Regular Council Minutes

Board of Public Affairs Minutes

January 12, 2012

VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD JANUARY 12, 2012

Mayor Jacqueline Bird called the meeting to order at 6:00 p.m. and opened with the Pledge of Allegiance.

SWEARING IN NEWLY ELECTED OFFICIALS
Solicitor Jim Barney administered the oath of office to Mayor Jacqueline Bird, Councilwoman Angie Kukay and Board of Public Affairs members Robert Boytim and George Danchisen.

Mayor Bird administered the oath of office to newly elected Councilman Duane Myers.

ROLL CALL AND ATTENDANCE
Answering roll call were Dean Dorko, Vickie Kozak, Angie Kukay, John McDonald, Duane Myers and John Starcher.

Also present were Solicitor Jim Barney, Fiscal Officer Rhonda Botti Sowers, Police Chief Greg Fultz, Fire Chief Doug Waugh, Street Commissioner Bryan Lucas, Zoning Administrator Bob Hruska and Board of Public Affairs members Tom Bird, Robert Boytim and George Danchisen.

Visitors in attendance were John Kozak, Mary Ann Hirsch of the Ottawa County Leadership class, County Commissioner Steve Arndt and Ottawa County Sanitary Engineer J. Kelly Frey.

ELECTION OF PRESIDENT PRO TEM FOR 2012
Mrs. Kukay nominated John Starcher for President Pro Tem for 2012. Second by Mr. Dorko. There were no other nominations. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-abstained. Motion carried.

REVIEW RULES OF COUNCIL
Mayor Bird distributed the current Rules of Council for review. One suggestion for change is to move visitor comments to the beginning of the meeting rather than the end. New rules will be adopted at the February 12 regular meeting.

MINUTES
Minutes of the December 22, 2011 regular meeting were approved as submitted.

UPDATE ON THE ISLAND VIEW SEWER REPLACEMENT PROJECT
Kelly Frey and Steve Arndt were present to give an update on the Island View sewer replacement project which is scheduled to begin within two weeks. Mr. Frey left emergency contact information for anyone who has questions or concerns regarding the project.

STATE OF THE VILLAGE ADDRESS
Mayor Bird presented the annual State of the Village address (copy attached)

LEGISLATION
President Pro Tem John Starcher read the legislation by title only.
A. ORDINANCE NO. 17, 2011 – A PRELIMINARY ORDINANCE REGARDING THE RESURFACING OF ST. RT. 163 FROM NEAR TOWER ST. TO THE SOUTH END OF ALEXANDER PIKE, A DISTANCE OF 3.37 MILES, MORE OR LESS & THE REPLACING OF A CULVERT & SEA WALL NEAR COTTAGE COVE.

Motion to adopt Ordinance No. 17, 2011 made by Mr. Starcher and seconded by Mr. McDonald. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

OLD BUSINESS
A. Columbia Gas Bill Update – Solicitor Barney reported he has not been contacted by anyone from Columbia Gas following the response he sent regarding their bill for damages to the gas line at the foot of Clemons Street. At the request of Council he will send a follow-up letter to Columbia Gas.

B. Development of Storm Sewer Tap In Permit Application – Street Commissioner Lucas reported that the Village of Oak Harbor is currently working on storm sewer tap in permit. He will obtain a copy for the Solicitor to review.

NEW BUSINESS
A. Committee Assignments and Personnel Listing – Mayor Bird made the following 2012 Committee Assignments: Annexation/Subdivision/Planning Commission Vickie Kozak (Chair), Angie Kukay, John McDonald; Beautification/Parks/Cemetery John McDonald (Chair), Duane Myers, Dean Dorko; Streets/Sidewalks/Sewer Dean Dorko (Chair), John McDonald, John Starcher; Finance & Records John Starcher (Chair), Vickie Kozak, Angie Kukay; Safety & Insurance Angie Kukay (Chair), Duane Myers, Vickie Kozak; Utilities/Ferries/Waterfront Duane Myers (Chair), Dean Dorko, John Starcher. The Mayor also distributed an updated personnel list to reflect that Tom Bird is the newly elected President of the Board of Public Affairs.

B. Beacon/Peninsula News Assignments – Mayor Bird distributed the list of personnel assigned to submit an article for “The Village Square,” a monthly column which appears in The Peninsula News and The Beacon.

C. Police Contract with Danbury Township – The current contract with Danbury Township for 16 hours of weekly police service will expire February 9, 2012. Mayor Bird appointed a committee of John Starcher, Angie Kukay and Dean Dorko to evaluate how the changes made in the police department last year are working and make a report to Council. In the interim, Council agreed to continue with the Danbury Township contract and also to increase part-time officer Loren Welch from 24 to 32 hrs. per week. Mayor Bird will notify the township of the village’s intent.

D. Authorize Purchase of Backhoe – Mr. Lucas submitted a quote from Akron Tractor & Equipment for a New Holland B95B backhoe on a state purchasing contract in the amount of $72,089.64 with a trade-in allowance of $4,500.00 for the village’s 1972 backhoe making the total purchase price $67,589.64. Mr. Starcher moved to authorize the purchase of the New Holland backhoe from Akron Tractor & Equipment per the submitted quote. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

REPORTS

Solicitor
Mr. Barney had nothing to report.

Finance and Records Committee
Mr. Starcher had nothing to report.

Beautification/Parks/Cemetery Committee
Mr. McDonald had nothing to report.

Streets/Sidewalks/Sewer Committee
Mr. Dorko had nothing to report.

Utilities/Ferries/Waterfront
Mr. Myers reported attending his first BPA meeting on Tuesday.

Annexation/Subdivision/Planning Commission Committee
Mrs. Kozak had nothing to report.

Safety/Insurance Committee
Mrs. Kukay had nothing to report.

Fiscal Officer
Mrs. Sowers had nothing to report.

Police Department
Chief Fultz had no report.

Fire Department
Chief Waugh reported that meetings are continuing with representatives of Danbury Township and Lakeside Fire Department to explore the proposal made by Lakeside to consolidate the two departments. The Chief also said his department is researching needs for the purchase of a new ambulance and also looking into upgrading the current cardiac monitor.

Street Commissioner
Mr. Lucas had nothing to report.

Zoning Administrator
Mr. Hruska reported that the new laptop should arrive within the next few days.

Board of Public Affairs
No report.

VISITOR COMMENTS
Mr. Boytim expressed concern over the condition of a No Parking sign in front of Brown’s Dairy Dock. Mr. Lucas will look at it and see what needs to be done.

Mary Ann Hirsch, who was attending as a requirement of the Ottawa County Leadership class, commented that it was both interesting and enjoyable to observe the council working together.

AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $46,784.56 which includes December payroll made by Mrs. Kozak and seconded by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mrs. Kozak-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-abstained. Motion carried.

ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 7:20 p.m.

APPROVED:

_________________________________
Jacqueline A. Bird, Mayor


Attest:

____________________________________
Rhonda Botti Sowers, Fiscal Officer

December 22, 2011

VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD DECEMBER 22, 2011

Mayor Jacqueline Bird called the meeting to order at 6:07 p.m. and opened with the Pledge of Allegiance.

Answering roll call were John Starcher, John McDonald, Dean Dorko, Vickie Kozak, Mary Glovinsky and Angie Kukay.

Also present were Fiscal Officer Rhonda Botti Sowers, Zoning Administrator Bob Hruska and Street Commissioner Bryan Lucas.

There were no visitors in attendance.

MINUTES
Minutes of the December 8, 2011 regular meeting were approved as submitted.

LEGISLATION
President Pro Tem John Starcher read the legislation by title only.
A. ORDINANCE NO. 17, 2011 – A PRELIMINARY ORDINANCE REGARDING THE RESURFACING OF ST. RT. 163 FROM NEAR TOWER ST. TO THE SOUTH END OF ALEXANDER PIKE, A DISTANCE OF 3.37 MILES, MORE OR LESS & THE REPLACING OF A CULVERT & SEA WALL NEAR COTTAGE COVE.

Second reading. No action taken. Third reading will be January 12, 2012.

B. ORDINANCE NO. 18, 2011 – AN ORDINANCE APPROVING TEMPORARY
APPROPRIATIONS FOR CURRENT EXPENSES & OTHER EXPENDITURES OF THE VILLAGE OF MARBLEHEAD, STATE OF OHIO, DURING THE FISCAL YEAR BEGINNING JANUARY 1, 2012 & DECLARING AN EMERGENCY.

Motion to waive three readings on three separate occasions made by Mr. Starcher and seconded by Mr. Dorko. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

Motion to retain the emergency clause made by Mr. McDonald and seconded by Mrs. Kukay. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

Motion to adopt Ordinance No. 18, 2011 made by Mrs. Glovinsky and seconded by Mrs. Kozak. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

C. ORDINANCE NO. 19, 2011 – AN ORDINANCE TRANSFERRING FUNDS IN THE VILLAGE OF MARBLEHEAD & DECLARING AN EMERGENCY.

Motion to waive three readings on three separate occasions made by Mr. Dorko and seconded by Mrs. Glovinsky. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.
Motion to retain the emergency clause made by Mrs. Kukay and seconded by Mr. McDonald. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

Motion to adopt Ordinance No. 19, 2011 made by Mrs. Kozak and seconded by Mrs. Glovinsky. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

D. RESOLUTION NO. 9, 2011 – IN THE MATTER OF APPLICATION FOR PLACEMENT OF SHORELINE PROTECTION FOR BAY POINT ACQUISITION, LLC.

Motion to waive three readings on three separate occasions made by Mr. Starcher and seconded by Mr. Dorko. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

Motion to adopt Resolution No. 9, 2011 made by Mrs. Kukay and seconded by Mrs. Glovinsky. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

Mrs. Kukay was excused following the legislation.

OLD BUSINESS
A. Revision to Employee Evaluation Form – Mayor Bird provided copies of revisions to the employee evaluation form regarding the section dealing with departmental goals. Council was in agreement with this revision. The Mayor added that the evaluation process has been going well.

B. Rock of Ages Easement and Storm Sewer – Street Commissioner Lucas reported that he met with Herb Rickloff and Dave Shrock to discuss details of repairing or relocating the storm sewer which runs across the Rickloff property, Rock of Ages, at the foot of Clemons St. After learning that the cost to relocate would be substantially more than the cost to repair, Mr. Rickloff agreed to grant an easement to leave the line in its current location on his property. Mr. Lucas said Mr. Shrock will prepare and submit a quote to the Village for the repair work.

C. Clemons & Charles St. Paving, Drainage & Storm Sewer – Mr. Lucas submitted plans and specifications prepared by Kusmer and Associates for the Clemons and Charles Street paving, drainage and storm sewer improvement project. The engineer’s estimate for this project is $57,800.00. Council agreed to have Mr. Kusmer prepare bid packets.

NEW BUSINESS
There was no new business

REPORTS
Mayor
Mayor Bird extended thanks to Councilwoman Glovinsky for her years of service to the Village.
Mrs. Glovinsky is stepping down when her term finishes at the end of this year.

Solicitor
No report.

Utilities/Ferries/Waterfront Committee
Mr. Starcher had nothing to report.

Beautification/Parks/Cemetery Committee
Mr. McDonald reported that he met with Bob Boytim regarding the material from the recent water project which was inadvertently placed on Lafarge property adjacent to the Village property. Mr. McDonald will follow up with Lafarge to determine if remediation is required.

Streets/Sidewalks/Sewer Committee
Mr. Dorko noted the high water issue at Lakepoint Park abated when Lafarge stopped pumping from the quarry.

Annexation/Subdivision/Planning Commission Committee
Mrs. Kozak had nothing to report.

Finance & Records Committee
Mrs. Glovinsky had nothing to report.

Safety/Insurance Committee
No report.

Fiscal Officer
Mrs. Sowers had nothing to report.

Police Department
No report.

Fire Department
No report.

Street Commissioner
Mr. Lucas had nothing to report.

Zoning Administrator
Mr. Hruska had nothing to report.

Board of Public Affairs
No report.

VISITOR COMMENTS
There were no visitor comments.

AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $6,285.03 made by Mr. Starcher and seconded by Mr. Dorko. Vote: Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

ADJOURNMENT
Motion to adjourn made by Mr. Starcher and seconded by Mrs. Glovinsky. Meeting adjourned by unanimous vote at 6:37 p.m.

APPROVED:
_________________________________
Jacqueline A. Bird, Mayor


Attest:

____________________________________
Rhonda Botti Sowers, Fiscal Officer

December 8, 2011

VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD DECEMBER 8, 2011
Mayor Jacqueline Bird called the meeting to order at 6:05 p.m. and opened with the Pledge of Allegiance.

Answering roll call were John Starcher, John McDonald, Dean Dorko, Vickie Kozak, Mary Glovinsky and Angie Kukay. Mr. Dorko was excused from the meeting at 6:40 p.m.

Also present were Solicitor Jim Barney, Fiscal Officer Rhonda Botti Sowers, Zoning Administrator Bob Hruska and Street Commissioner Bryan Lucas.

Visitor in attendance were Kathy Radabaugh, Nan Sauber, Allison Holzaepfel, Charles Scott and Duane Myers.

MINUTES
Minutes of the November 10, 2011 regular meeting were approved as submitted. The November 24 regular meeting was cancelled due to the Thanksgiving holiday.

AMEND PERSONNEL POLICY
Mr. Starcher moved to amend the Personnel Manual to adopt Section 6.2 Flex Time and amend Section 9.1 to include mid-probationary evaluations. Second by Mrs. Glovinsky. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

LEGISLATION
President Pro Tem John Starcher read the legislation by title only.
A. ORDINANCE NO. 17, 2011 – A PRELIMINARY ORDINANCE REGARDING THE RESURFACING OF ST. RT. 163 FROM NEAR TOWER ST. TO THE SOUTH END OF ALEXANDER PIKE, A DISTANCE OF 3.37 MILES, MORE OR LESS & THE REPLACING OF A CULVERT & SEA WALL NEAR COTTAGE COVE.

First reading. No action taken. Second reading will be December 22, 2011.

SAFE ROUTES TO SCHOOL
Allison Holzaepfel, Danbury School nurse and Kathy Radabaugh, project volunteer presented information about the Safe Routes To School program, a Federal Highway Administration grant administered by ODOT. that can provide up to $750,000 for projects which enable or encourage active transportation such as walking or biking to and from schools. To be eligible for funding, a School Travel Plan (STP) needs to be developed and submitted by Fall 2012. Mrs. Holzaepfel asked if Council would be willing to join with Danbury Schools, Danbury Township and The Lakeside Association to share the cost of engineering and grant writing which totals $12,000. Mayor Bird pointed out the Safe Routes To School project is a good extension of Marblehead’s Master Trail plan.

Mr. Starcher moved to participate in the Safe Routes to School Program at a cost of $3,000 for engineering fees by Floyd Browne Group. Second by Mrs. Glovinsky. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

OLD BUSINESS
A. December 22, 2011 Regular Session Meeting – Mayor Bird reminded that the December 22, 2011 regular session meeting will be held for the purpose of conducting year end business.

B. Columbia Gas Bill – Mr. Barney submitted copies of a letter he sent to Columbia Gas in response to their claim for damages to a line on Clemons St. He stated the gas line was improperly located which resulted in the break while work was being done on a storm sewer. The break caused the Village to incur additional expense. Mr. Barney attached a copy of a June 29, 2011 letter he sent to Columbia Gas regarding another situation where gas lines were improperly located which caused additional cost to the Village during installation of water lines. Columbia Gas has not yet responded to the letter.

C. Clemons & Charles St. Paving, Drainage & Storm Sewer – Street Commissioner Lucas said Mr. Kusmer will have plans and specifications ready by the December 22 meeting.

Mr. Barney and Mr. Starcher reported that the Village does not have an easement for the storm sewer line which runs under the Rickloff property at the foot of Clemons St. Mr. Lucas met with Mr. Rickloff to discuss this situation. Mr. Rickloff is willing to grant an easement for the line but he asked if it could be moved about 6 to 8 ft. from the current location and offered to pay the additional cost. Mr. Lucas will obtain estimates from Dave Shrock for both options.

D. Street Committee Meeting with Lafarge and Danbury Township – Mr. Dorko reported on a meeting held earlier in the day with representatives of Lafarge and Danbury Township to discuss sharing the cost of the culvert replacement under Bayshore Road at Lakepoint Park. The culvert, which drains water from Lafarge’s quarry through the township’s park, is located under a state highway in the village. Mr. Dorko said Lafarge expressed interest in bidding on the project because they believe they can do it for much less than any other contractor. Township Trustee Charles Scott advised that the township has a deed to the property which makes the quarry responsible for maintaining the drainage. Mr. Dorko said no commitment has been made by either the quarry or the township to share in the cost.

Mr. Lucas said the project, which is being bid by ODOT, should be let in the spring and the Village will be responsible for the full cost unless the quarry and township agree to share in the expense. Project cost is estimated at $58,000 to $73,000.

Responding to a question from Mr. Starcher, Mr. Scott said the township’s position at this point is that they are not responsible although they haven’t ruled out participating. Mr. Scott clarified the 1945 deed to the property grants the quarry a right to discharge water through the park.

Mayor Bird expressed hope the township and Lafarge will cooperate with the village on the cost since all have a stake in this project.

E. Master Trail Plan Public Display – Mr. McDonald said the public display of the plan was held at the school November 14. Positive feedback was received from those who viewed the plan but the turnout was not very large. A second public display will be scheduled.

F. Evaluation Meeting – Mayor Bird reported annual employee evaluations are currently being completed. Suggestions for revisions to the form will be discussed at the December 22 meeting.

NEW BUSINESS
A. Renewal of Bay Point Agreement – Mrs. Glovinsky moved to renew a two year agreement with Bay Point which permits the demolition and disposal of any manufactured home, travel trailer or recreational vehicle determined to be an abandoned junk motor vehicle per ORC sections 4513.60 through 4513.63. Second by Mrs. Kukay. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

B. Health Insurance – Mr. Starcher moved to continue the contract with Consumer Driven Concepts to administer the Health Reimbursement Arrangement (HRA). Second by Mrs. Glovinsky. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

It was moved by Mr. Starcher and seconded by Mrs. Kozak that employee contributions for dependant health insurance coverage will continue to be paid through bi-weekly payroll deduction and will be calculated at 25% of the dependent premium or 10% of the total premium whichever is less for the employee. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

REPORTS
Mayor
Mayor Bird re-appointed Terry Glovinsky to a six year term on the Planning Commission.

The Mayor also reported there was discussion at the recent Planning Commission meeting
regarding short term rentals. Solicitor Barney will send notices to violators.

Solicitor
Mr. Barney had nothing to report.

Utilities/Ferries/Waterfront Committee
Mr. Starcher had nothing to report.

Beautification//Parks/Cemetery Committee
Mr. McDonald said he was notified by Dave Baker of Lafarge that material from the waterline replacement project had been placed on quarry property rather than the adjacent village property. Mr. Boytim will be notified of the situation.

Streets/Sidewalks/Sewer Committee
No report.

Annexation/Subdivision/Planning Commission Committee
Mrs. Kozak extended thanks to Mr. Lucas for putting up the Christmas bows along Main Street.

Finance & Records Committee
Mrs. Glovinsky had nothing to report.

Safety/Insurance Committee
Mrs. Kukay had nothing to report.

Fiscal Officer
Mrs. Sowers reported some of the departments have begun using the new time sheets and they are working out well. She also said the state will begin replacing UAN printers in March 2012.

Police Department
No report.

Fire Department
No report.

Street Commissioner
Mr. Lucas is still working on a proposal for a storm sewer tap-in permit application. He also reported that Mick Glovinsky inspected the Village Hall and will submit a quote to repair damage which is allowing rain water to leak at the front of the building.

Zoning Administrator
Mr. Hruska obtained a quote for a new Dell laptop computer to be used by the Zoning and Fiscal offices. A new computer was included in his departmental budget for purchase next year but the computer he has been using recently quit working and he would like to replace it as soon as possible. Council agreed this is necessary equipment and authorized the purchase to be made this year.

Board of Public Affairs
No report.

VISITOR COMMENTS
Charles Scott said he was present to support the Safe Routes to School project and thanked Council for their participation.

AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $14,917.24 made by Mr. McDonald and seconded by Mrs. Glovinsky. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. McDonald-yes; Mr. Starcher-abstained. Motion carried.

ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 7:13 p.m.

APPROVED:
_________________________________
Jacqueline A. Bird, Mayor


Attest:

____________________________________
Rhonda Botti Sowers, Fiscal Officer

November 10, 2011

VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD NOVEMBER 10, 2011
Mayor Jacqueline Bird called the meeting to order at 6:00 p.m. and opened with the Pledge of Allegiance.

Answering roll call were John Starcher, John McDonald, Dean Dorko, Vickie Kozak and Angie Kukay. Mary Glovinsky was excused.

Also present were Solicitor Jim Barney, Fiscal Officer Rhonda Botti Sowers, Zoning Administrator Bob Hruska, Street Commissioner Bryan Lucas and Board of Public Affairs president Bob Boytim.

There were no visitors in attendance.

MINUTES
Minutes of the October 27, 2011 regular meeting were approved as submitted.

Mayor Bird amended the agenda to include the following legislation:

LEGISLATION
President Pro Tem John Starcher read the legislation by title only.
A. ORDINANCE NO. 16, 2011 – AN ORDINANCE AUTHORIZING AN ADVANCE FROM THE GENERAL FUND TO THE COASTAL MANAGEMENT GRANT FUND IN THE VILLAGE OF MARBLEHEAD AND DECLARING AN EMERGENCY.

Motion to waive three readings on three separate occasions made by Mr. Starcher and seconded by Mr. McDonald. Vote: Mrs. Kukay-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

Motion to retain the emergency clause made by Mrs. Kozak and seconded by Mr. Dorko. Vote: Mrs. Kukay-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

Motion to adopt Ordinance No. 16, 2011 made by Mrs. Kukay and seconded by Mr. Starcher. Vote: Mrs. Kukay-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

Mr. Dorko was excused following the legislation.

OLD BUSINESS
A. Master Trail Plan Public Display – Mr. McDonald reported the public display of the plan will be held at the school at 6:00 p.m. November 14.

B. Columbia Gas Bill – Mr. Starcher compiled a written summary of the events which led to the gas line break on Clemons St. earlier this year. Included with the summary were photographs supporting the village’s claim that the gas line was improperly located and installed resulting in the break when work was being done on the storm sewer. The information was presented to the Solicitor who will be in contact with Columbia Gas regarding the bill they sent for reimbursement of damages to their line.

C. Clemons & Charles St. Paving, Drainage & Storm Sewer – Street Commissioner Lucas reported that plans and specifications for this project should be received from Kusmer and Associates prior to the next regular meeting. The plans will be reviewed in anticipation of bidding this project for completion next year.

Mr. Lucas also reported that Adkins came back to inspect the storm sewer line on Clemons St. and discovered thick roots clogging the line about 152 ft. from the catch basin. Because of the extent of the obstruction, the tile will need to be dug up and cleaned to remedy the situation. Quotes will be sought for doing this work.

D. Development of Storm Sewer Tap-In Permit Application – Mr. Starcher, Mr. Lucas and Mr. Barney are continuing work to develop a proposed tap-in application process for consideration of council.

E. Personnel Handbook – Flex Time, Part-Time Police Hours - Discussion was held on proposals to allow flex time within the work week. Final copy will be submitted for consideration and approval at the December 8 meeting.

For clarification in the future, it was agreed that any limits for part-time employee hours will be specified each year in the pay ordinance.

F. Time Sheets – Fiscal Officer Sowers submitted a sample time sheet Mr. Hruska has developed. It can be printed and filled in manually or done as a fill-in form on the computer. In response to a question from Mr. Boytim, Mrs. Sowers explained that the time cards currently being used have no place for employees to sign and verify their hours worked. She added that if a department chooses to continue using time cards in addition to the time sheets, Council will need to set restrictions on how many minutes before and after their shift an employee may clock in or out. The plan is to implement the new time sheets by the first of the year.

G. Street Committee Meeting with Lafarge and Danbury Township – Mr. Lucas said there has not yet been a meeting between the entities to co-ordinate the tile replacement at Lakepoint Park. Mayor Bird asked that Mr. Lucas arrange a meeting with Street Committee Chairman Dorko and Danbury Trustee president Dianne Rozak.

H. Evaluation Meeting – Mayor Bird reported meeting November 9 with all department heads to go over the new evaluation forms and process. She developed a schedule of designees responsible for rating and reviewing various employees. All evaluations need to be completed and reviewed by December 23 so they can be used in considering pay rates for 2012.

Solicitor Barney recommended the evaluation schedule be incorporated into the personnel policy. Mayor Bird added that the evaluation form calls for a mid-probation evaluation but current policy only requires one evaluation at the end of probation. She recommended the personnel handbook be amended to include the mid-probation evaluation.


NEW BUSINESS
A. Cancel November 24 Regular Session Meeting – Due to a conflict with Thanksgiving, the November 24 regular session meeting was cancelled.

B. December 22 Regular Session Meeting – The December 22, 2011 regular session meeting will be held for the purpose of conducting year end business.

C. Village Tree Lighting Ceremony – The Police Department will host the annual Village tree lighting ceremony in James Park at 6:30 p.m. Friday, November 25, 2011.

D. Gresh Property Sewer Tap – Mrs. Sowers reported that the Village is still paying a $27.00 monthly sewer bill for the connection on the Gresh property. A $25.00 permit fee would be required to disconnect the line. Currently, reconnection would require a payment of $324.00 plus a $25.00 permit fee and a $100 inspection fee. If a reconnection time limit is ever imposed and a new tap is required there would be a $2,500.00 fee. Council will maintain the connection for the present time.

E. Status of Daisy Day Festival – Mr. Starcher reported that Daisy Day, Inc., the non-profit corporation overseeing the Daisy Day Festival voted in 2010 to disband the group and discontinue activity. The formal dissolution process will be completed in the near future.

REPORTS

Solicitor
Mr. Barney had nothing to report.

Utilities/Ferries/Waterfront Committee
Mr. Starcher had nothing to report.

Beautification//Parks/Cemetery Committee
Mr. McDonald had nothing to report.

Streets/Sidewalks/Sewer Committee
No report.

Annexation/Subdivision/Planning Commission Committee
Mrs. Kozak had nothing to report.

Finance & Records Committee
No report.

Safety/Insurance Committee
Mrs. Kukay had nothing to report.

Fiscal Officer
Mrs. Sowers had nothing to report.

Police Department
No report.

Fire Department
No report.

Street Commissioner
Mr. Lucas had nothing to report.

Zoning Administrator
Mr. Hruska had nothing to report

Board of Public Affairs
Mr. Boytim reported a progress meeting for the Phase II waterline replacement was held earlier in the day and the project is now essentially completed. The concrete and blacktop repair will be done next week and seeding will be done next spring. He said Speer Bros. did a great job on this project.

VISITOR COMMENTS
There were no visitor comments.

AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $23,448.50 made by Mrs. Kukay and seconded by Mr. McDonald. Vote: Mrs. Kukay-yes; Mrs. Kozak-abstained; Mr. McDonald-yes; and Mr. Starcher-abstained. Motion carried.

ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 7:27 p.m.

APPROVED:
_________________________________
Jacqueline A. Bird, Mayor

Attest:

____________________________________
Rhonda Botti Sowers, Fiscal Officer

October 27, 2011

VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD OCTOBER 27, 2011

Mayor Jacqueline Bird called the meeting to order at 6:00 p.m. and opened with the Pledge of Allegiance.

Answering roll call were John Starcher, John McDonald, Vickie Kozak, Mary Glovinsky and Angie Kukay. Dean Dorko was detained and arrived at 6:15 p.m.

Also present were Fiscal Officer Rhonda Botti Sowers, Zoning Administrator Bob Hruska, Street Commissioner Bryan Lucas and Police Chief Greg Fultz.

Visitor in attendance was Duane Myers.

MINUTES
Minutes of the October 13, 2011 regular meeting were approved as submitted.

LEGISLATION
President Pro Tem John Starcher read the legislation by title only.
A. ORDINANCE NO. 15, 2011 – AN ORDINANCE TRANSFERRING FUNDS IN THE VILLAGE OF MARBLEHEAD AND DECLARING AN EMERGENCY.

Motion to waive three readings on three separate occasions made by Mr. Starcher and seconded by Mr. McDonald. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

Motion to retain the emergency clause made by Mrs. Glovinsky and seconded by Mrs. Kukay. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

Motion to adopt Ordinance No. 15, 2011 made by Mr. McDonald and seconded by Mrs. Kozak. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

OLD BUSINESS
A. Status of house at 214 E. Main – Mr. Lucas said a demolition permit has been obtained and all utilities except gas have been discontinued. As soon as the gas is disconnected demolition work will begin.

B. Master Plan Bike Path Meeting – Mr. McDonald gave a brief report on the second meeting of the committee which is preparing the Master Plan for a Bike Path which was held October 6. A public meeting to display and receive input on the proposed plan will be held November 14 at 6:00 p.m. at Danbury High School.

C. Development of storm sewer tap-in application – Council is continuing to study implementation of a storm sewer tap-in permit. Discussion will continue at the next meeting.

E. Discussion on time sheet usage – Mrs. Sowers submitted several examples of time sheets which could be adapted for village use. Council agreed the simplest of the three would be most effective. Mr. Hruska volunteered to create a fill-in form which could be used either manually or on the computer. Mrs. Sowers would like to have time sheets available for use in 2012.

Discussion followed on discontinuing use of time clocks and also ways to allow flex time. Council agreed to study these issues and continued discussion to the next meeting.

F. Payroll Direct Deposit – Mr. Starcher moved to offer direct deposit of payroll through the Marblehead Bank for those employees who wish to participate. Second by Mr. Dorko. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

Mrs. Sowers said she will begin the process of setting up this new system and hopes to have it available to employees by January.

G. Alexander Pike – Mr. Starcher reported that Chuck Hall of Floyd Browne Group has suggested conducting a more thorough traffic count as well as doing core samples to determine the need for a road base in anticipation of resubmitting applications for the Alexander Pike waterline replacement project and the Alexander Pike repaving project for OPWC Issue I funding next year.

NEW BUSINESS
A. Motion to transfer funds from checking to STAR Ohio investment – Mr. Dorko moved to transfer $250,000.00 from the Marblehead Bank checking to STAR Ohio investment. Second by Mrs. Glovinsky. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

B. Part time police officers weekly hours – Mrs. Sowers said the full-time members of the police department, Chief Fultz and Ptl. Joy, both have vacation and personal time to use before the end of the year. Scheduling part-time officer to fill in could cause them to exceed their 32 or 24 hour per week limits. She added that when Council took action in February to restructure the police department a budget was approved which listed two officers at 32 hrs. per week/1664 hrs. per year and one officer at 24 hr. per week/1248 hrs. per year and asked whether it was council’s intent to limit the weekly hours for these employees or the annual hours. Council agreed the weekly numbers were used as a budgeting tool but the intent was to set an annual limit because the nature of the police positions requires flexibility in scheduling.

C. Authorize fiscal officer to make supplemental appropriations within a fund when necessary - Mrs. Sowers asked for authorization to do supplemental appropriations as needed without prior Council approval each time. She explained why supplemental appropriations may be needed and said they are not transfers of funds but merely reallocation between line items of appropriations already approved by Council. She added the UAN system will only allow supplemental appropriations within a fund and will not allow appropriations to exceed the total approved by Council.

Mrs. Kozak moved to authorize the fiscal officer to do supplemental appropriations within a fund when necessary. Second by Mr. Starcher. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

REPORTS

Solicitor
No report.

Utilities/Ferries/Waterfront Committee
Mr. Starcher had nothing to report.

Beautification//Parks/Cemetery Committee
Mr. McDonald reported that BPA member George Danchisen informed him Bergman, Inc. will be repairing the pavement at the corner of Stone and Prairie Streets in the near future.

Streets/Sidewalks/Sewer Committee
Mr. Dorko had nothing to report.

Annexation/Subdivision/Planning Commission Committee
Mrs. Kozak had nothing to report.

Finance & Records Committee
Mrs. Glovinsky reported that the finance committee met October 24 to work on appropriations for 2012. Next meeting will be November 21.

Safety/Insurance Committee
Mrs. Kukay said she looked into the question of adding a spouse to the village health insurance plan. Unless there is a qualifying event, such as a loss of other coverage, dependants can only be added during the open enrollment period which is in August and September each year.

Fiscal Officer
Mrs. Sowers had nothing to report.

Police Department
Chief Fultz had nothing to report.

Fire Department
No report.

Street Commissioner
Mr. Lucas said the environmental mats have not yet been removed from the storm sewers between Clemons Cemetery and the lighthouse. These mats were installed during the waterline replacement project and were to be removed when the Phase I project was completed. Mr. Starcher asked that Mr. Lucas follow-up with Mr. Biers to get this resolved.

Mr. Lucas reported the storm sewer repairs have been made by the Rock of Ages contractor. Council authorized Mr. Lucas to have Adkins come back to complete clearing and evaluating the tile at the foot of Clemons St.

Specifications being prepared by Kusmer and Associates for paving Clemons and Charles St. are not yet completed. The plan is to bid the project now in anticipation of paving in the spring.

Mr. Lucas also stated the last day for seasonal employee Steve Dress will be October 28. Mr. Lucas anticipates bringing him back April 1, 2012.

Zoning Administrator
Mr. Hruska had nothing to report

Board of Public Affairs
No report.

VISITOR COMMENTS
There were no visitor comments.

AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $5,371.25 made by Mr. Starcher and seconded by Mrs. Kukay. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-abstained. Motion carried.

ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 7:02 p.m.

APPROVED:
_________________________________
Jacqueline A. Bird, Mayor


Attest:

____________________________________
Rhonda Botti Sowers, Fiscal Officer

October 13, 2011

VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD OCTOBER 13, 2011
President Pro Tem John Starcher called the meeting to order at 6:00 p.m. and opened with the Pledge of Allegiance.

Answering roll call were John Starcher, Dean Dorko, Vickie Kozak, Mary Glovinsky and Angie Kukay. John McDonald was excused.

Also present were Fiscal Officer Rhonda Botti Sowers, Solicitor Jim Barney, Zoning Administrator Bob Hruska and Board of Public Affairs member Tom Bird.

Visitors in attendance were Duane Myers and Mary Dorko.

MINUTES
Minutes of the September 22, 2011 regular meeting were approved as submitted.

LEGISLATION
President Pro Tem John Starcher read the legislation by title only.
A. ORDINANCE NO. 14, 2011 – AN ORDINANCE REPEALING ORDINANCE 5 OF 2011 IN ITS ENTIRETY AND ENACTING LEGISLATION REPLACING AND
CORRECTING ORDINANCE 5 OF 2011 PROVIDING FOR A PAY INCREASE AND
SETTING WAGE RATES FOR EMPLOYEES IN THE VILLAGE OF MARBLEHEAD AND DECLARING AN EMERGENCY.

Motion to waive three readings on three separate occasions made by Mrs. Glovinsky and seconded by Mr. Dorko. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. Starcher-yes. Motion carried.

Motion to retain the emergency clause made by Mrs. Kukay and seconded by Mr. Dorko. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. Starcher-yes. Motion carried.

Motion to adopt Ordinance No. 14, 2011 made by Mrs. Kozak and seconded by Mrs. Glovinsky. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. Starcher-yes. Motion carried.

OLD BUSINESS
A. Status of Notary – Bob Hruska has completed the test to become a Notary Public and is awaiting paperwork to complete the process.

B. Status of House on former Gresh property – Due to the fact there were no offers to purchase and remove the house from village property at 214 E. Main St., motion was made by Mr. Dorko and seconded by Mrs. Kukay to authorize the demolition of the structure. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. Starcher-yes. Motion carried.

C. Master Plan Bike Path Meeting – Mr. Starcher gave a brief update on the Master Plan Bike Path meeting held October 6.

D. Columbia Gas bill for Clemons St. line break – Mr. Starcher and Solicitor Barney are following up with Columbia Gas on this issue.

E. Clemons and Charles Streets paving and drainage – Specifications have not yet been completed by Kusmer and Associates for this project.

F. Update on Employee Meeting – Mrs. Sowers reported on the employee meeting held September 28 regarding the new personnel policy. Brief discussion followed on flex time, comp time and creation of uniform time sheets.

G. Alexander Pike Waterline and Paving Projects – Mr. Starcher reported that Floyd Browne Group will not charge for the cost of preparing the applications for the Alexander Pike waterline replacement project and the Alexander Pike repaving project recently submitted for OPWC Issue I funding. Because they were not approved this year, these projects will be resubmitted for consideration in the next round of funding.
.
NEW BUSINESS
A. Develop storm sewer tap permit – Mr. Starcher provided a copy of the storm sewer tap permit form used by the Ottawa County Engineer’s office and suggested a similar permit policy be implemented by the village. Solicitor Barney said legislation will need to be prepared to establish a tap permit requirement and any associated fee.

B. Penalties and interest for 2nd quarter bed and boat tax remittance – Mrs. Sowers asked Council to consider waiving the interest and penalty for late payment of 2nd quarter lodging and dock taxes because statements were not sent due to her error. Following discussion, Mrs. Glovinsky moved to waive interest and penalties for late filing of 2nd quarter lodging and dock taxes provided they are remitted along with 3rd quarter reports and payments not later than October 31, 2011 and also to refund 2nd quarter interest and penalties in the amount of $466.68 which were paid by Bay Point. Second by Mr. Dorko. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. Starcher-yes. Motion carried.

C. Change directive #1 for the SR 163 Phase 2 waterline replacement – Mr. Starcher submitted a change order request by Speer Brothers for the Phase 2 waterline replacement project. He stated the Board of Public Affairs reviewed and approved the request at its October 12 meeting. Mrs. Sowers said the additional cost is still under the total appropriation for the project. Mr. Dorko moved to approve change directive #1 in an amount not to exceed $16,000.00 for Phase 2 of the SR 163 waterline replacement. Second by Mrs. Kukay. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. Starcher-yes. Motion carried.

D. Health insurance dependant coverage – Mr. Starcher asked Mrs. Kukay to investigate whether it is possible to add a dependant to the village’s health plan if that dependant has other health insurance available but the cost of the other insurance is prohibitive.

E. Fiscal Officer’s required weekly hours – Mrs. Sowers reported she occasionally finds it difficult to not exceed 32 hours for the work week. She attributed this to the fact that some tasks are taking longer because of time spent researching what has or has not been done in the past and searching for supporting documentation but believes this is just a temporary situation. Mrs. Kozak moved to authorize up to an additional 4 hours per week for the Fiscal Officer’s time. Second by Mrs. Kukay. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. Starcher-yes. Motion carried.

F. Clean up after pets – Mrs. Kozak said she has received complaints about the mess left along sidewalks by pet owners who are not cleaning up after their dogs. Council stated owners need to be reminded to observe pet etiquette and clean up after their dogs.

REPORTS

Solicitor
Mr. Barney had nothing to report.

Utilities/Ferries/Waterfront Committee
Mr. Starcher had nothing to report.

Beautification//Parks/Cemetery Committee
No report.

Streets/Sidewalks/Sewer Committee
Mr. Dorko had nothing to report.

Annexation/Subdivision/Planning Commission Committee
Mrs. Kozak provided a sample of a gold, all-weather bow which she feels could be attached to flag poles along Main Street and used as holiday decorations. Cost is $2.00 per bow. Mr. Dorko moved to authorize the purchase of 200 holiday bows at a cost of $2.00 per bow. Second by Mrs. Glovinsky. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kukay-yes; Mr. Dorko-yes; Mr. Starcher-yes. Motion carried.

Finance & Records Committee
Mrs. Glovinsky had nothing to report.

Safety/Insurance Committee
Mrs. Kukay had nothing to report.

Fiscal Officer
Mrs. Sowers met with Marblehead Bank officials recently to learn about the direct deposit payroll program.

Police Department
No report.

Fire Department
No report.

Street Commissioner
No report.

Zoning Administrator
Mr. Hruska said after experimenting with several programs to create a fill-in employee evaluation form, he found Adobe Acrobat to be the best. He said the trial version he has been using will expire soon and asked for approval to purchase the software which costs $449. Mr. Hruska added that both the fiscal office and the zoning department could use this program to convert a number of forms to a fill-in format. Council authorized purchase of the Adobe Acrobat software.

Board of Public Affairs
Mr. Bird gave a brief update on the status of the Phase 2 waterline replacement being done by Speer Brothers. He noted the project is going well and should be substantially completed by November 7.

VISITOR COMMENTS
There were no visitor comments.

AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $12,670.91 made by Mrs. Glovinsky and seconded by Mr. Dorko. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. Starcher-abstained. Motion carried.

ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Dorko. Meeting adjourned by unanimous vote at 6:56 p.m.


APPROVED:

_________________________________
Jacqueline A. Bird, Mayor


Attest:

____________________________________
Rhonda Botti Sowers, Fiscal Officer

September 22, 2011

VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD SEPTEMBER 22, 2011

Mayor Jacqueline Bird called the meeting to order at 6:00 p.m. and opened with the Pledge of Allegiance.

Answering roll call were John Starcher, John McDonald, Dean Dorko, Vickie Kozak and Mary Glovinsky. Angie Kukay was excused.

Also present were Fiscal Officer Rhonda Botti Sowers and Street Commissioner Bryan Lucas.

There were no visitors in attendance.

MINUTES
Minutes of the September 8, 2011 regular meeting were approved as submitted.

AMEND SEPT. 8 BILL TOTAL
Mrs. Glovinsky moved to amend the total amount authorized for payment of bills at the September 8 regular meeting from $11,780.30 to $11,661.39 to correct overpayments. Second by Mrs. Kozak. Vote: Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-abstained. Motion carried.

LEGISLATION
There was no legislation.

OLD BUSINESS
A. Vacation – Mayor Bird reminded everyone she will be on vacation from October 1-15.
Council President Pro Tem John Starcher will be acting mayor in her absence.

B. Master Plan Bike Path Meeting – Next meeting of the Master Plan Bike Path committee
will be at 6:00 p.m. October 6 in the Fire Station.

C. Employee Meeting – A mandatory employee meeting will be held at 1:00 p.m. September 28 to distribute and review changes to the recently adopted personnel manual.

D. Insured Employee Meeting – A mandatory meeting for all employees covered under the village health care plan will be held at 1:30 p.m. September 28. Insurance agent Kevin Lindsley will be available to go over details of the plan. Covered spouses are invited to attend as well.

E. BWC Third Party Administrator – Mrs. Sowers submitted quotes from Comp Management and Sheakley, each in the amount of $500.00 per year, for TPA services. Current TPA service is provided by Comp Management.

Mr. Starcher moved to accept Comp Management’s proposal for third party administrator services in the amount of $500.00. Second by Mr. Dorko. Vote: Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

F. Rock of Ages Drainage Issue – Mr. Starcher and Mr. Lucas reported that part of the problem with drainage at the foot of Clemons Street is the result of three connections improperly tied into the village storm sewer by contractors performing work at Rock of Ages. These connections have caused obstructions which prevent the root cleaning machine from clearing the line. Mr. Lucas explained to the Rock of Ages owner Herb Rickloff that the connections need to be made with a saddle fitting and cannot protrude into the tile. Mr. Lucas recommended the village establish a permit process for connections to the storm sewer in an effort to avoid problems of this type in the future.

G. Clemons and Charles Streets paving and drainage – Mr. Lucas submitted a quote from Kusmer and Associates in the amount of $4600.00 for specifications and bid packets for the Clemons and Charles Streets paving and drainage project. The quote includes survey work, plans, specifications, bid packets, construction inspection and storm sewer layout.

Mr. Starcher moved to accept the quote from Kusmer and Associates for the Clemons Street-Charles Street paving and storm sewer improvements in the amount of $4600.00. Second by Mrs. Glovinsky. Vote: Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

H. Columbia Gas Bill for Clemons St. line break – Mr. Starcher reported the village has received a bill from Columbia Gas for repair of damages to a line on Clemons St. He said the line was damaged because it was improperly run through the village storm sewer.
Solicitor Jim Barney will be communicating with Columbia Gas regarding this issue.

I. Ottawa County Community Foundation Grants – Mrs. Kozak announced that grants issued by the Ottawa County Community Foundation could be used for village Christmas decorations. Mrs. Kozak plans to attend the grant workshop in January to learn more about the application process.

NEW BUSINESS
A. Personal Time – Mayor Bird said she and Mrs. Sowers recently discussed the current policy regarding employee use of personal time and the fact that it can only be used in four hour increments. She gave an example of an employee who might need to leave work a half hour early for a doctor’s appointment but must still use four hours of personal time. Discussion followed on various ways to address this type of situation.

Mr. Starcher moved to amend Section 7.2.3 of the Personnel Handbook to state that personal days may be used for any personal reason in 0.5 hour increments. Second by Mr. Dorko. Vote: Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

REPORTS

Solicitor
No report.

Utilities/Ferries/Waterfront Committee
Mr. Starcher said Phase 2 of the SR 163 waterline replacement project is underway. He also reported that the Alexander Pike waterline replacement and repaving projects were not considered for Issue II funding in the current round of applications.

Beautification/Parks/Cemetery Committee
Mr. McDonald had nothing to report.

Streets/Sidewalks/Sewer Committee
Mr. Dorko had nothing to report.

Annexation/Subdivision/Planning Commission Committee
Mrs. Kozak had nothing to report.

Finance & Records Committee
Mrs. Glovinsky had nothing to report.

Safety/Insurance Committee
No report.

Fiscal Officer
Mrs. Sowers stated she has received the links to upload minutes to the website and should have them current again within a week.

Police Department
No report.

Fire Department
No report.

Street Commissioner
Mr. Lucas said there has been a problem of rain coming in through vents on the front of the Village Hall when winds are blowing from the north. Council authorized him to look into installing some sort of vent cover.

Zoning Administrator
No report.

Board of Public Affairs
No report.

VISITOR COMMENTS
There were no visitor comments.

AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $9,286.95 made by Mr. Starcher and seconded by Mr. Dorko. Vote: Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

ADJOURNMENT
Motion to adjourn made by Mrs. Glovinsky and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 6:53 p.m.

APPROVED:
_________________________________
Jacqueline A. Bird, Mayor


Attest:

____________________________________
Rhonda Botti Sowers, Fiscal Officer

September 8, 2011

VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD SEPTEMBER 8, 2011

Mayor Jacqueline Bird called the meeting to order at 6:10 p.m. and opened with the Pledge of Allegiance.

Answering roll call were John Starcher, John McDonald, Dean Dorko, Vickie Kozak, Mary Glovinsky and Angie Kukay.

Also present were Fiscal Officer Rhonda Botti Sowers, Solicitor Jim Barney, Street Commissioner Bryan Lucas and Zoning Administrator Bob Hruska.

Visitor in attendance was Duane Myers.

MINUTES
Minutes of the August 25, 2011 regular meeting were approved as submitted.

LEGISLATION
President Pro Tem John Starcher read the legislation by title only.
A. ORDINANCE NO.13 OF 2011 – AN ORDINANCE REPEALING ORDINANCE
NO. 14 PASSED IN 1985 AND ORDINANCE NO. 2, 2002 AND ANY OTHER ORDINANCES THAT ARE IN CONFLICT WITH THE NEWLY ADOPTED PERSONNEL POLICY AND PROCEDURES MANUAL OF THE VILLAGE OF MARBLEHEAD.

Motion to waive three readings on three separate occasions made by Mr. Starcher and seconded by Mrs. Kukay. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

Motion to adopt Ordinance No. 13, 2011 made by Mr. Starcher and seconded by Mrs. Kukay. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

B. RESOLUTION NO. 7, 2011 – A RESOLUTION ACCEPTING THE AMOUNTS AND RATES AS DETERMINED BY THE BUDGET COMMISSION AND AUTHORIZING THE NECESSARY TAX LEVIES AND CERTIFYING THEM TO THE COUNTY AUDITOR.

Motion to adopt Resolution No. 7, 2011 made by Mrs. Glovinsky and seconded by Mrs. Kozak. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

C. RESOLUTION NO. 8, 2011 – IN THE MATTER OF APPLICATION FOR WATERFRONT DEVELOPMENT BY ROY S. AND STANLEY L. SCHWARTZ.

Motion to waive three readings on three separate occasions made by Mr. Starcher and seconded by Mrs. Glovinsky. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

Motion to adopt Resolution No. 8, 2011 made by Mr. Dorko and seconded by Mrs. Kozak. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

OLD BUSINESS
A. Personnel Handbook – Mr. Starcher moved to adopt the new employee handbook and repeal the old book. Second by Mrs. Kukay. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

B. Employee Meeting – Mrs. Sowers will schedule a meeting with employees to distribute new employee handbooks and review changes. Insurance agent Kevin Lindsley will also be available at this meeting to meet with those employees enrolled in the health insurance plan.

C. BWC Third Party Administrator – Mrs. Sowers reported she has a quote for TPA services from Comp Management but has not yet received one from Sheakley. She anticipates receiving the quote before the September 22 council meeting.

D. ODOT Culvert Project – Mr. Lucas said he has spoken with township trustees Dave Hirt and Charles Scott regarding this project and they plan to discuss it at their Board meeting. Mayor Bird suggested Councilman Dorko, chairman of the street committee, schedule a meeting with township and quarry officials to facilitate discussion on allocation of costs for this project.

E. Clemons and Charles Streets paving and drainage – Mr. Lucas said Kusmer and Associates will be submitting a quote for engineering and preparation of specifications for the Clemons and Charles Streets paving and drainage project. Mr. Lucas added that it may be necessary to bid the project this year and have the work done when weather allows in the spring.

F. Rock of Ages – Mr. Starcher reported that the Lakeside Fire Department was able to maneuver the ladder truck at the end of Clemons Street but in order to do so they had to get out of the truck to move the sign placed in a bucket in the road right-of-way by the Rickloffs. Mr. Starcher will contact Mr. Rickloff to advise him the sign cannot be placed in the right-of-way.
.
NEW BUSINESS
A. Council set Trick-or-Treat hours from 6:00 to 8:00 p.m. on Monday, October 31, 2011.

B Mayor Bird reported the Marblehead Fire Department Association will hold a reverse raffle fundraiser on September 17.

C. Mr. Starcher volunteered to obtain a quote from Lake Disposal for trash pick-up. The village’s current trash hauler is Allied Waste.

REPORTS
Mayor
Mayor Bird reported that she met with Planning Commission Chairman Hal Clagg and Zoning Administrator Bob Hruska following the August 25 meeting when Steve Ott, legal counsel for the Baycliffs Homeowners Association, expressed concern about the handling of issues by these
two village officials. Following her investigation, the mayor assured council the allegations brought forward are unfounded. She added there have been times, not only with Baycliffs, but other areas of the village as well, when there has been zoning controversy, but said in each instance Mr. Clagg, Mr. Hruska and the Planning Commission acted appropriately, protecting the Village through enforcement of the Zoning Ordinance. Mayor Bird surmised that zoning issues will arise in the future, but stated her Administration will continue to support the Planning Commission, Chairman Hal Clagg and Zoning Administrator Bob Hruska at 110% as they do the jobs they were appointed or hired to enforce daily.

Solicitor
Mr. Barney had nothing to report.

Utilities/Ferries/Waterfront Committee
Mr. Starcher said Speer Brothers is in the process of delivering equipment and supplies to begin the Phase II waterline replacement project. He also reported that Kwest has re-seeded in the area of the Phase I project where grass failed to grow.

Beautification//Parks/Cemetery Committee
Mr. McDonald reported on the September 1 meeting of the committee to develop the master trail plan. The group plans to meet two more times for work sessions before scheduling a public meeting. The committee’s next meeting will be October 6 at 6:00 p.m. in the Fire Station.

Streets/Sidewalks/Sewer Committee
Mr. Dorko had nothing to report.

Annexation/Subdivision/Planning Commission Committee
Mrs. Kozak gave a brief report on the September Planning Commission meeting.

Finance & Records Committee
Mrs. Glovinsky stated the Finance Committee will meet at 4:00 p.m. September 13 to begin the budget process.

Safety/Insurance Committee
Mrs. Kukay had nothing to report.

Fiscal Officer
Mrs. Sowers announced that, effective September 7, she will maintain regular office hours of 9:00 a.m. to 3:00 p.m., Monday through Thursday. She also reported that she will be attending a village fiscal officer training conducted by the Auditor of State’s office on October 11 in Perrysburg.

Police Department
No report.

Fire Department
No report.

Street Commissioner
No report.

Zoning Administrator
Mr. Hruska reported an active month in August with permits issued for five new homes.

Board of Public Affairs
No report.

VISITOR COMMENTS
There were no visitor comments.

AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $11,780.30 made by Mrs. Glovinsky and seconded by Mr. Dorko. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-abstained. Motion carried.

ADJOURNMENT
Motion to adjourn made by Mr. Starcher and seconded by Mrs. Kukay. Meeting adjourned by unanimous vote at 6:52 p.m.

APPROVED:
_________________________________
Jacqueline A. Bird, Mayor


Attest:

____________________________________
Rhonda Botti Sowers, Fiscal Officer

August 25, 2011

VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD AUGUST 25, 2011

Mayor Jacqueline Bird called the meeting to order at 6:00 p.m. and opened with the Pledge of Allegiance.

Answering roll call were John Starcher, John McDonald, Dean Dorko, Vickie Kozak, Mary Glovinsky and Angie Kukay.

Also present were Fiscal Officer Rhonda Botti Sowers, Solicitor Jim Barney and Zoning Administrator Bob Hruska.

Visitors in attendance were Steven M. Ott, Michael Kelty, James C. Redinger, Mary Beth Eisman, Harry Eisman, Joan Sturgill, Robert Sturgill, Bob Speck and Rick Schulz.

MINUTES
Minutes of the August 11, 2011 regular meeting were approved as submitted.

BAYCLIFFS HOME OWNERS’ ASSOCIATION
Attorney Steve Ott was present on behalf of the Baycliffs Home Owners’ Association (BHOA) to express concern about Stop Work orders issued as a result of a current dredging project. In particular he lodged complaints against Zoning Administrator Bob Hruska and Planning Commission chairman Hal Clagg.

LEGISLATION
President Pro Tem John Starcher read the legislation by title only.
A. ORDINANCE NO. 11, 2011 – AN ORDINANCE TO AMEND APPROPRIATIONS
FOR CURRENT EXPENSES AND OTHER EXPENDITURES OF THE VILLAGE OF
MARBLEHEAD, STATE OF OHIO, DURING THE FISCAL YEAR ENDING DECEMBER 31, 2011 AND DECLARING AN EMERGENCY.

Motion to waive three readings on three separate occasions made by Mr. Starcher and seconded by Mr. Dorko. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

Motion to retain the emergency clause made by Mrs. Glovinsky and seconded by Mrs. Kukay. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

Motion to adopt Ordinance No. 11, 2011 made by Mr. Dorko and seconded by Mrs. Kozak. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

B. ORDINANCE NO. 12, 2011 – AN ORDINANCE TRANSFERRING FUNDS IN THE VILLAGE OF MARBLEHEAD AND DECLARING AN EMERGENCY.
Motion to waive three readings on three separate occasions made by Mr. Starcher and seconded by Mrs. Glovinsky. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

Motion to retain the emergency clause made by Mr. Starcher and seconded by Mrs. Kukay. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

Motion to adopt Ordinance No. 12, 2011 made by Mrs. Kozak and seconded by Mr. Dorko. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

C. RESOLUTION NO. 5, 2011 – A RESOLUTION AUTHORIZING THE MAYOR TO PREPARE AND SUBMIT AN APPLICATION TO PARTICIPATE IN THE OHIO PUBLIC WORKS COMMISSION STATE CAPITAL IMPROVEMENT AND/OR LOCAL TRANSPORTATION IMPROVEMENT PROGRAMS AND TO EXECUTE CONTRACTS AS REQUIRED FOR THE ALEXANDER PIKE WATERLINE REPLACEMENT PROJECT AND DECLARING AN EMERGENCY.
Motion to waive three readings on three separate occasions made by Mr. McDonald and seconded by Mr. Starcher. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

Motion to retain the emergency clause made by Mr. Starcher and seconded by Mrs. Glovinsky. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

Motion to adopt Resolution No. 5, 2011 made by Mr. Starcher and seconded by Mr. Dorko. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

D. RESOLUTION NO. 6, 2011 – A RESOLUTION AUTHORIZING THE MAYOR TO PREPARE AND SUBMIT AN APPLICATION TO PARTICIPATE IN THE OHIO PUBLIC WORKS COMMISSION STATE CAPITAL IMPROVEMENT AND/OR LOCAL TRANSPORTATION IMPROVEMENT PROGRAMS AND TO EXECUTE CONTRACTS AS REQUIRED FOR THE ALEXANDER PIKE ROAD REBUILDING PROJECT AND DECLARING AN EMERGENCY.
Motion to waive three readings on three separate occasions made by Mr. Dorko and seconded by Mrs. Kozak. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

Motion to retain the emergency clause made by Mrs. Kukay and seconded by Mr. Dorko. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

Motion to adopt Resolution No. 6, 2011 made by Mr. McDonald and seconded by Mr. Starcher. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

JIIG and JIPOA
Jim Redinger of Johnson’s Island Investment Group (JIIG) clarified for Council that Mr. Ott does not represent his group. It was also pointed out that Mr. Ott does not speak for the Johnson’s Island Property Owners’ Association (JIPOA).

ESTABLISH FUNDS
Mr. Starcher moved to establish Ohio Public Works Commission (OPWC) Fund 4903 for the SR 163 Phase II waterline replacement project and Coastal Management Grant (CMG) Fund 2051 for the Bike Trail Master Plan. Second by Mr. McDonald. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

OLD BUSINESS
A. A revised draft of the employee evaluation form which incorporated suggestions made at the last meeting was reviewed. Finding no additional changes necessary, council agreed to distribute the new forms to department heads for use this year.

B. Final revisions to the employee handbook were reviewed with no additional changes recommended. Mr. Barney will prepare legislation for consideration at the next meeting.

C. The Finance Committee will be meeting in September to begin the 2012 budget process.

D. Mayor Bird reminded that the Perch Festival Parade will be held Saturday morning, August 27. All village officials participating need to meet at the fire station by 9:30 a.m.

NEW BUSINESS
A. Mayor Bird submitted a quote received by Chief Waugh in the amount of $1616.00 from The Kreimes Co. to seal the parking area at the side of the Fire Station as well as the front of the Fire and Police Stations. Mrs. Sowers said sufficient money is appropriated for this purpose. Council authorized the work being done.

B. At the request of Chief Waugh, Council authorized having JVS replace the weather stripping around the center engine bay door.

COMMITTEE REPORTS
Solicitor
Mr. Barney reported that the zoning administrator has been bonded in the amount of $5,000 through the Frederick Agency.

Chief Fultz contacted Mr. Barney to report a typographical error in the codified ordinances which has caused difficulty in enforcing nuisance violations. Mr. Barney contacted American Legal Publishing who corrected the error and provided corrected pages.

UTILITIES/FERRIES/WATERFRONT
Mr. Starcher had no report.

BEAUTIFICATION /PARKS/CEMETERY
Mr. McDonald reported that paperwork is currently being updated to confirm the village remains in compliance with federal regulations regarding the use of Radar Park.

STREETS/SIDEWALKS/SEWER
Mr. Dorko had nothing to report.

ANNEXATION/SUB-DIV/PLANNING COMMISSION
Mrs. Kozak had nothing to report.

FINANCE & RECORDS
Mrs. Glovinsky had nothing to report.

SAFETY/INSURANCE
Mrs. Kukay had nothing to report.

Fiscal Officer
Mrs. Sowers had nothing to report.

Police Department
No report.

Fire Department
No report.

Street Commissioner
No report.

Zoning Administrator
Mr. Hruska had nothing to report.

Board of Public Affairs
No report.

VISITOR COMMENTS
There were no visitor comments.

AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $11,062.06 made by Mr. Starcher and seconded by Mrs. Glovinsky. Vote: Mrs. ukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 7:05 p.m.

APPROVED:
_________________________________
Jacqueline A. Bird, Mayor


Attest:

____________________________________
Rhonda Botti Sowers, Fiscal Officer

August 11, 2011

VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD AUGUST 11, 2011

Mayor Jacqueline Bird called the meeting to order at 6:00 p.m. and opened with the Pledge of Allegiance.

Answering roll call were John Starcher, John McDonald, Dean Dorko, Vickie Kozak and Angie Kukay. Mary Glovinsky was excused.

Also present were Fiscal Officer Rhonda Botti Sowers, Solicitor Jim Barney, Police Chief Greg Fultz, Fire Chief Doug Waugh, Street Commissioner Bryan Lucas and Zoning Administrator Bob Hruska.

There were no visitors in attendance.

AMEND AGENDA
Mayor Bird amended the agenda to eliminate item 5 as well as items b and c under legislation.

MINUTES
Minutes of the July 28, 2011 regular meeting were corrected to state, under old business, item B: "Mr. Starcher reported that Kusmer Engineering will be preparing bid specifications for the Clemons Street paving and will include Charles Street as an optional bid.” Minutes were approved as corrected.

LEGISLATION
President Pro Tem John Starcher read the legislation by title only.
RESOLUTION NO. 4-2011 – A RESOLUTION EMPOWERING THE MAYOR TO ENTER INTO A BANK DEPOSITORY AGREEMENT WITH THE MARBLEHEAD BANK & DECLARING AN EMERGENCY.
Motion to waive three readings on three separate occasions made by Mr. Starcher and seconded by Mr. Dorko. Vote: Mrs. Kukay-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

Motion to retain the emergency clause made by Mr. McDonald and seconded by Mrs. Kukay. Vote: Mrs. Kukay-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

Motion to adopt Resolution No. 4-2011 made by Mrs. Kozak and seconded by Mr. Starcher. Vote: Mrs. Kukay-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

OLD BUSINESS
A. Handbook:
1. Mr. Barney gave an update on the status of bonds. He advised Frederick Insurance carries a $50,000 bond for the fiscal officer and $5,000 bonds for the Board of Public Affairs employees who handle money. Council agreed that the zoning inspector should also be bonded in the amount of $5,000.

2. Council reviewed recommended changes to the policy applying to part-time employees. It was agreed that hours need to be adjusted when necessary to make sure that part-time employees remain part-time.

B. Draft copy of the revised evaluation form was reviewed. Several recommendations were made for changes which will be incorporated and new copies distributed for consideration at the next meeting.

C. Mrs. Sowers stated a decision needs to be made in September on whether or not to continue with a Third Party Administrator (TPA) for BWC claims. Current TPA is Comp Management. Annual cost to renew this service is $955. Mr. Barney recommended the village continue to contract with a TPA even if there are currently no outstanding claims. Mr. Starcher asked that a price be obtained from Sheakly for comparison.

D. After viewing the sewer grinder pump site at the corner of Francis and Prairie Streets, council agreed to not replace the recently removed shrubs with either a fence or new bushes. The pump is located in the road right-of-way at that location.

E. Chief Waugh reported there is sufficient room at the foot of Clemons Street for the pumper truck to turn but he does not believe there is adequate room for the ladder truck to negotiate. Mr. Starcher asked that Chief Waugh coordinate a time with the Lakeside Dept. to bring the ladder truck to that location to see if it can maneuver.

Mr. Lucas said the property owner at the end of Clemons St. who recently removed the post he had located in the right-of-way has now replaced it with a private property sign mounted in a bucket of concrete. Mr. Starcher will contact Mr. Rickloff about the sign.

F. Mayor Bird reminded that an informational health insurance meeting needs to be scheduled for employees and spouses who are covered under the plan. Mrs. Sowers will coordinate this meeting with the insurance agent and department heads.

NEW BUSINESS
A. The Mayor reported it is time for the finance committee to begin the 2012 budget process for consideration at the December meeting.

B. Chief Fultz said Catawba Island Police Dept. has a used Crown Victoria police cruiser they are interested in selling for $800. It comes equipped with a light bar, console and partition. He and Mr. Lucas inspected the car which has 110,000 miles but appears to be in good condition.

Motion to purchase the used Crown Vic police patrol car from Catawba Island Township for $800 by Mr. Starcher, Second by Mr. Dorko. Vote: Mrs. Kukay-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

COMMITTEE REPORTS
Solicitor
Nothing to report.

UTILITIES/FERRIES/WATERFRONT
Mr. Starcher announced that Bergman Paving will be patching roads in the areas of recent waterline repair work.

BEAUTIFICATION /PARKS/CEMETERY
Mr. McDonald met recently with representatives of Perry Group which is coordinating activities for the 200th anniversary of the Battle of Lake Erie in 2013. They are looking for locations to sponsor Tall Ship tours. After reviewing the cost, Council declined taking on a project of this magnitude.

STREETS/SIDEWALKS/SEWER
Mr. Dorko had nothing to report.

ANNEXATION/SUB-DIV/PLANNING COMMISSION
Mrs. Kozak had nothing to report.

FINANCE & RECORDS
No report.

SAFETY/INSURANCE
Mrs. Kukay had nothing to report.

Fiscal Officer
Mrs. Sowers had nothing to report.

Police Department
Chief Fultz asked that section 8.4 of the personnel policy regarding uniform allowances be modified due to the fact the village no longer reimburses police officers up to $300 per year for uniforms.

Fire Department
Chief Waugh had nothing to report.

Street Commissioner
Mr. Lucas had nothing to report.

Zoning Administrator
Mr. Hruska had nothing to report.

Board of Public Affairs
No report.

VISITOR COMMENTS
There were no visitor comments.

AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $6,766.42 made by Mr. Dorko and seconded by Mrs. Kukay. Vote: Mrs. Kukay-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-abstained. Motion carried.

ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 7:27 p.m.

APPROVED:

_________________________________
Jacqueline A. Bird, Mayor


Attest:

____________________________________
Rhonda Botti Sowers, Fiscal Officer

July 28, 2011

VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD JULY 28, 2011

Mayor Jacqueline Bird called the meeting to order at 6:00 p.m. and opened with the Pledge of Allegiance.

Answering roll call were John Starcher, John McDonald, Dean Dorko, Vickie Kozak and Mary Glovinsky. Angie Kukay was excused.

Also present were Fiscal Officer Rhonda Botti Sowers, Police Chief Greg Fultz, Patrolman Casey Joy, Patrolman Aaron Gibson, Zoning Administrator Bob Hruska and Board of Public Affairs member Tom Bird.

Visitors in attendance were John Kozak, Carl Smith, Bill Crosley, Beth Crosley, Jan Krivos, Tom Krivos, Scott Jones, Terri Jones, Breeanna Welch, Loren Welch and Lisa Ramsey.

MINUTES
Minutes of the July 14, 2011 regular meeting were approved as submitted.

SWEAR IN NEW PATROLMAN
Mayor Bird swore in part-time Patrolman Loren Welch who will begin service with the village police department on July 29, 2011.

POLICE COMMENDATIONS
In recognition of their outstanding efforts which resulted in a life being saved, Mayor Bird presented plaques to Patrolmen Casey Joy and Aaron Gibson. The two were first to respond to a rescue call at Jill’s Bakery on the morning of June 25, 2011. Finding the victim, Mr. Tom Krivos, in cardiac arrest they began using the AED and administered CPR until the squad arrived. Their quick actions were also recognized by Chief Fultz who presented each patrolman a lifesaving award citation bar to be worn on their uniform.

Mayor Bird introduced Mr. Tom Krivos who expressed his thanks to both of the officers. He also extended thanks to the village for having the foresight to train and equip their officers to administer lifesaving, first responder assistance. Mr. Krivos presented the Mayor with a donation in the amount of $2000 to be shared equally by the Marblehead Police and Fire departments. On behalf of the village, Mayor Bird accepted the donation and expressed both gratitude and surprise for the generous, unexpected gift.

LEGISLATION
There was no legislation.

OLD BUSINESS
A. Mr. McDonald said he met with Jeff Grashel of Standard Lafarge regarding the ODOT culvert replacement project and procedures that need to be followed.

B. Mr. Starcher reported that Kusmer Engineering will be preparing bid specifications for the Charles Street paving and will include Clemons Street as an optional bid. He said there is no update on the drainage issue because there hasn’t been any rain.

C. In response to council’s request that the fire department check to make sure there is sufficient room at the base of Clemons Street to maneuver large equipment, Mrs. Glovinsky said she observed the ladder truck on the street but did not know whether the officers encountered any problems.

D. Mayor Bird reported that a recent fire department applicant was not accepted for membership because he did not meet the department criteria.

E. Mrs. Sowers stated she spoke with Amy Drummer of the OSS Joint Solid Waste District and learned the village still has $3000 available to reimburse fund any recycling expenses incurred in 2010 or for purchase of items made from recycled materials. The village used a portion of the 2009 funding to reimburse cost of the annual fall leaf pick-up and to purchase cribbing made from recycled material for use by the fire department. Council agreed they would like to use the 2010 funding to reimburse expenses of the fall leaf collection and will use 2011 funding for this year’s leaf collection. They will also look into costs for recycled items such as park benches that could be purchased with this funding. Mrs. Sowers will notify the Solid Waste District.

F. Mrs. Sowers said she spoke with Scott Angelo of Comp Management, third party administrator of the Ohio Municipal League workers’ comp group rating program in which the village participates. He advised that the village will not be eligible for group rating in 2012 due to current workers’ comp claims experience but believes they will qualify again in 2013. Mr. Angelo recommended the village continue to contract with Comp Management in 2012 to administer any claims. Cost to continue with Comp Management is $955 per year. A decision will need to be made by September.

G. Regarding a suggestion to erect a 6 ft. high fence around the sewer grinder pump at the corner of Prairie and Francis Streets, Mrs. Sowers pointed out that the pump is located in the road right of way and noted that erecting a fence of that height in that location will not only obstruct vision but will be contrary to the zoning restrictions for fences at intersections. Mayor Bird suggested that possibly low plantings could be placed around the pump rather than a fence and asked that all council members take a look at the intersection prior to the next meeting.

F. Following discussion on the various employee evaluation forms, council decided to customize one of the examples provided by Solicitor Barney which was a form used by the University of Alabama. Mayor Bird and Mr. Hruska will prepare a draft evaluation for consideration at the next meeting.

NEW BUSINESS
A. As a result of concerns that surfaced recently regarding personnel policies which apply to part-time employees, Mayor Bird assigned Mrs. Glovinsky, Mrs. Sowers and Chief Fultz to a committee to review the appropriate sections and make recommendations for update.

COMMITTEE REPORTS
Solicitor
No report.

UTILITIES/FERRIES/WATERFRONT
Mr. Starcher reported the Floyd Browne group plans to take core samples along Alexander Pike in order to prepare specifications for waterline replacement and paving.

BEAUTIFICATION /PARKS/CEMETERY
Mr. McDonald said committee meetings for the Master Trail Plan will begin as soon as grant paperwork is completed.

STREETS/SIDEWALKS/SEWER
Mr. Dorko shared the article he prepared for publication in The Beacon regarding methodology used for planning Alexander Pike paving.

ANNEXATION/SUB-DIV/PLANNING COMMISSION
Mrs. Kozak had nothing to report.

FINANCE & RECORDS
Mrs. Glovinsky reminded Council the depository agreement will expire at the end of August. Mrs. Sowers said an application for deposit of public funds has been received from The Marblehead Bank and action will be required at the next meeting.

SAFETY/INSURANCE
No report.

Fiscal Officer
Mrs. Sowers stated she was unaware until recently of the village ordinance regarding lodging tax and then was unable to send 2nd quarter statements due to the fact there were no more forms in stock. She will order forms and mail them as soon as possible after they are received. Council is receptive to waiving penalties if they result from late billing.

Police Department
No report.

Fire Department
No report.

Street Commissioner
No report.

Zoning Administrator
Mr. Hruska reported that applications for round 26 of OPWC funding need to be filed by September.

Board of Public Affairs
Mr. Bird announced the Phase II waterline replacement along SR 163 is scheduled to begin the day after Labor Day. He also said the Board is looking into re-seeding the areas in Phase I where the grass has not grown.

VISITOR COMMENTS
Carl Smith, 1010 Lakeview, voiced two concerns. One is that the storm sewer in the location of his driveway appears to be collapsing. Mr. Dorko will investigate this complaint. The second concern is that golf carts are prohibited on streets in the village. Mayor Bird explained the reason behind the golf cart ordinance. Chief Fultz added that there is a difference between golf carts, which are prohibited and licensed NEVs (neighborhood electric vehicles) which are permitted on public roads with a speed limit of 35 mph or less.

AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $16,551.59 made by Mr. Starcher and seconded by Mrs. Kozak. Vote: Mrs. Glovinsky-
yes; Mrs. Kozak-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

ADJOURNMENT
Motion to adjourn made by Mrs. Glovinsky and seconded by Mr. Dorko. Meeting adjourned by unanimous vote at 7:29 p.m.

APPROVED:
_________________________________
Jacqueline A. Bird, Mayor


Attest:

____________________________________
Rhonda Botti Sowers, Interim Fiscal Officer

July 14, 2011

VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD JULY 14, 2011

Mayor Jacqueline Bird called the meeting to order at 6:00 p.m. and opened with the Pledge of Allegiance.

Answering roll call were John Starcher, John McDonald, Dean Dorko, Vickie Kozak, Mary Glovinsky and Angie Kukay.

Also present were Solicitor Jim Barney, Street Commissioner Bryan Lucas, Zoning Administrator Bob Hruska and Interim Fiscal Officer Rhonda Botti Sowers.

Visitor in attendance was Mike Drusbacky.

MINUTES
Minutes of the June 23, 2011 regular meeting were approved as submitted.

OTTAWA COUNTY EMA UPDATE
Mike Drusbacky, Deputy Director of the Ottawa County Emergency Management Agency was present to provide an update of his department’s activity. Among items discussed were the CERT (Certified Emergency Response Team) program recently implemented by EMA and the wireless emergency notification system (WENS) which allows people to register to receive notices via their wireless devices.

SR 163 PHASE II WATERLINE REPLACEMENT PROJECT
Following bid tabulations and a recommendation by Floyd Browne Group, Mr. Starcher moved to accept the low bid from Speer Brothers for Phase II of the SR 163 waterline replacement project. Second by Mr. Dorko. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

Resolution 2, 2011 passed by council March 11 2011 authorized the Mayor to sign contract documents for this project.

LEGISLATION
President Pro Tem John Starcher read the legislation by title only.
ORDINANCE NO. 8, 2011
AN ORDINANCE TO AUTHORIZE THE SALE OF A HOUSE LOCATED AT 214 E. MAIN ST., MARBLEHEAD, OHIO

This was the third and final reading.

Motion to adopt Ordinance No. 8, 2011 made by Mr. Starcher and seconded by Mrs. Kukay. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

OLD BUSINESS
A. Mr. McDonald reported that he and Mr. Lucas will meet with Lafarge representatives on Monday at 10:00 a.m. regarding the ODOT culvert replacement project. Mr. Lucas said they have learned ODOT cannot accept free stone as part of the specifications for a legally bid project.

B. Mayor Bird asked if it would be prudent to schedule Charles Street for paving when Clemons Street is done since the two streets connect. Following discussion it was agreed that specifications could be prepared to pave Clemons with an optional bid to include Charles Street depending on the bids received.

C. Mayor Bird asked that everyone review the sample evaluation forms previously distributed in preparation for discussion at the next regular meeting.

With regard to bonds, Mr. Barney said the fiscal officer is required to be bonded but council members are covered by a blanket bond. Mrs. Sowers said she recently found that Frederick’s Insurance carries bonds on the Board of Public Affairs members and Fiscal officer. Mr. Barney will follow up to check on the bond status for officials and employees but said that because bonding is a statutory requirement it doesn’t need to be specifically addressed in the personnel policy.

Brief discussion was held on policy regarding e-mail retention.

A final copy of the revised personnel policy will be forwarded from the solicitor to all council members and department heads for a final review.

D. Mr. Starcher and Mr. Lucas gave a status report on the drainage issues at both the north and south end of Clemons Street. They also noted a letter has been sent to Columbia Gas regarding the improper location of the gas line through the storm sewer pipe at the north end of Clemons. Discussion followed on seeking restitution from Columbia Gas for additional expenses incurred June 16 when the gas line was severed during the course of investigating storm sewer blockage. Mr. Lucas stated it will be difficult to determine the problems with the drainage at the south end of Clemons until it rains again.

E. Mr. Starcher reported the issue of landscaping items in the right-of-way at Rock of Ages has been resolved.

F. Following interviews and reference checks Mayor Bird recommended that Rhonda Botti Sowers be appointed Fiscal Officer.

Mr. Starcher moved to appoint Rhonda Botti Sowers to the position of Fiscal Officer. Second by Mr. Dorko. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

Mrs. Sowers extended thanks to the Mayor and Council for their support.

NEW BUSINESS
A. Expanding on information presented earlier in the meeting, Mayor Bird said she and Chief Waugh are serving jointly as village representatives to the Ottawa County Citizen Corps Advisory Council which will be instrumental in developing policies, procedures and guidelines for the creation of a Citizen Emergency Response Team (CERT).

B. Mrs. Kukay reported she was notified that the renewal rate for the village health insurance is an increase of only 5.73%. Renewal rate goes into effect in September. Council agreed they are happy with the renewal rate and not interested in obtaining any additional quotes at this time.

C. Mrs. Kukay and Mrs. Sowers will arrange a time in August for health insurance agent Kevin Lindsley to meet with employees and spouses who are covered under the plan.

D. Mrs. Sowers reported the property and casualty insurance renewal has been received from Steinemann-Hafner, administrators for the Public Entities Pool of Ohio. She said the premium has actually gone down slightly although the total amount due is higher because a $4000 credit offered last year is no longer available.

Mr. Starcher moved to continue participation with the Public Entities Pool of Ohio. Second by Mrs. Kukay. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

E. The 19th annual Marblehead Peninsula Lions Perch Festival will be held in James Park Saturday, August 27, 2011. Activities will begin with the parade at 10 a.m.

COMMITTEE REPORTS
Solicitor
Nothing to report.

UTILITIES/FERRIES/WATERFRONT
Mr. Starcher said there are still issues with getting the area of the Phase I waterline replacement restored to its original condition. Lack of rain is the primary reason the grass has not grown. The Board of Public Affairs is looking into a resolution to this issue.

Mr. Starcher shared a thank you from the Marblehead Bank for the village assistance with the Marblehead Bank 5K Daisy Run which raised over $600 to benefit the Peninsula Library Fund.

BEAUTIFICATION /PARKS/CEMETERY
Mr. McDonald had nothing to report.

STREETS/SIDEWALKS/SEWER
Mr. Dorko had nothing to report.

ANNEXATION/SUB-DIV/PLANNING COMMISSION
Mrs. Kozak had nothing to report.

FINANCE & RECORDS
Mrs. Glovinsky had nothing to report.

SAFETY/INSURANCE
Mrs. Kukay gave a brief report on the committee studying a proposed fire department merger which held its first meeting June 28.

Fiscal Officer
Mrs. Sowers reported that Chief Fultz verified the village’s insurance will cover use of tasers by the police department.

Mrs. Sowers received notification from the OSS Joint Solid Waste District that the village’s 2010 allocation in the amount of $3000 for recycling projects or recycled products is still available. In order to use this amount, the district needs to be notified by July 30 of Council’s intent.

Police Department
No report.

Fire Department
No report.

Street Commissioner
Mr. Lucas said there will be some additional changes soon at James Park; Fort Holly and the fire truck will be moved into the newly expanded mulched area for both safety and liability reasons.

Mr. Lucas reported the large shrubs which have surrounded the sewer grinder pump station at the intersection of Francis and Prairie Streets have been removed. He had prices if Council is interested in erecting a fence around the pump.

Mrs. Kozak asked if the old sign posts at the corner of Francis and Main Street can be removed now that they are no longer being used. Council agreed the sign posts should be removed.

Zoning Administrator
Mr. Hruska reminded everyone who plans to participate in the Ohio Sea Grant Lake Erie Day at the OSU Stone Lab on Gibraltar Island, Put-in-Bay that they need to RSVP soon.

Board of Public Affairs
Nothing to report.

VISITOR COMMENTS
There were no visitor comments.

AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $40,524.84 made by Mr. Dorko and seconded by Mrs. Glovinsky. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. McDonald-yes; Mr. Starcher-abstained. Motion carried.

ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 7:40 p.m.

APPROVED:
_________________________________
Jacqueline A. Bird, Mayor


Attest:

____________________________________
Rhonda Botti Sowers, Interim Fiscal Officer

June 23, 2011

VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD JUNE 23, 2011

Mayor Jacqueline Bird called the meeting to order at 6:03 p.m. and opened with the Pledge of Allegiance.

Answering roll call were John Starcher, John McDonald, Dean Dorko, Vickie Kozak, Mary Glovinsky and Angie Kukay.

Also present were Interim Fiscal Officer Rhonda Botti Sowers and BPA member Tom Bird.

There were no visitors in attendance.

MINUTES
Minutes of the June 9, 2011 regular meeting were approved as submitted.

AUTHORIZE EQUIPMENT PURCHASES
Mrs. Sowers submitted a request from Chief Fultz to purchase six tasers, holsters, magazines, cartridges and training rounds from Vance’s Law Enforcement in the amount of $7,645.70. Drug fund revenues will be used for this purchase. Council authorized this purchase contingent upon the chief verifying that use of tasers by the department is covered under the village’s insurance.

Mrs. Sowers also presented a quote from MT Business Technologies for Ricoh copier/fax/scanner/printers in the amount of $3,546.00 for a color machine and $4070.00 for a black and white machine. Of three companies contacted, MT Business was the only one to submit a quote. She explained the features of this machine and advised there is sufficient money appropriated for this purchase with the cost to be shared by General and Zoning funds. Council authorized purchase of the Ricoh Aficio MPC2051 color copier/fax/scanner/printer.

LEGISLATION
President Pro Tem John Starcher read the legislation by title only.
ORDINANCE NO. 7, 2011
AN ORDINANCE AMENDING THE VILLAGE OF MARBLEHEAD ZONING ORDINANCES
This was the third and final reading.
Motion to adopt Ordinance No. 7, 2011 made by Mr. Dorko and seconded by Mr. McDonald. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

ORDINANCE NO. 8, 2011
AN ORDINANCE TO AUTHORIZE THE SALE OF A HOUSE LOCATED AT 214 E. MAIN ST., MARBLEHEAD, OHIO
Second reading. No action taken. Third reading will be on July 14, 2011.

ORDINANCE NO. 10, 2011
AN ORDINANCE AUTHORIZING A SUPPLEMENTAL APPROPRIATION IN THE VILLAGE OF MARBLEHEAD AND DECLARING AN EMERGENCY.
Motion to waive three readings on three separate occasions made by Mr. Starcher and seconded by Mrs. Glovinsky. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

Motion to retain the emergency clause made by Mrs. Kukay and seconded by Mr. Dorko. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

Motion to adopt Ordinance No. 10, 2011 made by Mr. Starcher and seconded by Mrs. Kukay. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

OLD BUSINESS
A. Councilman Dorko reported that he and Street Commissioner Lucas conducted a tour of village streets recently. They noted that Prairie Street between James and Stone, Harsh Road, Center Street and Clemons Street are all in need of repair with Clemons Street on the top of the list. He noted that $50,000 is allocated for street repair and recommended it be used for work on Clemons.

Mr. Starcher advised Council that the Street Commissioner recently contracted with Adkins Sanitation to use its jet and camera on the storm sewer at the foot of Clemons Street to determine why the area is not draining properly. Adkins equipment got stuck on an obstruction near the catch basin and when Mr. Lucas used the backhoe to free the equipment he hit a gas line. It appeared the storm sewer had been damaged when trenching was done for the gas line installation and the concrete used by the installer to repair the damage caused the obstruction in the tile.

Mr. Starcher added that the landscaping which had been located in the road right-of-way at the foot of Clemons St. has been removed.

Council agreed that storm sewer repairs and paving should be done jointly on Clemons St. They also commended Mr. Lucas for his actions on this project.

B. Mayor Bird announced that the interview team reviewed fiscal officer applications and will interview four candidates on June 28 and 29.

C. Final draft of the revised handbook was received from Solicitor Barney. Mayor Bird asked that everyone review the changes. Discussion will be scheduled for the July 14 meeting.

NEW BUSINESS
A. Mayor Bird announced that she has appointed Terry Glovinsky to the open seat on the Planning Commission. His first meeting will be July 6.

B. Patrolman David Schuerger has resigned his position with the police department. Ptl. Stetler was moved into the position vacated by Ptl. Schuerger. Chief Fultz is advertising for a part-time officer to fill the open position.

C. The Board of Public Affairs hired Andrea Moon as a seasonal employee to paint fire hydrants. Per the pay ordinance Mayor Bird set her salary at $10.50 per hour.

D. Dana Haycox is in the process of being accepted as a new member of the Fire Department.

E. Mayor Bird issued a proclamation recognizing Ben and Wendy Richmond on the occasion of Richmond Gallery’s 30th anniversary in the village.

COMMITTEE REPORTS

UTILITIES/FERRIES/WATERFRONT
Mr. Starcher was pleased to report that the Board of Public Affairs plans to pursue a waterline upgrade on Alexander Pike. The upgrade will be coordinated with a paving project when the line is installed.

BEAUTIFICATION /PARKS/CEMETERY
Mr. McDonald had nothing to report.

STREETS/SIDEWALKS/SEWER
Mr. Dorko had nothing to report.

ANNEXATION/SUB-DIV/PLANNING COMMISSION
Mrs. Kozak had nothing to report.

FINANCE & RECORDS
Mrs. Glovinsky had nothing to report.

SAFETY/INSURANCE
Mrs. Kukay announced the committee to study a proposed fire department merger will meet at 5:30 p.m. June 28. She also reported that village employees have been invited to attend training on disaster preparedness at Danbury Township July 8 at 8:30 a.m.

Fiscal Officer
No report.

Police Department
No report.

Fire Department
No report.

Street Commissioner
No report.

Zoning Inspector
No report.

Board of Public Affairs
Mr. Bird added to Mr. Starcher’s comments regarding the proposed waterline upgrade on Alexander Pike. He said the BPA is working with Floyd Browne Group on the plans and funding applications for this project.

VISITOR COMMENTS
There were no visitor comments.

AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $12,328.78 excluding payroll made by Mr. Starcher and seconded by Mrs. Glovinsky. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Dorko. Meeting adjourned by unanimous vote at 6:52 p.m.

APPROVED:
_________________________________
Jacqueline A. Bird, Mayor


Attest:

____________________________________
Rhonda Botti Sowers, Interim Fiscal Officer

June 9, 2011

VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD JUNE 9, 2011

Mayor Jacqueline Bird called the meeting to order at 6:00 p.m. and opened with the Pledge of Allegiance.

Answering roll call were John Starcher, John McDonald, Dean Dorko, Vickie Kozak and Mary Glovinsky. Angie Kukay was excused.

Also present were Zoning Inspector Bob Hruska, Street Commissioner Bryan Lucas, Solicitor Jim Barney and Interim Fiscal Officer Rhonda Botti Sowers.

There were no visitors in attendance.

MINUTES
Minutes of the May 26, 2011 public hearing were approved as submitted.

Minutes of the May 26, 2011 regular meeting were corrected to state the second reading of Ordinance 7, 2011 will be June 9, 2011 and were then approved as corrected.

LEGISLATION
President Pro Tem John Starcher read the legislation by title only.
ORDINANCE NO. 7, 2011
AN ORDINANCE AMENDING THE VILLAGE OF MARBLEHEAD ZONING ORDINANCES
Second reading. No action taken. Third reading will be on June 23, 2011.

ORDINANCE NO. 8, 2011
AN ORDINANCE TO AUTHORIZE THE SALE OF A HOUSE LOCATED AT 214 E. MAIN ST., MARBLEHEAD, OHIO
First reading. No action taken. Second reading will be on June 23, 2011.

ORDINANCE NO. 9, 2011
AN ORDINANCE AUTHORIZING A SUPPLEMENTAL APPROPRIATION IN THE VILLAGE OF MARBLEHEAD AND DECLARING AN EMERGENCY.
Motion to waive three readings on three separate occasions made by Mr. Starcher and seconded by Mr. Dorko. Vote: Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

Motion to retain the emergency clause made by Mrs. Kozak and seconded by Mr. McDonald. Vote: Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

Motion to adopt Ordinance No. 9, 2011 made by Mrs. Glovinsky and seconded by Mr. Starcher. Vote: Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

Mr. Dorko was excused following legislation.

OLD BUSINESS
A. Mayor Bird reported learning that last year’s updates for the annual codification of ordinances was done through September instead of June. Since there are only 3 months of 2010 legislation left to update she asked that Council consider updating on a calendar basis from January 1 through December 31 instead of from June 1 to May 31. Council agreed with this recommendation. Mr. Barney added that he spoke with a representative of American Legal Publishing who estimated the cost to do the update would continue to be approximately $3,000.

B. Street Commissioner Lucas and Councilman Starcher gave an update on the issue of drainage and obstructions in the road right of way in front of Rock of Ages at the foot of Clemons Street. Mr. Starcher said Adkins Sanitation has been contacted to clean and evaluate the discharge line from the catch basin to help with the drainage issue. Mr. Starcher said he and Mr. Lucas have determined the rocks in the right-of-way need to be removed but they also feel a second catch basin connected to the existing catch basin is needed to improve the drainage. Mr. Starcher plans to meet with the owners of Rock of Ages regarding the various landscaping obstructions they have placed in the right-of-way. Mr. Lucas said he and Councilman Dorko determined during their recent road tour that Clemons Street is in need of repaving and the paving should include the area at the north end of the road that hasn’t previously been paved.

C. Mayor Bird said the planned kick-off meeting for the Bike Trail Master Plan Committee was postponed until after the grant has been approved. Estimate is that it will be four to six weeks before grant approval is obtained.

D. With regard to the ODOT culvert replacement project at Lakepoint Park, Mr. Lucas explained that because this project is over $25,000 it has to be bid by ODOT. He will make sure that ODOT knows Lafarge has agreed to donate stone for the project so it will not have to be included in the bid specifications.

F. Revision of the current handbook continued with a review of Articles 13 and 14. It was decided to eliminate Article 13 because it does not apply. In addition, samples of evaluation forms discussed in conjunction with Article 9 were distributed for review

NEW BUSINESS
A. Mayor Bird announced that ten applications for the Fiscal Officer position were submitted by the deadline and two additional applications were received after that date. She appointed council president John Starcher and finance chair Mary Glovinsky to serve with her as an interview team. They will meet June 14 to review the applications.

COMMITTEE REPORTS
Solicitor
Nothing to report.

UTILITIES/FERRIES/WATERFRONT
Mr. Starcher had nothing to report.

BEAUTIFICATION /PARKS/CEMETERY
Mr. McDonald reported Ohio Edison will sponsor a meeting Monday morning June 13 to discuss the feasibility of installing a device that can be used to turn street lights off when needed to avoid attracting bugs. Mr. Lucas plans to attend.

STREETS/SIDEWALKS/SEWER
No report.

ANNEXATION/SUB-DIV/PLANNING COMMISSION
Mrs. Kozak had nothing to report.

FINANCE & RECORDS
Mrs. Glovinsky reported on a recent meeting with officials of The Marblehead Bank to discuss service charges. She had contacted several other area banks and learned that none would impose service charges. In her meeting at the Marblehead Bank she learned that the service charges are almost entirely negated by the interest earned on the checking account. Several other suggestions were made to help reduce costs. Mrs. Glovinsky also reported a new five year depository agreement will need to be approved this year.

SAFETY/INSURANCE
Nothing to report.

Fiscal Officer
No report.

Police Department
No report.

Fire Department
No report.

Street Commissioner
No report.

Zoning Inspector
No report.

Board of Public Affairs
No report.

VISITOR COMMENTS
There were no visitor comments.

AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $19,730.21 excluding payroll made by Mr. Starcher and seconded by Mrs. Glovinsky. Vote: Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

ADJOURNMENT
Motion to adjourn made by Mrs. Glovinsky and seconded by Mrs. Kozak. Meeting adjourned by unanimous vote at 7:59 p.m.

APPROVED:
_________________________________
Jacqueline A. Bird, Mayor


Attest:

____________________________________
Rhonda Botti Sowers, Interim Fiscal Officer

May 26, 2011

VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD MAY 26, 2011

Mayor Jacqueline Bird called the meeting to order at 6:15 p.m. and opened with the Pledge of Allegiance.

Answering roll call were Dean Dorko, Mary Glovinsky, Vickie Kozak, Angie Kukay, John McDonald and John Starcher.

Also present were Zoning Inspector Bob Hruska, Fire Chief Doug Waugh and Interim Fiscal Officer Rhonda Botti Sowers.

Visitors in attendance were Robert Rakes, Marvin Rettig, Gary Deerhake and Ed Cochenour of the Lakeside Volunteer Fire Department, Matilda Johnson, Trevor Ross and Matt Hill of the Marblehead Fire Department, Lisa Bruno, Rita Mahler, Gail Anderson and Judy Burchfield.

MINUTES
Minutes of the May 12, 2011 regular meeting were approved as submitted.

APPROVE HARSH ROAD EASEMENT FOR SEWER REPLACEMENT PROJECT
Mr. Starcher moved to grant a permanent easement along Harsh Rd. to Ottawa County in conjunction with the Island View subdivision sanitary sewer replacement project. Second by Mr. McDonald. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

INTERIM FISCAL OFFICER PAY
Mrs. Glovinsky moved for the Interim Fiscal Officer to be paid $21.00 per hour retroactive to April 22, 2011 and to ratify all payments made since that date; this action is to continue until the permanent Fiscal Officer position is hired and independently functioning in that role. Second by Mrs. Kukay. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

LEGISLATION
President Pro Tem John Starcher read the legislation by title only.
ORDINANCE NO. 5, 2011
AN ORDINANCE AMENDING CERTAIN PROVISIONS OF ORDINANCE 1, 2011 PROVIDING FOR A PAY INCREASE AND SETTING WAGE RATES FOR EMPLOYEES IN THE VILLAGE OF MARBLEHEAD AND DECLARING AN EMERGENCY
Motion to waive three readings on three separate occasions made by Mrs. Kozak and seconded by Mr. Dorko. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

Motion to retain the emergency clause made by Mrs. Kukay and seconded by Mr. McDonald. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

Motion to adopt Ordinance No. 5, 2011 made by Mrs. Glovinsky and seconded by Mr. Dorko. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

ORDINANCE NO. 6, 2011
AN ORDINANCE AUTHORIZING A SUPPLEMENTAL APPROPRIATION IN THE VILLAGE OF MARBLEHEAD AND DECLARING AN EMERGENCY.
Motion to waive three readings on three separate occasions made by Mrs. Kukay and seconded by Mr. Starcher. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

Motion to retain the emergency clause made by Mr. McDonald and seconded by Mrs. Glovinsky. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

Motion to adopt Ordinance No. 6, 2011 made by Mrs. Kukay and seconded by Mrs. Kozak. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

ORDINANCE NO. 7, 2011
AN ORDINANCE AMENDING THE VILLAGE OF MARBLEHEAD ZONING ORDINANCES
First reading. No action taken. Second reading will be on June 8, 2011.

OLD BUSINESS
A. Mayor Bird opened discussion on the May 12 proposal by the Lakeside Volunteer Fire Department to merge the two departments. She said she has been contacted by about 10 persons, all of whom opposed this suggestion. The Mayor advised Council they have the option to table this matter, decline it or form a joint committee with representation from both departments to study it further.

In response to a question from Councilman Dorko, Gary Deerhake, President of LVFD said their proposal did not anticipate using the Marblehead fire station if the departments were joined.

Mr. Dorko does not think this is a decision that can be made quickly.

Mr. McDonald feels a committee should be formed to study the proposal.

Gail Anderson, whose father was a former Marblehead Fire Chief, strongly opposed combining the two departments under Lakeside.

Mrs. Glovinsky agreed that this proposal should be studied further.

Trevor Ross asked if there is opposition to a fire district.

Mr. Deerhake said an advantage of a private firefighting company is that the members actually govern themselves.

Mr. Ross said a private association is not accountable like a governmental agency is.

Chief Waugh agreed that there is more accountability with a municipal department.

In response to a question from Rita Mahler, Mr. Deerhake said they did not anticipate using the Marblehead station because they thought the village would want to use the building for other purposes.

In response to a question from Lisa Bruno, representatives of both departments said that 100% of their operating costs are paid by the township contracts and donations.

Mr. Starcher said he feels both departments need to get their heads together to discuss this issue. He added that this is a big decision and it needs to be based on facts, not emotion.

Mrs. Kukay said she feels there needs to be additional input from the community.

Based on comments made, Mayor Bird asked Safety Committee chair Angie Kukay to form a committee of representatives from both fire departments and Danbury Township. Mrs. Kukay will set a day, time and location for an initial meeting.

B. Mayor Bird reminded all that the Memorial Day parade and services will be held May 30 in Lakeside. Johnson’s Island Memorial Day ceremony will be held on Sunday, May 29.

C. Mrs. Kozak reported that AES has completed the asbestos removal from the former Gresh house. Discussion followed on disposition of the structure. Mr. Starcher said he feels the building has become more of a liability than it is worth. Council agreed to advertise for one week to offer the house to anyone who would like to remove it from the property. Offers will be accepted until the end of June and the house must be removed by the end of July. If it is not removed by that time, or if there are no offers to remove it, the house will be demolished.

D. Mr. McDonald reported that he received a verbal estimate in the amount of $35,000 from Jeff Grashel of Lafarge regarding optional prices for the culvert replacement project at Lakepoint Park. There would be additional costs for such things as armor stone, bulkhead, flaggers, and traffic control. Mr. Starcher said the project will need to be done to ODOT standards and added that a decision needs to be made soon so the work can be done before the road is paved in 2012.

E. Mr. Dorko said he and the Street Commissioner are scheduled to conduct the annual review of streets on May 27 and will provide Council with a status update after that time.

F. Revision of the current handbook continued with a review of Articles 9, 10, 11 and 12.

NEW BUSINESS
No new business.

COMMITTEE REPORTS

UTILITIES/FERRIES/WATERFRONT
Mr. Starcher reported the weather is still preventing Kwest from planting grass seed in the area of the recent waterline replacement.

BEAUTIFICATION /PARKS/CEMETERY
Mr. McDonald had nothing to report.

STREETS/SIDEWALKS/SEWER
Mr. Dorko had nothing to report.

ANNEXATION/SUB-DIV/PLANNING COMMISSION
Mrs. Kozak presented information and prices obtained from the representative of a company that sells Christmas decorations for communities. Council determined the cost from this company was excessive and will not pursue it further.

FINANCE & RECORDS
Mrs. Glovinsky reported she will be meeting with the bank to review service charges.

SAFETY/INSURANCE
Nothing to report.

Fiscal Officer
No report.

Police Department
No report.

Fire Department
Chief Waugh reported that all of the new fire hose has been received. The department recently received a gas meter through a grant from the Ottawa County Emergency Management Agency. This device is used to sense different types of gases. The Chief announced that the Lakeside and Marblehead Volunteer Fire Departments were honored last week by the Peninsula Chamber of Commerce as this year’s recipients of the D.S. Kirkpatrick. This award recognizes dedication to the principle of service to the community.

Street Commissioner
No report.

Zoning Inspector
No report.

Board of Public Affairs
No report.

VISITOR COMMENTS
There were no visitor comments.

AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $45,800.37 including payroll made by Mr. Dorko and seconded by Mrs. Kukay. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes. Mr. Starcher abstained. Motion carried.

ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Dorko. Meeting adjourned by unanimous vote at 7:37 p.m.

APPROVED:
_________________________________
Jacqueline A. Bird, Mayor


Attest:

____________________________________
Rhonda Botti Sowers, Interim Fiscal Officer

May 26, 2011 Public Hearing

VILLAGE OF MARBLEHEAD PUBLIC HEARING
HELD MAY 26, 2011

Mayor Jacqueline Bird called the meeting to order at 6:05 pm and opened with the Pledge of Allegiance.

Answering roll call were Mary Glovinsky, Vickie Kozak, Angie Kukay, John McDonald and John Starcher. Dean Dorko arrived at 6:10 p.m.

Also present were Zoning Inspector Bob Hruska, Fire Chief Doug Waugh and Interim Fiscal Officer Rhonda Botti Sowers.

Visitors in attendance were Robert Rakes, Marvin Rettig, Gary Deerhake and Ed Cochenour of the Lakeside Volunteer Fire Department, Matilda Johnson, Trevor Ross and Matt Hill of the Marblehead Fire Department, Lisa Bruno, Rita Mahler, Gail Anderson and Judy Burchfield.

Mayor Bird explained the purpose of the Public Hearing was to review the proposed zoning ordinance amendments as recommended by the Planning Commission.

Mr. Hruska went over the proposed amendments which include updates to definitions; as well as updates to Sections 154.019, 154.109, 154.051, 154.126 and 154.146. He added that the Planning Commission is suggesting the Council eliminate item 7 of Section 154.051 (E) which deals with signs for a home occupation due to the fact it would be in conflict with the current sign ordinance.

Mr. Starcher moved to implement the recommendation of the Planning Commission with a modification to eliminate 154.051 (E) (7). Second by Mrs. Kozak. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

Mr. Starcher moved to forward the zoning ordinance amendments to Council. Second by Mrs. Glovinsky. Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

Motion to adjourn made by Mrs. Kukay and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 6:15 p.m.

APPROVED:
_________________________________
Jacqueline A. Bird, Mayor

Attest:

____________________________________
Rhonda Botti Sowers, Interim Fiscal Officer

May 12, 2011

VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD MAY 12, 2011

Mayor Jacqueline Bird called the meeting to order at 6:00 pm and opened with the Pledge of Allegiance.

Answering roll call were Dean Dorko, Mary Glovinsky, Vickie Kozak, Angie Kukay, John McDonald and John Starcher.

Also present were Zoning Inspector Bob Hruska, Street Commissioner Bryan Lucas, Fire Chief Doug Waugh and Interim Fiscal Officer Rhonda Botti Sowers. Solicitor Jim Barney was excused and Assistant Solicitor Rich Gillum attended in his place.

Visitors in attendance were Ed Cochenour, Gary Deerhake and Robert Rakes of the Lakeside Volunteer Fire Department, Matilda Johnson, Trevor Ross and Matt Hill of the Marblehead Fire Department.

MINUTES
Mrs. Kukay said minutes of the April 14, 2011 regular meeting should be corrected to state that drop-off boxes for donations of used cell phones will be located at the Marblehead Police Station, Village Hardware and Perfect Color Hair and Tan in Port Clinton. Minutes of the April 14, 2011 meeting were approved as corrected.

Mrs. Kukay said minutes of the April 28, 2011 regular meeting should be corrected to state that Mrs. Kozak attended the Safety Council meeting and that drop-off boxes for donations of used cell phones have been placed at the Marblehead Police Station, Village Hardware and Perfect Color and Tan in Port Clinton. Minutes of the April 28, 2011 regular meeting were approved as corrected.

PRESENTATION BY THE LAKESIDE VOLUNTEER FIRE DEPARTMENT
Gary Deerhake, President of the Lakeside Volunteer Fire Department presented a written proposal of a plan to join together the Marblehead and Lakeside Fire Departments under the existing charter of the Lakeside Volunteer Fire Protective Association.

Mayor Bird explained that she was approached by officers of the Lakeside Department with this idea approximately 18 months ago. At that time she asked that the proposal be put into writing. On April 26, 2011 she was advised that a written proposal had been prepared for presentation to Council. On May 2 she spoke with Chief Waugh about the proposal which would be presented to Council on May 12.

Council members agreed they would like time to study the proposal and will place it on the agenda for discussion at the May 26 regular meeting.

PROCLAMATION
Mayor Bird signed a proclamation declaring Saturday, May 14, 2011 Lakeside Daisy Day and encouraging all to take the opportunity to visit the ODNR Lakeside Daisy State Nature Preserve.

LEGISLATION
There was no legislation.

OLD BUSINESS
A. Mrs. Kozak reported that Affiliated Environmental Services (AES) of Sandusky has scheduled removal and disposal of asbestos from the former Gresh home at 214 E. Main St. for May 17, 18 and 19.

B. Mr. Starcher reported that the Finance Committee met with the interim fiscal officer to eview the scope of the job as well as the current job description. As a result the committee concluded and makes the recommendation that the fiscal officer position should be a part-time hourly as opposed to a full-time salaried position. In addition, the committee recommended that office hours for Zoning Inspector Bob Hruska, be increased from 3 hours per day to 5 hours per day to ensure that the village office will be open to the public on a regular basis and that he be assigned additional responsibilities as an administrative assistant. Mr. Hruska was agreeable to this proposal and stated he could be available to be in the office from 8 am to 1 pm weekdays.

The Committee further determined that the salary for the full-time fiscal officer position was the equivalent of $21.00 per hour with 2/3 of the salary paid from the General Fund and 1/3 by the Board of Public Affairs Fund and recommended that pay for a part-time fiscal officer be $21.00 per hour and that division of responsibilities between General Fund and BPA remain the same.

The Committee also recommended that because of additional responsibilities, Mr. Hruska’s pay be increased from $13.40 per hour to $15.00 per hour split 60% from the Zoning and 40% General Fund.

The Solicitor will prepare an ordinance based on these recommendations for consideration at the next regular meeting.

Mayor Bird will prepare revised job descriptions based on these recommendations.

Council agreed to advertise for the part-time fiscal officer position for two consecutive weeks in the Peninsula News, News Herald, Beacon and Sandusky Register. Applications will be received until June 6, 2011.

C. Revision of the current handbook continued with a review of Article 8.

D. Mr. McDonald reported that he, Claudia McDonald and the Mayor met recently with Chuck Hall of Floyd Browne Group to discuss steps for the preparation of the Bike Trail Master Plan. They are working to establish a core committee and hold an initial meeting of this group at 6:00 p.m. June 7 in the fire station.

E. Mr. McDonald reported that he does not have anything in writing yet from Jeff Graeshel of Lafarge regarding optional prices for the ODOT culvert project at Lakepoint Park.

F. Mayor Bird reminded all that the Memorial Day parade and services will be held this year in Lakeside. Village Officials are encouraged to attend and participate as a group in the walking parade.

The Mayor will also participate in the Johnson’s Island Memorial Day ceremony to be held Sunday, May 29.

NEW BUSINESS
A. The Solicitor will contact American Legal Publishing to schedule the update of Ordinances to be done in June 2011.

B. Street Commissioner Bryan Lucas will schedule turning off street lights in June to avoid attracting swarms of mayflies. Mr. Lucas said he may not be able to use equipment from Standard Lafarge due to mechanical problems and might need to rent equipment this year to accomplish the project.

COMMITTEE REPORTS
Solicitor
Nothing to report.

UTILITIES/FERRIES/WATERFRONT
Mr. Starcher reported he will check with Kwest to find out when the re-seeding will be completed in the area of the recent waterline replacement.

BEAUTIFICATION /PARKS/CEMETERY
Mr. McDonald reported that he has worked with representatives of the Marblehead Bank and with Bryan Lucas to coordinate details for the annual 5K Walk/Run on Alexander Pike.

STREETS/SIDEWALKS/SEWER
Mr. Dorko had nothing to report.

ANNEXATION/SUB-DEV/PLANNING COMMISSION
Mrs. Kozak reported that she was contacted by a representative of a company that sells Christmas decorations for communities. At Council’s request she will obtain additional information and costs.

FINANCE & RECORDS
Mrs. Glovinsky reported that she and Mrs. Sowers met with Ron Druckenmiller of the State Auditor’s office to review some procedures. One change that will be made as a result of that meeting will be to authorize payment of bills at each regular meeting rather than once a month. Mrs. Glovinsky said she also plans to meet with the bank to review service charges.

SAFETY/INSURANCE
Mrs. Kukay had nothing to report.

Fiscal Officer
No report.

Police Department
No report.

Fire Department
Chief Waugh announced that he has promoted Trevor Ross to the rank of Lieutenant. He also stated he has ordered 4 new sets of gear from Fire Services, Inc. and has also ordered 600 ft. of attack hose. The Chief also advised that he is available to meet with anyone who may have questions or concerns regarding the Lakeside Fire Department proposal.

Street Commissioner
Mr. Lucas advised that the village will be responsible for making sidewalk improvements at several locations along Main Street where the walk is outside of the State’s right-of-way in order to make these areas ADA compliant. The work will need to be completed prior to the scheduled repaving of SR 163 in 2012.

Mr. Lucas also reported that the estimate for the culvert replacement project at Lakepoint Park is $73,710.00 which is well below some of the preliminary figures he had been given.

Zoning Inspector
Mr. Hruska reported that activity for the Planning Commission has been slow so far this year but zoning activity has increased with the number of permits issued to date ahead of this time last year.

Board of Public Affairs
No report.

VISITOR COMMENTS
Matilda Johnson asked when Alexander Pike might be repaved. Mr. Starcher explained that the Board of Public Affairs is currently having a study done to determine the feasibility or necessity of installing a waterline along that road. Council will wait for the results of that study before planning any paving.

AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $56,772.13 including payroll made by Mrs. Glovinsky and seconded by Mrs. Kukay. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes. Mr. Starcher abstained. Motion carried.

EXECUTIVE SESSION
Mr. Starcher moved to go into executive session at 7:55 p.m. for the purpose of discussing matters of personnel regarding the Fiscal Officer. Second by Mrs. Glovinsky. Motion carried by unanimous vote.

Mayor Bird reconvened the meeting at 8:05 p.m.

Mr. Starcher moved to suspend the rules due to the time. Second by Mr. Dorko. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

A request for unemployment compensation filed by former Fiscal Officer Kim Watts was referred to the Solicitor.

ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 8:08 p.m.

APPROVED:
_________________________________
Jacqueline A. Bird, Mayor


Attest:

____________________________________
Rhonda Botti Sowers, Interim Fiscal Officer

April 28, 2011

VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD APRIL 28, 2011
Mayor Jacqueline Bird called the meeting to order at 6:05 pm and opened with the Pledge of Allegiance.

Answering roll call were John Starcher, John McDonald, Dean Dorko, Vickie Kozak, and Angie Kukay. Mary Glovinsky was excused.

Also present were Police Chief Greg Fultz, Zoning Inspector Bob Hruska, Solicitor Jim Barney and Interim Fiscal Officer Rhonda Botti Sowers.

There were no visitors.

LEGISLATION
President Pro Tem John Starcher read the legislation by title only.
RESOLUTION NO. 3-2011 – A RESOLUTION AUTHORIZING THE MAYOR TO APPLY FOR AND ACCEPT A COASTAL MANAGEMENT ASSISTANCE GRANT AND TO EXECUTE ALL DOCUMENTS ASSOCIATED THEREWITH AND DECLARING AN EMERGENCY.
Motion to waive three readings on three separate occasions made by Mrs. Kozak and seconded by Mr. McDonald. Vote: Mrs. Kukay-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

Motion to retain the emergency clause made by Mr. Starcher and seconded by Mr. Dorko. Vote: Mrs. Kukay-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

Motion to adopt Resolution No. 3-2011 made by Mrs. Kukay and seconded by Mrs. Kozak. Vote: Mrs. Kukay-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

OLD BUSINESS
A. Mayor Bird appointed Councilman John McDonald Chairman/
Village Liaison for the Bike Path Master Plan and Claudia McDonald as Volunteer Community Co-Chairman. She extended thanks to both for their interest in this project.

B. Mrs. Kozak reported that the price of $3100.00 quoted last November by Affiliated Environmental Services (AES) of Sandusky for the removal and disposal of asbestos from the former Gresh home at 214 E. Main St. is still valid. It was moved by Mr. Starcher and seconded by Mr. Dorko to accept the quote from Affiliated Environmental Services, Inc. in the amount of $3100.00 for the removal of asbestos from the property at 214 E. Main St. Vote: Mrs. Kukay-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

NEW BUSINESS
A. Per the provisions of ORC 733.262, Mayor Bird recommended that the Council terminate without cause the employment of Fiscal Officer Kim Watts. It was moved by Mr. Starcher and seconded by Mr. McDonald to terminate Kim Watts without cause. Vote: Mrs. Kukay-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

Mayor Bird reported she has appointed Rhonda Botti Sowers to serve as interim fiscal officer. Mrs. Sowers has 14 years prior experience as the Danbury Township fiscal officer, is knowledgeable with the UAN system and served several years as a visiting clerk trained by the Auditor of State’s office. In that capacity she has assisted townships, villages and a fire district through transition periods.

Following discussion Council agreed to study the fiscal officer position before taking action to fill the opening. The Finance Committee will meet with the interim fiscal office to review the scope of the job and current job description prior to the next regular meeting.

C. Mayor Bird reported receipt of a resignation letter from Planning Commission member Steve Watts effective April 21, 2010. Mrs. Sowers was instructed to advertise in the Peninsula News, News Herald, Beacon and Sandusky Register that the Council is seeking a replacement for this volunteer position.

COMMITTEE REPORTS
Solicitor
Mr. Barney had nothing to report.

UTILITIES/FERRIES/WATERFRONT
Mr. Starcher reported the village has been approved for a grant for Phase II of the SR 163 Waterline Replacement project. Work is scheduled to begin right after Labor Day.

BEAUTIFICATION /PARKS/CEMETERY
Mr. McDonald reported that Jeff Graeshel of Standard Lafarge is willing to see if the quarry can obtain better pricing for the culvert replacement under SR 163 at Lakepoint Park.

STREETS/SIDEWALKS/SEWER
Mr. Dorko had nothing to report.

ANNEXATION/SUB-DEV/PLANNING COMMISSION
Mrs. Kozak announced that the May 4 regular meeting of the Planning Commission has been cancelled due to lack of an agenda.

FINANCE & RECORDS
Nothing to report.

SAFETY/INSURANCE
Mrs. Kukay stated that she attended the recent Ottawa County Safety Council meeting where the Village received a 100% award for having no reportable incidents during the previous year.

Mrs. Kukay also reported on the Cell Phones for Soldiers program. She has placed drop-off boxes for donations of used cell phones at the Police Station, Bank and Post Office.

Fiscal Officer
Nothing to report.

Police Department
Chief Fultz stated the Department has created a Facebook page. It will be used to announce events as well as post other information of interest to Village residents. The Chief also reported a large turn-out at the annual Easter Egg hunt.

Fire Department
No report.

Street Commissioner
No report.

Zoning Inspector
Mr. Hruska had nothing to report.

Board of Public Affairs
No report.

ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Dorko followed by a verbal vote with all voting aye. Meeting adjourned at 7:05 p.m.

APPROVED:
_________________________________
Jacqueline A. Bird, Mayor

Attest:

____________________________________
Rhonda Botti Sowers, Interim Fiscal Officer

April 14, 2011

VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD APRIL 14, 2011
Mayor Jacqueline Bird called the meeting to order at 6:05 pm and opened with the Pledge of Allegiance.

Answering roll call were John Starcher, John McDonald, Dean Dorko, Vickie Kozak, Mary Glovinsky and Angie Kukay.

Also present were Police Chief Greg Fultz, Zoning Inspector Bob Hruska, Solicitor Jim Barney and Fiscal Officer Kim Watts.

Visitors in attendance were Larry Fletcher, Stacey Stetler, Tim Mackey, Dave Stetler, Rose Stetler, Mindy Bishoff and Linda Zelms.

MINUTES
Minutes of the March 10, 2011 and March 24, 2011 regular meetings were approved as submitted.

PROCLAMATION
Mayor Bird signed a proclamation recognizing the month of May as Motorcycle Awareness month in Ohio.

SWEAR IN NEW OFFICER
Mayor Bird administered the Oath of Office to newly appointed part-time police officer Stacey Stetler and welcomed her to the village. Officer Stetler is a 2004 graduate of Danbury High School and received her police training at Terra College. She is continuing to work toward her degree in Police Science. A lifelong resident of the area she is married to Tim Mackey and is the daughter of Dave and Rose Stetler.

OTTAWA COUNTY VISITORS BUREAU UPDATE
Larry Fletcher, Executive Director of the Ottawa County Visitors Bureau was present to provide council with an update on the Bureau’s activities and plans for the area tourist industry.

LEGISLATION
It was moved by Mrs. Kozak and seconded by Mrs. Kukay to approve contribution of $100.00 each to Veterans of Foreign Wars Post 7572 and American Legion Post 555 for Memorial Day services and grave decorations as requested by resolution of each organization. Vote: Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Glovinsky-yes; Mr. Starcher-yes. Motion carried.

OLD BUSINESS
A. Mrs. Kozak will contact Affiliated Environmental Services, Inc. to obtain an updated quote for asbestos abatement from the former Gresh house at 214 E. Main St.

B. The Board of Public Affairs voted at its April 12 regular meeting to proceed with the creation of a Water System Evaluation by Floyd Browne Group.

C. Proposal was received from Floyd Browne Group for development of a Master Bike Plan. Mayor Bird announced that ODNR has up to $10,000 in reimbursable grant funding that may be available to offset the cost of the study. Mrs. Kozak moved to approve development of a Master Bike Path Plan by Floyd Browne Group Second by Mr. Starcher. Vote: Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Glovinsky-yes; Mr. Starcher-yes. Motion carried.

D. Annual Easter Egg Hunt sponsored by the Marblehead Police Department is scheduled for Saturday, April 23, 2011 at 1:00 pm in James Park.

E. Revision to the current Employee Handbook continued with a review of Section 7.

NEW BUSINESS
A. Lakeside will host Memorial Day services this year on May 31.

B. A proclamation was received from the Secretary of State declaring a population of 903 persons for the Village of Marblehead following the 2010 census count.

COMMITTEE REPORTS
Solicitor
Nothing to report.

UTILITIES/FERRIES/WATERFRONT
Nothing to report.

BEAUTIFICATION /PARKS/CEMETERY
Mr. McDonald said the Village has not yet received a final estimate for the culvert replacement under SR 163 at Lakepoint Park. He also reported that Dan Parent has indefinitely cancelled future meetings of the Land Use group to consider the creation of a park district.

STREETS/SIDEWALKS/SEWER
Nothing to report.

ANNEXATION/SUB-DEV/PLANNING COMMISSION
Nothing to report.

FINANCE & RECORDS
Nothing to report.

SAFETY/INSURANCE
Mrs. Kukay discussed the Cell Phone for Soldiers program. Drop-off boxes for donations of used cell phones will be located at the Police Station, Bank and Post Office.

Fiscal Officer
Nothing to report.

Police Department
Chief Fultz reported the remodeling of the back office is going well.

Fire Department
No report.

Street Commissioner
No report.

Zoning Inspector
No report.

Board of Public Affairs
No report.

EXECUTIVE SESSION
Mrs. Glovinsky moved to go into executive session at 7:47 p.m. for the purpose of discussing pending litigation regarding weekly rentals and right-of-way encroachments. Second by Mr. Dorko. Motion carried by verbal vote with all voting aye.

Mayor Bird reconvened the regular session at 7:57 p.m.

AUTHORIZE PAYMENT OF BILLS
Bills were reviewed and financial reports for the month of March 2011 were distributed by the Fiscal Officer prior to the meeting.

Motion to pay the bills for the month of April 2011 in the amount of $52,255.78 including payroll made by Mrs. Kozak and seconded by Mrs. Kukay. Vote: Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Glovinsky-yes; Mr. Starcher-abstained. Motion carried.

ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Starcher. Motion carried by verbal vote with all voting aye. Meeting adjourned at 7:58 pm.

APPROVED:
_________________________________
Jacqueline A. Bird, Mayor

Attest:

____________________________________
Rhonda Botti Sowers, Interim Fiscal Officer

March 24, 2011

VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD MARCH 24, 2011
Mayor Jacqueline Bird called the meeting to order at 6:08 pm and asked everyone to stand for the Pledge of Allegiance.

Answering roll call was John Starcher, Vickie Kozak, Mary Glovinsky and Angie Kukay. John McDonald was excused because of illness and Dean Dorko arrived late because of work. Also present was Street Commissioner Bryan Lucas and Fiscal Officer Kim Watts. Guests: None.

LEGISLATION
President Pro Tem John Starcher read the legislation by title only.

ORDINANCE 4, 2011 – AN ORDINANCE TO MAKE APPROPRIATIONS FOR CURRENT EXPENSES AND OTHER EXPENDITURES OF THE VILLAGE OF MARBLEHEAD, STATE OF OHIO, DURING FISCAL YEAR ENDING DECEMBER 31, 2011.
This is the 3rd reading. Motion to adopt Ordinance 4, 2011 made by John Starcher and seconded by Dean Dorko. Roll call vote with all voting yes. Motion passed. Ordinance 4, 2011 is hereby adopted.

OLD BUSINESS
A. Annual Easter Egg Hunt sponsored by the Marblehead Police Department is scheduled for Saturday, April 23, 2011 at 1:00 pm in James Park.
B. Land Use Meeting held March 16, 2011 to consider a park district. Township Trustee Charles Scott had a handout of Ohio Administrative Code 5.11 for park districts. Jeff Graeshel, Lafarge and Lorrie Halblaub, Marblehead Peninsula Library Committee was present in addition to those representing Danbury Schools, Lakeside Association, Otterbein North Shore, Danbury Township and the Village of Marblehead. The next meeting is scheduled for April 21, 2011 at 6:00 pm.
C. BPA Computer Hydraulic Model Plan/ Alexander Pike-Bike Path
Current conditions of Alexander Pike need to be addressed as soon as the BPA commits to a water plan. John Starcher to check with Chuck Hall on status of the model. Mayor Bird was contacted by Yetty Alley of ODNR about possible funding for a bike path. Mayor Bird will see if ODNR can assist with the master plan.
D. Revised Employee Handbook-According to Solicitor Jim Barney, the Fair Labor Standards Act (FLSA) does apply to village employees. Therefore, we will retain Sections 1.7 and 3.10 of the handbook. Discussion and approval of Sections 4, 5 and 6.

NEW BUSINESS
Larry Fletcher, executive director of the Ottawa County Visitors Bureau will be at our next meeting to update Council on 2011 plans for the area tourism industry.

COMMITTEE REPORTS
Solicitor
No report.

UTILITIES/FERRIES/WATERFRONT
Nothing to report.

BEAUTIFICATION /PARKS/CEMETERY
No report.

STREETS/SIDEWALKS/SEWER
Nothing to report.

ANNEXATION/SUB-DEV/PLANNING COMMISSION
FINANCE & RECORDS
Nothing to report.

SAFETY/INSURANCE
Department heads should continue with monthly safety in-service meetings.

Fiscal Officer
James Park Use Agreement should be removed from the website as people are not using it properly. Event permits need to be obtained by organizations holding public events and festivals.

Police Department
No report.

Fire Department
No report.

Street Commissioner
Ottawa County Safety Council CEO Breakfast will be at 8:00 am on Wednesday, April 20, 2011 at the CIC. Angie Kukay will attend with Bryan Lucas.

Zoning Inspector
No report.

Board of Public Affairs
No report.

Motion to adjourn made by Angie Kukay and seconded by John Starcher. Verbal vote with all voting aye. Meeting adjourned at 7:30 pm.

APPROVED:


_________________________________
Jacqueline A. Bird, Mayor

Attest:

____________________________________
Kimberly A. Watts, Fiscal Officer

March 10, 2011

VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD MARCH 10, 2011
Mayor Jacqueline Bird called the meeting to order at 6:03 p.m. and asked everyone to stand for the Pledge of Allegiance.

Answering roll call was John Starcher, John McDonald, Dean Dorko, Vickie Kozak, Mary Glovinsky and Angie Kukay. Also present was Solicitor Jim Barney, Street Commissioner Bryan Lucas, Police Chief Greg Fultz, Zoning Inspector Bob Hruska and Fiscal Officer Kim Watts. Guests: David A. Schuerger, Jr. and Beth Schuerger.

Minutes of the February 10, 2011 regular council meeting stand as written.
Minutes of the February 24, 2011 regular council meeting stand as written.

David A. Schuerger, Jr. has been hired as a part time police officer for the village. Mayor Bird administered the Oath of Office to Officer Schuerger and welcomed him to the village. Officer Schuerger is 2007 graduate of Westlake High School and received his Associates in Police Science from Hocking College. He has worked as a Special Deputy in Cuyahoga County, and was an Auxiliary Officer in Lakewood and Hamilton, Ohio. He currently resides in North Ridgeville and plans to move into the area.

LEGISLATION
ORDINANCE 4, 2011 – AN ORDINANCE TO MAKE APPROPRIATIONS FOR CURRENT EXPENSES AND OTHER EXPENDITURES OF THE VILLAGE OF MARBLEHEAD, STATE OF OHIO, DURING FISCAL YEAR ENDING DECEMBER 31, 2011.
This is the 2nd reading. The 3rd reading will be at the next meeting.

RESOLUTION 1, 2011 – IN THE MATTER OF APPLICATION FOR WATERFRONT DEVELOPMENT BY SIGMUND W. NACHMAN – Modification to an existing structure.
Motion to waive three readings on three separate occasions made by John Starcher and seconded by Dean Dorko. Roll call vote with all voting yes. Motion passed.
Motion to adopt Resolution 1, 2011 made by Mary Glovinsky and seconded by Vickie Kozak. Roll call vote with all voting yes. Motion passed. Resolution 1, 2011 is hereby adopted.

RESOLUTION 2, 2011 – A RESOLUTION DECLARING IT NECESSARY TO REPLACE APPROXIMATELY 2600 LINEAL FT. OF 8 IN. CAST IRON WATERLINE ALONG ST. RT. 163 & AUTHORIZING THE VILLAGE TO ADVERTISE & BID THE PROJECT & AUTHORIZING THE MAYOR TO SIGN CONSTRUCTION DOCUMENTS & DECLARING AN EMERGENCY.
Motion to waive three readings on three separate occasions made by John McDonald and seconded by John Starcher. Roll call vote with all voting yes. Motion passed.
Motion to retain the emergency clause made by John Starcher and seconded by Vicki Kozak. Roll call vote with all voting yes. Motion passed.
Motion to adopt Resolution 2, 2011 made by Angie Kukay and seconded by Dean Dorko. Roll call vote with all voting yes. Motion passed. Resolution 2, 2011 is hereby adopted.


OLD BUSINESS
A. ODOT Project/Culvert at Lake Point Park Meeting- John McDonald
On March 21, 2011 Bryan Lucas, Dean Dorko and John McDonald attended a meeting along with Diane Rozak, Danbury Township and Jeff Graeshel, Lafarge at the Bowling Green District II office of the Ohio Department of Transportation (ODOT). There were about 10-15 people total in the meeting. The ODOT’s estimate for the project ranged from $85,000 to $300,000. They would like to bid the project in July 2011 so that construction can start after summer. They will try to avoid the peak season. The Lafarge discharge permit allows for 14 million gallons per day. Internal meeting with Danbury, Lafarge and Marblehead is probably in order. Jeff Graeshel said Lafarge would like to do their own estimate according to John McDonald. ODOT has done core samples. ODOT should have estimate ready in April. The Mayor thanked those involved for making the trip on our behalf.
B. Stone House/Rock of Ages Update – Jim Barney
He has verified that it is a public right of way. Frontier will move utility pole 6 feet back according to Bryan Lucas. We’re on solid legal ground. He has written her back and said asked when they planned to move the encroaching materials. There are (4) copies of the survey. A letter and a copy of the plat have been sent to Frontier.
C. Record Retention Committee Update – Bob Hruska
All department heads have not completed the retention schedules. Jim Barney reminded everyone that the policy must reflect reality. Mayor Bird will speak with Chief Waugh about Fire Department schedule.
D. Revised Handbook – Discussion/Approval – Jim Barney
Discussion of recommendations and revisions suggested by Solicitor Barney. He will determine if FLSA applies to village employees. Internal policies of the police should be reviewed. He will ask one of the secretaries to format the document.

NEW BUSINESS
John Starcher said Ben Richmond approached him about how to get his property removed from the FEMA Flood Plan. He needs letter of map revision. Talk to Bob Hruska.

COMMITTEE REPORTS
Solicitor
Was notified by Ohio Department of Job & Family Services (ODJFS) that Phil Howell will receive unemployment for the three weeks of unpaid leave prior to his resignation. Jim Barney appealed this determination on behalf of the village but the ODJFS determination stands. Council decided not to pursue further appeals as we are responsible for less than 10% of weekly benefit.

UTILITIES/FERRIES/WATERFRONT
John Starcher clarified the issue of the Kessler invoice that Robert Boytim talked about at the previous meeting. Let the minutes reflect that we have been waiting two years for an invoice that properly reflects the adjustments Mr. Boytim claims were required.

Kim Watts went through the boxes that Bob Biers retrieved from storage and has copied all the bills related to the Manko water line extension. Mr. Boytim stated that he has more bills but we have yet to see them.

Motion to suspend the Rules of Council made by John Starcher and seconded by Mary Glovinsky. Verbal aye. Motion passed at 7:56 pm.

BEAUTIFICATION /PARKS/CEMETERY
Alexander Pike has some pretty bad potholes especially near the houses. Cold is still not available. Bryan Lucas to throw gravel in the holes.

STREETS/SIDEWALKS/SEWER
Nothing to report.

ANNEXATION/SUB-DEV/PLANNING COMMISSION
FINANCE & RECORDS
Nothing to report.

SAFETY/INSURANCE
Nothing to report.

Fiscal Officer
We received 55% of the annual real estate taxes due to the village from the Ottawa County February Settlement. That would indicate timely payment of taxes by property owners. Received notice from the Internal Revenue Service (IRS) that the December 2007 payroll withholdings didn’t reconcile to the informational returns. Visited by an IRS agent earlier this week and she will be investigating the issue. Neither the Fiscal Officer nor the IRS Field Agent has been able to readily identify a problem. All withholding deposits and informational returns tie to the UAN system and were made on time.

Police Department
Nothing to report.

Fire Department
No report.

Street Commissioner
New faces and some changes to personnel. Ron Kirby has retired. Tom Christ has agreed to take the part time maintenance position. Steve Dress will be the new seasonal park help.

Zoning Inspector
Nothing to report.

Board of Public Affairs
No report.

The Executive Session on tonight’s agenda was cancelled.

Bills were reviewed and financial reports for the month of February 2011 were distributed by the Fiscal Officer prior to the meeting.

Motion to pay the bills for the month of March 2011 in the amount of $47,989.74 including payroll made by Dean Dorko and seconded by Mary Glovinsky. John Starcher abstained. Roll call vote with all voting yes. Motion passed.

Motion to adjourn made by Angie Kukay and seconded by John Starcher. Verbal vote with all voting aye. Meeting adjourned at 8:16 p.m.


APPROVED:


_________________________________
Jacqueline A. Bird, Mayor


Attest:


____________________________________
Kimberly A. Watts, Fiscal Officer

February 24, 2011

VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD FEBRUARY 24, 2011
Mayor Jacqueline Bird called the meeting to order at 6:00 p.m. and asked everyone to stand for the Pledge of Allegiance.

Answering roll call was John McDonald, John Starcher, Mary Glovinsky and Angie Kukay. Dean Dorko will be late due to illness. Vickie Kozak was excused for vacation. Also present was Street Commissioner Bryan Lucas, Police Chief Greg Fultz and Fiscal Officer Kim Watts.
Guests: None.

Aaron A. Gibson has been hired as a part time police officer for the Village. Mayor Bird administered the Oath of Office to Officer Gibson and welcomed him to the Village. Officer Gibson is from Norwalk and graduated from the Police Academy at EHOVE. He has spent three years with the Greenwich Police Department and a summer at Cedar Point.

Mayor Bird modified the agenda to accommodate the arrival of Councilman Dorko.

OLD BUSINESS
A. Ohio Department of Transportation (ODOT) Project/Culvert Meeting Status Update – Street Commissioner Bryan Lucas has arranged a meeting for Wednesday, March 2, 2011 at 9:30 a.m. at the ODOT District II office in Bowling Green, Ohio. Dean Dorko, John McDonald, Dianne Rozak, Jeff Grashel and Bryan Lucas plan to attend.
B. Land Use Meeting with Danbury Schools Update – Councilman John McDonald attended this meeting along with Mayor Bird and Fiscal Officer Kim Watts. The purpose of the meeting was to form a collaboration of township entities for possible purchase of Lafarge property and formation of a Parks and Recreation District. The next meeting will be held on Wednesday, March 16, 2011 at 6:00 p.m. at Bruno’s.
C. Bike Path Project Update - Chuck Hall sent an e-mail to the Mayor inquiring about the status. Until the Board of Public Affairs (BPA) makes a decision about a water line down Alexander Pike, we cannot proceed. The BPA plans to base their decision on a water model prepared by Floyd Browne Group.
D. Revised Handbook – Review and plan to discuss/approve at the March 10, 2011 meeting. Mary Glovinsky passed out a list of the section to be reviewed. Jim Barney is also planning to review and will have legal suggestions. Thank you to Bob Hruska for word processing.

LEGISLATION
President Pro Tem John Starcher read the legislation by title only.
ORDINANCE 3, 2011 – AN ORDINANCE PROVIDING FOR A PAY INCREASE AND SETTING WAGE RATES FOR EMPLOYEES OF THE VILLAGE OF MARBLEHEAD POLICE DEPARTMENT AND DECLARING AN EMERGENCY.
Motion to waive three readings on three separate occasions made by John Starcher and seconded by John McDonald. Roll call vote with all voting yes. Motion passed.
Motion to retain the emergency clause made by Angie Kukay and seconded by Dean Dorko. Roll call vote with all voting yes. Motion passed.
Motion to adopt Ordinance 3, 2011 made by Mary Glovinsky and seconded by John Starcher. Roll call vote with all voting yes. Motion passed. Ordinance 3, 2011 is hereby adopted.

ORDINANCE 4, 2011 – ANNUAL APPROPRIATION ORDINANCE. AN ORDINANCE TO MAKE APPROPRIATIONS FOR CURRENT EXPENSES AND OTHER EXPENDITURES OF THE VILLAGE OF MARBLEHEAD, STATE OF OHIO, DURING FISCAL YEAR ENDING DECEMBER 31, 2011. This is the first reading. The second reading will be at the March 10, 2011 meeting.

Dean Dorko was excused at 6:37 p.m.

NEW BUSINESS
No new business.

COMMITTEE REPORTS
Solicitor
No report.

UTILITIES/FERRIES/WATERFRONT
John Starcher asked the status of the Clemons Street encroachment issue. Mayor Bird will follow up with Jim Barney.

BEAUTIFICATION /PARKS/CEMETERY
John McDonald has contacted Patty Pepa from The Marblehead Bank in regards to Daisy Day.

STREETS/SIDEWALKS/SEWER
No report.

ANNEXATION/SUB-DEV/PLANNING COMMISSION
No report.

FINANCE & RECORDS
Nothing to report.

SAFETY/INSURANCE
Nothing to report.

Fiscal Officer
Nothing to report.

Police Department
Danbury services contract is under way. Brian Sloan is in the Village and doing well. Danbury Police Chief Meisler has been faxing log sheets of his time. We had 25 calls for the month of February 2011. Officer Sloan handled two of them. Police staffing is up with plans to swear in David Schuerger on March 10, 2011.

Fire Department
No report.

Street Commissioner
Nothing to report.

Zoning Inspector
Nothing to report.


Board of Public Affairs
No report.

Motion to adjourn made by Angie Kukay and seconded by John Starcher. Verbal vote with all voting aye. Meeting adjourned at 6:47 p.m.

APPROVED:

_________________________________
Jacqueline A. Bird, Mayor

Attest:

____________________________________
Kimberly A. Watts, Fiscal Officer

February 10, 2011

VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD FEBRUARY 10, 2011
Mayor Bird called the meeting to order at 6:00 P.M. and asked all present to stand and recite the Pledge of Allegiance.

Answering roll call of council: Present were John McDonald, Dean Dorko, Vickie Kozak, Mary Glovinsky and Angie Kukay. Also in attendance was Solicitor Jim Barney. Excused: Fiscal Officer Kim Watts and Pro-Tem of Council John Starcher. Councilwoman Kukay will be recording the minutes of the meeting.

Rules of Council for 2011 were adopted. Mary Glovinsky made the motion and Dean Dorko seconded. The vote was all ayes for approval.

Approval of minutes January 13, 2011-Stand as written.
Approval of minutes January 27, 2011-Stand as written.

Legislation: None

Old Business:

Police Sub-Committee Update/Recommendation Presented by Dean Dorko and Chief Fultz.
Chief Fultz provided council with a proposal of the staff & salaries for the Marblehead Police Department 2011. The proposal described to keep Chief Fultz and Officer Joy full- time and
hire three part time officers and one part time seasonal officer along with the 16 hour contract with Danbury. Additionally, the wage would be increased for the full time officer and set wages for the part time officers were offered.
Chief Fultz had contacted Terra-Tech for officers that might be interested in part-time work along with locals in the community. The response to part time employment was positive. Chief Fultz also provided examples of why the Marblehead Police Department is a value to our community in other aspects of their role.
Examples included the Memorial Day Parade (which is hosted every other year by Marblehead), the Annual Easter Egg Hunt and Christmas Tree Lighting held at James Park, the Reverse Raffle (which helps to raise money for police equipment and officer training), and Bingo escorts from St. Mary's Hall to the bank and conducting speeches and demonstrations for community groups
such as schools and churches.
Mayor Bird asked for a motion to accept the recommendations of the sub-committee as written and to be put in effect as soon as fiscally possible. Mary Glovinsky made the motion and John McDonald seconded. Discussion then took place in regards to adjusting the offered wage scale.
The council decided to increase Chief Fultz's wage to $22.00 per hour and Officer Joy's wage to $18.00 per hour.

Mayor Bird asked for a motion to accept the recommendation of the subcommittee with the amendment of increasing the pay Chief Fultz to $22.00 per hour and Officer Joy to $18.00 per hour. Mary Glovinsky made the motion to accept the motion with the amendment and Angie Kukay seconded. Roll call vote. All ayes for approval. The motion will go it effect with the next pay period if possible. Implementation will be at the discretion of fiscal officer for the easiest
and quickest method to put in to place fiscally. All were in agreement.
ODOT Project/Culvert-St. Rt. 163 Update Street Commissioner Brian Lucas in process of establishing a joint meeting with ODOT, Danbury Twp., Lafarge and Village Street Committee. The goal is to get the official cost of the culvert replacement from ODOT and determine community participation with splitting the expense 3 ways. Street Commissioner Lucas and the committee will spear head this effort for council. All will keep mayor and council posted.

New Business:

Danbury Township Annual Fire Meeting held on 2/9/11. Mayor Bird attended along with Fire Chief Waugh. The amount of $170,000 fire monies and $15,000 E.M.S. monies are being provided to Marblehead for the year. Mayor Bird provided council with a handout indicating the actual breakdown of the Fire Levy fund and E.M.S. fund from Danbury Township.

Annual Review of Streets March 2011-Street Commissioner Lucas, Street Chairman Dorko and Street Committee Member McDonald. The annual review will be conducted in March or April of this year by those assigned.

Committee Reports:

Attorney Jim Barney reports the Yutzy law suit has been voluntarily dismissed. This was the case of the jogger on Bay Shore Road. The Podsiadlo claim is still pending.

Councilman John McDonald offered a thank you to Street Commissioner Lucas, Chief Fultz and Officer Joy for keeping our roads plowed of snow during the recent storms. Councilman McDonald also met with Patty Pepa of the Marblehead Bank in regards to coordination with the village for the 5-K run to be held May 14, 2011. Councilman McDonald will contact Lafarge about filling the pot holes on Alexander Pike. Chief Fultz will make sure barricades are put up with the road closed and secure. Commissioner Lucas will set up village tables along Alexander Pike as requested for water.

Councilman Dean Dorko-No Report.
Councilwoman Vickie Kozak- No Report.
Councilwoman Mary Glovinsky-No Report.
Councilwoman Angie Kukay-No Report.
Chief Fultz- The Annual Easter Egg Hunt will be Sat., April 23, 2011 at 1:00PM at James Park.
Street Commissioner Bryan Lucas- The Danbury School students will have projects available from the village for their community service hours. James Park, Radar Park and Clemons Cemetery will be cleaned. Additionally, flowers are to be planted at the Radar Park Rock by the students. Commissioner Lucas will handle the purchasing of supplies for the flower planting.
A weather makeup date will be April 15th.
Zoning Inspector Bob Hruska-No Report.

President of the BPA, Robert Boytim presented a Water Department bill with a PO issued on February 10, 2009 and Invoiced on May 19, 2009 from the Kessler Tank Co., Inc. The bill was for the painting of the Water Tower. President Boytim stated there was an additional cost because of the communication equipment mounted on the top of the Water Tower.
President Boytim felt the village should pay the additional cost to the bill as the Water Department receives "no benefit" from the communication equipment mounted on the tower. The payment from the village could go to the BPA.

Mayor Bird explained the bill itself was 2 years old. Additionally, the village is "one entity". Meaning, the funds received from the communication equipment benefit all in the village, including the Water Department. Funds received are used in the budget on wages, roadways, village maintenance and other common areas used and shared by all.
Council was in agreement and supported Mayor Bird's explanation. Councilman Dorko asked President Boytim who contracted the Kessler Tank Company and if there was an issue with the bill or an additional charge, it maybe should have been addressed at the time (2 years ago.). President Boytim reported the Utility Chairman was aware of the additional cost at the time. No action will be taken on the issue as all in the village receive the benefits of the contract funds in various forms.
Monthly Payment of Bills
Bills were reviewed and financial reports for the month of January 2011 were distributed by the Fiscal Officer prior to the meeting.

Motion made by Mary Glovinsky and seconded by Dean Dorko. A roll call vote was taken by those present with all ayes to approve payment of the bills.

Motion to adjourn made by Angie Kukay and seconded by Mary Glovinsky. All present supported the motion with ayes in favor of adjournment. Meeting adjourned at 7:35 p.m.



APPROVED:

________________________________
Mayor Jacqueline A. Bird

ATTEST:


____________________________
Councilwoman Angie Kukay
for Fiscal Officer Kim Watts

January 27, 2011

VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD JANUARY 27, 2011
Mayor Jacqueline Bird called the meeting to order at 6:05 p.m. and asked everyone to stand for the Pledge of Allegiance.

Answering roll call was John Starcher, John McDonald, Dean Dorko, Vickie Kozak and Mary Glovinsky. Angie Kukay was excused due to illness. Also present was Street Commissioner Bryan Lucas, Zoning Inspector Bob Hruska, Police Chief Greg Fultz and Fiscal Officer Kim Watts. Guests: None.

LEGISLATION
ORDINANCE 2, 2011 – AN ORDINANCE TRANSFERRING FUNDS IN THE VILLAGE OF MARBLEHEAD & DECLARING AN EMERGENCY.
Motion to waive three readings on three separate occasions made by John Starcher and seconded by Dean Dorko. Roll call vote with all voting yes. Motion passed.
Motion to retain the emergency clause made by Mary Glovinsky and seconded by John McDonald. Roll call vote with all voting yes. Motion passed.
Motion to adopt Ordinance 2, 2011 made by Vicki Kozak and seconded by Dean Dorko. Roll call vote with all voting yes. Motion passed. Ordinance 2, 2011 is hereby adopted.

Ordinance 3, 2011 was removed from the agenda. No need for it.

OLD BUSINESS
A. Clemons Street Encroachment Letter
Owners are in Florida so there may be a delay in response. Letter is appropriate and well written.
B. Renewal of Mobile Home Removal Agreement with Bay Point
Jim Barney will work with Linda Van Tine, attorney for Bay Point, to complete a two year renewal. Mayor is authorized to sign and will share progress with everyone.
C. Danbury Township Contract (16 Police Hour Per Week)
Trustees signed the contract last night. Chief Meisler took a positive approach to working with us. All okay with Police Chiefs. Mayor Bird to sign contract once received from Danbury Fiscal Officer Shelley Seamon.
D. Police Sub-Committee Progress
John Starcher reported that the meeting was very productive. Chief Fultz put some ideas on the table that we are looking at and should have a recommendation by next meeting. Sub-committee will meet again next Wednesday. Jim Barney to work through Mark Mulligan to get a ruling from the Ohio Attorney General’s office.

NEW BUSINESS
A. Danbury Township Trustees Annual Fire Meeting
Meeting will be held February 8, 2011 at 7:00 p.m. at the Township Hall. The meeting will be discussing monies for 2011.



B. Marblehead Bank 5K Daisy Day Run
Dave King from Marblehead Bank will continue the 5K Daisy Day run in May. Meeting with Patty Pepa on February 5, 2011 at 9:00 a.m. to co-ordinate usage of Alexander Pike with Police and Street Departments. John McDonald is the village contact and he will attend the meeting.
C. Dan Parent Danbury Superintendent – Invited community leaders to a meeting on Wednesday, February 16, 2011 at 6:00 p.m. at Bruno’s to discuss land use strategies.
Mayor Bird to attend, and possibly John McDonald and Kim Watts.

COMMITTEE REPORTS
Solicitor
No report.

UTILITIES/FERRIES/WATERFRONT
Joe Hutman letter – Thank you for plowing. Zachary Miller letter – Apologized for actions related to James Park vandalism.

BEAUTIFICATION /PARKS/CEMETERY
Gary Mortus, Ohio Edison will get back with us about a quote for light pole switches.

STREETS/SIDEWALKS/SEWER
Dean Dorko questioned the less than professional culvert estimate received from the Ohio Department of Transportation (ODOT). Mayor Bird said, “That’s best we could get so far.” Dean suggested he might write a letter to ODOT.

ANNEXATION/SUB-DEV/PLANNING COMMISSION
Nothing to report.

FINANCE & RECORDS
Nothing to report.

SAFETY/INSURANCE
No report.

Fiscal Officer
Nothing to report.

Police Department
Nothing to report.

Fire Department
No report.

Street Commissioner
Nothing to report.

Zoning Inspector
Attended a grant meeting of the Ottawa County Community Foundation held this morning at the Port Clinton library. Low volume grant of $500 - $3,000. Could possibly be used for Christmas decorations. Four speakers at the meeting. Got a lot of informational contacts and websites.

Board of Public Affairs
No report.

Vickie Kozak asked be excused from the February 24, 2011 meeting.
Mary Glovinsky asked to be excused from the April 28, 2011 meeting.
Kim Watts asked to be excused from the May 26, 2011 meeting.

Motion to adjourn made by John Starcher and seconded by Mary Glovinsky. Verbal vote with all voting aye. Meeting adjourned at 6:43 p.m.


APPROVED:


_________________________________
Jacqueline A. Bird, Mayor


Attest:


____________________________________
Kimberly A. Watts, Fiscal Officer

January 13, 2011

VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD JANUARY 13, 2011
Mayor Jacqueline Bird called the meeting to order at 6:00 p.m. and asked everyone to stand for the Pledge of Allegiance.

Answering roll call was John Starcher, John McDonald, Dean Dorko, Vickie Kozak, Mary Glovinsky and Angie Kukay.

Also present was Village Solicitor Rich Gillum, Street Commissioner Bryan Lucas, Police Chief Greg Fultz, Zoning Inspector Bob Hruska and Fiscal Officer Kim Watts. Guests: None.

Mayor Bird opened the floor to nominations for Council President Pro Tem. Nomination of John Starcher for President Pro Tem of Village Council made by Angie Kukay and seconded by Dean Dorko. No other nominations. Roll call vote. All voted yes. John Starcher will serve as the President Pro Tem of the Village Council for 2011.

Rules of Council were distributed to all members. Please review and plan to approve the rules for adoption at the February meeting.

Minutes of the December 9, 2010 regular council meeting stand as written.
Regular council meeting for December 23, 2010 was cancelled due to the holiday.

Mayor Jacqueline Bird delivered the State of the Village Address for 2010. (Text attached)

LEGISLATION
President Pro Tem John Starcher read the legislation by title only.

RESOLUTION 10, 2010 – A RESOLUTION IN THE MATTER OF APPLICATION FOR WATERFRONT DEVELOPMENT BY ROBERT & KAREN TUCKER. This is the second reading. Motion to waive three readings on three separate occasions made by John Starcher and seconded by Vickie Kozak. Roll call vote with all voting yes. Motion passed.
Motion to adopt Resolution 10, 2010 made by John Starcher and seconded by Dean Dorko. Roll call vote with all voting yes. Motion passed. Resolution 10, 2010 is hereby adopted.

RESOLUTION 11, 2010 – A RESOLUTION IN THE MATTER OF APPLICATION FOR WATERFRONT DEVELOPMENT BY BAY POINT ACQUISITION. This is the second reading. Motion to waive three readings on three separate occasions made by Mary Glovinsky and seconded by John McDonald. Roll call vote with all voting yes. Motion passed.
Motion to adopt Resolution 11, 2010 made by Vickie Kozak and seconded by John McDonald. Roll call vote with all voting yes. Motion passed. Resolution 11, 2010 is hereby adopted.

ORDINANCE 1, 2011 – AN ORDINANCE PROVIDING FOR A PAY INCREASE AND SETTING WAGE RATES FOR EMPLOYEES IN THE VILLAGE OF MARBLEHEAD AND DECLARING AN EMERGENCY.
Motion to waive three readings on three separate occasions made by Mary Glovinsky and seconded by Angie Kukay. Roll call vote with all voting yes. Motion passed.
Motion to retain the emergency clause made by Vickie Kozak and seconded by Dean Dorko. Roll call vote with all voting yes. Motion passed.
Motion to adopt Ordinance 1, 2011 made by Angie Kukay and seconded by Mary Glovinsky. Roll call vote with all voting yes. Motion passed. Ordinance 1, 2011 is hereby adopted.

OLD BUSINESS
A. Feral Cat Program – No prohibition against trapping. Mayor Bird will inform the residents that were at the December Council meeting.
B. Clemons Street Encroachment – The uses of landscaping, trees, fences which is consistent. There is some legitimacy to putting things in the road right of way such as utility poles. John Starcher’s main concern is emergency vehicles. Street Commissioner’s concern is drainage and accessibility. Posts and rocks must go. Drainage has to be restored. Rich Gillum to write letter for January 27, 2011 meeting.
C. Center Street Storm Sewer – Rich Gillum read the response letter from Dan Thompson. We will not pursue the issue any further.
D. AES Contract for asbestos removal at the Gresh Property – INS requirements are for AES not the Village. Contract is good as written. Subject tabled. Will have to wait until spring.
E. Alley Vacation between Perry and James Street – The Board of Public Affairs (BPA) opposes vacation of the alley because of an active water line. Motion to deny alley vacation based on the BPA recommendation made by John Starcher and seconded by Dean Dorko. Roll call vote with all voting yes. Motion passed. Mayor Bird to send letter to J. Hilbradt of Schumaker, Loop and Kendrick.
F. Floyd Brown Group Proposal - $17,100 is the new price. Vision for the trail is a 10 year time line. Necessary evil for funding requests. John Starcher doesn’t have an issue so much with the price, but the fact that we may not be in a position to commit the time to this project right now. We paid $30,000 for a water rate analysis from Floyd Brown. It did help in setting water rates and tap fees. Dean Dorko gave his working copy to Mayor Bird. Table the issue until spring. Waiting on the BPA for water model decision. Busy with foundation issues for the Village. Mayor Bird to call Chuck Hall.
G. Danbury Township Contract – At the December 9, 2010 meeting we talked about $22/ hour for police coverage. Down to the Chief and one office at this point. Need to discuss all options that are available. Danbury Township only has the authority to enforce Ohio revised Code. We have our own ordinances. Don’t use them much according to Chief Fultz.
Chief Fultz fully supports the contract at hand for the health, welfare safety of the Village residents. Motion to authorize Mayor Bird to sign revised contract as presented by Mr. Barney made by John Starcher and seconded by Mary Glovinsky. Roll call vote with all voting yes. Motion passed. Sub-committee made up Chief Fultz, Dean Dorko, John Starcher and Kim Watts to meet on Wednesday, January 26, 2011 at 6:00 PM in the council chambers to review options available for future police coverage in the Village.
H. Daisy Day, Inc. – Daisy Day is the second Saturday in May. Daisy Day, Inc. does not plan to continue the festival activities at James Park. Coordinate with John McDonald. John Starcher to make contact with groups that have previously participated. Village will still proclaim this as Daisy Day.

NEW BUSINESS
A. Committee Assignments for 2011 were distributed by Mayor Bird.
B. Peninsula News and Beacon Assignments for 2011 were distributed by Mayor Bird.
C. Renewal of Mobile Home Removal agreement with Bay Point – Chief Fultz, Jim Barney and Linda Van Tine to determine if the agreement needs to be renewed.

COMMITTEE REPORTS
Solicitor
Nothing to report.

UTILITIES/FERRIES/WATERFRONT
Nothing to report.

ANNEXATION/SUB-DEV/PLANNING COMMISSION
Planning Commission is working on revisions to zoning to submit to Council for approval.

STREETS/SIDEWALKS/SEWER
Nothing to report.

FINANCE & RECORDS
Ottawa County Community Foundation meeting is January 27, 2011 at 8:30 AM. Mary cannot attend because she will be in school. Grant could be used for Christmas decorations. They awarded $50,225.71 last year. John McDonald might be able to attend.

BEAUTIFICATION /PARKS/CEMETERY
Gary Mortus called about switches for street light poles.

SAFETY/INSURANCE
Public Employer Risk Reduction Program (PERRP) reports were completed by Department Heads. The Fiscal Officer has created a summary report for the Mayor to approve. Report will be submitted on line to the PERRP division of BWC.

Fiscal Officer
Motion to approve Then & Now Purchase Orders for the SR163 Waterline Replacement Project-Phase I for both Kwest and Floyd Browne Group made by Mary Glovinsky and seconded by Dean Dorko. Roll call vote with all voting yes. Motion passed.

Motion to suspend Rules of Council made by John Starcher and seconded by Mary Glovinsky. Roll call vote with all voting yes. Motion passed. Rules of Council suspended at 7:59 p.m.

Discussion of Ohio Bureau of Workers’ Compensation program and how the 2007 accident claim will impact current and future premiums. Comp Management rate analyst recommends that the Wage Continuation Agreement we currently have in place could be cancelled at any time and should definitely not continue after June 30, 2011.

Motion to discontinue Wage Continuation Agreement for Jane Podsiadlo effective immediately made by John Starcher and seconded by Dean Dorko. Roll call vote with all voting yes. Motion passed. The last payment was made on January 7, 2011.
Police Department
We appreciate the effort to provide coverage by partnering with Danbury. Thank you.

Fire Department
No report.

Street Commissioner
Danbury High Scholl Principal, Karen Abbott offered services of 30-35 students for James Park Clean Up in the spring. Date is set for April 8, 2011 with April 15, 2011 as a rain date. Ottawa County Sanitary Engineer will have to be here to remove bush. This will be the last year for the ice rank because of vandalism. It is beyond repair. John McDonald, as chairman of parks will write something for the local paper.

Zoning Inspector
Nothing to report.

Board of Public Affairs
No report.

Motion to move to executive session to discuss Police Personnel Matters made by John Starcher and seconded by Angie Kukay. Verbal aye. Motion passed. Regular session ends and executive session begins at 8:23 p.m.

Motion to return to regular session made by Mary Glovinsky and seconded by Dean Dorko. Verbal vote with all voting aye. Motion passed. Executive session ends and regular session resumes at 8:45 p.m.

Bills were reviewed and financial reports for the month of December 2010 were distributed by the Fiscal Officer prior to the meeting.

Motion to pay the bills for the month of January 2011 in the amount of $44,297.76 including payroll made by John Starcher and seconded by Mary Glovinsky. Roll call vote with all voting yes. Motion passed.

Motion to adjourn made by Angie Kukay and seconded by Vickie Kozak. Verbal vote with all voting aye. Meeting adjourned at 8:47 p.m.

APPROVED:


_________________________________
Jacqueline A. Bird, Mayor
Attest:

____________________________________
Kimberly A. Watts, Fiscal Officer

December 9, 2010

VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD DECEMBER 9, 2010
Mayor Jacqueline Bird called the meeting to order at 6:07 p.m. and asked everyone to stand for the Pledge of Allegiance.

Answering roll call was John McDonald, Dean Dorko, Vickie Kozak, Mary Glovinsky and Angie Kukay. John Starcher was excused.

Also present was Solicitor Jim Barney, Fiscal Officer Kim Watts, Zoning Administrator Bob Hruska, Street Commissioner Bryan Lucas and BPA President Robert Boytim.

Guests: Gail Anderson, Natalie Darr, and Mary Ward.

Minutes of the November 11, 2010 Regular Council Meeting stand as written.

Regular Council Meeting on November 26, 2010 was cancelled due to the holiday.

Jamestown residents Gail Anderson, Natalie Darr and Mary Ward presented the Council with suggestions for a program that would address the growing problem of feral cats in the village. They estimate between 30-40 feral cats currently. They have a short life span of 4-5 years, but if left unchecked the problem will only get worse. There is a noticeable increase in cats at the end of each summer season, leading to the assumption that visitors may be caring for them during the season and then leaving them behind.

Wyandotte County has a good program to spay and neuter the feral cats and reduce the population. Locally the Ottawa County Humane Society has minimal funding and charges $50 for a female to be spayed and $30 for males to be neutered. The women have personally paid for or received very small donations to help with the surgeries. They asked Council for permission to trap cats, have them spayed and neutered and release them back into the community.

Mayor Bird thanked Ms. Anderson, Ms. Darr and Ms. Ward for their efforts but was unable to give an endorsement to their program until Solicitor Jim Barney checks the village ordinances regarding trapping of animals.

Fiscal Officer Kim Watts asked Council for approval of Then & Now Purchase Orders to cover the contracts involved in the SR163 Waterline Replacement Project-Phase I.

Motion to approve Then & Now Purchase Orders for the SR163 Waterline Replacement Project-Phase I to Floyd Brown Group in the amount of $33,000.00 and Kwest Group, LLC in the amount of $144,188.00 made by John McDonald and seconded by Dean Dorko. Roll call vote with all voting yes. Motion passed. Kim Watts thanked the Council.

Zoning Administrator Bob Hruska reviewed the Waterfront Development application for Robert & Karen Tucker to make shoreline improvements at 4272 Memorial Shoreway on Johnsons Island and for Bay Point Acquisition, LLC to complete work on shoreline protection. Mayor Bird asked for questions. Being none, hearings are now closed on these issues.

LEGISLATION
Councilwoman Angie Kukay read the legislation by title only.

ORDINANCE 11, 2010 – AN ORDINANCE APPROVING TEMPORARY APPROPRIATIONS FOR CURRENT EXPENSES & OTHER EXPENDITURES OF THE VILLAGE OF MARBLEHEAD, STATE OF OHIO, DURING THE FISCAL YEAR BEGINNING JANUARY 1, 2011 & DECLARING AN EMERGENCY.
Motion to waive three readings on three separate occasions made by Mary Glovinsky and seconded by Vickie Kozak. Roll call vote with all voting yes. Motion passed.
Motion to retain the emergency clause made by John McDonald and seconded by Angie Kukay. Roll call vote with all voting yes. Motion passed.
Motion to adopt Ordinance 11, 2010 made by Mary Glovinsky and seconded by Dean Dorko. Roll call vote with all voting yes. Motion passed. Ordinance 11, 2010 is hereby adopted.

RESOLUTION 10, 2010 – A RESOLUTION IN THE MATTER OF APPLICATION FOR WATERFRONT DEVELOPMENT BY ROBERT & KAREN TUCKER.
First reading – No action taken. Second reading at January meeting.

RESOLUTION 11, 2010 – A RESOLUTION IN THE MATTER OF APPLICATION FOR WATERFRONT DEVELOPMENT BY BAY POINT ACQUISTION, LLC.
First reading – No action taken. Second reading at January meeting.

OLD BUSINESS
A. Council Meeting for December 23, 2010 has been cancelled due to the holiday.

B. Floyd Browne Group (FBG) Proposal Update – Chuck Hall and Tony Ireman presented a proposal for a village master plan at a meeting on November 30, 2010. The price of $17,000.00 included $2,400.00 to submit a grant proposal. Dean Dorko reviewed the plan and recommended that FBG scale down the proposal. Mayor Bird received a new proposal today and passed it along to Dean Dorko for review.

Robert Boytim said that a waterline down Alexander Pike could still be an option. Council will keep this in mind for the purposes of planning.

C. Clemons Street Survey Update – Bryan Lucas explained the survey map. Solicitor Jim Barney will review the survey and encroachments as presented by engineer Bob Kusmer and make recommendations for proceeding.

D. Judges Pond Alley Easement Update – Chris Overmyer currently can’t afford the agreed upon $1,700.00 for the survey. Will put this on hold.

E. Center Street Storm Sewer & Gas Line at Boytim’s Curve – It was discovered during the waterline replacement project that the Stone Landing developer cut and capped the storm sewer on Center Street. Jim Barney will work with John Starcher and attempt to collect restitution. The Village will need to pay the Kwest Group invoice in the amount of $1,189.54 to repair the storm sewer. Also found that the gas line is installed directly over the waterline in this area for approximately 40 yards. Jim Barney to speak with Mac McCauley, FBG to determine how Columbia Gas will handle this. Kwest Group has until June 1, 2011 to complete the grading and seeding in this area, according to Robert Boytim.

F. State Auditor has released the FY2008-2009 financial audit for the Village of Marblehead including the Board of Public Affairs with no findings. Mayor and Council congratulated Kim Watts for a job well done. Jim Barney offered unsolicited praise from State Auditor John Rogers for the significant progress that has been made since the FY2006-2007 audit of the Village of Marblehead.

G. Vickie Kozak received an estimate of $3,100.00 for asbestos abatement at the Gresh property from AES in Sandusky, Ohio. Jim Barney will review the contract before we proceed.

NEW BUSINESS
A. Request to Vacate Alley between Perry and James Street – There is a waterline in this area. The Board of Public Affairs will review this request and make a recommendation, in writing to Dean Dorko, Chair of the Streets Committee.

B. Ohio Dept of Natural Resources (ODNR) Coastal Management/Lafarge Submerged Land Lease – Mayor Bird received a call from John Watkins, ODNR that they are negotiating the sub-merged land leases in the village. The lease with Lafarge will increase from $16,800 to $64,000 this year. The village receives half of this income. So our amount will increase from $8,400 to $32,000 in August.

C. Police Coverage – We are down one officer and looking for a resolution. Mayor Bird and Council President Starcher have met with Chief Fultz, Danbury Township Trustee Dianne Rozak and Chief Meisler to come up with a viable solution. Danbury has a part-time officer that could possibly contract with the village for additional coverage. The officer would be available for 16 hours per week at a contract rate of $22.00/hour for interim coverage.

Danbury would supply his benefits and equipment. Will also be talking to Danbury about long term options. Need to look at alternative options and make a decision that is in the best interest of the village. Jim Barney to speak with Mark Mulligan about the contract.

D. Public Entity Risk Reduction Program (PERRP) – Update – Angie Kukay
Glen McGinley gave an in-service training on PERPP reporting to all department heads and Angie Kukay, Chair of the Safety & Insurance Committee. Department heads will turn in their annual PERPP report to Chairman of the Safety Committee prior to the first council meeting each year. The Fiscal Officer will then compile a summary report for the Mayor to sign. The summary report will be posted in Council Chambers and submitted online to BWC.

COMMITTEE REPORTS
Solicitor
Council approved codification by American Legal Publishing. The estimate is $3,000 from Ruth Fazio and all ordinances have been sent.

UTILITIES/FERRIES/WATERFRONT
No report.

BEAUTIFICATION /PARKS/CEMETERY
Hopefully by January, we will have more information on funding and prices to get switches on 135 street lights.

STREETS/SIDEWALKS/SEWER
Nothing to report.

ANNEXATION/SUB-DEV/PLANNING COMMISSION
No Planning Commission meeting this month.

FINANCE & RECORDS
Nothing to report.

SAFETY/INSURANCE
Nothing to report.

Fiscal Officer
Nothing to report.

Police Department
Nothing to report.

Fire Department
No report.

Street Commissioner
Danbury High School students are looking for projects that involve real world solutions and asked if the Village has any issues that they can work on. This is broader than a community service project like painting or clean-up.

Ohio Department of Transportation (ODOT) has given a rough estimate of $85,000 to repair the culvert at Lake Point Park.

Zoning Inspector
Property owner Jeremy Bok downloaded the zoning ordinance for a meeting with Bob Hruska and Bob found significant errors from the codification process. Bob Hruska will give the needed corrections to Jim Barney tomorrow or Monday. In June we’re going to start the process again.

Board of Public Affairs
Special assessments for the Manko annexation are still sitting in an account that the BPA cannot access. Robert Boytim needs to produce paperwork that will allow the transfer of these funds to Water Revenue. Then Jim Barney can begin the legal process.

Bills were reviewed and financial reports for the month of November were distributed by the Fiscal Officer prior to the meeting.

Motion to pay the monthly bills in the amount of $114,499.48 including payroll made by Vickie Kozak and seconded by Mary Glovinsky. Roll call vote. All voted yes. Motion passed.

Merry Christmas and Happy New Year!

Motion to adjourn made by Angie Kukay and seconded by Mary Glovinsky. Verbal vote with all voting aye. Motion passed. Meeting adjourned at 7:57 p.m.


APPROVED:


_________________________________
Jacqueline A. Bird, Mayor


Attest:


____________________________________
Kimberly A. Watts, Fiscal Officer

November 11, 2010

VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD NOVEMBER 11, 2010
Mayor Jacqueline Bird called the meeting to order at 6:00 p.m. and asked everyone to stand for the Pledge of Allegiance.

A moment of silence was observed to honor all veterans past and present.

Answering roll call was John Starcher, John McDonald, Dean Dorko, Vickie Kozak, Mary Glovinsky and Angie Kukay.

Also present was solicitor Jim Barney, Zoning Inspector Bob Hruska, Street Commissioner Bryan Lucas and Fiscal Officer Kim Watts. Guests: None.

Minutes for the October 14, 2010 regular meeting were approved as corrected.
Minutes for the October 28, 2010 regular meeting were approved as written.

LEGISLATION
President Pro-tem John Starcher read the legislation by title only.

Resolution 9, 2010 – A Resolution Declaring The Official Intent & Reasonable Expectation Of The Village Of Marblehead On Behalf Of The State of Ohio (The Borrower) To Reimburse Its SR163 Waterline-Capital Project Fund 4901 For The Ohio Public Works Commission Route 163 Waterline-Phase I Project Number CE 05 N With The Proceeds Of Tax Exempt Debt Of The State Of Ohio.

Motion to waive three reading on three separate occasions made by John Starcher and seconded by Mary Glovinsky. Roll call vote. All voted yes. Motion passed
Motion to adopt Resolution 9, 2010 made by John McDonald and seconded by Dean Dorko. Roll call vote. All voted yes. Motion passed. Resolution 9, 2010 is hereby adopted.

OLD BUSINESS
A. Floyd Browne Group (FBG) Proposal Update – Mayor Bird has been in contact with the Ohio Department of Natural resources (ODNR), although they support a bike/walking path, they are unable to assist with the cost. Chuck Hall (FBG) said a master plan must be in place before moving attempting to secure funding. Mayor Bird will try to schedule a meeting with Chuck Hall the week of November 29th. John Starcher, Dean Dorko and Bob Hruska plan to attend.
B. Center Street Storm Sewer Update – John Starcher has nothing new as Kwest Group has yet to complete the invoice for this work.
C. Clemons Street Survey – Bryan Lucas verified that the survey field work has been completed by Bob Kusmer’s office. We are awaiting the survey maps and detail. Jim Barney will put together any notices to the property owners.

NEW BUSINESS
A. Reminder that the Regular Council Sessions for November 25, 2010 and December 23, 2010 have been cancelled due to the holidays.
B. The Village tree lighting ceremony, sponsored by the Marblehead Police Department will be held on Friday, November 26, 2010 at 6:30PM in the James Park shelter house.
C. Gresh Property – Vickie Kozak received the assessment report for the property at 210 East Main Street. The house contains asbestos in the floor tile, joint compound and possibly the vermiculite insulation. Will need to contact an asbestos abatement company for an estimate. John Starcher suggested Affiliated Environmental Services in Sandusky. Bob Hruska said that green grants might be available for abatement work.

COMMITTEE REPORTS
Solicitor
We cannot vacate the alley on Center Street, as requested by Chris Overmyer, because of the adjoining property. We can give him an easement if he is willing to pay for the survey.

UTILITIES/FERRIES/WATERFRONT
Construction meeting for the SR163 waterline was held today. Contractor expects substantial completion by Thanksgiving and will be requesting an extension of a few days for the project.

BEAUTIFICATION /PARKS/CEMETERY
Nothing to report.

STREETS/SIDEWALKS/SEWER
Nothing to report.

ANNEXATION/SUB-DEV/PLANNING COMMISSION
Vicki Kozak asked about the approval process for waterfront development permits. Bob Hruska explained that the Planning Commission can recommend an application but it must go before the Village Council in the form of a resolution for local approval. From there the property owner is given the paperwork and they submit it to ODNR.

FINANCE & RECORDS
Nothing to report.

SAFETY/INSURANCE
Insurance agent, Kevin Lindsley, will be here at 10:00AM on Tuesday, November 16, 2010 to review changes to the health insurance policy with employees.

Fiscal Officer
Exit conference for the financial audit of FY2008-2009 will take place at 8:30AM on Tuesday, November 17, 2010 in Council Chambers. Representatives from the Auditor of State’s (AOS) office, Mayor Bird, Fiscal Officer Watts and members of the Finance Committee are scheduled to attend. This is treated as an executive session until the AOS releases the audit to the public.

Police Department
No report.


Fire Department
No report.

Street Commissioner
The Danbury High School Art Class has agreed to paint the rocking toys from James Park. The nativity figures will be painted by the RCIA students from St. Joe’s and will be ready in time for the tree lighting ceremony. Over 700 leaf bags have been distributed to residents and picked up by the Street Department. The ice skating rink is scheduled to be installed in James Park after Thanksgiving.

Zoning Inspector
Nothing to report.

Board of Public Affairs
No report.

Motion to adjourn to executive session to discuss Personnel Issue-Open Police Position and Purchase of Property for Public Purposes made by John Starcher and seconded by Angie Kukay. Verbal vote with all voting aye. Motion passed. Regular session ended and executive session began at 6:45 PM.

Motion to return to regular session made by John Starcher and seconded by Vicki Kozak. Verbal vote with all voting aye. Motion passed. Executive session ended and regular session resumed at 7:30 PM.

Motion to pay the monthly bills in the amount of $78,773.66 including payroll made by Vickie Kozak and seconded by Mary Glovinsky. Roll call vote. John Starcher abstained. All voted yes. Motion passed.

Motion to adjourn made by Angie Kukay and seconded by Dean Dorko. Verbal vote with all voting aye. Meeting adjourned at 7:33 p.m.


APPROVED:


_________________________________
Jacqueline A. Bird, Mayor


Attest:


____________________________________
Kimberly A. Watts, Fiscal Officer

October 28, 2010

VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD OCTOBER 28, 2010
Mayor Jacqueline Bird called the meeting to order at 6:00P.M.and asked everyone to stand for the Pledge of Allegiance.

Answering roll call was John Starcher, John McDonald, Dean Dorko, Vickie Kozak, Mary Glovinsky, and Angie Kukay.

Also present was Fiscal Officer Kim Watts and Zoning Inspector Bob Hruska. Guests: None.

LEGISLATION
President Pro Tem John Starcher read the legislation by title only.
ORDINANCE 10, 2010 – AN ORDINACE TRANSFERRING FUNDS AND SUBMITTING LOAN DISBURSEMENT REQUESTS IN THE VILLAGE OF MARBLEHEAD AND DECLARING AN EMERGENCY. Motion to waive three readings on three separate occasions made by Mary Glovinsky and seconded by John Starcher. Roll call vote with all voting yes. Motion passed.
Motion to retain the emergency clause made by John Starcher and seconded by Dean Dorko. Roll call vote with all voting yes. Motion passed.
Motion to adopt Ordinance 10, 2010 made by John Starcher and seconded by Dean Dorko. Roll call vote with all voting yes. Motion passed. Ordinance 10, 2010 is hereby adopted.
OLD BUSINESS
A. Insurance Discussion/Decision
Finance Committee met with Fiscal Officer regarding change to insurance. Fiscal Officer spoke with agent, Kevin Lindsley, to clarify that the new plan will be administered by an outside company. The third party administrator working with Medical Mutual is Consumer Drive Concepts, LLC (CDC). They currently administer the Premium Only Plan that allows employees to use pre-tax dollars for premium payments.

The MMO-4000 with a start date of January 1, 2011 is the plan that Council agreed upon. Angie Kukay will talk with department heads and coordinate a meeting with Kevin Lindsley. Kim Watts will work with Belinda at Consumer Driven Concepts to establish details of administration.

B. Street Light Update on Switch/Remote
John McDonald, John Starcher and Bob Hruska gave details. An Ottawa County building permit is not required. Need to get cost nailed down so we can look for funding sources

C. Floyd Browne Group (FBG) Proposal Review/Decision
Council would like to pursue a bike path, but are not ready to commit to a $24,800 contract with Floyd Browne Group if it were to jeopardize funding eligibility. Mayor Bird will contact Chuck Hall. Council to review contract for specifics.



D. Center Street Storm Sewer Update
The pipe has been fixed and is back in the ground. The next construction meeting for the waterline project will be on November 9, 2010. John Starcher will have a better update on this after the meeting with Kwest Group.

D. Clemons Street Survey
Bryan Lucas is making arrangements to get this completed. Hopes to have an update at the November meeting.

E. Judges Pond Alley
Issue has been referred to Jim Barney. Property owner can pursue the alley vacation if interested in initiating the process and paying the legal fees.

NEW BUSINESS
A. Fall Leaf collection
All is going well. Bags are in Town Hall foyer and leaves are picked up daily.
B. Zoning Permit/Failure to Pay Costs
Heather Varga received a permit for an above ground pool on a property rented from Dan Carroll. The check was returned NSF and Bob Hruska has not had success with collection efforts. We will have Jim Barney pursue this in court after first talking with the landlord about restitution.

COMMITTEE REPORTS
SOLICITOR
No report.

UTILITIES/FERRIES/WATERFRONT
Nothing to report.

BEAUTIFICATION/PARKS/CEMETERY
Nothing to report.

STREETS/SIDEWALK/SEWER
No report.

ANNEXATION/SUB-DEV/PLANNING COMMISSION
Nothing to report

FINANCE AND RECORDS
Finance Committee has met regarding 2011 Temporary Appropriations. Will need to pass by emergency measure before the end of the year.

Motion to cancel the second meetings in both the months of November and December 2010 due to the holidays made by John Starcher and seconded by Angie Kukay. Verbal vote with all voting aye. Motion passed.

SAFETY/INSURANCE
Nothing to report.

Fiscal Officer
Need a copy of the Credit Card Policy. Bob Hruska will print the entire employee handbook.
Mary Glovinsky to ensure that the policy is in this manual.
Council agreed to buy back cemetery plots purchased by non-resident prior to Ordinance 19, 2004.

Police Department
No report.

Street Commissioner
No report.

Fire Department
No report.

Board of Public Affairs
No report.

Zoning Inspector
Nothing to report for zoning. In the Floyd Browne Group proposal we should add a fourth item to paragraph one of page three: Review with Planning Commission.

Motion to adjourn was made by Angie Kukay and seconded by Dean Dorko. Verbal vote with all voting aye. Meeting adjourned at 6:55 PM.
APPROVED: ________________________________
Jacqueline A. Bird, Mayor

Attest: ________________________________
Kimberly A. Watts, Fiscal Officer

October 14, 2010

Village of Marblehead Regular Council Meeting
Held October 14, 2010

Mayor Bird called the meeting to order at 6:03PM and asked all to stand for the Pledge of Allegiance.
Answering roll call was: President Pro-Tem of Council John Starcher, Mary Glovinsky, John McDonald, Vickie Kozak, and Angie Kukay. Excused: Fiscal Officer Kim Watts and Councilman Dean Dorko. Also present was Solicitor Jim Barney, Bryan Lucas and Zoning Inspector Bob Hruska.
Councilwoman Kukay will be recording the minutes

Minutes from September 9, 2010 and September 23, 2010 will stand as written.
Legislation
President Pro Tem John Starcher read Ordinance No. 9 of 2010 by title only.
John Starcher made the motion to wave three readings and Mary Glovinsky seconded. Roll call vote with all ayes.
Vickie Kozak made the motion for the emergency clause and John McDonald seconded. Roll call vote with all ayes.
John Starcher made the motion to adopt and Mary Glovinsky seconded. Roll call vote with all ayes.
Ordinance No. 9 of 2010 adopted.

Old Business
Our insurance representative Kevin Lindsley gave information and options for Village health insurance rates.
John Starcher attended the Island View Sewer Replacement meeting hosted by Danbury Twp. The project will begin sometime in 2012.
John McDonald and Bob Hruska met with Tracy Colston of Port Clinton about the light switches. Bob met with Edison to get help for getting grant money to install new switches. They will also look into remote switches for street lights.
Mayor Bird distributed to council a proposal for the Bike Path Project she received from Chuck Hall. Council to review for next meeting. Bob Hruska said that O.D.N.R. is interested in partnering in this project for the bike path.

New Business
Mayor Bird received an Emerald Ash Borer Pamphlet (tree removal). This is a program through W.S.O.S. and based on income. She will give to Bryan for anyone who wants an application. This will be available through 11/24/10.
Solicitor Jim Barney reports Village ordinances will be sent to American Legal Publishing ASAP.
Committee Reports
John Starcher
Problem with storm sewer while working on the water line project at Center Street. Took pictures and informed council on the situation. The County will be out to look at tomorrow. John & Bryan Lucas will meet with them. John will keep Council informed.
John McDonald
Nothing at this time.
Vickie Kozak
Nothing at this time.
Mary Glovinsky
Finance meeting will be held Wed. 10/20/10 @ 3:00PM.

Angie Kukay
Nothing at this time.
Street Commissioner Bryan Lucas
The hole on Clemons Street will be filled. He will get quotes to replace front door at Village Hall.
Zoning Inspector
Nothing at this time.
Visitor Comments
None

Motion to adjourn into executive session to discuss the Purchase of Property for Public Purposes made by Mary Glovinsky and seconded by John Starcher. Verbal vote with all voting aye. Motion passed. Regular session ended and executive session started around 7:05 P.M.
Motion to return to regular session made by John Starcher and seconded by Mary Glovinsky. Verbal vote with all voting aye. Motion passed. Executive session ended and regular session resumed at 7:45 PM.
Motion to pay bills made by Mary Glovinsky and seconded by John McDonald. John Starcher abstained. Roll call vote with all others voting aye.
Motion made to adjourn was made by John Starcher and seconded by John McDonald. Verbal vote with all aye. Meeting adjourned at 7:55 PM.

APPROVED:

____________________________
Mayor Jacqueline A. Bird

Attest:

________________________________
Councilwoman Angie Kukay
for Fiscal Officer Kim Watts

September 23, 2010

Village of Marblehead Regular Council Meeting
Held September 23, 2010
Mayor Bird called the meeting to order at 6:05 and asked all to stand for the Pledge of Allegiance.
Answering roll call: President Pro-Tem of Council John Starcher, John McDonald, Vickie Kozak, Mary Glovinsky and Angie Kukay. Excused: Fiscal Officer Kim Watts and Councilman Dean Dorko. Councilwoman Kukay will be recording the minutes.

Drew’s Custom Cart Presentation
Drew DeConcini & Tim Dihiberto gave a presentation on street utility vehicles. They have been a Port Clinton Dealer for 6 years. Federal & State licensed. Available on roads 35 mph or less. They are called a low speed vehicle-Similar to a neighborhood electric vehicle. The contact website is at www.drewscustomcarts.com. Mayor Bird will share this information with our Chief of Police.

Legislation
None

Old Business
John McDonald reports Bob Hruska has a meeting next week with Tracy Colston regarding the switches on street lights. Mayor Bird reports she met with various officials and our street committee members on Monday 9/20/10 regarding the bike path. Everyone at that meeting showed an interest. Council agreed to contract with Floyd Brown to put together an estimate for their fees to proceed with the bike path.

Mayor Bird reminded everyone she will be on vacation 9/25/10-10/8/10. Kim Watts will return from vacation 9/29/10.

New Business
None

Committee Reports
John Starcher- A progress meeting with Kwest Group was held. Notifications have been sent out.

John McDonald-None

Vickie Kozak- Commending Bryan Lucas what a great job done to the building at Radar Park. Council agreed to go ahead with mulch at James Park.

Mary Glovinsky-None

Angie Kukay-Met with Insurance Representative Kevin Lindsley along with Vickie Kozak and John McDonald on 9/15/10 @ 3:00. He provided updates on the insurance quotes he received for the village employee health insurance. We asked him to attend our 10/14/10 council meeting to inform and explain any options for council to review.

Visitor Comments-None
Motion to adjourn made by John Starcher and seconded by Mary Glovinsky. Verbal vote with all voting aye. Meeting adjourned at 7:00 PM.


APPROVED:

___________________________
Jacqueline A. Bird, Mayor


Attest:

_______________________________
Angie Kukay, Councilwoman
for Kimberly A. Watts, Fiscal Officer

September 9, 2010

VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD SEPTEMBER 9, 2010
Mayor Jacqueline Bird called the meeting to order at 6:07PM and asked everyone to stand for the Pledge of Allegiance.

Answering roll call was John Starcher, John McDonald, Dean Dorko, Vickie Kozak, Mary Glovinsky, and Angie Kukay.

Also present was Solicitor Jim Barney, Fiscal Officer Kim Watts, Zoning Inspector Bob Hruska, Fire Chief Doug Waugh and BPA President Robert Boytim. Guests: None.

LEGISLATION
President Pro Tem John Starcher read the legislation by title only.
ORDINANCE 7, 2010 – AN ORDINACE PROHIBITING GOLF CARTS ON THE ROADS IN THE VILLAGE OF MARBLEHEAD. This is the third reading.
Motion to adopt Ordinance 7, 2010 made by John Starcher and seconded by Dean Dorko. Roll call vote. All voted yes. Motion passed. Ordinance 7, 2010 is hereby adopted.
ORDINANCE 8, 2010 – AN ORDINANCE TRANSFERRING FUNDS IN THE VILLAGE OF MARBLEHEAD AND DECLARING AN EMERGENCY.
Motion to waive three reading on three separate occasions made by John Starcher and seconded by Vickie Kozak. Roll call vote. All voted yes. Motion passed
Motion to retain the emergency clause made by Mary Glovinsky and seconded by John McDonald. Roll call vote. All voted yes. Motion passed.
Motion to adopt Ordinance 8, 2010 made by Angie Kukay and seconded by Vickie Kozak. Roll call vote. All voted yes. Motion passed. Ordinance 8, 2010 is hereby adopted.
RESOLUTION 8, 2010- A RESOLUTION ACCEPTING THE AMOUNTS AND RATES DETERMIONED BY THE BUDGET COMMISSION AND AUTHORIZING THE NECESSARY TAX LEVIS AND SERTIFYING THEM TO THE COUNTY AUDITOR.
Motion to adopt Resolution 8, 2010 made by John Starcher and seconded by Mary Glovinsky. Roll call vote. All voted yes. Motion passed. Resolution 8, 2010 is hereby adopted.
OLD BUSINESS
A. Street Light Grant – John McDonald and Bob Hruska will met with Tom Brown on Tuesday, August 31, 2010 to inquire about a grant Port Clinton got to turn off the street lights during mayfly season. Tom Brown informed them that the grant the City of Port Clinton received was to build and license a landfill near the cemetery to dispose of the mayflies. They did not receive any monies to install switches on the light poles. Tom Brown was very helpful and eager to assist us as a grant coordinator if that is what we choose to do

Bob Hruska spoke to Gary Mortus of Ohio Edison about the street lights. We have some sodium lights. Ohio Edison is not interested in changing out any of the bulbs under our current contract.

John Starcher will call Tracy Colston, Safety Services Director for the City of Port Clinton and will also ask Bryan Lucas about the grants for light switches.

Fred Synder of Ohio Sea grant is someone to contact about the potential of a bike path. Bob Hruska said that state agencies would be especially interested in a bike path if it 1) includes a destination (lighthouse, park, etc.) or 2) completes a loop.

B. Transportation/Bike Path Meeting – Mayor Bird has organized a meeting with multiple agencies to discuss the possibility of a bike path in the Village. Some of those invited are: Diane Rozak, Danbury Township, Dave Baker, Lafarge North America; John Watkins, Ohio Sea Grant; Tom Brown, former Mayor of Port Clinton; Chuck Hall, Floyd Browne group; Gary Obermiller, Ohio Department of Natural Resources and Ina Brolis, East Harbor State Park.


NEW BUSINESS
A. Council set Trick or Treat in the Village on Sunday, October 31, 2010 from 6-8PM. Kim watts will notify Danbury Township.
B. Finance committee will begin the 2011 budgeting process with a meeting on Wednesday, October 20, 2010 at 3:30PM. All department heads will be notified this week to submit budget materials to the Fiscal Officer.
C. Fiscal Officer will be out of the office from 9/17/2010 through 9/30/2010. She will be back in time to do the regular payroll for 10/01/2010.
D. Mayor Bird will be on vacation from 9/25/2010 through 10/8/2010. President Pro Tem John Starcher will be Acting Mayor during that time. The Planning Commission meeting is on Wednesday, October 6, 2010 at 6:00PM.


COMMITTEE REPORTS
SOLICITOR
The deed has been recorded for the Water Department from Lafarge. Original will be sent to the Fiscal Officer for the Village records.

UTILITIES/FERRIES/WATERFRONT
Construction meeting with BPA, Floyd Browne and Kwest Group on Tuesday, September 14, 2010 at 4PM in the Fire station. Meetings will be on the same day as BPA meetings. Attempting to mobilize the contractor this week. Construction will start at Clemons Cemetery and continue to Center Street for Phase I of the SR163 waterline replacement Project.

BEAUTIFICATION/PARKS/CEMETERY
Nothing to report.

STREETS/SIDEWALK/SEWER
No report.

ANNEXATION/SUB-DEV/PLANNING COMMISSION
All is fine at the Planning Commission.

FINANCE AND RECORDS
Nothing to report.

SAFETY/INSURANCE
Nothing to report.

Fiscal Officer
Nothing to report.

Police Department
No report.

Street Commissioner
No report.

Fire Department
Mayor Bird heard from Chief Waugh. He is working on a report for the next executive session.

Board of Public Affairs
No report.

Zoning Inspector
Nothing to report.

Motion to adjourn was made by Angie Kukay and seconded by John Starcher. Verbal vote with all voting aye. Meeting adjourned at 7:36 PM.

APPROVED: ________________________________
Jacqueline A. Bird, Mayor


Attest: _______________________________
Kimberly A. Watts, Fiscal Officer

August 26, 2010

VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD AUGUST 26, 2010
Mayor Jacqueline Bird called the meeting to order at 6:00P.M. and asked everyone to stand for the Pledge of Allegiance.

Answering roll call was John Starcher, John McDonald, Vickie Kozak, Mary Glovinsky, and Angie Kukay. Dean Dorko was excused.

Also present was Fiscal Officer Kim Watts, Zoning Inspector Bob Hruska and Street Commissioner Bryan Lucas. Guests: None.

LEGISLATION
President Pro Tem John Starcher read the legislation by title only.
ORDINANCE 7, 2010 – AN ORDINACE PROHIBITING GOLF CARTS ON THE ROADS IN THE VILLAGE OF MARBLEHEAD. This is the second reading. No action taken. The third reading will take place on September 9, 2010.
OLD BUSINESS
A. Village Handbook and Drug Policy – Mary Glovinsky and Angie Kukay met and continued to update the drug-free workplace policy. A handout was used to review the changes. The policy will cover new hires including members of the Fire Department, reasonable suspicion and post accident testing. Table of Contents was also updated.
B. Insurance Update- Kevin Lindsley has received all the quotes and will meet with the Insurance Committee on Wednesday, September 1, 2010 at 3:30 pm in Council Chambers to review our options. He currently does not have anything lower than the current Medical Mutual policy. Others that come close in premium price would require a higher deductible.
C. Street Light Grant – John McDonald and Bob Hruska will meet with Tom Brown on Tuesday, August 31, 2010 at 9:00 am at Frisch’s Big Boy.
D. Lions Club Perch Festival Parade – we will leave from the Fire station at 9:00 am on Saturday, August 28, 2010. Group pictures and individual head shots are scheduled for 9:15 am at St. Mary’s Church by John Kozak. Everyone anticipates being there.

NEW BUSINESS
No new business.

COMMITTEE REPORTS
SOLICITOR
No report.

UTILITIES/FERRIES/WATERFRONT
John Starcher read a thank you note from Amy Heflinger, website designer. With the exception of new photos the site update is complete.

Kwest Group is scheduled to start Phase I of the SR163 waterline Replacement Project on September 7, 2010. Starting across from the Gresh property and ending just past Bob Boytim’s house on East Main Street. Kwest Group is currently doing work in Port Clinton. John Starcher has heard nothing but good things about them, even with some of the unexpected problems they have encountered. Kwest representatives will be contacting every property owner prior to service shut-off.

BEAUTIFICATION/PARKS/CEMETERY
Nothing to report.

STREETS/SIDEWALK/SEWER
No report.

ANNEXATION/SUB-DEV/PLANNING COMMISSION
Nothing to report

FINANCE AND RECORDS
Nothing to report.

SAFETY/INSURANCE
Nothing to report.

Fiscal Officer
Nothing to report.

Police Department
No report.

Street Commissioner
Dan’s Tree Service plans to begin the work in James Park and on Ottawa Street on Monday. Resident Bob Lucas has complained about a tree down in the neighbor’s lot.

Fire Department
Mayor Bird heard from Chief Waugh. He is working on a report for the next executive session.

Board of Public Affairs
No report.

Zoning Inspector
Nothing to report.

Motion to adjourn was made by Angie Kukay and seconded by John Starcher. Verbal vote with all voting aye. Meeting adjourned at 6:37 PM.
APPROVED: ________________________________
Jacqueline A. Bird, Mayor
Attest:________________________________
Kimberly A. Watts, Fiscal Officer

August 12, 2010

VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD AUGUST 12, 2010
Mayor Jacqueline Bird called the meeting to order at 6:00P.M. and asked everyone to stand for the Pledge of Allegiance.

Answering roll call was John Starcher, John McDonald, Dean Dorko, Mary Glovinsky, and Angie Kukay. Vickie Kozak was excused.

Also present was Solicitor Jim Barney, Fiscal Officer Kim Watts, Zoning Inspector Bob Hruska, Street Commissioner Bryan Lucas, Fire Chief Doug Waugh and BPA President Robert Boytim. Guests: None.

Mayor Bird began the meeting by acknowledging lifelong resident and former Mayor of the Village of Marblehead, Joe Malfara, who passed away this week. Mr. Malfara was a civic minded citizen who served on the Village Council, was elected to two terms as Mayor and held the position of Village Marshall for 25 years. Visitation is from 3pm-5pm and 7pm-9pm tomorrow at Neidecker LeVeck Crosser with a 10:30am funeral mass on Saturday, August 14, 2010 at St. Joseph Catholic Church.

Minutes of the July 8, 2010 Regular Council Meeting stand as written.
Minutes of the July 22, 2010 Regular Council Meeting stand as written.
LEGISLATION
President Pro Tem John Starcher read the legislation by title only.
ORDINANCE 7, 2010 – AN ORDINACE PROHIBITING GOLF CARTS ON THE ROADS IN THE VILLAGE OF MARBLEHEAD.
This is the first reading. No action taken.
The second reading will take place on August 26, 2010.
RESOLUTION NO. 7, 2010 – A RESOLUTION AUTHORIZING THE VILLAGE OF MARBLEHEAD TO APPLY FOR FUNDS FOR THE ALEXANDER PIKE RESURFACING PROJECT; AUTHORIZING THE MAYOR TO PUT THE PROJECT OUT FOR BID AND ACCEPT THE LOWEST AND BEST BID AND DECLARING AN EMERGENCY.
Motion to waive three readings on three separate occasions made by John Starcher and seconded by Dean Dorko. Roll call vote with all voting yes. Motion passed.
Motion to retain the emergency clause made by Mary Glovinsky and seconded by Angie Kukay. Roll call vote with all voting yes. Motion passed.
Motion to adopt Resolution 7, 2010 made by John Starcher and seconded by Dean Dorko. Roll call vote with all voting yes. Motion passed. Resolution 7, 2010 is hereby adopted.


OLD BUSINESS
A. Village Handbook and Drug Policy – The Omnibus Transportation Employee Testing Act of 1991 (OTETA) does not apply to us and will be removed from the handbook. Mary Glovinsky will bring the updated policy to the next meeting. The policy will cover new hires, reasonable suspicion and post accident testing.
B. Street Light Grant- John McDonald has no new information on this program.
C. Ottawa County Summit of Councils - John McDonald will follow up with Deb Benko and track the minutes of this organization to see if we should continue sending a representative.
D. Website – John Starcher reported that Amy Heflinger has completed most of the updates on the website. New photos will be taken by John Kozak prior to the Perch Festival Parade. We will meet at the Fire Station at 9:00am on Saturday, August 28, 2010.
E. Council decided to continue with the Ohio Municipal League (OML) group rating program to receive the Ohio Bureau of Workers’ Compensation (BWC) discounts. We will complete the agreement and submit the annual membership fee.

NEW BUSINESS
A. VFW & Street Light on Alexander Pike by Village Lot- Mayor Bird was contacted by Deb Garrard of the VFW about taking over the monthly Ohio Edison bill for the light that illuminates the parking lot on the hill near the VFW. Council agreed to take financial responsibility to continue lighting in the Village parking lot.
B. Mayor Bird commented that First Energy has once again misplaced our paperwork on electric aggregation. John Starcher received information from Steve Arndt that conflicted with the statements made by Emily Ochsenhirt of First Energy about whether we could participate in the county program.
C. Mayor Bird addressed newspaper articles about the Marblehead Volunteer Fire Department Association. Sandusky Register reporter, Sarah Weber went directly to the Ottawa County Prosecutor’s Office for the content of her article. It is unknown where James Proffitt, Port Clinton News Herald got his information.

COMMITTEE REPORTS
SOLICITOR
Nothing additional report.

UTILITIES/FERRIES/WATERFRONT
Nothing to report.

BEAUTIFICATION/PARKS/CEMETERY
John McDonald and Bob Hruska mapped a path for a potential sidewalk/bike path in the village.

Bob Hruska told Council the village needs to develop a long term plan. Then we could provide evidence that supports the need for a bike path in the village. A bike path would encompass all non-motorized transportation where as a sidewalk is usually restricted to foot traffic.

We are currently submitting two grant requests. The Phase II waterline Replacement Project has a total of 88 points and the Alexander Pike Resurfacing Project would total about 77 points. He is not confident that we would receive any funding for Alexander Pike in this round.

Robert Boytim said the BPA will be putting in a new waterline near the Surf Motel next month and would be asking drivers to use Alexander Pike as a detour. Mayor Bird suggested talking to Gary Obermiller from the Ohio Department of Natural resources and the Ohio State Park representatives for the lighthouse. County Engineer Dave Brunkhorst was not sure whether we could use permissive tax money for a bike path. We can definitely use those funds to resurface Alexander Pike.

STREETS/SIDEWALK/SEWER
Members of the Peninsula Library Committee asked for support of their upcoming fundraiser at the Johnson’s Island clubhouse.

ANNEXATION/SUB-DEV/PLANNING COMMISSION
No report

FINANCE AND RECORDS
Nothing to report.

SAFETY/INSURANCE
Angie Kukay and Mary Glovinsky have been meeting about the employee handbook.

Fiscal Officer
Nothing to report.

Police Department
No report.

Street Commissioner
Nothing to report

Fire Department
Nothing to report.

Board of Public Affairs
The flashing light at the VFW stop sign is on Alexander Pike out.

Robert Boytim asked Jim Barney to draft a deed for the property Lafarge is donating to the BPA. They would like a sign on the property indicating the donation. Jim Barney to call Dave Baker at Lafarge.

Mayor Bird asked Robert Boytim how the BPA planned to notify residents of the upcoming water project. Kim Watts suggested a notice in the billing envelopes.

Zoning Inspector
The Sea Grant program that we attended yesterday on Gibraltar Island was well worth it. All agreed that the program was informative and the contacts made were beneficial. Mayor Bird would like to invite John Watkins from DNR Coastal Management to a future Council meeting.

Visitor Comments
None.

Motion to adjourn to executive session to discuss purchase of property for public purposes made by Mary Glovinsky and seconded by Angie Kukay. Verbal vote with all voting aye. Motion passed. Regular session ended and executive session began at 7:13 PM.

Motion to return to regular session made by John Starcher and seconded by Mary Glovinsky. Verbal vote with all voting aye. Motion passed. Executive session ended and regular session resumed at 7:37 PM.

Bills were reviewed and financial reports for the month of July were distributed by the Fiscal Officer prior to the meeting.
Motion to pay the monthly bills in the amount of $77,283.30 including payroll made by John Starcher and seconded by Mary Glovinsky. Roll call vote. All voted yes. Motion passed.
Motion to adjourn was made by Angie Kukay and seconded by John McDonald. Verbal vote with all voting aye. Meeting adjourned at 7:40 PM.

APPROVED:

_________________________________
Jacqueline A. Bird, Mayor
Attest:

____________________________________
Kimberly A. Watts, Fiscal Officer

July 22, 2010

VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD JULY 22, 2010
Mayor Jacqueline Bird called the meeting to order at 6:05 PM and asked everyone to stand for the Pledge of Allegiance.

Answering roll call was John Starcher, John McDonald, Dean Dorko, Vickie Kozak, Mary Glovinsky, and Angie Kukay.

Also present was Fiscal Officer Kim Watts and Zoning Inspector Bob Hruska. Visitor: None.

LEGISLATION
President Pro Tem John Starcher read the legislation by title only.
RESOLUTION 6, 2010—A RESOLUTION AUTHORIZING THE MAYOR OF THE VILLAGE OF MARBLEHEAD TO ENTER INTO A CONTRACT WITH KWEST GROUP FOR THE STATE ROUTE 163 WATER LINE PROJECT AND FURTHER DECLARING AN EMERGENCY.
Motion to waive three reading on three separate occasions made by Mary Glovinsky and seconded by John Starcher. Roll call vote. All voted yes. Motion passed.
Motion to retain the emergency clause made by John Starcher and seconded by John McDonald. Roll call vote. All voted yes. Motion passed.
Motion to adopt Resolution 6, 2010 made by Angie Kukay and seconded by Vickie Kozak. Roll call vote. All voted yes. Motion passed. Resolution 6, 2010 is hereby adopted.

OLD BUSINESS
A. James Park/Ottawa Street Trees-An assessment and estimate of work from Dan’s Tree Service was obtained for the three trees on Ottawa Street. The trees are not dead but do need to be trimmed at a cost of $700.00. The maple tree in James Park also needs to be trimmed and the stump needs to be ground on a dead tree in the park removed by maintenance. The cost of those jobs is $510.00 for a grand total of $1210.00 The Mayor authorized completion of the work. Both Mr. Menier and Mr. Fontana will be informed.
B. Village Handbook/Drug Policy-Mary Glovinsky would like to add examples of reasonable suspicion to the handbook under the Drug Policy. She also asked about the OTETA of 1991 referred to in our policy. Mayor Bird will call Jim Barney about this.
C. Golf Cart Ordinance-Mayor Bird has been working with Solicitor Jim Barney regarding golf carts. Questions remain about the statutory speed limits on side streets and whether they need to be posted on each street. Solicitor Barney will plan to address all concerns at the next meeting.

NEW BUSINESS
A. Health Insurance Update-Vickie Kozak will get all the information to Kevin Lindsley for shopping purposes.
B. Marblehead Peninsula Lions 17th Annual Perch Festival & Parade is set for Saturday, August 28, 2010 from 10:00 AM to 5:00 PM in James Park. The parade begins at 10:00 AM from St. Mary’s Church parking lot. Bryan Lucas will get the parade banner updated.


COMMITTEE REPORTS
SOLICITOR
No report.

UTILITIES/FERRIES/WATERFRONT
John Starcher will contact Amy Drummer regarding the reimbursement of $1,200.00 in cribbing for the Fire Department from the Joint Solid Waste District.

BEAUTIFICATION/PARKS/CEMETERY
Nothing to report.

STREETS/SIDEWALK/SEWER
Dean Dorko spoke with Street Commissioner Bryan Lucas about the current issues and actions of this committee.

ANNEXATION/SUB-DEV/PLANNING COMMISSION
Vickie Kozak spoke with Dan Cassidy about assessment of the Gresh site. He will be here before noon on Wednesday, July 28, 2010 to conduct testing.

FINANCE AND RECORDS
Mary Glovinsky working with Angie Kukay to get the handbook wrapped up.

SAFETY/INSURANCE
Nothing additional to report.

Fiscal Officer
State Auditors will be on site beginning Monday, July 26, 2010 to conduct the standard audit for fiscal years 2008 and 2009. Debbie Baumgartner, Maria Robinson and intern Justine Grover are all planning to be here.

Police Department
No report.

Fire Department
No report.

Street Commissioner
No report

Zoning Inspector
Nothing to report.

Board of Public Affairs
No report.


Visitor Comments
None.

Motion to adjourn to executive session to discuss purchase of property for public purposes made by John Starcher and seconded by Mary Glovinsky. Verbal vote with all voting aye. Motion passed. Regular session ended and executive session began at 6:47 PM.

Motion to return to regular session made by Mary Glovinsky and seconded by Dean Dorko. Verbal vote with all voting aye. Motion passed. Executive session ended and regular session resumed at 7:32 PM.

Motion to adjourn was made by Angie Kukay and seconded by Vickie Kozak. Verbal vote with all voting aye. Meeting adjourned at 7:32 PM.

APPROVED:


_________________________________
Jacqueline A. Bird, Mayor


Attest:


____________________________________
Kimberly A. Watts, Fiscal Officer

July 8, 2010

VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD JULY 8, 2010
Mayor Jacqueline Bird called the meeting to order at 6:00P.M. and asked everyone to stand for the Pledge of Allegiance.

Answering roll call was John Starcher, Vickie Kozak, Mary Glovinsky, and Angie Kukay. John McDonald was unexcused.

Also present was Fiscal Officer Kim Watts and Zoning Inspector Bob Hruska. Solicitor Jim Barney was excused. Guests: Dean Dorko, Mary Dorko, James Dorko, Pat Lukac, Jim Menier and Terry Vacha.

Minutes of the June 10, 2010 Regular Council Meeting stand as written.
Minutes of the April 22, 2010 Regular Council Meeting, as amended, stand as written.
Dean Dorko has been appointed to fill the unexpired term of Councilman Chris Skinner. Mayor Bird administered the Oath of Office to Dean Dorko and welcomed him to Council.
Dean is a Marblehead native, a 1981 graduate of Danbury High School and of the U.S. Military Academy at West Point. He was a commissioned officer in the U.S. Army for 24 years and has lived around the world including Germany, Saudi Arabia, and Iraq as well as multiple U.S. states. He currently works for the U.S. Customs and Border Protection office in Sandusky, Ohio. His wife Mary and son James also reside here in the village. Stepson, Cory Matthews is a cadet at West Point. Dean loves the lake and the community. He is happy to back in Marblehead.
Probationary employment period for Officer Peter J. Bush will end on July 14, 2010. After review of his file, Chief Fultz has recommended retaining him as a regular full time employee. Motion to retain Peter J. Bush as a full time police officer for the Village of Marblehead made by John Starcher and seconded by Angie Kukay. Roll call vote with all voting yes. Motion passed.
LEGISLATION
President Pro Tem John Starcher read the legislation by title only.
RESOLUTION 4, 2010—A RESOLUTION TO ADOPT THE SOLID WASTE MANAGEMENT PLAN FOR THE OTTAWA-SANDUSKY-SENECA JOINT SOLID WASTE MANAGEMENT DISTRICT. This is the third reading.
Motion to adopt Resolution 4, 2010 made by Vicki Kozak and seconded by Mary Glovinsky. Roll call vote. All voted yes. Motion passed. Resolution 4, 2010 is hereby adopted.
OLD BUSINESS
A. Village Handbook and Drug Policy - Angie Kukay and Mary Glovinsky will review the current policy to make sure it covers new hires, reasonable suspicion and injury/accident testing. Check with Bryan Lucas for the version of the handbook that he has. Council agreed to continue membership in the Ottawa County Safety Council and have Bryan Lucas remain as our representative.
B. James Park Tree Issue – John Starcher and Bryan Lucas will get estimate of tree trimming for the trees in James Park that Junior Fontana has concerns about.
C. John Starcher reported that Amy Heflinger is moving ahead on the website.
D. Vickie Kozak received an e-mail from Janet Monak about golf carts in the village. Solicitor Jim Barney is working on an ordinance to clarify this issue.

NEW BUSINESS
Angie Kukay will contact Kevin Lindsley to set up the annual insurance meeting with employees prior to our renewal on September 1, 2010. Employees with changes or problems should be sure to meet with the insurance agent.

COMMITTEE REPORTS
SOLICITOR
No report.

UTILITIES/FERRIES/WATERFRONT
Nothing to report.

BEAUTIFICATION/PARKS/CEMETERY
No report.

STREETS/SIDEWALK/SEWER
Nothing to report.

ANNEXATION/SUB-DEV/PLANNING COMMISSION
Vickie Kozak asked when the community painter will be starting on the Radar Park building. John Starcher replied that he is currently pressure washing and doing prep work at the site.

FINANCE AND RECORDS
Nothing to report.

SAFETY/INSURANCE
No report.

Fiscal Officer
No report.

Police Department
No report.

Fire Department
No report.

Street Commissioner
No report

Zoning Inspector
Bob Hruska explained that topping trees does stunt their growth and is not recommended by professional trimmers.

Board of Public Affairs
No report.

Visitor Comments
Jim Menier voiced concerns about the trees on Ottawa Drive. He rents from Barb Monak and a tree limb fell on his wife’s car. He thinks the trees are rotted and mostly dead. John Starcher will ask Bryan Lucas and to get a professional assessment of the three tress to which Mr. Menier is referring. We will then proceed with the recommendations and keep Jim Menier informed.

Bills were reviewed and financial reports for the month of June were distributed by the Fiscal Officer prior to the meeting.
Motion to pay the monthly bills in the amount of $64,849.53 including payroll made by Angie Kukay and seconded by Mary Glovinsky. Roll call vote. John Starcher abstained. All voted yes. Motion passed.
Motion to adjourn was made by Angie Kukay and seconded by John Starcher. Verbal vote with all voting aye. Meeting adjourned at 6:40 PM.

APPROVED:

_________________________________
Jacqueline A. Bird, Mayor
Attest:

____________________________________
Kimberly A. Watts, Fiscal Officer

June 24, 2010

VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD JUNE 24, 2010
Mayor Jacqueline Bird called the meeting to order at 6:00P.M. and asked everyone to stand for the Pledge of Allegiance.

Answering roll call was John Starcher, Mary Glovinsky, and Vickie Kozak. Angie Kukay was excused. John McDonald was unexcused.

Also present were Zoning Inspector, Bob Hruska, Fire Chief Doug Waugh, and Tim Almendinger.

LEGISLATION
RESOLUTION 4, 2010—A RESOLUTION TO ADOPT THE SOLID WASTE MANAGEMENT PLAN FOR THE OTTAWA-SANDUSKY-SENECA JOINT SOLID WASTE MANAGEMENT DISTRICT. 2nd Reading
No further action taken. 3rd Reading at July 8th meeting.

OLD BUSINESS
A. T-Mobile update. John Starcher was contacted by T-Mobile. They want to
renegotiate our contract, which would increase our current agreement by 10%. They
proposed 3 options. After discussion, council agreed to keep our current agreement
because we just renewed and are now guaranteed 5 years.
B. Open Council Seat. The advertisement placed in the paper stated that a reply was to
be received by June 18th. John Starcher received a letter from Dean Dorko asking
to be considered for the position.
Motion to accept Dean Dorko for open council seat by Vickie Kozak and seconded
by John Starcher.
Mayor Bird will check with our solicitor and make contact with Mr. Dorko. The
swearing in will be at the July 8th meeting.
C. Chief Fultz contacted Mayor Bird concerning a directive for inspecting golf carts
issued by Sheriff Bratton. It states that golf carts are limited to “vacation and resort
communities” and Chief Fultz is not supportive of golf carts. Solicitor Jim Barney is
looking into an ordinance to protect us from further golf cart questions.

NEW BUSINESS
None.

COMMITTEE REPORTS
SOLICITOR
No report.

UTILITIES/FERRIES/WATERFRONT
John Starcher attended the Danbury Waste Water Advisory Board. They are attempting to track down locations where inflow and infiltration are occurring. Several locations have been identified and owners of property with inflow or infiltration problems will be contacted and told to make repairs.
John Starcher stated that the Village is eligible for up to $2,500/year reimbursement for leaf collection and recycling from the Solid Waste Joint Management program. The Village gets reimbursed for bags and labor at $10.00/hour and will receive a check for $1,459.00. The Village has $1,041.00 remaining and has until June 30th of this year to spend on items such as recycled benches, tables, picnic tables, or cribbing for the Fire Department. Fire Chief Waugh will look into the purchase of cribbing.

FINANCE AND RECORDS
Mary Glovinsky followed up on a question about a policy for drug and alcohol testing after an injury. She reported that she could not find a policy in the employee handbook. Mayor Bird will get a copy of the policy used by the State.

BEAUTIFICATION/PARKS/CEMETERY
Vickie Kozak reported that the community painter was slow but the paint looks good from a distance. There are some spots to touch up.
A tree in Junior Fontana’s yard needs to be trimmed. John will get a professional to look at the tree to assess what needs to be done.

ANNEXATION/SUB-DEV/PLANNING COMMISSION
No report.

STREETS/SIDEWALK/SEWER
No report.

SAFETY/INSURANCE
No report.

Fiscal Officer
No report.

Police Department
No report.

Fire Department
No report.

Street commissioner
No report

Zoning Inspector
There is grant money available nationwide for bike paths. Certain qualifications must be fulfilled in order to get the money. Alexander Pike may qualify as a “connector road”. Bob Hruska will follow up on this and keep council updated.

Board of Public Affairs
No report.

Motion to adjourn to executive session to discuss imminent litigation was made by Vickie Kozak and seconded by Mary Glovinsky. Verbal vote with all voting aye. Motion passed. Regular session ended and executive session began at 7:10 PM.

Motion to return to regular session was made by John Starcher and seconded by Mary Glovinsky. Verbal vote with all voting aye. Motion passed. Executive session ended and regular session resumed at 8:27PM.

Motion to adjourn was made by John Starcher and seconded by Vickie Kozak. Verbal vote with all voting aye. Meeting adjourned at 8:27 PM.

APPROVED:

_________________________________
Jacqueline A. Bird, Mayor
Attest:

____________________________________
Councilwoman Mary Glovinsky
for Kimberly A. Watts, Fiscal Officer

June 10, 2010

VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD JUNE 10, 2010
Mayor Jacqueline Bird called the meeting to order at 6:03 p.m. and asked everyone to stand for the Pledge of Allegiance.

Answering roll call was John Starcher, John McDonald, Vickie Kozak, and Angie Kukay. Mary Glovinsky was excused.

Also present was Solicitor Jim Barney, Fiscal Officer Kim Watts, and Zoning Inspector Bob Hruska. Guests: None.

LEGISLATION
President Pro Tem John Starcher read the legislation by title only.
ORDINANCE 6, 2010 – AN ORDINANCE ADOPTING THE PLAN OF OPERATION AND GOVERNANCE FOR THE ELECTRICITY AGGREGATION PROGRAM FOR THE VILLAGE OF MARBLEHEAD WITH FIRST ENERGY SOLUTIONS, AND DECLARING AN EMERGENCY.
Motion to waive three reading on three separate occasions made by John Starcher and seconded by Vickie Kozak. Roll call vote. All voted yes. Motion passed
Motion to retain the emergency clause made by Vickie Kozak and seconded by John McDonald. Roll call vote. All voted yes. Motion passed.
Motion to adopt Ordinance 6, 2010 made by Angie Kukay and seconded by John Starcher. Roll call vote. All voted yes. Motion passed. Ordinance 6, 2010 is hereby adopted.

RESOLUTION 4, 2010 – A RESOLUTION TO ADOPT THE SOLID WASTE MANAGEMENT PLAN FOR THE OTTAWA-SANDUSKY-SENECA JOINT SOLID WASTE MANAGEMENT DISTRICT. This is the first reading. The second reading will take place on June 24, 20120. No action taken.

RESOLUTION 5, 2010 – A RESOLUTION AUTHORIZIING THE MAYOR TO PREPARE AND SUBMIT AN APPLICATION TO PARTICIPATE IN THE OHIO PUBLIC WORKS COMMISSION STATE CAPITAL IMPROVEMENT AND/OR LOCAL TRANSPORTATION IMPROVEMENT PROGRAM(S) AND EXECUTE CONTRACTS AS REQUIRED AND DECLARING AN EMERGENCY.
Motion to waive three reading on three separate occasions made by John Starcher and seconded by Vickie Kozak. Roll call vote. All voted yes. Motion passed
Motion to retain the emergency clause made by John McDonald and seconded by Angie Kukay. Roll call vote. All voted yes. Motion passed.
Motion to adopt Resolution 5, 2010 made by John Starcher and seconded by John McDonald. Roll call vote. All voted yes. Motion passed. Resolution 5, 2010 is hereby adopted.


OLD BUSINESS
A. Kim Watts and John Starcher explained the new Drug Free safety Program and how it differs from our current participation. Angie Kukay to investigate our policy regarding post accident and injury testing along with reasonable suspicion in the employee handbook and the new fire department policy.
B. John Starcher has been in contact with Amy Heflinger regarding progress on the transfer of the website from Janelle Davenport. He will clarify the procedure for updating minutes.
Motion to authorize Mayor Bird to sign a contract for services with Amy Heflinger of AHA Creative for annual hosting fees and domain name renewal made by John Starcher and seconded by Angie Kukay. All voted yes. Motion passed.
C. Vickie Kozak reported that we were officially awarded the grant to test for potential hazards on the Gresh property. Action on the Wohlers property request is currently on hold.

NEW BUSINESS
A. Mayor Bird distributed change of committee assignments. Vickie Kozak will replace former Councilman Chris Skinner on the Planning Commission. John McDonald will replace Vickie Kozak as Chairman of Parks and the Streets Committee will have an open seat until further notice. Thanks to all for your cooperation.
B. John Starcher led the discussion of Memorial Day Parade protocol and guidelines. All agreed that sirens should not be used and that candy should not be thrown during this parade as it is more of a solemn ceremony to honor veterans. Appropriate dress is suggested for each organization. And all participants who are able should remain standing for the service at the memorial. Mayor Bird will ask Chief Fultz to distribute these guidelines next time we host the parade.
C. State representative Dennis Murray will be holding another Town Hall Meeting on Monday, June 28, 2010 at 6:00p.m. at the Marblehead Lighthouse. In the event of inclement weather it will be moved to the Marblehead Fire Station.
D. All village administration received invitations to the Third Annual Ohio Sea Grant Lake Erie Day on Wednesday, August 11, 2010 at the OSU Stone Laboratory on Gibraltar Island at Put-in-Bay. Please RSVP by email as soon as possible if you plan to attend.
E. The bill that contained a provision to lower the speed limits in the Village passed the Ohio Senate but did not pass in the House. Council wanted citizens to know that just because they voted to accept the ODOT recommended limits does not mean that they agreed. Not accepting the statutory limits would incur liability for both the maintenance of Ohio SR163 and the legality of speed citations.

COMMITTEE REPORTS
Solicitor
Will be out of state from July 3 through July 8, 2010. Rich Gillum and John Kocher will cover for anything we might need.

UTILITIES/FERRIES/WATERFRONT
Nothing to report.

ANNEXATION/SUB-DEV/PLANNING COMMISSION
No report.

STREETS/SIDEWALKS/SEWER
Nothing to report. John McDonald will be having surgery on Monday morning.

FINANCE & RECORDS
Nothing to report.

BEAUTIFICATION /PARKS/CEMETERY
James Park restroom doors open easily now. Painting still in progress. Community member has 60 hours left of service.

SAFETY/INSURANCE
Nothing to report.

Fiscal Officer
Will be out of town for the next meeting. Angie Kukay will also be excused from that meeting. Will ask Mary Glovinsky to take minutes.

Police Department
No report.

Fire Department
No report.

Street Commissioner
No report.

Zoning Inspector
Nothing to report.

Board of Public Affairs
No report.

Bills were reviewed and financial reports for the month of May were distributed by the Fiscal Officer prior to the meeting.

Motion to pay the monthly bills in the amount of $42,972.58 including payroll made by Vicki Kozak and seconded by Angie Kukay. Roll call vote. John Starcher abstained. All voted yes. Motion passed.

Motion to adjourn to executive session to discuss employee compensation and purchase of property made by John Starcher and seconded by Angie Kukay. Verbal vote with all voting aye. Motion passed. Regular session ended and executive session began at 6:57 p.m.

Motion to return to regular session made by Angie Kukay and seconded by Vickie Kozak. Verbal vote with all voting aye. Motion passed. Executive session ended and regular session resumed at 7:56 p.m.

Motion to adjourn made by John Starcher and seconded by Angie Kukay. Verbal vote with all voting aye. Meeting adjourned at 7:56 p.m.




APPROVED:


_________________________________
Jacqueline A. Bird, Mayor



Attest:


____________________________________
Kimberly A. Watts, Fiscal Officer

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