the next meeting due to a school event which begins at 6:00 p.m. August 23.
Change starting time for August 23 meeting
Mayor Bird changed the starting time for the August 23 meeting to 5:30 p.m. so enough Council members will be in attendance to enact legislation in the event there is any to be considered.
Annexation/Subdivision/Planning Commission Committee
No report.
Safety/Insurance Committee
Mrs. Kukay reported that she and Mr. Myers met this afternoon with Kelly McClain of Ohio Insurance Services Agency to discuss health insurance options. The insurance committee plans to meet with the Fiscal Officer in the near future to review the current health benefits.
Fiscal Officer
Mrs. Sowers had nothing more to report.
Police Department
No report.
Fire Department
No report.
Street Commissioner
Mr. Lucas asked if Council would be interested in replacing the wood on the old concrete bench forms with composite material and using them in areas throughout the village. Council agreed to try a couple and see how they turn out.
Mr. Lucas also reminded those who registered that the annual trip to the Stone Lab will be August 24th.
Zoning Administrator
Mr. Hruska extended thanks to Mr. Barney for guidance he provided the Planning Commission members in developing findings of fact for their hearing procedures.
Board of Public Affairs
Mr. Bird reported that Daniel Bond and Wendy Jaskulski have been hired as new water plant operators. Both began their duties on August 6.
AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $56,641.86 which includes July payroll was made by Mr. Myers and seconded by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-abstained. Motion carried.
ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 6:57 p.m.
APPROVED:
_________________________________
Jacqueline A. Bird, Mayor
Attest:
____________________________________
Rhonda Botti Sowers, Fiscal Officer
July 26, 2012
VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD JULY 26, 2012
Mayor Jacqueline Bird called the meeting to order at 6:00 p.m. and opened with the Pledge of Allegiance.
ROLL CALL AND ATTENDANCE
Answering roll call were Dean Dorko, Vickie Kozak, Angie Kukay, Duane Myers and John Starcher. John McDonald was excused.
Also present were Police Chief Greg Fultz, and Zoning Administrator Bob Hruska. Fiscal Officer Rhonda Botti Sowers was excused. Mr. Hruska was appointed to take the minutes.
Visitors in attendance were Dave Hirt and Marvin Rettig.
MINUTES
Minutes of the July 12, 2012 regular meeting were approved as submitted.
VISITOR COMMENTS
There were no visitor comments.
LEGISLATION
President Pro Tem John Starcher read the legislation by title only.
A. RESOLUTION NO. 4, 2012 – AGREEMENT APPOINTING RICHARD R. GILLUM III, SOLICITOR, JOHN A. KOCHER & JAMES C. BARNEY, ASSISTANT SOLICITORS FOR THE VILLAGE OF MARBLEHEAD, OHIO AND DECLARING AN EMERGENCY.
Motion to waive three readings on three separate occasions made by Mr. Dorko and seconded by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
Motion to retain the emergency clause made by Mr. Myers and seconded by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
Motion to adopt Resolution No. 4, 2012 made by Mrs. Kukay and seconded by Mrs. Kozak. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
B. RESOLUTION NO. 5, 2012 – RESOLUTION AUTHORIZING THE MAYOR OF THE VILLAGE OF MARBLEHEAD TO ENTER INTO A CONTRACT TO APPOINT KOCHER & GILLUM AS SOLICITORS FOR THE VILLAGE OF MARBLEHEAD, OHIO AND DECLARING AN EMERGENCY.
Motion to waive three readings on three separate occasions made by Mr. Myers and seconded by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
Motion to retain the emergency clause made by Mrs. Kozak and seconded by Mr. Starcher. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
Motion to adopt Resolution No. 5, 2012 made by Mr. Dorko and seconded by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
C. RESOLUTION NO. 6, 2012 – A RESOLUTION DECLARING THE AMOUNT OF
TAXES THAT MAY BE RAISED BY LEVY AT THE MAXIMUM RATES AUTHORIZED BY LAW WITHOUT THE VOTE OF THE ELECTORS TO BE INSUFFICIENT AND DECLARING THE NECESSITY OF A REPLACEMENT LEVY IN EXCESS OF SUCH RATES AND TO PROCEED TO SUBMIT IT TO THE ELECTORS OF THE VILLAGE OF MARBLEHEAD.
Motion to waive three readings on three separate occasions made by Mr. Myers and seconded by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
Motion to adopt Resolution No. 6, 2012 made by Mr. Starcher and seconded by Mrs. Kozak. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
OLD BUSINESS
A. OSS Recycling Grant for Cemetery Fence – Mr. Hruska announced that the Village was awarded a 50% matching grant from the OSS Solid Waste District for a recycled aluminum fence at Clemons Cemetery.
Mr. Starcher moved to accept the quote from Fremont Fence in the amount of $12,280.00 for the cemetery fence, authorize the grant award from OSS Solid Waste District in the amount of $6,140.00 be paid directly to Fremont Fence and further, authorize the Mayor to sign all necessary documents. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
B. Discussion on Golf Cart Ordinance – Chief Fultz said he has done research to learn how other communities handle inspection and licensing of golf carts for use on streets. Based on his research, the Chief does not feel it is feasible at this time for his department to implement and staff a golf cart program and he recommended that Council not make any changes to the current golf cart ordinance at this time. Mayor Bird added that, while golf carts are prohibited on roads in the Village, LSV (low speed vehicles) and NEV (neighborhood electric vehicles) are permitted on all streets with a speed limit of 35 mph or less. Council agreed, based on the recommendation of the Police Chief that the existing golf cart ordinance will remain in effect.
C. Update on Joint Fire District Study – Mrs. Kukay, a member of the fire department joint exploratory committee, presented the preliminary report of the consulting firm hired to study options for uniting the Marblehead and Lakeside Fire and EMS departments. While a number of options were considered, the consultant’s recommendation is that the two entities be combined to form a single township department. This option would reduce duplication, improve response time and allow the smoothest and most expedient transition. After reviewing the preliminary report, the committee voted unanimously to have the consulting firm prepare a full and complete report. Fellow committee members Dave Hirt and Marvin Rettig were present to answer questions. The final report should be completed within a month, after which time public meetings will be held to obtain public input on the proposal.
D. Crack Sealing for Cottage Cove – Mr. Dorko reported that Mr. Lucas obtained a quote in the amount of $2200.00 to crack seal Cottage Cove. Mr. Dorko said he feels in the long run it would be more cost effective for the Village to either purchase a crack sealing machine or participate in the program that would allow the village to use a machine in conjunction with the purchase of sealing material. Council agreed to obtain more information on these options before making a decision.
NEW BUSINESS
There was no new business.
REPORTS
Mayor
Mayor Bird reported the BPA has filled one open position at the water plant and hopes to have the second position filled soon. With the open position filled and the addition of a fourth operator it is anticipated overtime in the department will be greatly reduced.
Solicitor
No report.
Finance and Records Committee
Mr. Starcher announced he, Mr. Dorko, Mrs. Sowers and Chief Fultz will meet next on August 8 to continue their study of the police budget and staffing.
Mr. Starcher stated he has received complaints about the weeds at the site of the former Mutach’s Market. Mr. Dorko added that he has received similar complaints. Chief Fultz will send a notice to Mr. and Mrs. Klaehn advising them of the weed ordinance and the requirement to mow the property.
Beautification/Parks/Cemetery Committee
No report.
Streets/Sidewalks/Sewer Committee
Mr. Dorko had nothing to report.
Utilities/Ferries/Waterfront
Mr. Myers had nothing to report.
Annexation/Subdivision/Planning Commission Committee
Mrs. Kozak advised the next regular Planning Commission meeting has been moved to August 8. She stated one of the new recycled benches has been located across the street from the Town Hall and another will be going in Radar Park. Mrs. Kozak was joined by Council in commending Steve Dress for the great job he does with the flowers at Radar Park.
Safety/Insurance Committee
Mrs. Kukay had nothing to report.
Fiscal Officer
No report.
Police Department
Chief Fultz had nothing to report.
Fire Department
No report.
Street Commissioner
Mr. Hruska reported he has been working with Mr. Lucas to develop a form to inventory and record storm sewer inspection and cleaning.
Zoning Administrator
Mr. Hruska said that because previous notices have been disregarded he sent a certified letter to Timothy and Dianne Needles advising they are in violation of zoning for not installing a fence around the swimming pool at their Bay Point home. Council agreed that charges be filed for a criminal complaint if any further action is required.
Board of Public Affairs
No report.
AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $20,944.35 was made by Mrs. Kozak and seconded by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Starcher-abstained. Motion carried.
ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 7:44 p.m.
APPROVED:
_________________________________
Jacqueline A. Bird, Mayor
Attest:
____________________________________
Rhonda Botti Sowers, Fiscal Officer
July 12, 2012
VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD JULY 12, 2012
Mayor Jacqueline Bird called the meeting to order at 6:05 p.m. and opened with the Pledge of Allegiance.
The agenda was amended to add item C. Set Bid Opening for Clemons Street Project August 8 under New Business.
ROLL CALL AND ATTENDANCE
Answering roll call were Dean Dorko, Vickie Kozak, John McDonald, Duane Myers and John Starcher. Angie Kukay was excused.
Also present were Fiscal Officer Rhonda Botti Sowers, Solicitor Jim Barney, Police Chief Greg Fultz, Street Commissioner Bryan Lucas and Zoning Administrator Bob Hruska.
Visitor in attendance was Dereck Hymore.
MINUTES
Minutes of the June 26, 2012 regular meeting were approved as submitted.
SWEARING IN OF SEASONAL POLICE OFFICER DERECK HYMORE
Mayor Bird administered the oath of office to seasonal police officer Dereck J. Hymore. Ptl. Hymore briefly introduced himself and was welcomed by Council.
VISITOR COMMENTS
There were no visitor comments.
LEGISLATION
President Pro Tem John Starcher read the legislation by title only.
A. RESOLUTION NO. 3, 2012 – A Resolution of Necessity Pursuant to Section 5705.03 of the Revised Code Requesting the Ottawa County Auditor to Certify to the Council of the Village of Marblehead, Ottawa County, Ohio, the total Current Tax Valuation of the Village of Marblehead, Ohio and the Dollar Amount of Revenue that Would be Generated by the Replacement of a Two (2.0) Mill Tax Levy for Current Operating Expenses.
Motion to waive three readings on three separate occasions made by Mr. Dorko and seconded by Mr. Starcher. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
Motion to adopt Resolution No. 3, 2012 made by Mr. Myers and seconded by Mrs. Kozak. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
B. ORDINANCE NO. 11, 2012 – An Ordinance Repealing Ordinance No. 5 and Ordinance No. 7 Raising the Salaries of the Village Council and the Village Board of Public Affairs and Declaring An Emergency.
Motion to waive three readings on three separate occasions made by Mr. Myers and seconded by Mr. Starcher. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
Motion to retain the emergency clause made by Mr. Starcher and seconded by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
Motion to adopt Ordinance No. 11, 2012 made by Mr. Starcher and seconded by Mr. McDonald. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
OLD BUSINESS
A. Columbia Gas/Main St. – Mr. Starcher said he has not received any additional information from Mr. Bentley of Columbia Gas regarding a start time to move the gas line from the waterline trench along Main St. Mr. Barney will follow up with Columbia Gas.
B. Clemons Street Storm Sewer – Mr. Lucas said he inspected the storm sewer in front of the Oglesbee property at the corner of Clemons and Main Street and while it looks clear now the only way to know if there is an obstruction further down the line is to have it inspected with a camera. Council authorized Mr. Lucas to contact Adkins Sanitation to arrange for the line to be inspected.
C. Village Wide Cleaning Schedule for Storm Sewers – Mayor Bird asked that a schedule be developed to inspect and clean storm sewers throughout the village on a regular basis. Mr. Lucas said he will develop a form to document inspections and cleanings.
NEW BUSINESS
A. Perch Festival/Parade Saturday, August 25, 2012 – Mayor Bird announced that the annual Perch Festival will be held in James Park Saturday, August 25. Council members agreed to each contribute toward the purchase of beads to distribute during the parade.
B. Authorize Stacey Stetler for BPA Clerical Work and Seasonal Police Work – Chief Fultz announced that Ptl. Stacey Stetler, who is pregnant, has indicated she would like to go to light duty beginning August 4. The Chief’s intention is to move Ptl. Hymore into Ptl. Stetler’s 32 hour per week position at that time and have Ptl. Stetler fill the 16 hr. per week seasonal police position. Council was in agreement with this arrangement. Mayor Bird announced, in addition, the Board of Public Affairs took action at its July 10 meeting to appoint Stacey Stetler to a part-time clerical position with the water department.
C. Set Bid Opening for Clemons Street Project August 8 – Bid opening for the Clemons Street project was set for 10 a.m. August 8, 2012 in the Fire Station.
REPORTS
Solicitor
Mr. Barney had nothing to report.
Finance and Records Committee
Mr. Starcher said there have been issues recently regarding enforcement of the ordinance prohibiting golf carts in the village. A lengthy discussion followed on whether the ordinance applies on both public and private streets and whether the prohibition also applies on roads in gated communities within the village. Chief Fultz expressed the frustration his department has enforcing the ordinance, particularly because of the difficulty in identifying the difference between a golf cart which is prohibited and a neighborhood electric vehicle which is permitted on the roads. The subject will be placed on the next agenda for further discussion.
Mr. Starcher reported that he and the fiscal officer had a quarterly meeting July 11. Plans are to begin the budget process soon, beginning with the Water Dept. budget.
Beautification/Parks/Cemetery Committee
Mr. McDonald reported that Jeff Grashel of Standard Lafarge still plans to clear brush and vegetation from quarry owned property along the south side of Main Street between Biro’s and Starcher Enterprises.
Streets/Sidewalks/Sewer Committee
Mr. Dorko said he would like Council to consider acquiring a crack sealer. Mr. Lucas said he has some additional information which he will present in his report.
Utilities/Ferries/Waterfront
Mr. Myers had nothing to report.
Annexation/Subdivision/Planning Commission Committee
Mrs. Kozak extended thanks to Mr. Lucas for razing the Gresh house on village property at 214 E. Main St.
Safety/Insurance Committee
No report.
Fiscal Officer
Mrs. Sowers reported that the recycling grant bid packet was submitted to the OSS Solid Waste District on June 29 and also that the 2011 recycling allocation has been received.
Insurance Agent Kevin Lindsley contacted her to advise the renewal rate for health insurance is up only 0.1% over last year.
Mrs. Sowers met recently with representatives of Ohio Insurance Services, Inc. who would like to meet with the Insurance Committee. The representatives recommended that Council not make any changes in insurance prior to the end of this year due to the negative impact it would have on employee deductibles that have already been paid.
Police Department
Chief Fultz advised that his officers provided security during the St. Joseph Summerfest held recently in James Park and everything went smoothly.
Fire Department
No report.
Street Commissioner
Mr. Lucas reported that he has checked into the purchase of a crack sealer and learned that a new machine costs approximately $41,000.00. Leases are available with the rate determined by the length of time the machine is used. There is also a program where the crack sealing material can be purchased at a cost of $0.96 per pound and the machine is available for use at no additional fee. He said other municipalities find it more cost effective to contract for road sealing rather than perform the work themselves. Mr. Lucas will obtain a sealing estimate for comparison.
Mr. Lucas reported the park was left in remarkably good condition following the Summerfest activity.
Council discussed options to keep vehicles from being parked overnight on village property at 214 E. Main St. Mr. Lucas was authorized to designate a parking area and post a sign prohibiting overnight parking.
Mr. Lucas asked that Council think of options for covering the new backhoe because it is too large to fit into the garage.
Zoning Administrator
Mr. Hruska had nothing to report.
Board of Public Affairs
Twenty-nine applications were received for the two water plant operator positions being advertised. The Board is currently in the process of conducting interviews.
AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $51,529.95 was made by Mr. Starcher and seconded by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
ADJOURNMENT
Motion to adjourn made by Mrs. Kozak and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 7:16 p.m.
APPROVED:
_________________________________
Jacqueline A. Bird, Mayor
Attest:
____________________________________
Rhonda Botti Sowers, Fiscal Officer
June 26, 2012
VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD JUNE 26, 2012
Mayor Jacqueline Bird called the meeting to order at 6:03 p.m. and opened with the Pledge of Allegiance.
ROLL CALL AND ATTENDANCE
Answering roll call were Vickie Kozak, Angie Kukay, John McDonald, Duane Myers and John Starcher. Dean Dorko was absent.
Also present were Fiscal Officer Rhonda Botti Sowers, Police Chief Greg Fultz and Zoning Administrator Bob Hruska.
There were no visitors in attendance.
MINUTES
Minutes of the June 14, 2012 regular meeting were approved with the following correction: in the first line of paragraph 15 Mr. Meyers be changed to Mr. Myers.
LEGISLATION
President Pro Tem John Starcher read the legislation by title only.
A. RESOLUTION NO. 2, 2012 – Resolution of Authorization to File an Application with the OSS Solid Waste District for a Competitive Funding Grant and Declaring an Emergency.
Motion to waive three readings on three separate occasions made by Mr. Myers and seconded by Mr. Starcher. Vote: Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
Motion to retain the emergency clause made by Mr. McDonald and seconded by Mrs. Kukay. Vote: Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
Motion to adopt Resolution No. 2, 2012 made by Mrs. Kozak and seconded by Mr. Starcher. Vote: Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
OLD BUSINESS
A. Sandbox Cover – Mayor Bird reported that Mr. Lucas is currently obtaining quotes for a weighted fabric sandbox cover for the sandbox in James Park. Council noted there is sufficient money appropriated for park supplies and authorized Mr. Lucas to proceed with this project.
B. Master Trail Plan Status/Grant Completion – Mrs. Sowers stated that all portions of the Master Trail Plan project have been completed. The final report and request for reimbursement will be filed by July 21.
C. Columbia Gas/Main St. – Mr. Starcher said he was contacted by John Bentley of Columbia Gas to verify the location of the Main Street gas line that must be moved from the waterline trench where it is currently located. Because this work needs to be completed before the ODOT paving scheduled for after Labor Day, it is likely the Columbia Gas work will be done in August.
NEW BUSINESS
A. Recommendation to Council for Final Appointment of Part-Time Police Officers Gibson, Stetler and Welch from Probationary to Part-Time Status – Based on satisfactory completion of their probationary period and at the recommendation of Chief Fultz and Mayor Bird, Mr. Myers moved to approve the final appointment of Ptl. Aaron Gibson, Ptl. Stacey Stetler and Ptl. Loren Welch from probationary to part-time police officers. Second by Mr. Starcher. Vote: Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
B. Authorization by Council to Fill a Seasonal Police Officer Position – Mr. Starcher moved to authorize Chief Fultz to fill the open position for a seasonal police officer. Second by Mrs. Kukay. Vote: Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
C. Approve John Manley and Kimberly Caskey as Volunteer Firefighters – Mr. Myers moved to approve John Manley and Kimberly Caskey as Volunteers with the Marblehead Volunteer Fire Dept. Second by Mr. McDonald. Vote: Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
Mr. Manley is a certified firefighter and EMT and is also available for part-time work with the department. Ms. Caskey, the former Kim Christ, is currently in training for her certification.
D. Ottawa County Workforce Investment Act Youth Program – After checking with department heads, Mayor Bird reported that while there are small projects that could utilize an employee through the Ottawa County Workforce Investment Act Youth Program there is not enough work at this time to keep an employee for more than a few days. Department heads will keep this program in mind for the future.
E. Discussion on Gas Aggregation Program Presented at May 24 Meeting – Discussion was held on the recent presentation regarding gas aggregation. After further investigation of the process involved Council felt it would be better to follow the same procedure done recently for electric aggregation and have it enacted as a county-wide plan rather than just at the village level. Mayor Bird will notify Mike Kennedy of Great Lakes Energy of Council’s decision and suggest he meet with the County Commissioners.
F. Flower Fund – Mayor Bird asked if Council members would be interested in donating to a flower fund to be used when a village employee experiences a death in the family. She noted that public funds cannot be used for this purpose. Council members agreed they would like to establish a flower fund and each will give their contribution to the Fiscal Officer who will oversee the fund.
REPORTS
Solicitor
No report.
Finance and Records Committee
Mr. Starcher reported on the recent meeting he, Mr. Dorko, Chief Fultz and Fiscal Officer Sowers had to review the current police budget and contract. They are currently compiling information and will meet again in the near future. Mr. Starcher will keep Council informed of the group’s progress. The ultimate goal is to make a recommendation for Council’s consideration.
Beautification/Parks/Cemetery Committee
Mr. McDonald had nothing to report.
Streets/Sidewalks/Sewer Committee
No report.
Utilities/Ferries/Waterfront
Mr. Myers reported that Mr. Lucas has removed the environmental covers that were placed in catch basins near Surf Motel during the Phase I waterline replacement.
Annexation/Subdivision/Planning Commission Committee
Mrs. Kozak said that the storm sewer at the corner of Main and Clemons Streets which was cleaned a short time ago did not drain well during the recent heavy rain. Mr. Starcher will contact Street Commissioner Lucas to check into this problem. Brief discussion followed on the need to establish a regular schedule for cleaning the catch basins. Mrs. Kozak also reported that Mr. Lucas inspected the gazebo at 414 W. Main and determined it cannot be moved from its current location to James Park as hoped.
Safety/Insurance Committee
Mrs. Kukay had nothing to report.
Fiscal Officer
Mrs. Sowers advised council that she received notification from the county auditor that the 2 mill, 5 year levy for current operating expenses expires at the end of this year and Council needs to decide whether to place a renewal or replacement of this levy on the ballot in November. Following discussion it was decided to prepare legislation for a 2 mill, 5 year replacement levy.
Police Department
Chief Fultz had nothing to report.
Fire Department
No report.
Street Commissioner
No report.
Zoning Administrator
Mr. Hruska said the new replacement pages for the Code of Ordinances were recently received. He asked if, instead of having multiple hard copies available, Council would be interested in having a laptop with the digital version of the Ordinances available in the office for use by the public. A digital version on CD is always provided along with the numerous paper copies that need to be inserted into the books. Council was in favor of Mr. Hruska’s suggestion and authorized him to get prices for a suitable laptop or desktop computer.
Board of Public Affairs
No report.
EXECUTIVE SESSION
Mr. Starcher moved to go into executive session at 6:48 p.m. for the purpose of discussing compensation of public officials. Second by Mrs. Kukay. Vote: Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
Mayor Bird reconvened the meeting at 7:05 p.m.
IN-TERM PAY INCREASES
Following discussion in executive session, Mr. Starcher moved to instruct the Fiscal Officer to immediately reduce the pay of all elected officials to the rate in effect prior to the adoption of Ordinance 5, 2012 and Ordinance 7, 2012 and to further reduce the pay of all elected officials who received a higher rate during the first quarter of 2012 so that the gross pay for all Council and Board of Public Affairs members will not exceed $1200.00 for the year and the gross pay for the Mayor will not exceed $3000.00 for the year; and further, to have legislation prepared for the July 12 Council meeting to repeal Ordinance 5, 2012 and Ordinance 7, 2012. Second by Mr. Myers. Vote: Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $215,458.49 was made by Mr. Starcher and seconded by Mrs. Kukay. Vote: Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 7:12 p.m.
APPROVED:
_________________________________
Jacqueline A. Bird, Mayor
Attest:
____________________________________
Rhonda Botti Sowers, Fiscal Officer
June 14, 2012
VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD JUNE 14, 2012
Mayor Jacqueline Bird called the meeting to order at 6:05 p.m. and opened with the Pledge of Allegiance.
Mayor Bird amended the agenda to remove a presentation by Matt Simpson of Floyd Browne Group who was unable to be present and also to remove Resolution No. 2, 2012 which will be returned to the agenda for consideration in the near future.
ROLL CALL AND ATTENDANCE
Answering roll call were Dean Dorko, Vickie Kozak, Angie Kukay, John McDonald, Duane Myers and John Starcher.
Also present were Solicitor James Barney, Fiscal Officer Rhonda Botti Sowers, Police Chief Greg Fultz and Zoning Administrator Bob Hruska.
There were no visitors in attendance.
MINUTES
Minutes of the May 24, 2012 regular meeting were approved as submitted.
LEGISLATION
President Pro Tem John Starcher read the legislation by title only.
A. ORDINANCE NO. 8, 2012 – An Ordinance Requiring A Permit And Authorizing Fees To Tap Into The Village Of Marblehead Storm Sewer System.
Motion to adopt Ordinance No. 8, 2012 made by Mr. Starcher and seconded by Mr. McDonald. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
B. ORDINANCE NO. 9, 2012 – An Ordinance Requiring A Permit And Authorizing Fees To Open Or Cut A Village Of Marblehead Road.
Motion to waive three readings on three separate occasions made by Mr. Starcher and seconded by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
Motion to adopt Ordinance No. 9, 2012 made by Mr. Starcher and seconded by Mr. McDonald. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
C. ORDINANCE NO. 10, 2012 – An Ordinance Enacting And Adopting A Supplement To The Code Of Ordinances For The Village Of Marblehead, Ohio And Declaring An Emergency.
Motion to waive three readings on three separate occasions made by Mr. Myers and seconded by Mrs. Kozak. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
Motion to retain the emergency clause made by Mr. Meyers and seconded by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
Motion to adopt Ordinance No. 10, 2012 made by Mrs. Kukay and seconded by Mr. Myers. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
OLD BUSINESS
A. Columbia Gas/Main St. – Mr. Barney spoke with Mr. Bentley of Columbia Gas regarding the line along Main St. that needs to be moved however the engineer assigned to this is on vacation. Mr. Barney hopes to hear back from the engineer next week.
B. Sandbox Cover – Mayor Bird reported that Mr. Lucas is going to be checking on a weighted fabric sandbox cover he recently learned of and will see if a cover of this type would work for the sandbox in James Park.
C. Clemons Cemetery Fence Quotes and Recycling Grant – Mr. McDonald gave a brief report of the mandatory pre-grant meeting he and Mrs. Sowers attended June 7 at the OSS Joint Solid Waste District office in Fremont. Council received three quotes for an aluminum fence to replace the chain link fence at Clemons Cemetery. The quotes are: $12,280.00 from Fremont Fence; $9,108.78 from Adkins Fence; and $8,850.00 from Budget Fence. The only one made of recycled aluminum is the one quoted by Fremont Fence. Council agreed to submit an application for a recycling grant from the Joint Solid Waste District with a 50% village match for the recycled aluminum fence. Mr. McDonald and Mrs. Sowers will complete the grant packet. A Resolution in support of the grant application will be prepared for Council approval at the next meeting. Filing deadline for the grant application is June 30.
D. Discussion on Gas Aggregation – Following a presentation at the last meeting, Council agreed they would like more time to look into the subject further before making a decision on whether to proceed with aggregation.
NEW BUSINESS
A. Building Lease Agreements – Mayor Bird reported she will have one of the two portable toilets currently located on village property between Schoolhouse Gallery and Holy Assumption Orthodox Church moved to the property recently purchased by the Village at 414 W. Main St. This unit will be for use of the current lessees of the property as well as the public. If possible Council would like to move the gazebo from this property to the area of the Veteran’s Memorial in James Park. Council also agreed to continue for the remainder of this year the arrangement the Richmonds had with Jodi Geyer regarding waiver of the lease payment for the 2nd floor of her building in exchange for mowing the grass. Mr. Barney will review the terms of the leases and advise Council of procedures for the future.
B. Workers’ Comp Group Rating – Mrs. Sowers reported that the Village will qualify for group rating with the Bureau of Workers’ Compensation beginning in 2013. Discount rating through the Ohio Municipal League’s group administered by Comp Management will save the Village a projected 57% or more than $8500 per year. Annual administrative fee to join the group rating program through Comp Management is $530. Mr. Starcher moved to participate in the Ohio Municipal League’s BWC Group Rating Program administered by Comp Management for 2013. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
C. Safety Council – Mr. Myers moved to continue participation in the Ottawa County Safety Council at an annual cost of $120.00. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
D. Ottawa Regional Planning Commission – Mr. Starcher moved to continue participation with the Ottawa Regional Planning Commission for 2013 and to pay the annual assessment of $451.50. Second by Mrs. Kozak. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
E. Insurance Comparison Quotes – The Fiscal Officer was authorized to obtain comparison quotes from different providers for health/life insurance and property/casualty/liability insurance for consideration by the Insurance Committee.
F. Authorize Purchase of Power Cot and Stair Chair – Mrs. Sowers reported that Chief Waugh was notified by Burgess Hearse and Ambulance that they are unable to provide the Stryker power cot and stair chair with the recently ordered ambulance so they will refund the $15,693.00 quoted for those two items. Chief Waugh is able to purchase the power cot and stair chair directly from Stryker at a cost of $15,736.90. Mr. Dorko moved to authorize the purchase of a power cot and stair chair from Stryker at a cost of $15,736.90. Second by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
REPORTS
Mayor
Mayor Bird reported that Jennifer Wertz, grant coordinator for Ottawa County's WIA (Workforce Investment Act) Youth Program, contacted her about the county's Summer Youth Jobs Program. The program places youth (ages 14-24) at job sites for the summer and reimburses employers for the wages. The Mayor will check to see if any of the Village departments can utilize this type of help for the summer.
The Mayor announced that Water Plant Operator Frank Atwater resigned his position with the water department effective June 15. The Board of Public Affairs is advertising for both a Class 1 operator and a Class 2 or 3 operator and plans to fill the positions as soon as possible.
Solicitor
No report.
Finance and Records Committee
Mr. Starcher stated that the committee to study the police budget and staffing will meet June 21 at 5:30 p.m. in Council chambers.
Beautification/Parks/Cemetery Committee
Mr. McDonald reported that he contacted Jeff Grashel of Standard Lafarge to discuss clearing some of the brush and vegetation from quarry owned property along the south side of Main Street between Biro’s and Starcher Enterprises.
Streets/Sidewalks/Sewer Committee
Mr. Dorko advised he will be out of state and unable to attend the next regular meeting.
Utilities/Ferries/Waterfront
Mr. Myers reported receiving a complaint from Dan Thompson regarding the environmental covers which were not removed from the storm drains following the Phase I waterline replacement and also about weeds along the berm in the same area. These items were to have been completed by the contractor for the water project but will be referred to the Street Commissioner for remediation.
Annexation/Subdivision/Planning Commission Committee
Mrs. Kozak reported that the storm sewer in front of Dawn Oglesbee’s property has been cleaned.
Safety/Insurance Committee
Mrs. Kukay said she will not be in attendance at the first meeting in July.
Fiscal Officer
Mrs. Sowers had nothing to report.
Police Department
Chief Fultz met with Mr. Prim, Harsh Road property owner who requested speed bumps, to advise that Council will not be placing those devices on the road but would consider other options if they are petitioned by a majority of property owners in the area. Following a subsequent meeting the Island View homeowners decided they are not in favor of speed bumps on Harsh Road. Mr. Prim then met with Chief Fultz to ask that the village purchase portable radar speed signs to slow drivers on Harsh Road. Council was not in favor of spending in excess of $2200 for a portable speed sign. Chief Fultz will advise Mr. Prim of the Council decision and his officers will continue to monitor speed on Harsh Road.
Fire Department
No report.
Street Commissioner
No report. Council extended thanks to Mr. Starcher for allowing the street department to use his bucket truck to turn off street lights prior to the annual mayfly invasion.
Zoning Administrator
Mr. Hruska announced the Planning Commission approved a conditional use for a cemetery/scattering ground on property owned by the Lakeside Association along the west side of Harsh Road south of Fourth Street.
Board of Public Affairs
No report.
CHANGE DATE FOR NEXT REGULAR MEETING
Due to the fact that Councilman Dorko and Councilwoman Kozak will both be unable to attend the next meeting, Council changed the second regular meeting of the month from Thursday, June 28, 2012 to Tuesday, June 26, 2012 in order to have the required number of votes to consider the passage of emergency legislation. The meeting will be held at 6:00 p.m. in the Fire Station. The Finance Committee will meet at 5:30 p.m. prior to the rescheduled Council meeting.
AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $43,116.80 was made by Mr. Dorko and seconded by Mr. Myers. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-abstained. Motion carried.
ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 7:15 p.m.
APPROVED:
_________________________________
Jacqueline A. Bird, Mayor
Attest:
____________________________________
Rhonda Botti Sowers, Fiscal Officer
May 24, 2012
VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD MAY 24, 2012
Mayor Jacqueline Bird called the meeting to order at 6:00 p.m. and opened with the Pledge of Allegiance.
ROLL CALL AND ATTENDANCE
Answering roll call were Vickie Kozak, Angie Kukay, John McDonald, Duane Myers and John Starcher. Dean Dorko was excused.
Also present were Fiscal Officer Rhonda Botti Sowers, Police Chief Greg Fultz, Zoning Administrator Bob Hruska and BPA President Tom Bird.
Visitors in attendance were Joanne Shearer as well as special guests Mike Kennedy and Sean Kennedy of Great Lakes Energy Company, Kelly Frey and Gino Monaco of the Ottawa County Sanitary Engineer’s office and Steve Levorchick, Ottawa County Sheriff.
MINUTES
Minutes of the May 10, 2012 regular meeting were approved as submitted.
OTTAWA COUNTY SHERIFF STEVE LEVORCHICK
Ottawa County Sheriff Steve Levorchick was present to give Council an update of his department’s activity. He stressed his intention to promote resource sharing among the county law enforcement agencies.
NATURAL GAS AGGREGATION
Mike Kennedy and Sean Kennedy of Great Lakes Energy were present to provide information about natural gas aggregation. In addition to providing specifics on cost benefits, they explained the process of putting the question on the ballot for voters to approve. Council will review the information provided and discuss at the next regular meeting.
HARSH ROAD PAVING AND SPEED HUMPS
Following Council action taken at the last meeting Kelly Frey and Gino Monaco presented an estimate to repave Harsh Rd. south of the sewer replacement project area from Fourth St. to Gilbert St. The county will pay the cost of $32,244.10 to repair those areas that were damaged by heaving equipment but asked if the village will agree to pay the cost to pave over the repairs. Quote for the paving is $46,141.25.
Mrs. Sowers said that because the Board of Public Affairs paid half the cost of the recent Richmond property purchase there is approximately $50,000.00 appropriated for capital projects that is now unallocated which could be used for the paving.
Mr. Starcher moved to cooperate with the County by reimbursing the Ottawa County Sanitary Engineer’s Office up to $46,141.25 for the repaving of Harsh Rd. from Fourth St. south to Gilbert St. Second by Mr. Myers. Vote: Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
Discussion followed on a request from a Harsh Road property owner to have speed humps installed on the road. Chief Fultz said his department has monitored traffic on this road in the past and has never encountered instances of speeding and added that Fire Chief Waugh objects to the humps because of problems it causes in the ambulance when driving over them. In response to a question from Mayor Bird, Chief Fultz said he has not received speeding complaints from any other residents in that area and noted that the 25 mph speed limit on this road is the lowest permitted by law. Council was not in favor of installing speed humps on Harsh Road but would consider other remedies if there is justifiable concern expressed by a majority of Harsh Road area residents.
LEGISLATION
President Pro Tem John Starcher read the legislation by title only.
A. ORDINANCE NO. 8, 2012 – An Ordinance Requiring A Permit And Authorizing Fees To Tap Into The Village Of Marblehead Storm Sewer System. Second reading; no action taken. Third reading will be June 14, 2012.
OLD BUSINESS
A. Memorial Day Observance – The village will host the annual community Memorial Day service May 28. The parade will begin at 10:30 and proceed from Clemons Cemetery to James Park. Mayor Bird will also participate in the Johnson’s Island Memorial Day ceremony conducted at the Confederate Cemetery on May 27.
B. Master Trail Plan Status – Mr. McDonald gave a brief report on the next steps for the Master Trail Plan. Council asked that Matt Simpson from Floyd Browne Group meet with Council to report on the project and future activities.
C. Clemons Cemetery Fence Quotes and Recycling Grant – Council is still awaiting a quote from Adkins Fence to compare with those already received from Fremont Fence and Budget Fence before making a decision. Mr. McDonald and Mrs. Sowers will attend the mandatory grant pre-application meeting on June 7 at the OSS Solid Waste District office in Fremont.
D. Recycled Bench Project – Mrs. Kozak reported that 3 benches made from recycled plastic have been ordered. Cost of the benches will be paid using the 2011 Solid Waste District allocation for purchase of products made from recycled material.
E. Review Draft of Ordinance on Permit Process for Road Cuts – Council members received a draft of an ordinance prepared by Solicitor Barney to establish a permit process and fees for road cuts in the village. All were asked to review the proposal prior to the next regular meeting.
NEW BUSINESS
A. Potential New Liquor License – Mayor Bird reported that Willy Steinbrick has purchased the property across the street from Wee Willy’s from Ben Richmond and is considering opening a small convenience store there. Because the law does not permit him to utilize his existing liquor license at two separate locations he is considering taking steps to obtain a C-1 and C-2 carryout liquor license for the convenience store but will not pursue this option unless the Village is willing to support his endeavor. Council voted unanimously to support William Steinbrick seeking a TREX transfer of C-1 and C-2 liquor licenses into the Village for a carryout.
B. Agreement for Demolition of the Gresh House – After reviewing a proposed contract, Council agreed to allow Gerald Veverka to remove the roof from the Gresh house at 214 E. Main St. as long as the work is done within 30 days. After that time the Village will proceed with demolishing the structure.
REPORTS
Solicitor
No report.
Finance and Records Committee
Mr. Starcher stated he received a letter from Stevie Rinaldo asking to use Alexander Pike for a 5K run. Proceeds from the event would be used to support the new dog park in Danbury Township. Ms. Rinaldo is seeking Council’s approval because the road will need to be closed during the event. Council did not object to the idea but would like some more detailed information, including a date, before giving final approval.
Mr. Starcher also reported that he has received a complaint about the smell which occasionally emanates from the portable toilets on the Village property adjacent to the Schoolhouse Gallery. Mr. Starcher asked that Garner Sanitation be contacted to make sure that the units are cleaned prior to any special activities to reduce odor.
Beautification/Parks/Cemetery Committee
Mr. McDonald had nothing to report.
Streets/Sidewalks/Sewer Committee
No report.
Utilities/Ferries/Waterfront
Mr. Myers had nothing to report.
Annexation/Subdivision/Planning Commission Committee
Mrs. Kozak had nothing to report.
Safety/Insurance Committee
Mrs. Kukay reported that the Water Department recently conducted the following safety trainings: Safe Driving in Adverse Weather Conditions; and What You Don’t Know About Radon Can Kill You!
Fiscal Officer
Mrs. Sowers reported that the auditors have completed their on-site work. She also stated that the contract Council approved with Gill Construction for repairs to the storm sewer on the Rickloff property at the foot of Clemons St. will not be needed since the Rickloffs are having the work done.
Police Department
Chief Fultz said he has been looking into how other law enforcement agencies work with pregnant road officers. Mrs. Sowers added that Ptl. Stetler is eligible under the Family Medical Leave Act (FMLA) for 12 weeks of unpaid maternity leave.
A committee comprised of Dean Dorko, John Starcher, the Police Chief and Fiscal Officer will schedule a meeting in June to review the current police contract as well as department expenses and staffing.
Chief Fultz pointed out that the position of Police Sergeant was inadvertently removed from the 2011 pay ordinance and while he does not currently have a sergeant in the department he would like the position included again in the 2013 pay legislation.
Fire Department
No report.
Street Commissioner
No report.
Zoning Administrator
Mr. Hruska announced he has developed a storm sewer permit application form to be used in conjunction with the provisions of Ordinance 8, 2012.
Board of Public Affairs
Mr. Bird reported that representatives of Floyd Browne Group will investigate the issue of the broken waterline at Cottage Cove.
AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $5,632.06 was made by Mr. Starcher and seconded by Mrs. Kukay. Vote: Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
DONATION FOR PARK
Joanne Shearer of the Cottage Cove Homeowners’ Association presented Council an assortment of new toys for use in the sandbox at James Park. The Mayor and Council extended thanks for this thoughtful gift.
ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 7:52 p.m.
APPROVED:
_________________________________
Jacqueline A. Bird, Mayor
Attest:
____________________________________
Rhonda Botti Sowers, Fiscal Officer
May 10, 2012
VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD MAY 10, 2012
Mayor Jacqueline Bird called the meeting to order at 6:05 p.m. and opened with the Pledge of Allegiance.
ROLL CALL AND ATTENDANCE
Answering roll call were Vickie Kozak, Angie Kukay and John McDonald. Dean Dorko arrived at 6:15 p.m. and Duane Myers at 6:25 p.m. John Starcher was excused.
Also present were Fiscal Officer Rhonda Botti Sowers, Street Commissioner Bryan Lucas, Police Chief Greg Fultz, Zoning Administrator Bob Hruska and BPA President Tom Bird.
Visitors in attendance were Joanne Shearer and special guest Corrine Creeden of Joyful Connections.
MINUTES
Minutes of the April 26, 2012 regular meeting were approved as submitted.
JOYFUL CONNECTIONS
Corrine Creeden of Joyful Connections was present to provide information about her agency. Joyful Connections, located at 8200 W. SR 163, Oak Harbor, is a supervised visitation and exchange site which began as a project of the Ottawa County Leadership Class of 2007. The agency currently serves 19 families as a neutral, safe location for supervised visitations and exchanges between residential and non-custodial parents. Numerous activities are planned to raise funds for the non-profit organization as well as to observe Supervised Visitation Awareness Month in May.
VISITOR COMMENTS
Joanne Shearer reported problems with the sprinkler system at Cottage Cove which may have been damaged during the recent waterline replacement. BPA president Tom Bird will follow up with the water department. As a follow up to a question posed by Mrs. Shearer earlier this year, Councilman Dorko said the village is looking into the possibility of obtaining a crack sealer for use on the streets which would include Cottage Cove.
LAKESIDE DAISY DAY PROCLAMATION
Mayor Bird issued the following proclamation:
Whereas, the Village of Marblehead is home to the only natural population of the Lakeside Daisy in the United States;
Whereas, the Lakeside Daisy is one of the rarest of more than 200 plants currently listed as endangered in Ohio and is also on the U.S. Fish and Wildlife Service endangered species list;
Whereas, the Lakeside Daisy was literally saved by the tireless efforts of Marblehead resident Colleen “Casey” Taylor and Cleveland resident Ruth E. Fiscus;
Whereas, the Lakeside Daisy brings substantial notoriety to the Village of Marblehead due to its uniqueness and rarity;
Whereas, people across Ohio are celebrating this stunning flower;
Therefore, be it resolved that I, Jacqueline A. Bird, Mayor of the Village of Marblehead, proclaim May 12, 2012, Lakeside Daisy Day. On this day, I encourage all to take the opportunity to visit the ODNR Lakeside Daisy State Nature Preserve and enjoy the beauty of this rare and lovely flower.
LEGISLATION
Councilwoman Angie Kukay read the legislation by title only.
A. ORDINANCE NO. 7, 2012 – An Ordinance Providing For A Pay Increase For The Board Of Public Affairs Of The Village Of Marblehead. This was the third and final reading.
Motion to adopt Ordinance No. 7, 2012 made by Mr. Dorko and seconded by Mrs. Kozak. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes. Motion carried.
B. ORDINANCE NO. 8, 2012 – An Ordinance Requiring A Permit And Authorizing Fees To Tap Into The Village Of Marblehead Storm Sewer System. First reading; no action taken. Second reading will be May 24, 2012.
OLD BUSINESS
A. Accept Quote for Storm Sewer Repair – Mr. Dorko moved to accept the quote from Gill Construction in the amount of $8,890.00 and authorize the Mayor to take necessary action for repair of the storm sewer north of Clemons St. Second by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes. Motion carried.
B. ODOT Project/Culvert Update – Mr. Dorko gave a brief report of a recent meeting with Danbury Trustee Charles Scott and Lafarge representative Jeff Grashel. Both were receptive to sharing with the village costs associated with the repair of the culvert under SR 163 at Lakepoint Park.
C. Memorial Day Observance – The village will host the annual community Memorial Day service in James Park May 28.
D. Columbia Gas/Main St. Update – Solicitor Barney reported Columbia Gas has been in contact with the Water Superintendent regarding the gas line on Main St. that needs to be moved away from the water line.
E. Ice Rink – No commitment has been made by the Port Clinton Yacht Club regarding the ice rink. Future discussion was tabled until such time as the Yacht Club expresses further interest.
F. Master Trail Plan Status – Coastal Management had several recommendations for the final trail plan. Mr. McDonald will consult with Floyd Browne Group regarding these suggestions.
G. Recycled Bench Project – Mrs. Kozak shared information regarding the cost for different styles and sizes of benches made from recycled plastic. Mr. Myers moved to use the balance of the 2011 Solid Waste District allocation to purchase benches of recycled material. Second by Mr. McDonald. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes. Motion carried.
H. Clemons Cemetery Fence Quotes and Recycling Grant – Mr. Lucas submitted a quote from Budget Fence in the amount of $8,850.00 to replace fencing along Main St. at Clemons Cemetery but noted this fence is not of recycled aluminum. The quote received from Fremont Fence in the amount of $12,280.00 was for recycled aluminum. Mr. Lucas is still waiting to receive a final quote from Adkins fence. Mr. McDonald volunteered to attend the mandatory grant meeting on June 7 at the OSS Joint Solid Waste District office in the event Council wishes to proceed with an application for a recycling grant.
I. James Park Sandbox – Mayor Bird has received a lot of positive feedback regarding the recently completed sandbox at James Park. Suggestions were made that there be some type of lid to cover the sandbox when not in use and also to provide a small box to hold toys for use in the sandbox. Mr. Lucas will look into the feasibility of implementing these suggestions.
J. American Legal Publishing – Solicitor Barney reported the 2011 updates to the Code of Ordinances should be completed by the end of May.
K. Update on Permit Process for Road Cuts/Ordinance – Mr. Barney stated he has been investigating fees other entities charge in association with road cut permits. He said Bob Kusmer of Kusmer and Associates said fees can run anywhere from $35 per sq. ft. to $200 per sq. ft. and some places also require a bond be posted in the event repairs are later needed. Following discussion, Council agreed there should be a refundable deposit along with a bond in an amount equal to the deposit. Mr. Barney will prepare legislation for review at the next meeting.
L. Flex Time/Meeting Attendance – Mayor Bird reported that the recently passed policy regarding pay or flex time for required meeting attendance has created a potential problem for the zoning administrator and fiscal officer. Both are part-time employees whose pay is based on a maximum number of hours per year. Pay for the zoning administrator, in particular, corresponds with the number of hours he is required to have the office open each week and does not account for additional meetings. Council agreed for the current time that the Zoning Administrator and Fiscal Officer may adjust office hours to make up for time spent at required meetings.
NEW BUSINESS
A. Selection of Workers’ Comp MCO – Mrs. Sowers explained that every two years employers in Ohio are given an opportunity to designate a Managed Care Organization (MCO) to process workers’ comp claims. All employers in the state are required to designate an MCO and there is no cost involved. She said the village’s current MCO is Sheakley but noted that Comp Management, which serves as Marblehead’s third party administrator (TPA) for workers’ comp is also a qualified MCO. Following discussion, Mr. Myers moved to designate Comp Management as MCO for the village. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes. Motion carried.
B. Harsh Road – Mr. Lucas reported he was contacted by the Sanitary Engineer’s office regarding the condition of Harsh Road following the recent sewer replacement project in Island View. He said that heavy equipment has caused damage outside the construction area. The county is willing to repair this damage but pointed out that part of the damage resulted from problems with the existing road bed and wondered if the village would be willing to cooperate in upgrading the road bed in conjunction with the paving. Mr. Myers moved to authorize Mr. Lucas to obtain a quote from the County Sanitary Engineer’s Office for the repaving work on Harsh Rd. as well as extending it to Gilbert St. Second by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes. Motion carried.
C. Estimate for ADA Mats along Main Street – Council received a quote from Mainly Masonry to install handicapped accessible mats which meet ADA (Americans with Disabilities Act) standards at several crosswalk locations along Main Street prior to ODOT repaving the street. Mr. Dorko moved to accept the quote from Mainly Masonry in the amount of $3,200.00 for the ADA mats. Second by Mr. Myers. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes. Motion carried.
D. Schedule June Street Light Turn Off – Mayor Bird reminded that street lights along Main Street will be turned off in June to reduce swarms of Mayflies which are attracted to the lights.
E. Alexander Pike Test Boring – Council received several quotes for core sampling along Alexander Pike. After reviewing the quotes, Floyd Browne Group recommended accepting the lowest bid from Geotechnical Investigation in the amount of $2,990.00. Because test results will be used to determine specifications for any future waterline extension as well as road bed conditions for future paving, the Board of Public Affairs agreed to split the cost of the work with Council. Mr. Myers moved to accept the quote from Geotechnical Investigation in the amount of $2,990.00 for test borings on Alexander Pike with half of the cost, $1,475.00, to be paid by the Board of Public Affairs. Second by Mrs. Kozak. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes. Motion carried.
REPORTS
Solicitor
Mr. Barney reported receiving notification of a proposed settlement agreement of a Worker’s
Comp Claim. Because the claimant is no longer an employee and the claim is not included in the village’s experience rating a settlement would have no impact on the village. Council agreed to notify Comp Management that the village will not file an objection and will abide by the Bureau’s decision on the settlement agreement.
Finance and Records Committee
No report.
Beautification/Parks/Cemetery Committee
Mr. McDonald had nothing to report.
Streets/Sidewalks/Sewer Committee
Mr. Dorko stated a police cruiser recently received substantial damage when a deer ran into the side of it and asked if any action is required by Council to have it repaired. Chief Fultz advised that an insurance claim has been filed. Mr. Dorko added he will be unable to attend the May 24 meeting and was excused by Mayor Bird.
Utilities/Ferries/Waterfront
Mr. Myers had nothing to report.
Annexation/Subdivision/Planning Commission Committee
Mrs. Kozak had nothing to report.
Safety/Insurance Committee
Mrs. Kukay had nothing to report.
Fiscal Officer
Mrs. Sowers stated she has processed the first direct deposit payroll and said everything went smoothly.
Police Department
Chief Fultz announced that Officer Stacey Stetler is pregnant and will be coming off the road in about a month. Brief discussion was held on maintaining coverage for road patrols.
Fire Department
No report.
Street Commissioner
Mr. Lucas met recently with representatives of Terry Asphalt regarding paving options for Alexander Pike. They will submit an estimate for tar and chip which they determined is the most cost effective solution at this time
Zoning Administrator
Mr. Hruska had nothing to report.
Board of Public Affairs
Mr. Bird announced that the seeding has been done in the area of the Phase II waterline replacement along Main Street.
AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $101,555.70 was made by Mr. McDonald and seconded by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes. Motion carried.
EXECUTIVE SESSION
Mr. Myers moved to go into executive session at 7:48 p.m. to discuss employee compensation and acquisition of land for public purpose. Second by Mr. McDonald. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes. Motion carried.
Mayor Bird asked the Board of Public Affairs president to remain for the executive session.
Mayor Bird reconvened the meeting at 7:58 p.m.
EMPLOYEE COMPENSATION
Following the executive session, it was agreed that Council will not take any action on the request made May 8 by the Board of Public Affairs and the pay ordinance will stand as adopted.
ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mrs. Kozak. Meeting adjourned by unanimous vote at 7:59 p.m.
APPROVED:
_________________________________
Jacqueline A. Bird, Mayor
Attest:
____________________________________
Rhonda Botti Sowers, Fiscal Officer
April 26, 2012
VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD APRIL 26, 2012
Mayor Jacqueline Bird called the meeting to order at 6:00 p.m. and opened with the Pledge of Allegiance.
ROLL CALL AND ATTENDANCE
Answering roll call were Vickie Kozak, Angie Kukay, John McDonald, Duane Myers and John Starcher. Dean Dorko was excused.
Also present were Fiscal Officer Rhonda Botti Sowers, Street Commissioner Bryan Lucas and Zoning Administrator Bob Hruska.
Special guest in attendance was Denise Ventrone of the Ottawa County Improvement Corporation. There were no other visitors.
MINUTES
Minutes of the April 12, 2012 regular meeting were approved as submitted.
OCIC PRESENTATION
Denise Ventrone of the Ottawa County Improvement Corporation was present at the request of Council to explain the role her agency plays in business development and retention.
VISITOR COMMENTS
There were no visitor comments.
STREET COMMITTEE RECOMMENDATION
Mr. Lucas reported that the Street Committee met April 24 with Bob Kusmer of Kusmer and Associates to review the plans and specifications for the Clemons/Charles Street Improvements. After review, the Committee’s recommendation is that Council proceed with the project.
LEGISLATION
President Pro Tem John Starcher read the legislation by title only.
A. ORDINANCE NO. 7, 2012 – An Ordinance Providing For A Pay Increase For The Board Of Public Affairs Of The Village Of Marblehead. Second reading; no action taken. Third reading will be May 10, 2012.
B. RESOLUTION NO. 1, 2012 – A Resolution Authorizing The Mayor Of The Village Of Marblehead To Review Specifications, Advertise For Bids And Award Contracts Relating To The Clemons Street Improvement Project And Declaring An Emergency.
Motion to waive three readings on three separate occasions made by Mr. Myers and seconded by Mr. Starcher. Vote: Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
Motion to retain the emergency clause made by Mrs. Kukay and seconded by Mrs. Kozak. Vote: Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
Motion to adopt Resolution No. 1, 2012 made by Mr. Starcher and seconded by Mr. McDonald. Vote: Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
OLD BUSINESS
A. Clemons Cemetery Fence Quotes and Recycling Grant – Mr. Lucas said he is in the process of obtaining quotes from Adkins Fence and Budget Fence for replacement of the fence in front of Clemons Cemetery along Main Street.
Mrs. Sowers reported that the fence will be eligible for an OSS Joint Solid Waste District grant if it is made of at least 25% recycled material. She added that the fence quoted by Fremont Fence was made entirely of recycled aluminum. The grant awards are up to $10,000 with a minimum 20% match. Application deadline for the next grant cycle is June 30, 2012. Mrs. Sowers also noted that the annual $3,000 recycling allocation from OSS, part of which is used to defray cost of the leaf recycling program, could be applied toward the fence but it could not be used in conjunction with a grant.
Mrs. Kozak asked if the balance of the $3,000 recycling allocation could be used to purchase benches made of recycled materials. Council was in agreement that the balance of the allocation should be used for benches. Mrs. Kozak will obtain additional information and prices for Council’s consideration.
B. Memorial Day Update – Mayor Bird reported that Chief Fultz has coordinated activities for the Memorial Day parade and ceremony to be held May 28. Information has been sent to all of the participants.
C. Interviews with Fire District Consultant – The Mayor asked that all council members who have not yet met with the fire district consultant schedule a meeting for the next session which will be held May 5.
NEW BUSINESS
A. Storm Sewer Tap In and Road Cut Permit Applications – Council reviewed a proposed draft ordinance for a storm sewer tap process. It was determined that the ordinance should be revised to require permits be issued by the zoning inspector but inspections be done by the Street Commissioner. A lengthy discussion followed regarding permit fees. Final decision was that the fee be $250 with $200 refunded if it is installed properly and approved by the Street Commissioner.
REPORTS
Solicitor
No report.
Finance and Records Committee
Mr. Starcher noted that the Street Commissioner has obtained three quotes for repair work to be done on the storm drain line which traverses the Rickloff property north of the last catch basin on Clemons St. The quotes are in the amounts of $24,890, $22,800 and $8,890 with the lowest quote submitted by Gill Construction. Mr. Lucas recommended this repair work be done before the Clemons St. paving work.
Beautification/Parks/Cemetery Committee
Mr. McDonald reported the sandbox in James Park should be completed by Memorial Day.
Streets/Sidewalks/Sewer Committee
No report.
Utilities/Ferries/Waterfront
Mr. Myers had nothing to report.
Annexation/Subdivision/Planning Commission Committee
Mrs. Kozak stated the height variance requested by the Lakeside Association for a proposed fence along Harsh Road was approved by the Planning Commission at a special meeting held April 18.
Safety/Insurance Committee
Mrs. Kukay reported that the Fire Department recently conducted the following safety trainings: Everyone Goes Home video Vehicular Response and Fire Ground Safety; driver training road course; drafting and pumping of unit 557.
Fiscal Officer
Mrs. Sowers announced the Village received a 100% Safety Award certificate from the Bureau of Workers’ Compensation during the Safety Council CEO Breakfast held April 18. The award recognized a year with no injuries or lost time.
Police Department
No report.
Fire Department
No report.
Street Commissioner
Mr. Lucas said Terry Asphalt will be in the village next week to make recommendations on Alexander Pike paving options; the new backhoe has been delivered; the gas line replacement on Center Street is being done ahead of schedule.
Mr. Starcher relayed a request he had received for cleaning a catch basin on Clemons St. and asked if there is a schedule for catch basin cleaning in the village. Brief discussion followed and it was agreed there should be a schedule for routine cleaning of catch basins.
Zoning Administrator
Mr. Hruska said he is working on developing a storm sewer tap-in form for council’s consideration.
Board of Public Affairs
No report.
AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $76,469.00 was made by Mr. Starcher and seconded by Mrs. Kukay. Vote: Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 7:27 p.m.
APPROVED:
_________________________________
Jacqueline A. Bird, Mayor
Attest:
____________________________________
Rhonda Botti Sowers, Fiscal Officer
April 12, 2012
VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD APRIL 12, 2012
Mayor Jacqueline Bird called the meeting to order at 6:05 p.m. and opened with the Pledge of Allegiance.
ROLL CALL AND ATTENDANCE
Answering roll call were Dean Dorko, Vickie Kozak, Angie Kukay, John McDonald, Duane Myers and John Starcher.
Also present were Fiscal Officer Rhonda Botti Sowers, Street Commissioner Bryan Lucas, Fire Chief Doug Waugh, Zoning Administrator Bob Hruska and Board of Public Affairs members Tom Bird and George Danchisen.
Special guest in attendance was Larry Fletcher, Executive Director of the Ottawa County Visitors Bureau. There were no other visitors.
MINUTES
Minutes of the March 22, 2012 regular meeting were approved as submitted.
VISITOR COMMENTS
There were no visitor comments.
VISITORS BUREAU PRESENTATION
Larry Fletcher, Executive Director of the Ottawa County Visitors Bureau was present to provide council with an update on the Bureau’s activities and plans for the area tourist industry. He also showed Lake Erie Shores and Islands promotional commercials which will be broadcast throughout the area this year and next.
LEGISLATION
Mayor Bird explained that the following legislation was requested by action of the Board of Public Affairs and would grant pay increases in the same amount as those recently approved for Council. Fiscal Officer Sowers advised that sufficient funds are appropriated in the water revenue fund to provide for the pay increase.
President Pro Tem John Starcher read the legislation by title only.
A. ORDINANCE NO. 7, 2012 – An Ordinance Providing For A Pay Increase For The Board Of Public Affairs Of The Village Of Marblehead. No action taken. Second reading will be April 26, 2012.
OLD BUSINESS
A. Clemons Street Project – Following discussion at the last meeting it was discovered that legal notices were published for the Clemons Street improvement project prior to Council passing a resolution authorizing the work. The discovery was made and the process stopped before the date set for bids to be opened. The Street Committee will meet with Bob Kusmer of Kusmer and Associates to review the specifications and then make a recommendation to Council regarding this project.
B. Columbia Gas/Main Street Update – Solicitor Barney has not had a response from Columbia Gas regarding the need to relocate a line on Main Street. He will again attempt to make contact with the Columbia Gas representative.
C. Ice Rink – Mr. Barney reported the Port Clinton Yacht Club has not yet made a commitment regarding acquisition of the village’s ice rink.
D. Storm Sewer Tap In and Road Cut Permit Applications – After reviewing several samples Mr. Lucas and Mr. Barney recommended adopting a storm sewer tap process similar to that used by Oak Harbor. Mr. Starcher said there is also an issue with streets being cut for installation of utilities and he asked if the village should consider a policy for this type of activity as well to ensure the pavement is restored upon completion of the work. Discussion followed on permit fees, penalties for non-compliance, who would be responsible for issuing the permits and who would do inspections. Mr. Barney will prepare legislation for Council’s consideration regarding both issues.
E. Master Trail Plan Status – John McDonald advised that the public viewing/comment period has ended and said the few comments received were in favor of the project and the only questions were about the cost. The Plan will now be submitted to Yetty Alley of Coastal Management for review and approval.
F. Department Head Compensation for Attendance at Other Meetings – Expanding on action taken at the March 22 meeting regarding compensation for attendance at council meetings by department heads, Mr. Myers moved to authorize employees to be compensated if they are required to attend, on behalf of the village, meetings outside the realm of their normal work schedule. Second by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Mr. Barney will prepare an update to incorporate these actions into the personnel policy.
G. Clemons Cemetery Fence Quotes – Mr. Lucas submitted quotes from Fremont Fence for replacing the fence in front of Clemons Cemetery along Main Street. Cost for 335 ft. of aluminum fence similar to the style installed at Sackett Cemetery in Danbury Township was $12,280.00. Price for 335 ft. of black vinyl coated chain link fence was $4,619.00. Council agreed that their preference would be for the aluminum fence. Mr. Lucas was asked to obtain additional quotes and also to find out whether it could be replaced in sections. Mr. Myers suggested the aluminum fence might qualify for a grant through the OSS Solid Waste District if it is made of recycled material.
H. Annual Review of Streets – Mr. Dorko reported that he and Street Commissioner Lucas have conducted the annual tour of village streets. Roads under in needs of paving included Center Street, Harsh Road from 4th Street to Gilbert and Prairie Street from James to Stone. Discussion was held on options for Alexander Pike as well. Mr. Dorko recommended the village consider purchasing a crack sealer which could extend the life of the pavement.
New Business
A. Memorial Day Expenses for American Legion and VFW – Mr. McDonald moved to contribute $100 each to American Legion Post 555 and VFW Post 7572 to use for Memorial Day expenses. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes.
REPORTS
Solicitor
With regard to purchase of the Richmond property, Mr. Barney stated the village will need to
deposit $1000.00 earnest money with Tomi Johnson of Howard Hanna Realty, after which the
paperwork will be prepared for the transfer.
Finance and Records Committee
Mr. Starcher said he met recently with Mrs. Sowers to review financial information. He will continue this practice and meet with the Fiscal Officer on the second Wednesday following the close of each quarter. Information learned from these sessions can then be discussed at the next regular Finance Committee meeting.
Beautification/Parks/Cemetery Committee
Mr. McDonald reported that he and Mr. Lucas attended the TMACOG Transportation Summit on March 30. Of particular interest was the session on Safe Routes to Schools. He also said he would like to see a sandbox in James Park. Mr. Lucas estimated the cost for sand and lumber is between $300 and $500. Council agreed to proceed with a sandbox for the park.
Streets/Sidewalks/Sewer Committee
Mr. Dorko did not have anything further to report for his committee but did advise he will not be able to attend the next council meeting because he will be in Texas for his son’s wedding. Mayor Bird excused Councilman Dorko from the April 26 meeting.
Utilities/Ferries/Waterfront
Mr. Myers had nothing to report.
Annexation/Subdivision/Planning Commission Committee
Mrs. Kozak had nothing to report.
Safety/Insurance Committee
Mrs. Kukay stated she and Chief Waugh attended the fire district exploratory meeting on April 10. Chief Waugh reported the consulting group has compiled information from the first set of surveys. This information resulted in the preparation of a more specific survey that the Chief distributed and asked that they be completed and returned by April 18. The Chief added that one of the next steps for the consulting firm will be to schedule individual meetings with village officials.
Fiscal Officer
Mrs. Sowers announced that the regular biennial audit has begun. She also said she is working with the Marblehead Bank to setup direct deposit of payroll for village employees and officials.
Police Department
No report.
Fire Department
Chief Waugh announced that the Fire Department computer crashed recently. A new computer was purchased however, while installing software on the new computer, it was discovered that the Firehouse software which is used to transmit mandatory reports to the state, was an old version that could not be transferred. Cost to obtain the current version of Firehouse is $1800.00. The software has been ordered and, once installed, the Chief will need to re-enter all activity from the beginning of the year in order to generate the required reports.
Authorize Ambulance Purchase
Chief Waugh reported the department has located an ambulance that will fit their needs and the cost is less than the $180,000.00 appropriated by Council. The unit is a McCoy Miller demo ambulance available from Burgess Hearse and Ambulance under a state purchasing contract. Cost after trade-in is $176,819.00. A copy of the quote was submitted for Council’s review.
Mr. Dorko moved to authorize the purchase of a McCoy Miller ambulance from Burgess in the amount of $176,819.00. Second by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
Street Commissioner
Mr. Lucas announced he has received a third quote for repairs to the storm sewer which traverses the Rickloff property. Solicitor Barney confirmed that the easement has been prepared and sent to Mrs. Rickloff for her signature. Mr. Lucas, Mrs. Kozak and Mrs. Sowers will attend the Safety Council CEO Breakfast at the Catawba Island Club on April 18.
Zoning Administrator
Mr. Hruska said he has submitted website update information and photos to the village webmaster.
Board of Public Affairs
Mr. Bird reported that Verizon will be upgrading antennas on the water tower. Mr. Danchisen announced that the Board of Public Affairs voted to share in the cost of the Richmond property purchase.
AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills including March payroll in the amount of $65,374.09 was made by Mr. Starcher and seconded by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 7:59 p.m.
APPROVED:
_________________________________
Jacqueline A. Bird, Mayor
Attest:
____________________________________
Rhonda Botti Sowers, Fiscal Officer
March 22, 2012
VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD MARCH 22, 2012
Mayor Jacqueline Bird called the meeting to order at 6:00 p.m. and opened with the Pledge of Allegiance.
ROLL CALL AND ATTENDANCE
Answering roll call were Vickie Kozak, Angie Kukay, John McDonald, Duane Myers and John Starcher. Dean Dorko was absent.
Also present were Fiscal Officer Rhonda Botti Sowers, Street Commissioner Bryan Lucas, Police Chief Greg Fultz, Zoning Administrator Bob Hruska and Board of Public Affairs members Tom Bird and George Danchisen.
There were no visitors in attendance.
MINUTES
Minutes of the March 8, 2012 regular meeting were approved as submitted.
VISITOR COMMENTS
There were no visitor comments.
LEGISLATION
President Pro Tem John Starcher read the legislation by title only.
A. ORDINANCE NO. 6, 2012 – An Ordinance Amending Ordinance No. 4, 2012 To Make Appropriations For Current Expenses And Other Expenditures Of The Village Of Marblehead, State of Ohio, During The Fiscal Year Ending December 31, 2012 And Declaring An Emergency.
Motion to waive three readings on three separate occasions made by Mr. Myers and seconded by Mr. McDonald. Vote: Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
Motion to retain the emergency clause made by Mr. Starcher and seconded by Mrs. Kukay. Vote: Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
Motion to adopt Ordinance No. 6, 2012 made by Mrs. Kozak and seconded by Mr. McDonald. Vote: Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
OLD BUSINESS
A. Code of Ordinances – Council received an estimate from American Legal Publishing in the amount of $2,300.00 to $3,300.00 to update the village’s Code of Ordinances plus an additional $303.00 for the Folio/Internet version. This update is to incorporate legislation adopted from September 2010 through December 2011.
Mr. Starcher moved to accept the estimate and authorize American Legal Publishing to proceed with updating the Code of Ordinances. Second by Mr. Myers. Vote: Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
B. Marblehead Bank Daisy Run – Mayor Bird confirmed that the Marblehead Bank will conduct the annual Daisy Run on Saturday, May 12, 2012. Patti Pepa is the bank representative who will work with Chief Fultz and Street Commissioner Lucas to coordinate this activity which is held on Alexander Pike.
NEW BUSINESS
A. Annual Renewal of Liquor Licenses – Annual notification was received from the Ohio Dept. of Commerce, Division of Liquor Control that all liquor licenses in the village will expire on June 1 and need to be renewed. If there are any objections to the renewal of a license it must be filed by Council prior to that date. Council had no objection to the renewal of any village liquor permit.
B. 2012 Memorial Day Service – The village will host this year’s community-wide Memorial Day Service. At the Mayor’s request, Chief Fultz will coordinate the event. It will be held May 28 in James Park.
C. Ottawa County District Advisory Council Meeting – Mayor Bird reported briefly on the annual District Health Advisory Council meeting which she attended on March 15.
REPORTS
Finance and Records Committee
Mr. Starcher announce that Daisy Day, Inc. officially met to disband and dissolve its assets. As a result, the group presented a check in the amount of $1,934.83, to the village to be used for a park project since that was the focus of the Daisy Day organization. The Mayor and Fiscal Officer extended thanks on behalf of Council.
Beautification/Parks/Cemetery Committee
Mr. McDonald said he has received requests for a sandbox at James Park. He and Mr. Lucas will look into specifications for adding a sandbox to the park. Comments on the Master Trail Plan will be received through March 31 after which the Plan will be submitted to Coastal Management for final review and approval. Mr. McDonald stated the condition of the perimeter fence along the road at Clemons Cemetery is in need of repair or replacement. Following brief discussion Council agreed to have Mr. Lucas obtain quotes for consideration.
Streets/Sidewalks/Sewer Committee
No report.
Utilities/Ferries/Waterfront
Mr. Myers is making arrangements to have a representative from the Community Improvement Corporation attend a future Council meeting.
Annexation/Subdivision/Planning Commission Committee
Mrs. Kozak had nothing to report.
Safety/Insurance Committee
Mrs. Kukay reported that Sheriff Steve Levorchick plans to be at the April 12 Council meeting. On March 14 she and Chief Waugh attended the annual meeting with the Danbury Township Trustees regarding the fire and EMS contracts. The following departmental trainings were conducted in March: Police Department – Bank Security; Water Department – Working in Temperature Extremes.
Fiscal Officer
Mrs. Sowers reported the new UAN printer has been received and installed.
Police Department
Chief Fultz reminded everyone that the annual Easter Egg Hunt will be conducted at 1 p.m. in James Park on Saturday, April 7. The Chief said each year the department rents a costume for the Easter and Christmas events at the Park. He said rental is $100 and the costumes can be purchased for around $300. Council authorized the Chief to obtain prices for costumes.
Fire Department
No report.
Street Commissioner
Mr. Lucas reported that the backhoe is in Canton but it was received with the wrong forks attached. The correct forks have been ordered and the backhoe will be delivered once they have been installed. The inside of the Radar Park building is nearing completion. Seasonal employee Steve Dress will return to work April 2. Mr. Lucas has obtained two estimates for the Clemons St. storm sewer repair and is awaiting a quote from Gill Construction. The Clemons/Charles St. project is ready for bids; legislation for this project will be prepared for the April 12 meeting.
Zoning Administrator
Mr. Hruska had nothing to report.
Board of Public Affairs
Mr. Bird had nothing to report.
AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $8,402.52 was made by Mrs. Kozak and seconded by Mr. McDonald. Vote: Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-abstained. Motion carried.
EXECUTIVE SESSION
Mr. Starcher moved to go into executive session at 6:45 p.m. for the purpose of discussing purchase of property for public purposes and employee compensation. Second by Mrs. Kukay. Vote: Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
Mayor Bird reconvened the meeting at 7:04 p.m.
Department Heads Attendance at Council Meetings
Mr. Starcher moved that all department heads, when attending a Council meeting, be paid for their time, either by having that time accumulate on their regular payroll hours or by using flex time for that pay period. Second by Mrs. Kukay. Vote: Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
Purchase of Richmond Property
Mr. Myers moved to authorize President Starcher to sign and ratify any signatures on documents for the express purpose of purchasing the Richmond property located adjacent to the water department with the cost to be equally divided between the Village of Marblehead and the Board of Public Affairs upon approval by the BPA and also authorizing the Mayor to sign any further documents to complete the transfer of this property. Second by Mr. McDonald. Vote: Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 7:10 p.m.
APPROVED:
_________________________________
Jacqueline A. Bird, Mayor
Attest:
____________________________________
Rhonda Botti Sowers, Fiscal Officer
March 8, 2012
VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD MARCH 8, 2012
The meeting was called to order at 6:03 PM.
Pledge of Allegiance
Roll Call of Council Members
Dean Dorko, Vickie Kozak, Angie Kukay, John McDonald, Duane Myers and John Starcher were all present.
Fiscal Officer Rhonda Botti Sowers was excused. Councilwoman Angie Kukay was designated to record the minutes.
Minutes:
The meeting minutes of the Regular Session February 23, 2012 stand as written.
The meeting minutes of the Special Meeting February 27, 2012 stand as written.
Mayor Bird amended the agenda by removing Guest Speaker Ottawa County Sheriff Steve Levorchick and adding an Executive Session for the Purchasing of Property for Public Use which will follow the Payment of Bills.
Ottawa County Sheriff Steve Levorchick unable to attend Council Meeting due to illness. Sheriff Levorchick has been rescheduled to attend the April 12 Regular Meeting.
Visitor comments:
Joanne Shearer of Cottage Cove wanted to know when their public street would be sealed. Mayor Bird indicated Street Commissioner Bryan Lucas would be the contact person for this concern. In his absence, Street Committee Chairman, Councilman Dean Dorko noted the concern and will refer the issue to Street Commissioner Bryan Lucas. Street Commissioner Dorko will follow up with Mrs. Shearer pending outcome.
Legislation:
President Pro Tem John Starcher read the legislation by title only.
Ordinance No. 5, 2012 – An Ordinance Providing For A Pay Increase For The Village
Council & The Mayor of the Village of Marblehead. Third reading
Motion to adopt made by Councilman Myers and second by Pres. Pro Tem Starcher. All ayes.
Ordinance #5 adopted.
Old Business:
ODOT Project/Culvert Update:
Solicitor Jim Barney is researching ORC regarding ownership and responsibility of the property based on a recent title search. It was noted ODOT has referred the culvert repair responsibility to the village as the culvert is located within the municipality. Mr. Barney will continue to
research the legality of this action. He will have more information at the next council meeting.
The draft letter to the Township Trustees discussed at a prior meeting has been written by Mayor Bird, but tabled until Solicitor Barney completes his research.
Columbia Gas/Main Street Update:
Solicitor Jim Barney reports no response yet. He will send another e-mail.
Ice Rink Update
Solicitor Jim Barney reports he received the Ice Rink information from B.Lucas and will provide this to the Port Clinton Yacht Club for their review and possible interest in purchasing the ice rink from the village.
Master Trail Plan Status:
Councilman John McDonald reports that copies of the Master Plan for the Bike Trail have been located for public viewing at Marblehead Village Town Hall, the Ottawa County Visitors Bureau and the Chamber of Commerce. A Public Notice will be put in the Local Newspaper next week to run for two weeks to inform the public and listing an end date for viewing. Mayor Bird asked if Councilman McDonald would keep in touch with Floyd Brown for the next step on this project.
Record Commission Update:
Mayor Bird informed the official membership of the Records Commission is to be made of a Chairman/Secretary (B.Hruska), Fiscal Officer, Solicitor and Citizen. B.Hruska reported Mary Glovinsky volunteered for the citizen position. B.Hruska is moving along with the project and anticipates the 1st meeting to be held in the very near future.
The Radar Park Storage Building is close to being ready for record storage. Pres. Pro Tem. Starcher and B. Lucas are in the checking process of pricing holding racks & will keep council informed of results.
Ottawa County Improvement Corporation:
Councilman Duane Myers reports Denise Ventrone of OCIC will attend the April 19th Council Meeting to explain what OCIC does and what their organization can provide to the village.
New Business:
Mayor Bird will be out of town 3/9/12 & 3/10/12. Pres Pro Tem J. Starcher will be available if necessary.
Committee Reports:
Solicitor Jim Barney-Nothing to report
Pres. Pro Tem John Starcher-Nothing to report
Councilman John McDonald- Attended the recent Safe Route to Schools Meeting has an information packet for those interested.
Councilman Dean Dorko-Nothing to report
Councilman Duane Myers-Nothing to report
Councilwoman Vickie Kozak-Nothing to report
Councilwoman Angie Kukay- Provided the original contract for the Marblehead and Lakeside VFD Merger Study. Contract will be given to the Fiscal Officer. Administration Members were given a Voluntary Questionnaire from the sub-committee for completion with a deadline is 3/16/12. Questionnaires are to be returned to A. Kukay. A Thank You Letter from the Ohio Veterans Home in regards to the Cell Phone for Soldiers Program was shared expressing gratitude for village contribution and support.
Zoning Administrator Bob Hruska-Nothing to report
BPA President Tom Bird-Nothing to report
Payment of Bills:
Councilman Myers made the motion and second by Councilman Dorko. All ayes.
Motion to adjourn and go into Executive Session to discuss Purchase of Property made by Pres. Pro Tem Starcher and second by Councilwoman Kozak at 6:35PM. All ayes. Mayor Bird asked BPA Pres. Bird and BPA Member George Danchisen to remain for the session.
Motion to return back into regular session made by John Starcher and second
by Vickie Kozak at 6:58 PM. All ayes.
Motion to adjourn the Regular Meeting made by Councilman Kukay and second by Pres. Pro Tem Starcher. All ayes.
Council Meeting adjourned at 6:59 P.M.
APPROVED:
________________________________
Mayor Jacqueline A. Bird
ATTEST:
_____________________________
Councilwoman Angie Kukay
For Fiscal Officer Rhonda Botti Sowers
February 27, 2012 Special Meeting
VILLAGE OF MARBLEHEAD SPECIAL COUNCIL MEETING
HELD FEBRUARY 27, 2012
Mayor Jacqueline Bird called the special meeting to order at 5:07 p.m. and opened with the Pledge of Allegiance. The meeting was called for the purpose of adopting Ordinance 4, 2012, the Appropriations Ordinance and for a second reading of Ordinance 5, 2012.
ROLL CALL AND ATTENDANCE
Answering roll call were Vickie Kozak, Angie Kukay, John McDonald, Duane Myers and John Starcher. Dean Dorko was excused.
Also present were Fiscal Officer Rhonda Botti Sowers and Fire Chief Doug Waugh.
There were no visitors in attendance and no visitor comments.
LEGISLATION
President Pro Tem John Starcher read the legislation by title only.
A. ORDINANCE NO. 4, 2012 – Annual Appropriation Ordinance. An Ordinance to Make Appropriations for Current Expenses and Other Expenditures of the Village of Marblehead, State of Ohio, During Fiscal Year Ending December 31, 2012 and Declaring An Emergency.
Motion to waive three readings on three separate occasions made by Mr. Myers and seconded by Mrs. Kukay. Vote: Mrs. Kozak-; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
Motion to retain the emergency clause made by Mrs. Kozak and seconded by Mr. McDonald. Vote: Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
Motion to adopt Ordinance No. 4, 2012 made by Mrs. Kukay and seconded by Mr. McDonald. Vote: Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
B. ORDINANCE NO. 5, 2012 – An Ordinance Providing For A Pay Increase For The Village Council and the Mayor of the Village of Marblehead. No action taken. Third reading will be March 8, 2012.
ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 5:10 p.m.
APPROVED:
_________________________________
Jacqueline A. Bird, Mayor
Attest:
____________________________________
Rhonda Botti Sowers, Fiscal Officer
February 23, 2012
VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD FEBRUARY 23, 2012
Mayor Jacqueline Bird called the meeting to order at 6:00 p.m. and opened with the Pledge of Allegiance.
ROLL CALL AND ATTENDANCE
Answering roll call were Dean Dorko, Vickie Kozak, Angie Kukay, and John Starcher. John McDonald and Duane Myers were excused.
Also present were Fiscal Officer Rhonda Botti Sowers, Fire Chief Doug Waugh, Street Commissioner Bryan Lucas and Zoning Administrator Bob Hruska.
There were no visitors in attendance.
Mayor Bird amended the agenda to add Ordinance 5, 2012. The Mayor also announced that the reading of Ordinance 4, 2012 will be a first reading and set a special meeting for 5 p.m. Monday, February 27, 2012 at the Fire Station for the purpose of adopting Ordinance 4, 2012 the Appropriations Ordinance and for a second reading of Ordinance 5, 2012.
MINUTES
Minutes of the February 9, 2012 regular meeting were approved as submitted.
VISITOR COMMENTS
There were no visitor comments.
LEGISLATION
President Pro Tem John Starcher read the legislation by title only.
A. ORDINANCE NO. 4, 2012 – Annual Appropriation Ordinance. An Ordinance to Make Appropriations for Current Expenses and other Expenditures of the Village of Marblehead, State of Ohio, During Fiscal Year Ending December 31, 2012 and Declaring An Emergency. No action could be taken as an emergency measure. Second reading will be February 27, 2012.
Finance Chair John Starcher and Fiscal Officer Rhonda Sowers explained various provisions in the 2012 appropriations.
B. ORDINANCE NO. 5, 2012 – An Ordinance Providing For A Pay Increase For The Village Council & The Mayor of the Village of Marblehead. No action taken. Second reading will be February 27, 2012.
OLD BUSINESS
A. Volunteer Fire Association/New Ambulance – Following discussion at the last meeting regarding the Fire Department’s 2012 budget request for a new ambulance, Chief Waugh reported the Marblehead Volunteer Fire Association agreed to assist in funding this purchase, similar to the arrangement used to purchase the last fire engine. The Association agreed to contribute $10,000 the first year and a minimum of $5,000 per year for the following four years. The Department is currently looking at ambulances to determine specifications for their needs. Mr. Starcher said $180,000 has been allocated for this expense in the 2012 appropriations. This equipment would be ordered through the State Purchasing program.
B. Website Updates – Mr. Hruska has been reviewing pages on the current website to determine what updates need to be made to keep the site current. He has made arrangements for pictures and bios of new employees to be uploaded.
C. Records Commission Update – Mr. Hruska said he is still waiting for a records schedule from the Fiscal Officer after which the Records Commission will convene to develop the retention schedule. Discussion followed on the need to appoint a citizen representative to the Commission.
NEW BUSINESS
A. Renew Contract with County Prosecutor – Mayor Bird reported the County Prosecutor is willing to continue prosecuting cases filed for violation of Village ordinances at the same contracted price as last year.
Mr. Starcher moved to renew the annual contract with the Ottawa County Prosecutor. Second by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. Starcher-yes. Motion carried.
B. Marblehead Bank 5K Run – The Marblehead Bank will once again sponsor the 5K run in May. The event will be coordinated with the street and police departments. Mayor Bird will issue a Daisy Day proclamation in conjunction with the run.
C. Re-Purchase Cemetery Lots – Ben and Wendy Richmond have asked to sell their cemetery lots back to the Village as they are leaving the area and will no longer need them.
Mrs. Kozak moved to purchase lots 15, 16, 17 and 18 in Block E of Clemons Cemetery back from Ben and Wendy Richmond for the original sale price of $80 per lot. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. Starcher-yes. Motion carried.
REPORTS
Mayor
Mayor Bird reported that Larry Fletcher of the Ottawa County Visitors Bureau sent an annual report of the Bureau’s activity and offered to attend a Council meeting to present information. The Mayor will contact him to arrange a time for him to meet with Council.
Solicitor
No report.
Finance and Records Committee
Mr. Starcher had nothing to report.
Beautification/Parks/Cemetery Committee
No report.
Streets/Sidewalks/Sewer Committee
Mr. Dorko had nothing to report.
Utilities/Ferries/Waterfront
No report.
Annexation/Subdivision/Planning Commission Committee
Mrs. Kozak had nothing to report.
Safety/Insurance Committee
Mrs. Kukay reported the following departmental trainings were conducted in February: Fire Department – Small Equipment Operations Safety as well as Trench Safety-Crush Injury Treatments; Police Department – CPR Refresher; Street/Maintenance Department – Power Tool Safety as well as CPR refresher.
Fiscal Officer
Mrs. Sowers had nothing to report.
Police Department
No report.
Fire Department
Chief Waugh reported the contract with Robert Leonard Planning and Consulting has been signed by all parties and a grant application is being prepared in the hope of covering the cost of the study.
Street Commissioner
Mr. Lucas reported that he has been working with Kusmer & Associates to review the bid specifications for the Clemons/Charles Street improvement project. Dave Shrock will be unable to do the storm sewer line repair so Mr. Lucas will be seeking quotes from other excavators. CEO Safety Council event will be the first part of March. The Radar Park building renovations are proceeding well. Solicitor Barney advised it is permissible for Mr. Veverka to remove the roof from the Gresh house as long as he will sign a release of liability. The backhoe should be delivered in the next few weeks after which Mr. Lucas plans to begin demolition of the Gresh house.
Zoning Administrator
Mr. Hruska stated he has begun the process of creating the color zoning map on the new computer. Regarding an anonymous zoning violation complaint, Mr. Hruska reported the property at 1222 Wesleyan is permitted to have short-term rentals because the property was being used legally for that purpose before zoning was adopted, making it a grandfathered use.
Board of Public Affairs
No report.
AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $9,061.80 made by Mr. Starcher and seconded by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. Starcher-yes. Motion carried.
ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 7:17 p.m.
APPROVED:
_________________________________
Jacqueline A. Bird, Mayor
Attest:
____________________________________
Rhonda Botti Sowers, Fiscal Officer
February 9, 2012
VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD FEBRUARY 9, 2012
Mayor Jacqueline Bird called the meeting to order at 6:00 p.m. and opened with the Pledge of Allegiance.
ROLL CALL AND ATTENDANCE
Answering roll call were Dean Dorko, Angie Kukay, John McDonald, Duane Myers and John Starcher. Vickie Kozak was excused.
Also present were Fiscal Officer Rhonda Botti Sowers, Solicitor Jim Barney, Fire Chief Doug Waugh, Street Commissioner Bryan Lucas and Zoning Administrator Bob Hruska.
There were no visitors in attendance.
Mayor Bird amended the agenda to add Ordinance 3, 2012.
MINUTES
Minutes of the January 26, 2012 meeting were corrected to note that Bryan Lucas will coordinate the Danbury School project with principal Karen Abbot. Minutes were approved as amended.
RULES OF COUNCIL FOR 2012
Mr. Starcher moved to adopt the Rules of Council for 2012. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
LEGISLATION
President Pro Tem John Starcher read the legislation by title only.
A. ORDINANCE NO. 1, 2012 – An Ordinance Providing For A Pay Increase & Setting Wage Rates for Employees in the Village of Marblehead & Declaring an Emergency.
Motion to waive three readings on three separate occasions made by Mr. Myers and seconded by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
Motion to retain the emergency clause made by Mr. Starcher and seconded by Mr. Myers. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
Motion to adopt Ordinance No. 1, 2012 made by Mr. Dorko and seconded by Mr. McDonald. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
B. ORDINANCE NO. 2, 2012 – A Preliminary Ordinance Regarding the Resurfacing of St. Rt. 163 from near Tower Street to S. Alexander Pike, a Distance of 3.37 Miles, More or Less, Repealing Ordinance No. 17, 2011, and Declaring an Emergency.
Motion to waive three readings on three separate occasions made by Mr. Myers and seconded by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
Motion to retain the emergency clause made by Mr. Starcher and seconded by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
Motion to adopt Ordinance No. 2, 2012 made by Mr. Starcher and seconded by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
C. ORDINANCE NO. 3, 2012 – An Ordinance Ratifying the Street Commissioner’s Pay Raise and Declaring an Emergency.
Motion to waive three readings on three separate occasions made by Mr. Starcher and seconded by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
Motion to retain the emergency clause made by Mr. Myers and seconded by Mr. McDonald. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
Motion to adopt Ordinance No. 3, 2012 made by Mrs. Kukay and seconded by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
Mr. McDonald was excused following legislation.
OLD BUSINESS
A. Columbia Gas Bill Update – Solicitor Barney informed Council that Columbia Gas has agreed to not charge the village for costs incurred when a gas line was broken on Clemons St. last year and the village will not pursue restitution for costs incurred due to improper installation of the gas line. Mr. Barney reminded Columbia Gas of the need to relocate improperly installed gas lines along Main St. prior to ODOT resurfacing the road. He will advise Council of the response when he hears back from the gas company.
B. Development of Storm Sewer Tap In Permit Application – Mr. Barney and Mr. Lucas are continuing to work on development of a sewer tap in application.
C. ODOT Project/Culvert – SR 163 Update – Mr. Lucas said he has not had success yet coordinating a meeting with Danbury Township Trustee President Charles Scott and a representative of Lafarge for further discussion on the culvert replacement under SR 163 at Lakepoint Park.
D. American Legal Publishing, 2011 Ordinances – Mrs. Sowers reported she has the ordinances and resolutions adopted since September 2010 ready to be scanned and submitted to American Legal Publishing within the next week.
E. Ice Rink – Research is being done to determine how purchase of the ice rink was originally funded before a decision can be made as to its disposition.
F. Master Trail Plan/Update on Final Version – Mayor Bird reported the final version of the Master Trail Plan has been prepared. The Plan will now be placed on display in several locations in the community for a two week period to give the public an opportunity to view and provide input. Following the comment period the committee will seek grant funding to begin implementation of the plan.
G. Danbury School Project Update – Mr. Lucas said he spoke with High School Principal Karen Abbott and learned that this year the school plans two types of community projects. One will be a project to give back to the community such as last year’s park clean-up and the other will be an academic project such as a survey or study. He will be meeting again with Mrs. Abbott in the near future to discuss project ideas.
NEW BUSINESS
A. Estimates for Radar Park Improvements – Proposals were received from Starcher Enterprises, Marblehead and from Jim’s Plumbing & Heating, Green Springs for installation of a Fujitsu split heat pump at the Radar Park building. Mr. Starcher recused himself and left the room during discussion. Quote from Jim’s Heating was in the amount of $3,775.00 and quote from Starcher Enterprises was for $3,200.00. The building is currently being adapted for storage of village records which requires it have heating and cooling. Following discussion, Mr. Dorko moved to accept the lower priced quote submitted by Starcher Enterprises. Second by Mr. Myers. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Starcher-abstained. Motion carried.
B. Annual Donation to Ottawa County Drug Task Force – Mr. Starcher moved to donate $500 to the Ottawa County Drug Task Force. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
C. Establish Annual Review of Streets March 2012 – Mr. Dorko and Mr. Lucas will schedule the annual review of village streets for next month.
D. Renew Agreement with Transcore for Warning Siren Maintenance – Mr. Starcher moved to renew the annual agreement with Transcore for maintenance of the village’s two warning sirens at a cost of $700 each. Second by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
REPORTS
Mayor
Mayor Bird reported that St. Joseph’s Church is planning a two day festival in James Park on
July 7th and 8th . This will take the place of the church’s fall festival. It is hoped this festival will become an annual summer event.
The Mayor expressed concern over the recent announcement that Richmond Gallery will be closing next month and the Richmonds retiring to their home in Maine. She noted that Mr. and Mrs. Richmond own several commercial properties in the village and shared a letter from a tenant of one of these buildings who is also concerned about the loss of business in the village. Mayor Bird recommended taking a pro-active approach and suggested a committee be formed to study this situation. A lengthy discussion followed. Decision was made that Mr. Myers will contact the Ottawa County Improvement Corporation for suggestions and advice prior to creation of a Council sub-committee.
Solicitor
No report.
Finance and Records Committee
Mr. Starcher reported work is continuing on 2012 appropriations. He added that the committee is studying pay increases for elected officials.
Beautification/Parks/Cemetery Committee
Mr. McDonald submitted a written report to advise that a meeting of the Safe Routes to School committee was held February 7. The next meeting will be held at 6 p.m. February 20 at Danbury School.
Streets/Sidewalks/Sewer Committee
Mr. Dorko had nothing to report.
Utilities/Ferries/Waterfront
Mr. Myers had nothing to report.
Annexation/Subdivision/Planning Commission Committee
No report.
Safety/Insurance Committee
Mrs. Kukay reported the Water Department conducted training in January regarding setting up a safe traffic control zone.
Fiscal Officer
Mrs. Sowers had nothing to report.
Police Department
No report.
Fire Department
Chief Waugh recently conducted CPR renewal training for the police department and street commissioner. The Chief reported the department’s front line ambulance, a 1999 vehicle with over 90,000 miles, was recently out of service for repairs and added that work on this vehicle is averaging $1500 per year. A new ambulance was included with the department’s budget request for 2012 and he expressed hope that it will be possible to purchase one this year. He added that the volunteer fire association is willing to work jointly with the village to fund this purchase. In response to a question from Mr. Starcher, Chief Waugh stated there is a need for this ambulance even if the Lakeside and Marblehead fire departments are combined. The Chief said the committee which is studying the proposal to merge fire departments will meet again on February 14. Both the county prosecutor and the village solicitor have reviewed and approved the contract with Robert Leonard to conduct an evaluation and feasibility study for a joint fire district.
Street Commissioner
Mr. Lucas said the village is required to install handicapped accesses at several crosswalks along Main Street prior to the road being resurfaced this year. He said that one of these locations is in front of Richmond Gallery and wondered if that crosswalk is still necessary now that the Gallery is closing. There is another crosswalk just west of the Gallery leading to the VFW. It was suggested Mr. Lucas contact Mr. Richmond to see if he still feels there is a need for a crosswalk leading to his building.
Zoning Administrator
Mr. Hruska reported that a zoning violation regarding a dumpster at a commercial location has been resolved by the removal of the dumpster. He also reported receiving an anonymous complaint regarding a property which is being advertised for transient rental.
Board of Public Affairs
No report.
VISITOR COMMENTS
There were no visitor comments.
AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $48,269.70 which includes January payroll made by Mrs. Kukay and seconded by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Starcher-abstained. Motion carried.
ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 7:45 p.m.
APPROVED:
_________________________________
Jacqueline A. Bird, Mayor
Attest:
____________________________________
Rhonda Botti Sowers, Fiscal Officer
January 26, 2012
VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD JANUARY 26, 2012
Mayor Jacqueline Bird called the meeting to order at 6:00 p.m. and opened with the Pledge of Allegiance.
ROLL CALL AND ATTENDANCE
Answering roll call were Dean Dorko, Angie Kukay, John McDonald and John Starcher. Vickie Kozak and Duane Myers were excused.
Also present were Fiscal Officer Rhonda Botti Sowers, Fire Chief Doug Waugh, Street Commissioner Bryan Lucas and Zoning Administrator Bob Hruska.
Visitor in attendance was Trevor Ross.
MINUTES
Minutes of the January 12, 2012 meeting were approved as submitted.
LEGISLATION
There was no legislation.
OLD BUSINESS
A. Safe Routes To School Meeting – Mayor Bird announced that the initial meeting for the Safe Routes To School program will be held February 20 at 6:00 p.m. at the Danbury Township Hall. John McDonald will be the Village representative for this group.
B. Master Trail Plan Meeting – John McDonald reported a Master Trail Plan meeting was held January 24. He provided a draft of the plan for Council to review and explained the rest of the procedures that need to be completed before seeking grant funding.
C. Revisions To Rules of Council – Mayor Bird noted two revisions which will be incorporated into the Rules of Council and reminded everyone that the Rules will be adopted at the first regular meeting in February. The two revisions noted are to move visitor comments to the beginning of the agenda and make a correction that the Finance Committee meets one half hour before each regular meeting.
D. Backhoe Purchase – Mr. Lucas reported that Akron Tractor was able to obtain a backhoe that meets the Village’s criteria but also has several options not requested which add an additional $1603.78 to the price. Mr. Dorko pointed out that if Council waits to order the exact equipment specified it will be into the next model year when prices will be increasing an estimated 12%.
Mr. Starcher moved to accept the revised quote from Akron Tractor for a New Holland backhoe in the amount of $69,193.42. Second by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.
E. Fire Meeting – Chief Waugh reported to Council on the progress of the committee which was formed to study a proposal to combine the Marblehead and Lakeside Fire Departments. The group met with Chief Bruce Mortz of the Allen-Clay-Genoa Fire District for guidance on the process of creating a Fire District. Chief Mortz said they contracted with Robert Leonard Planning and Consulting to provide assistance in the creation of the district. Chief Waugh submitted a quote from Mr. Leonard in the amount of $8,500 to conduct an evaluation and feasibility study and make a recommendation for the best way to provide fire services to the community. Chief Waugh said the committee favors this study and feels the cost should be divided equally between the township, the village and the Lakeside department. It is also possible that a grant could be obtained to pay the cost of this study.
Mr. Starcher moved to approve the village’s participation in the feasibility study pending review by the Solicitor and authorizing the payment of up to $4,250 for the study. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.
F. Danbury Police Contract – Mayor Bird reported the township trustees are willing to continue the police contract with the village for an additional year. Mayor Bird will sign the contract on behalf of the village.
NEW BUSINESS
A. Ice Rink – Mr. Starcher said he has had a request from an organization to purchase the ice rink if the village is no longer going to use it. The decision was made this winter not to erect the rink in James Park due to ongoing problems with vandalism. Mr. Starcher will consult with the Solicitor to find out the procedure for disposing of village property. Council agreed to sell the ice rink if it is permissible.
B. T-Mobile Tower – Mr. Lucas reported he located survey pins and was able to determine the cell tower at the back of Radar Park is on Village property. Lafarge will provide a gate to separate the Village and quarry properties. Mr. Starcher recommended a “No Trespassing” sign be placed on the gate.
C. Danbury School Project – Mayor Bird was contacted by High School Principal Karen Abbott for proposed community service projects for the high school students. In the past they have done park and cemetery clean-ups and Council agreed they would like to see the students tackle these projects again. Mr. Hruska suggested the school art class may be able to create wreaths to be used with the bows the village purchased last year and suggested this as a potential project.
REPORTS
Solicitor
No report.
Finance and Records Committee
Mr. Starcher reported he and the Fiscal Officer will be meeting February 1 regarding the 2012 appropriations.
Beautification/Parks/Cemetery Committee
Mr. McDonald had nothing additional to report.
Streets/Sidewalks/Sewer Committee
Mr. Dorko had nothing to report.
Utilities/Ferries/Waterfront
No report.
Annexation/Subdivision/Planning Commission Committee
No report.
Safety/Insurance Committee
Mrs. Kukay reported the following departmental trainings were conducted in January: Fire Department - Driver Training; Maintenance - Snow Plowing Safety; Police Department - Discharging Weapons at Sick or Injured Animals.
Fiscal Officer
Mrs. Sowers had nothing to report.
Police Department
No report.
Fire Department
Chief Waugh had nothing further to report.
Street Commissioner
Mr. Lucas had nothing further to report.
Zoning Administrator
Mr. Hruska reported that the new laptop has arrived and he is in the process of transferring files to the new system. He also reported sending a violation letter regarding complaints about a business dumpster.
Board of Public Affairs
No report.
VISITOR COMMENTS
There were no visitor comments.
AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $5,675.01 made by Mr. Starcher and seconded by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.
ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 6:45 p.m.
APPROVED:
_________________________________
Jacqueline A. Bird, Mayor
Attest:
____________________________________
Rhonda Botti Sowers, Fiscal Officer
January 12, 2012
VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD JANUARY 12, 2012
Mayor Jacqueline Bird called the meeting to order at 6:00 p.m. and opened with the Pledge of Allegiance.
SWEARING IN NEWLY ELECTED OFFICIALS
Solicitor Jim Barney administered the oath of office to Mayor Jacqueline Bird, Councilwoman Angie Kukay and Board of Public Affairs members Robert Boytim and George Danchisen.
Mayor Bird administered the oath of office to newly elected Councilman Duane Myers.
ROLL CALL AND ATTENDANCE
Answering roll call were Dean Dorko, Vickie Kozak, Angie Kukay, John McDonald, Duane Myers and John Starcher.
Also present were Solicitor Jim Barney, Fiscal Officer Rhonda Botti Sowers, Police Chief Greg Fultz, Fire Chief Doug Waugh, Street Commissioner Bryan Lucas, Zoning Administrator Bob Hruska and Board of Public Affairs members Tom Bird, Robert Boytim and George Danchisen.
Visitors in attendance were John Kozak, Mary Ann Hirsch of the Ottawa County Leadership class, County Commissioner Steve Arndt and Ottawa County Sanitary Engineer J. Kelly Frey.
ELECTION OF PRESIDENT PRO TEM FOR 2012
Mrs. Kukay nominated John Starcher for President Pro Tem for 2012. Second by Mr. Dorko. There were no other nominations. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-abstained. Motion carried.
REVIEW RULES OF COUNCIL
Mayor Bird distributed the current Rules of Council for review. One suggestion for change is to move visitor comments to the beginning of the meeting rather than the end. New rules will be adopted at the February 12 regular meeting.
MINUTES
Minutes of the December 22, 2011 regular meeting were approved as submitted.
UPDATE ON THE ISLAND VIEW SEWER REPLACEMENT PROJECT
Kelly Frey and Steve Arndt were present to give an update on the Island View sewer replacement project which is scheduled to begin within two weeks. Mr. Frey left emergency contact information for anyone who has questions or concerns regarding the project.
STATE OF THE VILLAGE ADDRESS
Mayor Bird presented the annual State of the Village address (copy attached)
LEGISLATION
President Pro Tem John Starcher read the legislation by title only.
A. ORDINANCE NO. 17, 2011 – A PRELIMINARY ORDINANCE REGARDING THE RESURFACING OF ST. RT. 163 FROM NEAR TOWER ST. TO THE SOUTH END OF ALEXANDER PIKE, A DISTANCE OF 3.37 MILES, MORE OR LESS & THE REPLACING OF A CULVERT & SEA WALL NEAR COTTAGE COVE.
Motion to adopt Ordinance No. 17, 2011 made by Mr. Starcher and seconded by Mr. McDonald. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
OLD BUSINESS
A. Columbia Gas Bill Update – Solicitor Barney reported he has not been contacted by anyone from Columbia Gas following the response he sent regarding their bill for damages to the gas line at the foot of Clemons Street. At the request of Council he will send a follow-up letter to Columbia Gas.
B. Development of Storm Sewer Tap In Permit Application – Street Commissioner Lucas reported that the Village of Oak Harbor is currently working on storm sewer tap in permit. He will obtain a copy for the Solicitor to review.
NEW BUSINESS
A. Committee Assignments and Personnel Listing – Mayor Bird made the following 2012 Committee Assignments: Annexation/Subdivision/Planning Commission Vickie Kozak (Chair), Angie Kukay, John McDonald; Beautification/Parks/Cemetery John McDonald (Chair), Duane Myers, Dean Dorko; Streets/Sidewalks/Sewer Dean Dorko (Chair), John McDonald, John Starcher; Finance & Records John Starcher (Chair), Vickie Kozak, Angie Kukay; Safety & Insurance Angie Kukay (Chair), Duane Myers, Vickie Kozak; Utilities/Ferries/Waterfront Duane Myers (Chair), Dean Dorko, John Starcher. The Mayor also distributed an updated personnel list to reflect that Tom Bird is the newly elected President of the Board of Public Affairs.
B. Beacon/Peninsula News Assignments – Mayor Bird distributed the list of personnel assigned to submit an article for “The Village Square,” a monthly column which appears in The Peninsula News and The Beacon.
C. Police Contract with Danbury Township – The current contract with Danbury Township for 16 hours of weekly police service will expire February 9, 2012. Mayor Bird appointed a committee of John Starcher, Angie Kukay and Dean Dorko to evaluate how the changes made in the police department last year are working and make a report to Council. In the interim, Council agreed to continue with the Danbury Township contract and also to increase part-time officer Loren Welch from 24 to 32 hrs. per week. Mayor Bird will notify the township of the village’s intent.
D. Authorize Purchase of Backhoe – Mr. Lucas submitted a quote from Akron Tractor & Equipment for a New Holland B95B backhoe on a state purchasing contract in the amount of $72,089.64 with a trade-in allowance of $4,500.00 for the village’s 1972 backhoe making the total purchase price $67,589.64. Mr. Starcher moved to authorize the purchase of the New Holland backhoe from Akron Tractor & Equipment per the submitted quote. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
REPORTS
Solicitor
Mr. Barney had nothing to report.
Finance and Records Committee
Mr. Starcher had nothing to report.
Beautification/Parks/Cemetery Committee
Mr. McDonald had nothing to report.
Streets/Sidewalks/Sewer Committee
Mr. Dorko had nothing to report.
Utilities/Ferries/Waterfront
Mr. Myers reported attending his first BPA meeting on Tuesday.
Annexation/Subdivision/Planning Commission Committee
Mrs. Kozak had nothing to report.
Safety/Insurance Committee
Mrs. Kukay had nothing to report.
Fiscal Officer
Mrs. Sowers had nothing to report.
Police Department
Chief Fultz had no report.
Fire Department
Chief Waugh reported that meetings are continuing with representatives of Danbury Township and Lakeside Fire Department to explore the proposal made by Lakeside to consolidate the two departments. The Chief also said his department is researching needs for the purchase of a new ambulance and also looking into upgrading the current cardiac monitor.
Street Commissioner
Mr. Lucas had nothing to report.
Zoning Administrator
Mr. Hruska reported that the new laptop should arrive within the next few days.
Board of Public Affairs
No report.
VISITOR COMMENTS
Mr. Boytim expressed concern over the condition of a No Parking sign in front of Brown’s Dairy Dock. Mr. Lucas will look at it and see what needs to be done.
Mary Ann Hirsch, who was attending as a requirement of the Ottawa County Leadership class, commented that it was both interesting and enjoyable to observe the council working together.
AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $46,784.56 which includes December payroll made by Mrs. Kozak and seconded by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mrs. Kozak-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-abstained. Motion carried.
ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 7:20 p.m.
APPROVED:
_________________________________
Jacqueline A. Bird, Mayor
Attest:
____________________________________
Rhonda Botti Sowers, Fiscal Officer
December 22, 2011
VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD DECEMBER 22, 2011
Mayor Jacqueline Bird called the meeting to order at 6:07 p.m. and opened with the Pledge of Allegiance.
Answering roll call were John Starcher, John McDonald, Dean Dorko, Vickie Kozak, Mary Glovinsky and Angie Kukay.
Also present were Fiscal Officer Rhonda Botti Sowers, Zoning Administrator Bob Hruska and Street Commissioner Bryan Lucas.
There were no visitors in attendance.
MINUTES
Minutes of the December 8, 2011 regular meeting were approved as submitted.
LEGISLATION
President Pro Tem John Starcher read the legislation by title only.
A. ORDINANCE NO. 17, 2011 – A PRELIMINARY ORDINANCE REGARDING THE RESURFACING OF ST. RT. 163 FROM NEAR TOWER ST. TO THE SOUTH END OF ALEXANDER PIKE, A DISTANCE OF 3.37 MILES, MORE OR LESS & THE REPLACING OF A CULVERT & SEA WALL NEAR COTTAGE COVE.
Second reading. No action taken. Third reading will be January 12, 2012.
B. ORDINANCE NO. 18, 2011 – AN ORDINANCE APPROVING TEMPORARY
APPROPRIATIONS FOR CURRENT EXPENSES & OTHER EXPENDITURES OF THE VILLAGE OF MARBLEHEAD, STATE OF OHIO, DURING THE FISCAL YEAR BEGINNING JANUARY 1, 2012 & DECLARING AN EMERGENCY.
Motion to waive three readings on three separate occasions made by Mr. Starcher and seconded by Mr. Dorko. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.
Motion to retain the emergency clause made by Mr. McDonald and seconded by Mrs. Kukay. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.
Motion to adopt Ordinance No. 18, 2011 made by Mrs. Glovinsky and seconded by Mrs. Kozak. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.
C. ORDINANCE NO. 19, 2011 – AN ORDINANCE TRANSFERRING FUNDS IN THE VILLAGE OF MARBLEHEAD & DECLARING AN EMERGENCY.
Motion to waive three readings on three separate occasions made by Mr. Dorko and seconded by Mrs. Glovinsky. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.
Motion to retain the emergency clause made by Mrs. Kukay and seconded by Mr. McDonald. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.
Motion to adopt Ordinance No. 19, 2011 made by Mrs. Kozak and seconded by Mrs. Glovinsky. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.
D. RESOLUTION NO. 9, 2011 – IN THE MATTER OF APPLICATION FOR PLACEMENT OF SHORELINE PROTECTION FOR BAY POINT ACQUISITION, LLC.
Motion to waive three readings on three separate occasions made by Mr. Starcher and seconded by Mr. Dorko. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.
Motion to adopt Resolution No. 9, 2011 made by Mrs. Kukay and seconded by Mrs. Glovinsky. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.
Mrs. Kukay was excused following the legislation.
OLD BUSINESS
A. Revision to Employee Evaluation Form – Mayor Bird provided copies of revisions to the employee evaluation form regarding the section dealing with departmental goals. Council was in agreement with this revision. The Mayor added that the evaluation process has been going well.
B. Rock of Ages Easement and Storm Sewer – Street Commissioner Lucas reported that he met with Herb Rickloff and Dave Shrock to discuss details of repairing or relocating the storm sewer which runs across the Rickloff property, Rock of Ages, at the foot of Clemons St. After learning that the cost to relocate would be substantially more than the cost to repair, Mr. Rickloff agreed to grant an easement to leave the line in its current location on his property. Mr. Lucas said Mr. Shrock will prepare and submit a quote to the Village for the repair work.
C. Clemons & Charles St. Paving, Drainage & Storm Sewer – Mr. Lucas submitted plans and specifications prepared by Kusmer and Associates for the Clemons and Charles Street paving, drainage and storm sewer improvement project. The engineer’s estimate for this project is $57,800.00. Council agreed to have Mr. Kusmer prepare bid packets.
NEW BUSINESS
There was no new business
REPORTS
Mayor
Mayor Bird extended thanks to Councilwoman Glovinsky for her years of service to the Village.
Mrs. Glovinsky is stepping down when her term finishes at the end of this year.
Solicitor
No report.
Utilities/Ferries/Waterfront Committee
Mr. Starcher had nothing to report.
Beautification/Parks/Cemetery Committee
Mr. McDonald reported that he met with Bob Boytim regarding the material from the recent water project which was inadvertently placed on Lafarge property adjacent to the Village property. Mr. McDonald will follow up with Lafarge to determine if remediation is required.
Streets/Sidewalks/Sewer Committee
Mr. Dorko noted the high water issue at Lakepoint Park abated when Lafarge stopped pumping from the quarry.
Annexation/Subdivision/Planning Commission Committee
Mrs. Kozak had nothing to report.
Finance & Records Committee
Mrs. Glovinsky had nothing to report.
Safety/Insurance Committee
No report.
Fiscal Officer
Mrs. Sowers had nothing to report.
Police Department
No report.
Fire Department
No report.
Street Commissioner
Mr. Lucas had nothing to report.
Zoning Administrator
Mr. Hruska had nothing to report.
Board of Public Affairs
No report.
VISITOR COMMENTS
There were no visitor comments.
AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $6,285.03 made by Mr. Starcher and seconded by Mr. Dorko. Vote: Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.
ADJOURNMENT
Motion to adjourn made by Mr. Starcher and seconded by Mrs. Glovinsky. Meeting adjourned by unanimous vote at 6:37 p.m.
APPROVED:
_________________________________
Jacqueline A. Bird, Mayor
Attest:
____________________________________
Rhonda Botti Sowers, Fiscal Officer
December 8, 2011
VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD DECEMBER 8, 2011
Mayor Jacqueline Bird called the meeting to order at 6:05 p.m. and opened with the Pledge of Allegiance.
Answering roll call were John Starcher, John McDonald, Dean Dorko, Vickie Kozak, Mary Glovinsky and Angie Kukay. Mr. Dorko was excused from the meeting at 6:40 p.m.
Also present were Solicitor Jim Barney, Fiscal Officer Rhonda Botti Sowers, Zoning Administrator Bob Hruska and Street Commissioner Bryan Lucas.
Visitor in attendance were Kathy Radabaugh, Nan Sauber, Allison Holzaepfel, Charles Scott and Duane Myers.
MINUTES
Minutes of the November 10, 2011 regular meeting were approved as submitted. The November 24 regular meeting was cancelled due to the Thanksgiving holiday.
AMEND PERSONNEL POLICY
Mr. Starcher moved to amend the Personnel Manual to adopt Section 6.2 Flex Time and amend Section 9.1 to include mid-probationary evaluations. Second by Mrs. Glovinsky. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.
LEGISLATION
President Pro Tem John Starcher read the legislation by title only.
A. ORDINANCE NO. 17, 2011 – A PRELIMINARY ORDINANCE REGARDING THE RESURFACING OF ST. RT. 163 FROM NEAR TOWER ST. TO THE SOUTH END OF ALEXANDER PIKE, A DISTANCE OF 3.37 MILES, MORE OR LESS & THE REPLACING OF A CULVERT & SEA WALL NEAR COTTAGE COVE.
First reading. No action taken. Second reading will be December 22, 2011.
SAFE ROUTES TO SCHOOL
Allison Holzaepfel, Danbury School nurse and Kathy Radabaugh, project volunteer presented information about the Safe Routes To School program, a Federal Highway Administration grant administered by ODOT. that can provide up to $750,000 for projects which enable or encourage active transportation such as walking or biking to and from schools. To be eligible for funding, a School Travel Plan (STP) needs to be developed and submitted by Fall 2012. Mrs. Holzaepfel asked if Council would be willing to join with Danbury Schools, Danbury Township and The Lakeside Association to share the cost of engineering and grant writing which totals $12,000. Mayor Bird pointed out the Safe Routes To School project is a good extension of Marblehead’s Master Trail plan.
Mr. Starcher moved to participate in the Safe Routes to School Program at a cost of $3,000 for engineering fees by Floyd Browne Group. Second by Mrs. Glovinsky. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.
OLD BUSINESS
A. December 22, 2011 Regular Session Meeting – Mayor Bird reminded that the December 22, 2011 regular session meeting will be held for the purpose of conducting year end business.
B. Columbia Gas Bill – Mr. Barney submitted copies of a letter he sent to Columbia Gas in response to their claim for damages to a line on Clemons St. He stated the gas line was improperly located which resulted in the break while work was being done on a storm sewer. The break caused the Village to incur additional expense. Mr. Barney attached a copy of a June 29, 2011 letter he sent to Columbia Gas regarding another situation where gas lines were improperly located which caused additional cost to the Village during installation of water lines. Columbia Gas has not yet responded to the letter.
C. Clemons & Charles St. Paving, Drainage & Storm Sewer – Street Commissioner Lucas said Mr. Kusmer will have plans and specifications ready by the December 22 meeting.
Mr. Barney and Mr. Starcher reported that the Village does not have an easement for the storm sewer line which runs under the Rickloff property at the foot of Clemons St. Mr. Lucas met with Mr. Rickloff to discuss this situation. Mr. Rickloff is willing to grant an easement for the line but he asked if it could be moved about 6 to 8 ft. from the current location and offered to pay the additional cost. Mr. Lucas will obtain estimates from Dave Shrock for both options.
D. Street Committee Meeting with Lafarge and Danbury Township – Mr. Dorko reported on a meeting held earlier in the day with representatives of Lafarge and Danbury Township to discuss sharing the cost of the culvert replacement under Bayshore Road at Lakepoint Park. The culvert, which drains water from Lafarge’s quarry through the township’s park, is located under a state highway in the village. Mr. Dorko said Lafarge expressed interest in bidding on the project because they believe they can do it for much less than any other contractor. Township Trustee Charles Scott advised that the township has a deed to the property which makes the quarry responsible for maintaining the drainage. Mr. Dorko said no commitment has been made by either the quarry or the township to share in the cost.
Mr. Lucas said the project, which is being bid by ODOT, should be let in the spring and the Village will be responsible for the full cost unless the quarry and township agree to share in the expense. Project cost is estimated at $58,000 to $73,000.
Responding to a question from Mr. Starcher, Mr. Scott said the township’s position at this point is that they are not responsible although they haven’t ruled out participating. Mr. Scott clarified the 1945 deed to the property grants the quarry a right to discharge water through the park.
Mayor Bird expressed hope the township and Lafarge will cooperate with the village on the cost since all have a stake in this project.
E. Master Trail Plan Public Display – Mr. McDonald said the public display of the plan was held at the school November 14. Positive feedback was received from those who viewed the plan but the turnout was not very large. A second public display will be scheduled.
F. Evaluation Meeting – Mayor Bird reported annual employee evaluations are currently being completed. Suggestions for revisions to the form will be discussed at the December 22 meeting.
NEW BUSINESS
A. Renewal of Bay Point Agreement – Mrs. Glovinsky moved to renew a two year agreement with Bay Point which permits the demolition and disposal of any manufactured home, travel trailer or recreational vehicle determined to be an abandoned junk motor vehicle per ORC sections 4513.60 through 4513.63. Second by Mrs. Kukay. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.
B. Health Insurance – Mr. Starcher moved to continue the contract with Consumer Driven Concepts to administer the Health Reimbursement Arrangement (HRA). Second by Mrs. Glovinsky. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.
It was moved by Mr. Starcher and seconded by Mrs. Kozak that employee contributions for dependant health insurance coverage will continue to be paid through bi-weekly payroll deduction and will be calculated at 25% of the dependent premium or 10% of the total premium whichever is less for the employee. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.
REPORTS
Mayor
Mayor Bird re-appointed Terry Glovinsky to a six year term on the Planning Commission.
The Mayor also reported there was discussion at the recent Planning Commission meeting
regarding short term rentals. Solicitor Barney will send notices to violators.
Solicitor
Mr. Barney had nothing to report.
Utilities/Ferries/Waterfront Committee
Mr. Starcher had nothing to report.
Beautification//Parks/Cemetery Committee
Mr. McDonald said he was notified by Dave Baker of Lafarge that material from the waterline replacement project had been placed on quarry property rather than the adjacent village property. Mr. Boytim will be notified of the situation.
Streets/Sidewalks/Sewer Committee
No report.
Annexation/Subdivision/Planning Commission Committee
Mrs. Kozak extended thanks to Mr. Lucas for putting up the Christmas bows along Main Street.
Finance & Records Committee
Mrs. Glovinsky had nothing to report.
Safety/Insurance Committee
Mrs. Kukay had nothing to report.
Fiscal Officer
Mrs. Sowers reported some of the departments have begun using the new time sheets and they are working out well. She also said the state will begin replacing UAN printers in March 2012.
Police Department
No report.
Fire Department
No report.
Street Commissioner
Mr. Lucas is still working on a proposal for a storm sewer tap-in permit application. He also reported that Mick Glovinsky inspected the Village Hall and will submit a quote to repair damage which is allowing rain water to leak at the front of the building.
Zoning Administrator
Mr. Hruska obtained a quote for a new Dell laptop computer to be used by the Zoning and Fiscal offices. A new computer was included in his departmental budget for purchase next year but the computer he has been using recently quit working and he would like to replace it as soon as possible. Council agreed this is necessary equipment and authorized the purchase to be made this year.
Board of Public Affairs
No report.
VISITOR COMMENTS
Charles Scott said he was present to support the Safe Routes to School project and thanked Council for their participation.
AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $14,917.24 made by Mr. McDonald and seconded by Mrs. Glovinsky. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. McDonald-yes; Mr. Starcher-abstained. Motion carried.
ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 7:13 p.m.
APPROVED:
_________________________________
Jacqueline A. Bird, Mayor
Attest:
____________________________________
Rhonda Botti Sowers, Fiscal Officer
November 10, 2011
VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD NOVEMBER 10, 2011
Mayor Jacqueline Bird called the meeting to order at 6:00 p.m. and opened with the Pledge of Allegiance.
Answering roll call were John Starcher, John McDonald, Dean Dorko, Vickie Kozak and Angie Kukay. Mary Glovinsky was excused.
Also present were Solicitor Jim Barney, Fiscal Officer Rhonda Botti Sowers, Zoning Administrator Bob Hruska, Street Commissioner Bryan Lucas and Board of Public Affairs president Bob Boytim.
There were no visitors in attendance.
MINUTES
Minutes of the October 27, 2011 regular meeting were approved as submitted.
Mayor Bird amended the agenda to include the following legislation:
LEGISLATION
President Pro Tem John Starcher read the legislation by title only.
A. ORDINANCE NO. 16, 2011 – AN ORDINANCE AUTHORIZING AN ADVANCE FROM THE GENERAL FUND TO THE COASTAL MANAGEMENT GRANT FUND IN THE VILLAGE OF MARBLEHEAD AND DECLARING AN EMERGENCY.
Motion to waive three readings on three separate occasions made by Mr. Starcher and seconded by Mr. McDonald. Vote: Mrs. Kukay-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.
Motion to retain the emergency clause made by Mrs. Kozak and seconded by Mr. Dorko. Vote: Mrs. Kukay-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.
Motion to adopt Ordinance No. 16, 2011 made by Mrs. Kukay and seconded by Mr. Starcher. Vote: Mrs. Kukay-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.
Mr. Dorko was excused following the legislation.
OLD BUSINESS
A. Master Trail Plan Public Display – Mr. McDonald reported the public display of the plan will be held at the school at 6:00 p.m. November 14.
B. Columbia Gas Bill – Mr. Starcher compiled a written summary of the events which led to the gas line break on Clemons St. earlier this year. Included with the summary were photographs supporting the village’s claim that the gas line was improperly located and installed resulting in the break when work was being done on the storm sewer. The information was presented to the Solicitor who will be in contact with Columbia Gas regarding the bill they sent for reimbursement of damages to their line.
C. Clemons & Charles St. Paving, Drainage & Storm Sewer – Street Commissioner Lucas reported that plans and specifications for this project should be received from Kusmer and Associates prior to the next regular meeting. The plans will be reviewed in anticipation of bidding this project for completion next year.
Mr. Lucas also reported that Adkins came back to inspect the storm sewer line on Clemons St. and discovered thick roots clogging the line about 152 ft. from the catch basin. Because of the extent of the obstruction, the tile will need to be dug up and cleaned to remedy the situation. Quotes will be sought for doing this work.
D. Development of Storm Sewer Tap-In Permit Application – Mr. Starcher, Mr. Lucas and Mr. Barney are continuing work to develop a proposed tap-in application process for consideration of council.
E. Personnel Handbook – Flex Time, Part-Time Police Hours - Discussion was held on proposals to allow flex time within the work week. Final copy will be submitted for consideration and approval at the December 8 meeting.
For clarification in the future, it was agreed that any limits for part-time employee hours will be specified each year in the pay ordinance.
F. Time Sheets – Fiscal Officer Sowers submitted a sample time sheet Mr. Hruska has developed. It can be printed and filled in manually or done as a fill-in form on the computer. In response to a question from Mr. Boytim, Mrs. Sowers explained that the time cards currently being used have no place for employees to sign and verify their hours worked. She added that if a department chooses to continue using time cards in addition to the time sheets, Council will need to set restrictions on how many minutes before and after their shift an employee may clock in or out. The plan is to implement the new time sheets by the first of the year.
G. Street Committee Meeting with Lafarge and Danbury Township – Mr. Lucas said there has not yet been a meeting between the entities to co-ordinate the tile replacement at Lakepoint Park. Mayor Bird asked that Mr. Lucas arrange a meeting with Street Committee Chairman Dorko and Danbury Trustee president Dianne Rozak.
H. Evaluation Meeting – Mayor Bird reported meeting November 9 with all department heads to go over the new evaluation forms and process. She developed a schedule of designees responsible for rating and reviewing various employees. All evaluations need to be completed and reviewed by December 23 so they can be used in considering pay rates for 2012.
Solicitor Barney recommended the evaluation schedule be incorporated into the personnel policy. Mayor Bird added that the evaluation form calls for a mid-probation evaluation but current policy only requires one evaluation at the end of probation. She recommended the personnel handbook be amended to include the mid-probation evaluation.
NEW BUSINESS
A. Cancel November 24 Regular Session Meeting – Due to a conflict with Thanksgiving, the November 24 regular session meeting was cancelled.
B. December 22 Regular Session Meeting – The December 22, 2011 regular session meeting will be held for the purpose of conducting year end business.
C. Village Tree Lighting Ceremony – The Police Department will host the annual Village tree lighting ceremony in James Park at 6:30 p.m. Friday, November 25, 2011.
D. Gresh Property Sewer Tap – Mrs. Sowers reported that the Village is still paying a $27.00 monthly sewer bill for the connection on the Gresh property. A $25.00 permit fee would be required to disconnect the line. Currently, reconnection would require a payment of $324.00 plus a $25.00 permit fee and a $100 inspection fee. If a reconnection time limit is ever imposed and a new tap is required there would be a $2,500.00 fee. Council will maintain the connection for the present time.
E. Status of Daisy Day Festival – Mr. Starcher reported that Daisy Day, Inc., the non-profit corporation overseeing the Daisy Day Festival voted in 2010 to disband the group and discontinue activity. The formal dissolution process will be completed in the near future.
REPORTS
Solicitor
Mr. Barney had nothing to report.
Utilities/Ferries/Waterfront Committee
Mr. Starcher had nothing to report.
Beautification//Parks/Cemetery Committee
Mr. McDonald had nothing to report.
Streets/Sidewalks/Sewer Committee
No report.
Annexation/Subdivision/Planning Commission Committee
Mrs. Kozak had nothing to report.
Finance & Records Committee
No report.
Safety/Insurance Committee
Mrs. Kukay had nothing to report.
Fiscal Officer
Mrs. Sowers had nothing to report.
Police Department
No report.
Fire Department
No report.
Street Commissioner
Mr. Lucas had nothing to report.
Zoning Administrator
Mr. Hruska had nothing to report
Board of Public Affairs
Mr. Boytim reported a progress meeting for the Phase II waterline replacement was held earlier in the day and the project is now essentially completed. The concrete and blacktop repair will be done next week and seeding will be done next spring. He said Speer Bros. did a great job on this project.
VISITOR COMMENTS
There were no visitor comments.
AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $23,448.50 made by Mrs. Kukay and seconded by Mr. McDonald. Vote: Mrs. Kukay-yes; Mrs. Kozak-abstained; Mr. McDonald-yes; and Mr. Starcher-abstained. Motion carried.
ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 7:27 p.m.
APPROVED:
_________________________________
Jacqueline A. Bird, Mayor
Attest:
____________________________________
Rhonda Botti Sowers, Fiscal Officer
October 27, 2011
VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD OCTOBER 27, 2011
Mayor Jacqueline Bird called the meeting to order at 6:00 p.m. and opened with the Pledge of Allegiance.
Answering roll call were John Starcher, John McDonald, Vickie Kozak, Mary Glovinsky and Angie Kukay. Dean Dorko was detained and arrived at 6:15 p.m.
Also present were Fiscal Officer Rhonda Botti Sowers, Zoning Administrator Bob Hruska, Street Commissioner Bryan Lucas and Police Chief Greg Fultz.
Visitor in attendance was Duane Myers.
MINUTES
Minutes of the October 13, 2011 regular meeting were approved as submitted.
LEGISLATION
President Pro Tem John Starcher read the legislation by title only.
A. ORDINANCE NO. 15, 2011 – AN ORDINANCE TRANSFERRING FUNDS IN THE VILLAGE OF MARBLEHEAD AND DECLARING AN EMERGENCY.
Motion to waive three readings on three separate occasions made by Mr. Starcher and seconded by Mr. McDonald. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.
Motion to retain the emergency clause made by Mrs. Glovinsky and seconded by Mrs. Kukay. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.
Motion to adopt Ordinance No. 15, 2011 made by Mr. McDonald and seconded by Mrs. Kozak. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.
OLD BUSINESS
A. Status of house at 214 E. Main – Mr. Lucas said a demolition permit has been obtained and all utilities except gas have been discontinued. As soon as the gas is disconnected demolition work will begin.
B. Master Plan Bike Path Meeting – Mr. McDonald gave a brief report on the second meeting of the committee which is preparing the Master Plan for a Bike Path which was held October 6. A public meeting to display and receive input on the proposed plan will be held November 14 at 6:00 p.m. at Danbury High School.
C. Development of storm sewer tap-in application – Council is continuing to study implementation of a storm sewer tap-in permit. Discussion will continue at the next meeting.
E. Discussion on time sheet usage – Mrs. Sowers submitted several examples of time sheets which could be adapted for village use. Council agreed the simplest of the three would be most effective. Mr. Hruska volunteered to create a fill-in form which could be used either manually or on the computer. Mrs. Sowers would like to have time sheets available for use in 2012.
Discussion followed on discontinuing use of time clocks and also ways to allow flex time. Council agreed to study these issues and continued discussion to the next meeting.
F. Payroll Direct Deposit – Mr. Starcher moved to offer direct deposit of payroll through the Marblehead Bank for those employees who wish to participate. Second by Mr. Dorko. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.
Mrs. Sowers said she will begin the process of setting up this new system and hopes to have it available to employees by January.
G. Alexander Pike – Mr. Starcher reported that Chuck Hall of Floyd Browne Group has suggested conducting a more thorough traffic count as well as doing core samples to determine the need for a road base in anticipation of resubmitting applications for the Alexander Pike waterline replacement project and the Alexander Pike repaving project for OPWC Issue I funding next year.
NEW BUSINESS
A. Motion to transfer funds from checking to STAR Ohio investment – Mr. Dorko moved to transfer $250,000.00 from the Marblehead Bank checking to STAR Ohio investment. Second by Mrs. Glovinsky. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.
B. Part time police officers weekly hours – Mrs. Sowers said the full-time members of the police department, Chief Fultz and Ptl. Joy, both have vacation and personal time to use before the end of the year. Scheduling part-time officer to fill in could cause them to exceed their 32 or 24 hour per week limits. She added that when Council took action in February to restructure the police department a budget was approved which listed two officers at 32 hrs. per week/1664 hrs. per year and one officer at 24 hr. per week/1248 hrs. per year and asked whether it was council’s intent to limit the weekly hours for these employees or the annual hours. Council agreed the weekly numbers were used as a budgeting tool but the intent was to set an annual limit because the nature of the police positions requires flexibility in scheduling.
C. Authorize fiscal officer to make supplemental appropriations within a fund when necessary - Mrs. Sowers asked for authorization to do supplemental appropriations as needed without prior Council approval each time. She explained why supplemental appropriations may be needed and said they are not transfers of funds but merely reallocation between line items of appropriations already approved by Council. She added the UAN system will only allow supplemental appropriations within a fund and will not allow appropriations to exceed the total approved by Council.
Mrs. Kozak moved to authorize the fiscal officer to do supplemental appropriations within a fund when necessary. Second by Mr. Starcher. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.
REPORTS
Solicitor
No report.
Utilities/Ferries/Waterfront Committee
Mr. Starcher had nothing to report.
Beautification//Parks/Cemetery Committee
Mr. McDonald reported that BPA member George Danchisen informed him Bergman, Inc. will be repairing the pavement at the corner of Stone and Prairie Streets in the near future.
Streets/Sidewalks/Sewer Committee
Mr. Dorko had nothing to report.
Annexation/Subdivision/Planning Commission Committee
Mrs. Kozak had nothing to report.
Finance & Records Committee
Mrs. Glovinsky reported that the finance committee met October 24 to work on appropriations for 2012. Next meeting will be November 21.
Safety/Insurance Committee
Mrs. Kukay said she looked into the question of adding a spouse to the village health insurance plan. Unless there is a qualifying event, such as a loss of other coverage, dependants can only be added during the open enrollment period which is in August and September each year.
Fiscal Officer
Mrs. Sowers had nothing to report.
Police Department
Chief Fultz had nothing to report.
Fire Department
No report.
Street Commissioner
Mr. Lucas said the environmental mats have not yet been removed from the storm sewers between Clemons Cemetery and the lighthouse. These mats were installed during the waterline replacement project and were to be removed when the Phase I project was completed. Mr. Starcher asked that Mr. Lucas follow-up with Mr. Biers to get this resolved.
Mr. Lucas reported the storm sewer repairs have been made by the Rock of Ages contractor. Council authorized Mr. Lucas to have Adkins come back to complete clearing and evaluating the tile at the foot of Clemons St.
Specifications being prepared by Kusmer and Associates for paving Clemons and Charles St. are not yet completed. The plan is to bid the project now in anticipation of paving in the spring.
Mr. Lucas also stated the last day for seasonal employee Steve Dress will be October 28. Mr. Lucas anticipates bringing him back April 1, 2012.
Zoning Administrator
Mr. Hruska had nothing to report
Board of Public Affairs
No report.
VISITOR COMMENTS
There were no visitor comments.
AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $5,371.25 made by Mr. Starcher and seconded by Mrs. Kukay. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-abstained. Motion carried.
ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 7:02 p.m.
APPROVED:
_________________________________
Jacqueline A. Bird, Mayor
Attest:
____________________________________
Rhonda Botti Sowers, Fiscal Officer
October 13, 2011
VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD OCTOBER 13, 2011
President Pro Tem John Starcher called the meeting to order at 6:00 p.m. and opened with the Pledge of Allegiance.
Answering roll call were John Starcher, Dean Dorko, Vickie Kozak, Mary Glovinsky and Angie Kukay. John McDonald was excused.
Also present were Fiscal Officer Rhonda Botti Sowers, Solicitor Jim Barney, Zoning Administrator Bob Hruska and Board of Public Affairs member Tom Bird.
Visitors in attendance were Duane Myers and Mary Dorko.
MINUTES
Minutes of the September 22, 2011 regular meeting were approved as submitted.
LEGISLATION
President Pro Tem John Starcher read the legislation by title only.
A. ORDINANCE NO. 14, 2011 – AN ORDINANCE REPEALING ORDINANCE 5 OF 2011 IN ITS ENTIRETY AND ENACTING LEGISLATION REPLACING AND
CORRECTING ORDINANCE 5 OF 2011 PROVIDING FOR A PAY INCREASE AND
SETTING WAGE RATES FOR EMPLOYEES IN THE VILLAGE OF MARBLEHEAD AND DECLARING AN EMERGENCY.
Motion to waive three readings on three separate occasions made by Mrs. Glovinsky and seconded by Mr. Dorko. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. Starcher-yes. Motion carried.
Motion to retain the emergency clause made by Mrs. Kukay and seconded by Mr. Dorko. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. Starcher-yes. Motion carried.
Motion to adopt Ordinance No. 14, 2011 made by Mrs. Kozak and seconded by Mrs. Glovinsky. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. Starcher-yes. Motion carried.
OLD BUSINESS
A. Status of Notary – Bob Hruska has completed the test to become a Notary Public and is awaiting paperwork to complete the process.
B. Status of House on former Gresh property – Due to the fact there were no offers to purchase and remove the house from village property at 214 E. Main St., motion was made by Mr. Dorko and seconded by Mrs. Kukay to authorize the demolition of the structure. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. Starcher-yes. Motion carried.
C. Master Plan Bike Path Meeting – Mr. Starcher gave a brief update on the Master Plan Bike Path meeting held October 6.
D. Columbia Gas bill for Clemons St. line break – Mr. Starcher and Solicitor Barney are following up with Columbia Gas on this issue.
E. Clemons and Charles Streets paving and drainage – Specifications have not yet been completed by Kusmer and Associates for this project.
F. Update on Employee Meeting – Mrs. Sowers reported on the employee meeting held September 28 regarding the new personnel policy. Brief discussion followed on flex time, comp time and creation of uniform time sheets.
G. Alexander Pike Waterline and Paving Projects – Mr. Starcher reported that Floyd Browne Group will not charge for the cost of preparing the applications for the Alexander Pike waterline replacement project and the Alexander Pike repaving project recently submitted for OPWC Issue I funding. Because they were not approved this year, these projects will be resubmitted for consideration in the next round of funding.
.
NEW BUSINESS
A. Develop storm sewer tap permit – Mr. Starcher provided a copy of the storm sewer tap permit form used by the Ottawa County Engineer’s office and suggested a similar permit policy be implemented by the village. Solicitor Barney said legislation will need to be prepared to establish a tap permit requirement and any associated fee.
B. Penalties and interest for 2nd quarter bed and boat tax remittance – Mrs. Sowers asked Council to consider waiving the interest and penalty for late payment of 2nd quarter lodging and dock taxes because statements were not sent due to her error. Following discussion, Mrs. Glovinsky moved to waive interest and penalties for late filing of 2nd quarter lodging and dock taxes provided they are remitted along with 3rd quarter reports and payments not later than October 31, 2011 and also to refund 2nd quarter interest and penalties in the amount of $466.68 which were paid by Bay Point. Second by Mr. Dorko. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. Starcher-yes. Motion carried.
C. Change directive #1 for the SR 163 Phase 2 waterline replacement – Mr. Starcher submitted a change order request by Speer Brothers for the Phase 2 waterline replacement project. He stated the Board of Public Affairs reviewed and approved the request at its October 12 meeting. Mrs. Sowers said the additional cost is still under the total appropriation for the project. Mr. Dorko moved to approve change directive #1 in an amount not to exceed $16,000.00 for Phase 2 of the SR 163 waterline replacement. Second by Mrs. Kukay. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. Starcher-yes. Motion carried.
D. Health insurance dependant coverage – Mr. Starcher asked Mrs. Kukay to investigate whether it is possible to add a dependant to the village’s health plan if that dependant has other health insurance available but the cost of the other insurance is prohibitive.
E. Fiscal Officer’s required weekly hours – Mrs. Sowers reported she occasionally finds it difficult to not exceed 32 hours for the work week. She attributed this to the fact that some tasks are taking longer because of time spent researching what has or has not been done in the past and searching for supporting documentation but believes this is just a temporary situation. Mrs. Kozak moved to authorize up to an additional 4 hours per week for the Fiscal Officer’s time. Second by Mrs. Kukay. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. Starcher-yes. Motion carried.
F. Clean up after pets – Mrs. Kozak said she has received complaints about the mess left along sidewalks by pet owners who are not cleaning up after their dogs. Council stated owners need to be reminded to observe pet etiquette and clean up after their dogs.
REPORTS
Solicitor
Mr. Barney had nothing to report.
Utilities/Ferries/Waterfront Committee
Mr. Starcher had nothing to report.
Beautification//Parks/Cemetery Committee
No report.
Streets/Sidewalks/Sewer Committee
Mr. Dorko had nothing to report.
Annexation/Subdivision/Planning Commission Committee
Mrs. Kozak provided a sample of a gold, all-weather bow which she feels could be attached to flag poles along Main Street and used as holiday decorations. Cost is $2.00 per bow. Mr. Dorko moved to authorize the purchase of 200 holiday bows at a cost of $2.00 per bow. Second by Mrs. Glovinsky. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kukay-yes; Mr. Dorko-yes; Mr. Starcher-yes. Motion carried.
Finance & Records Committee
Mrs. Glovinsky had nothing to report.
Safety/Insurance Committee
Mrs. Kukay had nothing to report.
Fiscal Officer
Mrs. Sowers met with Marblehead Bank officials recently to learn about the direct deposit payroll program.
Police Department
No report.
Fire Department
No report.
Street Commissioner
No report.
Zoning Administrator
Mr. Hruska said after experimenting with several programs to create a fill-in employee evaluation form, he found Adobe Acrobat to be the best. He said the trial version he has been using will expire soon and asked for approval to purchase the software which costs $449. Mr. Hruska added that both the fiscal office and the zoning department could use this program to convert a number of forms to a fill-in format. Council authorized purchase of the Adobe Acrobat software.
Board of Public Affairs
Mr. Bird gave a brief update on the status of the Phase 2 waterline replacement being done by Speer Brothers. He noted the project is going well and should be substantially completed by November 7.
VISITOR COMMENTS
There were no visitor comments.
AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $12,670.91 made by Mrs. Glovinsky and seconded by Mr. Dorko. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. Starcher-abstained. Motion carried.
ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Dorko. Meeting adjourned by unanimous vote at 6:56 p.m.
APPROVED:
_________________________________
Jacqueline A. Bird, Mayor
Attest:
____________________________________
Rhonda Botti Sowers, Fiscal Officer
September 22, 2011
VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD SEPTEMBER 22, 2011
Mayor Jacqueline Bird called the meeting to order at 6:00 p.m. and opened with the Pledge of Allegiance.
Answering roll call were John Starcher, John McDonald, Dean Dorko, Vickie Kozak and Mary Glovinsky. Angie Kukay was excused.
Also present were Fiscal Officer Rhonda Botti Sowers and Street Commissioner Bryan Lucas.
There were no visitors in attendance.
MINUTES
Minutes of the September 8, 2011 regular meeting were approved as submitted.
AMEND SEPT. 8 BILL TOTAL
Mrs. Glovinsky moved to amend the total amount authorized for payment of bills at the September 8 regular meeting from $11,780.30 to $11,661.39 to correct overpayments. Second by Mrs. Kozak. Vote: Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-abstained. Motion carried.
LEGISLATION
There was no legislation.
OLD BUSINESS
A. Vacation – Mayor Bird reminded everyone she will be on vacation from October 1-15.
Council President Pro Tem John Starcher will be acting mayor in her absence.
B. Master Plan Bike Path Meeting – Next meeting of the Master Plan Bike Path committee
will be at 6:00 p.m. October 6 in the Fire Station.
C. Employee Meeting – A mandatory employee meeting will be held at 1:00 p.m. September 28 to distribute and review changes to the recently adopted personnel manual.
D. Insured Employee Meeting – A mandatory meeting for all employees covered under the village health care plan will be held at 1:30 p.m. September 28. Insurance agent Kevin Lindsley will be available to go over details of the plan. Covered spouses are invited to attend as well.
E. BWC Third Party Administrator – Mrs. Sowers submitted quotes from Comp Management and Sheakley, each in the amount of $500.00 per year, for TPA services. Current TPA service is provided by Comp Management.
Mr. Starcher moved to accept Comp Management’s proposal for third party administrator services in the amount of $500.00. Second by Mr. Dorko. Vote: Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.
F. Rock of Ages Drainage Issue – Mr. Starcher and Mr. Lucas reported that part of the problem with drainage at the foot of Clemons Street is the result of three connections improperly tied into the village storm sewer by contractors performing work at Rock of Ages. These connections have caused obstructions which prevent the root cleaning machine from clearing the line. Mr. Lucas explained to the Rock of Ages owner Herb Rickloff that the connections need to be made with a saddle fitting and cannot protrude into the tile. Mr. Lucas recommended the village establish a permit process for connections to the storm sewer in an effort to avoid problems of this type in the future.
G. Clemons and Charles Streets paving and drainage – Mr. Lucas submitted a quote from Kusmer and Associates in the amount of $4600.00 for specifications and bid packets for the Clemons and Charles Streets paving and drainage project. The quote includes survey work, plans, specifications, bid packets, construction inspection and storm sewer layout.
Mr. Starcher moved to accept the quote from Kusmer and Associates for the Clemons Street-Charles Street paving and storm sewer improvements in the amount of $4600.00. Second by Mrs. Glovinsky. Vote: Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.
H. Columbia Gas Bill for Clemons St. line break – Mr. Starcher reported the village has received a bill from Columbia Gas for repair of damages to a line on Clemons St. He said the line was damaged because it was improperly run through the village storm sewer.
Solicitor Jim Barney will be communicating with Columbia Gas regarding this issue.
I. Ottawa County Community Foundation Grants – Mrs. Kozak announced that grants issued by the Ottawa County Community Foundation could be used for village Christmas decorations. Mrs. Kozak plans to attend the grant workshop in January to learn more about the application process.
NEW BUSINESS
A. Personal Time – Mayor Bird said she and Mrs. Sowers recently discussed the current policy regarding employee use of personal time and the fact that it can only be used in four hour increments. She gave an example of an employee who might need to leave work a half hour early for a doctor’s appointment but must still use four hours of personal time. Discussion followed on various ways to address this type of situation.
Mr. Starcher moved to amend Section 7.2.3 of the Personnel Handbook to state that personal days may be used for any personal reason in 0.5 hour increments. Second by Mr. Dorko. Vote: Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.
REPORTS
Solicitor
No report.
Utilities/Ferries/Waterfront Committee
Mr. Starcher said Phase 2 of the SR 163 waterline replacement project is underway. He also reported that the Alexander Pike waterline replacement and repaving projects were not considered for Issue II funding in the current round of applications.
Beautification/Parks/Cemetery Committee
Mr. McDonald had nothing to report.
Streets/Sidewalks/Sewer Committee
Mr. Dorko had nothing to report.
Annexation/Subdivision/Planning Commission Committee
Mrs. Kozak had nothing to report.
Finance & Records Committee
Mrs. Glovinsky had nothing to report.
Safety/Insurance Committee
No report.
Fiscal Officer
Mrs. Sowers stated she has received the links to upload minutes to the website and should have them current again within a week.
Police Department
No report.
Fire Department
No report.
Street Commissioner
Mr. Lucas said there has been a problem of rain coming in through vents on the front of the Village Hall when winds are blowing from the north. Council authorized him to look into installing some sort of vent cover.
Zoning Administrator
No report.
Board of Public Affairs
No report.
VISITOR COMMENTS
There were no visitor comments.
AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $9,286.95 made by Mr. Starcher and seconded by Mr. Dorko. Vote: Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.
ADJOURNMENT
Motion to adjourn made by Mrs. Glovinsky and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 6:53 p.m.
APPROVED:
_________________________________
Jacqueline A. Bird, Mayor
Attest:
____________________________________
Rhonda Botti Sowers, Fiscal Officer
September 8, 2011
VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD SEPTEMBER 8, 2011
Mayor Jacqueline Bird called the meeting to order at 6:10 p.m. and opened with the Pledge of Allegiance.
Answering roll call were John Starcher, John McDonald, Dean Dorko, Vickie Kozak, Mary Glovinsky and Angie Kukay.
Also present were Fiscal Officer Rhonda Botti Sowers, Solicitor Jim Barney, Street Commissioner Bryan Lucas and Zoning Administrator Bob Hruska.
Visitor in attendance was Duane Myers.
MINUTES
Minutes of the August 25, 2011 regular meeting were approved as submitted.
LEGISLATION
President Pro Tem John Starcher read the legislation by title only.
A. ORDINANCE NO.13 OF 2011 – AN ORDINANCE REPEALING ORDINANCE
NO. 14 PASSED IN 1985 AND ORDINANCE NO. 2, 2002 AND ANY OTHER ORDINANCES THAT ARE IN CONFLICT WITH THE NEWLY ADOPTED PERSONNEL POLICY AND PROCEDURES MANUAL OF THE VILLAGE OF MARBLEHEAD.
Motion to waive three readings on three separate occasions made by Mr. Starcher and seconded by Mrs. Kukay. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.
Motion to adopt Ordinance No. 13, 2011 made by Mr. Starcher and seconded by Mrs. Kukay. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.
B. RESOLUTION NO. 7, 2011 – A RESOLUTION ACCEPTING THE AMOUNTS AND RATES AS DETERMINED BY THE BUDGET COMMISSION AND AUTHORIZING THE NECESSARY TAX LEVIES AND CERTIFYING THEM TO THE COUNTY AUDITOR.
Motion to adopt Resolution No. 7, 2011 made by Mrs. Glovinsky and seconded by Mrs. Kozak. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.
C. RESOLUTION NO. 8, 2011 – IN THE MATTER OF APPLICATION FOR WATERFRONT DEVELOPMENT BY ROY S. AND STANLEY L. SCHWARTZ.
Motion to waive three readings on three separate occasions made by Mr. Starcher and seconded by Mrs. Glovinsky. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.
Motion to adopt Resolution No. 8, 2011 made by Mr. Dorko and seconded by Mrs. Kozak. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.
OLD BUSINESS
A. Personnel Handbook – Mr. Starcher moved to adopt the new employee handbook and repeal the old book. Second by Mrs. Kukay. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.
B. Employee Meeting – Mrs. Sowers will schedule a meeting with employees to distribute new employee handbooks and review changes. Insurance agent Kevin Lindsley will also be available at this meeting to meet with those employees enrolled in the health insurance plan.
C. BWC Third Party Administrator – Mrs. Sowers reported she has a quote for TPA services from Comp Management but has not yet received one from Sheakley. She anticipates receiving the quote before the September 22 council meeting.
D. ODOT Culvert Project – Mr. Lucas said he has spoken with township trustees Dave Hirt and Charles Scott regarding this project and they plan to discuss it at their Board meeting. Mayor Bird suggested Councilman Dorko, chairman of the street committee, schedule a meeting with township and quarry officials to facilitate discussion on allocation of costs for this project.
E. Clemons and Charles Streets paving and drainage – Mr. Lucas said Kusmer and Associates will be submitting a quote for engineering and preparation of specifications for the Clemons and Charles Streets paving and drainage project. Mr. Lucas added that it may be necessary to bid the project this year and have the work done when weather allows in the spring.
F. Rock of Ages – Mr. Starcher reported that the Lakeside Fire Department was able to maneuver the ladder truck at the end of Clemons Street but in order to do so they had to get out of the truck to move the sign placed in a bucket in the road right-of-way by the Rickloffs. Mr. Starcher will contact Mr. Rickloff to advise him the sign cannot be placed in the right-of-way.
.
NEW BUSINESS
A. Council set Trick-or-Treat hours from 6:00 to 8:00 p.m. on Monday, October 31, 2011.
B Mayor Bird reported the Marblehead Fire Department Association will hold a reverse raffle fundraiser on September 17.
C. Mr. Starcher volunteered to obtain a quote from Lake Disposal for trash pick-up. The village’s current trash hauler is Allied Waste.
REPORTS
Mayor
Mayor Bird reported that she met with Planning Commission Chairman Hal Clagg and Zoning Administrator Bob Hruska following the August 25 meeting when Steve Ott, legal counsel for the Baycliffs Homeowners Association, expressed concern about the handling of issues by these
two village officials. Following her investigation, the mayor assured council the allegations brought forward are unfounded. She added there have been times, not only with Baycliffs, but other areas of the village as well, when there has been zoning controversy, but said in each instance Mr. Clagg, Mr. Hruska and the Planning Commission acted appropriately, protecting the Village through enforcement of the Zoning Ordinance. Mayor Bird surmised that zoning issues will arise in the future, but stated her Administration will continue to support the Planning Commission, Chairman Hal Clagg and Zoning Administrator Bob Hruska at 110% as they do the jobs they were appointed or hired to enforce daily.
Solicitor
Mr. Barney had nothing to report.
Utilities/Ferries/Waterfront Committee
Mr. Starcher said Speer Brothers is in the process of delivering equipment and supplies to begin the Phase II waterline replacement project. He also reported that Kwest has re-seeded in the area of the Phase I project where grass failed to grow.
Beautification//Parks/Cemetery Committee
Mr. McDonald reported on the September 1 meeting of the committee to develop the master trail plan. The group plans to meet two more times for work sessions before scheduling a public meeting. The committee’s next meeting will be October 6 at 6:00 p.m. in the Fire Station.
Streets/Sidewalks/Sewer Committee
Mr. Dorko had nothing to report.
Annexation/Subdivision/Planning Commission Committee
Mrs. Kozak gave a brief report on the September Planning Commission meeting.
Finance & Records Committee
Mrs. Glovinsky stated the Finance Committee will meet at 4:00 p.m. September 13 to begin the budget process.
Safety/Insurance Committee
Mrs. Kukay had nothing to report.
Fiscal Officer
Mrs. Sowers announced that, effective September 7, she will maintain regular office hours of 9:00 a.m. to 3:00 p.m., Monday through Thursday. She also reported that she will be attending a village fiscal officer training conducted by the Auditor of State’s office on October 11 in Perrysburg.
Police Department
No report.
Fire Department
No report.
Street Commissioner
No report.
Zoning Administrator
Mr. Hruska reported an active month in August with permits issued for five new homes.
Board of Public Affairs
No report.
VISITOR COMMENTS
There were no visitor comments.
AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $11,780.30 made by Mrs. Glovinsky and seconded by Mr. Dorko. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-abstained. Motion carried.
ADJOURNMENT
Motion to adjourn made by Mr. Starcher and seconded by Mrs. Kukay. Meeting adjourned by unanimous vote at 6:52 p.m.
APPROVED:
_________________________________
Jacqueline A. Bird, Mayor
Attest:
____________________________________
Rhonda Botti Sowers, Fiscal Officer
August 25, 2011
VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD AUGUST 25, 2011
Mayor Jacqueline Bird called the meeting to order at 6:00 p.m. and opened with the Pledge of Allegiance.
Answering roll call were John Starcher, John McDonald, Dean Dorko, Vickie Kozak, Mary Glovinsky and Angie Kukay.
Also present were Fiscal Officer Rhonda Botti Sowers, Solicitor Jim Barney and Zoning Administrator Bob Hruska.
Visitors in attendance were Steven M. Ott, Michael Kelty, James C. Redinger, Mary Beth Eisman, Harry Eisman, Joan Sturgill, Robert Sturgill, Bob Speck and Rick Schulz.
MINUTES
Minutes of the August 11, 2011 regular meeting were approved as submitted.
BAYCLIFFS HOME OWNERS’ ASSOCIATION
Attorney Steve Ott was present on behalf of the Baycliffs Home Owners’ Association (BHOA) to express concern about Stop Work orders issued as a result of a current dredging project. In particular he lodged complaints against Zoning Administrator Bob Hruska and Planning Commission chairman Hal Clagg.
LEGISLATION
President Pro Tem John Starcher read the legislation by title only.
A. ORDINANCE NO. 11, 2011 – AN ORDINANCE TO AMEND APPROPRIATIONS
FOR CURRENT EXPENSES AND OTHER EXPENDITURES OF THE VILLAGE OF
MARBLEHEAD, STATE OF OHIO, DURING THE FISCAL YEAR ENDING DECEMBER 31, 2011 AND DECLARING AN EMERGENCY.
Motion to waive three readings on three separate occasions made by Mr. Starcher and seconded by Mr. Dorko. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.
Motion to retain the emergency clause made by Mrs. Glovinsky and seconded by Mrs. Kukay. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.
Motion to adopt Ordinance No. 11, 2011 made by Mr. Dorko and seconded by Mrs. Kozak. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.
B. ORDINANCE NO. 12, 2011 – AN ORDINANCE TRANSFERRING FUNDS IN THE VILLAGE OF MARBLEHEAD AND DECLARING AN EMERGENCY.
Motion to waive three readings on three separate occasions made by Mr. Starcher and seconded by Mrs. Glovinsky. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.
Motion to retain the emergency clause made by Mr. Starcher and seconded by Mrs. Kukay. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.
Motion to adopt Ordinance No. 12, 2011 made by Mrs. Kozak and seconded by Mr. Dorko. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.
C. RESOLUTION NO. 5, 2011 – A RESOLUTION AUTHORIZING THE MAYOR TO PREPARE AND SUBMIT AN APPLICATION TO PARTICIPATE IN THE OHIO PUBLIC WORKS COMMISSION STATE CAPITAL IMPROVEMENT AND/OR LOCAL TRANSPORTATION IMPROVEMENT PROGRAMS AND TO EXECUTE CONTRACTS AS REQUIRED FOR THE ALEXANDER PIKE WATERLINE REPLACEMENT PROJECT AND DECLARING AN EMERGENCY.
Motion to waive three readings on three separate occasions made by Mr. McDonald and seconded by Mr. Starcher. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.
Motion to retain the emergency clause made by Mr. Starcher and seconded by Mrs. Glovinsky. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.
Motion to adopt Resolution No. 5, 2011 made by Mr. Starcher and seconded by Mr. Dorko. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.
D. RESOLUTION NO. 6, 2011 – A RESOLUTION AUTHORIZING THE MAYOR TO PREPARE AND SUBMIT AN APPLICATION TO PARTICIPATE IN THE OHIO PUBLIC WORKS COMMISSION STATE CAPITAL IMPROVEMENT AND/OR LOCAL TRANSPORTATION IMPROVEMENT PROGRAMS AND TO EXECUTE CONTRACTS AS REQUIRED FOR THE ALEXANDER PIKE ROAD REBUILDING PROJECT AND DECLARING AN EMERGENCY.
Motion to waive three readings on three separate occasions made by Mr. Dorko and seconded by Mrs. Kozak. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.
Motion to retain the emergency clause made by Mrs. Kukay and seconded by Mr. Dorko. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.
Motion to adopt Resolution No. 6, 2011 made by Mr. McDonald and seconded by Mr. Starcher. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.
JIIG and JIPOA
Jim Redinger of Johnson’s Island Investment Group (JIIG) clarified for Council that Mr. Ott does not represent his group. It was also pointed out that Mr. Ott does not speak for the Johnson’s Island Property Owners’ Association (JIPOA).
ESTABLISH FUNDS
Mr. Starcher moved to establish Ohio Public Works Commission (OPWC) Fund 4903 for the SR 163 Phase II waterline replacement project and Coastal Management Grant (CMG) Fund 2051 for the Bike Trail Master Plan. Second by Mr. McDonald. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.
OLD BUSINESS
A. A revised draft of the employee evaluation form which incorporated suggestions made at the last meeting was reviewed. Finding no additional changes necessary, council agreed to distribute the new forms to department heads for use this year.
B. Final revisions to the employee handbook were reviewed with no additional changes recommended. Mr. Barney will prepare legislation for consideration at the next meeting.
C. The Finance Committee will be meeting in September to begin the 2012 budget process.
D. Mayor Bird reminded that the Perch Festival Parade will be held Saturday morning, August 27. All village officials participating need to meet at the fire station by 9:30 a.m.
NEW BUSINESS
A. Mayor Bird submitted a quote received by Chief Waugh in the amount of $1616.00 from The Kreimes Co. to seal the parking area at the side of the Fire Station as well as the front of the Fire and Police Stations. Mrs. Sowers said sufficient money is appropriated for this purpose. Council authorized the work being done.
B. At the request of Chief Waugh, Council authorized having JVS replace the weather stripping around the center engine bay door.
COMMITTEE REPORTS
Solicitor
Mr. Barney reported that the zoning administrator has been bonded in the amount of $5,000 through the Frederick Agency.
Chief Fultz contacted Mr. Barney to report a typographical error in the codified ordinances which has caused difficulty in enforcing nuisance violations. Mr. Barney contacted American Legal Publishing who corrected the error and provided corrected pages.
UTILITIES/FERRIES/WATERFRONT
Mr. Starcher had no report.
BEAUTIFICATION /PARKS/CEMETERY
Mr. McDonald reported that paperwork is currently being updated to confirm the village remains in compliance with federal regulations regarding the use of Radar Park.
STREETS/SIDEWALKS/SEWER
Mr. Dorko had nothing to report.
ANNEXATION/SUB-DIV/PLANNING COMMISSION
Mrs. Kozak had nothing to report.
FINANCE & RECORDS
Mrs. Glovinsky had nothing to report.
SAFETY/INSURANCE
Mrs. Kukay had nothing to report.
Fiscal Officer
Mrs. Sowers had nothing to report.
Police Department
No report.
Fire Department
No report.
Street Commissioner
No report.
Zoning Administrator
Mr. Hruska had nothing to report.
Board of Public Affairs
No report.
VISITOR COMMENTS
There were no visitor comments.
AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $11,062.06 made by Mr. Starcher and seconded by Mrs. Glovinsky. Vote: Mrs. ukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.
ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 7:05 p.m.
APPROVED:
_________________________________
Jacqueline A. Bird, Mayor
Attest:
____________________________________
Rhonda Botti Sowers, Fiscal Officer
August 11, 2011
VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD AUGUST 11, 2011
Mayor Jacqueline Bird called the meeting to order at 6:00 p.m. and opened with the Pledge of Allegiance.
Answering roll call were John Starcher, John McDonald, Dean Dorko, Vickie Kozak and Angie Kukay. Mary Glovinsky was excused.
Also present were Fiscal Officer Rhonda Botti Sowers, Solicitor Jim Barney, Police Chief Greg Fultz, Fire Chief Doug Waugh, Street Commissioner Bryan Lucas and Zoning Administrator Bob Hruska.
There were no visitors in attendance.
AMEND AGENDA
Mayor Bird amended the agenda to eliminate item 5 as well as items b and c under legislation.
MINUTES
Minutes of the July 28, 2011 regular meeting were corrected to state, under old business, item B: "Mr. Starcher reported that Kusmer Engineering will be preparing bid specifications for the Clemons Street paving and will include Charles Street as an optional bid.” Minutes were approved as corrected.
LEGISLATION
President Pro Tem John Starcher read the legislation by title only.
RESOLUTION NO. 4-2011 – A RESOLUTION EMPOWERING THE MAYOR TO ENTER INTO A BANK DEPOSITORY AGREEMENT WITH THE MARBLEHEAD BANK & DECLARING AN EMERGENCY.
Motion to waive three readings on three separate occasions made by Mr. Starcher and seconded by Mr. Dorko. Vote: Mrs. Kukay-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.
Motion to retain the emergency clause made by Mr. McDonald and seconded by Mrs. Kukay. Vote: Mrs. Kukay-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.
Motion to adopt Resolution No. 4-2011 made by Mrs. Kozak and seconded by Mr. Starcher. Vote: Mrs. Kukay-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.
OLD BUSINESS
A. Handbook:
1. Mr. Barney gave an update on the status of bonds. He advised Frederick Insurance carries a $50,000 bond for the fiscal officer and $5,000 bonds for the Board of Public Affairs employees who handle money. Council agreed that the zoning inspector should also be bonded in the amount of $5,000.
2. Council reviewed recommended changes to the policy applying to part-time employees. It was agreed that hours need to be adjusted when necessary to make sure that part-time employees remain part-time.
B. Draft copy of the revised evaluation form was reviewed. Several recommendations were made for changes which will be incorporated and new copies distributed for consideration at the next meeting.
C. Mrs. Sowers stated a decision needs to be made in September on whether or not to continue with a Third Party Administrator (TPA) for BWC claims. Current TPA is Comp Management. Annual cost to renew this service is $955. Mr. Barney recommended the village continue to contract with a TPA even if there are currently no outstanding claims. Mr. Starcher asked that a price be obtained from Sheakly for comparison.
D. After viewing the sewer grinder pump site at the corner of Francis and Prairie Streets, council agreed to not replace the recently removed shrubs with either a fence or new bushes. The pump is located in the road right-of-way at that location.
E. Chief Waugh reported there is sufficient room at the foot of Clemons Street for the pumper truck to turn but he does not believe there is adequate room for the ladder truck to negotiate. Mr. Starcher asked that Chief Waugh coordinate a time with the Lakeside Dept. to bring the ladder truck to that location to see if it can maneuver.
Mr. Lucas said the property owner at the end of Clemons St. who recently removed the post he had located in the right-of-way has now replaced it with a private property sign mounted in a bucket of concrete. Mr. Starcher will contact Mr. Rickloff about the sign.
F. Mayor Bird reminded that an informational health insurance meeting needs to be scheduled for employees and spouses who are covered under the plan. Mrs. Sowers will coordinate this meeting with the insurance agent and department heads.
NEW BUSINESS
A. The Mayor reported it is time for the finance committee to begin the 2012 budget process for consideration at the December meeting.
B. Chief Fultz said Catawba Island Police Dept. has a used Crown Victoria police cruiser they are interested in selling for $800. It comes equipped with a light bar, console and partition. He and Mr. Lucas inspected the car which has 110,000 miles but appears to be in good condition.
Motion to purchase the used Crown Vic police patrol car from Catawba Island Township for $800 by Mr. Starcher, Second by Mr. Dorko. Vote: Mrs. Kukay-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.
COMMITTEE REPORTS
Solicitor
Nothing to report.
UTILITIES/FERRIES/WATERFRONT
Mr. Starcher announced that Bergman Paving will be patching roads in the areas of recent waterline repair work.
BEAUTIFICATION /PARKS/CEMETERY
Mr. McDonald met recently with representatives of Perry Group which is coordinating activities for the 200th anniversary of the Battle of Lake Erie in 2013. They are looking for locations to sponsor Tall Ship tours. After reviewing the cost, Council declined taking on a project of this magnitude.
STREETS/SIDEWALKS/SEWER
Mr. Dorko had nothing to report.
ANNEXATION/SUB-DIV/PLANNING COMMISSION
Mrs. Kozak had nothing to report.
FINANCE & RECORDS
No report.
SAFETY/INSURANCE
Mrs. Kukay had nothing to report.
Fiscal Officer
Mrs. Sowers had nothing to report.
Police Department
Chief Fultz asked that section 8.4 of the personnel policy regarding uniform allowances be modified due to the fact the village no longer reimburses police officers up to $300 per year for uniforms.
Fire Department
Chief Waugh had nothing to report.
Street Commissioner
Mr. Lucas had nothing to report.
Zoning Administrator
Mr. Hruska had nothing to report.
Board of Public Affairs
No report.
VISITOR COMMENTS
There were no visitor comments.
AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $6,766.42 made by Mr. Dorko and seconded by Mrs. Kukay. Vote: Mrs. Kukay-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-abstained. Motion carried.
ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 7:27 p.m.
APPROVED:
_________________________________
Jacqueline A. Bird, Mayor
Attest:
____________________________________
Rhonda Botti Sowers, Fiscal Officer
July 28, 2011
VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD JULY 28, 2011
Mayor Jacqueline Bird called the meeting to order at 6:00 p.m. and opened with the Pledge of Allegiance.
Answering roll call were John Starcher, John McDonald, Dean Dorko, Vickie Kozak and Mary Glovinsky. Angie Kukay was excused.
Also present were Fiscal Officer Rhonda Botti Sowers, Police Chief Greg Fultz, Patrolman Casey Joy, Patrolman Aaron Gibson, Zoning Administrator Bob Hruska and Board of Public Affairs member Tom Bird.
Visitors in attendance were John Kozak, Carl Smith, Bill Crosley, Beth Crosley, Jan Krivos, Tom Krivos, Scott Jones, Terri Jones, Breeanna Welch, Loren Welch and Lisa Ramsey.
MINUTES
Minutes of the July 14, 2011 regular meeting were approved as submitted.
SWEAR IN NEW PATROLMAN
Mayor Bird swore in part-time Patrolman Loren Welch who will begin service with the village police department on July 29, 2011.
POLICE COMMENDATIONS
In recognition of their outstanding efforts which resulted in a life being saved, Mayor Bird presented plaques to Patrolmen Casey Joy and Aaron Gibson. The two were first to respond to a rescue call at Jill’s Bakery on the morning of June 25, 2011. Finding the victim, Mr. Tom Krivos, in cardiac arrest they began using the AED and administered CPR until the squad arrived. Their quick actions were also recognized by Chief Fultz who presented each patrolman a lifesaving award citation bar to be worn on their uniform.
Mayor Bird introduced Mr. Tom Krivos who expressed his thanks to both of the officers. He also extended thanks to the village for having the foresight to train and equip their officers to administer lifesaving, first responder assistance. Mr. Krivos presented the Mayor with a donation in the amount of $2000 to be shared equally by the Marblehead Police and Fire departments. On behalf of the village, Mayor Bird accepted the donation and expressed both gratitude and surprise for the generous, unexpected gift.
LEGISLATION
There was no legislation.
OLD BUSINESS
A. Mr. McDonald said he met with Jeff Grashel of Standard Lafarge regarding the ODOT culvert replacement project and procedures that need to be followed.
B. Mr. Starcher reported that Kusmer Engineering will be preparing bid specifications for the Charles Street paving and will include Clemons Street as an optional bid. He said there is no update on the drainage issue because there hasn’t been any rain.
C. In response to council’s request that the fire department check to make sure there is sufficient room at the base of Clemons Street to maneuver large equipment, Mrs. Glovinsky said she observed the ladder truck on the street but did not know whether the officers encountered any problems.
D. Mayor Bird reported that a recent fire department applicant was not accepted for membership because he did not meet the department criteria.
E. Mrs. Sowers stated she spoke with Amy Drummer of the OSS Joint Solid Waste District and learned the village still has $3000 available to reimburse fund any recycling expenses incurred in 2010 or for purchase of items made from recycled materials. The village used a portion of the 2009 funding to reimburse cost of the annual fall leaf pick-up and to purchase cribbing made from recycled material for use by the fire department. Council agreed they would like to use the 2010 funding to reimburse expenses of the fall leaf collection and will use 2011 funding for this year’s leaf collection. They will also look into costs for recycled items such as park benches that could be purchased with this funding. Mrs. Sowers will notify the Solid Waste District.
F. Mrs. Sowers said she spoke with Scott Angelo of Comp Management, third party administrator of the Ohio Municipal League workers’ comp group rating program in which the village participates. He advised that the village will not be eligible for group rating in 2012 due to current workers’ comp claims experience but believes they will qualify again in 2013. Mr. Angelo recommended the village continue to contract with Comp Management in 2012 to administer any claims. Cost to continue with Comp Management is $955 per year. A decision will need to be made by September.
G. Regarding a suggestion to erect a 6 ft. high fence around the sewer grinder pump at the corner of Prairie and Francis Streets, Mrs. Sowers pointed out that the pump is located in the road right of way and noted that erecting a fence of that height in that location will not only obstruct vision but will be contrary to the zoning restrictions for fences at intersections. Mayor Bird suggested that possibly low plantings could be placed around the pump rather than a fence and asked that all council members take a look at the intersection prior to the next meeting.
F. Following discussion on the various employee evaluation forms, council decided to customize one of the examples provided by Solicitor Barney which was a form used by the University of Alabama. Mayor Bird and Mr. Hruska will prepare a draft evaluation for consideration at the next meeting.
NEW BUSINESS
A. As a result of concerns that surfaced recently regarding personnel policies which apply to part-time employees, Mayor Bird assigned Mrs. Glovinsky, Mrs. Sowers and Chief Fultz to a committee to review the appropriate sections and make recommendations for update.
COMMITTEE REPORTS
Solicitor
No report.
UTILITIES/FERRIES/WATERFRONT
Mr. Starcher reported the Floyd Browne group plans to take core samples along Alexander Pike in order to prepare specifications for waterline replacement and paving.
BEAUTIFICATION /PARKS/CEMETERY
Mr. McDonald said committee meetings for the Master Trail Plan will begin as soon as grant paperwork is completed.
STREETS/SIDEWALKS/SEWER
Mr. Dorko shared the article he prepared for publication in The Beacon regarding methodology used for planning Alexander Pike paving.
ANNEXATION/SUB-DIV/PLANNING COMMISSION
Mrs. Kozak had nothing to report.
FINANCE & RECORDS
Mrs. Glovinsky reminded Council the depository agreement will expire at the end of August. Mrs. Sowers said an application for deposit of public funds has been received from The Marblehead Bank and action will be required at the next meeting.
SAFETY/INSURANCE
No report.
Fiscal Officer
Mrs. Sowers stated she was unaware until recently of the village ordinance regarding lodging tax and then was unable to send 2nd quarter statements due to the fact there were no more forms in stock. She will order forms and mail them as soon as possible after they are received. Council is receptive to waiving penalties if they result from late billing.
Police Department
No report.
Fire Department
No report.
Street Commissioner
No report.
Zoning Administrator
Mr. Hruska reported that applications for round 26 of OPWC funding need to be filed by September.
Board of Public Affairs
Mr. Bird announced the Phase II waterline replacement along SR 163 is scheduled to begin the day after Labor Day. He also said the Board is looking into re-seeding the areas in Phase I where the grass has not grown.
VISITOR COMMENTS
Carl Smith, 1010 Lakeview, voiced two concerns. One is that the storm sewer in the location of his driveway appears to be collapsing. Mr. Dorko will investigate this complaint. The second concern is that golf carts are prohibited on streets in the village. Mayor Bird explained the reason behind the golf cart ordinance. Chief Fultz added that there is a difference between golf carts, which are prohibited and licensed NEVs (neighborhood electric vehicles) which are permitted on public roads with a speed limit of 35 mph or less.
AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $16,551.59 made by Mr. Starcher and seconded by Mrs. Kozak. Vote: Mrs. Glovinsky-
yes; Mrs. Kozak-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.
ADJOURNMENT
Motion to adjourn made by Mrs. Glovinsky and seconded by Mr. Dorko. Meeting adjourned by unanimous vote at 7:29 p.m.
APPROVED:
_________________________________
Jacqueline A. Bird, Mayor
Attest:
____________________________________
Rhonda Botti Sowers, Interim Fiscal Officer
July 14, 2011
VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD JULY 14, 2011
Mayor Jacqueline Bird called the meeting to order at 6:00 p.m. and opened with the Pledge of Allegiance.
Answering roll call were John Starcher, John McDonald, Dean Dorko, Vickie Kozak, Mary Glovinsky and Angie Kukay.
Also present were Solicitor Jim Barney, Street Commissioner Bryan Lucas, Zoning Administrator Bob Hruska and Interim Fiscal Officer Rhonda Botti Sowers.
Visitor in attendance was Mike Drusbacky.
MINUTES
Minutes of the June 23, 2011 regular meeting were approved as submitted.
OTTAWA COUNTY EMA UPDATE
Mike Drusbacky, Deputy Director of the Ottawa County Emergency Management Agency was present to provide an update of his department’s activity. Among items discussed were the CERT (Certified Emergency Response Team) program recently implemented by EMA and the wireless emergency notification system (WENS) which allows people to register to receive notices via their wireless devices.
SR 163 PHASE II WATERLINE REPLACEMENT PROJECT
Following bid tabulations and a recommendation by Floyd Browne Group, Mr. Starcher moved to accept the low bid from Speer Brothers for Phase II of the SR 163 waterline replacement project. Second by Mr. Dorko. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.
Resolution 2, 2011 passed by council March 11 2011 authorized the Mayor to sign contract documents for this project.
LEGISLATION
President Pro Tem John Starcher read the legislation by title only.
ORDINANCE NO. 8, 2011
AN ORDINANCE TO AUTHORIZE THE SALE OF A HOUSE LOCATED AT 214 E. MAIN ST., MARBLEHEAD, OHIO
This was the third and final reading.
Motion to adopt Ordinance No. 8, 2011 made by Mr. Starcher and seconded by Mrs. Kukay. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.
OLD BUSINESS
A. Mr. McDonald reported that he and Mr. Lucas will meet with Lafarge representatives on Monday at 10:00 a.m. regarding the ODOT culvert replacement project. Mr. Lucas said they have learned ODOT cannot accept free stone as part of the specifications for a legally bid project.
B. Mayor Bird asked if it would be prudent to schedule Charles Street for paving when Clemons Street is done since the two streets connect. Following discussion it was agreed that specifications could be prepared to pave Clemons with an optional bid to include Charles Street depending on the bids received.
C. Mayor Bird asked that everyone review the sample evaluation forms previously distributed in preparation for discussion at the next regular meeting.
With regard to bonds, Mr. Barney said the fiscal officer is required to be bonded but council members are covered by a blanket bond. Mrs. Sowers said she recently found that Frederick’s Insurance carries bonds on the Board of Public Affairs members and Fiscal officer. Mr. Barney will follow up to check on the bond status for officials and employees but said that because bonding is a statutory requirement it doesn’t need to be specifically addressed in the personnel policy.
Brief discussion was held on policy regarding e-mail retention.
A final copy of the revised personnel policy will be forwarded from the solicitor to all council members and department heads for a final review.
D. Mr. Starcher and Mr. Lucas gave a status report on the drainage issues at both the north and south end of Clemons Street. They also noted a letter has been sent to Columbia Gas regarding the improper location of the gas line through the storm sewer pipe at the north end of Clemons. Discussion followed on seeking restitution from Columbia Gas for additional expenses incurred June 16 when the gas line was severed during the course of investigating storm sewer blockage. Mr. Lucas stated it will be difficult to determine the problems with the drainage at the south end of Clemons until it rains again.
E. Mr. Starcher reported the issue of landscaping items in the right-of-way at Rock of Ages has been resolved.
F. Following interviews and reference checks Mayor Bird recommended that Rhonda Botti Sowers be appointed Fiscal Officer.
Mr. Starcher moved to appoint Rhonda Botti Sowers to the position of Fiscal Officer. Second by Mr. Dorko. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.
Mrs. Sowers extended thanks to the Mayor and Council for their support.
NEW BUSINESS
A. Expanding on information presented earlier in the meeting, Mayor Bird said she and Chief Waugh are serving jointly as village representatives to the Ottawa County Citizen Corps Advisory Council which will be instrumental in developing policies, procedures and guidelines for the creation of a Citizen Emergency Response Team (CERT).
B. Mrs. Kukay reported she was notified that the renewal rate for the village health insurance is an increase of only 5.73%. Renewal rate goes into effect in September. Council agreed they are happy with the renewal rate and not interested in obtaining any additional quotes at this time.
C. Mrs. Kukay and Mrs. Sowers will arrange a time in August for health insurance agent Kevin Lindsley to meet with employees and spouses who are covered under the plan.
D. Mrs. Sowers reported the property and casualty insurance renewal has been received from Steinemann-Hafner, administrators for the Public Entities Pool of Ohio. She said the premium has actually gone down slightly although the total amount due is higher because a $4000 credit offered last year is no longer available.
Mr. Starcher moved to continue participation with the Public Entities Pool of Ohio. Second by Mrs. Kukay. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.
E. The 19th annual Marblehead Peninsula Lions Perch Festival will be held in James Park Saturday, August 27, 2011. Activities will begin with the parade at 10 a.m.
COMMITTEE REPORTS
Solicitor
Nothing to report.
UTILITIES/FERRIES/WATERFRONT
Mr. Starcher said there are still issues with getting the area of the Phase I waterline replacement restored to its original condition. Lack of rain is the primary reason the grass has not grown. The Board of Public Affairs is looking into a resolution to this issue.
Mr. Starcher shared a thank you from the Marblehead Bank for the village assistance with the Marblehead Bank 5K Daisy Run which raised over $600 to benefit the Peninsula Library Fund.
BEAUTIFICATION /PARKS/CEMETERY
Mr. McDonald had nothing to report.
STREETS/SIDEWALKS/SEWER
Mr. Dorko had nothing to report.
ANNEXATION/SUB-DIV/PLANNING COMMISSION
Mrs. Kozak had nothing to report.
FINANCE & RECORDS
Mrs. Glovinsky had nothing to report.
SAFETY/INSURANCE
Mrs. Kukay gave a brief report on the committee studying a proposed fire department merger which held its first meeting June 28.
Fiscal Officer
Mrs. Sowers reported that Chief Fultz verified the village’s insurance will cover use of tasers by the police department.
Mrs. Sowers received notification from the OSS Joint Solid Waste District that the village’s 2010 allocation in the amount of $3000 for recycling projects or recycled products is still available. In order to use this amount, the district needs to be notified by July 30 of Council’s intent.
Police Department
No report.
Fire Department
No report.
Street Commissioner
Mr. Lucas said there will be some additional changes soon at James Park; Fort Holly and the fire truck will be moved into the newly expanded mulched area for both safety and liability reasons.
Mr. Lucas reported the large shrubs which have surrounded the sewer grinder pump station at the intersection of Francis and Prairie Streets have been removed. He had prices if Council is interested in erecting a fence around the pump.
Mrs. Kozak asked if the old sign posts at the corner of Francis and Main Street can be removed now that they are no longer being used. Council agreed the sign posts should be removed.
Zoning Administrator
Mr. Hruska reminded everyone who plans to participate in the Ohio Sea Grant Lake Erie Day at the OSU Stone Lab on Gibraltar Island, Put-in-Bay that they need to RSVP soon.
Board of Public Affairs
Nothing to report.
VISITOR COMMENTS
There were no visitor comments.
AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $40,524.84 made by Mr. Dorko and seconded by Mrs. Glovinsky. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. McDonald-yes; Mr. Starcher-abstained. Motion carried.
ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 7:40 p.m.
APPROVED:
_________________________________
Jacqueline A. Bird, Mayor
Attest:
____________________________________
Rhonda Botti Sowers, Interim Fiscal Officer
June 23, 2011
VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD JUNE 23, 2011
Mayor Jacqueline Bird called the meeting to order at 6:03 p.m. and opened with the Pledge of Allegiance.
Answering roll call were John Starcher, John McDonald, Dean Dorko, Vickie Kozak, Mary Glovinsky and Angie Kukay.
Also present were Interim Fiscal Officer Rhonda Botti Sowers and BPA member Tom Bird.
There were no visitors in attendance.
MINUTES
Minutes of the June 9, 2011 regular meeting were approved as submitted.
AUTHORIZE EQUIPMENT PURCHASES
Mrs. Sowers submitted a request from Chief Fultz to purchase six tasers, holsters, magazines, cartridges and training rounds from Vance’s Law Enforcement in the amount of $7,645.70. Drug fund revenues will be used for this purchase. Council authorized this purchase contingent upon the chief verifying that use of tasers by the department is covered under the village’s insurance.
Mrs. Sowers also presented a quote from MT Business Technologies for Ricoh copier/fax/scanner/printers in the amount of $3,546.00 for a color machine and $4070.00 for a black and white machine. Of three companies contacted, MT Business was the only one to submit a quote. She explained the features of this machine and advised there is sufficient money appropriated for this purchase with the cost to be shared by General and Zoning funds. Council authorized purchase of the Ricoh Aficio MPC2051 color copier/fax/scanner/printer.
LEGISLATION
President Pro Tem John Starcher read the legislation by title only.
ORDINANCE NO. 7, 2011
AN ORDINANCE AMENDING THE VILLAGE OF MARBLEHEAD ZONING ORDINANCES
This was the third and final reading.
Motion to adopt Ordinance No. 7, 2011 made by Mr. Dorko and seconded by Mr. McDonald. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.
ORDINANCE NO. 8, 2011
AN ORDINANCE TO AUTHORIZE THE SALE OF A HOUSE LOCATED AT 214 E. MAIN ST., MARBLEHEAD, OHIO
Second reading. No action taken. Third reading will be on July 14, 2011.
ORDINANCE NO. 10, 2011
AN ORDINANCE AUTHORIZING A SUPPLEMENTAL APPROPRIATION IN THE VILLAGE OF MARBLEHEAD AND DECLARING AN EMERGENCY.
Motion to waive three readings on three separate occasions made by Mr. Starcher and seconded by Mrs. Glovinsky. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.
Motion to retain the emergency clause made by Mrs. Kukay and seconded by Mr. Dorko. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.
Motion to adopt Ordinance No. 10, 2011 made by Mr. Starcher and seconded by Mrs. Kukay. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.
OLD BUSINESS
A. Councilman Dorko reported that he and Street Commissioner Lucas conducted a tour of village streets recently. They noted that Prairie Street between James and Stone, Harsh Road, Center Street and Clemons Street are all in need of repair with Clemons Street on the top of the list. He noted that $50,000 is allocated for street repair and recommended it be used for work on Clemons.
Mr. Starcher advised Council that the Street Commissioner recently contracted with Adkins Sanitation to use its jet and camera on the storm sewer at the foot of Clemons Street to determine why the area is not draining properly. Adkins equipment got stuck on an obstruction near the catch basin and when Mr. Lucas used the backhoe to free the equipment he hit a gas line. It appeared the storm sewer had been damaged when trenching was done for the gas line installation and the concrete used by the installer to repair the damage caused the obstruction in the tile.
Mr. Starcher added that the landscaping which had been located in the road right-of-way at the foot of Clemons St. has been removed.
Council agreed that storm sewer repairs and paving should be done jointly on Clemons St. They also commended Mr. Lucas for his actions on this project.
B. Mayor Bird announced that the interview team reviewed fiscal officer applications and will interview four candidates on June 28 and 29.
C. Final draft of the revised handbook was received from Solicitor Barney. Mayor Bird asked that everyone review the changes. Discussion will be scheduled for the July 14 meeting.
NEW BUSINESS
A. Mayor Bird announced that she has appointed Terry Glovinsky to the open seat on the Planning Commission. His first meeting will be July 6.
B. Patrolman David Schuerger has resigned his position with the police department. Ptl. Stetler was moved into the position vacated by Ptl. Schuerger. Chief Fultz is advertising for a part-time officer to fill the open position.
C. The Board of Public Affairs hired Andrea Moon as a seasonal employee to paint fire hydrants. Per the pay ordinance Mayor Bird set her salary at $10.50 per hour.
D. Dana Haycox is in the process of being accepted as a new member of the Fire Department.
E. Mayor Bird issued a proclamation recognizing Ben and Wendy Richmond on the occasion of Richmond Gallery’s 30th anniversary in the village.
COMMITTEE REPORTS
UTILITIES/FERRIES/WATERFRONT
Mr. Starcher was pleased to report that the Board of Public Affairs plans to pursue a waterline upgrade on Alexander Pike. The upgrade will be coordinated with a paving project when the line is installed.
BEAUTIFICATION /PARKS/CEMETERY
Mr. McDonald had nothing to report.
STREETS/SIDEWALKS/SEWER
Mr. Dorko had nothing to report.
ANNEXATION/SUB-DIV/PLANNING COMMISSION
Mrs. Kozak had nothing to report.
FINANCE & RECORDS
Mrs. Glovinsky had nothing to report.
SAFETY/INSURANCE
Mrs. Kukay announced the committee to study a proposed fire department merger will meet at 5:30 p.m. June 28. She also reported that village employees have been invited to attend training on disaster preparedness at Danbury Township July 8 at 8:30 a.m.
Fiscal Officer
No report.
Police Department
No report.
Fire Department
No report.
Street Commissioner
No report.
Zoning Inspector
No report.
Board of Public Affairs
Mr. Bird added to Mr. Starcher’s comments regarding the proposed waterline upgrade on Alexander Pike. He said the BPA is working with Floyd Browne Group on the plans and funding applications for this project.
VISITOR COMMENTS
There were no visitor comments.
AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $12,328.78 excluding payroll made by Mr. Starcher and seconded by Mrs. Glovinsky. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.
ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Dorko. Meeting adjourned by unanimous vote at 6:52 p.m.
APPROVED:
_________________________________
Jacqueline A. Bird, Mayor
Attest:
____________________________________
Rhonda Botti Sowers, Interim Fiscal Officer
June 9, 2011
VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD JUNE 9, 2011
Mayor Jacqueline Bird called the meeting to order at 6:00 p.m. and opened with the Pledge of Allegiance.
Answering roll call were John Starcher, John McDonald, Dean Dorko, Vickie Kozak and Mary Glovinsky. Angie Kukay was excused.
Also present were Zoning Inspector Bob Hruska, Street Commissioner Bryan Lucas, Solicitor Jim Barney and Interim Fiscal Officer Rhonda Botti Sowers.
There were no visitors in attendance.
MINUTES
Minutes of the May 26, 2011 public hearing were approved as submitted.
Minutes of the May 26, 2011 regular meeting were corrected to state the second reading of Ordinance 7, 2011 will be June 9, 2011 and were then approved as corrected.
LEGISLATION
President Pro Tem John Starcher read the legislation by title only.
ORDINANCE NO. 7, 2011
AN ORDINANCE AMENDING THE VILLAGE OF MARBLEHEAD ZONING ORDINANCES
Second reading. No action taken. Third reading will be on June 23, 2011.
ORDINANCE NO. 8, 2011
AN ORDINANCE TO AUTHORIZE THE SALE OF A HOUSE LOCATED AT 214 E. MAIN ST., MARBLEHEAD, OHIO
First reading. No action taken. Second reading will be on June 23, 2011.
ORDINANCE NO. 9, 2011
AN ORDINANCE AUTHORIZING A SUPPLEMENTAL APPROPRIATION IN THE VILLAGE OF MARBLEHEAD AND DECLARING AN EMERGENCY.
Motion to waive three readings on three separate occasions made by Mr. Starcher and seconded by Mr. Dorko. Vote: Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.
Motion to retain the emergency clause made by Mrs. Kozak and seconded by Mr. McDonald. Vote: Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.
Motion to adopt Ordinance No. 9, 2011 made by Mrs. Glovinsky and seconded by Mr. Starcher. Vote: Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.
Mr. Dorko was excused following legislation.
OLD BUSINESS
A. Mayor Bird reported learning that last year’s updates for the annual codification of ordinances was done through September instead of June. Since there are only 3 months of 2010 legislation left to update she asked that Council consider updating on a calendar basis from January 1 through December 31 instead of from June 1 to May 31. Council agreed with this recommendation. Mr. Barney added that he spoke with a representative of American Legal Publishing who estimated the cost to do the update would continue to be approximately $3,000.
B. Street Commissioner Lucas and Councilman Starcher gave an update on the issue of drainage and obstructions in the road right of way in front of Rock of Ages at the foot of Clemons Street. Mr. Starcher said Adkins Sanitation has been contacted to clean and evaluate the discharge line from the catch basin to help with the drainage issue. Mr. Starcher said he and Mr. Lucas have determined the rocks in the right-of-way need to be removed but they also feel a second catch basin connected to the existing catch basin is needed to improve the drainage. Mr. Starcher plans to meet with the owners of Rock of Ages regarding the various landscaping obstructions they have placed in the right-of-way. Mr. Lucas said he and Councilman Dorko determined during their recent road tour that Clemons Street is in need of repaving and the paving should include the area at the north end of the road that hasn’t previously been paved.
C. Mayor Bird said the planned kick-off meeting for the Bike Trail Master Plan Committee was postponed until after the grant has been approved. Estimate is that it will be four to six weeks before grant approval is obtained.
D. With regard to the ODOT culvert replacement project at Lakepoint Park, Mr. Lucas explained that because this project is over $25,000 it has to be bid by ODOT. He will make sure that ODOT knows Lafarge has agreed to donate stone for the project so it will not have to be included in the bid specifications.
F. Revision of the current handbook continued with a review of Articles 13 and 14. It was decided to eliminate Article 13 because it does not apply. In addition, samples of evaluation forms discussed in conjunction with Article 9 were distributed for review
NEW BUSINESS
A. Mayor Bird announced that ten applications for the Fiscal Officer position were submitted by the deadline and two additional applications were received after that date. She appointed council president John Starcher and finance chair Mary Glovinsky to serve with her as an interview team. They will meet June 14 to review the applications.
COMMITTEE REPORTS
Solicitor
Nothing to report.
UTILITIES/FERRIES/WATERFRONT
Mr. Starcher had nothing to report.
BEAUTIFICATION /PARKS/CEMETERY
Mr. McDonald reported Ohio Edison will sponsor a meeting Monday morning June 13 to discuss the feasibility of installing a device that can be used to turn street lights off when needed to avoid attracting bugs. Mr. Lucas plans to attend.
STREETS/SIDEWALKS/SEWER
No report.
ANNEXATION/SUB-DIV/PLANNING COMMISSION
Mrs. Kozak had nothing to report.
FINANCE & RECORDS
Mrs. Glovinsky reported on a recent meeting with officials of The Marblehead Bank to discuss service charges. She had contacted several other area banks and learned that none would impose service charges. In her meeting at the Marblehead Bank she learned that the service charges are almost entirely negated by the interest earned on the checking account. Several other suggestions were made to help reduce costs. Mrs. Glovinsky also reported a new five year depository agreement will need to be approved this year.
SAFETY/INSURANCE
Nothing to report.
Fiscal Officer
No report.
Police Department
No report.
Fire Department
No report.
Street Commissioner
No report.
Zoning Inspector
No report.
Board of Public Affairs
No report.
VISITOR COMMENTS
There were no visitor comments.
AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $19,730.21 excluding payroll made by Mr. Starcher and seconded by Mrs. Glovinsky. Vote: Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.
ADJOURNMENT
Motion to adjourn made by Mrs. Glovinsky and seconded by Mrs. Kozak. Meeting adjourned by unanimous vote at 7:59 p.m.
APPROVED:
_________________________________
Jacqueline A. Bird, Mayor
Attest:
____________________________________
Rhonda Botti Sowers, Interim Fiscal Officer
May 26, 2011
VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD MAY 26, 2011
Mayor Jacqueline Bird called the meeting to order at 6:15 p.m. and opened with the Pledge of Allegiance.
Answering roll call were Dean Dorko, Mary Glovinsky, Vickie Kozak, Angie Kukay, John McDonald and John Starcher.
Also present were Zoning Inspector Bob Hruska, Fire Chief Doug Waugh and Interim Fiscal Officer Rhonda Botti Sowers.
Visitors in attendance were Robert Rakes, Marvin Rettig, Gary Deerhake and Ed Cochenour of the Lakeside Volunteer Fire Department, Matilda Johnson, Trevor Ross and Matt Hill of the Marblehead Fire Department, Lisa Bruno, Rita Mahler, Gail Anderson and Judy Burchfield.
MINUTES
Minutes of the May 12, 2011 regular meeting were approved as submitted.
APPROVE HARSH ROAD EASEMENT FOR SEWER REPLACEMENT PROJECT
Mr. Starcher moved to grant a permanent easement along Harsh Rd. to Ottawa County in conjunction with the Island View subdivision sanitary sewer replacement project. Second by Mr. McDonald. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.
INTERIM FISCAL OFFICER PAY
Mrs. Glovinsky moved for the Interim Fiscal Officer to be paid $21.00 per hour retroactive to April 22, 2011 and to ratify all payments made since that date; this action is to continue until the permanent Fiscal Officer position is hired and independently functioning in that role. Second by Mrs. Kukay. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.
LEGISLATION
President Pro Tem John Starcher read the legislation by title only.
ORDINANCE NO. 5, 2011
AN ORDINANCE AMENDING CERTAIN PROVISIONS OF ORDINANCE 1, 2011 PROVIDING FOR A PAY INCREASE AND SETTING WAGE RATES FOR EMPLOYEES IN THE VILLAGE OF MARBLEHEAD AND DECLARING AN EMERGENCY
Motion to waive three readings on three separate occasions made by Mrs. Kozak and seconded by Mr. Dorko. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.
Motion to retain the emergency clause made by Mrs. Kukay and seconded by Mr. McDonald. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.
Motion to adopt Ordinance No. 5, 2011 made by Mrs. Glovinsky and seconded by Mr. Dorko. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.
ORDINANCE NO. 6, 2011
AN ORDINANCE AUTHORIZING A SUPPLEMENTAL APPROPRIATION IN THE VILLAGE OF MARBLEHEAD AND DECLARING AN EMERGENCY.
Motion to waive three readings on three separate occasions made by Mrs. Kukay and seconded by Mr. Starcher. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.
Motion to retain the emergency clause made by Mr. McDonald and seconded by Mrs. Glovinsky. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.
Motion to adopt Ordinance No. 6, 2011 made by Mrs. Kukay and seconded by Mrs. Kozak. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.
ORDINANCE NO. 7, 2011
AN ORDINANCE AMENDING THE VILLAGE OF MARBLEHEAD ZONING ORDINANCES
First reading. No action taken. Second reading will be on June 8, 2011.
OLD BUSINESS
A. Mayor Bird opened discussion on the May 12 proposal by the Lakeside Volunteer Fire Department to merge the two departments. She said she has been contacted by about 10 persons, all of whom opposed this suggestion. The Mayor advised Council they have the option to table this matter, decline it or form a joint committee with representation from both departments to study it further.
In response to a question from Councilman Dorko, Gary Deerhake, President of LVFD said their proposal did not anticipate using the Marblehead fire station if the departments were joined.
Mr. Dorko does not think this is a decision that can be made quickly.
Mr. McDonald feels a committee should be formed to study the proposal.
Gail Anderson, whose father was a former Marblehead Fire Chief, strongly opposed combining the two departments under Lakeside.
Mrs. Glovinsky agreed that this proposal should be studied further.
Trevor Ross asked if there is opposition to a fire district.
Mr. Deerhake said an advantage of a private firefighting company is that the members actually govern themselves.
Mr. Ross said a private association is not accountable like a governmental agency is.
Chief Waugh agreed that there is more accountability with a municipal department.
In response to a question from Rita Mahler, Mr. Deerhake said they did not anticipate using the Marblehead station because they thought the village would want to use the building for other purposes.
In response to a question from Lisa Bruno, representatives of both departments said that 100% of their operating costs are paid by the township contracts and donations.
Mr. Starcher said he feels both departments need to get their heads together to discuss this issue. He added that this is a big decision and it needs to be based on facts, not emotion.
Mrs. Kukay said she feels there needs to be additional input from the community.
Based on comments made, Mayor Bird asked Safety Committee chair Angie Kukay to form a committee of representatives from both fire departments and Danbury Township. Mrs. Kukay will set a day, time and location for an initial meeting.
B. Mayor Bird reminded all that the Memorial Day parade and services will be held May 30 in Lakeside. Johnson’s Island Memorial Day ceremony will be held on Sunday, May 29.
C. Mrs. Kozak reported that AES has completed the asbestos removal from the former Gresh house. Discussion followed on disposition of the structure. Mr. Starcher said he feels the building has become more of a liability than it is worth. Council agreed to advertise for one week to offer the house to anyone who would like to remove it from the property. Offers will be accepted until the end of June and the house must be removed by the end of July. If it is not removed by that time, or if there are no offers to remove it, the house will be demolished.
D. Mr. McDonald reported that he received a verbal estimate in the amount of $35,000 from Jeff Grashel of Lafarge regarding optional prices for the culvert replacement project at Lakepoint Park. There would be additional costs for such things as armor stone, bulkhead, flaggers, and traffic control. Mr. Starcher said the project will need to be done to ODOT standards and added that a decision needs to be made soon so the work can be done before the road is paved in 2012.
E. Mr. Dorko said he and the Street Commissioner are scheduled to conduct the annual review of streets on May 27 and will provide Council with a status update after that time.
F. Revision of the current handbook continued with a review of Articles 9, 10, 11 and 12.
NEW BUSINESS
No new business.
COMMITTEE REPORTS
UTILITIES/FERRIES/WATERFRONT
Mr. Starcher reported the weather is still preventing Kwest from planting grass seed in the area of the recent waterline replacement.
BEAUTIFICATION /PARKS/CEMETERY
Mr. McDonald had nothing to report.
STREETS/SIDEWALKS/SEWER
Mr. Dorko had nothing to report.
ANNEXATION/SUB-DIV/PLANNING COMMISSION
Mrs. Kozak presented information and prices obtained from the representative of a company that sells Christmas decorations for communities. Council determined the cost from this company was excessive and will not pursue it further.
FINANCE & RECORDS
Mrs. Glovinsky reported she will be meeting with the bank to review service charges.
SAFETY/INSURANCE
Nothing to report.
Fiscal Officer
No report.
Police Department
No report.
Fire Department
Chief Waugh reported that all of the new fire hose has been received. The department recently received a gas meter through a grant from the Ottawa County Emergency Management Agency. This device is used to sense different types of gases. The Chief announced that the Lakeside and Marblehead Volunteer Fire Departments were honored last week by the Peninsula Chamber of Commerce as this year’s recipients of the D.S. Kirkpatrick. This award recognizes dedication to the principle of service to the community.
Street Commissioner
No report.
Zoning Inspector
No report.
Board of Public Affairs
No report.
VISITOR COMMENTS
There were no visitor comments.
AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $45,800.37 including payroll made by Mr. Dorko and seconded by Mrs. Kukay. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes. Mr. Starcher abstained. Motion carried.
ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Dorko. Meeting adjourned by unanimous vote at 7:37 p.m.
APPROVED:
_________________________________
Jacqueline A. Bird, Mayor
Attest:
____________________________________
Rhonda Botti Sowers, Interim Fiscal Officer
May 26, 2011 Public Hearing
VILLAGE OF MARBLEHEAD PUBLIC HEARING
HELD MAY 26, 2011
Mayor Jacqueline Bird called the meeting to order at 6:05 pm and opened with the Pledge of Allegiance.
Answering roll call were Mary Glovinsky, Vickie Kozak, Angie Kukay, John McDonald and John Starcher. Dean Dorko arrived at 6:10 p.m.
Also present were Zoning Inspector Bob Hruska, Fire Chief Doug Waugh and Interim Fiscal Officer Rhonda Botti Sowers.
Visitors in attendance were Robert Rakes, Marvin Rettig, Gary Deerhake and Ed Cochenour of the Lakeside Volunteer Fire Department, Matilda Johnson, Trevor Ross and Matt Hill of the Marblehead Fire Department, Lisa Bruno, Rita Mahler, Gail Anderson and Judy Burchfield.
Mayor Bird explained the purpose of the Public Hearing was to review the proposed zoning ordinance amendments as recommended by the Planning Commission.
Mr. Hruska went over the proposed amendments which include updates to definitions; as well as updates to Sections 154.019, 154.109, 154.051, 154.126 and 154.146. He added that the Planning Commission is suggesting the Council eliminate item 7 of Section 154.051 (E) which deals with signs for a home occupation due to the fact it would be in conflict with the current sign ordinance.
Mr. Starcher moved to implement the recommendation of the Planning Commission with a modification to eliminate 154.051 (E) (7). Second by Mrs. Kozak. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.
Mr. Starcher moved to forward the zoning ordinance amendments to Council. Second by Mrs. Glovinsky. Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 6:15 p.m.
APPROVED:
_________________________________
Jacqueline A. Bird, Mayor
Attest:
____________________________________
Rhonda Botti Sowers, Interim Fiscal Officer
May 12, 2011
VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD MAY 12, 2011
Mayor Jacqueline Bird called the meeting to order at 6:00 pm and opened with the Pledge of Allegiance.
Answering roll call were Dean Dorko, Mary Glovinsky, Vickie Kozak, Angie Kukay, John McDonald and John Starcher.
Also present were Zoning Inspector Bob Hruska, Street Commissioner Bryan Lucas, Fire Chief Doug Waugh and Interim Fiscal Officer Rhonda Botti Sowers. Solicitor Jim Barney was excused and Assistant Solicitor Rich Gillum attended in his place.
Visitors in attendance were Ed Cochenour, Gary Deerhake and Robert Rakes of the Lakeside Volunteer Fire Department, Matilda Johnson, Trevor Ross and Matt Hill of the Marblehead Fire Department.
MINUTES
Mrs. Kukay said minutes of the April 14, 2011 regular meeting should be corrected to state that drop-off boxes for donations of used cell phones will be located at the Marblehead Police Station, Village Hardware and Perfect Color Hair and Tan in Port Clinton. Minutes of the April 14, 2011 meeting were approved as corrected.
Mrs. Kukay said minutes of the April 28, 2011 regular meeting should be corrected to state that Mrs. Kozak attended the Safety Council meeting and that drop-off boxes for donations of used cell phones have been placed at the Marblehead Police Station, Village Hardware and Perfect Color and Tan in Port Clinton. Minutes of the April 28, 2011 regular meeting were approved as corrected.
PRESENTATION BY THE LAKESIDE VOLUNTEER FIRE DEPARTMENT
Gary Deerhake, President of the Lakeside Volunteer Fire Department presented a written proposal of a plan to join together the Marblehead and Lakeside Fire Departments under the existing charter of the Lakeside Volunteer Fire Protective Association.
Mayor Bird explained that she was approached by officers of the Lakeside Department with this idea approximately 18 months ago. At that time she asked that the proposal be put into writing. On April 26, 2011 she was advised that a written proposal had been prepared for presentation to Council. On May 2 she spoke with Chief Waugh about the proposal which would be presented to Council on May 12.
Council members agreed they would like time to study the proposal and will place it on the agenda for discussion at the May 26 regular meeting.
PROCLAMATION
Mayor Bird signed a proclamation declaring Saturday, May 14, 2011 Lakeside Daisy Day and encouraging all to take the opportunity to visit the ODNR Lakeside Daisy State Nature Preserve.
LEGISLATION
There was no legislation.
OLD BUSINESS
A. Mrs. Kozak reported that Affiliated Environmental Services (AES) of Sandusky has scheduled removal and disposal of asbestos from the former Gresh home at 214 E. Main St. for May 17, 18 and 19.
B. Mr. Starcher reported that the Finance Committee met with the interim fiscal officer to eview the scope of the job as well as the current job description. As a result the committee concluded and makes the recommendation that the fiscal officer position should be a part-time hourly as opposed to a full-time salaried position. In addition, the committee recommended that office hours for Zoning Inspector Bob Hruska, be increased from 3 hours per day to 5 hours per day to ensure that the village office will be open to the public on a regular basis and that he be assigned additional responsibilities as an administrative assistant. Mr. Hruska was agreeable to this proposal and stated he could be available to be in the office from 8 am to 1 pm weekdays.
The Committee further determined that the salary for the full-time fiscal officer position was the equivalent of $21.00 per hour with 2/3 of the salary paid from the General Fund and 1/3 by the Board of Public Affairs Fund and recommended that pay for a part-time fiscal officer be $21.00 per hour and that division of responsibilities between General Fund and BPA remain the same.
The Committee also recommended that because of additional responsibilities, Mr. Hruska’s pay be increased from $13.40 per hour to $15.00 per hour split 60% from the Zoning and 40% General Fund.
The Solicitor will prepare an ordinance based on these recommendations for consideration at the next regular meeting.
Mayor Bird will prepare revised job descriptions based on these recommendations.
Council agreed to advertise for the part-time fiscal officer position for two consecutive weeks in the Peninsula News, News Herald, Beacon and Sandusky Register. Applications will be received until June 6, 2011.
C. Revision of the current handbook continued with a review of Article 8.
D. Mr. McDonald reported that he, Claudia McDonald and the Mayor met recently with Chuck Hall of Floyd Browne Group to discuss steps for the preparation of the Bike Trail Master Plan. They are working to establish a core committee and hold an initial meeting of this group at 6:00 p.m. June 7 in the fire station.
E. Mr. McDonald reported that he does not have anything in writing yet from Jeff Graeshel of Lafarge regarding optional prices for the ODOT culvert project at Lakepoint Park.
F. Mayor Bird reminded all that the Memorial Day parade and services will be held this year in Lakeside. Village Officials are encouraged to attend and participate as a group in the walking parade.
The Mayor will also participate in the Johnson’s Island Memorial Day ceremony to be held Sunday, May 29.
NEW BUSINESS
A. The Solicitor will contact American Legal Publishing to schedule the update of Ordinances to be done in June 2011.
B. Street Commissioner Bryan Lucas will schedule turning off street lights in June to avoid attracting swarms of mayflies. Mr. Lucas said he may not be able to use equipment from Standard Lafarge due to mechanical problems and might need to rent equipment this year to accomplish the project.
COMMITTEE REPORTS
Solicitor
Nothing to report.
UTILITIES/FERRIES/WATERFRONT
Mr. Starcher reported he will check with Kwest to find out when the re-seeding will be completed in the area of the recent waterline replacement.
BEAUTIFICATION /PARKS/CEMETERY
Mr. McDonald reported that he has worked with representatives of the Marblehead Bank and with Bryan Lucas to coordinate details for the annual 5K Walk/Run on Alexander Pike.
STREETS/SIDEWALKS/SEWER
Mr. Dorko had nothing to report.
ANNEXATION/SUB-DEV/PLANNING COMMISSION
Mrs. Kozak reported that she was contacted by a representative of a company that sells Christmas decorations for communities. At Council’s request she will obtain additional information and costs.
FINANCE & RECORDS
Mrs. Glovinsky reported that she and Mrs. Sowers met with Ron Druckenmiller of the State Auditor’s office to review some procedures. One change that will be made as a result of that meeting will be to authorize payment of bills at each regular meeting rather than once a month. Mrs. Glovinsky said she also plans to meet with the bank to review service charges.
SAFETY/INSURANCE
Mrs. Kukay had nothing to report.
Fiscal Officer
No report.
Police Department
No report.
Fire Department
Chief Waugh announced that he has promoted Trevor Ross to the rank of Lieutenant. He also stated he has ordered 4 new sets of gear from Fire Services, Inc. and has also ordered 600 ft. of attack hose. The Chief also advised that he is available to meet with anyone who may have questions or concerns regarding the Lakeside Fire Department proposal.
Street Commissioner
Mr. Lucas advised that the village will be responsible for making sidewalk improvements at several locations along Main Street where the walk is outside of the State’s right-of-way in order to make these areas ADA compliant. The work will need to be completed prior to the scheduled repaving of SR 163 in 2012.
Mr. Lucas also reported that the estimate for the culvert replacement project at Lakepoint Park is $73,710.00 which is well below some of the preliminary figures he had been given.
Zoning Inspector
Mr. Hruska reported that activity for the Planning Commission has been slow so far this year but zoning activity has increased with the number of permits issued to date ahead of this time last year.
Board of Public Affairs
No report.
VISITOR COMMENTS
Matilda Johnson asked when Alexander Pike might be repaved. Mr. Starcher explained that the Board of Public Affairs is currently having a study done to determine the feasibility or necessity of installing a waterline along that road. Council will wait for the results of that study before planning any paving.
AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $56,772.13 including payroll made by Mrs. Glovinsky and seconded by Mrs. Kukay. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes. Mr. Starcher abstained. Motion carried.
EXECUTIVE SESSION
Mr. Starcher moved to go into executive session at 7:55 p.m. for the purpose of discussing matters of personnel regarding the Fiscal Officer. Second by Mrs. Glovinsky. Motion carried by unanimous vote.
Mayor Bird reconvened the meeting at 8:05 p.m.
Mr. Starcher moved to suspend the rules due to the time. Second by Mr. Dorko. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.
A request for unemployment compensation filed by former Fiscal Officer Kim Watts was referred to the Solicitor.
ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 8:08 p.m.
APPROVED:
_________________________________
Jacqueline A. Bird, Mayor
Attest:
____________________________________
Rhonda Botti Sowers, Interim Fiscal Officer
April 28, 2011
VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD APRIL 28, 2011
Mayor Jacqueline Bird called the meeting to order at 6:05 pm and opened with the Pledge of Allegiance.
Answering roll call were John Starcher, John McDonald, Dean Dorko, Vickie Kozak, and Angie Kukay. Mary Glovinsky was excused.
Also present were Police Chief Greg Fultz, Zoning Inspector Bob Hruska, Solicitor Jim Barney and Interim Fiscal Officer Rhonda Botti Sowers.
There were no visitors.
LEGISLATION
President Pro Tem John Starcher read the legislation by title only.
RESOLUTION NO. 3-2011 – A RESOLUTION AUTHORIZING THE MAYOR TO APPLY FOR AND ACCEPT A COASTAL MANAGEMENT ASSISTANCE GRANT AND TO EXECUTE ALL DOCUMENTS ASSOCIATED THEREWITH AND DECLARING AN EMERGENCY.
Motion to waive three readings on three separate occasions made by Mrs. Kozak and seconded by Mr. McDonald. Vote: Mrs. Kukay-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.
Motion to retain the emergency clause made by Mr. Starcher and seconded by Mr. Dorko. Vote: Mrs. Kukay-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.
Motion to adopt Resolution No. 3-2011 made by Mrs. Kukay and seconded by Mrs. Kozak. Vote: Mrs. Kukay-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.
OLD BUSINESS
A. Mayor Bird appointed Councilman John McDonald Chairman/
Village Liaison for the Bike Path Master Plan and Claudia McDonald as Volunteer Community Co-Chairman. She extended thanks to both for their interest in this project.
B. Mrs. Kozak reported that the price of $3100.00 quoted last November by Affiliated Environmental Services (AES) of Sandusky for the removal and disposal of asbestos from the former Gresh home at 214 E. Main St. is still valid. It was moved by Mr. Starcher and seconded by Mr. Dorko to accept the quote from Affiliated Environmental Services, Inc. in the amount of $3100.00 for the removal of asbestos from the property at 214 E. Main St. Vote: Mrs. Kukay-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.
NEW BUSINESS
A. Per the provisions of ORC 733.262, Mayor Bird recommended that the Council terminate without cause the employment of Fiscal Officer Kim Watts. It was moved by Mr. Starcher and seconded by Mr. McDonald to terminate Kim Watts without cause. Vote: Mrs. Kukay-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.
Mayor Bird reported she has appointed Rhonda Botti Sowers to serve as interim fiscal officer. Mrs. Sowers has 14 years prior experience as the Danbury Township fiscal officer, is knowledgeable with the UAN system and served several years as a visiting clerk trained by the Auditor of State’s office. In that capacity she has assisted townships, villages and a fire district through transition periods.
Following discussion Council agreed to study the fiscal officer position before taking action to fill the opening. The Finance Committee will meet with the interim fiscal office to review the scope of the job and current job description prior to the next regular meeting.
C. Mayor Bird reported receipt of a resignation letter from Planning Commission member Steve Watts effective April 21, 2010. Mrs. Sowers was instructed to advertise in the Peninsula News, News Herald, Beacon and Sandusky Register that the Council is seeking a replacement for this volunteer position.
COMMITTEE REPORTS
Solicitor
Mr. Barney had nothing to report.
UTILITIES/FERRIES/WATERFRONT
Mr. Starcher reported the village has been approved for a grant for Phase II of the SR 163 Waterline Replacement project. Work is scheduled to begin right after Labor Day.
BEAUTIFICATION /PARKS/CEMETERY
Mr. McDonald reported that Jeff Graeshel of Standard Lafarge is willing to see if the quarry can obtain better pricing for the culvert replacement under SR 163 at Lakepoint Park.
STREETS/SIDEWALKS/SEWER
Mr. Dorko had nothing to report.
ANNEXATION/SUB-DEV/PLANNING COMMISSION
Mrs. Kozak announced that the May 4 regular meeting of the Planning Commission has been cancelled due to lack of an agenda.
FINANCE & RECORDS
Nothing to report.
SAFETY/INSURANCE
Mrs. Kukay stated that she attended the recent Ottawa County Safety Council meeting where the Village received a 100% award for having no reportable incidents during the previous year.
Mrs. Kukay also reported on the Cell Phones for Soldiers program. She has placed drop-off boxes for donations of used cell phones at the Police Station, Bank and Post Office.
Fiscal Officer
Nothing to report.
Police Department
Chief Fultz stated the Department has created a Facebook page. It will be used to announce events as well as post other information of interest to Village residents. The Chief also reported a large turn-out at the annual Easter Egg hunt.
Fire Department
No report.
Street Commissioner
No report.
Zoning Inspector
Mr. Hruska had nothing to report.
Board of Public Affairs
No report.
ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Dorko followed by a verbal vote with all voting aye. Meeting adjourned at 7:05 p.m.
APPROVED:
_________________________________
Jacqueline A. Bird, Mayor
Attest:
____________________________________
Rhonda Botti Sowers, Interim Fiscal Officer
April 14, 2011
VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD APRIL 14, 2011
Mayor Jacqueline Bird called the meeting to order at 6:05 pm and opened with the Pledge of Allegiance.
Answering roll call were John Starcher, John McDonald, Dean Dorko, Vickie Kozak, Mary Glovinsky and Angie Kukay.
Also present were Police Chief Greg Fultz, Zoning Inspector Bob Hruska, Solicitor Jim Barney and Fiscal Officer Kim Watts.
Visitors in attendance were Larry Fletcher, Stacey Stetler, Tim Mackey, Dave Stetler, Rose Stetler, Mindy Bishoff and Linda Zelms.
MINUTES
Minutes of the March 10, 2011 and March 24, 2011 regular meetings were approved as submitted.
PROCLAMATION
Mayor Bird signed a proclamation recognizing the month of May as Motorcycle Awareness month in Ohio.
SWEAR IN NEW OFFICER
Mayor Bird administered the Oath of Office to newly appointed part-time police officer Stacey Stetler and welcomed her to the village. Officer Stetler is a 2004 graduate of Danbury High School and received her police training at Terra College. She is continuing to work toward her degree in Police Science. A lifelong resident of the area she is married to Tim Mackey and is the daughter of Dave and Rose Stetler.
OTTAWA COUNTY VISITORS BUREAU UPDATE
Larry Fletcher, Executive Director of the Ottawa County Visitors Bureau was present to provide council with an update on the Bureau’s activities and plans for the area tourist industry.
LEGISLATION
It was moved by Mrs. Kozak and seconded by Mrs. Kukay to approve contribution of $100.00 each to Veterans of Foreign Wars Post 7572 and American Legion Post 555 for Memorial Day services and grave decorations as requested by resolution of each organization. Vote: Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Glovinsky-yes; Mr. Starcher-yes. Motion carried.
OLD BUSINESS
A. Mrs. Kozak will contact Affiliated Environmental Services, Inc. to obtain an updated quote for asbestos abatement from the former Gresh house at 214 E. Main St.
B. The Board of Public Affairs voted at its April 12 regular meeting to proceed with the creation of a Water System Evaluation by Floyd Browne Group.
C. Proposal was received from Floyd Browne Group for development of a Master Bike Plan. Mayor Bird announced that ODNR has up to $10,000 in reimbursable grant funding that may be available to offset the cost of the study. Mrs. Kozak moved to approve development of a Master Bike Path Plan by Floyd Browne Group Second by Mr. Starcher. Vote: Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Glovinsky-yes; Mr. Starcher-yes. Motion carried.
D. Annual Easter Egg Hunt sponsored by the Marblehead Police Department is scheduled for Saturday, April 23, 2011 at 1:00 pm in James Park.
E. Revision to the current Employee Handbook continued with a review of Section 7.
NEW BUSINESS
A. Lakeside will host Memorial Day services this year on May 31.
B. A proclamation was received from the Secretary of State declaring a population of 903 persons for the Village of Marblehead following the 2010 census count.
COMMITTEE REPORTS
Solicitor
Nothing to report.
UTILITIES/FERRIES/WATERFRONT
Nothing to report.
BEAUTIFICATION /PARKS/CEMETERY
Mr. McDonald said the Village has not yet received a final estimate for the culvert replacement under SR 163 at Lakepoint Park. He also reported that Dan Parent has indefinitely cancelled future meetings of the Land Use group to consider the creation of a park district.
STREETS/SIDEWALKS/SEWER
Nothing to report.
ANNEXATION/SUB-DEV/PLANNING COMMISSION
Nothing to report.
FINANCE & RECORDS
Nothing to report.
SAFETY/INSURANCE
Mrs. Kukay discussed the Cell Phone for Soldiers program. Drop-off boxes for donations of used cell phones will be located at the Police Station, Bank and Post Office.
Fiscal Officer
Nothing to report.
Police Department
Chief Fultz reported the remodeling of the back office is going well.
Fire Department
No report.
Street Commissioner
No report.
Zoning Inspector
No report.
Board of Public Affairs
No report.
EXECUTIVE SESSION
Mrs. Glovinsky moved to go into executive session at 7:47 p.m. for the purpose of discussing pending litigation regarding weekly rentals and right-of-way encroachments. Second by Mr. Dorko. Motion carried by verbal vote with all voting aye.
Mayor Bird reconvened the regular session at 7:57 p.m.
AUTHORIZE PAYMENT OF BILLS
Bills were reviewed and financial reports for the month of March 2011 were distributed by the Fiscal Officer prior to the meeting.
Motion to pay the bills for the month of April 2011 in the amount of $52,255.78 including payroll made by Mrs. Kozak and seconded by Mrs. Kukay. Vote: Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Glovinsky-yes; Mr. Starcher-abstained. Motion carried.
ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Starcher. Motion carried by verbal vote with all voting aye. Meeting adjourned at 7:58 pm.
APPROVED:
_________________________________
Jacqueline A. Bird, Mayor
Attest:
____________________________________
Rhonda Botti Sowers, Interim Fiscal Officer
March 24, 2011
VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD MARCH 24, 2011
Mayor Jacqueline Bird called the meeting to order at 6:08 pm and asked everyone to stand for the Pledge of Allegiance.
Answering roll call was John Starcher, Vickie Kozak, Mary Glovinsky and Angie Kukay. John McDonald was excused because of illness and Dean Dorko arrived late because of work. Also present was Street Commissioner Bryan Lucas and Fiscal Officer Kim Watts. Guests: None.
LEGISLATION
President Pro Tem John Starcher read the legislation by title only.
ORDINANCE 4, 2011 – AN ORDINANCE TO MAKE APPROPRIATIONS FOR CURRENT EXPENSES AND OTHER EXPENDITURES OF THE VILLAGE OF MARBLEHEAD, STATE OF OHIO, DURING FISCAL YEAR ENDING DECEMBER 31, 2011.
This is the 3rd reading. Motion to adopt Ordinance 4, 2011 made by John Starcher and seconded by Dean Dorko. Roll call vote with all voting yes. Motion passed. Ordinance 4, 2011 is hereby adopted.
OLD BUSINESS
A. Annual Easter Egg Hunt sponsored by the Marblehead Police Department is scheduled for Saturday, April 23, 2011 at 1:00 pm in James Park.
B. Land Use Meeting held March 16, 2011 to consider a park district. Township Trustee Charles Scott had a handout of Ohio Administrative Code 5.11 for park districts. Jeff Graeshel, Lafarge and Lorrie Halblaub, Marblehead Peninsula Library Committee was present in addition to those representing Danbury Schools, Lakeside Association, Otterbein North Shore, Danbury Township and the Village of Marblehead. The next meeting is scheduled for April 21, 2011 at 6:00 pm.
C. BPA Computer Hydraulic Model Plan/ Alexander Pike-Bike Path
Current conditions of Alexander Pike need to be addressed as soon as the BPA commits to a water plan. John Starcher to check with Chuck Hall on status of the model. Mayor Bird was contacted by Yetty Alley of ODNR about possible funding for a bike path. Mayor Bird will see if ODNR can assist with the master plan.
D. Revised Employee Handbook-According to Solicitor Jim Barney, the Fair Labor Standards Act (FLSA) does apply to village employees. Therefore, we will retain Sections 1.7 and 3.10 of the handbook. Discussion and approval of Sections 4, 5 and 6.
NEW BUSINESS
Larry Fletcher, executive director of the Ottawa County Visitors Bureau will be at our next meeting to update Council on 2011 plans for the area tourism industry.
COMMITTEE REPORTS
Solicitor
No report.
UTILITIES/FERRIES/WATERFRONT
Nothing to report.
BEAUTIFICATION /PARKS/CEMETERY
No report.
STREETS/SIDEWALKS/SEWER
Nothing to report.
ANNEXATION/SUB-DEV/PLANNING COMMISSION
FINANCE & RECORDS
Nothing to report.
SAFETY/INSURANCE
Department heads should continue with monthly safety in-service meetings.
Fiscal Officer
James Park Use Agreement should be removed from the website as people are not using it properly. Event permits need to be obtained by organizations holding public events and festivals.
Police Department
No report.
Fire Department
No report.
Street Commissioner
Ottawa County Safety Council CEO Breakfast will be at 8:00 am on Wednesday, April 20, 2011 at the CIC. Angie Kukay will attend with Bryan Lucas.
Zoning Inspector
No report.
Board of Public Affairs
No report.
Motion to adjourn made by Angie Kukay and seconded by John Starcher. Verbal vote with all voting aye. Meeting adjourned at 7:30 pm.
APPROVED:
_________________________________
Jacqueline A. Bird, Mayor
Attest:
____________________________________
Kimberly A. Watts, Fiscal Officer
March 10, 2011
VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD MARCH 10, 2011
Mayor Jacqueline Bird called the meeting to order at 6:03 p.m. and asked everyone to stand for the Pledge of Allegiance.
Answering roll call was John Starcher, John McDonald, Dean Dorko, Vickie Kozak, Mary Glovinsky and Angie Kukay. Also present was Solicitor Jim Barney, Street Commissioner Bryan Lucas, Police Chief Greg Fultz, Zoning Inspector Bob Hruska and Fiscal Officer Kim Watts. Guests: David A. Schuerger, Jr. and Beth Schuerger.
Minutes of the February 10, 2011 regular council meeting stand as written.
Minutes of the February 24, 2011 regular council meeting stand as written.
David A. Schuerger, Jr. has been hired as a part time police officer for the village. Mayor Bird administered the Oath of Office to Officer Schuerger and welcomed him to the village. Officer Schuerger is 2007 graduate of Westlake High School and received his Associates in Police Science from Hocking College. He has worked as a Special Deputy in Cuyahoga County, and was an Auxiliary Officer in Lakewood and Hamilton, Ohio. He currently resides in North Ridgeville and plans to move into the area.
LEGISLATION
ORDINANCE 4, 2011 – AN ORDINANCE TO MAKE APPROPRIATIONS FOR CURRENT EXPENSES AND OTHER EXPENDITURES OF THE VILLAGE OF MARBLEHEAD, STATE OF OHIO, DURING FISCAL YEAR ENDING DECEMBER 31, 2011.
This is the 2nd reading. The 3rd reading will be at the next meeting.
RESOLUTION 1, 2011 – IN THE MATTER OF APPLICATION FOR WATERFRONT DEVELOPMENT BY SIGMUND W. NACHMAN – Modification to an existing structure.
Motion to waive three readings on three separate occasions made by John Starcher and seconded by Dean Dorko. Roll call vote with all voting yes. Motion passed.
Motion to adopt Resolution 1, 2011 made by Mary Glovinsky and seconded by Vickie Kozak. Roll call vote with all voting yes. Motion passed. Resolution 1, 2011 is hereby adopted.
RESOLUTION 2, 2011 – A RESOLUTION DECLARING IT NECESSARY TO REPLACE APPROXIMATELY 2600 LINEAL FT. OF 8 IN. CAST IRON WATERLINE ALONG ST. RT. 163 & AUTHORIZING THE VILLAGE TO ADVERTISE & BID THE PROJECT & AUTHORIZING THE MAYOR TO SIGN CONSTRUCTION DOCUMENTS & DECLARING AN EMERGENCY.
Motion to waive three readings on three separate occasions made by John McDonald and seconded by John Starcher. Roll call vote with all voting yes. Motion passed.
Motion to retain the emergency clause made by John Starcher and seconded by Vicki Kozak. Roll call vote with all voting yes. Motion passed.
Motion to adopt Resolution 2, 2011 made by Angie Kukay and seconded by Dean Dorko. Roll call vote with all voting yes. Motion passed. Resolution 2, 2011 is hereby adopted.
OLD BUSINESS
A. ODOT Project/Culvert at Lake Point Park Meeting- John McDonald
On March 21, 2011 Bryan Lucas, Dean Dorko and John McDonald attended a meeting along with Diane Rozak, Danbury Township and Jeff Graeshel, Lafarge at the Bowling Green District II office of the Ohio Department of Transportation (ODOT). There were about 10-15 people total in the meeting. The ODOT’s estimate for the project ranged from $85,000 to $300,000. They would like to bid the project in July 2011 so that construction can start after summer. They will try to avoid the peak season. The Lafarge discharge permit allows for 14 million gallons per day. Internal meeting with Danbury, Lafarge and Marblehead is probably in order. Jeff Graeshel said Lafarge would like to do their own estimate according to John McDonald. ODOT has done core samples. ODOT should have estimate ready in April. The Mayor thanked those involved for making the trip on our behalf.
B. Stone House/Rock of Ages Update – Jim Barney
He has verified that it is a public right of way. Frontier will move utility pole 6 feet back according to Bryan Lucas. We’re on solid legal ground. He has written her back and said asked when they planned to move the encroaching materials. There are (4) copies of the survey. A letter and a copy of the plat have been sent to Frontier.
C. Record Retention Committee Update – Bob Hruska
All department heads have not completed the retention schedules. Jim Barney reminded everyone that the policy must reflect reality. Mayor Bird will speak with Chief Waugh about Fire Department schedule.
D. Revised Handbook – Discussion/Approval – Jim Barney
Discussion of recommendations and revisions suggested by Solicitor Barney. He will determine if FLSA applies to village employees. Internal policies of the police should be reviewed. He will ask one of the secretaries to format the document.
NEW BUSINESS
John Starcher said Ben Richmond approached him about how to get his property removed from the FEMA Flood Plan. He needs letter of map revision. Talk to Bob Hruska.
COMMITTEE REPORTS
Solicitor
Was notified by Ohio Department of Job & Family Services (ODJFS) that Phil Howell will receive unemployment for the three weeks of unpaid leave prior to his resignation. Jim Barney appealed this determination on behalf of the village but the ODJFS determination stands. Council decided not to pursue further appeals as we are responsible for less than 10% of weekly benefit.
UTILITIES/FERRIES/WATERFRONT
John Starcher clarified the issue of the Kessler invoice that Robert Boytim talked about at the previous meeting. Let the minutes reflect that we have been waiting two years for an invoice that properly reflects the adjustments Mr. Boytim claims were required.
Kim Watts went through the boxes that Bob Biers retrieved from storage and has copied all the bills related to the Manko water line extension. Mr. Boytim stated that he has more bills but we have yet to see them.
Motion to suspend the Rules of Council made by John Starcher and seconded by Mary Glovinsky. Verbal aye. Motion passed at 7:56 pm.
BEAUTIFICATION /PARKS/CEMETERY
Alexander Pike has some pretty bad potholes especially near the houses. Cold is still not available. Bryan Lucas to throw gravel in the holes.
STREETS/SIDEWALKS/SEWER
Nothing to report.
ANNEXATION/SUB-DEV/PLANNING COMMISSION
FINANCE & RECORDS
Nothing to report.
SAFETY/INSURANCE
Nothing to report.
Fiscal Officer
We received 55% of the annual real estate taxes due to the village from the Ottawa County February Settlement. That would indicate timely payment of taxes by property owners. Received notice from the Internal Revenue Service (IRS) that the December 2007 payroll withholdings didn’t reconcile to the informational returns. Visited by an IRS agent earlier this week and she will be investigating the issue. Neither the Fiscal Officer nor the IRS Field Agent has been able to readily identify a problem. All withholding deposits and informational returns tie to the UAN system and were made on time.
Police Department
Nothing to report.
Fire Department
No report.
Street Commissioner
New faces and some changes to personnel. Ron Kirby has retired. Tom Christ has agreed to take the part time maintenance position. Steve Dress will be the new seasonal park help.
Zoning Inspector
Nothing to report.
Board of Public Affairs
No report.
The Executive Session on tonight’s agenda was cancelled.
Bills were reviewed and financial reports for the month of February 2011 were distributed by the Fiscal Officer prior to the meeting.
Motion to pay the bills for the month of March 2011 in the amount of $47,989.74 including payroll made by Dean Dorko and seconded by Mary Glovinsky. John Starcher abstained. Roll call vote with all voting yes. Motion passed.
Motion to adjourn made by Angie Kukay and seconded by John Starcher. Verbal vote with all voting aye. Meeting adjourned at 8:16 p.m.
APPROVED:
_________________________________
Jacqueline A. Bird, Mayor
Attest:
____________________________________
Kimberly A. Watts, Fiscal Officer
February 24, 2011
VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD FEBRUARY 24, 2011
Mayor Jacqueline Bird called the meeting to order at 6:00 p.m. and asked everyone to stand for the Pledge of Allegiance.
Answering roll call was John McDonald, John Starcher, Mary Glovinsky and Angie Kukay. Dean Dorko will be late due to illness. Vickie Kozak was excused for vacation. Also present was Street Commissioner Bryan Lucas, Police Chief Greg Fultz and Fiscal Officer Kim Watts.
Guests: None.
Aaron A. Gibson has been hired as a part time police officer for the Village. Mayor Bird administered the Oath of Office to Officer Gibson and welcomed him to the Village. Officer Gibson is from Norwalk and graduated from the Police Academy at EHOVE. He has spent three years with the Greenwich Police Department and a summer at Cedar Point.
Mayor Bird modified the agenda to accommodate the arrival of Councilman Dorko.
OLD BUSINESS
A. Ohio Department of Transportation (ODOT) Project/Culvert Meeting Status Update – Street Commissioner Bryan Lucas has arranged a meeting for Wednesday, March 2, 2011 at 9:30 a.m. at the ODOT District II office in Bowling Green, Ohio. Dean Dorko, John McDonald, Dianne Rozak, Jeff Grashel and Bryan Lucas plan to attend.
B. Land Use Meeting with Danbury Schools Update – Councilman John McDonald attended this meeting along with Mayor Bird and Fiscal Officer Kim Watts. The purpose of the meeting was to form a collaboration of township entities for possible purchase of Lafarge property and formation of a Parks and Recreation District. The next meeting will be held on Wednesday, March 16, 2011 at 6:00 p.m. at Bruno’s.
C. Bike Path Project Update - Chuck Hall sent an e-mail to the Mayor inquiring about the status. Until the Board of Public Affairs (BPA) makes a decision about a water line down Alexander Pike, we cannot proceed. The BPA plans to base their decision on a water model prepared by Floyd Browne Group.
D. Revised Handbook – Review and plan to discuss/approve at the March 10, 2011 meeting. Mary Glovinsky passed out a list of the section to be reviewed. Jim Barney is also planning to review and will have legal suggestions. Thank you to Bob Hruska for word processing.
LEGISLATION
President Pro Tem John Starcher read the legislation by title only.
ORDINANCE 3, 2011 – AN ORDINANCE PROVIDING FOR A PAY INCREASE AND SETTING WAGE RATES FOR EMPLOYEES OF THE VILLAGE OF MARBLEHEAD POLICE DEPARTMENT AND DECLARING AN EMERGENCY.
Motion to waive three readings on three separate occasions made by John Starcher and seconded by John McDonald. Roll call vote with all voting yes. Motion passed.
Motion to retain the emergency clause made by Angie Kukay and seconded by Dean Dorko. Roll call vote with all voting yes. Motion passed.
Motion to adopt Ordinance 3, 2011 made by Mary Glovinsky and seconded by John Starcher. Roll call vote with all voting yes. Motion passed. Ordinance 3, 2011 is hereby adopted.
ORDINANCE 4, 2011 – ANNUAL APPROPRIATION ORDINANCE. AN ORDINANCE TO MAKE APPROPRIATIONS FOR CURRENT EXPENSES AND OTHER EXPENDITURES OF THE VILLAGE OF MARBLEHEAD, STATE OF OHIO, DURING FISCAL YEAR ENDING DECEMBER 31, 2011. This is the first reading. The second reading will be at the March 10, 2011 meeting.
Dean Dorko was excused at 6:37 p.m.
NEW BUSINESS
No new business.
COMMITTEE REPORTS
Solicitor
No report.
UTILITIES/FERRIES/WATERFRONT
John Starcher asked the status of the Clemons Street encroachment issue. Mayor Bird will follow up with Jim Barney.
BEAUTIFICATION /PARKS/CEMETERY
John McDonald has contacted Patty Pepa from The Marblehead Bank in regards to Daisy Day.
STREETS/SIDEWALKS/SEWER
No report.
ANNEXATION/SUB-DEV/PLANNING COMMISSION
No report.
FINANCE & RECORDS
Nothing to report.
SAFETY/INSURANCE
Nothing to report.
Fiscal Officer
Nothing to report.
Police Department
Danbury services contract is under way. Brian Sloan is in the Village and doing well. Danbury Police Chief Meisler has been faxing log sheets of his time. We had 25 calls for the month of February 2011. Officer Sloan handled two of them. Police staffing is up with plans to swear in David Schuerger on March 10, 2011.
Fire Department
No report.
Street Commissioner
Nothing to report.
Zoning Inspector
Nothing to report.
Board of Public Affairs
No report.
Motion to adjourn made by Angie Kukay and seconded by John Starcher. Verbal vote with all voting aye. Meeting adjourned at 6:47 p.m.
APPROVED:
_________________________________
Jacqueline A. Bird, Mayor
Attest:
____________________________________
Kimberly A. Watts, Fiscal Officer
February 10, 2011
VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD FEBRUARY 10, 2011
Mayor Bird called the meeting to order at 6:00 P.M. and asked all present to stand and recite the Pledge of Allegiance.
Answering roll call of council: Present were John McDonald, Dean Dorko, Vickie Kozak, Mary Glovinsky and Angie Kukay. Also in attendance was Solicitor Jim Barney. Excused: Fiscal Officer Kim Watts and Pro-Tem of Council John Starcher. Councilwoman Kukay will be recording the minutes of the meeting.
Rules of Council for 2011 were adopted. Mary Glovinsky made the motion and Dean Dorko seconded. The vote was all ayes for approval.
Approval of minutes January 13, 2011-Stand as written.
Approval of minutes January 27, 2011-Stand as written.
Legislation: None
Old Business:
Police Sub-Committee Update/Recommendation Presented by Dean Dorko and Chief Fultz.
Chief Fultz provided council with a proposal of the staff & salaries for the Marblehead Police Department 2011. The proposal described to keep Chief Fultz and Officer Joy full- time and
hire three part time officers and one part time seasonal officer along with the 16 hour contract with Danbury. Additionally, the wage would be increased for the full time officer and set wages for the part time officers were offered.
Chief Fultz had contacted Terra-Tech for officers that might be interested in part-time work along with locals in the community. The response to part time employment was positive. Chief Fultz also provided examples of why the Marblehead Police Department is a value to our community in other aspects of their role.
Examples included the Memorial Day Parade (which is hosted every other year by Marblehead), the Annual Easter Egg Hunt and Christmas Tree Lighting held at James Park, the Reverse Raffle (which helps to raise money for police equipment and officer training), and Bingo escorts from St. Mary's Hall to the bank and conducting speeches and demonstrations for community groups
such as schools and churches.
Mayor Bird asked for a motion to accept the recommendations of the sub-committee as written and to be put in effect as soon as fiscally possible. Mary Glovinsky made the motion and John McDonald seconded. Discussion then took place in regards to adjusting the offered wage scale.
The council decided to increase Chief Fultz's wage to $22.00 per hour and Officer Joy's wage to $18.00 per hour.
Mayor Bird asked for a motion to accept the recommendation of the subcommittee with the amendment of increasing the pay Chief Fultz to $22.00 per hour and Officer Joy to $18.00 per hour. Mary Glovinsky made the motion to accept the motion with the amendment and Angie Kukay seconded. Roll call vote. All ayes for approval. The motion will go it effect with the next pay period if possible. Implementation will be at the discretion of fiscal officer for the easiest
and quickest method to put in to place fiscally. All were in agreement.
ODOT Project/Culvert-St. Rt. 163 Update Street Commissioner Brian Lucas in process of establishing a joint meeting with ODOT, Danbury Twp., Lafarge and Village Street Committee. The goal is to get the official cost of the culvert replacement from ODOT and determine community participation with splitting the expense 3 ways. Street Commissioner Lucas and the committee will spear head this effort for council. All will keep mayor and council posted.
New Business:
Danbury Township Annual Fire Meeting held on 2/9/11. Mayor Bird attended along with Fire Chief Waugh. The amount of $170,000 fire monies and $15,000 E.M.S. monies are being provided to Marblehead for the year. Mayor Bird provided council with a handout indicating the actual breakdown of the Fire Levy fund and E.M.S. fund from Danbury Township.
Annual Review of Streets March 2011-Street Commissioner Lucas, Street Chairman Dorko and Street Committee Member McDonald. The annual review will be conducted in March or April of this year by those assigned.
Committee Reports:
Attorney Jim Barney reports the Yutzy law suit has been voluntarily dismissed. This was the case of the jogger on Bay Shore Road. The Podsiadlo claim is still pending.
Councilman John McDonald offered a thank you to Street Commissioner Lucas, Chief Fultz and Officer Joy for keeping our roads plowed of snow during the recent storms. Councilman McDonald also met with Patty Pepa of the Marblehead Bank in regards to coordination with the village for the 5-K run to be held May 14, 2011. Councilman McDonald will contact Lafarge about filling the pot holes on Alexander Pike. Chief Fultz will make sure barricades are put up with the road closed and secure. Commissioner Lucas will set up village tables along Alexander Pike as requested for water.
Councilman Dean Dorko-No Report.
Councilwoman Vickie Kozak- No Report.
Councilwoman Mary Glovinsky-No Report.
Councilwoman Angie Kukay-No Report.
Chief Fultz- The Annual Easter Egg Hunt will be Sat., April 23, 2011 at 1:00PM at James Park.
Street Commissioner Bryan Lucas- The Danbury School students will have projects available from the village for their community service hours. James Park, Radar Park and Clemons Cemetery will be cleaned. Additionally, flowers are to be planted at the Radar Park Rock by the students. Commissioner Lucas will handle the purchasing of supplies for the flower planting.
A weather makeup date will be April 15th.
Zoning Inspector Bob Hruska-No Report.
President of the BPA, Robert Boytim presented a Water Department bill with a PO issued on February 10, 2009 and Invoiced on May 19, 2009 from the Kessler Tank Co., Inc. The bill was for the painting of the Water Tower. President Boytim stated there was an additional cost because of the communication equipment mounted on the top of the Water Tower.
President Boytim felt the village should pay the additional cost to the bill as the Water Department receives "no benefit" from the communication equipment mounted on the tower. The payment from the village could go to the BPA.
Mayor Bird explained the bill itself was 2 years old. Additionally, the village is "one entity". Meaning, the funds received from the communication equipment benefit all in the village, including the Water Department. Funds received are used in the budget on wages, roadways, village maintenance and other common areas used and shared by all.
Council was in agreement and supported Mayor Bird's explanation. Councilman Dorko asked President Boytim who contracted the Kessler Tank Company and if there was an issue with the bill or an additional charge, it maybe should have been addressed at the time (2 years ago.). President Boytim reported the Utility Chairman was aware of the additional cost at the time. No action will be taken on the issue as all in the village receive the benefits of the contract funds in various forms.
Monthly Payment of Bills
Bills were reviewed and financial reports for the month of January 2011 were distributed by the Fiscal Officer prior to the meeting.
Motion made by Mary Glovinsky and seconded by Dean Dorko. A roll call vote was taken by those present with all ayes to approve payment of the bills.
Motion to adjourn made by Angie Kukay and seconded by Mary Glovinsky. All present supported the motion with ayes in favor of adjournment. Meeting adjourned at 7:35 p.m.
APPROVED:
________________________________
Mayor Jacqueline A. Bird
ATTEST:
____________________________
Councilwoman Angie Kukay
for Fiscal Officer Kim Watts
January 27, 2011
VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD JANUARY 27, 2011
Mayor Jacqueline Bird called the meeting to order at 6:05 p.m. and asked everyone to stand for the Pledge of Allegiance.
Answering roll call was John Starcher, John McDonald, Dean Dorko, Vickie Kozak and Mary Glovinsky. Angie Kukay was excused due to illness. Also present was Street Commissioner Bryan Lucas, Zoning Inspector Bob Hruska, Police Chief Greg Fultz and Fiscal Officer Kim Watts. Guests: None.
LEGISLATION
ORDINANCE 2, 2011 – AN ORDINANCE TRANSFERRING FUNDS IN THE VILLAGE OF MARBLEHEAD & DECLARING AN EMERGENCY.
Motion to waive three readings on three separate occasions made by John Starcher and seconded by Dean Dorko. Roll call vote with all voting yes. Motion passed.
Motion to retain the emergency clause made by Mary Glovinsky and seconded by John McDonald. Roll call vote with all voting yes. Motion passed.
Motion to adopt Ordinance 2, 2011 made by Vicki Kozak and seconded by Dean Dorko. Roll call vote with all voting yes. Motion passed. Ordinance 2, 2011 is hereby adopted.
Ordinance 3, 2011 was removed from the agenda. No need for it.
OLD BUSINESS
A. Clemons Street Encroachment Letter
Owners are in Florida so there may be a delay in response. Letter is appropriate and well written.
B. Renewal of Mobile Home Removal Agreement with Bay Point
Jim Barney will work with Linda Van Tine, attorney for Bay Point, to complete a two year renewal. Mayor is authorized to sign and will share progress with everyone.
C. Danbury Township Contract (16 Police Hour Per Week)
Trustees signed the contract last night. Chief Meisler took a positive approach to working with us. All okay with Police Chiefs. Mayor Bird to sign contract once received from Danbury Fiscal Officer Shelley Seamon.
D. Police Sub-Committee Progress
John Starcher reported that the meeting was very productive. Chief Fultz put some ideas on the table that we are looking at and should have a recommendation by next meeting. Sub-committee will meet again next Wednesday. Jim Barney to work through Mark Mulligan to get a ruling from the Ohio Attorney General’s office.
NEW BUSINESS
A. Danbury Township Trustees Annual Fire Meeting
Meeting will be held February 8, 2011 at 7:00 p.m. at the Township Hall. The meeting will be discussing monies for 2011.
B. Marblehead Bank 5K Daisy Day Run
Dave King from Marblehead Bank will continue the 5K Daisy Day run in May. Meeting with Patty Pepa on February 5, 2011 at 9:00 a.m. to co-ordinate usage of Alexander Pike with Police and Street Departments. John McDonald is the village contact and he will attend the meeting.
C. Dan Parent Danbury Superintendent – Invited community leaders to a meeting on Wednesday, February 16, 2011 at 6:00 p.m. at Bruno’s to discuss land use strategies.
Mayor Bird to attend, and possibly John McDonald and Kim Watts.
COMMITTEE REPORTS
Solicitor
No report.
UTILITIES/FERRIES/WATERFRONT
Joe Hutman letter – Thank you for plowing. Zachary Miller letter – Apologized for actions related to James Park vandalism.
BEAUTIFICATION /PARKS/CEMETERY
Gary Mortus, Ohio Edison will get back with us about a quote for light pole switches.
STREETS/SIDEWALKS/SEWER
Dean Dorko questioned the less than professional culvert estimate received from the Ohio Department of Transportation (ODOT). Mayor Bird said, “That’s best we could get so far.” Dean suggested he might write a letter to ODOT.
ANNEXATION/SUB-DEV/PLANNING COMMISSION
Nothing to report.
FINANCE & RECORDS
Nothing to report.
SAFETY/INSURANCE
No report.
Fiscal Officer
Nothing to report.
Police Department
Nothing to report.
Fire Department
No report.
Street Commissioner
Nothing to report.
Zoning Inspector
Attended a grant meeting of the Ottawa County Community Foundation held this morning at the Port Clinton library. Low volume grant of $500 - $3,000. Could possibly be used for Christmas decorations. Four speakers at the meeting. Got a lot of informational contacts and websites.
Board of Public Affairs
No report.
Vickie Kozak asked be excused from the February 24, 2011 meeting.
Mary Glovinsky asked to be excused from the April 28, 2011 meeting.
Kim Watts asked to be excused from the May 26, 2011 meeting.
Motion to adjourn made by John Starcher and seconded by Mary Glovinsky. Verbal vote with all voting aye. Meeting adjourned at 6:43 p.m.
APPROVED:
_________________________________
Jacqueline A. Bird, Mayor
Attest:
____________________________________
Kimberly A. Watts, Fiscal Officer
January 13, 2011
VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD JANUARY 13, 2011
Mayor Jacqueline Bird called the meeting to order at 6:00 p.m. and asked everyone to stand for the Pledge of Allegiance.
Answering roll call was John Starcher, John McDonald, Dean Dorko, Vickie Kozak, Mary Glovinsky and Angie Kukay.
Also present was Village Solicitor Rich Gillum, Street Commissioner Bryan Lucas, Police Chief Greg Fultz, Zoning Inspector Bob Hruska and Fiscal Officer Kim Watts. Guests: None.
Mayor Bird opened the floor to nominations for Council President Pro Tem. Nomination of John Starcher for President Pro Tem of Village Council made by Angie Kukay and seconded by Dean Dorko. No other nominations. Roll call vote. All voted yes. John Starcher will serve as the President Pro Tem of the Village Council for 2011.
Rules of Council were distributed to all members. Please review and plan to approve the rules for adoption at the February meeting.
Minutes of the December 9, 2010 regular council meeting stand as written.
Regular council meeting for December 23, 2010 was cancelled due to the holiday.
Mayor Jacqueline Bird delivered the State of the Village Address for 2010. (Text attached)
LEGISLATION
President Pro Tem John Starcher read the legislation by title only.
RESOLUTION 10, 2010 – A RESOLUTION IN THE MATTER OF APPLICATION FOR WATERFRONT DEVELOPMENT BY ROBERT & KAREN TUCKER. This is the second reading. Motion to waive three readings on three separate occasions made by John Starcher and seconded by Vickie Kozak. Roll call vote with all voting yes. Motion passed.
Motion to adopt Resolution 10, 2010 made by John Starcher and seconded by Dean Dorko. Roll call vote with all voting yes. Motion passed. Resolution 10, 2010 is hereby adopted.
RESOLUTION 11, 2010 – A RESOLUTION IN THE MATTER OF APPLICATION FOR WATERFRONT DEVELOPMENT BY BAY POINT ACQUISITION. This is the second reading. Motion to waive three readings on three separate occasions made by Mary Glovinsky and seconded by John McDonald. Roll call vote with all voting yes. Motion passed.
Motion to adopt Resolution 11, 2010 made by Vickie Kozak and seconded by John McDonald. Roll call vote with all voting yes. Motion passed. Resolution 11, 2010 is hereby adopted.
ORDINANCE 1, 2011 – AN ORDINANCE PROVIDING FOR A PAY INCREASE AND SETTING WAGE RATES FOR EMPLOYEES IN THE VILLAGE OF MARBLEHEAD AND DECLARING AN EMERGENCY.
Motion to waive three readings on three separate occasions made by Mary Glovinsky and seconded by Angie Kukay. Roll call vote with all voting yes. Motion passed.
Motion to retain the emergency clause made by Vickie Kozak and seconded by Dean Dorko. Roll call vote with all voting yes. Motion passed.
Motion to adopt Ordinance 1, 2011 made by Angie Kukay and seconded by Mary Glovinsky. Roll call vote with all voting yes. Motion passed. Ordinance 1, 2011 is hereby adopted.
OLD BUSINESS
A. Feral Cat Program – No prohibition against trapping. Mayor Bird will inform the residents that were at the December Council meeting.
B. Clemons Street Encroachment – The uses of landscaping, trees, fences which is consistent. There is some legitimacy to putting things in the road right of way such as utility poles. John Starcher’s main concern is emergency vehicles. Street Commissioner’s concern is drainage and accessibility. Posts and rocks must go. Drainage has to be restored. Rich Gillum to write letter for January 27, 2011 meeting.
C. Center Street Storm Sewer – Rich Gillum read the response letter from Dan Thompson. We will not pursue the issue any further.
D. AES Contract for asbestos removal at the Gresh Property – INS requirements are for AES not the Village. Contract is good as written. Subject tabled. Will have to wait until spring.
E. Alley Vacation between Perry and James Street – The Board of Public Affairs (BPA) opposes vacation of the alley because of an active water line. Motion to deny alley vacation based on the BPA recommendation made by John Starcher and seconded by Dean Dorko. Roll call vote with all voting yes. Motion passed. Mayor Bird to send letter to J. Hilbradt of Schumaker, Loop and Kendrick.
F. Floyd Brown Group Proposal - $17,100 is the new price. Vision for the trail is a 10 year time line. Necessary evil for funding requests. John Starcher doesn’t have an issue so much with the price, but the fact that we may not be in a position to commit the time to this project right now. We paid $30,000 for a water rate analysis from Floyd Brown. It did help in setting water rates and tap fees. Dean Dorko gave his working copy to Mayor Bird. Table the issue until spring. Waiting on the BPA for water model decision. Busy with foundation issues for the Village. Mayor Bird to call Chuck Hall.
G. Danbury Township Contract – At the December 9, 2010 meeting we talked about $22/ hour for police coverage. Down to the Chief and one office at this point. Need to discuss all options that are available. Danbury Township only has the authority to enforce Ohio revised Code. We have our own ordinances. Don’t use them much according to Chief Fultz.
Chief Fultz fully supports the contract at hand for the health, welfare safety of the Village residents. Motion to authorize Mayor Bird to sign revised contract as presented by Mr. Barney made by John Starcher and seconded by Mary Glovinsky. Roll call vote with all voting yes. Motion passed. Sub-committee made up Chief Fultz, Dean Dorko, John Starcher and Kim Watts to meet on Wednesday, January 26, 2011 at 6:00 PM in the council chambers to review options available for future police coverage in the Village.
H. Daisy Day, Inc. – Daisy Day is the second Saturday in May. Daisy Day, Inc. does not plan to continue the festival activities at James Park. Coordinate with John McDonald. John Starcher to make contact with groups that have previously participated. Village will still proclaim this as Daisy Day.
NEW BUSINESS
A. Committee Assignments for 2011 were distributed by Mayor Bird.
B. Peninsula News and Beacon Assignments for 2011 were distributed by Mayor Bird.
C. Renewal of Mobile Home Removal agreement with Bay Point – Chief Fultz, Jim Barney and Linda Van Tine to determine if the agreement needs to be renewed.
COMMITTEE REPORTS
Solicitor
Nothing to report.
UTILITIES/FERRIES/WATERFRONT
Nothing to report.
ANNEXATION/SUB-DEV/PLANNING COMMISSION
Planning Commission is working on revisions to zoning to submit to Council for approval.
STREETS/SIDEWALKS/SEWER
Nothing to report.
FINANCE & RECORDS
Ottawa County Community Foundation meeting is January 27, 2011 at 8:30 AM. Mary cannot attend because she will be in school. Grant could be used for Christmas decorations. They awarded $50,225.71 last year. John McDonald might be able to attend.
BEAUTIFICATION /PARKS/CEMETERY
Gary Mortus called about switches for street light poles.
SAFETY/INSURANCE
Public Employer Risk Reduction Program (PERRP) reports were completed by Department Heads. The Fiscal Officer has created a summary report for the Mayor to approve. Report will be submitted on line to the PERRP division of BWC.
Fiscal Officer
Motion to approve Then & Now Purchase Orders for the SR163 Waterline Replacement Project-Phase I for both Kwest and Floyd Browne Group made by Mary Glovinsky and seconded by Dean Dorko. Roll call vote with all voting yes. Motion passed.
Motion to suspend Rules of Council made by John Starcher and seconded by Mary Glovinsky. Roll call vote with all voting yes. Motion passed. Rules of Council suspended at 7:59 p.m.
Discussion of Ohio Bureau of Workers’ Compensation program and how the 2007 accident claim will impact current and future premiums. Comp Management rate analyst recommends that the Wage Continuation Agreement we currently have in place could be cancelled at any time and should definitely not continue after June 30, 2011.
Motion to discontinue Wage Continuation Agreement for Jane Podsiadlo effective immediately made by John Starcher and seconded by Dean Dorko. Roll call vote with all voting yes. Motion passed. The last payment was made on January 7, 2011.
Police Department
We appreciate the effort to provide coverage by partnering with Danbury. Thank you.
Fire Department
No report.
Street Commissioner
Danbury High Scholl Principal, Karen Abbott offered services of 30-35 students for James Park Clean Up in the spring. Date is set for April 8, 2011 with April 15, 2011 as a rain date. Ottawa County Sanitary Engineer will have to be here to remove bush. This will be the last year for the ice rank because of vandalism. It is beyond repair. John McDonald, as chairman of parks will write something for the local paper.
Zoning Inspector
Nothing to report.
Board of Public Affairs
No report.
Motion to move to executive session to discuss Police Personnel Matters made by John Starcher and seconded by Angie Kukay. Verbal aye. Motion passed. Regular session ends and executive session begins at 8:23 p.m.
Motion to return to regular session made by Mary Glovinsky and seconded by Dean Dorko. Verbal vote with all voting aye. Motion passed. Executive session ends and regular session resumes at 8:45 p.m.
Bills were reviewed and financial reports for the month of December 2010 were distributed by the Fiscal Officer prior to the meeting.
Motion to pay the bills for the month of January 2011 in the amount of $44,297.76 including payroll made by John Starcher and seconded by Mary Glovinsky. Roll call vote with all voting yes. Motion passed.
Motion to adjourn made by Angie Kukay and seconded by Vickie Kozak. Verbal vote with all voting aye. Meeting adjourned at 8:47 p.m.
APPROVED:
_________________________________
Jacqueline A. Bird, Mayor
Attest:
____________________________________
Kimberly A. Watts, Fiscal Officer
December 9, 2010
VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD DECEMBER 9, 2010
Mayor Jacqueline Bird called the meeting to order at 6:07 p.m. and asked everyone to stand for the Pledge of Allegiance.
Answering roll call was John McDonald, Dean Dorko, Vickie Kozak, Mary Glovinsky and Angie Kukay. John Starcher was excused.
Also present was Solicitor Jim Barney, Fiscal Officer Kim Watts, Zoning Administrator Bob Hruska, Street Commissioner Bryan Lucas and BPA President Robert Boytim.
Guests: Gail Anderson, Natalie Darr, and Mary Ward.
Minutes of the November 11, 2010 Regular Council Meeting stand as written.
Regular Council Meeting on November 26, 2010 was cancelled due to the holiday.
Jamestown residents Gail Anderson, Natalie Darr and Mary Ward presented the Council with suggestions for a program that would address the growing problem of feral cats in the village. They estimate between 30-40 feral cats currently. They have a short life span of 4-5 years, but if left unchecked the problem will only get worse. There is a noticeable increase in cats at the end of each summer season, leading to the assumption that visitors may be caring for them during the season and then leaving them behind.
Wyandotte County has a good program to spay and neuter the feral cats and reduce the population. Locally the Ottawa County Humane Society has minimal funding and charges $50 for a female to be spayed and $30 for males to be neutered. The women have personally paid for or received very small donations to help with the surgeries. They asked Council for permission to trap cats, have them spayed and neutered and release them back into the community.
Mayor Bird thanked Ms. Anderson, Ms. Darr and Ms. Ward for their efforts but was unable to give an endorsement to their program until Solicitor Jim Barney checks the village ordinances regarding trapping of animals.
Fiscal Officer Kim Watts asked Council for approval of Then & Now Purchase Orders to cover the contracts involved in the SR163 Waterline Replacement Project-Phase I.
Motion to approve Then & Now Purchase Orders for the SR163 Waterline Replacement Project-Phase I to Floyd Brown Group in the amount of $33,000.00 and Kwest Group, LLC in the amount of $144,188.00 made by John McDonald and seconded by Dean Dorko. Roll call vote with all voting yes. Motion passed. Kim Watts thanked the Council.
Zoning Administrator Bob Hruska reviewed the Waterfront Development application for Robert & Karen Tucker to make shoreline improvements at 4272 Memorial Shoreway on Johnsons Island and for Bay Point Acquisition, LLC to complete work on shoreline protection. Mayor Bird asked for questions. Being none, hearings are now closed on these issues.
LEGISLATION
Councilwoman Angie Kukay read the legislation by title only.
ORDINANCE 11, 2010 – AN ORDINANCE APPROVING TEMPORARY APPROPRIATIONS FOR CURRENT EXPENSES & OTHER EXPENDITURES OF THE VILLAGE OF MARBLEHEAD, STATE OF OHIO, DURING THE FISCAL YEAR BEGINNING JANUARY 1, 2011 & DECLARING AN EMERGENCY.
Motion to waive three readings on three separate occasions made by Mary Glovinsky and seconded by Vickie Kozak. Roll call vote with all voting yes. Motion passed.
Motion to retain the emergency clause made by John McDonald and seconded by Angie Kukay. Roll call vote with all voting yes. Motion passed.
Motion to adopt Ordinance 11, 2010 made by Mary Glovinsky and seconded by Dean Dorko. Roll call vote with all voting yes. Motion passed. Ordinance 11, 2010 is hereby adopted.
RESOLUTION 10, 2010 – A RESOLUTION IN THE MATTER OF APPLICATION FOR WATERFRONT DEVELOPMENT BY ROBERT & KAREN TUCKER.
First reading – No action taken. Second reading at January meeting.
RESOLUTION 11, 2010 – A RESOLUTION IN THE MATTER OF APPLICATION FOR WATERFRONT DEVELOPMENT BY BAY POINT ACQUISTION, LLC.
First reading – No action taken. Second reading at January meeting.
OLD BUSINESS
A. Council Meeting for December 23, 2010 has been cancelled due to the holiday.
B. Floyd Browne Group (FBG) Proposal Update – Chuck Hall and Tony Ireman presented a proposal for a village master plan at a meeting on November 30, 2010. The price of $17,000.00 included $2,400.00 to submit a grant proposal. Dean Dorko reviewed the plan and recommended that FBG scale down the proposal. Mayor Bird received a new proposal today and passed it along to Dean Dorko for review.
Robert Boytim said that a waterline down Alexander Pike could still be an option. Council will keep this in mind for the purposes of planning.
C. Clemons Street Survey Update – Bryan Lucas explained the survey map. Solicitor Jim Barney will review the survey and encroachments as presented by engineer Bob Kusmer and make recommendations for proceeding.
D. Judges Pond Alley Easement Update – Chris Overmyer currently can’t afford the agreed upon $1,700.00 for the survey. Will put this on hold.
E. Center Street Storm Sewer & Gas Line at Boytim’s Curve – It was discovered during the waterline replacement project that the Stone Landing developer cut and capped the storm sewer on Center Street. Jim Barney will work with John Starcher and attempt to collect restitution. The Village will need to pay the Kwest Group invoice in the amount of $1,189.54 to repair the storm sewer. Also found that the gas line is installed directly over the waterline in this area for approximately 40 yards. Jim Barney to speak with Mac McCauley, FBG to determine how Columbia Gas will handle this. Kwest Group has until June 1, 2011 to complete the grading and seeding in this area, according to Robert Boytim.
F. State Auditor has released the FY2008-2009 financial audit for the Village of Marblehead including the Board of Public Affairs with no findings. Mayor and Council congratulated Kim Watts for a job well done. Jim Barney offered unsolicited praise from State Auditor John Rogers for the significant progress that has been made since the FY2006-2007 audit of the Village of Marblehead.
G. Vickie Kozak received an estimate of $3,100.00 for asbestos abatement at the Gresh property from AES in Sandusky, Ohio. Jim Barney will review the contract before we proceed.
NEW BUSINESS
A. Request to Vacate Alley between Perry and James Street – There is a waterline in this area. The Board of Public Affairs will review this request and make a recommendation, in writing to Dean Dorko, Chair of the Streets Committee.
B. Ohio Dept of Natural Resources (ODNR) Coastal Management/Lafarge Submerged Land Lease – Mayor Bird received a call from John Watkins, ODNR that they are negotiating the sub-merged land leases in the village. The lease with Lafarge will increase from $16,800 to $64,000 this year. The village receives half of this income. So our amount will increase from $8,400 to $32,000 in August.
C. Police Coverage – We are down one officer and looking for a resolution. Mayor Bird and Council President Starcher have met with Chief Fultz, Danbury Township Trustee Dianne Rozak and Chief Meisler to come up with a viable solution. Danbury has a part-time officer that could possibly contract with the village for additional coverage. The officer would be available for 16 hours per week at a contract rate of $22.00/hour for interim coverage.
Danbury would supply his benefits and equipment. Will also be talking to Danbury about long term options. Need to look at alternative options and make a decision that is in the best interest of the village. Jim Barney to speak with Mark Mulligan about the contract.
D. Public Entity Risk Reduction Program (PERRP) – Update – Angie Kukay
Glen McGinley gave an in-service training on PERPP reporting to all department heads and Angie Kukay, Chair of the Safety & Insurance Committee. Department heads will turn in their annual PERPP report to Chairman of the Safety Committee prior to the first council meeting each year. The Fiscal Officer will then compile a summary report for the Mayor to sign. The summary report will be posted in Council Chambers and submitted online to BWC.
COMMITTEE REPORTS
Solicitor
Council approved codification by American Legal Publishing. The estimate is $3,000 from Ruth Fazio and all ordinances have been sent.
UTILITIES/FERRIES/WATERFRONT
No report.
BEAUTIFICATION /PARKS/CEMETERY
Hopefully by January, we will have more information on funding and prices to get switches on 135 street lights.
STREETS/SIDEWALKS/SEWER
Nothing to report.
ANNEXATION/SUB-DEV/PLANNING COMMISSION
No Planning Commission meeting this month.
FINANCE & RECORDS
Nothing to report.
SAFETY/INSURANCE
Nothing to report.
Fiscal Officer
Nothing to report.
Police Department
Nothing to report.
Fire Department
No report.
Street Commissioner
Danbury High School students are looking for projects that involve real world solutions and asked if the Village has any issues that they can work on. This is broader than a community service project like painting or clean-up.
Ohio Department of Transportation (ODOT) has given a rough estimate of $85,000 to repair the culvert at Lake Point Park.
Zoning Inspector
Property owner Jeremy Bok downloaded the zoning ordinance for a meeting with Bob Hruska and Bob found significant errors from the codification process. Bob Hruska will give the needed corrections to Jim Barney tomorrow or Monday. In June we’re going to start the process again.
Board of Public Affairs
Special assessments for the Manko annexation are still sitting in an account that the BPA cannot access. Robert Boytim needs to produce paperwork that will allow the transfer of these funds to Water Revenue. Then Jim Barney can begin the legal process.
Bills were reviewed and financial reports for the month of November were distributed by the Fiscal Officer prior to the meeting.
Motion to pay the monthly bills in the amount of $114,499.48 including payroll made by Vickie Kozak and seconded by Mary Glovinsky. Roll call vote. All voted yes. Motion passed.
Merry Christmas and Happy New Year!
Motion to adjourn made by Angie Kukay and seconded by Mary Glovinsky. Verbal vote with all voting aye. Motion passed. Meeting adjourned at 7:57 p.m.
APPROVED:
_________________________________
Jacqueline A. Bird, Mayor
Attest:
____________________________________
Kimberly A. Watts, Fiscal Officer
November 11, 2010
VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD NOVEMBER 11, 2010
Mayor Jacqueline Bird called the meeting to order at 6:00 p.m. and asked everyone to stand for the Pledge of Allegiance.
A moment of silence was observed to honor all veterans past and present.
Answering roll call was John Starcher, John McDonald, Dean Dorko, Vickie Kozak, Mary Glovinsky and Angie Kukay.
Also present was solicitor Jim Barney, Zoning Inspector Bob Hruska, Street Commissioner Bryan Lucas and Fiscal Officer Kim Watts. Guests: None.
Minutes for the October 14, 2010 regular meeting were approved as corrected.
Minutes for the October 28, 2010 regular meeting were approved as written.
LEGISLATION
President Pro-tem John Starcher read the legislation by title only.
Resolution 9, 2010 – A Resolution Declaring The Official Intent & Reasonable Expectation Of The Village Of Marblehead On Behalf Of The State of Ohio (The Borrower) To Reimburse Its SR163 Waterline-Capital Project Fund 4901 For The Ohio Public Works Commission Route 163 Waterline-Phase I Project Number CE 05 N With The Proceeds Of Tax Exempt Debt Of The State Of Ohio.
Motion to waive three reading on three separate occasions made by John Starcher and seconded by Mary Glovinsky. Roll call vote. All voted yes. Motion passed
Motion to adopt Resolution 9, 2010 made by John McDonald and seconded by Dean Dorko. Roll call vote. All voted yes. Motion passed. Resolution 9, 2010 is hereby adopted.
OLD BUSINESS
A. Floyd Browne Group (FBG) Proposal Update – Mayor Bird has been in contact with the Ohio Department of Natural resources (ODNR), although they support a bike/walking path, they are unable to assist with the cost. Chuck Hall (FBG) said a master plan must be in place before moving attempting to secure funding. Mayor Bird will try to schedule a meeting with Chuck Hall the week of November 29th. John Starcher, Dean Dorko and Bob Hruska plan to attend.
B. Center Street Storm Sewer Update – John Starcher has nothing new as Kwest Group has yet to complete the invoice for this work.
C. Clemons Street Survey – Bryan Lucas verified that the survey field work has been completed by Bob Kusmer’s office. We are awaiting the survey maps and detail. Jim Barney will put together any notices to the property owners.
NEW BUSINESS
A. Reminder that the Regular Council Sessions for November 25, 2010 and December 23, 2010 have been cancelled due to the holidays.
B. The Village tree lighting ceremony, sponsored by the Marblehead Police Department will be held on Friday, November 26, 2010 at 6:30PM in the James Park shelter house.
C. Gresh Property – Vickie Kozak received the assessment report for the property at 210 East Main Street. The house contains asbestos in the floor tile, joint compound and possibly the vermiculite insulation. Will need to contact an asbestos abatement company for an estimate. John Starcher suggested Affiliated Environmental Services in Sandusky. Bob Hruska said that green grants might be available for abatement work.
COMMITTEE REPORTS
Solicitor
We cannot vacate the alley on Center Street, as requested by Chris Overmyer, because of the adjoining property. We can give him an easement if he is willing to pay for the survey.
UTILITIES/FERRIES/WATERFRONT
Construction meeting for the SR163 waterline was held today. Contractor expects substantial completion by Thanksgiving and will be requesting an extension of a few days for the project.
BEAUTIFICATION /PARKS/CEMETERY
Nothing to report.
STREETS/SIDEWALKS/SEWER
Nothing to report.
ANNEXATION/SUB-DEV/PLANNING COMMISSION
Vicki Kozak asked about the approval process for waterfront development permits. Bob Hruska explained that the Planning Commission can recommend an application but it must go before the Village Council in the form of a resolution for local approval. From there the property owner is given the paperwork and they submit it to ODNR.
FINANCE & RECORDS
Nothing to report.
SAFETY/INSURANCE
Insurance agent, Kevin Lindsley, will be here at 10:00AM on Tuesday, November 16, 2010 to review changes to the health insurance policy with employees.
Fiscal Officer
Exit conference for the financial audit of FY2008-2009 will take place at 8:30AM on Tuesday, November 17, 2010 in Council Chambers. Representatives from the Auditor of State’s (AOS) office, Mayor Bird, Fiscal Officer Watts and members of the Finance Committee are scheduled to attend. This is treated as an executive session until the AOS releases the audit to the public.
Police Department
No report.
Fire Department
No report.
Street Commissioner
The Danbury High School Art Class has agreed to paint the rocking toys from James Park. The nativity figures will be painted by the RCIA students from St. Joe’s and will be ready in time for the tree lighting ceremony. Over 700 leaf bags have been distributed to residents and picked up by the Street Department. The ice skating rink is scheduled to be installed in James Park after Thanksgiving.
Zoning Inspector
Nothing to report.
Board of Public Affairs
No report.
Motion to adjourn to executive session to discuss Personnel Issue-Open Police Position and Purchase of Property for Public Purposes made by John Starcher and seconded by Angie Kukay. Verbal vote with all voting aye. Motion passed. Regular session ended and executive session began at 6:45 PM.
Motion to return to regular session made by John Starcher and seconded by Vicki Kozak. Verbal vote with all voting aye. Motion passed. Executive session ended and regular session resumed at 7:30 PM.
Motion to pay the monthly bills in the amount of $78,773.66 including payroll made by Vickie Kozak and seconded by Mary Glovinsky. Roll call vote. John Starcher abstained. All voted yes. Motion passed.
Motion to adjourn made by Angie Kukay and seconded by Dean Dorko. Verbal vote with all voting aye. Meeting adjourned at 7:33 p.m.
APPROVED:
_________________________________
Jacqueline A. Bird, Mayor
Attest:
____________________________________
Kimberly A. Watts, Fiscal Officer
October 28, 2010
VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD OCTOBER 28, 2010
Mayor Jacqueline Bird called the meeting to order at 6:00P.M.and asked everyone to stand for the Pledge of Allegiance.
Answering roll call was John Starcher, John McDonald, Dean Dorko, Vickie Kozak, Mary Glovinsky, and Angie Kukay.
Also present was Fiscal Officer Kim Watts and Zoning Inspector Bob Hruska. Guests: None.
LEGISLATION
President Pro Tem John Starcher read the legislation by title only.
ORDINANCE 10, 2010 – AN ORDINACE TRANSFERRING FUNDS AND SUBMITTING LOAN DISBURSEMENT REQUESTS IN THE VILLAGE OF MARBLEHEAD AND DECLARING AN EMERGENCY. Motion to waive three readings on three separate occasions made by Mary Glovinsky and seconded by John Starcher. Roll call vote with all voting yes. Motion passed.
Motion to retain the emergency clause made by John Starcher and seconded by Dean Dorko. Roll call vote with all voting yes. Motion passed.
Motion to adopt Ordinance 10, 2010 made by John Starcher and seconded by Dean Dorko. Roll call vote with all voting yes. Motion passed. Ordinance 10, 2010 is hereby adopted.
OLD BUSINESS
A. Insurance Discussion/Decision
Finance Committee met with Fiscal Officer regarding change to insurance. Fiscal Officer spoke with agent, Kevin Lindsley, to clarify that the new plan will be administered by an outside company. The third party administrator working with Medical Mutual is Consumer Drive Concepts, LLC (CDC). They currently administer the Premium Only Plan that allows employees to use pre-tax dollars for premium payments.
The MMO-4000 with a start date of January 1, 2011 is the plan that Council agreed upon. Angie Kukay will talk with department heads and coordinate a meeting with Kevin Lindsley. Kim Watts will work with Belinda at Consumer Driven Concepts to establish details of administration.
B. Street Light Update on Switch/Remote
John McDonald, John Starcher and Bob Hruska gave details. An Ottawa County building permit is not required. Need to get cost nailed down so we can look for funding sources
C. Floyd Browne Group (FBG) Proposal Review/Decision
Council would like to pursue a bike path, but are not ready to commit to a $24,800 contract with Floyd Browne Group if it were to jeopardize funding eligibility. Mayor Bird will contact Chuck Hall. Council to review contract for specifics.
D. Center Street Storm Sewer Update
The pipe has been fixed and is back in the ground. The next construction meeting for the waterline project will be on November 9, 2010. John Starcher will have a better update on this after the meeting with Kwest Group.
D. Clemons Street Survey
Bryan Lucas is making arrangements to get this completed. Hopes to have an update at the November meeting.
E. Judges Pond Alley
Issue has been referred to Jim Barney. Property owner can pursue the alley vacation if interested in initiating the process and paying the legal fees.
NEW BUSINESS
A. Fall Leaf collection
All is going well. Bags are in Town Hall foyer and leaves are picked up daily.
B. Zoning Permit/Failure to Pay Costs
Heather Varga received a permit for an above ground pool on a property rented from Dan Carroll. The check was returned NSF and Bob Hruska has not had success with collection efforts. We will have Jim Barney pursue this in court after first talking with the landlord about restitution.
COMMITTEE REPORTS
SOLICITOR
No report.
UTILITIES/FERRIES/WATERFRONT
Nothing to report.
BEAUTIFICATION/PARKS/CEMETERY
Nothing to report.
STREETS/SIDEWALK/SEWER
No report.
ANNEXATION/SUB-DEV/PLANNING COMMISSION
Nothing to report
FINANCE AND RECORDS
Finance Committee has met regarding 2011 Temporary Appropriations. Will need to pass by emergency measure before the end of the year.
Motion to cancel the second meetings in both the months of November and December 2010 due to the holidays made by John Starcher and seconded by Angie Kukay. Verbal vote with all voting aye. Motion passed.
SAFETY/INSURANCE
Nothing to report.
Fiscal Officer
Need a copy of the Credit Card Policy. Bob Hruska will print the entire employee handbook.
Mary Glovinsky to ensure that the policy is in this manual.
Council agreed to buy back cemetery plots purchased by non-resident prior to Ordinance 19, 2004.
Police Department
No report.
Street Commissioner
No report.
Fire Department
No report.
Board of Public Affairs
No report.
Zoning Inspector
Nothing to report for zoning. In the Floyd Browne Group proposal we should add a fourth item to paragraph one of page three: Review with Planning Commission.
Motion to adjourn was made by Angie Kukay and seconded by Dean Dorko. Verbal vote with all voting aye. Meeting adjourned at 6:55 PM.
APPROVED: ________________________________
Jacqueline A. Bird, Mayor
Attest: ________________________________
Kimberly A. Watts, Fiscal Officer
October 14, 2010
Village of Marblehead Regular Council Meeting
Held October 14, 2010
Mayor Bird called the meeting to order at 6:03PM and asked all to stand for the Pledge of Allegiance.
Answering roll call was: President Pro-Tem of Council John Starcher, Mary Glovinsky, John McDonald, Vickie Kozak, and Angie Kukay. Excused: Fiscal Officer Kim Watts and Councilman Dean Dorko. Also present was Solicitor Jim Barney, Bryan Lucas and Zoning Inspector Bob Hruska.
Councilwoman Kukay will be recording the minutes
Minutes from September 9, 2010 and September 23, 2010 will stand as written.
Legislation
President Pro Tem John Starcher read Ordinance No. 9 of 2010 by title only.
John Starcher made the motion to wave three readings and Mary Glovinsky seconded. Roll call vote with all ayes.
Vickie Kozak made the motion for the emergency clause and John McDonald seconded. Roll call vote with all ayes.
John Starcher made the motion to adopt and Mary Glovinsky seconded. Roll call vote with all ayes.
Ordinance No. 9 of 2010 adopted.
Old Business
Our insurance representative Kevin Lindsley gave information and options for Village health insurance rates.
John Starcher attended the Island View Sewer Replacement meeting hosted by Danbury Twp. The project will begin sometime in 2012.
John McDonald and Bob Hruska met with Tracy Colston of Port Clinton about the light switches. Bob met with Edison to get help for getting grant money to install new switches. They will also look into remote switches for street lights.
Mayor Bird distributed to council a proposal for the Bike Path Project she received from Chuck Hall. Council to review for next meeting. Bob Hruska said that O.D.N.R. is interested in partnering in this project for the bike path.
New Business
Mayor Bird received an Emerald Ash Borer Pamphlet (tree removal). This is a program through W.S.O.S. and based on income. She will give to Bryan for anyone who wants an application. This will be available through 11/24/10.
Solicitor Jim Barney reports Village ordinances will be sent to American Legal Publishing ASAP.
Committee Reports
John Starcher
Problem with storm sewer while working on the water line project at Center Street. Took pictures and informed council on the situation. The County will be out to look at tomorrow. John & Bryan Lucas will meet with them. John will keep Council informed.
John McDonald
Nothing at this time.
Vickie Kozak
Nothing at this time.
Mary Glovinsky
Finance meeting will be held Wed. 10/20/10 @ 3:00PM.
Angie Kukay
Nothing at this time.
Street Commissioner Bryan Lucas
The hole on Clemons Street will be filled. He will get quotes to replace front door at Village Hall.
Zoning Inspector
Nothing at this time.
Visitor Comments
None
Motion to adjourn into executive session to discuss the Purchase of Property for Public Purposes made by Mary Glovinsky and seconded by John Starcher. Verbal vote with all voting aye. Motion passed. Regular session ended and executive session started around 7:05 P.M.
Motion to return to regular session made by John Starcher and seconded by Mary Glovinsky. Verbal vote with all voting aye. Motion passed. Executive session ended and regular session resumed at 7:45 PM.
Motion to pay bills made by Mary Glovinsky and seconded by John McDonald. John Starcher abstained. Roll call vote with all others voting aye.
Motion made to adjourn was made by John Starcher and seconded by John McDonald. Verbal vote with all aye. Meeting adjourned at 7:55 PM.
APPROVED:
____________________________
Mayor Jacqueline A. Bird
Attest:
________________________________
Councilwoman Angie Kukay
for Fiscal Officer Kim Watts
September 23, 2010
Village of Marblehead Regular Council Meeting
Held September 23, 2010
Mayor Bird called the meeting to order at 6:05 and asked all to stand for the Pledge of Allegiance.
Answering roll call: President Pro-Tem of Council John Starcher, John McDonald, Vickie Kozak, Mary Glovinsky and Angie Kukay. Excused: Fiscal Officer Kim Watts and Councilman Dean Dorko. Councilwoman Kukay will be recording the minutes.
Drew’s Custom Cart Presentation
Drew DeConcini & Tim Dihiberto gave a presentation on street utility vehicles. They have been a Port Clinton Dealer for 6 years. Federal & State licensed. Available on roads 35 mph or less. They are called a low speed vehicle-Similar to a neighborhood electric vehicle. The contact website is at www.drewscustomcarts.com. Mayor Bird will share this information with our Chief of Police.
Legislation
None
Old Business
John McDonald reports Bob Hruska has a meeting next week with Tracy Colston regarding the switches on street lights. Mayor Bird reports she met with various officials and our street committee members on Monday 9/20/10 regarding the bike path. Everyone at that meeting showed an interest. Council agreed to contract with Floyd Brown to put together an estimate for their fees to proceed with the bike path.
Mayor Bird reminded everyone she will be on vacation 9/25/10-10/8/10. Kim Watts will return from vacation 9/29/10.
New Business
None
Committee Reports
John Starcher- A progress meeting with Kwest Group was held. Notifications have been sent out.
John McDonald-None
Vickie Kozak- Commending Bryan Lucas what a great job done to the building at Radar Park. Council agreed to go ahead with mulch at James Park.
Mary Glovinsky-None
Angie Kukay-Met with Insurance Representative Kevin Lindsley along with Vickie Kozak and John McDonald on 9/15/10 @ 3:00. He provided updates on the insurance quotes he received for the village employee health insurance. We asked him to attend our 10/14/10 council meeting to inform and explain any options for council to review.
Visitor Comments-None
Motion to adjourn made by John Starcher and seconded by Mary Glovinsky. Verbal vote with all voting aye. Meeting adjourned at 7:00 PM.
APPROVED:
___________________________
Jacqueline A. Bird, Mayor
Attest:
_______________________________
Angie Kukay, Councilwoman
for Kimberly A. Watts, Fiscal Officer
September 9, 2010
VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD SEPTEMBER 9, 2010
Mayor Jacqueline Bird called the meeting to order at 6:07PM and asked everyone to stand for the Pledge of Allegiance.
Answering roll call was John Starcher, John McDonald, Dean Dorko, Vickie Kozak, Mary Glovinsky, and Angie Kukay.
Also present was Solicitor Jim Barney, Fiscal Officer Kim Watts, Zoning Inspector Bob Hruska, Fire Chief Doug Waugh and BPA President Robert Boytim. Guests: None.
LEGISLATION
President Pro Tem John Starcher read the legislation by title only.
ORDINANCE 7, 2010 – AN ORDINACE PROHIBITING GOLF CARTS ON THE ROADS IN THE VILLAGE OF MARBLEHEAD. This is the third reading.
Motion to adopt Ordinance 7, 2010 made by John Starcher and seconded by Dean Dorko. Roll call vote. All voted yes. Motion passed. Ordinance 7, 2010 is hereby adopted.
ORDINANCE 8, 2010 – AN ORDINANCE TRANSFERRING FUNDS IN THE VILLAGE OF MARBLEHEAD AND DECLARING AN EMERGENCY.
Motion to waive three reading on three separate occasions made by John Starcher and seconded by Vickie Kozak. Roll call vote. All voted yes. Motion passed
Motion to retain the emergency clause made by Mary Glovinsky and seconded by John McDonald. Roll call vote. All voted yes. Motion passed.
Motion to adopt Ordinance 8, 2010 made by Angie Kukay and seconded by Vickie Kozak. Roll call vote. All voted yes. Motion passed. Ordinance 8, 2010 is hereby adopted.
RESOLUTION 8, 2010- A RESOLUTION ACCEPTING THE AMOUNTS AND RATES DETERMIONED BY THE BUDGET COMMISSION AND AUTHORIZING THE NECESSARY TAX LEVIS AND SERTIFYING THEM TO THE COUNTY AUDITOR.
Motion to adopt Resolution 8, 2010 made by John Starcher and seconded by Mary Glovinsky. Roll call vote. All voted yes. Motion passed. Resolution 8, 2010 is hereby adopted.
OLD BUSINESS
A. Street Light Grant – John McDonald and Bob Hruska will met with Tom Brown on Tuesday, August 31, 2010 to inquire about a grant Port Clinton got to turn off the street lights during mayfly season. Tom Brown informed them that the grant the City of Port Clinton received was to build and license a landfill near the cemetery to dispose of the mayflies. They did not receive any monies to install switches on the light poles. Tom Brown was very helpful and eager to assist us as a grant coordinator if that is what we choose to do
Bob Hruska spoke to Gary Mortus of Ohio Edison about the street lights. We have some sodium lights. Ohio Edison is not interested in changing out any of the bulbs under our current contract.
John Starcher will call Tracy Colston, Safety Services Director for the City of Port Clinton and will also ask Bryan Lucas about the grants for light switches.
Fred Synder of Ohio Sea grant is someone to contact about the potential of a bike path. Bob Hruska said that state agencies would be especially interested in a bike path if it 1) includes a destination (lighthouse, park, etc.) or 2) completes a loop.
B. Transportation/Bike Path Meeting – Mayor Bird has organized a meeting with multiple agencies to discuss the possibility of a bike path in the Village. Some of those invited are: Diane Rozak, Danbury Township, Dave Baker, Lafarge North America; John Watkins, Ohio Sea Grant; Tom Brown, former Mayor of Port Clinton; Chuck Hall, Floyd Browne group; Gary Obermiller, Ohio Department of Natural Resources and Ina Brolis, East Harbor State Park.
NEW BUSINESS
A. Council set Trick or Treat in the Village on Sunday, October 31, 2010 from 6-8PM. Kim watts will notify Danbury Township.
B. Finance committee will begin the 2011 budgeting process with a meeting on Wednesday, October 20, 2010 at 3:30PM. All department heads will be notified this week to submit budget materials to the Fiscal Officer.
C. Fiscal Officer will be out of the office from 9/17/2010 through 9/30/2010. She will be back in time to do the regular payroll for 10/01/2010.
D. Mayor Bird will be on vacation from 9/25/2010 through 10/8/2010. President Pro Tem John Starcher will be Acting Mayor during that time. The Planning Commission meeting is on Wednesday, October 6, 2010 at 6:00PM.
COMMITTEE REPORTS
SOLICITOR
The deed has been recorded for the Water Department from Lafarge. Original will be sent to the Fiscal Officer for the Village records.
UTILITIES/FERRIES/WATERFRONT
Construction meeting with BPA, Floyd Browne and Kwest Group on Tuesday, September 14, 2010 at 4PM in the Fire station. Meetings will be on the same day as BPA meetings. Attempting to mobilize the contractor this week. Construction will start at Clemons Cemetery and continue to Center Street for Phase I of the SR163 waterline replacement Project.
BEAUTIFICATION/PARKS/CEMETERY
Nothing to report.
STREETS/SIDEWALK/SEWER
No report.
ANNEXATION/SUB-DEV/PLANNING COMMISSION
All is fine at the Planning Commission.
FINANCE AND RECORDS
Nothing to report.
SAFETY/INSURANCE
Nothing to report.
Fiscal Officer
Nothing to report.
Police Department
No report.
Street Commissioner
No report.
Fire Department
Mayor Bird heard from Chief Waugh. He is working on a report for the next executive session.
Board of Public Affairs
No report.
Zoning Inspector
Nothing to report.
Motion to adjourn was made by Angie Kukay and seconded by John Starcher. Verbal vote with all voting aye. Meeting adjourned at 7:36 PM.
APPROVED: ________________________________
Jacqueline A. Bird, Mayor
Attest: _______________________________
Kimberly A. Watts, Fiscal Officer
August 26, 2010
VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD AUGUST 26, 2010
Mayor Jacqueline Bird called the meeting to order at 6:00P.M. and asked everyone to stand for the Pledge of Allegiance.
Answering roll call was John Starcher, John McDonald, Vickie Kozak, Mary Glovinsky, and Angie Kukay. Dean Dorko was excused.
Also present was Fiscal Officer Kim Watts, Zoning Inspector Bob Hruska and Street Commissioner Bryan Lucas. Guests: None.
LEGISLATION
President Pro Tem John Starcher read the legislation by title only.
ORDINANCE 7, 2010 – AN ORDINACE PROHIBITING GOLF CARTS ON THE ROADS IN THE VILLAGE OF MARBLEHEAD. This is the second reading. No action taken. The third reading will take place on September 9, 2010.
OLD BUSINESS
A. Village Handbook and Drug Policy – Mary Glovinsky and Angie Kukay met and continued to update the drug-free workplace policy. A handout was used to review the changes. The policy will cover new hires including members of the Fire Department, reasonable suspicion and post accident testing. Table of Contents was also updated.
B. Insurance Update- Kevin Lindsley has received all the quotes and will meet with the Insurance Committee on Wednesday, September 1, 2010 at 3:30 pm in Council Chambers to review our options. He currently does not have anything lower than the current Medical Mutual policy. Others that come close in premium price would require a higher deductible.
C. Street Light Grant – John McDonald and Bob Hruska will meet with Tom Brown on Tuesday, August 31, 2010 at 9:00 am at Frisch’s Big Boy.
D. Lions Club Perch Festival Parade – we will leave from the Fire station at 9:00 am on Saturday, August 28, 2010. Group pictures and individual head shots are scheduled for 9:15 am at St. Mary’s Church by John Kozak. Everyone anticipates being there.
NEW BUSINESS
No new business.
COMMITTEE REPORTS
SOLICITOR
No report.
UTILITIES/FERRIES/WATERFRONT
John Starcher read a thank you note from Amy Heflinger, website designer. With the exception of new photos the site update is complete.
Kwest Group is scheduled to start Phase I of the SR163 waterline Replacement Project on September 7, 2010. Starting across from the Gresh property and ending just past Bob Boytim’s house on East Main Street. Kwest Group is currently doing work in Port Clinton. John Starcher has heard nothing but good things about them, even with some of the unexpected problems they have encountered. Kwest representatives will be contacting every property owner prior to service shut-off.
BEAUTIFICATION/PARKS/CEMETERY
Nothing to report.
STREETS/SIDEWALK/SEWER
No report.
ANNEXATION/SUB-DEV/PLANNING COMMISSION
Nothing to report
FINANCE AND RECORDS
Nothing to report.
SAFETY/INSURANCE
Nothing to report.
Fiscal Officer
Nothing to report.
Police Department
No report.
Street Commissioner
Dan’s Tree Service plans to begin the work in James Park and on Ottawa Street on Monday. Resident Bob Lucas has complained about a tree down in the neighbor’s lot.
Fire Department
Mayor Bird heard from Chief Waugh. He is working on a report for the next executive session.
Board of Public Affairs
No report.
Zoning Inspector
Nothing to report.
Motion to adjourn was made by Angie Kukay and seconded by John Starcher. Verbal vote with all voting aye. Meeting adjourned at 6:37 PM.
APPROVED: ________________________________
Jacqueline A. Bird, Mayor
Attest:________________________________
Kimberly A. Watts, Fiscal Officer
August 12, 2010
VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD AUGUST 12, 2010
Mayor Jacqueline Bird called the meeting to order at 6:00P.M. and asked everyone to stand for the Pledge of Allegiance.
Answering roll call was John Starcher, John McDonald, Dean Dorko, Mary Glovinsky, and Angie Kukay. Vickie Kozak was excused.
Also present was Solicitor Jim Barney, Fiscal Officer Kim Watts, Zoning Inspector Bob Hruska, Street Commissioner Bryan Lucas, Fire Chief Doug Waugh and BPA President Robert Boytim. Guests: None.
Mayor Bird began the meeting by acknowledging lifelong resident and former Mayor of the Village of Marblehead, Joe Malfara, who passed away this week. Mr. Malfara was a civic minded citizen who served on the Village Council, was elected to two terms as Mayor and held the position of Village Marshall for 25 years. Visitation is from 3pm-5pm and 7pm-9pm tomorrow at Neidecker LeVeck Crosser with a 10:30am funeral mass on Saturday, August 14, 2010 at St. Joseph Catholic Church.
Minutes of the July 8, 2010 Regular Council Meeting stand as written.
Minutes of the July 22, 2010 Regular Council Meeting stand as written.
LEGISLATION
President Pro Tem John Starcher read the legislation by title only.
ORDINANCE 7, 2010 – AN ORDINACE PROHIBITING GOLF CARTS ON THE ROADS IN THE VILLAGE OF MARBLEHEAD.
This is the first reading. No action taken.
The second reading will take place on August 26, 2010.
RESOLUTION NO. 7, 2010 – A RESOLUTION AUTHORIZING THE VILLAGE OF MARBLEHEAD TO APPLY FOR FUNDS FOR THE ALEXANDER PIKE RESURFACING PROJECT; AUTHORIZING THE MAYOR TO PUT THE PROJECT OUT FOR BID AND ACCEPT THE LOWEST AND BEST BID AND DECLARING AN EMERGENCY.
Motion to waive three readings on three separate occasions made by John Starcher and seconded by Dean Dorko. Roll call vote with all voting yes. Motion passed.
Motion to retain the emergency clause made by Mary Glovinsky and seconded by Angie Kukay. Roll call vote with all voting yes. Motion passed.
Motion to adopt Resolution 7, 2010 made by John Starcher and seconded by Dean Dorko. Roll call vote with all voting yes. Motion passed. Resolution 7, 2010 is hereby adopted.
OLD BUSINESS
A. Village Handbook and Drug Policy – The Omnibus Transportation Employee Testing Act of 1991 (OTETA) does not apply to us and will be removed from the handbook. Mary Glovinsky will bring the updated policy to the next meeting. The policy will cover new hires, reasonable suspicion and post accident testing.
B. Street Light Grant- John McDonald has no new information on this program.
C. Ottawa County Summit of Councils - John McDonald will follow up with Deb Benko and track the minutes of this organization to see if we should continue sending a representative.
D. Website – John Starcher reported that Amy Heflinger has completed most of the updates on the website. New photos will be taken by John Kozak prior to the Perch Festival Parade. We will meet at the Fire Station at 9:00am on Saturday, August 28, 2010.
E. Council decided to continue with the Ohio Municipal League (OML) group rating program to receive the Ohio Bureau of Workers’ Compensation (BWC) discounts. We will complete the agreement and submit the annual membership fee.
NEW BUSINESS
A. VFW & Street Light on Alexander Pike by Village Lot- Mayor Bird was contacted by Deb Garrard of the VFW about taking over the monthly Ohio Edison bill for the light that illuminates the parking lot on the hill near the VFW. Council agreed to take financial responsibility to continue lighting in the Village parking lot.
B. Mayor Bird commented that First Energy has once again misplaced our paperwork on electric aggregation. John Starcher received information from Steve Arndt that conflicted with the statements made by Emily Ochsenhirt of First Energy about whether we could participate in the county program.
C. Mayor Bird addressed newspaper articles about the Marblehead Volunteer Fire Department Association. Sandusky Register reporter, Sarah Weber went directly to the Ottawa County Prosecutor’s Office for the content of her article. It is unknown where James Proffitt, Port Clinton News Herald got his information.
COMMITTEE REPORTS
SOLICITOR
Nothing additional report.
UTILITIES/FERRIES/WATERFRONT
Nothing to report.
BEAUTIFICATION/PARKS/CEMETERY
John McDonald and Bob Hruska mapped a path for a potential sidewalk/bike path in the village.
Bob Hruska told Council the village needs to develop a long term plan. Then we could provide evidence that supports the need for a bike path in the village. A bike path would encompass all non-motorized transportation where as a sidewalk is usually restricted to foot traffic.
We are currently submitting two grant requests. The Phase II waterline Replacement Project has a total of 88 points and the Alexander Pike Resurfacing Project would total about 77 points. He is not confident that we would receive any funding for Alexander Pike in this round.
Robert Boytim said the BPA will be putting in a new waterline near the Surf Motel next month and would be asking drivers to use Alexander Pike as a detour. Mayor Bird suggested talking to Gary Obermiller from the Ohio Department of Natural resources and the Ohio State Park representatives for the lighthouse. County Engineer Dave Brunkhorst was not sure whether we could use permissive tax money for a bike path. We can definitely use those funds to resurface Alexander Pike.
STREETS/SIDEWALK/SEWER
Members of the Peninsula Library Committee asked for support of their upcoming fundraiser at the Johnson’s Island clubhouse.
ANNEXATION/SUB-DEV/PLANNING COMMISSION
No report
FINANCE AND RECORDS
Nothing to report.
SAFETY/INSURANCE
Angie Kukay and Mary Glovinsky have been meeting about the employee handbook.
Fiscal Officer
Nothing to report.
Police Department
No report.
Street Commissioner
Nothing to report
Fire Department
Nothing to report.
Board of Public Affairs
The flashing light at the VFW stop sign is on Alexander Pike out.
Robert Boytim asked Jim Barney to draft a deed for the property Lafarge is donating to the BPA. They would like a sign on the property indicating the donation. Jim Barney to call Dave Baker at Lafarge.
Mayor Bird asked Robert Boytim how the BPA planned to notify residents of the upcoming water project. Kim Watts suggested a notice in the billing envelopes.
Zoning Inspector
The Sea Grant program that we attended yesterday on Gibraltar Island was well worth it. All agreed that the program was informative and the contacts made were beneficial. Mayor Bird would like to invite John Watkins from DNR Coastal Management to a future Council meeting.
Visitor Comments
None.
Motion to adjourn to executive session to discuss purchase of property for public purposes made by Mary Glovinsky and seconded by Angie Kukay. Verbal vote with all voting aye. Motion passed. Regular session ended and executive session began at 7:13 PM.
Motion to return to regular session made by John Starcher and seconded by Mary Glovinsky. Verbal vote with all voting aye. Motion passed. Executive session ended and regular session resumed at 7:37 PM.
Bills were reviewed and financial reports for the month of July were distributed by the Fiscal Officer prior to the meeting.
Motion to pay the monthly bills in the amount of $77,283.30 including payroll made by John Starcher and seconded by Mary Glovinsky. Roll call vote. All voted yes. Motion passed.
Motion to adjourn was made by Angie Kukay and seconded by John McDonald. Verbal vote with all voting aye. Meeting adjourned at 7:40 PM.
APPROVED:
_________________________________
Jacqueline A. Bird, Mayor
Attest:
____________________________________
Kimberly A. Watts, Fiscal Officer
July 22, 2010
VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD JULY 22, 2010
Mayor Jacqueline Bird called the meeting to order at 6:05 PM and asked everyone to stand for the Pledge of Allegiance.
Answering roll call was John Starcher, John McDonald, Dean Dorko, Vickie Kozak, Mary Glovinsky, and Angie Kukay.
Also present was Fiscal Officer Kim Watts and Zoning Inspector Bob Hruska. Visitor: None.
LEGISLATION
President Pro Tem John Starcher read the legislation by title only.
RESOLUTION 6, 2010—A RESOLUTION AUTHORIZING THE MAYOR OF THE VILLAGE OF MARBLEHEAD TO ENTER INTO A CONTRACT WITH KWEST GROUP FOR THE STATE ROUTE 163 WATER LINE PROJECT AND FURTHER DECLARING AN EMERGENCY.
Motion to waive three reading on three separate occasions made by Mary Glovinsky and seconded by John Starcher. Roll call vote. All voted yes. Motion passed.
Motion to retain the emergency clause made by John Starcher and seconded by John McDonald. Roll call vote. All voted yes. Motion passed.
Motion to adopt Resolution 6, 2010 made by Angie Kukay and seconded by Vickie Kozak. Roll call vote. All voted yes. Motion passed. Resolution 6, 2010 is hereby adopted.
OLD BUSINESS
A. James Park/Ottawa Street Trees-An assessment and estimate of work from Dan’s Tree Service was obtained for the three trees on Ottawa Street. The trees are not dead but do need to be trimmed at a cost of $700.00. The maple tree in James Park also needs to be trimmed and the stump needs to be ground on a dead tree in the park removed by maintenance. The cost of those jobs is $510.00 for a grand total of $1210.00 The Mayor authorized completion of the work. Both Mr. Menier and Mr. Fontana will be informed.
B. Village Handbook/Drug Policy-Mary Glovinsky would like to add examples of reasonable suspicion to the handbook under the Drug Policy. She also asked about the OTETA of 1991 referred to in our policy. Mayor Bird will call Jim Barney about this.
C. Golf Cart Ordinance-Mayor Bird has been working with Solicitor Jim Barney regarding golf carts. Questions remain about the statutory speed limits on side streets and whether they need to be posted on each street. Solicitor Barney will plan to address all concerns at the next meeting.
NEW BUSINESS
A. Health Insurance Update-Vickie Kozak will get all the information to Kevin Lindsley for shopping purposes.
B. Marblehead Peninsula Lions 17th Annual Perch Festival & Parade is set for Saturday, August 28, 2010 from 10:00 AM to 5:00 PM in James Park. The parade begins at 10:00 AM from St. Mary’s Church parking lot. Bryan Lucas will get the parade banner updated.
COMMITTEE REPORTS
SOLICITOR
No report.
UTILITIES/FERRIES/WATERFRONT
John Starcher will contact Amy Drummer regarding the reimbursement of $1,200.00 in cribbing for the Fire Department from the Joint Solid Waste District.
BEAUTIFICATION/PARKS/CEMETERY
Nothing to report.
STREETS/SIDEWALK/SEWER
Dean Dorko spoke with Street Commissioner Bryan Lucas about the current issues and actions of this committee.
ANNEXATION/SUB-DEV/PLANNING COMMISSION
Vickie Kozak spoke with Dan Cassidy about assessment of the Gresh site. He will be here before noon on Wednesday, July 28, 2010 to conduct testing.
FINANCE AND RECORDS
Mary Glovinsky working with Angie Kukay to get the handbook wrapped up.
SAFETY/INSURANCE
Nothing additional to report.
Fiscal Officer
State Auditors will be on site beginning Monday, July 26, 2010 to conduct the standard audit for fiscal years 2008 and 2009. Debbie Baumgartner, Maria Robinson and intern Justine Grover are all planning to be here.
Police Department
No report.
Fire Department
No report.
Street Commissioner
No report
Zoning Inspector
Nothing to report.
Board of Public Affairs
No report.
Visitor Comments
None.
Motion to adjourn to executive session to discuss purchase of property for public purposes made by John Starcher and seconded by Mary Glovinsky. Verbal vote with all voting aye. Motion passed. Regular session ended and executive session began at 6:47 PM.
Motion to return to regular session made by Mary Glovinsky and seconded by Dean Dorko. Verbal vote with all voting aye. Motion passed. Executive session ended and regular session resumed at 7:32 PM.
Motion to adjourn was made by Angie Kukay and seconded by Vickie Kozak. Verbal vote with all voting aye. Meeting adjourned at 7:32 PM.
APPROVED:
_________________________________
Jacqueline A. Bird, Mayor
Attest:
____________________________________
Kimberly A. Watts, Fiscal Officer
July 8, 2010
VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD JULY 8, 2010
Mayor Jacqueline Bird called the meeting to order at 6:00P.M. and asked everyone to stand for the Pledge of Allegiance.
Answering roll call was John Starcher, Vickie Kozak, Mary Glovinsky, and Angie Kukay. John McDonald was unexcused.
Also present was Fiscal Officer Kim Watts and Zoning Inspector Bob Hruska. Solicitor Jim Barney was excused. Guests: Dean Dorko, Mary Dorko, James Dorko, Pat Lukac, Jim Menier and Terry Vacha.
Minutes of the June 10, 2010 Regular Council Meeting stand as written.
Minutes of the April 22, 2010 Regular Council Meeting, as amended, stand as written.
Dean Dorko has been appointed to fill the unexpired term of Councilman Chris Skinner. Mayor Bird administered the Oath of Office to Dean Dorko and welcomed him to Council.
Dean is a Marblehead native, a 1981 graduate of Danbury High School and of the U.S. Military Academy at West Point. He was a commissioned officer in the U.S. Army for 24 years and has lived around the world including Germany, Saudi Arabia, and Iraq as well as multiple U.S. states. He currently works for the U.S. Customs and Border Protection office in Sandusky, Ohio. His wife Mary and son James also reside here in the village. Stepson, Cory Matthews is a cadet at West Point. Dean loves the lake and the community. He is happy to back in Marblehead.
Probationary employment period for Officer Peter J. Bush will end on July 14, 2010. After review of his file, Chief Fultz has recommended retaining him as a regular full time employee. Motion to retain Peter J. Bush as a full time police officer for the Village of Marblehead made by John Starcher and seconded by Angie Kukay. Roll call vote with all voting yes. Motion passed.
LEGISLATION
President Pro Tem John Starcher read the legislation by title only.
RESOLUTION 4, 2010—A RESOLUTION TO ADOPT THE SOLID WASTE MANAGEMENT PLAN FOR THE OTTAWA-SANDUSKY-SENECA JOINT SOLID WASTE MANAGEMENT DISTRICT. This is the third reading.
Motion to adopt Resolution 4, 2010 made by Vicki Kozak and seconded by Mary Glovinsky. Roll call vote. All voted yes. Motion passed. Resolution 4, 2010 is hereby adopted.
OLD BUSINESS
A. Village Handbook and Drug Policy - Angie Kukay and Mary Glovinsky will review the current policy to make sure it covers new hires, reasonable suspicion and injury/accident testing. Check with Bryan Lucas for the version of the handbook that he has. Council agreed to continue membership in the Ottawa County Safety Council and have Bryan Lucas remain as our representative.
B. James Park Tree Issue – John Starcher and Bryan Lucas will get estimate of tree trimming for the trees in James Park that Junior Fontana has concerns about.
C. John Starcher reported that Amy Heflinger is moving ahead on the website.
D. Vickie Kozak received an e-mail from Janet Monak about golf carts in the village. Solicitor Jim Barney is working on an ordinance to clarify this issue.
NEW BUSINESS
Angie Kukay will contact Kevin Lindsley to set up the annual insurance meeting with employees prior to our renewal on September 1, 2010. Employees with changes or problems should be sure to meet with the insurance agent.
COMMITTEE REPORTS
SOLICITOR
No report.
UTILITIES/FERRIES/WATERFRONT
Nothing to report.
BEAUTIFICATION/PARKS/CEMETERY
No report.
STREETS/SIDEWALK/SEWER
Nothing to report.
ANNEXATION/SUB-DEV/PLANNING COMMISSION
Vickie Kozak asked when the community painter will be starting on the Radar Park building. John Starcher replied that he is currently pressure washing and doing prep work at the site.
FINANCE AND RECORDS
Nothing to report.
SAFETY/INSURANCE
No report.
Fiscal Officer
No report.
Police Department
No report.
Fire Department
No report.
Street Commissioner
No report
Zoning Inspector
Bob Hruska explained that topping trees does stunt their growth and is not recommended by professional trimmers.
Board of Public Affairs
No report.
Visitor Comments
Jim Menier voiced concerns about the trees on Ottawa Drive. He rents from Barb Monak and a tree limb fell on his wife’s car. He thinks the trees are rotted and mostly dead. John Starcher will ask Bryan Lucas and to get a professional assessment of the three tress to which Mr. Menier is referring. We will then proceed with the recommendations and keep Jim Menier informed.
Bills were reviewed and financial reports for the month of June were distributed by the Fiscal Officer prior to the meeting.
Motion to pay the monthly bills in the amount of $64,849.53 including payroll made by Angie Kukay and seconded by Mary Glovinsky. Roll call vote. John Starcher abstained. All voted yes. Motion passed.
Motion to adjourn was made by Angie Kukay and seconded by John Starcher. Verbal vote with all voting aye. Meeting adjourned at 6:40 PM.
APPROVED:
_________________________________
Jacqueline A. Bird, Mayor
Attest:
____________________________________
Kimberly A. Watts, Fiscal Officer
June 24, 2010
VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD JUNE 24, 2010
Mayor Jacqueline Bird called the meeting to order at 6:00P.M. and asked everyone to stand for the Pledge of Allegiance.
Answering roll call was John Starcher, Mary Glovinsky, and Vickie Kozak. Angie Kukay was excused. John McDonald was unexcused.
Also present were Zoning Inspector, Bob Hruska, Fire Chief Doug Waugh, and Tim Almendinger.
LEGISLATION
RESOLUTION 4, 2010—A RESOLUTION TO ADOPT THE SOLID WASTE MANAGEMENT PLAN FOR THE OTTAWA-SANDUSKY-SENECA JOINT SOLID WASTE MANAGEMENT DISTRICT. 2nd Reading
No further action taken. 3rd Reading at July 8th meeting.
OLD BUSINESS
A. T-Mobile update. John Starcher was contacted by T-Mobile. They want to
renegotiate our contract, which would increase our current agreement by 10%. They
proposed 3 options. After discussion, council agreed to keep our current agreement
because we just renewed and are now guaranteed 5 years.
B. Open Council Seat. The advertisement placed in the paper stated that a reply was to
be received by June 18th. John Starcher received a letter from Dean Dorko asking
to be considered for the position.
Motion to accept Dean Dorko for open council seat by Vickie Kozak and seconded
by John Starcher.
Mayor Bird will check with our solicitor and make contact with Mr. Dorko. The
swearing in will be at the July 8th meeting.
C. Chief Fultz contacted Mayor Bird concerning a directive for inspecting golf carts
issued by Sheriff Bratton. It states that golf carts are limited to “vacation and resort
communities” and Chief Fultz is not supportive of golf carts. Solicitor Jim Barney is
looking into an ordinance to protect us from further golf cart questions.
NEW BUSINESS
None.
COMMITTEE REPORTS
SOLICITOR
No report.
UTILITIES/FERRIES/WATERFRONT
John Starcher attended the Danbury Waste Water Advisory Board. They are attempting to track down locations where inflow and infiltration are occurring. Several locations have been identified and owners of property with inflow or infiltration problems will be contacted and told to make repairs.
John Starcher stated that the Village is eligible for up to $2,500/year reimbursement for leaf collection and recycling from the Solid Waste Joint Management program. The Village gets reimbursed for bags and labor at $10.00/hour and will receive a check for $1,459.00. The Village has $1,041.00 remaining and has until June 30th of this year to spend on items such as recycled benches, tables, picnic tables, or cribbing for the Fire Department. Fire Chief Waugh will look into the purchase of cribbing.
FINANCE AND RECORDS
Mary Glovinsky followed up on a question about a policy for drug and alcohol testing after an injury. She reported that she could not find a policy in the employee handbook. Mayor Bird will get a copy of the policy used by the State.
BEAUTIFICATION/PARKS/CEMETERY
Vickie Kozak reported that the community painter was slow but the paint looks good from a distance. There are some spots to touch up.
A tree in Junior Fontana’s yard needs to be trimmed. John will get a professional to look at the tree to assess what needs to be done.
ANNEXATION/SUB-DEV/PLANNING COMMISSION
No report.
STREETS/SIDEWALK/SEWER
No report.
SAFETY/INSURANCE
No report.
Fiscal Officer
No report.
Police Department
No report.
Fire Department
No report.
Street commissioner
No report
Zoning Inspector
There is grant money available nationwide for bike paths. Certain qualifications must be fulfilled in order to get the money. Alexander Pike may qualify as a “connector road”. Bob Hruska will follow up on this and keep council updated.
Board of Public Affairs
No report.
Motion to adjourn to executive session to discuss imminent litigation was made by Vickie Kozak and seconded by Mary Glovinsky. Verbal vote with all voting aye. Motion passed. Regular session ended and executive session began at 7:10 PM.
Motion to return to regular session was made by John Starcher and seconded by Mary Glovinsky. Verbal vote with all voting aye. Motion passed. Executive session ended and regular session resumed at 8:27PM.
Motion to adjourn was made by John Starcher and seconded by Vickie Kozak. Verbal vote with all voting aye. Meeting adjourned at 8:27 PM.
APPROVED:
_________________________________
Jacqueline A. Bird, Mayor
Attest:
____________________________________
Councilwoman Mary Glovinsky
for Kimberly A. Watts, Fiscal Officer
June 10, 2010
VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD JUNE 10, 2010
Mayor Jacqueline Bird called the meeting to order at 6:03 p.m. and asked everyone to stand for the Pledge of Allegiance.
Answering roll call was John Starcher, John McDonald, Vickie Kozak, and Angie Kukay. Mary Glovinsky was excused.
Also present was Solicitor Jim Barney, Fiscal Officer Kim Watts, and Zoning Inspector Bob Hruska. Guests: None.
LEGISLATION
President Pro Tem John Starcher read the legislation by title only.
ORDINANCE 6, 2010 – AN ORDINANCE ADOPTING THE PLAN OF OPERATION AND GOVERNANCE FOR THE ELECTRICITY AGGREGATION PROGRAM FOR THE VILLAGE OF MARBLEHEAD WITH FIRST ENERGY SOLUTIONS, AND DECLARING AN EMERGENCY.
Motion to waive three reading on three separate occasions made by John Starcher and seconded by Vickie Kozak. Roll call vote. All voted yes. Motion passed
Motion to retain the emergency clause made by Vickie Kozak and seconded by John McDonald. Roll call vote. All voted yes. Motion passed.
Motion to adopt Ordinance 6, 2010 made by Angie Kukay and seconded by John Starcher. Roll call vote. All voted yes. Motion passed. Ordinance 6, 2010 is hereby adopted.
RESOLUTION 4, 2010 – A RESOLUTION TO ADOPT THE SOLID WASTE MANAGEMENT PLAN FOR THE OTTAWA-SANDUSKY-SENECA JOINT SOLID WASTE MANAGEMENT DISTRICT. This is the first reading. The second reading will take place on June 24, 20120. No action taken.
RESOLUTION 5, 2010 – A RESOLUTION AUTHORIZIING THE MAYOR TO PREPARE AND SUBMIT AN APPLICATION TO PARTICIPATE IN THE OHIO PUBLIC WORKS COMMISSION STATE CAPITAL IMPROVEMENT AND/OR LOCAL TRANSPORTATION IMPROVEMENT PROGRAM(S) AND EXECUTE CONTRACTS AS REQUIRED AND DECLARING AN EMERGENCY.
Motion to waive three reading on three separate occasions made by John Starcher and seconded by Vickie Kozak. Roll call vote. All voted yes. Motion passed
Motion to retain the emergency clause made by John McDonald and seconded by Angie Kukay. Roll call vote. All voted yes. Motion passed.
Motion to adopt Resolution 5, 2010 made by John Starcher and seconded by John McDonald. Roll call vote. All voted yes. Motion passed. Resolution 5, 2010 is hereby adopted.
OLD BUSINESS
A. Kim Watts and John Starcher explained the new Drug Free safety Program and how it differs from our current participation. Angie Kukay to investigate our policy regarding post accident and injury testing along with reasonable suspicion in the employee handbook and the new fire department policy.
B. John Starcher has been in contact with Amy Heflinger regarding progress on the transfer of the website from Janelle Davenport. He will clarify the procedure for updating minutes.
Motion to authorize Mayor Bird to sign a contract for services with Amy Heflinger of AHA Creative for annual hosting fees and domain name renewal made by John Starcher and seconded by Angie Kukay. All voted yes. Motion passed.
C. Vickie Kozak reported that we were officially awarded the grant to test for potential hazards on the Gresh property. Action on the Wohlers property request is currently on hold.
NEW BUSINESS
A. Mayor Bird distributed change of committee assignments. Vickie Kozak will replace former Councilman Chris Skinner on the Planning Commission. John McDonald will replace Vickie Kozak as Chairman of Parks and the Streets Committee will have an open seat until further notice. Thanks to all for your cooperation.
B. John Starcher led the discussion of Memorial Day Parade protocol and guidelines. All agreed that sirens should not be used and that candy should not be thrown during this parade as it is more of a solemn ceremony to honor veterans. Appropriate dress is suggested for each organization. And all participants who are able should remain standing for the service at the memorial. Mayor Bird will ask Chief Fultz to distribute these guidelines next time we host the parade.
C. State representative Dennis Murray will be holding another Town Hall Meeting on Monday, June 28, 2010 at 6:00p.m. at the Marblehead Lighthouse. In the event of inclement weather it will be moved to the Marblehead Fire Station.
D. All village administration received invitations to the Third Annual Ohio Sea Grant Lake Erie Day on Wednesday, August 11, 2010 at the OSU Stone Laboratory on Gibraltar Island at Put-in-Bay. Please RSVP by email as soon as possible if you plan to attend.
E. The bill that contained a provision to lower the speed limits in the Village passed the Ohio Senate but did not pass in the House. Council wanted citizens to know that just because they voted to accept the ODOT recommended limits does not mean that they agreed. Not accepting the statutory limits would incur liability for both the maintenance of Ohio SR163 and the legality of speed citations.
COMMITTEE REPORTS
Solicitor
Will be out of state from July 3 through July 8, 2010. Rich Gillum and John Kocher will cover for anything we might need.
UTILITIES/FERRIES/WATERFRONT
Nothing to report.
ANNEXATION/SUB-DEV/PLANNING COMMISSION
No report.
STREETS/SIDEWALKS/SEWER
Nothing to report. John McDonald will be having surgery on Monday morning.
FINANCE & RECORDS
Nothing to report.
BEAUTIFICATION /PARKS/CEMETERY
James Park restroom doors open easily now. Painting still in progress. Community member has 60 hours left of service.
SAFETY/INSURANCE
Nothing to report.
Fiscal Officer
Will be out of town for the next meeting. Angie Kukay will also be excused from that meeting. Will ask Mary Glovinsky to take minutes.
Police Department
No report.
Fire Department
No report.
Street Commissioner
No report.
Zoning Inspector
Nothing to report.
Board of Public Affairs
No report.
Bills were reviewed and financial reports for the month of May were distributed by the Fiscal Officer prior to the meeting.
Motion to pay the monthly bills in the amount of $42,972.58 including payroll made by Vicki Kozak and seconded by Angie Kukay. Roll call vote. John Starcher abstained. All voted yes. Motion passed.
Motion to adjourn to executive session to discuss employee compensation and purchase of property made by John Starcher and seconded by Angie Kukay. Verbal vote with all voting aye. Motion passed. Regular session ended and executive session began at 6:57 p.m.
Motion to return to regular session made by Angie Kukay and seconded by Vickie Kozak. Verbal vote with all voting aye. Motion passed. Executive session ended and regular session resumed at 7:56 p.m.
Motion to adjourn made by John Starcher and seconded by Angie Kukay. Verbal vote with all voting aye. Meeting adjourned at 7:56 p.m.
APPROVED:
_________________________________
Jacqueline A. Bird, Mayor
Attest:
____________________________________
Kimberly A. Watts, Fiscal Officer