Regular Council

November 13, 2014

VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD NOVEMBER 13, 2014
Mayor Bird called the meeting to order at 6:00 p.m. and opened with the Pledge of Allegiance.

ROLL CALL AND ATTENDANCE
Answering roll call were Angie Kukay, Duane Myers, Ron Royhab and John Starcher.

Mr. Starcher moved to excuse Dean Dorko and Dave Redett from the meeting. Second by Mr. Royhab. Vote: Mrs. Kukay-yes; Mr. Myers-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.

Also present were Fiscal Officer Rhonda Botti Sowers, Solicitor Jim Barney, Street Commissioner Bryan Lucas and Zoning Administrator Bob Hruska.

There were no visitors in attendance.

MINUTES
Minutes of the October 23 regular meeting were approved as submitted.

VISITOR COMMENTS
There were no visitor comments.

LEGISLATION
There was no legislation.

OLD BUSINESS
A. Discussion and Committee Recommendation for Cemetery Policy – Mr. Royhab reported the Beautification/Parks/Cemetery Committee met November 4 to review cemetery policies. After discussion of the committee’s recommendations, council determined the following additions/changes to the cemetery regulation should be considered:
All interments, whether standard burials or cremains, will require a vault.

There shall be only one standard burial per gravesite.

Vaulted cremains may be buried upon an existing standard grave with the permission of the lot owner or someone with legal authority to act on behalf of the owner and depending on the amount of space available. The amount of space shall be determined by the Sexton.

There shall be allowed up to eight vaulted cremains in any gravesite which has no standard burial.

Only one headstone may extend above ground on any grave space. A name plate, flush with the ground, is permitted for each burial of cremated remains on one site.

The scattering of cremains in village cemeteries is prohibited.

Solicitor Barney will prepare legislation for the December meeting.

B. Safety Equipment – Following discussion at the October 23 meeting regarding requirements for safety shoes, Mrs. Sowers reported that PERRP regulations make protective footwear mandatory in situations where there is a danger of foot injuries due to falling or rolling objects, or objects piercing the sole, or from an electrical hazard. Council determined that village working conditions would not make safety shoes mandatory but did agree to reimburse, per the personnel policy, employees who choose to purchase safety shoes. The reimbursement will be treated as a taxable fringe benefit.

C. Coastal Management Grant – Mr. Hruska reported that the Western Reserve Conservancy suggested applying for a Coastal Management grant to supplement funds for potential acquisition of the Lifeboat Station property. Filing deadline for this grant is November 21 which does not leave much time to prepare the application so the decision was made to not apply for this round of funding. Mr. Hruska also pointed out that the Coastal Management awards are relatively small. Western Reserve will continue to work on the Clean Ohio Grant application which is due in February. The Conservancy will meet with Mayor Bird, John Starcher, Dave Redett, Rhonda Sowers and Bob Hruska on November 26 to discuss the Clean Ohio application.

D. Sprint/Nextel Building – Mr. Starcher volunteered to contact Ohio Edison and apply for necessary permits for reconnecting electricity at the former Sprint/Nextel building located behind the water tower. Council accepted Mr. Starcher’s offer.

NEW BUSINESS
A. Annual Christmas Tree Lighting November 28 – The village’s annual Christmas tree lighting will be held in James Park on Friday, November 28 at 7:00 p.m.

REPORTS
Solicitor
Mr. Barney had nothing to report.

Finance and Records Committee
Mr. Starcher reported he was contacted by school treasurer Shane Baumgardner who is studying the possibility of cooperative purchasing of fuel between the school, village and township to help obtain a lower price per gallon. Mrs. Sowers provided Mr. Baumgardner with information about the village’s fuel requirements.

Streets/Sidewalks/Sewer Committee
No report.

Beautification/Parks/Cemetery Committee
Mr. Royhab reported that the final paperwork has been submitted to ODOT for the bike path. There is ongoing discussion about how best to handle the encroachments along planned route. The project is still on schedule to be done next year.

Utilities/Ferries/Waterfront
Mr. Myers had nothing to report.

Annexation/Subdivision/Planning Commission Committee
No report.

Safety/Insurance Committee
Mrs. Kukay had nothing to report.

Fiscal Officer
Mrs. Sowers reported receipt of the annual parking fee from the Kelleys Island Boat Line in the amount of $30,000. She will meet November 24 with Financial Advisor Brian Cooper regarding the progress of the capital improvement plan.

Police Department
No report.

Street Commissioner
Mr. Lucas reported that he received an estimate of $7,000 trade-in value for the 2008 pick-up truck with snow plow. If $10,000 worth of body work were completed on the truck it would increase the trade value to approximately $10,500. State Purchasing awards for 2015 trucks are not yet available. Mr. Lucas will advise Council of cost for a new truck as soon as the state purchasing prices are available.

Zoning Administrator
Mr. Hruska reported that he was mowing grass earlier in the day when he got caught in the sudden snowstorm.

Board of Public Affairs
No report.

AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $79,105.59 was made by Mr. Myers and seconded by Mr. Royhab. Vote: Mrs. Kukay-yes; Mr. Myers-yes; Mr. Royhab-yes. Motion carried. Mr. Starcher abstained.

EXECUTIVE SESSION
Mr. Starcher moved to go into executive session at 7:09 p.m. for the purpose of discussing acquisition of property. Second by Mrs. Kukay. Vote: Mrs. Kukay-yes; Mr. Myers-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.

Mayor Bird reconvened the meeting at 7:37 p.m.

ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Myers. Meeting adjourned by unanimous vote at 7:37 p.m.


October 23, 2014

VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD OCTOBER 23, 2014
Mayor Bird called the meeting to order at 6:06 p.m. and opened with the Pledge of Allegiance.

ROLL CALL AND ATTENDANCE
Answering roll call were Angie Kukay, Duane Myers, Dave Redett and Ron Royhab. Dean Dorko and John Starcher were excused.

Also present were Fiscal Officer Rhonda Botti Sowers and Zoning Administrator Bob Hruska.

There were no visitors in attendance.

MINUTES
Minutes of the October 9 regular meeting were approved as submitted.

VISITOR COMMENTS
There were no visitor comments.

LEGISLATION
There was no legislation.

OLD BUSINESS
A. Sprint/Nextel Building – At the last meeting council members were asked to consider possible uses for the former Sprint/Nextel equipment building behind the water tower. Council agreed that this building would be suitable for additional records storage and authorized purchasing shelves and having the electricity reconnected.

B. Cemetery Commission Policy Review – Mr. Royhab said his committee will meet at 5:30 p.m. on Tuesday, November 4 at the Fire Station to review the current cemetery policies.

NEW BUSINESS
A. Cell Phone Reimbursement – Mrs. Sowers said she learned from an IRS agent at a recent Fiscal Officer training that reimbursement for use of a personal cell phone is no longer a taxable fringe benefit. Because of this the $5.00 bi-weekly amount paid to Bob Hruska for business use of his cell phone should not be included as a payroll item. Mrs. Sowers explained that if council wishes to continue this reimbursement the authorizing legislation will need to be rescinded and new legislation adopted. As of the current pay period she has stopped including this amount in Mr. Hruska’s pay and asked for council’s intention regarding this payment.

Mr. Hruska said the allowance was originally approved because there was no charge for him to use his cell phone to make long distance work related calls as opposed to using the village’s phone. Mrs. Sowers said that last year the village switched to a new phone plan which includes unlimited long distance calls.

Discussion followed on whether the amount of reimbursement should be increased. Mrs. Sowers said any reimbursement needs to correspond with the actual percentage of use. Mr. Myers said he will forward a copy of his work policy regarding reimbursement for use of personal cell phones for consideration.

B. Safety Equipment – Mrs. Sowers reported that she also learned from the IRS agent that safety equipment is only a non-taxable fringe benefit if there is a policy requiring it to be worn. She said currently the village personnel policy authorizes reimbursement for qualified safety equipment including safety shoes but there is no village policy requiring it to be worn. Following discussion, council asked Mrs. Sowers to find out if there are any PERRP or BWC requirements for use of safety equipment.

C. Body Work on 2008 Street Department Truck – Last winter the street department’s 2008 Ford pick-up truck sustained damage in two separate incidents. An insurance reimbursement of $3900.00 was received following one incident but no claim was filed for the other and cannot now be filed. Cost estimate from Don’s Body Shop to repair the damage is in excess of $10,000. The truck was originally purchased 7 years ago for $18,000. Council asked that Mr. Lucas investigate the trade-in value of the current truck and the cost to purchase a replacement through the State Purchasing program.

REPORTS
Solicitor
No report.

Finance and Records Committee
No report.

Streets/Sidewalks/Sewer Committee
No report.

Beautification/Parks/Cemetery Committee
Mr. Royhab read an email from Kent Bryan of CT Consultants who said the final bike path plans have not yet been submitted to ODOT because he is continuing to work on options for areas where two structures encroach into the right-of-way.

Utilities/Ferries/Waterfront
Mr. Myers had nothing to report.

Annexation/Subdivision/Planning Commission Committee
Mr. Redett had nothing to report.

Safety/Insurance Committee
Mrs. Kukay had nothing to report.

Fiscal Officer
Mr. Sowers had nothing further to report.

Police Department
No report.

Street Commissioner
No report.

Zoning Administrator
Mr. Hruska reported that he attended a grant workshop in Bowling Green on October 21 and will be attending the APA zoning training on Oct. 24.

Board of Public Affairs
No report.

AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $3,292.84 was made by Mr. Redett and seconded by Mr. Myers. Vote: Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes. Motion carried.

ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Myers. Meeting adjourned by unanimous vote at 7:05 p.m.

October 9, 2014

VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD OCTOBER 9, 2014
President Pro Tem John Starcher called the meeting to order at 6:05 p.m. and opened with the Pledge of Allegiance.

ROLL CALL AND ATTENDANCE
Answering roll call were Dean Dorko, Angie Kukay, Duane Myers, Dave Redett, Ron Royhab and John Starcher.

Mayor Bird was excused.

Also present were Fiscal Officer Rhonda Botti Sowers, Solicitor Jim Barney, Street Commissioner Bryan Lucas, Zoning Administrator Bob Hruska, BPA member George Danchisen and CT Consultants engineer Kent Bryan.

Visitors in attendance were Mike Snider, LeRoy Widing and Kathie Widing.

MINUTES
Minutes of the September 25, 2014 regular meeting were approved as submitted.

OTTAWA COUNTY OSU ALUMNI CLUB
Mike Snider, co-president of the Ohio State Alumni Club in Ottawa County was present to announce that the OSU Marching Band will appear in concert at Lakeside’s Hoover Auditorium at 8 pm. November 7 before heading north to East Lansing, Michigan for the OSU-Michigan State game. The local alumni club will be hosting the event.

VISITOR COMMENTS
There were no visitor comments.

LEGISLATION
There was no legislation.

OLD BUSINESS
A. Assignment of Lease at 414 W. Main Street – Council received a written request from Jody Geyer to assign the balance of her lease at 414 W. Main Street to LeRoy and Kathie Widing effective January 1, 2015 and release her from the provisions of the lease. Mr. Royhab moved to release Jody Geyer from her lease at 414 W. Main Street as of the end of 2014 and accept her assignment of the lease to LeRoy and Kathleen Widing effective January 1, 2015. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.

B. Bike Path Progress – Mr. Royhab advised that CT Consultants is completing all of the revisions to the bike path plans. The revised plans and maps will be submitted to ODOT next week. The project is continuing on schedule. Kent Bryan said he is working to resolve the areas of encroachments along the path.

C. Sprint/Nextel Building – Mr. Starcher advised that the village is now in control of the building next to the water tower which formerly housed equipment for the Sprint/Nextel antenna. He said the building, which is in good repair, has both heating and cooling installed and just needs to have electric service reconnected. Mr. Starcher said the building would be suitable for record storage but asked council to consider options for use of the structure.

D. Cemetery Commission Policy Review – Mr. Royhab said his committee plans to meet before the November 13 regular council meeting to review the current cemetery policies and prepare recommendations for consideration.

NEW BUSINESS
A. Cancel November 27 and December 25 Regular Meetings – To avoid conflict with Thanksgiving and Christmas, Mr. Myers moved to cancel the regular council meetings scheduled for November 27, 2014 and December 25, 2014. Second by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.

REPORTS
Solicitor
Mr. Barney had nothing to report.

Finance and Records Committee
Mr. Starcher advised he and Mrs. Sowers met October 8 for a regular quarterly financial meeting. He said receipts and expenditures continue to be in line with budget projections. In consideration of a recommendation from the state auditor’s office, the finance committee will begin reviewing and acknowledging the monthly bank reconciliations

Streets/Sidewalks/Sewer Committee
Mr. Dorko had nothing to report.

Beautification/Parks/Cemetery Committee
Mr. Royhab had nothing further to report.

Utilities/Ferries/Waterfront
Mr. Myers had nothing to report.

Annexation/Subdivision/Planning Commission Committee
Mr. Redett had nothing to report.

Safety/Insurance Committee
Mrs. Kukay had nothing to report.

Fiscal Officer
Council members initialed receipt of the September financial reports which were distributed prior to the meeting. Mrs. Sowers advised that the Bureau of Workers’ Compensation completed an audit earlier that day. As a result, the Village will receive a slight refund.

Police Department
No report.
Street Commissioner
Mr. Lucas advised that Center Street paving is scheduled to be done next week, weather permitting.

Zoning Administrator
Mr. Hruska had nothing report.

Board of Public Affairs
Mr. Danchisen said flushing and winterizing of fire hydrants was recently completed by the water department employees.

AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $48,604.88 including September payroll was made by Mr. Dorko and seconded by Mr. Redett. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.

ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Dorko. Meeting adjourned by unanimous vote at 6:24 p.m.

September 25, 2014

VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD SEPTEMBER 25, 2014
Mayor Bird called the meeting to order at 6:00 p.m. and opened with the Pledge of Allegiance.

ROLL CALL AND ATTENDANCE
Answering roll call were Dean Dorko, Angie Kukay, Duane Myers, Dave Redett and John Starcher. Ron Royhab was excused.

Also present were Fiscal Officer Rhonda Botti Sowers, Street Commissioner Bryan Lucas and Zoning Administrator Bob Hruska.

Visitors in attendance were LeRoy and Kathie Widing.

AMEND AGENDA
Mayor Bird amended the agenda to add under new business Extension of a Temporary Employee Position.

MINUTES
Minutes of the September 11, 2014 regular meeting were approved as submitted.

VISITOR COMMENTS
There were no visitor comments.

LEGISLATION
President Pro Tem John Starcher read the legislation by title only.

A. RESOLUTION NO. 5, 2014 – A Resolution Accepting the Amounts and Rates as Determined by the Budget Commission and Authorizing the Necessary Tax Levies and Certifying Them to the County Auditor.
Motion to waive three readings on three separate occasions made by Mr. Myers and seconded by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Starcher-yes. Motion carried.

Motion to adopt Resolution No. 5, 2014 made by Mrs. Kukay and seconded by Mr. Starcher. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Starcher-yes. Motion carried.

OLD BUSINESS
A. Amend Approved Meal Policy – Mayor Bird advised that for liability reasons village employees should not be compensated if they are relieved of their duties and leave the village during their meal break. She submitted the following amended policy for consideration:

Meal Periods: All employees will be granted a 30 minute paid meal period. Meal periods are to be scheduled near the mid-point of the shift. Employees are encouraged to remain within the village municipal limits for lunch and will be on call and required to respond as necessary.

If an employee chooses to leave the village limits during the designated lunch period, they will be required to log out on their time sheet and log back in upon their return to the work site and considered off duty. This period out of the village limits will not be compensated. An employee who chooses this option will be required to work an additional half hour to make up the time or he/she may use allotted leave time to cover this time off duty and out of the village. Failure to log in and out will result in corrective action by the Supervisor/Administration. Additionally, if an employee chooses to log out and leave the village limits during this time frame, they will not be able to do so in a village owned vehicle. Police Officers are exempt from this clause.

A return to work past the 30 minute allotted time frame will be considered a tardy and appropriate corrective action will be taken.

If an employee is mandated or scheduled to work an additional shift, the lunch requirement is the same as directed above and shall be taken mid-way in the additional shift.

The meal period may not be used to shorten the workday, either at the beginning or at the end of the shift.

Breaks: One paid break period of not more than 15 minutes shall be provided during each 4 hours worked. Breaks should be scheduled near the mid-point of the half-shift. Employees must remain within village limits during breaks.

Breaks may not be used to shorten the workday, either at the beginning or at the end of the day.

Employees are not permitted to combine paid break and meal periods.

Any deviation from this policy will result in corrective action by the Supervisor/Administration. This policy shall remain in effect until revised or rescinded.

Mr. Starcher moved to adopt the amended meal/break policy and make it effective October 1, 2014. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Starcher-yes. Motion carried.

B. Update on Village Rental Property – Council received an opinion letter from Solicitor Jim Barney advising of options regarding the lease of 414 W. Main Street. Council has already agreed to release current tenant Jody Geyer from her lease at the end of the calendar year. Mr. Barney advised that Mrs. Geyer may, with Council approval, assign the remaining three years of her lease to a new tenant who would assume the lease. If Mrs. Geyer does not want to assign the lease Council will need to advertise for sealed bids from interested tenants.
Mrs. Sowers said several people have asked questions about leasing the building including LeRoy and Kathie Widing. Following discussion Council determined that if Mrs. Geyer wants to assign the lease to another tenant she will need to submit the name in writing for Council approval by October 9, 2014. If the lease has not been assigned by that date Council will advertise for bids.

C. Update on Financial Advisor – Mrs. Sowers advised that Brian Cooper, municipal financial advisor, is currently compiling both a look back and a five year financial projection for the village. Department heads will compile a list of anticipated expenditures including costs for equipment upgrades and replacement for the next five years. In addition, CT Consultants is reviewing the priority list prepared by Council earlier this year in order to assign costs to the various projects on that list. An architect at CT is helping to estimate costs for a new town hall. Two proposals for a new town hall are to either purchase and complete the Keller building or purchase and build on the Klaehn property. Once all costs have been estimated they will be incorporated into the financial projection to complete the five year capital plan. This plan will be used to determine which projects are feasible and how to fund them.

D. Center Street Paving Quotes – Council received quotes from 7L Construction in the amount of $32,900.00 and Precision Paving in the amount of $35,749.00 for paving Center Street.

Mr. Starcher moved to accept the quote from 7L Construction in the amount of $32,900.00 to pave Center Street. Second by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Starcher-yes. Motion carried.

E. Beacon Best of the Best Competition Results – Mrs. Kukay reported on the Ottawa County Beacon’s Best of the Best Competition awards ceremony which she attended on behalf of the village. Marblehead, Port Clinton and Lakeside were all nominated in the “Best Downtown” category. Port Clinton took first place, Marblehead second and Lakeside third.

NEW BUSINESS
A. Road Salt – Street Commissioner Brian Lucas advised Council that he has been notified by the County Engineer’s office that no bids were received on the county’s request for road salt this winter. As a result the county is trying to obtain salt through ODOT. Current cost is $105.25 per ton and each entity will need to pick up the salt from an ODOT facility. Mr. Lucas said the village normally receives between 75 and 100 tons per winter. Council agreed to commit to 100 tons of salt and authorized Mr. Lucas to make arrangements for having it delivered.

B. Committee to Review Cemetery Policy – Mayor Bird said questions not addressed in the cemetery policy were recently asked regarding cremation burials at Clemons Cemetery. Because it has been ten years since the policy was adopted the Mayor asked that the Beautification/Parks/Cemetery committee review the policy and make recommendations for Council consideration.

C. Extension of a Temporary Employee Position – Mayor Bird recommended that Elisa Oglesbee, who was extended for a 6 month period beginning April 1, 2014, be extended for another 6 months to continue working on the records inventory. Mr. Starcher noted this is a more time consuming task than originally anticipated and recommended extending the position for a year rather than another 6 months.

Mr. Dorko moved to continue Elisa Oglesbee as a temporary employee from October 1, 2014 through September 30, 2015 to work up to 15 hours per week under the direction of the Fiscal Officer to sort and inventory records with pay to be set by the Mayor per the current pay ordinance. Second by Mr. Starcher. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Starcher-yes. Motion carried.

REPORTS
Solicitor
No report.

Finance and Records Committee
Mr. Starcher had nothing to report.

Streets/Sidewalks/Sewer Committee
Mr. Dorko had nothing to report.

Beautification/Parks/Cemetery Committee
No report.

Utilities/Ferries/Waterfront
Mr. Myers had nothing to report.

Annexation/Subdivision/Planning Commission Committee
Mr. Redett had nothing to report.

Safety/Insurance Committee
Mrs. Kukay had nothing to report.

Fiscal Officer
Mrs. Sowers reported that she and Olga Trumpower will be attending the annual fiscal officer training in Perrysburg October 7.

Police Department
No report.

Street Commissioner
Mr. Lucas had nothing to report.

Zoning Administrator
Mr. Hruska had nothing report.

Board of Public Affairs
No report.

AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $3,381.70 was made by Mr. Starcher and seconded by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Starcher-yes. Motion carried.

ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 6:49 p.m.


September 11, 2014

VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD SEPTEMBER 11, 2014
Mayor Bird called the meeting to order at 6:00 p.m. and opened with the Pledge of Allegiance.

ROLL CALL AND ATTENDANCE
Answering roll call were Dean Dorko, Angie Kukay, Ron Royhab and John Starcher. Duane Myers and Dave Redett were excused.

Fiscal Officer Rhonda Botti Sowers was excused. Bob Hruska was appointed to take minutes of the meeting.

Also present were Solicitor Jim Barney and Street Commissioner Bryan Lucas.

There were no visitors

MINUTES
Minutes of the August 28, 2014 regular meeting were approved as submitted.

VISITOR COMMENTS
There were no visitor comments.

LEGISLATION
There was no legislation.

OLD BUSINESS
A. September 15 Bike Path Open House – Mayor Bird advised an open house will be held from 5:30 p.m. to 7:00 p.m. at the Fire Station on Monday, September 15 to provide residents the opportunity to learn more about the bike path project scheduled to be constructed in September 2015. Representatives of CT Consultants will also be present to answer questions.

B. Meal Policy – Following discussion at the last meeting Mayor Bird prepared the following proposed meal and break policy:

Meal Periods: All employees who work an 8 hour shift will be granted a 30 minute paid meal period. Meal periods are to be scheduled near the mid-point of the shift. Employees are encouraged to remain within the village municipal limits for lunch.

If an employee chooses to leave the village limits during the designated lunch period, they will be required to log out on their time sheet and log back in upon their return to the work site. Failure to log in and out will result in corrective action by the Supervisor/Administration. Additionally, if an employee chooses to log out and leave the village limits during this time frame, they will not be able to do so in a village owned vehicle.

A return to work past the 30 minute allotted time frame will be considered a tardy and appropriate corrective action will be taken.

If an employee is mandated or scheduled to work an additional 8 hour shift, the lunch requirement is the same as directed above and shall be taken mid-way in the additional shift.

The meal period may not be used to shorten the workday, either at the beginning or at the end of the shift.

Breaks: One paid break period of not more than 15 minutes shall be provided during each 4 hours worked. Breaks should be scheduled near the mid-point of the half-shift. Employees must remain within village limits during breaks.

If an employee is mandated or scheduled to work an additional 8 hour shift, the paid break requirement is the same as directed above.

Breaks may not be used to shorten the workday, either at the beginning or at the end of the day.

Employees are not permitted to combine paid break and meal periods.

Any deviation from this policy will result in corrective action by the Supervisor/Administration.

This policy shall remain in effect until revised or rescinded.

Mr. Dorko asked if it is the intent of the policy that employees who log out and leave the village during a meal break are paid. Mayor Bird said that is the intent of the policy. Mr. Starcher said in previous discussions Council felt police should be exempted from the clause regarding meal periods.

Mr. Starcher moved to adopt the proposed meal/break policy with the provision that the police are exempt from the clause regarding meal periods. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.

Mayor Bird stated the policy will be in the handbook effective October 1, 2014.

C. Update on Decommissioning of Sprint/Nextel Site – Solicitor Jim Barney advised that the lease contract clearly states both antennas and mounting hardware are to be removed from the water tower when the site is decommissioned. However, Sprint has a document signed by Mayor Bird dated June 6, 2014 stating the decommissioning was accepted as of that date. Mr. Starcher said the village has earned money for a number of years from this lease and expressed concern that continuing to fight this issue will only be costly. He added that the mounting hardware could be used in the future if another company wants to use the site and even if no other company uses it, the hardware can simply be removed the next time the tower is painted. Council agreed to have Mr. Barney notify Sprint that the issue is finished and anything still left on the site is now the property of the village.

D. Paving Quotes – Mr. Lucas presented Council with a quote from 7L for paving of both Center and Church Streets. He is awaiting other quotes for consideration and expects to have them for the next meeting.

NEW BUSINESS
A. Set Trick or Treat – Mayor Bird advised that October 31 falls on a Friday this year which will conflict with a home football game and the following night is the Athletic Boosters fundraiser. Mr. Starcher said he has polled residents and the overwhelming request has been to schedule Trick-or-Treat on Thursday night. Council agreed to set Trick-or-Treat hours in the village for Thursday, October 30, 2014 from 6 to 8 p.m.

B. Appointment of Officer Shawn Craig to the vacant 32 hour per week part time police position – Mayor Bird advised council that Officer Shawn Craig, who was appointed temporary officer in July has agreed to accept the open 32 hour part time police position vacated by Officer Hymore. She recommended Council authorize his appointment to the position as of August 20, 2014.

Based on the recommendation of Mayor Bird, Mr. Starcher moved to appoint Shawn Craig to the vacant 32 hour per week police officer position. Second by Mr. Royhab. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.

C. Council authorization for Holiday Pay on 9/1/14 for Officer Craig – Mr. Dorko moved to retroactively authorize 6.4 hours of holiday pay for the September 1 Labor Day holiday to Officer Shawn Craig. Second by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried

D. Withdrawal of One OPWC Application – Mayor Bird reported that during the past week she authorized pulling one of the two OPWC applications. Mr. Hruska explained that because both applications included the same 1200 lineal feet of replacement pipe only one could be considered. As a result, the grant application was withdrawn and the loan application was retained for consideration.

E. Beacon’s Best of the Best Competition – Council received notification that Marblehead is a finalist for best downtown in the Ottawa County Beacon’s Best of the Best competition. Councilwoman Kukay will represent the village at the award ceremony scheduled for Thursday, September 18 at Mon Ami.

F. Peace Pole Dedication – Council received an invitation from the First United Church of Christ, 802 Prairie Street, to attend a Peace Pole dedication at the church on Sunday, September 21, 2014 which is the International Day of Peace.

REPORTS
Solicitor
Mr. Barney had nothing to report.

Finance and Records Committee
Mr. Starcher had nothing to report.

Streets/Sidewalks/Sewer Committee
Mr. Dorko had nothing to report.

Beautification/Parks/Cemetery Committee
Mr. Royhab had nothing to report.

Utilities/Ferries/Waterfront
No report.

Annexation/Subdivision/Planning Commission Committee
No report.

Safety/Insurance Committee
Mrs. Kukay had nothing to report.

Fiscal Officer
Council members initialed receipt of the August financial reports which were distributed prior to the meeting.

Police Department
No report.

Street Commissioner
Mr. Lucas reported a limb from a tree on the west side of James Park came down during a recent storm. Upon further inspection he discovered the tree is hollow and will need to be taken down.
Mr. Lucas also reported he was contacted by Charlene Carroll who advised him that she thinks the storm sewer at the foot of Stone Street is collapsed because soil is eroding in that area. Council asked that Mr. Lucas arrange to have the tile inspected to make sure it is not damaged.

Zoning Administrator
Mr. Hruska had nothing report.

Board of Public Affairs
No report.

AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $58,319.29 including August payroll was made by Mr. Dorko and seconded by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Royhab-yes. Motion carried. Mr. Starcher abstained.

ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 6:50 p.m.

August 28, 2014

VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD AUGUST 28, 2014
Mayor Bird called the meeting to order at 6:05 p.m. and opened with the Pledge of Allegiance.

ROLL CALL AND ATTENDANCE
Answering roll call were Dean Dorko, Angie Kukay, Duane Myers, David Redett, Ron Royhab and John Starcher.

Also present were Fiscal Officer Rhonda Botti Sowers, Zoning Administrator Bob Hruska and Kent Bryan of CT Consultants, Village Engineer.

MINUTES
Minutes of the August 14, 2014 regular meeting were approved as submitted.

VOTE TO EXCUSE MEMBERS FROM FUTURE MEETINGS
Mr. Starcher moved to excuse Duane Myers, David Redett and Rhonda Sowers from the September 11, 2014 regular meeting and to appoint Bob Hruska to record the minutes. Second by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.

Mrs. Kukay moved to excuse John Starcher at 6:30 p.m. from the December 11, 2014 and January 8, 2015 regular meetings. Second by Mr. Redett. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.

Mrs. Kukay moved to excuse Ron Royhab from the September 25, 2014 regular meeting. Second by Mr. Starcher. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.

BIKE PATH UPDATE
Kent Bryan of CT Consultants gave an update on the pending schedule for construction of the bike path which is tentatively set to be done between September and November 2015. He suggested Council hold an informational open house to give the public an opportunity to view the map and plans and be able to pose any questions they might have.

Mr. Bryan also explained the applications for OPWC grant and loan funding for Alexander Pike waterlines. He said the grant application is for replacement of 1200 linear feet of waterline and the 0% interest loan application is to replace 1200 feet and extend an additional 7800 feet of waterline.

VISITOR COMMENTS
There were no visitor comments.

LEGISLATION
President Pro Tem John Starcher read the legislation by title only.

A. RESOLUTION NO. 3, 2014 – A Resolution Authorizing the Mayor to Prepare and Submit an Application to Participate in the Ohio Public Works Commission State Capital Improvement and/or Local Transportation Improvement Programs and to Execute Contracts as Required for the Alexander Pike Waterline Replacement Project and Declaring an Emergency.

Motion to waive three readings on three separate occasions made by Mr. Myers and seconded by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.

Motion to retain the emergency clause made by Mr. Dorko and seconded by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.

Motion to adopt Resolution No. 3, 2014 made by Mr. Myers and seconded by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.

B. RESOLUTION NO. 4, 2014 – A Resolution Authorizing the Mayor to Prepare and Submit an Application to Participate in the Ohio Public Works Commission State Capital Improvement and/or Local Transportation Improvement Programs and to Execute Contracts as Required for the Alexander Pike Waterline Replacement and Extension Project and Declaring an Emergency.

Motion to waive three readings on three separate occasions made by Mr. Starcher and seconded by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.

Motion to retain the emergency clause made by Mr. Dorko and seconded by Mr. Royhab. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.

Motion to adopt Resolution No. 4, 2014 made by Mr. Myers and seconded by Mr. Starcher. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.

OLD BUSINESS
A. Decommissioning of Sprint/Nextel Site – Mrs. Sowers said Solicitor Barney is continuing to correspond with representatives of Sprint in an attempt to have the Nextel mounting hardware removed from the top of the water tower.

Chair and Pedestrian Sign Estimates – Mrs. Sowers submitted several options and prices for new chairs to be used at the council table. Mr. Dorko moved to purchase nine high back leather meeting room chairs from Staples at a cost of $99.99 each. Second by Mr. Myers. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.

Mrs. Kukay moved to purchase six yield to pedestrian signs to be placed in the crosswalks with the Street Commissioner authorized to select the specific sign. Second by Mr. Starcher. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.

NEW BUSINESS
A. Amend Handbook – Mayor Bird stated the current personnel handbook does not address meal breaks so, at Council’s request, Mrs. Sowers prepared the following proposal for consideration:

6.5 Meal Break
While not required by State or Federal law it is Village policy to provide a thirty (30) minute meal break for employees. The meal break will be treated as paid time if it is taken at the work site. Employees who choose to leave their work location for the meal period must log out and back in and this time will be subtracted from the total hours worked. Employees whose duties require them to be away from the village during their shift are exempted from having to eat at the work site and will be paid for a thirty (30) minute meal break. The meal period may not be used to shorten the workday, either at the beginning or at the end of the shift.

A lengthy discussion followed focusing on whether employees should be compensated for lunch as long as they stay within the village and not just at their work site. Council will forward the proposal to the Solicitor for further input before taking any action.

REPORTS
Solicitor
No report.

Finance and Records Committee
Mr. Starcher had nothing report.

Streets/Sidewalks/Sewer Committee
Mr. Dorko was excused at 7:00 p.m. and had no report.

Beautification/Parks/Cemetery Committee
Mr. Royhab had nothing to report.

Utilities/Ferries/Waterfront
Mr. Myers had nothing to report.

Annexation/Subdivision/Planning Commission Committee
Mr. Redett had nothing to report.

Safety/Insurance Committee
Mrs. Kukay had nothing to report.

Fiscal Officer
Council members initialed receipt of the July financial reports which were distributed prior to the meeting.

Mrs. Sowers reported receiving the following:
Village portion (50%) of submerged land leases from ODNR in the amount of $52,484.65. These were collected between July 1, 2013 and June 30, 2014.

A thank you note from Stacey Glovinsky of the DHS class of 1994 along with a $50 donation for use of the shelter house for the class’s 20 year reunion.

A $3,000 recycling reimbursement from the OSS Solid Waste District for leaf collection expenses and installation of a fence in front of 414 W. Main.

News release from State Senator Randy Gardner regarding the health of Lake Erie. Senator Gardner was in the village on Monday, August 18 to hand deliver his statement and also meet with Water Superintendent Matt Berry.

Notice from the Ottawa County Veterans Service office about the Wreaths Across America project seeking donations and volunteers.

Information from the Ohio Municipal League regarding this year’s Annual Conference which will be held Oct. 8, 9 and 10 in Columbus.

Mrs. Sowers also noted that graves 15, 16, 17 and 18 in Section E of Clemons Cemetery were purchased by William and Margaret Klaehn.

Police Department
No report.

Street Commissioner
No report.

Zoning Administrator
Mr. Hruska had nothing report.

Board of Public Affairs
No report.

AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $8,735.24 was made by Mr. Starcher and seconded by Mrs. Kukay. Vote: Mrs. Kukay-yes; Mr. Myers-yes, Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.

EXECUTIVE SESSION
Mr. Starcher moved to go into executive session at 7:24 p.m. for the purpose of discussing pending litigation and acquisition of property. Second by Mr. Royhab. Vote: Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.

Mayor Bird reconvened the meeting at 7:55 p.m.

Mr. Starcher moved to release Jodi Geyer from her lease of 414 W. Main Street effective December 31, 2014. Second by Mr. Royhab. Vote: Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.

ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 7:57 p.m.


August 14, 2014

VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD AUGUST 14, 2014

Mayor Bird called the meeting to order at 6:02 p.m. and opened with the Pledge of Allegiance.

ROLL CALL AND ATTENDANCE
Answering roll call were Dean Dorko, Angie Kukay, Duane Myers, David Redett, Ron Royhab and John Starcher.

Also present were Fiscal Officer Rhonda Botti Sowers, Solicitor Jim Barney, Street Commissioner Bryan Lucas, Zoning Administrator Bob Hruska and Water Superintendent Matt Berry.

Others in attendance were Frank Harmon of Ohio Insurance Services and Bob Keller.

MINUTES
Minutes of the July 24, 2014 regular meeting were approved as submitted.

VOTE TO EXCUSE MEMBERS FROM FUTURE MEETINGS
Mr. Myers moved to excuse Mayor Bird from the October 9, 2014 regular meeting and Dean Dorko and John Starcher from the October 23, 2014 regular meeting. Second by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.

UPDATE ON WATER STATUS
With recent concern about toxic algae affecting the drinking water in the Toledo area, Water Superintendent Matt Berry was present to update Council on the quality of Marblehead’s treated water. He explained testing procedures and treatment options for microcystin and also provided information on the Ottawa County Emergency Management WENS system which can be used to notify residents of any type of emergency including water emergencies. Anyone with a landline will automatically receive notification. Others can receive voice, text or email notifications by registering at http://www.co.ottawa.oh.us/ottawacoema/index.html. Mr. Berry added there has been no problem with toxic algae at the Marblehead plant but his department continues to monitor the situation closely.

FRANK HARMON, OHIO INSURANCE SERVICES
Frank Harmon of Ohio Insurance Services which administers the Ohio Public Entity Consortium was present to discuss a new healthcare option the Consortium has available to its members. The OPEC Healthcare Cooperative is a self-funded pool that will help to hold costs steady for its members while letting each member continue with the same plan they currently offer their employees. The Cooperative is also exempt from a number of taxes and fees being imposed under the Affordable Care Act. Mr. Harmon answered questions from Council regarding the cooperative and self-funded pools.

VISITOR COMMENTS
There were no visitor comments.

LEGISLATION
President Pro Tem John Starcher read the legislation by title only.

A. ORDINANCE NO. 5, 2014 – An Ordinance Creating a Policy for Storage, Use and Distribution of Personal Information by the Village of Marblehead. This was the third reading.
Motion to adopt Ordinance No. 5, 2014 made by Mr. Myers and seconded by Mr. Starcher. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.

B. RESOLUTION NO. 2, 2014 – A Resolution to Join The Ohio Public Entity Consortium Healthcare Cooperative and Empower The Mayor to Execute All Necessary Documents and Declaring an Emergency.
Motion to waive three readings on three separate occasions made by Mr. Dorko and seconded by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.

Motion to retain the emergency clause made by Mrs. Kukay and seconded by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.

Motion to adopt Resolution No. 2, 2014 made by Mr. Starcher and seconded by Mr. Myers. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.

OLD BUSINESS
A. Recommendation for Village Engineer by Sub Committee – Mr. Dorko reported that the sub-committee appointed to review qualifications submitted from engineers interested in serving as Village Engineer recommends appointing CT Consultants to the position. Mr. Dorko explained that eight firms, BEC Associates, Port Clinton; Proudfoot Associates, Perrysburg; Blanchard Design Associates, Findlay; Feller, Finch and Associates, Maumee; Jones and Henry Engineers, Toledo; Mannik Smith Group, Maumee; CT Consultants, Toledo and Northwest Consultants, Inc., Toledo submitted qualifications. After each committee member independently scored the firms using a scoring matrix the firms were ranked with the top two being CT Consultants and Mannik Smith. Fee proposals were then requested from the top two. Mr. Dorko said the committee’s ultimate decision was based on the total services the firm offers and noted that CT provides grant writing expertise and has a lengthy history working on projects for the village.

Mr. Starcher moved to accept the recommendation of the Engineer sub-committee and appoint CT Consultants as Village Engineer. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.

B. Decommissioning of Sprint/Nextel Site – Mr. Barney reported communicating with several persons from Sprint regarding removal of the structure that still remains at the top of the water tower after the Nextel system was decommissioned. While it first seemed encouraging that the structure would be removed, the second contact advised that removal of this portion was not included in the scope of work. Mr. Barney requested a copy of the policy from Sprint.

NEW BUSINESS
A. Street Paving – Church St. / Center St. – Street Commissioner Lucas said Church St. and Center St. are near the top of the street inventory list for resurfacing. Estimated cost to resurface Church St. is $28,300 and estimated cost for Center St. is $33,000. Either project can be done without bidding but if both are done the paving project will exceed $50,000 and need to be bid. Mrs. Sowers said there is sufficient money appropriated to do either or both this year. During discussion it was determined that it would be better at this late point in the season to do Center St. and plan to do Church St. next spring. Mr. Lucas will obtain quotes for council’s consideration. Mr. Dorko and Mr. Lucas will check to see if any village streets would benefit from crack sealing this year.

REPORTS
Solicitor
Mr. Barney had nothing further to report.

Finance and Records Committee
Mr. Starcher had nothing to report for the finance committee but asked that Council consider purchasing a set of chairs to be used at the meeting table. Council members were in agreement with the suggestion. Mrs. Sowers will obtain prices for consideration.

Streets/Sidewalks/Sewer Committee
Mr. Dorko had nothing to report.

Beautification/Parks/Cemetery Committee
Mr. Royhab had no committee report but announced the Halupki Festival will be held August 17.

Utilities/Ferries/Waterfront
Mr. Myers had nothing to report.

Annexation/Subdivision/Planning Commission Committee
Mr. Redett had nothing to report.

Safety/Insurance Committee
Mrs. Kukay expressed concern about the safety of pedestrians using the crosswalks on Main Street. She recommended placing signs in the crosswalks advising motorists to yield to pedestrians.

Fiscal Officer
Mrs. Sowers had nothing to report.

Police Department
No report.

Street Commissioner
Mr. Lucas had no report.

Zoning Administrator
Mr. Hruska had no report.

Board of Public Affairs
No report.

AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $96,439.63 including July payroll was made by Mr. Royhab and seconded by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes, Mr. Redett-yes; Mr. Royhab-yes. Motion carried. Mr. Starcher abstained.

EXECUTIVE SESSION
Mr. Starcher moved to go into executive session at 6:59 p.m. for the purpose of discussing compensation of a public employee and discussing acquisition of property. Second by Mr. Myers. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.

Mayor Bird reconvened the meeting at 7:43 p.m. with no action taken.

ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 7:43 p.m.


July 24, 2014

VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD JULY 24, 2014

Mayor Bird called the meeting to order at 6:09 p.m. and opened with the Pledge of Allegiance.

ROLL CALL AND ATTENDANCE
Answering roll call were Dean Dorko, Duane Myers, David Redett, Ron Royhab and John Starcher. Angie Kukay was excused.

Also present were Fiscal Officer Rhonda Botti Sowers, Police Chief Greg Fultz and Zoning Administrator Bob Hruska.

Others in attendance were Shawn Craig and Georgia Auxter.

MINUTES
Minutes of the July 10, 2014 regular meeting were approved as submitted.

VISITOR COMMENTS
There were no visitor comments.

COUNCIL APPROVAL OF INTERIM POLICE OFFICER SHAWN CRAIG
Mayor Bird reported the Police Dept. will temporarily be short staffed due to one officer currently on maternity leave and a second who will soon be on medical leave. She recommended Council hire an interim part-time officer to work through the end of September and then be available as needed. Chief Fultz added that he would plan to schedule this officer for 16 hours per week.

Based on the recommendation of Mayor Bird, Mr. Starcher moved to appoint Shawn Craig as a part-time police Patrolman effective immediately. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.

Mayor Bird administered the oath of office to Patrolman Shawn Craig.

UPDATE ON BPA MEETING OF 7/19/14 ON JOHNSON’S ISLAND
Mr. Myers updated Council on the special BPA meeting held at the Johnson’s Island Clubhouse on Saturday morning, July 19, 2014. Purpose of the meeting was to explain the process for extending water to the island. He said there were approximately 110 island property owners in attendance and of those he estimated 60% were in favor of water but wanted an updated estimate of the cost. The estimates presented at the meeting were based on a 2001 study that had been adjusted for inflation. Based on the interest shown, the Board voted to proceed with a current study for providing water to Johnson’s Island. Council will need to amend appropriations in order to fund the study. Legislation for that purpose is on the agenda for consideration.

LEGISLATION
President Pro Tem John Starcher read the legislation by title only.

A. ORDINANCE NO. 5, 2014 – An Ordinance Creating a Policy for Storage, Use and Distribution of Personal Information by the Village of Marblehead. This was the second reading. The third reading will be August 14, 2014.

B. ORDINANCE NO. 6, 2014 – An Ordinance Amending Ordinance No. 1, 2014 Setting Appropriations for Current Expenses and Other Expenditures of the Village of Marblehead, State of Ohio, During the Fiscal Year Ending December 31, 2014 and Declaring an Emergency.
Motion to waive three readings on three separate occasions made by Mr. Myers and seconded by Mr. Dorko. Vote: Mr. Dorko-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.

Motion to retain the emergency clause made by Mr. Dorko and seconded by Mr. Myers. Vote: Mr. Dorko-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.

Motion to adopt Ordinance No. 6, 2014 made by Mr. Starcher and seconded by Mr. Royhab. Vote: Mr. Dorko-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.

OLD BUSINESS
A. Quote for Financial Advisory Services from Brian Cooper of ACI – At the request of Council, Mrs. Sowers obtained a proposal from municipal financial advisor Brian Cooper of ACI Financial Services in the amount of $9,800.00 to help develop a capital plan to identify future projects and how they can be funded. Lengthy discussion followed. Mr. Royhab noted this amount is much lower than he has experienced for similar work in the private sector. Mr. Starcher said there is sufficient money appropriated and added that the rate analysis done several years ago for the BPA was more costly than this proposal.

Mr. Starcher moved to accept the quote from ACI Financial Advisors in the amount of $9,800.00 for development of a capital plan. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.

B. Bike Path Progress – Mr. Royhab said the Bike Path plans have been reviewed by ODOT and areas noted where encroachments need to be removed from the right-of-way before the project begins. ODOT provided procedures for working with residents to have the obstructions removed. Mr. Royhab suggested sending letters to residents, especially those along the path to keep them informed of this project.

NEW BUSINESS
There was no new business.

REPORTS
Solicitor
No report.

Finance and Records Committee
Mr. Starcher reported that he and Mrs. Sowers met recently for their regular quarterly financial review. He was pleased to state that receipts and expenses are in line with budget projections and things are going well.
Mr. Starcher commended village employees for the assistance they provided during the recent structure fire at Lakeside-Marblehead Storage, a mini-storage complex just outside the village limits. Water department personnel maintained communication regarding the availability of water in the village water tower which was feeding the hydrant being used; Street Commissioner Lucas used the village backhoe to provide access holes in the buildings to assist the firefighters; and Chief Fultz and his department provided traffic control. Mr. Starcher also gave praise to Danbury Chief Doug Waugh who skillfully coordinated personnel from 11 different departments who responded to fight this conflagration.

Streets/Sidewalks/Sewer Committee
Mr. Dorko reported he has received fee proposals from both CT Consultants and Mannik Smith and will be scheduling a meeting with his committee to review these and ultimately make a recommendation to Council regarding appointment of a Village Engineer.

Beautification/Parks/Cemetery Committee
Mr. Royhab said the four trash cans ordered by the Chamber have arrived. Each has a small bronze plate noting it is donated by the Marblehead Peninsula Chamber of Commerce. Discussion followed on potential locations.

Utilities/Ferries/Waterfront
Mr. Myers had nothing to report.

Annexation/Subdivision/Planning Commission Committee
Mr. Redett had nothing to report.

Safety/Insurance Committee
No report.

Fiscal Officer
Mrs. Sowers had nothing to report.

Police Department
Chief Fultz reported that Officer Stacey Stetler and her husband Tim Mackey are the parents of their second son, David, born July 17, 2014.

Street Commissioner
No report.

Board of Public Affairs
No report.

Zoning Administrator
Mr. Hruska reported filing charges in Municipal Court against Tim and Dianne Needles for a violation of zoning caused by their failure to erect a fence around their swimming pool.

AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $13,089.96 was made by Mr. Starcher and seconded by Mr. Dorko. Vote: Mr. Dorko-yes; Mr. Myers-yes, Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.

EXECUTIVE SESSION
Mr. Royhab moved to go into executive session at 7:05 p.m. for the purpose of discussing compensation of a public employee and discussing acquisition of property. Second by Mr. Myers. Vote: Mr. Dorko-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.

Mayor Bird reconvened the meeting at 7:43 p.m.

ADJOURNMENT
Motion to adjourn made by Mr. Redett and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 7:43 p.m.

July 10, 2014

VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD JULY 10, 2014
Mayor Bird called the meeting to order at 6:00 p.m. and opened with the Pledge of Allegiance.

ROLL CALL AND ATTENDANCE
Answering roll call were Dean Dorko, Angie Kukay, Duane Myers, David Redett, Ron Royhab and John Starcher.

Also present were Fiscal Officer Rhonda Botti Sowers, Solicitor Rich Gillum, Street Commissioner Bryan Lucas, Zoning Administrator Bob Hruska and guest, Sandy Burt of Hylant Administrative Services.

There were no visitors in attendance.

MINUTES
Minutes of the June 26, 2014 regular meeting were approved as submitted.

GUEST SPEAKER SANDY BURT, HYLANT ADMINISTRATIVE SERVICES
Sandy Burt of Hylant Administrative Services, Toledo, Ohio was present to introduce herself and extend a welcome to the Village as the newest member of The Ohio Plan insurance pool. She explained that The Ohio Plan has been in existence for over 25 years and has more than 700 members representing villages, townships, cities and other public entities around the state. She distributed literature for Council to review and also delivered the insurance policy.

VISITOR COMMENTS
There were no visitor comments.

LEGISLATION
President Pro Tem John Starcher read the legislation by title only.

A. ORDINANCE NO. 3, 2014 – An Ordinance Authorizing the Use of the Fire Loss Procedures Set Forth in ORC 3929.86 (C) and (D) in the Village of Marblehead. This was the third reading.

Motion to adopt Ordinance No. 3, 2014 made by Mr. Myers and seconded by Mr. Royhab. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.

B. ORDINANCE NO. 5, 2014 – An Ordinance Creating a Policy for Storage, Use and Distribution of Personal Information by the Village of Marblehead. This was the first reading. The second reading will be July 24, 2014.

OLD BUSINESS
A. Update on Village Engineer Applicants – Mr. Dorko advised that the subcommittee he chairs has narrowed the engineering proposals to two firms, CT Consultants and Mannik Smith. The committee is now seeking fee schedules from these firms and hopes to have a recommendation for Council in the near future.

B. Update on Bike Path – Mr. Royhab reported that CT Consultants should have the Bike Path plans ready for submission to ODOT by next week. Once the plans are approved by ODOT the project will be scheduled for construction, hopefully next year.

NEW BUSINESS
A. Perch Festival August 23 – Mayor Bird said the Lions Club Perch Festival will be held August 23, 2014. Council will again participate in the parade.

REPORTS
Solicitor
Mr. Gillum had nothing to report.

Finance and Records Committee
Mr. Starcher said he and Mrs. Sowers will hold a quarterly finance review next week.

Streets/Sidewalks/Sewer Committee
Mr. Dorko had nothing to report.

Beautification/Parks/Cemetery Committee
Mr. Royhab stated the Chamber has ordered the four trash cans which will be donated to the village. Each will have a small bronze plate noting it is donated by the Marblehead Peninsula Chamber of Commerce.

Utilities/Ferries/Waterfront
Mr. Myers had nothing to report.

Annexation/Subdivision/Planning Commission Committee
Mr. Redett had nothing to report.

Safety/Insurance Committee
Mrs. Kukay had nothing to report.

Fiscal Officer
Council members initialed receipt of the June financial reports which were distributed prior to the meeting.

Mrs. Sowers said last year Council approved using a portion of the annual recycling allocation from the OSS Joint Solid Waste District to replace the fence in front of 414 W. Main with a picket fence made of recycled material but the paperwork was not submitted in time for funding. Council agreed to apply for the funding this year to replace the fence.

Mrs. Sowers reported meeting with Brian Cooper, a municipal financial advisor, to learn about ways to fund various village projects and how to structure municipal debt. One of the services Mr. Cooper can provide is to work with the Fiscal Officer to develop a 5 year capital plan that would identify future projects and how they can be funded. Council asked that Mrs. Sowers obtain a quote to find out the cost for this type of service.

Police Department
No report.

Street Commissioner
Mr. Lucas reported that streetlights will be turned on again next week.

Board of Public Affairs
Mrs. Sowers reported briefly on the July 8 BPA meeting where the Board authorized replacing a low service pump; accepted a quote from CT Consultants to prepare a grant/loan application for Issue II funding for a waterline extension on Alexander Pike that would loop the water system and improve service to much of the village; and authorized new billing software that provides a number of additional features which should be implemented by October. In addition, Mrs. Sowers announced the BPA will hold a special meeting at the Johnson’s Island Clubhouse at 10 a.m. Saturday, July 19 for the purpose of presenting information regarding the process to extend water to the island.

Zoning Administrator
Mr. Hruska had nothing to report.

AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $54,673.33 including June payroll was made by Mr. Dorko and seconded by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes, Mr. Redett-yes; Mr. Royhab-yes. Motion carried Mr. Starcher abstained.

ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 6:37 p.m.

June 26, 2014

VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD JUNE 26, 2014
Mayor Bird called the meeting to order at 6:00 p.m. and opened with the Pledge of Allegiance.

ROLL CALL AND ATTENDANCE
Answering roll call were Dean Dorko, Angie Kukay, Duane Myers, David Redett, Ron Royhab and John Starcher.

Also present were Police Chief Greg Fultz, Police Sgt. Casey Joy, Street Commissioner Bryan Lucas, Zoning Administrator Bob Hruska and Ottawa County Auditor Larry Hartlaub.

There were no visitors in attendance.

MINUTES
Minutes of the June 12, 2014 regular meeting were approved as submitted.

EXCUSE FISCAL OFFICER SOWERS AND APPOINT BOB HRUSKA RECORDING SECRETARY
Mr. Starcher moved to excuse Fiscal Officer Sowers from the June 26 meeting and appoint Bob Hruska to record the minutes. Second by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.

EXCUSE COUNCILWOMAN KUKAY FROM JULY 24, 2014 COUNCIL MEETING
Mr. Dorko moved to excuse Councilwoman Kukay from the July 24 meeting. Second by Mr. Royhab. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.

EXCUSE SOLICITOR BARNEY FROM THE JULY 10 COUNCIL MEETING
Mr. Myers moved to excuse Solicitor Jim Barney from the July 10 meeting and have Rich Gillum attend on his behalf. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.

GUEST SPEAKER LARRY HARTLAUB, OTTAWA COUNTY AUDITOR
Ottawa County Auditor, Larry Hartlaub was present to update Council on the function of his office. He provided a chart to show how the property taxes paid by Village property owners are disbursed among the County, Township and Village as well as EHOVE and Danbury School district. Mr. Hartlaub also talked about new technology services he is implementing in his office which will be available to local governments.

VISITOR COMMENTS
There were no visitor comments.

LEGISLATION
President Pro Tem John Starcher read the legislation by title only.

A. ORDINANCE NO. 3, 2014 – An Ordinance Authorizing the Use of the Fire Loss Procedures Set Forth in ORC 3929.86 (C) and (D) in the Village of Marblehead. This was the second reading. Third reading will be July 10, 2014.

B. ORDINANCE NO. 4, 2014 – An Ordinance Ratifying the Zoning Administrator’s Pay Raise and Declaring an Emergency.
Motion to waive three readings on three separate occasions made by Mr. Myers and seconded by Mr. Starcher. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.

Motion to retain the emergency clause made by Mrs. Kukay and seconded by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.

Motion to adopt Ordinance No. 4, 2014 made by Mr. Starcher and seconded by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.

OLD BUSINESS
A. Summerfest Weekend – Mayor Bird reminded everyone that the Summerfest will be held this weekend. Electrical upgrades at the park were completed in time for this event.

NEW BUSINESS
There was no new business

REPORTS
Solicitor
No report.

Finance and Records Committee
Mr. Starcher had nothing to report.

Streets/Sidewalks/Sewer Committee
Mr. Dorko had nothing to report.

Beautification/Parks/Cemetery Committee
Mr. Royhab had nothing to report.

Utilities/Ferries/Waterfront
Mr. Myers reported that the Marblehead Peninsula Chamber of Commerce board approved the purchase of four trash containers to be donated to the Village. Council assigned Park’s Chairman Ron Royhab to work with the Chamber to coordinate color and location of the containers.

Annexation/Subdivision/Planning Commission Committee
Mr. Redett had nothing to report.

Safety/Insurance Committee
Mrs. Kukay had nothing to report.

Fiscal Officer
No report.

Police Department
Chief Fultz had nothing report.

Street Commissioner
Mr. Lucas had nothing to report.

Board of Public Affairs
No report.

Zoning Administrator
Mr. Hruska had nothing to report.

AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $54,516.82 was made by Mr. Starcher and seconded by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes, Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.

ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 6:25 p.m.

June 12, 2014

VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD JUNE 12, 2014
Mayor Bird called the meeting to order at 6:05 p.m. and opened with the Pledge of Allegiance.

ROLL CALL AND ATTENDANCE
Answering roll call were Dean Dorko, Angie Kukay, Duane Myers, David Redett, Ron Royhab and John Starcher.

Also present was Fiscal Officer Rhonda Botti Sowers, Solicitor Jim Barney, Street Commissioner Bryan Lucas, Zoning Administrator Bob Hruska and Board of Public Affairs President Bob Boytim.

There were no visitors in attendance.

Mayor Bird amended the agenda to add “Insurance Committee Recommendation Regarding Property and Liability Insurance” before legislation and also to include acquisition of property as an executive session topic.

MINUTES
Minutes of the May 22, 2014 regular meeting were approved as submitted.

VISITOR COMMENTS
There were no visitor comments.

INSURANCE COMMITTEE RECOMMENDATION REGARDING PROPERTY AND LIABILITY INSURANCE
Mrs. Kukay reported that the insurance committee received property and casualty insurance quotes from The Ohio Plan as well as the Public Entities Pool (PEP) of Ohio which is the Village’s current insurance pool. The committee reviewed a comparison of coverage under each. Renewal premium from PEP was $34,041.00. Quote from The Ohio Plan was $27,555.00 which includes a six year wrap around policy to cover any claims which would not be covered by PEP after the renewal date. Mrs. Kukay said the Insurance Committee’s recommendation is to change insurance coverage and participate in The Ohio Plan administered by Hylant Administrative Services, Toledo.

Mr. Starcher moved to accept the recommendation of the Insurance Committee and participate in The Ohio Plan, administered by Hylant Administrative Services for property and liability insurance at a cost of $27,555.00 effective June 23, 2014. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.

LEGISLATION
President Pro Tem John Starcher read the legislation by title only.

A. ORDINANCE NO. 3, 2014 – An Ordinance Authorizing the Use of the Fire Loss Procedures Set Forth in ORC 3929.86 (C) and (D) in the Village of Marblehead. This was the first reading. Second reading will be June 26, 2014.

B. RESOLUTION NO. 1, 2014 – A Resolution Empowering the Mayor to Contract to Provide the Village with Property and Liability Insurance and Declaring an Emergency.

Motion to waive three readings on three separate occasions made by Mr. Myers and seconded by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.

Motion to retain the emergency clause made by Mr. Dorko and seconded by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.

Motion to adopt Resolution No. 1, 2014 made by Mrs. Kukay and seconded by Mr. Myers. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.

OLD BUSINESS
A. Update on Ranking of Engineer Applicants – Mr. Dorko said the sub-committee met to establish a matrix for ranking the engineering firms who submitted qualifications. Using this matrix, the highest ranked firms are CT Consultants, Mannik & Smith, and Jones & Henry. The sub-committee will reconvene to decide the next step and hopefully will have a recommendation for Council in the near future.

B. Potential Carriers for Cell Site – Mr. Starcher has no additional information regarding a possible new cell carrier.

C. Decommissioning of the Sprint/Nextel site –Mrs. Sowers said Sprint has completed the decommissioning of the Nextel antennas which were located on the water tower but they did not remove the structure which held the antennas. Because it is welded to the tower, the company removing the antennas and wires did not remove the framework. The BPA and Council would like the structure removed if possible. Mr. Boytim added that he would also like the air vent lowered since Nextel extended it when the antennas were mounted on the tower. Solicitor Jim Barney will contact Sprint regarding this matter.

NEW BUSINESS
A. Council Authorization to Continue Membership in BWC Group Rating Administered by Comp Management – Mr. Starcher moved to continue membership in the Ohio Municipal League’s BWC group rating program administered by Comp Management at an annual fee of $570 and a projected premium saving for 2015 of 57%. Second by Mr. Royhab. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.

B. Responsibility for Electricity at 1401 W. Main Street – Mr. Myers reported that a question arose at the June 10 BPA meeting as to whether the General Fund or the Water Revenue Fund should be paying for the electricity at 1401 W. Main St. which is the address of the village water tower. Mrs. Sowers had discovered that the Water Revenue Fund paid for electricity at this location through 1998. After that time it was paid from the General Fund. She also noted during that same time, from June of 1998 to May of 1999 there were 3 different village clerks and she wondered if it may have been a mistake. Mrs. Sowers added that there is an electric meter at the base of the water tower and also a separately billed security light that the EPA mandated at that location. Mr. Boytim stated that when the flag pole and flag pole light were installed in 1999 the Council agreed to take over payment of the electric bill. Mrs. Sowers said she has read all of the BPA and Council minutes from 1998 to present and cannot find any documentation to support that statement. Council agreed that the electric bill at 1401 W. Main Street will be paid from the Water Revenue Fund.

REPORTS
Solicitor
Mr. Barney had nothing to report.

Finance and Records Committee
Mr. Starcher said he is working with Mr. Lucas and the carnival operators to ensure James Park is ready for the Summerfest.

Streets/Sidewalks/Sewer Committee
Mr. Dorko had nothing to report.

Beautification/Parks/Cemetery Committee
Mr. Royhab said notification was recently received from ODOT that the local Safe Routes to School project was not accepted for funding this year. He also reported that engineering of the Bike Path is progressing and will be ready to submit to ODOT by the first week in July.

Utilities/Ferries/Waterfront
Mr. Myers had nothing further to report.

Annexation/Subdivision/Planning Commission Committee
Mr. Redett had nothing to report.

Safety/Insurance Committee
Mrs. Kukay had nothing to report.

Fiscal Officer
Council acknowledged receipt of the May financial reports distributed prior to the meeting by initialing the signature page Mrs. Sowers circulated. Mrs. Sowers reported that Danbury Township Trustees returned the signed release of liability to the Village which will allow the Fire Department to use the village water tower for training purposes.

Police Department
No report.

Street Commissioner
Mr. Lucas said he has received and is currently reviewing a draft copy of the street inventory and GIS maps of the village which were prepared by CT Consultants.

Board of Public Affairs
Mr. Boytim announced the Board of Public Affairs will hold a special meeting at 10 a.m. Saturday, July 19, 2014 at the Johnson’s Island Clubhouse for the purpose of explaining the process to extend water to the island. Mr. Boytim also reported that Joe Gast was recently hired by the BPA as a water operator.

Zoning Administrator
Mr. Hruska had nothing to report.

AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $53,060.86 including May payroll was made by Mr. Dorko and seconded by Mr. Redett. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes, Mr. Redett-yes and Mr. Royhab-yes. Motion carried. Mr. Starcher abstained.

EXECUTIVE SESSION
Mr. Myers moved to go into executive session at 6:54 p.m. for the purpose of discussing compensation of a public employee; discussing potential litigation with legal counsel; and discussing acquisition of property. Second by Mr. Royhab. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.

Mayor Bird reconvened the meeting at 7:55 p.m.

ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 7:55 p.m.

May 22, 2014

VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD MAY 22, 2014
Mayor Bird called the meeting to order at 6:02 p.m. and opened with the Pledge of Allegiance.

ROLL CALL AND ATTENDANCE
Answering roll call were Angie Kukay, Duane Myers, David Redett, and John Starcher. Ron Royhab was excused.

Mr. Starcher moved to excuse Councilman Dean Dorko. Second by Mrs. Kukay. Vote: Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Starcher-yes. Motion carried.

Also present was Fiscal Officer Rhonda Botti Sowers.

Visitors in attendance were Colleen Rahner and James Lee.

MINUTES
Minutes of the May 8, 2014 regular meeting were approved as submitted.

PUCO RESOURCE (www.energychoice.ohio.gov)
James Lee of the Public Utilities Commission of Ohio was present to speak to Council about PUCO’s new website, www.energychoice.ohio.gov. This new site was launched to help citizens make easy, informed comparisons between electric and gas suppliers who service an area. This resource is beneficial in determining which offer is a good deal.

VISITOR COMMENTS
There were no visitor comments.

LEGISLATION
There was no legislation.

OLD BUSINESS
A. Memorial Day Parade and Ceremony – Mayor Bird advised the Memorial Day parade will begin at 10:15 a.m. May 26 and proceed from Clemons Cemetery to James Park where the ceremony will be held. Mayor Bird will also be speaking at the Johnson’s Island Memorial Day service at 11 a.m. Sunday, May 25.

B. Summerfest Meeting – Mayor Bird, Chief Fultz and Street Commissioner Lucas met with Ron Ossovicki of St. Joseph’s Church to coordinate needs for the upcoming Summerfest in James Park. The event will be held June 27 through 29.

NEW BUSINESS
There was no new business to be brought before Council.

REPORTS
Solicitor
No report.

Finance and Records Committee
Mr. Starcher said he was contacted by township trustee Charles Scott who wanted to confirm the village will permit an identification sign for the Danbury Fire Department to be located on the supports for the message board sign in front of the Marblehead Fire Station. Council agreed to allow a sign but will have Mr. Scott work with Zoning Administrator Bob Hruska to make sure the sign is in compliance with village regulations.

Streets/Sidewalks/Sewer Committee
No report.

Beautification/Parks/Cemetery Committee
No report.

Utilities/Ferries/Waterfront
Mr. Myers said the Peninsula Chamber has been discussing the possibility of locating several trash receptacles in the village. Council indicated interest in accepting the trash receptacles if the Chamber decides to purchase them. Council would, however, like to see the style and color before giving final approval.

Mr. Myers also said the Board of Public Affairs agreed to allow the Fire Department to conduct training at the water tower provided all of the appropriate releases are signed.

Annexation/Subdivision/Planning Commission Committee
Mr. Redett had nothing to report.

Safety/Insurance Committee
Mrs. Kukay had nothing to report.

Fiscal Officer
Mrs. Sowers read a note from the Marblehead Bank extending thanks to the Village for assistance during the recent Marblehead Bank Daisy 5K Run/Walk. Proceeds from this year’s event were donated to the Marblehead and Danbury Township Police departments.

Police Department
No report.

Street Commissioner
No report.

Zoning Administrator
No report.

Board of Public Affairs
No report.

AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $8,891.11 was made by Mr. Myers and seconded by Mrs. Kukay. Vote: Mrs. Kukay-yes; Mr. Myers-yes and Mr. Redett-yes. Motion carried. Mr. Starcher abstained.

ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 6:40 p.m.

May 8, 2014

VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD MAY 8, 2014
Mayor Bird called the meeting to order at 6:00 p.m. and opened with the Pledge of Allegiance.

ROLL CALL AND ATTENDANCE
Answering roll call were Dean Dorko, Angie Kukay, Duane Myers, David Redett, Ron Royhab and John Starcher.

Also present were Fiscal Officer Rhonda Botti Sowers, Solicitor Jim Barney, Street Commissioner Bryan Lucas and Zoning Administrator Bob Hruska.

Visitor in attendance was Michael Springer of Northwest Consultants, Inc.

MINUTES
Minutes of the April 24, 2014 regular meeting were approved as submitted.

VISITOR COMMENTS
Michael Springer, a representative of Northwest Consultants, Inc., an engineering firm which submitted a statement of qualifications for the village engineer position, introduced himself and said he was just present to observe and become familiar with the village.

LEGISLATION
There was no legislation.

OLD BUSINESS
A. Memorial Day Parade and Ceremony – Mayor Bird said Chief Fultz has sent information detailing the parade lineup and order of the Memorial Day ceremony which will be held at James Park Monday, May 26.

B. OSU Sea Grant 7th Annual Lake Erie Day at Stone Lab – Mayor Bird was notified that slots are filling quickly for the 7th annual Lake Erie Day sponsored by the OSU Sea Grant for public officials which will be held at the Stone Lab on August 20 and August 26. Village officials planning to attend need to let Bob Hruska know by June 1, 2014 so reservations can be made.

NEW BUSINESS
A. Acknowledgement of Review of Monthly Financial Reports – Mrs. Sowers reported that a recommendation made during the current audit is to have Council sign acknowledgement that they have received the monthly financial reports. Mrs. Sowers distributed reports to members prior to the meeting. Council members initialed the signature page.

B. Use of Water Tower for Danbury Fire Training – The Danbury Fire Department would like to use the village water tower to train for rescues where they might be required to rappel. Council had no objection to this request provided the BPA is notified, the Danbury Township Trustees sign an agreement accepting responsibility for any damages and all trainees sign a waiver and release of liability prior to the training. Mr. Barney will draw up the necessary forms to be signed and Mr. Myers will notify the BPA at its May 13 meeting.

C. Review/Discuss draft of Fire Loss Procedures – Mrs. Sowers distributed a sample resolution to adopt the procedure allowed under ORC Section 3929.86 that provides a means for municipal corporations and townships to ensure that buildings which have been damaged by fire are removed, repaired or secured. Mr. Barney will prepare legislation for Council’s consideration.

D. Storage, Use and Distribution of Personal Information – Mrs. Sowers said during the last fiscal audit Council was cited for not having a policy for storage, use and distribution of personal information. The auditors who are performing the current audit provided her with a sample showing what the policy needs to include. Mr. Barney was asked to prepare a draft policy for Council to review.

REPORTS
Solicitor
No report.

Finance and Records Committee
Mr. Starcher had nothing to report.

Streets/Sidewalks/Sewer Committee
Mr. Dorko said the sub-committee to rank engineering proposals will be meeting in the near future.

Beautification/Parks/Cemetery Committee
Mr. Royhab had nothing to report.

Utilities/Ferries/Waterfront
Mr. Myers had nothing to report.

Annexation/Subdivision/Planning Commission Committee
Mr. Redett had nothing to report.

Safety/Insurance Committee
Mrs. Kukay had nothing to report.

Fiscal Officer
Mrs. Sowers had nothing to report.

Police Department
No report.

Street Commissioner
Mr. Lucas informed Council there are 2 doors in the fire station that need to be replaced. Council authorized him to obtain quotes for replacement doors. Mr. Lucas also stated that CT Consultants has completed the GIS mapping of the village which will be used in preparing the street inventory.

Zoning Administrator
Mr. Hruska reported that he was contacted by Katelyn Embry of the Ottawa County Common Pleas Court who is interested in finding a location for a group home that would provide a sober living environment for 3 to 4 young men with alcohol/addiction issues. She was seeking zoning information. Mr. Hruska said his preliminary research indicates this use would be permitted in all but the single-family residential zone.

Board of Public Affairs
No report.

AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $50,721.14 including April payroll was made by Mr. Starcher and seconded by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.

ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 6:30 p.m.

April 24, 2014

VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD APRIL 24, 2014
Mayor Bird called the meeting to order at 6:05 p.m. and opened with the Pledge of Allegiance.

ROLL CALL AND ATTENDANCE
Answering roll call were Dean Dorko, Angie Kukay, Duane Myers, David Redett, Ron Royhab and John Starcher.

Also present were Fiscal Officer Rhonda Botti Sowers, Street Commissioner Bryan Lucas and Zoning Administrator Bob Hruska.

Visitors in attendance were Larry Fletcher, Doug Waugh, Trevor Ross, Matt Hill, Tim Almendinger, Dana Byrne and Bob Hendricks.

MINUTES
Minutes of the April 10, 2014 regular meeting were approved as submitted.

VISITOR COMMENTS
On behalf of the Danbury Township Fire Department, Matt Hill presented a plaque to the Village recognizing the start of the Danbury Department on July 1, 2013 and honoring the elected officials of the Village and the Township as well as the members of the Marblehead and Lakeside Volunteer Fire Departments who were instrumental in the creation of the new department.

Bob Hendricks, a Bay Point property owner, was present to ask several questions of Council. First he wondered if the village would consider lowering rates for water usage over a certain amount so that people who water their lawns don’t have such large bills. Mayor Bird responded that water rates are set by the Board of Public Affairs and said he could attend a BPA meeting to discuss his concern.

Mr. Hendricks also asked about zoning requirements. He is particularly concerned about a swimming pool on a neighboring property that he feels violates zoning. He expressed concern that Bay Point is zoned Business rather than Residential and feels this zoning should be changed. He also said he has reservations about Bay Point’s new 10 lot subdivision recently approved by the village. Mayor Bird explained that zoning and subdivisions are regulated by the Planning Commission and she encouraged him to meet with the zoning inspector and attend Planning meetings to learn more about zoning and how concerns can be addressed. Zoning Inspector Bob Hruska reported on the issue of the swimming pool and action he has already initiated.

VISITORS BUREAU PRESENTATION
Larry Fletcher, Executive Director of the Ottawa County Visitors Bureau was present to provide council with an update on the Bureau’s activities and plans for the area tourist industry. He also showed Lake Erie Shores and Islands promotional commercials which will be broadcast throughout the area this year.

LEGISLATION
There was no legislation.

OLD BUSINESS
A. Summerfest 2014 Update – Mayor Bird reported she, Mr. Lucas and Chief Fultz will be working with event organizer Ron Ossovicki to go over needs at James Park for this year’s Summerfest.

B. OSU Sea Grant 7th Annual Lake Erie Day at Stone Lab – Mayor Bird said the 7th annual Lake Erie Day sponsored by the OSU Sea Grant for public officials will be held at the Stone Lab on August 20 and August 26. Any village official planning to attend should let Bob Hruska know by June 1, 2014 so reservations can be made.

NEW BUSINESS
A. Marblehead to Host Memorial Day Parade and Ceremony May 26, 2014 – The Village will host this year’s Memorial Day service to be held Monday, May 26 in James Park.

B. Police/PYAL Raffle April 26, 2014 – Mayor Bird stated the Marblehead Police Association and Peninsula Youth Athletic League will co-host a reverse raffle fundraiser April 26.

REPORTS
Solicitor
No report.

Finance and Records Committee
Mr. Starcher had nothing to report.

Streets/Sidewalks/Sewer Committee
Mr. Dorko said he and his sub-committee are currently reviewing engineering proposals. Statements of qualifications were received from eight engineering firms.

Beautification/Parks/Cemetery Committee
Mr. Royhab sent an email to all council members on April 18 that answered questions brought up during his April 10 report on the status of the Bike Trail. In the email he stated cost of moving any utility pole is the responsibility of the electric company. He added that the currently projected cost is about $30,000 under the original estimate and there are contingencies built into the estimate to cover unforeseen expenses.

Utilities/Ferries/Waterfront
Mr. Myers had nothing to report.

Annexation/Subdivision/Planning Commission Committee
Mr. Redett had nothing to report.

Safety/Insurance Committee
Mrs. Kukay had nothing to report.

Fiscal Officer
Mrs. Sowers distributed correspondence from the Danbury Township Police Department inviting officials to the Ottawa County Police Officers Memorial Day Ceremony to be held May 15 at Wesley Lodge in Lakeside.

Mrs. Sowers also reported that Joseph Gast has been hired by the Board of Public Affairs as a water operator in training. He began work on April 21, 2014.

Police Department
No report.

Street Commissioner
Mr. Lucas had nothing to report.

Zoning Administrator
Mr. Hruska had nothing to report.

Board of Public Affairs
No report.

AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $12,421.36 was made by Mr. Dorko and seconded by Mr. Myers. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes. Motion carried. Mr. Starcher abstained.

ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 7:06 p.m.

April 10, 2014

VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD APRIL 10, 2014
Mayor Bird called the meeting to order at 6:01 p.m. and opened with the Pledge of Allegiance.

ROLL CALL AND ATTENDANCE
Answering roll call were Dean Dorko, Angie Kukay, Duane Myers, David Redett, Ron Royhab and John Starcher.

Also present were Fiscal Officer Rhonda Botti Sowers, Solicitor Jim Barney, Street Commissioner Bryan Lucas and Zoning Administrator Bob Hruska.

Visitor in attendance was Colleen Rahner.

MINUTES
Minutes of the March 27, 2014 regular meeting were approved as submitted.

VISITOR COMMENTS
There were no visitor comments.

LEGISLATION
There was no legislation.

OLD BUSINESS
A. Update on Bike Path Meeting – Mr. Royhab presented a detailed report of the meeting he and Street Commissioner Lucas had April 8 with representatives of CT Consultants. Purpose of the meeting was to receive an update on the status of the Bike Path project.

B. Appoint Committee to Rank Engineers – April 21 is the final day for receiving statements of qualifications from engineers interested in serving as the Village Engineer. Mr. Myers moved to appoint Councilman Dean Dorko, Planning Commission President Hal Clagg and BPA member Lynn App to serve on the committee to evaluate and rank the engineers who submit statements. Second by Mr. Starcher. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried. Mr. Dorko agreed to chair the committee.

C. Lakepoint Park Culvert Project Progress and Update – Mr. Lucas said the culvert replacement under the road at Lakepoint Park is nearly completed and the road should be opened to traffic by April 21. The seawall portion of the project should be completed within a short time after that date.

Mayor Bird and Council expressed disappointment upon reading in the News Herald that the Danbury Township Trustees have declined to provide any financial assistance with the cost of the culvert project despite the fact that they verbally agreed to do so at their March 13, 2014 meeting. The Trustees claim there is not enough in the General Fund to assist in the project due to cost of the Township Hall renovation.

NEW BUSINESS
A. Amend the James Park Use Agreement – Mayor Bird said that last year Council amended the James Park Use Agreement to prohibit camping in the park unless equipment is left overnight, in which case one camper is permitted to provide security for the equipment. She recently learned this change is keeping the carnival company from agreeing to participate at the Summerfest. Because each operator is responsible for the safety of his/her equipment they must be able to remain in the park to ensure the security of their rides. Mayor Bird investigated further and learned that this use does not meet the definition of camping under Village zoning or the rules of the Ohio Dept. of Health and added that the city of Port Clinton, which also prohibits camping in its parks, allows ride operators at the annual Walleye Festival to remain in the park during the festival because it is not considered a camping use and it would be a liability to the city if the operators were prohibited from providing security for their equipment. The Mayor asked that Council consider amending the James Park Use Agreement

Mrs. Kukay moved to amend Section 6 of the James Park Use Agreement so it reads as follows: “6. If the Occupant is leaving equipment at the Premises overnight and desires to stay on the Premises overnight to ensure that equipment is secure, that person must check with the Marblehead Police Department and the Marblehead Street Commissioner upon arrival at the Premises.” Second by Mr. Royhab. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.

B. Upgrade Electrical Need at James Park for Events – Mayor Bird noted that another item which has caused concern during Summerfest is the carnival operators accessing the electrical panel in the park. Mr. Starcher said he and Mr. Lucas can fairly easily make plugs available so there will be no need for anyone other than village personnel to access the electrical box. The Mayor and village staff will be meeting with Summerfest organizers in the near future and will find out what the specific electrical needs will be.

REPORTS
Solicitor
Mr. Barney had nothing to report.

Finance and Records Committee
Mr. Starcher met with the Fiscal Officer on April 9 for a regular quarterly meeting to review finances. He reported that everything appears to be in order.

Streets/Sidewalks/Sewer Committee
Mr. Dorko had nothing to report.

Beautification/Parks/Cemetery Committee
Mr. Royhab had nothing more to report.

Utilities/Ferries/Waterfront
Mr. Myers had nothing to report.

Annexation/Subdivision/Planning Commission Committee
Mr. Redett reported on the April Planning Commission meeting during which they approved a setback variance in Island View and reviewed the preliminary plat for The Reserve subdivision at Bay Point.

Safety/Insurance Committee
Mrs. Kukay had nothing to report.

Fiscal Officer
Mrs. Sowers had nothing to report.

Police Department
No report.

Street Commissioner
Mr. Lucas had nothing to report.

Zoning Administrator
Mr. Hruska had nothing to report.

Board of Public Affairs
No report.

AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $51,809.23 including March payroll was made by Mr. Starcher and seconded by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.

ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 6:53 p.m.

March 27, 2014

VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD MARCH 27, 2014

Mayor Bird called the meeting to order at 6:00 p.m. and opened with the Pledge of Allegiance.

ROLL CALL AND ATTENDANCE
Answering roll call were Dean Dorko, Angie Kukay, Duane Myers, David Redett, Ron Royhab and John Starcher.

Also present were Fiscal Officer Rhonda Botti Sowers, Street Commissioner Bryan Lucas and Zoning Administrator Bob Hruska.

There were no visitors in attendance.

MINUTES
Minutes of the March 13, 2014 regular meeting were approved with a correction that Mr. Dorko was excused from the March 13, 2014 meeting rather than the February 27, 2014 meeting.

VISITOR COMMENTS
There were no visitor comments.

LEGISLATION
There was no legislation.

OLD BUSINESS
A. Potential Carriers for Cell Tower Site – Mr. Starcher said he does not yet have a potential replacement for the Nextel cell tower site being abandoned by Sprint. He hopes to have information on potential cell carriers by the next regular meeting.

B. Building Sub-committee Update – Mrs. Kukay reported that the sub-committee appointed to study needs for the Town Hall met and prepared a list of items that need to be addressed at the current town hall. The committee also talked about possible locations for a new town hall. The committee will continue to study options.

C. Update on District 5 NRAC (Clean Ohio) Meeting – Mr. Hruska advised that the village was not successful in obtaining grant funding for purchase of the Lifeboat Station property. Committee members offered suggestions that might improve scoring if the village decides to re-apply. It is possible there will be another funding round later this year.

D. Danbury Twp. & Lafarge Participation with Lakepoint Park Culvert Project – Mr. Lucas said he spoke with Jeff Grashel of Standard Lafarge to let him know that the culvert replacement project at Lakepoint Park will begin March 31 and also to see if Lafarge will share in the cost of that project. Mr. Grashel was encouraging but said he will need to check into it further. Mayor Bird reported that Danbury Trustees at their March 13 meeting indicated they would be willing to share in the cost. Mr. Starcher stated he received a phone call earlier in the day from Trustee Charles Scott who advised that the Township may not be able to contribute because they’ve learned from the prosecutor they cannot use Road and Bridge Fund money for this expense.

E. Bike Path Meeting Scheduled – Mr. Royhab advised he will be meeting with representatives of CT Consultants at 10 a.m. on Tuesday, April 8 for a status update on the Bike Path project.

NEW BUSINESS
A. Extension of Temporary Employee Position for an Additional Six Months – Mayor Bird recommended that Elisa Oglesbee who was hired for a 6 month period beginning October 1, 2013 be extended for another 6 months to continue working on the records inventory.

Mr. Myers moved to continue Elisa Oglesbee as a temporary employee from April 1 through September 30, 2014 to work up to 15 hours per week under the direction of the Fiscal Officer to sort and inventory records with pay to be set by the Mayor per the current pay ordinance. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.

B. Authorize Purchase of new 52” Ferris Mower at a cost of $7,150.00 – Mr. Starcher moved to purchase a new 52” Ferris Mower at a cost of $7,150.00 from Bills Implement Sales with cost to be divided between Park, Cemetery and Street appropriations. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.

C. Request to Change Sign at Fire Station – Mr. Starcher said he received a request from Township Trustee Charles Scott to change the sign on the Marblehead Fire Station to read Danbury Township Volunteer Fire Department Station 3. Mayor Bird and Mrs. Kukay said the original plan was to leave the Marblehead name on the Fire Station Building. After looking at the existing lettering on the west side of the building Council decided to not allow a different sign on the building.

REPORTS
Solicitor
No report.

Finance and Records Committee
Mr. Starcher had nothing to report.

Streets/Sidewalks/Sewer Committee
Mr. Dorko had nothing to report.

Beautification/Parks/Cemetery Committee
Mr. Royhab had nothing to report.

Utilities/Ferries/Waterfront
Mr. Myers had nothing to report for his committee but said he is continuing to check into whether or not ORC Section 9.03(C)(1)(e) prohibits Council from endorsing a levy.


Annexation/Subdivision/Planning Commission Committee
Mr. Redett had nothing to report.

Safety/Insurance Committee
Mrs. Kukay had nothing to report.

Fiscal Officer
Mrs. Sowers read the following correspondence:

Thank you note from Lorrain Croy for allowing her to speak to Council.

The 2013 Annual Report from Larry Fletcher, Director of the Ottawa County Visitors Bureau. Mr. Fletcher extended an offer to attend a meeting if Council would like an update on planned activities for 2014.

Annual notice from the Ohio Department of Commerce Division of Liquor Control that all liquor permits expire on June 1 and must be renewed. Council has the right to object to the renewal of a permit and request a hearing if there is a valid objection.

An invitation from Kendra German, Administrator of the Ottawa County Riverview Healthcare Campus to attend either a Legislative Dinner at Riverview on Thursday, April 10 or a Legislative Breakfast on Monday, April 14.

Police Department
No report.

Street Commissioner
Mr. Lucas stated that seasonal park employee, Steve Dress will start back to work next week.

Zoning Administrator
Mr. Hruska reported that Ottawa County Engineer Dave Brunkhorst had invited him to participate in the Ottawa County Issue 1 sub-committee on April 4. Mr. Hruska will not be able to attend this meeting due to the fact he will be at a Public Record Training in Bowling Green on that date.

Board of Public Affairs
No report.

AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $6,471.43 was made by Mr. Starcher and seconded by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.

ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 7:16 p.m.


March 13, 2014

VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD MARCH 13, 2014

Mayor Bird called the meeting to order at 6:00 p.m. and opened with the Pledge of Allegiance.

ROLL CALL AND ATTENDANCE
Answering roll call were Duane Myers, David Redett and John Starcher. Mrs. Kukay and Mr. Royhab were excused. Mayor Bird reported that Mr. Dorko was absent due to illness.

Also present were Fiscal Officer Rhonda Botti Sowers, Solicitor Jim Barney, Street Commissioner Bryan Lucas and Zoning Administrator Bob Hruska.

Visitors in attendance were Lorrain Croy, Gary Quisno and Larry Indorf.

VOTE TO EXCUSE COUNCILMEN DORKO
Mr. Starcher moved to excuse Dean Dorko from the March 13, 2014 meeting. Second by Mr. Myers. Vote: Mr. Myers-yes; Mr. Redett-yes; Mr. Starcher-yes. Motion carried.

MINUTES
Minutes of the February 27, 2014 regular meeting were approved as submitted.

GUEST, LORRAIN CROY
Lorrain Croy candidate for Ottawa County Common Pleas Court judge was present to update Council on her candidacy. She was accompanied by campaign committee members Gary Quisno and Larry Indorf.

VISITOR COMMENTS
There were no visitor comments.

LEGISLATION
There was no legislation.

OLD BUSINESS
A.Clean Ohio Grant Meeting – Mr. Hruska reported that the March 13 Clean Ohio Grant meeting was cancelled due to weather and will be rescheduled in the near future. Mayor Bird added there are 6 applications for funding requesting a total of $3.9 million. There is approximately $2.1 million available to award.

B. Police Association Reverse Raffle – Mayor Bird reminded that the Police Association and the Peninsula Youth Athletic League will sponsor a reverse raffle April 26 at St. Mary’s Hall.

NEW BUSINESS
A. James Park Clean Up – Mayor Bird asked Mr. Lucas to contact the school to see if arrangements can be made to have students help with James Park spring clean-up as a public service project.

B. Police Dept. Annual Easter Egg Hunt – The annual community Easter Egg Hunt sponsored by the Marblehead Police Association is planned for Saturday, April 19, 2014 at 1 p.m. in James Park.

REPORTS
Solicitor
No report.

Finance and Records Committee
Mr. Starcher had nothing to report.

Streets/Sidewalks/Sewer Committee
No report.

Beautification/Parks/Cemetery Committee
No report.

Utilities/Ferries/Waterfront
Mr. Myers reported briefly on the school levy meeting he recently attended.

Annexation/Subdivision/Planning Commission Committee
Mr. Redett reported on the March planning commission meeting.

Safety/Insurance Committee
No report.

Fiscal Officer
Mrs. Sowers reported that the Board of Public Affairs plans to seek grant and/or loan money for an extension of the waterline on Alexander Pike.

Police Department
No report.

Street Commissioner
Mr. Lucas reported that the ODOT has advised him the culvert replacement project at Lake Point Park will begin March 31 and should be completed by April 21. The road will be closed during that time.

Zoning Administrator
Mr. Hruska had nothing to report.

Board of Public Affairs
No report.

AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $46,963.15 including February payroll was made by Mr. Starcher and seconded by Mr. Myers. Vote: Mr. Myers-yes; Mr. Redett-yes; Mr. Starcher-yes. Motion carried.
ADJOURNMENT
Motion to adjourn made by Mr. Starcher and seconded by Mr. Redett. Meeting adjourned by unanimous vote at 6:33 p.m.

February 27, 2014

VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD FEBRUARY 27, 2014

Mayor Bird called the meeting to order at 6:04 p.m. and opened with the Pledge of Allegiance.

ROLL CALL AND ATTENDANCE
Answering roll call were Dean Dorko, Angie Kukay, Duane Myers, David Redett and John Starcher.

Also present were Fiscal Officer Rhonda Botti Sowers, Street Commissioner Bryan Lucas and Zoning Administrator Bob Hruska.

Visitors in attendance were John Kozak, Ron Royhab, Roberta Royhab, Allison Holzaepfel and Charles Scott.

AMEND AGENDA
Mayor Bird advised that Lorraine Croy, was unable to attend and will be scheduled to speak at the March 13 meeting.

MINUTES
Minutes of the February 13, 2014 regular meeting were approved as submitted.

COUNCIL RECOMMENDATION TO FILL OPEN SEAT
Council President Pro Tem John Starcher said letters of interest were received from three residents interested in filling the open council seat. After review by council members it is the recommendation that Ron Royhab be appointed.

Mr. Starcher moved to appoint Ron Royhab to fill the open council seat for the term expiring December 31, 2017. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Starcher-yes. Motion carried.

SWEAR IN NEW COUNCIL MEMBER
Mayor Bird swore in Councilman Ron Royhab.

Mr. Royhab and his wife Roberta moved to Marblehead in 2010, a year after he retired as vice president and executive editor of the Toledo Blade. Since that time both have volunteered their support to community activities. They are members of Marblehead’s Holy Assumption Orthodox Church where Ron serves as President. The Royhabs have two grown sons and four grandchildren.

VISITOR COMMENTS
Charles Scott and Allison Holzaepfel were present to give an update on the Safe Routes to School grant and find out if Council is still committed to support this project. Estimated cost is $378,000 but the grant will reimburse the entire amount to the participants once the work is completed. Council affirmed its commitment to participate along with Danbury Township, Danbury Local Schools and the Lakeside Association. Mayor Bird appointed Ron Royhab to replace John McDonald as the village representative on the Safe Routes Committee.

While talking about commitment to projects, Mayor Bird asked Mr. Scott, president of the Danbury Township Board of Trustees, if the trustees are still committed to sharing in the cost of the culvert replacement project at Lakepoint Park. She reminded him that the township had previously indicated they would share the cost since the project will benefit the township’s park. Mr. Scott said his Board has not discussed the project in some time and he will bring it up at their next meeting.

Mr. Scott asked if Council would like to have a village representative on the school levy committee. Duane Myers volunteered to participate.

LEGISLATION
There was no legislation.

OLD BUSINESS
A. Discuss Draft Property Maintenance Ordinance – Mayor Bird said this is a topic that has been tabled several times in the past year and asked how council would like to proceed. She noted there has been much discussion and a number of concerns have been expressed, particularly with regard to enforcement. Mr. Starcher said there is currently a nuisance ordinance in place which deals with many of the problems.

Mr. Myers moved to remove the maintenance ordinance from the table indefinitely. Second by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.

B. Review Priority List – Council reviewed the revised five year priority list. Repaving Alexander Pike is the number one project on the list. Mrs. Sowers said the street inventory is currently being prepared and when that is done it will facilitate planning for street projects. Mrs. Sowers said there is also money appropriated for the relocation of Robert Bird Dr. in James Park. Mr. Lucas added that an improvement to the Veterans’ Memorial in James Park is another project that can be completed with little expense. Mr. Starcher said it will be easier to determine the feasibility of these projects once the village has an engineer who can estimate costs.

NEW BUSINESS
A. Authorize Notice to PEP to seek other insurance quotes – Mrs. Sowers said if Council is interested in obtaining property and casualty quotes from other agencies notice needs to be sent to the Ohio Public Entities Pool of that intention. Failure to provide timely notice could preclude the village from receiving a refund of any pooled monies if the decision were made to switch from PEP.

Mr. Starcher moved to authorize the fiscal officer to notify Ohio Public Entities Pool that the village reserves the right to accept other insurance quotes. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.

B. Authorize Purchase of Two Police Cruisers – Mrs. Kukay moved to authorize the purchase of two 2014 Ford Police Interceptor vehicles at a price of $24,965.00 each through State Purchasing from Statewide Ford. Second by Mr. Myers. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes; Mr. Starcher-yes. Motion carried.

C. Various Village Street Lights Out – Mayor Bird listed several street lights on Main Street that are out and asked that Mr. Lucas get them reported to Ohio Edison and also asked that the Police Department do a check to see if there are any others that need to be repaired.

D. Town Hall Restroom – Mayor Bird said the restroom in the Town Hall is in desperate need of repair and she authorized it to be done immediately. Because there are other Town Hall items that need to be addressed she appointed a committee of Angie Kukay, Rhonda Sowers, Bryan Lucas, Greg Fultz and Bob Hruska to study the needs and make a recommendation to council.

REPORTS
Mayor
Mayor Bird reported that she and Bob Hruska will be in Bowling Green along with Andy McDowell of Western Reserve Land Conservancy on March 13 to present the village’s application for the Clean Ohio Grant.

Solicitor
No report.

Finance and Records Committee
Mr. Starcher had nothing to report.

Streets/Sidewalks/Sewer Committee
Mr. Dorko had nothing to report.

Beautification/Parks/Cemetery Committee
Mr. Royhab had nothing to report. He advised that due to previously scheduled commitments he will not be able to attend the Council meetings on March 13 and May 22.

Motion to Excuse Councilman Royhab from March 13 and May 22 meetings
Mr. Starcher moved to excuse Councilman Royhab from the March 13, 2014 and May 22, 2014 regular council meetings. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Starcher-yes. Motion carried. Mr. Royhab abstained.

Utilities/Ferries/Waterfront
Mr. Myers had nothing to report.

Annexation/Subdivision/Planning Commission Committee
Mr. Redett had nothing to report.

Safety/Insurance Committee
Mrs. Kukay had nothing to report.

Fiscal Officer
Mrs. Sowers had nothing to report.

Police Department
No report.

Street Commissioner
Mr. Lucas stated that the county was able to obtain more salt and the village received a truckload of it last week.

Zoning Administrator
Mr. Hruska had nothing to report.

Board of Public Affairs
No report.

AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $161,946.54 made by Mr. Dorko and seconded by Mr. Redett. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Royhab-yes. Motion carried. Mr. Starcher abstained.

ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 7:13 p.m.

February 13, 2014

VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD FEBRUARY 13, 2014

Mayor Bird called the meeting to order at 6:00 p.m. and opened with the Pledge of Allegiance.

ROLL CALL AND ATTENDANCE
Answering roll call were Dean Dorko, Angie Kukay, David Redett and John Starcher. Duane Myers was excused.

Also present were Fiscal Officer Rhonda Botti Sowers, Solicitor Jim Barney, Street Commissioner Bryan Lucas, Zoning Administrator Bob Hruska and Board of Public Affairs member George Danchisen.

There were no visitors in attendance.

MINUTES
Minutes of the January 23, 2014 regular meeting were approved as submitted.

RULES OF COUNCIL FOR 2014
Mr. Dorko moved to adopt the Rules of Council for 2014. Second by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Redett-yes; Mr. Starcher-yes. Motion carried

VISITOR COMMENTS
Mr. Danchisen advised Council that the Board of Public Affairs recently accepted the resignation of water plant operator Wendy Jaskulski and is currently advertising for an entry level employee to fill the position. Applicants for the position are not required to have an operator’s license but must be able to obtain one. Mr. Danchisen also extended thanks to the Street Department for the great job of plowing during this unusually snowy winter.

LEGISLATION
President Pro Tem John Starcher read the legislation by title only.

A. ORDINANCE NO. 1, 2014 – An Ordinance Setting Appropriations for Current Expenses and Other Expenditures of the Village of Marblehead, State of Ohio, During the Fiscal Year Ending December 31, 2014 and Declaring an Emergency

Motion to waive three readings on three separate occasions made by Mr. Starcher and seconded by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Redett-yes; Mr. Starcher-yes. Motion carried.

Motion to retain the emergency clause made by Mr. Starcher and seconded by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Redett-yes; Mr. Starcher-yes. Motion carried.

Motion to adopt Ordinance No. 1, 2014 made by Mrs. Kukay and seconded by Mr. Starcher. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Redett-yes; Mr. Starcher-yes. Motion carried.

B. ORDINANCE NO. 2, 2014 – An Ordinance Providing for a Pay Increase and Setting Wage Rates for Employees in the Village of Marblehead and Declaring an Emergency.

Motion to waive three readings on three separate occasions made by Mr. Starcher and seconded by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Redett-yes; Mr. Starcher-yes. Motion carried.

Motion to retain the emergency clause made by Mrs. Kukay and seconded by Mr. Starcher. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Redett-yes; Mr. Starcher-yes. Motion carried.

Motion to adopt Ordinance No. 2, 2014 made by Mr. Starcher and seconded by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Redett-yes; Mr. Starcher-yes. Motion carried.

OLD BUSINESS
A. Lifeboat Station Update – Mayor Bird advised that Western Reserve Land Conservancy was able to re-negotiate a price with the owner of Lifeboat Station property and believes they have reached a price which would make it eligible for consideration of Clean Ohio Grant funding. The Conservancy wants to know if the Village would still like to pursue a grant application and, if so, be able to commit up to $300,000.00 for grant matching funds. Mr. Starcher said the finance committee considered this question when it met to prepare appropriations and the committee recommendation is to proceed with the grant application. He added that while money is not currently appropriated for this purpose there are sufficient, unappropriated funds that can be encumbered if the grant is approved. Council was in unanimous agreement to proceed with the Clean Ohio Grant application. An ordinance authorizing the Mayor to sign the paperwork for this grant was approved last September.

C. Open Council Seat – Mayor Bird asked if council has made a decision on an appointment for the open council seat. Mr. Starcher said several letters of interest were received but no decision has yet been made. Solicitor Barney advised that council needs to make an appointment within thirty days of the date of Mr. McDonald’s January 31 resignation. If an appointment is not made by that time it will be up to the Mayor to appoint a replacement.

Mr. Starcher was excused from the meeting at 6:45 p.m.

D. American Legal Publishing Codified Ordinances – Mrs. Sowers advised that the cost from American Legal Publishing to update the codified ordinances with the 2013 legislation is estimated at between $2,000 and $3,300 which is less than the cost in previous years. Mrs. Kukay moved to have American Legal Publishing update the codified ordinances to include 2013 legislation. Second by Mr. Redett. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Redett-yes. Motion carried.

E. Authorization to Request Qualifications for Consultant Civil Engineering Services –
Council agreed to proceed with seeking qualifications for civil engineering consulting services. Mr. Barney and Mrs. Sowers will prepare an advertisement to accept qualifications for a two week period. Council will establish a committee to review the applications that are received. It was recommended that Councilman Dorko who heads the street committee along with Planning Commission President Hal Clagg, who is an engineer and BPA member Lynn App, who is an architect, serve on this review committee.

F. Review/Approve Quote from CT Consultants for a Street Inventory – Following discussion at the last regular meeting about the urgency of having a street inventory prepared so that it can be used for obtaining quotes for 2014 street projects, Mrs. Sowers presented a proposal from CT Consultants in the amount of $5,650 to prepare a street inventory. Mr. Dorko moved to accept the quote from CT Consultants for preparation of a street inventory. Second by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Redett-yes. Motion carried.

G. Draft Property Maintenance Ordinance – Mayor Bird tabled discussion on the proposed property maintenance ordinance until the February 27 meeting when more council members will be in attendance.

NEW BUSINESS
A. 2013 Marblehead Bank Daisy Run – Mr. Dorko moved to support the use of Alexander Pike for the annual Marblehead Bank 5K Daisy Run on Saturday, May 10, 2014. Second by Mr. Redett. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Redett-yes. Motion carried.

B. Renew Maintenance Agreement with Transcore for 2 Warning Sirens – Mrs. Kukay moved to renew the maintenance agreement with Transcore for the two emergency warning sirens in the village at a cost of $735.00 per siren. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Redett-yes. Motion carried.

REPORTS
Solicitor
Mr. Barney had nothing to report.

Finance and Records Committee
No report.

Beautification/Parks/Cemetery Committee
No report.

Streets/Sidewalks/Sewer Committee
Mr. Dorko had nothing to report.

Utilities/Ferries/Waterfront
No report.

Annexation/Subdivision/Planning Commission Committee
Mr. Redett had nothing to report because the February Planning Commission meeting was cancelled due to the weather.

Safety/Insurance Committee
Mrs. Kukay had nothing to report.

Fiscal Officer
Mrs. Sowers advised that TMACOG is sponsoring an all day workshop March 7 at Owens Community College on the subject of containing water and sewer system costs. Mrs. Sowers also distributed updated copies of the 5 year priority list. The next step will be to assign costs to the projects to determine which are feasible.

Police Department
No report.

Street Commissioner
Mr. Lucas had nothing to report.

Zoning Administrator
Mr. Hruska advised that the Planning Commission will meet March 5. It is the first meeting the Commission has held since November. There will be one hearing and an informal review.

Board of Public Affairs
Mr. Danchisen had nothing further to report.

AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $66,824.59 made by Mr. Dorko and seconded by Mr. Redett. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Redett-yes. Motion carried.

ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Redett. Meeting adjourned by unanimous vote at 6:37 p.m.

January 23, 2014

VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD JANUARY 23, 2014

Mayor Bird called the meeting to order at 6:04 p.m. and opened with the Pledge of Allegiance.

ROLL CALL AND ATTENDANCE
Answering roll call were Dean Dorko, Angie Kukay, John McDonald and David Redett. Duane Myers and John Starcher were excused.

Also present were Fiscal Officer Rhonda Botti Sowers, Police Chief Greg Fultz, Street Commissioner Bryan Lucas and Zoning Administrator Bob Hruska.

There were no visitors in attendance.

MOTION TO EXCUSE COUNCILWOMAN KUKAY FROM THE 3/13/14 MEETING
Mr. McDonald moved to excuse Councilwoman Angie Kukay from the March 13, 2014 regular meeting. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Redett-yes. Motion carried.

MINUTES
Minutes of the January 9, 2014 regular meeting were approved as submitted.

VISITOR COMMENTS
There were no visitor comments.

LEGISLATION
There was no legislation.

OLD BUSINESS
A. Rules of Council – Mayor Bird reminded council members to review the current Rules of Council and advise her of any changes for consideration. New rules will be adopted at the February 13 regular meeting.

B. Property Maintenance Ordinance – Mayor Bird asked everyone to review the proposed property maintenance ordinance so that it can be discussed at the February 13 meeting.

C. Village Engineer Status – Mrs. Sowers reported that after further investigation Solicitor Barney has advised that the law requires Council to seek statements of qualifications from engineers interested in serving as a village engineer. The only exception to this requirement is if the project requiring engineering services is deemed an emergency and the cost for the engineer is less than $25,000. She submitted a sample of an advertisement for Council to consider. Following discussion it was determined that it is urgent to have a street inventory prepared in order to plan for and obtain quotes for 2014 paving projects. Mr. Lucas was asked to request a quote from CT Consultants for preparation of a street inventory.

D. Status of Robert Bird Dr. Project – Mr. Lucas said the project of relocating Robert Bird Drive is on hold until Council has an engineer in place to determine feasibility and cost for this work.

E. Priority List – Review Order – Mrs. Sowers distributed the priority list that has been organized based on council and department head rankings to date. Once the priority list is completed Council will need to assign cost estimates to determine feasibility for these projects.

F. Fire Station Lease, Fire Contract and EMS Contract Status – Mayor Bird advised that she and the Fiscal Officer have signed the Fire and EMS contracts as well as the Lease agreement for the Fire Station and will forward them to Danbury Township for the trustees’ approval.

NEW BUSINESS
A. Resignation of Councilman John McDonald effective 1/31/2014 – Council received, and accepted the resignation of Councilman John McDonald effective January 31, 2014. On behalf of herself and Council, Mayor Bird extended thanks and appreciation to Mr. McDonald for all of his years of service. Council will advertise to receive letters until February 8 from residents willing to be appointed to fill Mr. McDonald’s term.

B. Renew Agreement with Prosecutor’s Office for Prosecution of Charges Filed Under Village Ordinances – Mrs. Kukay moved to renew the agreement with the Ottawa County Prosecutor’s Office for prosecution of any charges filed under Village ordinances in 2014 at a cost of $1,150 for the year. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Redett-yes. Motion carried.

C. Donation to Drug Task Force – Following receipt of the annual request from the Ottawa County Prosecutor, Mr. Dorko moved to make a donation of $500.00 to the Ottawa County Drug Task Force. Second by Mr. McDonald. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Redett-yes. Motion carried.

REPORTS
Finance and Records Committee
No report.

Beautification/Parks/Cemetery Committee
Mr. McDonald reported that an ODOT grant has been awarded for the local Safe Route to School project. A meeting for the project committee is scheduled for January 28 at the Danbury Township Hall.

Streets/Sidewalks/Sewer Committee
Mr. Dorko had nothing to report.

Utilities/Ferries/Waterfront
No report.

Annexation/Subdivision/Planning Commission Committee
Mr. Redett had nothing to report.

Safety/Insurance Committee
Mrs. Kukay had nothing to report for her committee but extended thanks to John McDonald for his years of service to the community.

Fiscal Officer
Mrs. Sowers had nothing to report

Police Department
Chief Fultz had nothing to report.

Street Commissioner
Mr. Lucas advised that there is a shortage of road salt and until another source can be found he will only be spreading salt at street intersections.

Zoning Administrator
Mr. Hruska had nothing to report.

Board of Public Affairs
No report.

AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $13,190.64 made by Mr. McDonald and seconded by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Redett-yes. Motion carried.

ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Redett. Meeting adjourned by unanimous vote at 6:55 p.m.

January 9, 2014

VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD JANUARY 9, 2014

Mayor Bird called the meeting to order at 6:03 p.m. and opened with the Pledge of Allegiance.

ROLL CALL AND ATTENDANCE
Answering roll call were Dean Dorko, Angie Kukay, John McDonald, Duane Myers, David Redett and John Starcher. Mr. Starcher was excused at 6:11 p.m.

Also present were Fiscal Officer Rhonda Botti Sowers, Solicitor Jim Barney, Police Chief Greg Fultz, Zoning Administrator Bob Hruska and Board of Public Affairs member Lynn App.

Visitors at the meeting were Ruth App and Danbury Township Trustee Charles Scott.

SWEAR IN BPA MEMBER E. LYNN APP
Mayor Bird administered the oath of office to Board of Public Affairs member E. Lynn App.

SWEAR IN COUNCIL MEMBERS JOHN STARCHER AND DEAN DORKO
Mayor Bird administered the oath of office to Councilmen John Starcher and Dean Dorko. Newly elected Councilman David Redett was sworn in by Mayor Bird on January 3, 2014.

ELECTION OF PRESIDENT PRO TEM FOR 2014
Mrs. Kukay nominated John Starcher for President Pro Tem in 2014. Second by Mr. Dorko. There were no other nominations. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Redett-yes; Mr. Starcher-yes. Motion carried.

REVIEW RULES OF COUNCIL
Mayor Bird asked council members to review the current Rules of Council and advise of any changes for consideration. New rules will be adopted at the February 13 regular meeting.

MINUTES
Minutes of the December 12, 2013 regular meeting were approved as submitted.

VISITOR COMMENTS
Danbury Township Trustee Charles Scott was present to update Council on several items related to the fire department. Mr. Scott presented the fire report prepared by Chief Waugh for the period from July 1 through December 31, 2013 and advised that he will make sure the village is copied on these reports in the future. Following a meeting recently with Mayor Bird and President Pro Tem Starcher, Mr. Scott addressed their concerns with his Board and was present to advise Council that the Township Trustees have no intention of closing the Marblehead Fire Station. There is a need for a turnout location in the village and they plan to continue using the Marblehead building for that purpose. He added, however, that the township does not have a need to use the meeting room portion of the fire station. To clarify use of the grass fire truck, Mr. Scott explained that the township is willing to allow the village water department to continue its use of the truck and, when the fire department eventually replaces the unit, the current truck will be given to the village.

LEGISLATION
There was no legislation.
STATE OF THE VILLAGE ADDRESS
Mayor Bird presented the annual State of the Village address (copy attached).

REPORT ON VILLAGE FINANCES
Fiscal Officer Rhonda Sowers presented an annual report of the status of village funds which included the following recap for 2013:
Fund Starting Balance Receipts Expenditures Ending Balance
01/01/2013 12/31/2013
General 1,237,869.76 693,624.91 654,799.62 1,276,695.05
Street 56,057.49 63,275.11 57,695.60 61,637.00
Highway 22,134.73 5,149.00 0.00 27,283.73
CMG 0.00 0.00 0.00 0.00
Drug-LE 13,196.23 1,929.00 6,198.74 8,926.49
MVL 19,324.77 3,949.02 3,664.28 19,609.51
DUI 2,937.30 25.00 443.50 2,518.80
Fire 320,723.80 5,001.84 98,305.78 227,419.86
Zoning 2,332.35 9,913.56 4,004.31 8,241.60
Manko 34,493.43 0.00 0.00 34,493.43
Isl. View 25,971.86 22,696.66 20,793.23 27,875.29
163 Water I 220.13 10,265.50 0.00 10,485.63
Park Imp 11,103.75 0.00 0.00 11,103.75
163 Water II 226.17 0.00 0.00 226.17
WTP Imp 36,061.69 0.00 0.00 36,061.69
Water Rev 277,587.45 590,304.09 527,510.73 340,380.81
Water Rep 82,987.41 28,010.98 11,128.21 99,870.18
Barnhill 1,193.50 43,091.16 42,907.57 1,377.09
OWDA #1714 11,423.36 11,423.36 22,846.72 0.00
OWDA #5483 35,334.03 69,879.59 70,404.69 34,808.93
OPWC Debt 2,866.63 12,398.87 15,198.08 67.42
Water Dep 3,034.60 2,250.00 1,000.00 4,284.60

OLD BUSINESS
A. Fire Station Lease Utility Clause – Based on the proposed limited use of the building and at the recommendation of the Mayor, Mr. Myers moved to remove the utility payment clause from the fire station lease agreement with Danbury Township. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes. Mr. Redett abstained.

B. Disposition of Fire Fund – Mayor Bird said the Council needs to determine what to do with the money remaining in the fire fund. Mrs. Sowers explained that even though there is no longer a fire department in the village there are still fire related expenses. Since Council agreed to waive utility payments from the township the village will be responsible for the full cost of utilities to the fire station at an estimated cost of $600.00 per month. In addition there is salary and benefits for the fire prevention officer which totals slightly less than $2,000.00 per year as well as insurance coverage for the building. Mrs. Sowers said she needs to know whether council wants to pay these expenses from the general fund or from monies retained in the fire fund. She pointed out that council had originally planned to make a one-time payment of $200,000 from the fire fund as part of the EMS contract but the township proposes re-writing that agreement so that the village pays $150,000 with the EMS contract and the balance remaining in the fund as a one-time payment for the Fire contract. Mrs. Sowers estimates that fire related expenses will cost the village approximately $10,000 per year or $50,000 for the five year term of the lease. Following discussion, council agreed money should be held in the fire fund to pay fire related expenses. Solicitor Barney advised that Council will need to revise the contract payment amounts to reflect the fact that the village will withhold $50,000 of the balance in the fire fund and then send the contracts back to the township for approval. Mr. Scott said he understands the council’s position but, as a trustee, he looks at it a little differently.

C. Danbury Township Fire and EMS Contracts Payments – This item was discussed under the previous agenda item.

D. Priority List to be Reviewed at the 1/23/14 Meeting – Mayor Bird reviewed the list of suggested village projects and asked that everyone prioritize the list so that a final 5 year plan can be prepared. She asked that everyone have their list prioritized by the January 23 meeting.

E. Western Reserve Land Conservancy – Mayor Bird reported that the Western Reserve Land Conservancy has advised that, due to the fact the owners increased the sale price of their land, the project to acquire Life Boat Station will not qualify for grant funding. Application for filing an application for funding is due by Feb. 28.

NEW BUSINESS
A. 2014 Committee Assignments – Mayor Bird made the following 2014 Committee Assignments: Annexation/Subdivision/Planning Commission David Redett (Chair), Angie Kukay, John McDonald; Beautification/Parks/Cemetery John McDonald (Chair), Duane Myers, Dean Dorko; Streets/Sidewalks/Sewer Dean Dorko (Chair), John McDonald, John Starcher; Finance & Records John Starcher (Chair), David Redett, Angie Kukay; Safety & Insurance Angie Kukay (Chair), Duane Myers, David Redett; Utilities/Ferries/Waterfront Duane Myers (Chair), Dean Dorko, John Starcher.

B. Beacon/Penn News Assignments for 2014 – The Mayor distributed a list of personnel assigned to submit an article for “The Village Square” a monthly column which appears in the Beacon and Peninsula News.

C. Police Vehicle Policy – Mayor Bird advised that the personnel policy allows police officers to take their cruisers home if they live within a 15 mile radius of the village. One officer lives outside this radius and the chief would like him to be able to take his vehicle home. Mr. Dorko moved to change policy section 13.9.2 (A) as follows: No officer living outside a 30 mile radius of the village limits and within Ottawa County will be permitted to take a cruiser home. Second by Mr. Kukay. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Redett-yes. Motion carried.

D. Boy Scout Use of Fire Station – Mayor Bird said the Boy Scouts are in need of a temporary meeting location due to renovations currently going on at the township hall where they normally meet. Council had no objection to the Boy Scouts using the meeting room at the Fire Station while the township hall is renovated.

REPORTS
Solicitor
Mr. Barney had nothing to report.

Finance and Records Committee
No report.

Beautification/Parks/Cemetery Committee
Mr. McDonald had nothing to report.

Streets/Sidewalks/Sewer Committee
Mr. Dorko had nothing to report.

Utilities/Ferries/Waterfront
Mr. Myers had nothing to report.

Annexation/Subdivision/Planning Commission Committee
Mr. Redett had nothing to report.

Safety/Insurance Committee
Mrs. Kukay had nothing to report.

Fiscal Officer
Mrs. Sowers distributed correspondence from the Bureau of Workers’ Comp to help employers identify potential fraud in workers’ comp claims.

Police Department
Chief Fultz thanked Council members for their support with last year’s restructuring of the Police Department. He said things are working well and the department is running smoothly.

Street Commissioner
No report.

Zoning Administrator
Mr. Hruska had nothing to report.

Board of Public Affairs
No report.

AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $41,427.18 including December payroll made by Mr. Dorko and seconded by Mr. Myers. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Myers-yes; Mr. Redett-yes. Motion carried.

ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Dorko. Meeting adjourned by unanimous vote at 7:45 p.m.


December 12, 2013

VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD DECEMBER 12, 2013

Mayor Bird called the meeting to order at 6:00 p.m. and opened with the Pledge of Allegiance.

ROLL CALL AND ATTENDANCE
Answering roll call were Dean Dorko, Vickie Kozak, Angie Kukay, Duane Myers and John Starcher.

Mr. Starcher moved to excuse Councilman John McDonald. Second by Mr. Myers. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

Also present were Fiscal Officer Rhonda Botti Sowers, Solicitor Jim Barney, Street Commissioner Bryan Lucas and Zoning Administrator Bob Hruska.

Visitors at the meeting were Danbury Township Fiscal Officer Shelley Seamon and Matthew Seamon.

MINUTES
Minutes of the November 14 regular meeting were approved as submitted.

VISITOR COMMENTS
Danbury Township Fiscal Officer Shelley Seamon was present to update Council on several items related to the fire department. Discussion followed on use of the grass fire truck, payment associated with the fire and EMS contracts and completion of a bill of sale for the equipment which was transferred to the township.

LEGISLATION
President Pro Tem John Starcher read the legislation by title only.

A. ORDINANCE NO. 14, 2013 – An Ordinance Setting Temporary Appropriations for Current Expenses and Other Expenditures of the Village of Marblehead, State of Ohio, During Fiscal Year beginning January 1, 2014 and Declaring an Emergency.

Mr. Myers moved to waive three readings. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

Mrs. Kozak moved to retain the emergency clause. Second by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

Mr. Starcher moved to adopt Ordinance No. 14, 2013. Second by Mr. Myers. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

OLD BUSINESS
A. Discussion/Development of Priority List for 5 Year Plan – Council reviewed and offered suggestions for the preliminary draft of proposed projects. Mayor Bird asked that everyone rank the list after which a final prioritized list will be compiled. All agreed that repaving Alexander Pike should be number one on the list.

B. Cell Site Lease Termination Agreement and Potential Carriers – Mr. Starcher moved to empower the Mayor to sign the Nextel lease termination agreement. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Starcher-yes.

Mr. Starcher continues to work at contacting potential carriers for the abandoned cell tower site.

C. Village Engineer Status – Mrs. Sowers said she and Mr. Lucas met recently with representatives from CT Consultants to talk about a consulting contract. The firm will be preparing a quote for council’s consideration.

D. Planning Commission Appointment – Mayor Bird reported that Hal Clagg accepted reappointment to the Planning Commission for a six year term.

E. Danbury Township Fire Station Lease – Mayor Bird said there are still some details that need to be addressed regarding the fire station lease. Among them is the ownership of non-firefighting equipment in the building and also whether council will agree to assume the entire cost of utilities for the building. Mayor Bird and Mr. Starcher will arrange a meeting with Township Trustee Charles Scott to discuss these items.

F. Danbury Township Fire and EMS Contracts – Discussed during visitor comments.

G. Update of Fire Department Grass Truck Usage – Discussed during visitor comments.

H. Bill of Sale – Village of Marblehead and Danbury Township Fire Equipment – Discussed during visitor comments.

I. Council Seat – Mayor Bird reported that John McDonald will not be staying on Council due to health reasons however, because there was no candidate elected to succeed him, his seat is not vacant until he resigns. Because of absences already approved for other council members, Mayor Bird will contact Mr. McDonald to see if he will agree to stay on through the month of January so a sufficient number of members will be present to conduct business.

NEW BUSINESS
A. Direct Deposit – Employees & Administration – Mrs. Sowers advised that, beginning in January, all elected officials will need to be paid monthly instead of quarterly. All employees are now enrolled in direct deposit and she said it would be very helpful if all of the elected officials were enrolled as well.

B. STAR Plus Investment Program – Mrs. Sowers explained about the STAR Plus investment program which was initiated by the State Treasurer’s office about a year ago and pays a much higher interest rate than STAR Ohio. Originally the minimum balance in a STAR Plus account was $500,000 but that was recently reduced to $250,000. She said the village currently has around $450,000 in STAR Ohio and asked if council would be interested in switching to STAR Plus. Council agreed they are interested in transferring to the newer program.

C. Ohio Dept. of Liquor Control – Request to transfer C1, C2 and D6 Liquor Permits from Surf Motel, LTD to Surf Campground, LLC – Mr. Myers moved to approve a request to transfer C1, C2 and D6 liquor permits from Surf Motel LTD to Surf Campground LLC. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

D. Council Approval to purchase Clemons Cemetery Lots 8 and 10 in Section B at the original price of $100.00 each from Tom and Carol Tighe – Mr. Starcher moved to purchase lots 8 and 10 in Section B of Clemons Cemetery from Tom and Carol Tighe for the original sale price of $100 each. Second by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

E. Renewal of 2014 Membership in Ohio Public Entity Consortium for Administration of the Health Reimbursement Plan – Mr. Starcher moved to renew membership in the Ohio Public Entity Consortium for administration of the village’s health reimbursement plan. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

F. January 2014 Meeting Schedule & Attendance – Addressed under Old Business, Council Seat.

REPORTS
Solicitor
Mr. Barney had nothing to report.

Finance and Records Committee
Mr. Starcher had nothing to report.

Beautification/Parks/Cemetery Committee
No report.

Streets/Sidewalks/Sewer Committee
Mr. Dorko had nothing to report.

Utilities/Ferries/Waterfront
Mr. Myers had nothing to report.

Annexation/Subdivision/Planning Commission Committee
Mrs. Kozak had nothing to report. Mayor Bird thanked Mrs. Kozak for her years of service to the village.

Safety/Insurance Committee
Mrs. Kukay had nothing to report.

Fiscal Officer
Mrs. Sowers read the following correspondence:

A thank you note from Lorraine Croy who attended the November meeting and a thank you note from Jan Hirt of the Danbury Food Pantry for food items collected by the village.

Police Department
No report.

Street Commissioner
Mr. Lucas had nothing to report.

Zoning Administrator
Mr. Hruska reported nada.

Board of Public Affairs
No report.

AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $58,480.27 including November payroll made by Mr. Dorko and seconded by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes. Motion carried. Mrs. Kozak and Mr. Starcher abstained.

ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 7:30 p.m.

November 14, 2013

VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD NOVEMBER 14, 2013

Mayor Bird called the meeting to order at 6:06 p.m. and opened with the Pledge of Allegiance.

ROLL CALL AND ATTENDANCE
Answering roll call were Dean Dorko, Vickie Kozak, Angie Kukay, Duane Myers and John Starcher.

Mr. Myers moved to excuse Councilman John McDonald. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

Also present were Fiscal Officer Rhonda Botti Sowers, Solicitor Jim Barney, Street Commissioner Bryan Lucas and Zoning Administrator Bob Hruska.

Visitors at the meeting were Assistant Sandusky County Prosecutor Lorraine Croy and Danbury Township Trustee Charles Scott.

MINUTES
Minutes of the October 24 regular meeting were approved as submitted.

MOTION TO EXCUSE MEMBERS FROM UPCOMING MEETINGS
Mrs. Kukay moved to excuse councilman John Starcher from the January 9 and 23, 2014 meetings following legislation and for the entire meeting on February 13, 2014 and to excuse councilman Duane Myers from the entire meetings of January 9, 23 and February 13, 2014. Second by Mrs. Kozak. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes. Motion carried. Mr. Myers and Mr. Starcher abstained.

GUEST, LORRAINE CROY
Lorraine Croy was present to introduce herself and announce that she will be a candidate for the position of Ottawa County Common Pleas Court judge in 2014. A resident of Oak Harbor, Mrs. Croy formerly served as an Ottawa County assistant prosecutor and later a domestic relations magistrate in both Ottawa and Sandusky Counties. She is currently an assistant prosecutor in Sandusky County.

VISITOR COMMENTS
Danbury Township Trustee Charles Scott provided the village with a copy of the Safe Routes to School travel plan. This plan has been submitted to ODOT for consideration of funding.

Mr. Scott requested minor changes to both the Fire and EMS contracts. He asked that wording in Section 1 of the Fire Contract as well as Sections 1 and 3 of the EMS contract be changed to state that when called the department will respond with staff as outlined in the Standard of Operations Guide (SOG) of the Danbury Township Fire Department. He also asked that the signature line for the township Clerk be changed to read Fiscal Officer. Council had no objections to any of the suggested changes.

Mr. Scott said he recently learned that the Village water department has used the grass fire truck for many years to pump water into the sludge holding tank on a monthly basis. He said the Trustees have no objection to this use continuing after the equipment is turned over to the township but asked that the village make sure the water dept. employees are insured to drive the equipment.

Mr. Scott said the township is studying the possibility of initiating soft billing for ambulance runs.

Mr. Scott advised that County Prosecutor Mark Mulligan has reviewed and approved the wording in the lease for the Marblehead Fire Station. Mr. Scott went on to say that the Township Trustees would like the Village to consider waiving the portion of the lease that requires the township to pay one half of the utilities for the building. He said he doesn’t believe the fire department will be using the building much at all. He also said the trustees have been coming under increasing pressure from people who point out all of the things the township provides for the village and then ask what the village does in return. In particular he said it costs the township $20,000 each year for the free clean-ups and $10,000 annually for brush recycling. Mayor Bird pointed out that the village is a part of Danbury Township and village property owners pay taxes to the township that support those services so she hopes the Trustees are reminding people of that fact when questions like this are raised.

LEGISLATION
There was no legislation.

OLD BUSINESS
A. James Park Easement – Solicitor Jim Barney reviewed the map of James Park showing there is sufficient room for a 60 ft. platted road right-of-way adjacent to the alley on the west side of the park. There was considerable discussion on whether or not creation of a right-of-way would solve the encroachment problems in the park. Mr. Dorko suggested that perhaps the solution might simply be to move the location of the park drive so that it is directly adjacent to the alley. This will define the area that belongs to the park and also prevent future encroachments by adjacent owners. Council felt this is a viable solution to pursue. Council also discussed the need to designate a village engineering firm to assist with projects of this type.

B. Ideas for Five Year Plan – Mayor Bird reminded all that suggestions for the five year plan should be submitted to Mrs. Sowers who will prepare a master list.

C. Replacement Cell Site Carriers – Mrs. Sowers distributed copies of the proposed lease termination agreement for the decommissioned Nextel antenna on the water tower. Solicitor Barney will review the contract and advise Council of any concerns. Mr. Starcher added that he has obtained contact information for other cell site carriers and he will be contacting them to see if a new tenant can be obtained.

D. Trust for Public Land/Western Reserve Land Conservancy Update – Mayor Bird reported on a meeting earlier in the day which she, Mr. Starcher, Mrs. Sowers and Mr. Hruska attended with representatives of the Western Reserve Land Conservancy to learn about services this organization can provide to assist the village in obtaining the Marblehead Lifeboat Station property. Those who attended agreed they were impressed by the successes the Land Conservancy has had with projects of this type.

Mr. Starcher moved to proceed in obtaining a proposal from the Western Reserve Land Conservancy to assist with funding for acquisition of the Marblehead Lifeboat Station property. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

NEW BUSINESS
A. Village Tree Lighting Friday, November 29 at 7:00 p.m. – Mayor Bird announced the annual village tree lighting sponsored by the Marblehead Police Association will be held at James Park on Friday, November 29 beginning at 7 p.m.

B. Police/Peninsula Youth Athletic League Reverse Raffle April 26 – The Marblehead Police Association has partnered with the Peninsula Youth Athletic League to sponsor a reverse raffle fundraiser which will be held April 26, 2014. Tickets are currently on sale for that event.

C. Fire Dept. Grass Truck Use at Water Department – This subject was addressed during visitor comments.

D. Appoint Citizen Member Hal Clagg to a 6 year term on the Planning Commission – Based on a recommendation from Mayor Bird, Mr. Starcher moved to re-appoint Hal Clagg to a six year term as a citizen member of the village Planning Commission. Second by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

E. New Council Terms – Mayor Bird advised that David Redett has been elected to start a four year term beginning in January. In addition, Mr. Starcher and Mr. Dorko were both re-elected. Because Mr. McDonald was hospitalized out of state at the time nominating petitions were due to be filed he was not a candidate for office and no one else ran for his seat. Solicitor Barney provided an opinion that because there was no successor for Mr. McDonald’s seat he will continue in the position but he would not be entitled to the increased rate of pay as long as he continues in his original term. Mayor Bird will contact Mr. McDonald to advise him of this information.

REPORTS
Solicitor
Mr. Barney had nothing to report.

Finance and Records Committee
Mr. Starcher had nothing to report.

Beautification/Parks/Cemetery Committee
No report.

Streets/Sidewalks/Sewer Committee
Mr. Dorko asked if there has been any communication with Danbury Township or Lafarge regarding reimbursement for the amount the village has deposited with ODOT for the cost of replacing the culvert under the road at Lakepoint Park. Mrs. Sowers was asked to notify both the township trustees and the quarry that the village has paid $71,000 for this project.

Utilities/Ferries/Waterfront
Mr. Myers had nothing to report.

Annexation/Subdivision/Planning Commission Committee
Mrs. Kozak reported the holiday banners should be ready within a week.

Safety/Insurance Committee
Mrs. Kukay had nothing to report.

Fiscal Officer
Mrs. Sowers read the following correspondence:
Notice from State Auditor Dave Yost advising that the monthly UAN fee will be reduced by $50.00 per month for 2014.

Thank you note from Mayor Bird for the birthday surprise from Council.

Mrs. Sowers announced that the water billing will be moved from the water plant to her office at the Town Hall and the remittance address will be changed to P.O. Box 306. Mail in the post office box is picked up by Mr. Hruska each morning but mail delivered to the water plant is frequently not received early enough to get it deposited in the bank by 3 p.m.

Police Department
No report.

Street Commissioner
Mr. Lucas had nothing to report.

Zoning Administrator
Mr. Hruska had nothing to report.

Board of Public Affairs
No report.

AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $47,000.12 including October payroll made by Mrs. Kukay and seconded by Mrs. Kozak. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. Myers-yes. Motion carried. Mr. Starcher abstained.

ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 7:48 p.m.

October 24, 2013

VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD OCTOBER 24, 2013

Mayor Bird called the meeting to order at 6:04 p.m. and opened with the Pledge of Allegiance.

ROLL CALL AND ATTENDANCE
Answering roll call were Dean Dorko, Vickie Kozak, Angie Kukay John McDonald, Duane Myers and John Starcher.

Also present were Fiscal Officer Rhonda Botti Sowers, Police Chief Greg Fultz, Street Commissioner Bryan Lucas and Zoning Administrator Bob Hruska.

Charles Scott, Danbury Township Trustee, arrived at 6:15 p.m.

MINUTES
Minutes of the October 10 regular meeting were approved as submitted.

VISITOR COMMENTS
There were no visitor comments.

LEGISLATION
President Pro Tem John Starcher read the legislation by title only.

A. ORDINANCE NO. 11, 2013 – An Ordinance Repealing the Ordinance Setting the Penalty for Parking Violations in the Village of Marblehead. This was the third reading.

Mr. Myers moved to adopt Ordinance No. 11, 2013. Second by Mr. McDonald. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

B ORDINANCE NO. 13, 2013 – An Ordinance Amending Ordinance No. 2, 2013 to Make Appropriations for Current Expenses and Other Expenditures of the Village of Marblehead, State of Ohio, During the Fiscal Year Ending December 31, 2013 and Declaring an Emergency.

Mr. Dorko moved to waive three readings. Second by Mr. Starcher. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

Mr. McDonald moved to retain the emergency clause. Second by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

Mr. Starcher moved to adopt Ordinance No. 13, 2013. Second by Mrs. Kozak. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

OLD BUSINESS
A. Discussion on Draft Property Maintenance Ordinance – Mayor Bird asked if Council was ready to discuss the draft property maintenance ordinance and the suggestions submitted at the last meeting by Mr. Hruska. Council members agreed they would like additional time to study the draft and suggestions.

B. Measurement of Road Right of Way at James Park, Alley & Robert Bird Dr. – Mr. Lucas and Mr. Hruska distributed a map showing that a 60 ft. wide right of way could be created between the 16 ft. wide alley and the shelter house. Mr. Hruska said he spoke with Planning Commission chairman Hal Clagg who suggested a non-exclusive ingress/egress easement be created rather than a road right of way because it would not require plat approval and it would not require creation of a cul-de-sac. Restrictions could be placed on the easement so that there is no building or further encroachment into the park.

C. Sprint/Nextel Tower Lease – Mrs. Sowers said Sprint needs to know what equipment the Village would like removed from the water tower cellular site and what equipment can stay. This information is required before a termination contract can be prepared. Mrs. Sowers added that much of the equipment, particularly the shelter on the ground, can be utilized by another provider but the antenna, located on top of the tower is obsolete and probably not reusable. Council agreed that any equipment that is obsolete and can no longer be used should be removed but the rest can stay.

D. Draft Priority List Update – Mayor Bird reminded all to get suggestions for updating priorities to Mrs. Sowers who will maintain the list.

VISITOR COMMENT
Danbury Township Trustee Charlie Scott was present to update Council on the status of the fire station lease agreement and Fire and EMS contract agreements. Mr. Scott said the documents prepared by the Village are currently at the Prosecutor’s office for review before the Trustees will consider signing them.

NEW BUSINESS
A. Cancel November 28 and December 26 Regular Meetings – Mr. Starcher moved to cancel the November 28 and December 26 regular meetings. Second by Mr. Myers. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

REPORTS
Solicitor
No report.

Finance and Records Committee
Mr. Starcher had nothing to report.

Beautification/Parks/Cemetery Committee
Mr. McDonald had nothing to report.

Streets/Sidewalks/Sewer Committee
Mr. Dorko had nothing to report.

Utilities/Ferries/Waterfront
Mr. Myers had nothing to report.

Annexation/Subdivision/Planning Commission Committee
Mrs. Kozak announced that the brackets for the Christmas banners have been received.

Safety/Insurance Committee
Mrs. Kukay had nothing to report.

Fiscal Officer
Mrs. Sowers had nothing to report.

Police Department
Chief Fultz had nothing to report.

Street Commissioner
Mr. Lucas reported the Town Hall is going to need a new electrical panel in the very near future.

Zoning Administrator
Mr. Hruska said last year the Trust for Public Land assisted the Village in applying for a Clean Ohio grant. At the request of Mayor Bird, Rep. Marcy Kaptur’s office had been looking for project funding for the Village and recommended contacting the Western Reserve Land Conservancy for assistance with Clean Ohio. Council agreed it would be good to speak with Western Reserve to find out what assistance they can offer. Mr. Hruska will try to set up a meeting for Thursday morning, November 14 to include the Mayor, President of Council, Fiscal Officer and Zoning Administrator.

Board of Public Affairs
No report.

AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $4,614.24 made by Mr. Starcher and seconded by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 6:43 p.m.

October 10, 2013

VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD OCTOBER 10, 2013

President Pro Tem John Starcher called the meeting to order at 6:00 p.m. and opened with the Pledge of Allegiance.

ROLL CALL AND ATTENDANCE
Answering roll call were Dean Dorko, Vickie Kozak, Angie Kukay John McDonald, Duane Myers and John Starcher.

Mayor Bird was excused.

Also present were Fiscal Officer Rhonda Botti Sowers, Solicitor James Barney, Street Commissioner Bryan Lucas and Zoning Administrator Bob Hruska.

There were no visitors in attendance.

MINUTES
Minutes of the September 26 regular meeting were approved as submitted.

VISITOR COMMENTS
There were no visitor comments.

Mr. Starcher amended the agenda, removing Ordinance No. 13, 2013.

LEGISLATION
President Pro Tem John Starcher read the legislation by title only.

A. ORDINANCE NO. 11, 2013 – An Ordinance Repealing the Ordinance Setting the Penalty for Parking Violations in the Village of Marblehead. This was the second reading; third reading will be October 24, 2013.

B. ORDINANCE NO. 12, 2013 – An Ordinance Enacting and Adopting a Supplement to the Code of Ordinances for the Village of Marblehead and Declaring an Emergency.

Mr. Myers moved to waive three readings. Second by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

Mr. McDonald moved to retain the emergency clause. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

Mrs. Kukay moved to adopt Ordinance No. 12, 2013. Second by Mrs. Kozak. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

OLD BUSINESS
A. James Park Encroachment Update – Mr. Barney explained that he has been investigating ways to resolve the issue of encroachments along the west line of James Park. One solution is to create a road right-of-way adjacent to the 16 ft. alley. Mr. Lucas and Mr. Hruska will measure the area to verify whether there is sufficient width to create a 60 ft. wide right-of-way.

B. Discuss Draft Property Maintenance Ordinance – Mr. Hruska submitted suggestions for consideration to the draft property ordinance maintenance provided earlier this year by Solicitor Barney. Council will review these prior to any future discussion.

C. Health Insurance Early Renewal with Medical Mutual – Mr. Starcher stated that with uncertainty about implementation of the Affordable Care Act, the major advantage to the early renewal negotiated by the Village’s insurance agent is to guarantee continuation of current rates and benefits through November of next year.

Mr. Myers moved to authorize early renewal of the Medical Mutual health and life insurance policy from 12/1/2013 through 11/30/2014. Second by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

NEW BUSINESS
A. Sprint/Nextel Tower Lease – The Village was recently contacted by a representative for Sprint advising that the Nextel antenna currently located on the water tower will be decommissioned. A sample termination agreement was submitted for Council’s review. It is possible that a new lessee can be obtained for the site.

Mrs. Sowers said she learned that the lapse in lease payments from Sprint was caused by a problem with the mailing address which has been corrected and payments are again being received.

B. Develop Updated Priority List for the Village– Mr. Starcher distributed a priority list prepared by Council in 2006. He noted that nearly all of the items on that list have been completed. He asked Council to be thinking of new projects to update this list in the hope of having a revised list prepared by the end of this year.

Mrs. Sowers added that one of the sessions presented at the recent Fiscal Officer Training conducted by the State Auditor’s office dealt with the need for 5 year planning. It is extremely useful to budget and prepare for future needs.

REPORTS
Solicitor
Mr. Barney reported that he has been in communication with CT Consultants regarding some needed changes to the liability limitations for the bike path contract. Those changes have been made and the contract is now ready for signatures. Mr. Barney also announced that the JIIG lawsuit has been settled and dismissed.

Finance and Records Committee
Mr. Starcher had nothing to report.

Beautification/Parks/Cemetery Committee
Mr. McDonald had nothing to report.

Streets/Sidewalks/Sewer Committee
Mr. Dorko had nothing to report.

Utilities/Ferries/Waterfront
Mr. Myers had nothing to report.

Annexation/Subdivision/Planning Commission Committee
Mrs. Kozak announced that the Christmas banners have been ordered.

Safety/Insurance Committee
Mrs. Kukay advised she has put a box in the Town Hall to receive non-perishable food donations for the local food pantry.

Fiscal Officer
Mrs. Sowers reported that new employees Olga Trumpower and Elisa Oglesbee have started and are doing well.

Police Department
No report.

Street Commissioner
Mr. Lucas stated the shelving has been installed at the storage room in the Radar Park building.

Zoning Administrator
Mr. Hruska thanked Mr. Barney for his role in helping to settle the JIIG litigation.

Board of Public Affairs
No report.

AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $63,359.12 made by Mr. Dorko and seconded by Mr. McDonald. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes. Motion carried. Mr. Starcher abstained.

ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mrs. Kozak. Meeting adjourned by unanimous vote at 6:45 p.m.

September 26, 2013

VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD SEPTEMBER 26, 2013

Mayor Jacqueline Bird called the meeting to order at 6:06 p.m. and opened with the Pledge of Allegiance.

ROLL CALL AND ATTENDANCE
Answering roll call were Dean Dorko, Vickie Kozak, John McDonald, Duane Myers and John Starcher.

Mr. Starcher moved to excuse Councilwoman Angie Kukay. Second by Mr. McDonald. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

Also present were Fiscal Officer Rhonda Botti Sowers, Police Chief Greg Fultz, Street Commissioner Bryan Lucas and Zoning Administrator Bob Hruska.

There were no visitors in attendance.

MINUTES
Minutes of the September 12 regular meeting were approved as submitted.

VISITOR COMMENTS
There were no visitor comments.

BILLING/RECORDS CLERK
Fiscal Officer Rhonda Sowers reported that she and Water Superintendent Matt Berry conducted interviews with four of the seventeen applicants for the part-time Billing/Records Clerk position. Those interviewed were Olga Trumpower, Elisa Oglesbee, Jim Woodard and Mary Daniels. Mrs. Sowers and Mr. Berry recommend hiring Olga Trumpower for the position.

Mr. Starcher moved to appoint Olga Trumpower to the position of Billing/Records Clerk. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

Per the pay ordinance the Mayor will set the hourly wage within the approved range.

LEGISLATION
President Pro Tem John Starcher read the legislation by title only.

A. ORDINANCE NO. 10, 2013 – An Ordinance Amending Ordinance No. 3, 2013 which Provided for a Pay Increase and Set Wage Rates for Employees in the Village of Marblehead by Changing Section 5 from Fire Chief to Fire Prevention Officer and Changing Section 19 Eliminating the Fire Department Pay Scale and Replacing it with the Billing/Records Clerk Position and Declaring an Emergency.

Mr. Myers moved to waive three readings. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

Mr. Dorko moved to retain the emergency clause. Second by Mr. McDonald. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

Mr. Starcher moved to adopt Ordinance No. 10, 2013. Second by Mr. McDonald. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

B. ORDINANCE NO. 11, 2013 – An Ordinance Repealing the Ordinance Setting the Penalty for Parking Violations in the Village of Marblehead. This was the first reading; second reading will be October 10, 2013.

C. RESOLUTION NO. 5, 2013 – A Resolution of Authorization for Clean Ohio Application and Declaring an Emergency.

Mr. Starcher moved to waive three readings. Second by Mr. Myers. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

Mrs. Kozak moved to retain the emergency clause. Second by Mr. McDonald. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

Mr. Dorko moved to adopt Resolution No. 5, 2013. Second by Mr. McDonald. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

D. RESOLUTION NO. 6, 2013 – A Resolution Accepting the Amounts and Rates as Determined by the Budget Commission and Authorizing the Necessary Tax Levies and Certifying them to the County Auditor.

Mr. Myers moved to waive three readings. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

Mr. McDonald moved to adopt Resolution No. 6, 2013. Second by Mrs. Kozak. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

E. RESOLUTION NO. 7, 2013 – A Resolution Authorizing the Mayor to Enter into Contract with CT Consultants, Inc. for Professional Services for the Design of the State Route 163 Bake Path and Declaring an Emergency.

Mr. Dorko moved to waive three readings. Second by Mr. Starcher. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

Mr. Myers moved to retain the emergency clause. Second by Mrs. Kozak. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

Mr. McDonald moved to adopt Resolution No. 7, 2013. Second by Mr. Starcher. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

OLD BUSINESS
A. Review Draft of Fire Station Lease Agreement – The Fiscal Officer presented the only bid received for lease of the fire station which was submitted by Danbury Township. In its bid the township proposes to use the property as a substation to provide fire and EMS services to all of Danbury Township including the Village. The bid included a proposed lease period of five years with renewable options and a payment of $1.00 for each five year lease term. The bid also included a section regarding proposed payment of utilities, a statement that the Village shall perform all maintenance and the township will acquire insurance for contents and liability coverage.

In a written opinion to the Mayor, Solicitor Barney advised that the proposed use as well as proposed five year lease term with renewable options meet the requirements set forth in the bid advertisement. However, items such as amount of lease payment and responsibility for utilities, maintenance and insurance are items for the village to negotiate and establish.

Council reviewed the proposed lease prepared by the Solicitor. This lease spells out use of the premises by both the Village and the Township, maintenance and insurance responsibilities and payment of utilities (gas, phone, electric and sewer).

Mr. Dorko moved to accept the bid per the advertised requirements. Second by Mr. Starcher. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

Mr. McDonald moved to approve the lease and authorize the Mayor to forward it to the Danbury Township Trustees. Second by Mr. Myers. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

NEW BUSINESS
A. Set Halloween Trick or Treat – Council set Trick or Treat hours in the Village from 6:00 to 8:00 p.m. on Thursday, October 31, 2013.

B. MVFD Association Ambulance Payment – Mrs. Sowers reported that the Marblehead Volunteer Fire Association paid $15,000 to the village to meet the final three payments it promised to make toward last year’s purchase of a new ambulance. She stated that the money has been deposited into the Fire Fund and asked if Council wished to have this $15,000 included in the amount that will be returned to the Township or if they wished to refund it to the new Fire Association.

Mr. Myers moved to refund the $15,000 to the Danbury Township Fire Association. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mr. McDonald-yes; Mr. Myers-yes. Motion carried. Mr. Starcher abstained.

C. 2013 CASA Event – Mayor Bird announced that Ann Duez of Victorian Inn will be dancing this year for the CASA event. She will be hosting a fundraising event at the Inn this weekend with all proceeds going to CASA.

D. Temporary Position to Assist with Records Sorting Project – Mayor Bird reported that she and Fiscal Officer Sowers discussed the need for more help sorting records in order to prepare a records inventory and retention schedule. Mary Glovinsky has been volunteering at this task since May but suggested it would be helpful to hire someone, at least temporarily, who could devote more time to the task. Mrs. Sowers stated that the newly hired Billing/Records Clerk will be working some on this task but added that a lot of her time for the near future will be devoted to learning water billing and accounting procedures. Mrs. Sowers suggested appointing Elisa Oglesbee on a temporary basis to work solely on records.

Mr. Starcher moved to appoint Elisa Oglesbee as a temporary employee for the next six months to work up to 15 hours per week under the direction of the Fiscal Officer to sort and inventory records. Second by Mr. McDonald. Vote: Mr. Dorko-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried. Mrs. Kozak abstained.

Mayor Bird stated there is a provision in the pay ordinance for part-time general labor employees and Ms. Oglesbee’s salary will be set from this rate.

E. Health Insurance Renewal – Mrs. Sowers advised Council that the health insurance consortium to which the Village belongs has negotiated with Medical Mutual to lock in benefits and rates from December 1, 2013 through December 1, 2014. The Village’s current policy just renewed in September and is effective through August 31, 2014. The early renewal was negotiated in an effort to maintain rates in the event premiums spike with implementation of the Affordable Care Act in January. The Consortium needs a response by October 1, 2013. Following much discussion Council felt they did not have sufficient information to make a decision at this time asked Mrs. Sowers to contact the insurance agent for additional information.

F. USCG Haunted House Event – Mayor Bird reported that Coast Guard members would like to host a haunted house event at the station on Friday, October 25. Council was in full support of the event.

REPORTS
Solicitor
No report.

Finance and Records Committee
Mr. Starcher had nothing to report.

Beautification/Parks/Cemetery Committee
Mr. McDonald had nothing to report.

Streets/Sidewalks/Sewer Committee
Mr. Dorko had nothing to report.

Utilities/Ferries/Waterfront
Mr. Myers had nothing to report.

Annexation/Subdivision/Planning Commission Committee
Mrs. Kozak submitted ideas for proposed Holiday banners the Village has agreed to purchase. Council liked the winter snowflake design. Discussion was held on what type of material to use. Since the single ply nylon banners tend to be translucent when the sun is shining behind them. Mrs. Kozak will obtain additional information.

Safety/Insurance Committee
No report.

Fiscal Officer
Mrs. Sowers reported she will be attending Fiscal Officer training conducted by the State Auditor’s staff in Perrysburg on October 1.

Police Department
Chief Fultz reported the PD Association met recently and decided to host a reverse raffle fundraiser in conjunction with the Peninsula Youth Athletic League. The event is planned for April 26.

Street Commissioner
Mr. Lucas had nothing to report.

Zoning Administrator
Mr. Hruska had no report.

Board of Public Affairs
No report.

AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $73,709.29 made by Mr. Starcher and seconded by Mrs. Kozak. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

ADJOURNMENT
Motion to adjourn made by Mrs. Kozak and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 7:09 p.m.

September 12, 2013

VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD SEPTEMBER 12, 2013

Mayor Jacqueline Bird called the meeting to order at 6:00 p.m. and opened with the Pledge of Allegiance.

ROLL CALL AND ATTENDANCE
Answering roll call were Dean Dorko, Vickie Kozak, John McDonald, Duane Myers and John Starcher.

Mr. Myers moved to excuse Councilwoman Angie Kukay from the September 12 meeting and to excuse Mayor Bird from the October 10 regular meeting. Second by Mr. Starcher. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

Also present were Fiscal Officer Rhonda Botti Sowers, Solicitor Jim Barney, Street Commissioner Bryan Lucas, Zoning Administrator Bob Hruska and Board of Public Affairs president Robert Boytim.

There were no visitors in attendance.

MINUTES
Minutes of the August 22, 2013 regular meeting were approved as submitted.

Mayor Bird amended the agenda to add legislation.

VISITOR COMMENTS
There were no visitor comments.

LEGISLATION
President Pro Tem John Starcher read the legislation by title only.

A. ORDINANCE NO. 9, 2013 – An Ordinance Regarding the Replacement of the Culvert at Lake Point Park in the Village of Marblehead and Declaring an Emergency.

Mr. Starcher moved to waive three readings. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

Mr. Myers moved to retain the emergency clause. Second by Mr. McDonald. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

Mrs. Kozak moved to adopt Ordinance No. 9, 2013. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

OLD BUSINESS
A. James Park Encroachment – Solicitor Barney said he believes the alley at the west side of James Park could be vacated and the sixteen foot width divided between the park and the adjacent owners. This would eliminate the problem of encroachments but he does not think it would extinguish the easement which allows the adjacent properties to use the entire area for access. Discussion followed on whether the problem of encroachments could be eliminated by platting Robert Bird Dr. as a road right-of-way. Council asked that Mr. Lucas and Mr. Hruska measure the area to see if a 60 ft. wide road right-of-way can be platted along the western edge of the park.

B. Update on Draft of Revised Parking Ordinance – Mr. Barney reported that he and Chief Fultz have reviewed the current parking ordinance for compliance in light of a recent court ruling against the city of Port Clinton’s parking legislation. Mr. Barney stated the fine schedule currently in effect needs to be repealed and he should have legislation ready for council’s consideration at the next meeting.

C. TAP Grant Meeting/Bikeway Project Update – Mr. McDonald reported on the meeting with representatives of ODOT and CT Consultants regarding the process for creating the bike path along Main Street. It is hoped the project can be scheduled for construction by ODOT in the fall of 2015. Mrs. Sowers added the first step Council needs to take is to enter into a contract for engineering services. CT Consultants, formerly Floyd Browne Group, developed the Master Trail Plan which includes this bike path and will submit a quote to council for engineering of the project.

NEW BUSINESS
A. October 2, 2013 Planning Commission Meeting – Mayor Bird said she will be out of town on Vacation from September 30 through October 12. President Pro Tem Starcher will serve as Mayor in her absence and will attend the October 2 Planning Commission meeting in her place.

REPORTS
Solicitor
Mr. Barney had nothing to report.

Finance and Records Committee
Mr. Starcher reported that it is time to begin preparing the 2014 appropriations. He also reported that the annual Fireman’s Labor Day Spaghetti Dinner was a great success. The Danbury Township Fire Department Association created this year by the merger of the Lakeside and Marblehead Volunteer Associations has agreed to continue the fund raising activities each department sponsored in the past.

Beautification/Parks/Cemetery Committee
Mr. McDonald extended thanks to everyone for their cards and well wishes during his recent recovery. He had nothing to report for his committee.

Streets/Sidewalks/Sewer Committee
Mr. Dorko asked for clarification on the process for milling and filling sections of pavement in the village. Mrs. Sowers explained that the information she forwarded to members of the street committee included examples for preparing specifications for road work. She added it is not necessary that an engineer prepare the standards but said that specifications should be prepared to ensure that all contractors are submitting quotes for the same scope of work. Mr. Lucas said he believes he can prepare these specifications for obtaining quotes on small projects and will put information together for Center Street and a portion of Prairie Street.

Utilities/Ferries/Waterfront
Mr. Myers was unable to attend the September 10 Board of Public Affairs meeting and had nothing to report.

Annexation/Subdivision/Planning Commission Committee
Mrs. Kozak reported she is continuing to work with the Village Merchants on plans for Holiday banners the Village has agreed to purchase. She will present designs to Council before making a final decision.

Safety/Insurance Committee
No report.

Fiscal Officer
Mrs. Sowers reported on the following correspondence:

Notice from ISO advising that Marblehead has received a BCEGS Building Code Effectiveness Grading Schedule) rating of Class 4 for commercial, industrial and residential insurance credits. The ratings are classified from 1 to 10 with Class 1 the highest. The rate credits will apply to new construction in the Village in the year 2013 and thereafter.

Letter from the Utility Workers Union of America to municipalities who aggregate with First Energy Solutions advising of a PUC order against First Energy regarding unreasonably high charges paid for “renewable energy credits” in 2010 which were passed on to ratepayers.

Mrs. Sowers advised that she will be attending Fiscal Officer training Oct. 1 in Perrysburg. She also reported and that she and Water Superintendent Matt Berry will finish interviews for the Billing/Records Clerk position next week and should have a recommendation for Council by the next regular meeting.

BPA President Bob Boytim stated he was not at the BPA meeting in August when it was agreed that the water department would share responsibilities with the village for the Billing/Records Clerk. He does not feel there is a need for this position at the water department. Mayor Bird responded that it has not been working to have the billing and accounting done by a water operator who has other responsibilities at the plant. She added this new Billing/Records position was created by unanimous vote of the council and unanimous vote of the BPA.

Police Department
No report.

Street Commissioner
Mr. Lucas stated his department has been cutting back brush along the edges of Alexander Pike.

Zoning Administrator
Mr. Hruska had no report.

Board of Public Affairs
Mr. Boytim questioned an opinion he was recently copied on from the village solicitor to the fiscal officer advising that the water department cannot bill the village for fire hydrant flushing. Mayor Bird stated it was just recently learned that the law does not permit these payments. In response to another question from Mr. Boytim, Solicitor Barney stated the law does not allow the water department to bill for any hydrant flushing in the village which includes hydrants installed in private developments.

AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $57,759.62 made by Mr. Dorko and seconded by Mrs. Kozak. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mr. McDonald-yes; Mr. Myers-yes. Motion carried. Mr. Starcher abstained.

EXECUTIVE SESSION
Mr. Myers moved to go into executive session at 6:58 p.m. for the purpose of discussing the lease of real property. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

Mayor Bird reconvened the meeting at 7:15 p.m.

ADJOURNMENT
Motion to adjourn made by Mrs. Kozak and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 7:15 p.m.

August 22, 2013

VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD AUGUST 22, 2013

Mayor Jacqueline Bird called the meeting to order at 6:00 p.m. and opened with the Pledge of Allegiance.

ROLL CALL AND ATTENDANCE
Answering roll call were Dean Dorko, Vickie Kozak, Angie Kukay, Duane Myers and John Starcher.

Mayor Bird reported that Councilman McDonald is now home recovering from injuries sustained in a fall. She also advised that Councilmen Dorko and Myers have asked to be excused at 6:50 p.m.

Mr. Starcher moved to excuse Councilman John McDonald from the meeting and to excuse Councilmen Dean Dorko and Duane Myers at 6:50 p.m. Second by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

Also present were Fiscal Officer Rhonda Botti Sowers, Street Commissioner Bryan Lucas and Zoning Administrator Bob Hruska.

Visitor in attendance was Danbury Township Trustee Charles Scott.

MINUTES
Minutes of the August 8, 2013 regular meeting were approved as submitted.

Mayor Bird amended the agenda to pay bills after approving the minutes.

AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $2,149.14 made by Mrs. Kozak and seconded by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. Myers-yes. Motion carried. Mr. Starcher abstained.

VISITOR COMMENTS
Danbury Trustee Charles Scott was present to update council on the Danbury Twp. fire department. He said ballot language is being determined for a replacement levy to be on the ballot this fall.

Mrs. Sowers stated the fifth publication of the notice to accept bids for lease of the fire station will be August 30. Bids are to be received by noon on September 3 and will be opened immediately thereafter.

Mr. Scott advised he has not yet seen a copy of the proposed contract for the Township to provide fire and EMS service to the Village but he did express concern about what obligation the Township would have to provide service in the event the levy ever fails. Mr. Starcher said there is a cancellation clause in the contract that can be exercised by either party.

LEGISLATION
There was no legislation.

OLD BUSINESS
A. Review of Revised James Park Use Agreement – Council received a copy of a revised James Park Use Agreement prepared by Solicitor Barney. The revision adds a statement that camping is not allowed in the park unless equipment is being left in the park overnight in which case one person, with a camping unit, will be permitted to stay overnight to ensure the equipment is secure.

Mr. Myers moved to adopt the revised James Park Use Agreement. Second by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

B. Review Contracts for Fire & EMS Service – Council reviewed the draft copies for Fire and EMS service between the Village and the Township. Mrs. Sowers pointed out that the payment amounts put in the contracts is based on the amount of money in the Fire Fund as of the day it was written but will not be the correct amount at the end of the year. Council said it was previously discussed that a one-time payment of $200,000 could be made in December with any balance disbursed the following year. After further discussion Mr. Scott said it would be beneficial to have the full payment be made with the EMS contract since the township’s EMS fund has greater expenses than the fire fund. Council concurred with these changes and Mrs. Sowers will contact Mr. Barney to have corrections made.

C. Authorize Crack Sealing of Stone Street – Mr. Dorko moved to accept the quote from Kreimes in the amount of $2,750.00 to crack seal Stone Street. Second by Mr. Starcher. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

D. Status of Part-time Billing/Records Clerk with BPA – Mrs. Sowers reported that during the regular meeting held August 13, the Board of Public Affairs agreed to authorize the part-time billing/records clerk to do billing and accounting work for the water department with the hours worked at the water department paid from the water revenue fund.

Mrs. Sowers advised the position is currently being advertised and applications received through August 30. Mayor Bird appointed the fiscal officer and water superintendent to conduct interviews and then submit a recommendation for appointment to Council.

E. TAP Grant Meeting September 12 – Mayor Bird announced that the preliminary planning meeting with ODOT officials for the approved bike path project will be held at 10 a.m., September 12 in the Fire Station.

NEW BUSINESS
A. Cell Tower Lease – Council received a request from Verizon Wireless to upgrade the equipment on the water tower. Mr. Dorko moved to authorize Verizon Wireless to upgrade equipment on the water tower as indicated on the written request. Second by Mr. Starcher. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

Mrs. Sowers stated the Village has not received a monthly lease payment from Sprint since May for the Nextel equipment on top of the water tower and she has been unable to find any contact information relating to that contract. She added that Sprint has discontinued the Nextel system effective June 30 but no notice was received regarding discontinuation of the Village’s lease. Council suggested the Solicitor investigate this situation.

B. Phone Lines – Mrs. Sowers submitted a proposal from Frontier to consolidate all of the Village phone lines into a single account. All lines would have unlimited long distance and high speed internet would be included. Cost per line would be $24.95 plus tax per month. Currently 8 phone lines are with First Communications and 4 lines are with Frontier. The new rate would be about half of the current amount paid for phone service. During discussion Council agreed to cancel two of the three phone lines at the Fire Station.

Mr. Myers moved to change phone service for all Village lines to Frontier Communication. Second by Mrs. Kozak. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

C. Health & Life Insurance Renewal – Mrs. Kukay moved to accept the health and life insurance renewal with Medical Mutual at an increase of 0.22%. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

D. Perch Festival Parade – Mayor Bird reminded that the Perch Festival will be held Saturday, August 24. Council members participating in the parade will be riding the Village’s 1941 Dodge fire truck which Chief Waugh has agreed to drive for the occasion.

REPORTS
Finance and Records Committee
Mr. Starcher had no report.

Beautification/Parks/Cemetery Committee
No report.

Streets/Sidewalks/Sewer Committee
Mr. Dorko had no report.

Utilities/Ferries/Waterfront
Mr. Myers had no report.

Annexation/Subdivision/Planning Commission Committee
Mrs. Kozak reported there will be 10 banners installed by the Village merchants. She will be talking with the merchant representative to co-ordinate the Holiday banners the Village has agreed to purchase.

Safety/Insurance Committee
Mrs. Kukay had no report.

Fiscal Officer
Mrs. Sowers had no report.

Police Department
No report.

Street Commissioner
Mr. Lucas advised he will be on vacation from August 26 through Labor Day.

Zoning Administrator
Mr. Hruska had no report.

Board of Public Affairs
No report.

ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 6:45 p.m.

August 8, 2013

VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD AUGUST 8, 2013

Mayor Jacqueline Bird called the meeting to order at 6:05 p.m. and opened with the Pledge of Allegiance.

ROLL CALL AND ATTENDANCE
Answering roll call were Dean Dorko, Vickie Kozak, Angie Kukay, Duane Myers and John Starcher.

Mayor Bird reported that Councilman McDonald sustained injuries from a fall while in Pennsylvania and is currently hospitalized.

Mr. Starcher moved to excuse Councilman John McDonald. Second by Mr. Myers. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

Also present were Fiscal Officer Rhonda Botti Sowers, Solicitor Jim Barney, Police Chief Greg Fultz, Street Commissioner Bryan Lucas and Zoning Administrator Bob Hruska.

There were no visitors in attendance.

MINUTES
Minutes of the July 25, 2013 regular meeting were approved as submitted.

VISITOR COMMENTS
There were no visitor comments.

LEGISLATION
There was no legislation.

OLD BUSINESS
A. James Park Encroachment – Solicitor Jim Barney presented information regarding a recently poured patio which is encroaching into James Park. The encroachment is in an area that was originally platted as a road but it is unknown whether the road was vacated prior to the property being transferred to the village. Because there have been other issues with encroachments along this area in the past, Council asked Mr. Barney to research the matter further.

B. Parking at 414 and 414½ W. Main – Solicitor Barney explained the parking easement for the village owned property at 414 and 414½ W. Main allows the occupants and customers of 413 and 417 W. Main to use the parking spaces as well occupants and customers of the businesses on the property. Council does not want to restrict parking but will consider placing a sign for business parking only if problems arise.

C. Roof Estimate for 414 and 414 ½ W. Main St. – Mr. Starcher reported that Mr. Wise of Wise Buys Antiques would prefer to hold off on roof repairs at 414 ½ W. Main until September 23. Mike Glovinsky of Glovinsky Construction advised that date will work fine and the temporary repairs that have been done will be sufficient until that time.

Mr. Starcher moved to accept the quote in the amount of $8,000 for roof repairs at 414 ½ W. Main Street from Glovinsky Construction. Second by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

D. Discussion on Modification to Event Permit and James Park Use Agreement – Mayor Bird said questions arose this year about campers staying in the park during scheduled events. Deed restrictions for the park prohibit camping. Following discussion it was agreed that campers cannot be allowed during events but it is reasonable to permit a single occupied security trailer when equipment is left in the park overnight. Mr. Barney will draw up a revision to the park use agreement.

E. Finance Committee Recommendations – Mr. Starcher reported the Finance Committee met August 6 and determined there is a need for a part-time billing/records clerk. The committee recommends that initially the position should be part-time for up to 20 hours per week with a salary range of $12 to $15 per hour. It is hoped the Board of Public Affairs will authorize this employee, who will work under the direction of the Fiscal Officer, to do billing and records for the water department as well. If the BPA agrees, the salary will be pro-rated between the General Fund and the Water Revenue Fund.

Mr. Starcher said the Finance Committee also discussed holiday pay for part-time employees and recommends adopting the following pro-rated schedule: all 32 hour per week employees (part-time police officers and fiscal officer) will receive 6.4 hours of pay for each holiday; 25 hour per week employees (zoning inspector) will receive 5 hours of pay for each holiday; 24 hour per week employees (maintenance dept.) will earn 4.8 hours of pay for each holiday; and 20 hour per week employees will earn 4 hours of pay per holiday. The seasonal park employee who works 25 hours per week from April through October will earn 5 hours of pay on Memorial Day, Fourth of July, Labor Day and Columbus Day.

1. Part-time Billing/Records Clerk – Mr. Starcher moved to authorize creation of a part-time, up to 20 hours per week, billing/records clerk position to work under the supervision of the Fiscal Officer at a pay scale of $12 to $15 per hour and to advertise for two weeks to accept applications for this position. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

2. Revision to Pay Ordinance – Revision to the pay ordinance was tabled until a decision is reached with the Board of Public Affairs regarding the Billing/Records Clerk. Mr. Starcher added that the new Fire Prevention Officer position and pay rate will also be included when the pay ordinance is revised.

3. Holiday Pay for part-time employees – Mr. Myers moved to accept the recommendation of the Finance Committee as submitted regarding pro-rated holiday pay for part-time employees. Second by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

F. Status of Fire/EMS Contracts with Danbury Township – Solicitor Barney said he submitted the draft of the Fire and EMS contracts to County Prosecutor Mark Mulligan for review. Mr. Mulligan forwarded them to Danbury Trustee president Charles Scott who has not yet returned them.

G. Bid on Fire Equipment – Fiscal Officer Sowers advised the only bid received for the fire equipment was from Danbury Township in the amount of $1.00. Mrs. Kukay moved to accept the bid from Danbury Township for fire equipment which excludes the 1941 Dodge Fire truck no longer used for firefighting or emergency purposes. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

H. Discussion on possible revisions to Parking Ordinance – Solicitor Barney said he will provide council with proposed changes for consideration in the near future.

NEW BUSINESS
A. Village Awarded ODOT TAP Grant for Main Street Bike Path – Mayor Bird announced that the village has been approved for a TAP grant to be used for constructing a bike path along Main Street. The funding has been approved for state fiscal year 2015. The next step will be to meet with ODOT to start the process of programming the project.

B. Internet Virtual Tour – In response to a request from Rob Lenthe, Council declined an offer to upgrade the internet virtual tour on the village’s website but did ask if Mr. Lenthe can provide data and usage for the current virtual tour.

REPORTS
Mayor
Mayor Bird reported on a meeting she recently attended with Representative Marcy Kaptur.

Solicitor
Mr. Barney had no report.

Finance and Records Committee
Mr. Starcher had no report.

Beautification/Parks/Cemetery Committee
No report.

Streets/Sidewalks/Sewer Committee
Mr. Dorko had no report.

Utilities/Ferries/Waterfront
Mr. Myers had no report.

Annexation/Subdivision/Planning Commission Committee
Mrs. Kozak had no report.

Safety/Insurance Committee
Mrs. Kukay had no report.

Fiscal Officer
Mrs. Sowers had no report.

Police Department
Chief Fultz had no report.

Street Commissioner
Mr. Lucas said he should have a quote for crack sealing to submit for the next meeting. Mrs. Sowers stated she will advise Mr. Lucas and the Street Commission as soon as she has final information on the process to follow for obtaining street paving quotes.

Mrs. Kukay asked about a sink hole that has developed in front of her home on Francis Street. Mr. Lucas said he inspected it and found it is caused by the sanitary sewer line and it needs to be reported to the County Sanitary Engineer.

Zoning Administrator
Mr. Hruska had no report.

Board of Public Affairs
No report.

AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $48.941.93 including July payroll was made by Mr. Starcher and seconded by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 7:15 p.m.

July 25, 2013

VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD JULY 25, 2013

Mayor Jacqueline Bird called the meeting to order at 6:03 p.m. and opened with the Pledge of Allegiance.

ROLL CALL AND ATTENDANCE
Answering roll call were Dean Dorko, Vickie Kozak, Angie Kukay, John McDonald, Duane Myers and John Starcher.

Also present were Fiscal Officer Rhonda Botti Sowers and Zoning Administrator Bob Hruska.

Visitor in attendance was Jodi Geyer representing the Marblehead Merchants.

MINUTES
Minutes of the July 11, 2013 regular meeting were approved as submitted.

VISITOR COMMENTS
Jody Geyer representing the Marblehead Merchants was present to follow up on items brought up at the last council meeting. Council advised her there is no objection to the merchants reinstalling banners on brackets along Main Street and also suggested she meet with Councilman McDonald or Mr. Lucas to look at catalogs for ideas on benches and trash receptacles. Council also agreed to look into the status of repairs to the clock located at 414 W. Main. Mrs. Geyer also had questions regarding the requirements for signs, specifically the sandwich board signs placed in front of businesses and parking areas along Main Street. Mr. Hruska explained the zoning requirements and added that the Planning Commission has recently been discussing sign regulations.

Mrs. Geyer, lessee of property owned by the Village at 414 W. Main St. brought to Council’s attention several items of concern including the status of roof repairs at Wise Buys Antiques, 414½ W. Main, repairs needed on the outside stairs at JodyDidIt, and condition of the fence in front of both buildings. With regard to the roof repairs, which are going to be more extensive than originally anticipated, Council asked Mrs. Geyer to find out if Mr. Wise would prefer to wait until after the summer season to have the roof work done.

LEGISLATION
There was no legislation.

OLD BUSINESS
A. Mayor Assignment to Finance Committee – Following discussion at previous meetings, Mayor Bird asked the Finance Committee to review and make a recommendation to Council on the following: create a part-time billing/records clerk position; amend the pay ordinance to include a fire prevention officer and part-time billing/records clerk; consider how to implement holiday pay for part-time employees. Mr. Starcher scheduled a Finance Committee meeting for 3:30 p.m. on August 6.

B. Estimate for Roof Repairs at 414 ½ W. Main – A revised estimate in the amount of $8,000.00 was received from Glovinsky Construction for repairs to the roof at 414½ W. Main. The increase is to repair structural damage not originally anticipated. Council will wait to hear from Larry Wise, lessee of the building, before taking action on the revised quote.

C. Availability of Funds for Christmas Decorations – Council agreed to authorize up to $2,500.00 for Christmas decorations. Mayor Bird asked Mrs. Kozak to work with the merchants to coordinate decorations.

NEW BUSINESS
A. Authorize Rental of Brush Grinder – Council authorized Street Commissioner Lucas to rent a brush grinder at a cost of $1,250.00 per week. Mr. Lucas estimates the work can be done in a week. Mrs. Sowers said there is sufficient money appropriated for this use.

B. Street Paving Projects for 2013-2014 – Mayor Bird reported that Street Commissioner Lucas recommends paving Center Street and Prairie Street between Stone St. and James St. this year. Discussion followed on engineering for this work. Discussion was also held on the need to have engineering plans prepared for needed improvements to Alexander Pike. Mr. Dorko, chairman of the Street Committee was asked to obtain proposals from CT Consultants to provide engineering costs for the work on these three streets. Mr. Dorko will also get a price to crack seal Stone Street.

REPORTS
Mayor
Mayor Bird reported she will be attending a meeting with Marcy Kaptur on July 26 for Mayors
of communities along Lake Erie.

Solicitor
No report.

Finance and Records Committee
Mr. Starcher had no report.

Beautification/Parks/Cemetery Committee
Mr. McDonald said his committee will meet at 6:00 p.m. August 6 in the Council Chambers of the Town Hall to study the possibility of adding water features to the playground at James Park.

Streets/Sidewalks/Sewer Committee
Mr. Dorko had no report.

Utilities/Ferries/Waterfront
Mr. Myers advised that Sept. 19, 2014 is the sesquicentennial of the attempt to liberate confederate prisoners from Johnson’s Island and plans are being made to commemorate that event. He also advised that Coastal Management is providing weekly e-mail updates on the state of Lake Erie.

Annexation/Subdivision/Planning Commission Committee
Mrs. Kozak had no report.

Safety/Insurance Committee
Mrs. Kukay had no report.

Fiscal Officer
Mrs. Sowers reported the Peninsula News was recently acquired by a different company and since that time there have been problems with publication of legal notices. One problem was caused when no legal notices were published in the July 12 paper. This resulted in the notice for lease of the fire station not being published 5 consecutive weeks. After consultation with the solicitor it was determined Council will need to start over and advertise for 5 consecutive weeks before a bid can be accepted. Mrs. Sowers said she has spoken with Mrs. Lukac at the Peninsula News who assured her the problems have been resolved and also waived the fee for all legal ads published in July. Council agreed to run the advertisement in the Peninsula News for five weeks beginning August 2.

Police Department
No report.

Street Commissioner
No report.

Zoning Administrator
Mr. Hruska had no report.

Board of Public Affairs
No report.

AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $34.190.32 was made by Mr. Starcher and seconded by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 7:18 p.m.

July 11, 2013

VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD JULY 11, 2013

Mayor Jacqueline Bird called the meeting to order at 6:00 p.m. and opened with the Pledge of Allegiance.

In the absence of Fiscal Officer Rhonda Sowers, Mayor Bird appointed Bob Hruska to take the minutes.

ROLL CALL AND ATTENDANCE
Answering roll call were Vickie Kozak, Angie Kukay, John McDonald and John Starcher. Dean Dorko was previously excused.

Mrs. Kukay moved to excuse Councilman Duane Myers. Second by Mr. Starcher. Vote: Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

Also present were Police Chief Greg Fultz, Street Commissioner Bryan Lucas and Zoning Administrator Bob Hruska. Rich Gillum was in attendance for Solicitor Jim Barney.

Mrs. Kukay moved to excuse Fiscal Officer Rhonda Botti Sowers and Solicitor Jim Barney. Second by Mr. Starcher. Vote: Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

Visitors in attendance were Charles Scott, Danbury Township Trustee and Jodi Geyer representing the Marblehead Merchants.

MINUTES
Minutes of the June 27, 2013 regular meeting were approved as submitted.

VISITOR COMMENTS
Jody Geyer was present to provide an update on activities of the Marblehead Merchants. The Merchants would like to purchase new banners to install on the existing brackets if council has no objection. She also said they would like to plan activities to draw visitors during the fall and winter months and asked council to consider assisting with Christmas decorations. Addressing a concern that business owners expressed in the past, Mayor Bird asked Mrs. Geyer if the merchants would be willing to set up a fund to receive donations for memorial benches or trash cans that could be placed in the downtown area. The Mayor added that the village would be willing to maintain them. Mrs. Geyer said she will take this suggestion to the merchants.

Danbury Trustee Charles Scott was present to provide a status update on the Danbury Township Fire Department. He also submitted sealed bids for lease of the fire station and purchase of the surplus fire equipment.

LEGISLATION
There was no legislation.

OLD BUSINESS
A. Parking at 414 and 414 ½ W. Main Street – In response to questions at the last meeting regarding the status of the parking spaces at 414 and 414 ½ W. Main, Mrs. Sowers did research and advised the Mayor that the easement provides parking rights for the businesses across the street as well as the businesses located on the property. Because there were still questions from council Mayor Bird will ask for an interpretation of the easement from Solicitor Barney.

B. Discuss Draft of Property Maintenance Legislation – A lengthy discussion was held on the merits of adopting property maintenance legislation. Items considered included who would be responsible for enforcing the code, how it would be administered, how detailed it should be and what items should be included such as building exteriors, vegetation, trash, junk vehicles, etc. Mr. Hruska provided information he learned at a zoning seminar on this subject. Council agreed to have Mr. Hruska work with the solicitor to prepare a draft ordinance.

C. Property Lease of 1525 S. Danbury Road – Mayor Bird advised that Don Gribble, owner of property the village has leased at 1525 S. Danbury Road, submitted a written agreement that he is willing to waive the 30 day cancellation notice in exchange for the balance of propane in the tank at that location.

D. James Park Deed Restrictions – In response to questions about whether camping is permitted in James Park, the Mayor reported that deed restrictions for the park prohibit camping. She has asked the solicitor to review the village event permit and James Park use agreement to make modifications to address the camping issue.

E. Recommendation of Fiscal Officer on Fire Fund – At the request of council, Mrs. Sowers submitted a recommendation that $200,000 of the current $236,000 balance in the Fire Fund be disbursed to the Danbury Township Fire Department with the remaining $36,000 held until all final fire department obligations are paid. She would also like to use the balance in the fund to continue paying utilities for the fire building until those expenses are transferred to the general fund in 2014.

Mrs. Kozak moved to accept the Fiscal Officer’s recommendation for distributing the money in the Fire Fund. Second by Mrs. Kukay. Vote: Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

NEW BUSINESS
A. OSU Sea Grant 6th Annual Lake Erie Day at Stone Lab – Mayor Bird reminded all that any village official planning to attend the 6th Annual Lake Erie Day at Stone Lab needs to let Bob Hruska know by July 12 so reservations can be made.

B. Legal Advertisements – The Mayor advised there have been publication issues with legal notices in the Peninsula News during the past few weeks. The paper was recently purchased by another company and it has been difficult getting these issues resolved. Council agreed that publication may be made in either the Beacon or the News Herald which also meet the criteria for legal notices if the situation with the Peninsula News is not corrected.

C. Perch Festival August 24, 2013 – Mayor Bird announced that the annual Perch Festival will be held in James Park Saturday, August 24 and she was honored to be chosen as this year’s Grand Marshall. Council members agreed to donate money for additional beads to be used during the parade if there are not enough left from last year.

REPORTS
Mayor
Mayor Bird said there has recently been a problem with vehicles parked on the Klaehn property adjacent to the Town Hall for an extended period of time in a location which is causing a problem getting village equipment into and out of the maintenance garage. Following discussion of various remedies Mayor Bird agreed to contact the property owners regarding this situation.

Solicitor
Mr. Gillum had no report.

Finance and Records Committee
Mr. Starcher said he met July 10 with the Fiscal Officer for a regular quarterly meeting. Receipts and expenditures are in line with budgeted amounts. They also discussed the possibility of hiring a billing clerk who would be a part-time assistant for the Fiscal Officer.

Beautification/Parks/Cemetery Committee
Mr. McDonald said his committee will meet in the near future to study the possibility of adding water features to the playground at James Park.

Streets/Sidewalks/Sewer Committee
No report.

Utilities/Ferries/Waterfront
No report.

Annexation/Subdivision/Planning Commission Committee
Mrs. Kozak had no report.

Safety/Insurance Committee
Mrs. Kukay asked about replacement of signs on Clemons and Prairie Streets. Mr. Lucas said he is finishing the Clemons Street signs and will also replace the Prairie Street sign.

Fiscal Officer
No report.

Zoning Administrator
Mr. Hruska reported that during a recent maintenance check on the office copy machine the technician doing the work commented that high humidity in the office is causing paper in the machine to curl. Council authorized Mr. Hruska to purchase an inexpensive dehumidifier to help solve the problem.

Police Department
Chief Fultz had no report.

Street Commissioner
Mr. Lucas said Glovinsky Construction is scheduled to start July 12 on the roof repair at 414 ½ W. Main. The security camera system has been installed at James Park. In response to a question about the status of obtaining a Menard’s credit card, Mayor Bird authorized Mr. Lucas to follow through on obtaining a card.

Board of Public Affairs
No report.

AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $40,132.11 including June payroll was made by Mrs. Kukay and seconded by Mrs. Kozak. Vote: Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes. Motion carried. Mr. Starcher abstained.

ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 7:26 p.m.

June 27, 2013

VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD JUNE 27, 2013
Mayor Jacqueline Bird called the meeting to order at 6:02 p.m. and opened with the Pledge of Allegiance.

ROLL CALL AND ATTENDANCE
Answering roll call were Dean Dorko, Vickie Kozak, Angie Kukay, John McDonald and Duane Myers.

Mr. Myers moved to excuse Councilman John Starcher. Second by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes. Motion carried.

Mrs. Kukay moved to excuse Councilman Dean Dorko at 7:00 p.m. Second by Mr. McDonald. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes. Motion carried.

Also present were Fiscal Officer Rhonda Botti Sowers, Fire Chief Doug Waugh, Street Commissioner Bryan Lucas and Zoning Administrator Bob Hruska.

Visitors in attendance were Charles Scott, Danbury Township Trustee and Shelley Seamon, Danbury Township Fiscal Officer.

MINUTES
Minutes of the June 13, 2013 regular meeting were approved as submitted.

VISITOR COMMENTS
Danbury Trustee Charles Scott was present to again provide a status update on the merger of the Marblehead and Lakeside Fire Departments into the Danbury Township Fire Dept. Mr. Scott stated the employees for the department have been hired and the township will take over the fire department payroll as of July 1, 2013. Council agreed with his request that the village continue insurance coverage on all equipment until it can be turned over to the township. Discussion followed on suggestions for paying utility costs for the fire station when it is shared by the township and village. Mrs. Sowers will send copies of the past several years’ utility bills to Mrs. Seamon and the Trustees to review.

Mrs. Sowers advised Mr. Scott that before the Village can dispose of any fire equipment it needs to be declared surplus. Council then needs to advertise it for sale and receive bids.

LEGISLATION
Councilwoman Angie Kukay read the legislation by title only.

A. ORDINANCE NO. 7, 2013 – An Ordinance Disbanding and Dissolving the Village of Marblehead Fire Department and Emergency Medical Services and Declaring the Fire Equipment No Longer Needed and Declaring an Emergency.

Mr. Myers moved to waive three readings. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes. Motion carried.
Mr. Dorko moved to retain the emergency clause. Second by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes. Motion carried.

Mrs. Kozak moved to adopt Ordinance No. 7, 2013. Second by Mr. McDonald. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes. Motion carried.

B. ORDINANCE NO. 8, 2013 – An Ordinance Authorizing the Mayor to Execute Any and All Documents Necessary to Contract with Danbury Township for Fire Services and Emergency Medical Services and Declaring an Emergency.

Mr. Myers moved to waive three readings. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes. Motion carried.

Mr. McDonald moved to retain the emergency clause. Second by Mrs. Kozak. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes. Motion carried.

Mrs. Kukay moved to adopt Ordinance No. 8, 2013. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes. Motion carried.

OLD BUSINESS
A. Discussion on Draft of Memorandum Agreement to Contract With Danbury Township for Emergency Ambulance Service – Mayor Bird asked everyone to review the draft agreement and provide any suggestions to Solicitor Barney for consideration in the final contract.

B. Discussion on Draft of Memorandum Agreement to Contract With Danbury Township for Fire Service – Mayor Bird asked everyone to review the draft agreement and provide any suggestions to Solicitor Barney for consideration in the final contract. Mrs. Sowers asked that Council consider what to do with the balance left in the Fire Fund after all Fire obligations are paid. It was the consensus of the members present that since the money in the fire fund was originally paid to provide fire services any balance remaining should be paid to the new fire department.

C. Status of Advertisement to Lease for Fire Station – Mayor Bird said the legal notice for lease of the Fire Station is currently being published. After the fifth week of publication Council will be able to accept a bid.

D. Discuss Draft of Property Maintenance Legislation – Brief discussion was held on the proposals provided by the solicitor for property maintenance legislation. Mayor Bird asked that everyone review the proposals and be prepared for discussion at the next regular meeting.

E. Appoint Chief Doug Waugh Village Fire Prevention Officer Effective 7/1/13 and Set Compensation – Mayor Bird recommended that Doug Waugh be appointed Fire Prevention Officer for the Village of Marblehead effective July 1, 2013. She added that she feels Chief Waugh should be compensated by the village for this position and pointed out that before the township had a fire department they paid their Fire Prevention Officer $1000 annually payable in December of each year. Chief Waugh stated he is willing to accept the appointment but does not feel additional compensation is necessary for this position.

At the recommendation of the Mayor, Mr. Dorko moved to appoint Doug Waugh Fire Prevention Officer for the Village of Marblehead effective July 1, 2013 at a rate of $1,000 payable in December. Second by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes. Motion carried.

NEW BUSINESS
A. Update Code of Ordinances – Mrs. Kukay moved to accept the estimate from American Legal Publishing to update the code of ordinances and provide 10 print copies of the supplement at a cost of $2,000 to $3,200 plus $195 to update the online version. Second by Mr. Myers. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes. Motion carried.

B. Property Lease of 1525 S. Danbury Rd. – Chief Waugh advised that the Village has been leasing a garage at 1525 S. Danbury Road to house a fire engine and ambulance. The township does not plan to continue using this building. There is a 30 day cancellation notice in the lease agreement. Don Gribble, current owner of the building, has verbally stated he is willing to waive the 30 day notice in exchange for keeping the propane which remains in the tank. Value of the propane is only slightly more than the amount of the monthly lease. Council was agreeable to this arrangement but asked that Mr. Gribble provide written confirmation.

C. Renew Casualty & Liability Insurance with Ohio Public Entities Pool (PEP) – Mr. Myers moved to authorize payment of $40,149.00 to renew the property and casualty insurance with the Ohio Public Entity Pool (PEP). Second by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes. Motion carried.

D. Proclamation – Mayor Bird made the following proclamation:

Whereas, The Marblehead Volunteer Fire Department has continuously served the
residents of Marblehead, Lakeside and Danbury Township since 1895; and

Whereas, a committee was formed and a study commissioned in 2011 by the Marblehead Village Council, Lakeside Volunteer Fire Protective Association and the Danbury Township Board of Trustees to determine the best way to serve the fire and EMS needs of the Marblehead Peninsula into the future; and

Whereas, the study recommended, and all participants agreed, that the most efficient and cost effective way to serve the community was to merge the Marblehead Volunteer Fire Department and Lakeside Volunteer Fire Department into a single Danbury Township Fire Department; and

Whereas, Marblehead Fire Chief Doug Waugh, a member of the department since 1997 and Chief since 2004, has played an integral role in the merger process, setting aside any personal feelings to focus on the common good; and

Whereas, Chief Waugh will, effective at midnight on June 30, 2013 become the last in a 118 year line of Marblehead Fire Chiefs and, at the same time assume the leadership role of the newly formed Danbury Township Fire Department continuing to serve the community.

Now, Therefore, I, Jacqueline A. Bird, Mayor of the Village of Marblehead, Township of Danbury, County of Ottawa, and State of Ohio, on behalf of a grateful community do hereby extend thanks to and recognize Chief Doug Waugh and the men and women of the Marblehead Volunteer Fire Department for their selfless dedication to the community they have served.

In Witness Whereof, with appreciation, I hereby set my hand and official seal of the Village of Marblehead this 27th day of June, 2013.

REPORTS
Solicitor
No report.

Finance and Records Committee
No report.

Beautification/Parks/Cemetery Committee
Mr. McDonald said he received information about water features for playgrounds and thought it could be a possible addition for James Park. Mayor Bird asked that the committee review the information and make a recommendation to council.

Streets/Sidewalks/Sewer Committee
Mr. Dorko had no report.

Utilities/Ferries/Waterfront
Mr. Myers said he has been asked by residents in the area of James Park if camping is permitted in the park. The questions were prompted by the number of ride operators who have set up campers in the park in preparation for Summerfest activities sponsored by St. Joseph Church Choir. Mr. Lucas said the current Park Use Agreement as well as the Event Permit do not prohibit campers. Mayor Bird will check park deed restrictions to see if this item is addressed.

Annexation/Subdivision/Planning Commission Committee
Mrs. Kozak reported that the Planning Commission will meet July 3 and has a full agenda.

Safety/Insurance Committee
Mrs. Kukay had no report.

Fiscal Officer
Mrs. Sowers reported that Olga Trumpower has begun her externship in the fiscal office. She added that Mary Glovinsky, former councilwoman and current member of the Records Commission has been assisting with the records inventory in the fiscal office. She also extended thanks for Mr. Lucas and Steve Dress for the incredible job they’ve done planting flowers throughout the parks and around the Town Hall.

Police Department
No report.

Fire Department
Chief Waugh extended an invitation to attend a Closing/Unity Ceremony Sunday evening, June 30 at 9 p.m. at the Lakeside Fire Station. Chaplain Marv Rettig will conduct the ceremony which will symbolically close the Lakeside and Marblehead Stations and unite them into the Danbury Township Fire Station.

Street Commissioner
Mr. Lucas asked if parking at the village property at 414 and 414 ½ W. Main Street is restricted to the businesses on that property or if it is available to the public. Mrs. Sowers said there is an easement regarding parking that was included with the sale of the property. She will check the deed and advise council as to the parking arrangement for this location.

Mayor Bird also asked Mr. Lucas to check on a tree in front of the Martha and Molly’s store to see if it is on village property or private property.

Zoning Administrator
Mr. Hruska had no report.

Board of Public Affairs
No report.

AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $3,329.99 was made by Mr. Myers and seconded by Mr. McDonald. Vote: Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes. Mr. Myers-yes; Motion carried.

ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mrs. Kozak. Meeting adjourned by unanimous vote at 7:14 p.m.

June 13, 2013

VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD JUNE 13, 2013

Mayor Jacqueline Bird called the meeting to order at 6:00 p.m. and opened with the Pledge of Allegiance.

ROLL CALL AND ATTENDANCE
Answering roll call were Dean Dorko, Vickie Kozak, Angie Kukay, John McDonald and John Starcher. Duane Myers was excused

Mr. Starcher moved to excuse Councilwoman Angie Kukay following legislation. Second by Mr. McDonald. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

Also present were Fiscal Officer Rhonda Botti Sowers, Solicitor Jim Barney, Police Chief Greg Fultz, Fire Chief Doug Waugh, Street Commissioner Bryan Lucas and Zoning Administrator Bob Hruska.

Visitor in attendance was Charles Scott, Danbury Township Trustee.

MINUTES
Minutes of the May 23, 2013 regular meeting were approved as submitted.

VISITOR COMMENTS
Danbury Trustee Charles Scott was present to give a status update on the creation of the Danbury Township Fire Department which the Trustees plan to have operational on July 1, 2013. Mr. Scott submitted a proposed lease agreement for use of a portion of the current Marblehead station to house some equipment by the new Danbury Department. Mr. Barney advised that the village needs to advertise to receive bids for 5 consecutive weeks before a portion of the Marblehead fire station can be leased to the township. Mr. Barney also stated that the Village will need to contract with the Township for fire and EMS services when there is no longer a Marblehead Department. Another item discussed is the fact that any Village that does not have a fire department is required to appoint a Fire Prevention Officer. Doug Waugh agreed he would be willing to be appointed Fire Prevention Officer for the Village. One final item discussed is the procedure required for disbanding the Marblehead Fire Department. Mr. Barney will prepare the necessary legislation for consideration at the next regular Council meeting.

LEGISLATION
President Pro Tem John Starcher read the legislation by title only.

A. ORDINANCE NO. 4, 2013 – An Ordinance Creating Section 93.08 Which Defines and Regulates Nuisances in the Village of Marblehead and Amending Section 93.07. This was the third reading.

Mrs. Kukay moved to adopt Ordinance No. 4, 2013. Second by Mr. Starcher. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

Mrs. Kukay was excused at 6:30 p.m.

OLD BUSINESS
A. Discussion on Sample Property Maintenance Ordinance – Discussion was held on various provisions of the property maintenance proposals provided by the Solicitor. Council members agreed they would like to study them further before making a decision on whether or not to implement a property maintenance ordinance. Discussion was continued to the June 27 regular meeting.

B. Discuss Lease for Fire Station – Solicitor Barney will prepare the advertisement for lease of the fire station.

C. Discuss Draft of Contract for Fire and EMS Services – Solicitor Barney will consult with the county prosecutor regarding contracts for the village to obtain fire and EMS service from the Danbury Township Fire Dept.

D. James Park Encroachment – Mr. Barney sent notice to Steve Hudec advising him to remove the recently poured patio which is encroaching into James Park. Mr. Hudec countered that he has a letter indicating there is an easement which allows him to use the area. Mr. Barney will send another letter on behalf of the village to Mr. Hudec asking him to either provide additional documentation in support of his claim or to remove the encroachment.

E. Quote for Security System at James Park – Mr. Lucas submitted a quote from Catawba Phone and Security in the amount of $2,623.00 for installation of a security system to deter vandalism and monitor the area of James Park around the exterior of the restroom facility.

Mr. Starcher moved to accept the quote from Catawba Phone and Security in the amount of $2,623.00. Second by Mrs. Kozak. Vote: Mr. Dorko-yes; Mrs. Kozak-ye; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

NEW BUSINESS
A. Council Authorization to Continue Membership with Ottawa Regional Planning – Council unanimously agreed to continue membership with the Ottawa Regional Planning Commission. Fee is based on population. Marblehead’s annual assessment is in the amount of $451.50.

B. Council Authorization to Continue Membership in BWC Group Rating administered by Comp Management – Council agreed to continue membership in the Ohio Municipal League’s BWC group rating program administered by Comp Management. Annual fee is $550 and the projected premium saving for 2014 is in excess of $7500.

C. OSU Sea Grant 6th Annual Lake Erie Day at Stone Lab – Mayor Bird announced that the 6th annual Lake Erie Day sponsored by the OSU Sea Grant for public officials will be held at the Stone Lab on August 16. Any village official planning to attend should let Bob Hruska know by July 12.

REPORTS
Solicitor
Mr. Barney had nothing additional to report.

Finance and Records Committee
Mr. Starcher had no report.

Beautification/Parks/Cemetery Committee
Mr. McDonald had no report.

Streets/Sidewalks/Sewer Committee
Mr. Dorko had nothing to report for his committee but advised he will be out of state next month and asked to be excused from the July 11 meeting.

Excuse Councilman Dorko from July 11 Meeting
Mr. Starcher moved to excuse Councilman Dean Dorko from the July 11, 2013 regular meeting. Second by Mr. McDonald. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

Utilities/Ferries/Waterfront
No report.

Annexation/Subdivision/Planning Commission Committee
Mrs. Kozak had no report.

Safety/Insurance Committee
No report.

Fiscal Officer
Mrs. Sowers had no report.

Police Department
Chief Fultz asked if it is still Council’s policy to apply weed killer and stone in areas of the right-of-way that are not being maintained by the adjacent property owner. Mr. Barney reminded that this was the policy followed in the past and he will send a letter to the adjacent property owner if a situation like this arises.

Fire Department
Chief Waugh had no report.

Street Commissioner
Mr. Lucas reported he will be turning off streetlights in anticipation of mayflies but will have the lights around James Park back on for the Summerfest at the end of June.

Zoning Administrator
Mr. Hruska had no report.

Board of Public Affairs
No report.

AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $59,563.52 including May payroll was made by Mrs. Kozak and seconded by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mr. McDonald-yes. Motion carried. Mr. Starcher abstained.

ADJOURNMENT
Motion to adjourn made by Mrs. Kozak and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 7:16 p.m.

May 23, 2013

VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD MAY 23, 2013

Mayor Jacqueline Bird called the meeting to order at 6:11 p.m. and opened with the Pledge of Allegiance.

ROLL CALL AND ATTENDANCE
Answering roll call were Vickie Kozak, Angie Kukay, Duane Myers and John Starcher.

Mr. Starcher moved to excuse Councilman Dean Dorko and Councilman John McDonald. Second by Mr. Myers. Vote: Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

Also present were Fiscal Officer Rhonda Botti Sowers, Street Commissioner Bryan Lucas and Zoning Administrator Bob Hruska.

There were no visitors in attendance.

MINUTES
Minutes of the May 9, 2013 regular meeting were approved as submitted.

VISITOR COMMENTS
There were no visitor comments.

LEGISLATION
President Pro Tem John Starcher read the legislation by title only.
A. ORDINANCE NO. 4, 2013 – An Ordinance Creating Section 93.08 Which Defines and Regulates Nuisances in the Village of Marblehead and Amending Section 93.07. Second reading; third reading will be June 13, 2013.

OLD BUSINESS
A. Use of Village Gazebo – After reviewing the proposed user agreement prepared by Solicitor Barney for use of the gazebo on village property at 414 W. Main Street, Mr. Starcher moved to approve the use agreement form. Second by Mrs. Kukay. Vote: Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

B. Adopt Amended Personnel Policies – Following review and discussion of proposed personnel policy amendments recommended by the Safety/Insurance Committee regarding sick, personal, holiday and vacation leave, Mr. Myers moved to adopt the amendments as submitted. Second by Mrs. Kukay. Vote: Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

Regarding the new provision that allows council to authorize holiday pay for part-time employees it was agreed that department heads will need to make the request on behalf of their part-time employees before a decision is made to grant pro-rated holiday pay to part-time employees.

C. Memorial Day Services – Mayor Bird reminded all that Memorial Day Services will be held at the Confederate Cemetery on Johnson’s Island at 11:30 a.m. Sunday, May 26 and at 10:30 a.m. in Lakeside on Monday, May 27. The Mayor will speak at both events.

NEW BUSINESS
A. James Park Encroachment – Mayor Bird reported that a property owner whose back yard abuts James Park recently replaced a concrete pad and at the same time enlarged it so the pad is now encroaching onto village property. Council was in agreement that the pad cannot remain on park property. Mayor Bird will contact the Solicitor to send notice to the property owner that the encroachment needs to be removed.

B. Sample Property Maintenance Legislation – Sample property maintenance information was distributed by the Solicitor for Council to review. Mayor Bird will place it on the agenda for discussion at the June 13 meeting.

C. Replace Fence at 414 and 414½ W. Main Street – Mr. Lucas submitted a quote from Fremont Fence in the amount of $3,792.00 to replace the rotted wooden picket fence at 414 and 414½ W. Main St. with a vinyl one made from recycled material. Material for a new wooden fence would cost between $1,000 and $1,500. Mrs. Sowers said there is approximately $2,000 still available from the OSS Solid Waste District that could be applied to purchase the fence made from recycled material.

Mr. Myers moved to accept the quote from Fremont Fence in the amount of $3,792.00 for a recycled fence to be erected at 414 and 414½ W. Main Street. Second by Mrs. Kukay. Vote: Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

REPORTS
Solicitor
No report.

Finance and Records Committee
Mr. Starcher had nothing to report.

Beautification/Parks/Cemetery Committee
No report.

Streets/Sidewalks/Sewer Committee
As a member of the Streets/Sidewalks/Sewer Committee, Mr. Starcher read Facebook correspondence (copy attached) he received from Rita Mahler who stated she was contacted by a village resident concerned that the Marblehead Police Chief gave him a “warning” for having objects in the “boulevard.” She went on to opine that this should be a zoning issue not a police matter. Mr. Hruska advised Mr. Starcher he was not contacted about this matter.

Mrs. Sowers said she was familiar with this situation. She stated that she recently observed a resident had placed garden lights and a small fence in the road right-of-way, preventing cars from being able to park along the sidewalk so she asked Chief Fultz if this is permitted in the village. Chief Fultz explained it is not permitted and told her he would let the resident know the items need to be removed. Late the next afternoon Mrs. Sowers received a call at the Town Hall from a man who wanted to speak to the zoning inspector. She advised the caller that the zoning inspector is in the office from 8 a.m. to 1 p.m. and would not be available until the next day. The caller then asked if Mrs. Sowers was the one who complained about the things he had placed in the road right-of-way. Mrs. Sowers responded that she had not complained but had simply asked if the village allows residents to place obstructions in the right-of-way. She went on to explain that the right-of-way is a part of the road and if anyone is injured or anything is damaged by items placed in the right-of-way the village is liable.

Council agreed that this was an issue for the Police Chief to handle and that the items need to be removed from the right-of-way.

Utilities/Ferries/Waterfront
Mr. Myers had no report.

Annexation/Subdivision/Planning Commission Committee
Mrs. Kozak had no report.

Safety/Insurance Committee
Mrs. Kukay had no report.

Fiscal Officer
Mrs. Sowers stated she has received the annual notice to renew membership in the Safety Council. All were in agreement to continue participation in Safety Council.

Fire Department
No report.

Police Department
No report.

Street Commissioner
Mr. Lucas reported he is awaiting a quote for a security system to be installed in James Park.

Zoning Administrator
Mr. Hruska advised that, after several months of inactivity, the Planning Commission will meet next month for two informal hearings.

Board of Public Affairs
Mrs. Sowers stated the water department is looking into the steps necessary to offer automated bill pay. It is hoped this service can be available to customers in the near future.

AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $9,001.73 was made by Mr. Starcher and seconded by Mrs. Kukay. Vote: Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 7:11 p.m.


May 9, 2013

VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD MAY 9, 2013

Mayor Jacqueline Bird called the meeting to order at 6:01 p.m. and opened with the Pledge of Allegiance.

ROLL CALL AND ATTENDANCE
Answering roll call were Dean Dorko, Vickie Kozak, Angie Kukay, John McDonald, Duane Myers and John Starcher.

Also present were Fiscal Officer Rhonda Botti Sowers, Solicitor Jim Barney, Police Chief Greg Fultz, Street Commissioner Bryan Lucas and Zoning Administrator Bob Hruska.

Visitors in attendance were Deb Clemons, Heather Cichocki, Leanne Lavelle and Molly Rosiar.

MINUTES
Minutes of the April 25, 2013 regular meeting were approved as submitted.

EXCUSE COUNCILMAN MYERS FROM JUNE 13 MEETING
Mr. Starcher moved to excuse Councilman Duane Myers from the June 13, 2013 regular meeting. Second by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried. Mr. Myers abstained.

VISITOR COMMENTS
Leanne Lavelle was present to express concern about the area around Jamestown Tavern, citing properties not being kept up, people living in campers parked along the street and a multi-family rental unit with a high rate of turnover in tenants.

Deb Clemons added her concern about the condition of properties in the area of Stone Street and expressed the opinion that this situation is preventing her from being able to sell her home. She believes others should have to maintain their properties on a weekly basis just like she does.

Heather Cichocki concurred. She said she works hard to maintain her property and houses that don’t look nice affect the value of hers. She said the condition of these properties doesn’t leave a good impression with people visiting the area.

Mayor Bird explained that Council has been working on a nuisance ordinance in the hope it can be used to address some of these concerns.

Solicitor Barney cautioned that the nuisance ordinance would apply to situations that affect the public safety but cannot be used for properties that might be adversely affecting property values or considered an eyesore.

Zoning Inspector Bob Hruska said he has checked into the allegation of people living in a camper and found it is not being inhabited. He said it is not a violation of zoning to have a camper parked at a property and it is also not a violation to have it connected to an electric outlet.

Chief Fultz said he investigated the complaint of an old car parked on a property and learned it is registered as a historic vehicle which means it does not meet the definition of a junk vehicle. Chief Fultz added that he will investigate any complaints he receives.

Mrs. Clemons made a verbal complaint regarding a house at the corner of Stone and Prairie Street which Chief Fultz said he will investigate.

Mayor Bird said once a nuisance ordinance is adopted the village will have authority to address situations that affect the health, safety or welfare of its citizens.

Mr. Starcher said there are restrictions to the village’s authority to address some of the concerns that were expressed but added that complaints received will be investigated.

LEGISLATION
Solicitor Barney suggested changes which can be made to the proposed Ordinance No. 4, 2013 to address concerns council members expressed following review of the nuisance ordinance which was tabled at the April 11 meeting. Council agreed to implement the changes proposed by the Solicitor.

Mr. Myers moved to take Ordinance No. 4, 2013 from the table. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

President Pro Tem John Starcher read the legislation by title only.
A. ORDINANCE NO. 4, 2013 – An Ordinance Creating Section 93.08 Which Defines and Regulates Nuisances in the Village of Marblehead and Amending Section 93.07. First reading; second reading will be May 23, 2013.

OLD BUSINESS
A. Leasing Marblehead Fire Station to DTFD – Mayor Bird reported that she spoke with Charles Scott, President of the Danbury Township Trustees regarding the proposed use of the Marblehead Fire Station by the Danbury Twp. Fire Department. While he indicated the township is interested in using the village’s building he said there has not been a decision yet about how much equipment will be housed in Marblehead.

B. Contract with Danbury Township for Fire and EMS Service – Mr. Barney advised that the village will need to enter into a contract with the Township to receive fire and EMS service once the new township fire department is operational. He has been in contact with County Prosecutor Mark Mulligan to discuss this matter.

C. Use of Village Gazebo – Council agreed to have the solicitor prepare a use agreement for the gazebo on village property at 414 W. Main Street.

D. Sick Time Policy Update – Following review of a proposed sick leave policy submitted at the last meeting Mrs. Sowers said Council will need to determine how much back time to grant full-time employees who should have been accruing sick leave. These employees earned 5 sick/personal days annually but were each entitled to 15 sick days per year.

Following discussion, Mr. Myers moved to credit full-time employees the amount of sick leave that should have been accrued, at the rate of 15 sick days per year, for time worked prior to January, 2013. Second by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

E. Vacation Policy Update – Proposed changes to the holiday and vacation policy along with a synopsis of all the proposed changes to the various leave policies were presented by the Insurance/Safety Committee. Council members were asked to review the proposals prior to discussion at the next regular meeting.

F. Parking Ticket Update – Following recent litigation in Ottawa County regarding the enforcement of municipal parking ordinances and after consultation with Mr. Barney, Chief Fultz recommended that the village consider repealing it’s parking legislation and instead issue citations for parking infractions as a criminal traffic violation under state law. The Chief said there have been very few citations issued under the village ordinance.

NEW BUSINESS
A. Marblehead Bank Proclamation – Mayor Bird issued a proclamation recognizing The Marblehead Bank for its commitment to the community and, in particular, acknowledging its sponsorship of the Annual Marblehead Bank 5k Daisy Run/Walk. This year marks the 9th anniversary for this event.

REPORTS
Solicitor
Mr. Barney suggested Council might want to consider a property maintenance ordinance. He will prepare a draft for consideration.

Finance and Records Committee
Mr. Starcher had no report.

Beautification/Parks/Cemetery Committee
Mr. McDonald reported that Natalie Darr contacted him to say they have been successful in trapping 5 or 6 cats.

Streets/Sidewalks/Sewer Committee
Mr. Dorko stated that he and Mr. Lucas travelled the village recently and will be prioritizing a list of street repair projects.

Utilities/Ferries/Waterfront
Mr. Myers had no report.

Annexation/Subdivision/Planning Commission Committee
Mrs. Kozak had no report.

Safety/Insurance Committee
Mrs. Kukay had no report.

Fiscal Officer
Mrs. Sowers read the following correspondence:

Notice from Joe Gerber, Ottawa Regional Planning Commission Director, advising of several competitive grant opportunities being offered by the state.

A letter from Auditor of State, Dave Yost, regarding recent violations of the Securities and Exchange Act of 1934 by the city of Harrisburg, Pennsylvania. The letter went on to remind all issuers of municipal debt in the state of Ohio that they need to be aware of and in compliance with this act.

Fire Department
No report.

Police Department
Chief Fultz had no report.

Street Commissioner
Mr. Lucas reported the picket fence in front of 414 and 414 ½ W. Main is rotted and needs to be replaced. He said the cost of materials to replace it with another wooden fence will be between $1000 and $1500. He said there is still 2012 funding available for recycled products from the Solid Waste District and asked if Council would be interested in a quote for a fence made from recycled material. Council agreed to have him obtain prices for a fence from recycled material.

Zoning Administrator
Mr. Hruska reported that he will be sending an e-mail to all departments next week to begin their public record inventory. All department heads were in attendance at the April 30 public record training in Bowling Green.

Board of Public Affairs
No report.

AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $72,301.09 which includes April payroll was made by Mr. Dorko and seconded by Mrs. Kozak. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes. Motion carried. Mr. Starcher abstained.

ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 7:31 p.m.

April 25, 2013

VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD APRIL 25, 2013

Mayor Jacqueline Bird called the meeting to order at 6:03 p.m. and opened with the Pledge of Allegiance.

ROLL CALL AND ATTENDANCE
Answering roll call were Dean Dorko, Angie Kukay, John McDonald, Duane Myers and John Starcher.

Mr. Starcher moved to excuse Councilwoman Vickie Kozak. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

Also present were Fiscal Officer Rhonda Botti Sowers, Police Chief Greg Fultz, Street Commissioner Bryan Lucas and Zoning Administrator Bob Hruska.

There were no visitors in attendance.

MINUTES
Minutes of the April 11, 2013 regular meeting were approved as submitted.

VISITOR COMMENTS
There were no visitor comments.

LEGISLATION
President Pro Tem John Starcher read the legislation by title only.

A. ORDINANCE NO. 5, 2013 – An Ordinance Authorizing the Mayor to Apply for a Transportation Alternatives Program Grant and Declaring an Emergency.

Mr. Myers moved to waive three readings. Second by Mr. Starcher. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

Mr. McDonald moved to retain the emergency clause. Second by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

Mr. Starcher moved to adopt Ordinance No. 5, 2013. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

B. ORDINANCE NO. 6, 2013 – An Ordinance Making it a Criminal Offense to Abandon a Pet in the Village of Marblehead.

Mr. Starcher moved to waive three readings. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

Mrs. Kukay moved to adopt Ordinance No. 6, 2013. Second by Mr. McDonald. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

OLD BUSINESS
A. Leasing Marblehead Fire Station to DTFD – With regard to proposed use of the village fire station by the Danbury Township Fire Department Mrs. Sowers reported that the village insurance carrier has suggested a lease agreement or at least documentation indicating the township’s use of space at the fire station. The village should also request that the township list the village as an additional insured regarding use of the space so that the township’s insurance would respond to any incidents that arise from their occupancy. Mayor Bird agreed to contact the township trustees regarding the township’s plans for use of the village station.

B. Sick Time Policy Update – Mrs. Kukay distributed a copy of the proposed sick and personal time policy changes recommended by the Safety/Insurance Committee. She asked that everyone review the proposal. In addition, the committee is suggesting revisions to the vacation and holiday provisions. Those revisions will be distributed at the next meeting.

C. Chuck James Doctoral Dissertation – Mayor Bird contacted Mr. James to advise him of the village’s proposal for his doctoral dissertation. He has not yet decided which project he will pursue.

D. Tabled Ordinance 4, 2013 – The Mayor asked that Council review Ordinance No. 4, 2013 prior to the next regular meeting.

NEW BUSINESS
A. Authorize Externship for Ohio Business College Student – Mrs. Sowers advised there is an Ohio Business College student majoring in HR and accounting who is interested in doing a 100 hour externship with the village fiscal office and asked if Council would be in favor of allowing this. Council unanimously agreed to authorize a 100 hour externship in the fiscal office for Olga Trumpower.

B. Insurance Agent of Record – Mrs. Sowers informed Council that she has received annual renewal survey for the village’s insurance with the Public Entities Pool (PEP). She added that she recently learned the village has an agent through PEP carrier Wells Fargo in addition to having a local agent with Steinemann-Hafner. Brief discussion was held on the need for two agents.

Mr. Starcher moved to have Wells Fargo Insurance Service of Ohio serve as the Villages agent of record for the Public Entities Pool of Ohio Program effective immediately. Second by Mr. Myers. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

C. Authorize Student Community Service Project – Mayor Bird reported that several high school students will be undertaking a community service project to repaint swings at James Park on May 17.

REPORTS
Solicitor
No report.

Finance and Records Committee
Mr. Starcher commented that having an extern in the fiscal office will be a good opportunity to see if there might be a need for a limited part-time person in that office in the future. He also said the village received good publicity on WPCR recently when Patty Pepa and Lori Fletcher were interviewed regarding the upcoming Marblehead Bank 5K Daisy Run/Walk.

Beautification/Parks/Cemetery Committee
Mr. McDonald reported that Mary Ward advised him they are hoping to trap feral cats in the Jamestown area next week and will advise if they need assistance transporting them.

Streets/Sidewalks/Sewer Committee
Mr. Dorko stated that he and Mr. Lucas plan to conduct the tour of village streets on April 26.

Utilities/Ferries/Waterfront
Mr. Myers received an e-mail from the Ottawa County Improvement Corporation interested in finding communities that may have or will be considering electric vehicle charging stations. The nearest ones in our area currently are in Bowling Green and Toledo. OCIC received an inquiry from an electric car owner interested in vacationing in the area. It is not something Council has considered.

Annexation/Subdivision/Planning Commission Committee
No report.

Safety/Insurance Committee
Mrs. Kukay had nothing to report.

Fiscal Officer
Mrs. Sowers read the following correspondence:

Notice that the Ottawa County Police Memorial Service will be held Monday, May 13 at 11 a.m. in Genoa. Clay Township Police Dept. is sponsoring this year’s event.

Invitation from the Lakeside Association for elected officials to participate in this year’s Memorial Day Services beginning at 10:30 a.m. Monday, May 27 in Lakeside.

Fire Department
No report.

Police Department
Chief Fultz said an accessory building in Jamestown that has housed feral cats has now been boarded up.

Street Commissioner
Mr. Lucas reported his department was been filling potholes on Alexander Pike.

Zoning Administrator
Mr. Hruska advised the May Planning Commission meeting has been cancelled for lack of agenda. He also reported that website updates have been completed.

A reminder was made that all department heads, as well as Mrs. Sowers, Mr. Hruska, Mayor Bird, Mr. Starcher and Mrs. Kozak will be attending a Sunshine Law (public record) training in Bowling Green April 30.

Board of Public Affairs
No report.

AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $6,669.95 was made by Mr. Dorko and seconded by Mr. Myers. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes. Motion carried. Mr. Starcher abstained.

ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 6:59 p.m.

April 11, 2013

VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD APRIL 11, 2013
Mayor Jacqueline Bird called the meeting to order at 6:05 p.m. and opened with the Pledge of Allegiance.

ROLL CALL AND ATTENDANCE
Answering roll call were Dean Dorko, Vickie Kozak, Angie Kukay, John McDonald, Duane Myers and John Starcher.

Also present were Fiscal Officer Rhonda Botti Sowers, Solicitor James Barney, Fire Chief Doug Waugh, Street Commissioner Bryan Lucas and Zoning Administrator Bob Hruska.

There were no visitors in attendance.

MINUTES
Minutes of the March 28, 2013 regular meeting were approved with a correction to state that the new Fire Department radios include the P25 system.

VISITOR COMMENTS
There were no visitor comments.

LEGISLATION
Prior to the reading of legislation, Mr. Barney explained that Ordinance No. 4, 2013 is a revision to the current nuisance ordinance. Because it is fairly detailed he suggested Council may wish to table action so that everyone has time to review it and make sure it addresses concerns that have been discussed including the issue of feral cats.

President Pro Tem John Starcher read the legislation by title only.

A. ORDINANCE NO. 4, 2013 – An Ordinance Defining and Regulating Nuisances in the Village of Marblehead and Declaring an Emergency.

Mr. Myers moved to table Ordinance No. 4, 2013. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

OLD BUSINESS
A. Jamestown Feral Cat Issue and Nuisance Complaint – Mayor Bird reported that Chief Fultz met with a property owner in the Jamestown area to discuss plans to mitigate nuisances on the property. Among the concerns is an outbuilding that is harboring stray or feral cats.

Mr. Dorko reported that he, Mr. McDonald and Chief Fultz met recently with Natalie Darr, Jeff Darr and Mary Ward to discuss the feral cat issue in the Jamestown neighborhood. During this meeting Mr. Dorko stressed the importance of not feeding the cats. Mrs. Darr advised there is a shelter in Upper Sandusky that will take any cats they trap but transportation to the shelter is an issue. Council agreed the village will provide transportation to the shelter in Upper Sandusky for any of the feral cats that are trapped.

Solicitor Barney said Council has authority to enact legislation making it a criminal offense to abandon pets in the village. Legislation of this type might stop people from dropping off unwanted pets. He will prepare legislation for council to consider.

B. Leasing Marblehead Fire Station to DTFD – Chief Waugh advised the Danbury Township Trustees have not yet discussed use of the Marblehead Fire Station by the new Danbury Township Fire Department. Mrs. Sowers added that she has not yet obtained information from the village’s insurance carrier about use of the building by another political subdivision.

C. Village Gazebo – Discussion was held regarding use of the gazebo on village property in front of the businesses at 414 and 414 ½ W. Main Street. Mrs. Sowers will check with the village insurance carrier to find out about liability for use of the gazebo.

D. Sick Time Policy Update – Mrs. Kukay reported that the Safety/Insurance Committee met last week to review personnel policy regarding sick time, vacation time and personal days. Based on the committee discussion Mrs. Sowers will prepare a proposal for council consideration.

E. Police Contract with Danbury Township – Mayor Bird noted that the contract with Danbury Township for additional police service in the village ended April 9, 2013. Mrs. Sowers said the township has been notified and final contract payment was remitted.

F. Chuck James Doctoral Dissertation – Mayor Bird asked if anyone had suggestions for a doctoral project for Chuck James. One possible project suggested by the Mayor was a study for providing public water to Johnson’s Island. The Mayor will contact Mr. James regarding this project idea.

NEW BUSINESS
A. Authorize Purchase of New SCBA Tanks – Chief Waugh submitted a quote in the amount of $6,688.00 for 8 replacement SCBA tanks. Mrs. Sowers advised this purchase was included in the annual fire department budget and money has been appropriated for this purchase.

Mr. Dorko moved to authorize the purchase of 8 new SCBA tanks in the amount of $6,688.00. Second by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

B. Parking Tickets – Mr. Barney updated Council on a recent legal decision against the City of Port Clinton regarding enforcement of parking violations. As a result of this decision, the city is looking into creation of a parking violations bureau to enforce infractions as a civil offense. Mr. Barney suggested the village consider doing the same. Mrs. Sowers added that the village has only issued one parking violation in the past two years. Until such time as a change is made, Mr. Barney said parking violations should only be issued via a ticket and not by means of the envelopes currently being left on vehicles.

C. Internet Service – Mrs. Sowers explained that cost for DSL internet service through Cros.net, Inc. will be increasing. For a slightly higher monthly cost the Village can switch to cable internet, also provided by Cros.net. Cable service is much faster than DSL and will better accommodate the number of village departments using the internet service. Council agreed to switch from DSL to cable internet service with Cros.net, Inc.

REPORTS
Solicitor
Mr. Barney had nothing further to report.

Finance and Records Committee
Mr. Starcher reported that Mrs. Sowers met recently with representatives of a company which assessed utility costs and recommended bundling the village’s utilities with similar users to get a better rate. Mrs. Sowers added that the projected savings was not very large and would require locking in with different providers for at least a year. Council unanimously agreed to decline this offer.

Beautification/Parks/Cemetery Committee
Mr. McDonald had nothing to report.

Streets/Sidewalks/Sewer Committee
Mr. Dorko had nothing to report.

Utilities/Ferries/Waterfront
Mr. Myers reported the Board of Public Affairs was pleased to learn that water meters have been installed at the Town Hall and Fire Station in order to record usage at those locations.

Annexation/Subdivision/Planning Commission Committee
Mrs. Kozak had nothing to report.

Safety/Insurance Committee
Mrs. Kukay had nothing to report.

Fiscal Officer
Mrs. Sowers advised that the following correspondence was received:
A letter advising that FEMA is preparing a new coastal study and risk analysis for Erie and Ottawa Counties in Ohio and will have engineers from the firm of Risk Assessment Mapping and Planning Partners (RAMPP) doing field work from April 14 through April 19.

Fire Department
Chief Waugh had nothing further to report.

Police Department
No report.

Street Commissioner
Mr. Lucas reported on the following:
He attended ODOT’s annual project meeting in Bowling Green and learned that the culvert replacement under the road at Lakepoint Park has been postponed another year due to environmental issues.

The Ottawa County Safety Council CEO breakfast will be held Wednesday, April 17.

The door to the ladies restroom in James Park was recently vandalized and will be replaced. Council suggested motion sensor lights or a video camera might be a deterrent to vandalism at the park.

He will speak with Standard Lafarge officials to resolve an issue with a new drive that has blocked drainage causing flooding on Alexander Pike.

Zoning Administrator
Mr. Hruska reported issuing 6 new house permits to date this year.

Board of Public Affairs
No report.

AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $63,441.80 was made by Mr. Starcher and seconded by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

EXECUTIVE SESSION
Mr. Myers moved to go into executive session at 7:24 p.m. for the purpose of discussing pending litigation with legal counsel. Second by Mr. Starcher. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

Mayor Bird reconvened the regular meeting at 7:30 p.m.

ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 7:30 p.m.

March 28, 2013

VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD MARCH 28, 2013
Mayor Jacqueline Bird called the meeting to order at 6:00 p.m. and opened with the Pledge of Allegiance.

ROLL CALL AND ATTENDANCE
Answering roll call were Dean Dorko, Vickie Kozak, Angie Kukay, John McDonald, Duane Myers and John Starcher.

Also present were Fiscal Officer Rhonda Botti Sowers, Fire Chief Doug Waugh, Street Commissioner Bryan Lucas and Zoning Administrator Bob Hruska.

Visitor in attendance was Chuck James.

MINUTES
Minutes of the March 14, 2013 regular meeting were approved as submitted.

DOCTORAL PROPOSAL
Chuck James was present to speak with Council about his plan to partner with an agency or organization to develop a community research project for his doctoral degree in business administration. After hearing his proposal and suggestions, Council agreed to think about potential ideas and discuss them at the next regular meeting.

VISITOR COMMENTS
There were no visitor comments.

LEGISLATION
President Pro Tem John Starcher read the legislation by title only.

A. RESOLUTION NO. 3, 2013 – Resolution Authorizing the Mayor to Waive Payments from Danbury Township for Fire Protection and Declaring an Emergency.

Mr. Myers moved to waive three readings. Second by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

Mr. Dorko moved to retain the emergency clause. Second by Mr. Starcher. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

Mr. Starcher moved to adopt Resolution No. 3, 2013. Second by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

B. RESOLUTION NO. 4, 2013 – Resolution Authorizing the Mayor to Apply and Sign for Ohio Department of Transportation Transportation Alternative Program Funding for the Bike Trail Located in the Village of Marblehead and Declaring an Emergency.

Mr. Dorko moved to waive three readings. Second by Mr. McDonald. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

Mr. McDonald moved to retain the emergency clause. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

Mr. Dorko moved to adopt Resolution No. 4, 2013. Second by Mrs. Kozak. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

OLD BUSINESS
A. Reschedule Date and Time for Sick Time Policy Meeting – Mrs. Kukay advised that the Safety and Insurance Committee meeting to discuss sick time policy has been rescheduled to Wednesday, April 3 at 3:30 p.m.

B. Village Wi-Fi – Mr. Myers said he learned that Port Clinton has received free downtown Wi-Fi because it was provided by Port Clinton radio with the cost supplemented by local businesses advertising on the system. Mr. Myers will check to see if it is possible to do something similar in the village.

C. Authorize CT Consultants to Prepare TAP Grant Application – Mrs. Sowers announced the village has received notice from ODOT that the proposed bicycle path meets criteria for a Transportation Alternative Program (TAP) Grant. Mr. McDonald moved to accept a quote in the amount of $5,900 from CT Consultants to prepare the application for an ODOT TAP grant. Second by Mr. Starcher. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

D. Nuisance Complaint – Mayor Bird reported that Chief Fultz has been investigating nuisance complaints in the area of Jamestown where there are issues with feral cats. The Mayor spoke with Solicitor Barney who advised it is possible some of these complaints might be able to be handled as nuisance violations. It was the consensus of council that people feeding cats in this neighborhood are creating a nuisance. Mr. McDonald said his committee will meet with the people who are feeding the cats in an effort to resolve the problem.

E. Chamber of Commerce Benches – Mayor Bird reported that the village will not be receiving any benches from the Chamber of Commerce due to the fact they are advertising benches which are not permitted under Marblehead zoning.

NEW BUSINESS
A. 2013 Memorial Day Service Hosted by Lakeside – This year’s community Memorial Day service will be hosted in Lakeside.

B. Thank You Picture to Fire Dept. from Jocelyn & Drew Leighty – Mayor Bird presented a picture and hand drawn thank you from Jocelyn and Drew Leighty who were given a tour of the Marblehead Fire Station and equipment by department member Trevor Ross. Jocelyn and Drew are the grandchildren of Councilwoman Angie Kukay.

C. Easter Egg Hunt – The Mayor reported that the annual Easter Egg Hunt sponsored by the Marblehead Police Department will be held in James Park on Saturday, March 30 at 1:00 p.m.

REPORTS
Solicitor
No report.

Finance and Records Committee
Mr. Starcher had nothing to report.

Beautification/Parks/Cemetery Committee
Mr. McDonald had nothing to report.

Streets/Sidewalks/Sewer Committee
Mr. Dorko had nothing to report.

Utilities/Ferries/Waterfront
Mr. Myers had nothing to report.

Annexation/Subdivision/Planning Commission Committee
Mrs. Kozak reported the April Planning Commission meeting has been cancelled because there is nothing on the agenda.

Safety/Insurance Committee
Mrs. Kukay had nothing to report.

Fiscal Officer
Mrs. Sowers had nothing to report.

Fire Department
Chief Waugh stated all of the older 800 radios in the county have been swapped out for new radios that include both the 800 frequency as well as the P25 system that will go into use this fall. Chief Waugh also said he learned that the cost for internet service has gone up. Rather than commit to a long term contract he switched to a monthly billing for internet service from Cros.net

Police Department
No report.

Street Commissioner
Mr. Lucas reported the Water Department has installed a water meter at the Town Hall.

Zoning Administrator
Mr. Hruska advised that all Department heads and several elected officials are registered to attend public record training in Bowling Green on April 30.

Board of Public Affairs
No report.

AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $4,413.65 was made by Mr. Starcher and seconded by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 7:12 p.m.

March 14, 2013

VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD MARCH 14, 2013

Mayor Jacqueline Bird called the meeting to order at 6:00 p.m. and opened with the Pledge of Allegiance.

ROLL CALL AND ATTENDANCE
Answering roll call were Dean Dorko, Vickie Kozak, John McDonald, Duane Myers and John Starcher.

Mr. Starcher moved to excuse Councilwoman Angie Kukay. Second by Mr. Myers. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

Also present were Fiscal Officer Rhonda Botti Sowers, Fire Chief Doug Waugh, Street Commissioner Bryan Lucas and Zoning Administrator Bob Hruska.

Visitor in attendance was Mike Kalinoski.

MINUTES
Minutes of the February 28, 2013 regular meeting were approved as submitted.

VISITOR COMMENTS
Mike Kalinoski of the Marblehead Merchants provided Council with an overview of upcoming activities the Merchants have planned.

LEGISLATION
President Pro Tem John Starcher read the legislation by title only.

A. RESOLUTION NO. 2, 2013 – Resolution Encouraging Funding Be Restored in the State of Ohio Budget for Ohio Sea Grant and Franz Theodore Stone Laboratory; and Declaring an Emergency.

Mr. Starcher moved to waive three readings. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

Mr. Myers moved to retain the emergency clause. Second by Mr. McDonald. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

Mrs. Kozak moved to adopt Resolution No. 2, 2013. Second by Mr. Starcher. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

OLD BUSINESS
A. Insurance Coverage Options – Mrs. Sowers reported the Insurance Company met March 11 to review personnel policy and health benefits. The Committee is still studying policy but recommends that Council consider increasing insurance benefits to include vision coverage and dental with the Village paying the full premium cost for vision and the employee’s share of premium for dental. If an employee chooses dental coverage for his or her dependents that amount will be paid by the employee through a payroll deduction. Mr. Starcher moved to adopt the recommendation of the Safety/Insurance Committee regarding vision and dental insurance. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

B. Jamestown Feral Cats – Mr. McDonald reported that the Beautification/Parks/Cemetery Committee met March 5 and recommends creating a program to provide vouchers for village residents to have feral cats spayed or neutered. Discussion was also held on the problem created by persons feeding feral cats. Council asked that the committee work with the Solicitor to draft a proposed policy.

C. Records Retention Meeting – Mr. Hruska reported that the Records Committee met March 12 and decided that the first step will be to have each department inventory records under its control. Once inventoried a retention schedule will be developed and a disposal list prepared. The Committee also recommended all department heads receive public record training. Mr. Hruska and Mrs. Sowers have both attended the mandatory state training and are willing to train employees.

D. 2013 Website Updates – Mayor Bird reminded everyone to review current information on the Village website and advise Bob Hruska of any needed updates.

E. Village Wide Wi-Fi Update – Mr. Myers said he has not yet gotten information about providing village wide Wi-Fi but noted that this service was recently implemented in Port Clinton and he will try to obtain more information for the next Council meeting.

NEW BUSINESS
A. Joint Fire Meeting and Status of Marblehead Station – Following the joint fire meeting held March 7 Mayor Bird advised that the new Danbury Fire Department would like to continue using Marblehead’s building but it will be an unmanned station. Discussion followed on proposed lease arrangements for the building.

REPORTS
Mayor
Mayor Bird was contacted by Chuck James who is interested in working with the village on his doctoral dissertation. Council agreed they would like to hear the proposal and would be willing to have him present his idea at the next council meeting.

Solicitor
Mr. Barney said he is pleased with the progress made this week by the Records Commission and extended thanks to Mr. Hruska.

Finance and Records Committee
Mr. Starcher had nothing to report.

Beautification/Parks/Cemetery Committee
Mr. McDonald had nothing to report.

Streets/Sidewalks/Sewer Committee
Mr. Dorko had nothing to report.

Utilities/Ferries/Waterfront
Mr. Myers said the water department will be installing meters on village buildings in order to keep track of water usage.

Annexation/Subdivision/Planning Commission Committee
Mrs. Kozak reported a sign variance was granted to Willy Steinbrick for the new business he will be opening in April.

Safety/Insurance Committee
In the absence of Mrs. Kukay, Mrs. Kozak reported that the committee will meet at 3 p.m. in the Town Hall on Monday, March 25 to continue reviewing sick and leave policies.

Fiscal Officer
Mrs. Sowers advised that the following correspondence was received:

An invitation to apply for the ODOT Transportation Alternative (TAP) Funds. This is in response to the Letter of Intent submitted in January for a Bike Path. Funding applications need to be submitted no later than May 1. An application packet was included.

Notice that the Ohio Dept. of Natural Resources is preparing to update Ohio’s Statewide Comprehensive Outdoor Recreation Plan (SCORP). SCORP is a tool used to determine Ohio’s outdoor recreation strategies and establish priorities for funding. Updates to the plan are required to maintain Ohio’s eligibility to receive and distribute federal Land and Water Conservation Fund monies. Meetings are being conducted around the state but the nearest will be Thursday, March 21 from 6 to 8 pm at Maumee Bay State Park nature center.

Received the 2012 Summary of Activities and Accomplishments from the Ottawa County Visitor’s Bureau. Director Larry Fletcher also extended an offer to attend a future council meeting if desired in order to discuss the report in more detail.

Annual notice from the Ohio Department of Commerce, Division of Liquor Control that all permits to sell alcoholic beverages expire on June 1, 2013 and must be renewed by the permit holder in order to maintain permit privileges. Council has the right to object to the renewal of any permit in the village and to request a hearing. In response to this correspondence Council had no objections to the renewal of liquor permits in the village.

Fire Department
Chief Waugh reported the Danbury Township Trustees passed a resolution March 13 to formally create the Danbury Township Fire Department with an anticipated date of July 1, 2013 for full implementation. Doug thanked all for their support in this endeavor.

Police Department
No report.

Street Commissioner
Mr. Lucas reported that seasonal employee Steve Dress will be returning April 1. He also advised that he and Mr. Dorko will be scheduling the annual inspection of streets in the near future.

Zoning Administrator
Mr. Hruska had nothing further to report.

Board of Public Affairs
No report.

AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $49,880.07 was made by Mr. Myers and seconded by Mr. McDonald. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mr. McDonald-yes; Mr. Myers-yes. Motion carried. Mr. Starcher abstained.

ADJOURNMENT
Motion to adjourn made by Mr. Myers and seconded by Mr. Dorko. Meeting adjourned by unanimous vote at 7:28 p.m.


February 28, 2013

VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD FEBRUARY 28, 2013

Mayor Jacqueline Bird called the meeting to order at 6:00 p.m. and opened with the Pledge of Allegiance.

ROLL CALL AND ATTENDANCE
Answering roll call were Dean Dorko, Vickie Kozak, Angie Kukay, John McDonald, Duane Myers and John Starcher.

Also present were Fiscal Officer Rhonda Botti Sowers, Police Chief Greg Fultz, Street Commissioner Bryan Lucas and Zoning Administrator Bob Hruska.

Visitors in attendance were Vince Shark, Suzanne Shark, Michelle Webster, Matt Shark and Walt Burk.

MINUTES
Minutes of the February 14, 2013 regular meeting were approved as submitted.

APPOINT MATTHEW SHARK AS PART-TIME POLICE PATROLMAN
Based on a recommendation from Chief Fultz and Mayor Bird, Mr. Myers moved to appoint Matthew M. Shark as a part-time police Patrolman effective February 28, 2013. Second by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

Mayor Bird administered the oath of office to Patrolman Matthew M. Shark.

VISITOR COMMENTS
There were no visitor comments.

LEGISLATION
There was no legislation.

OLD BUSINESS
A. Sick Time Policy – Mayor Bird referred proposed sick leave policy changes compiled by Mrs. Sowers to the Safety and Insurance Committee for review before a recommendation is presented to Council for consideration. Mrs. Kukay, committee chair, set a Safety and Insurance Committee meeting for 3:00 p.m. on Monday, March 11 at the Town Hall for the purpose of reviewing proposed policy changes.

B. Jamestown Feral Cat Issue – John McDonald, chair of the Beautification/Parks/Cemetery Committee announced his committee will be meeting March 5 at 6:00 p.m. in the Town Hall to discuss options for providing assistance to control the feral cat problem in the Jamestown area.

C. Joint Fire Department Public Session – Mayor Bird announced the Danbury Township Trustees have scheduled a meeting at the Lakeside Volunteer Fire Dept. at 6:00 p.m. March 7 regarding the creation of a Danbury Township Fire Department.

NEW BUSINESS
A. Donation to Drug Task Force – Following receipt of the annual request from the Ottawa County Prosecutor, Mr. Starcher moved to make a donation of $500.00 to the Ottawa County Drug Task Force. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

B. 2013 Website Updates – Mayor Bird asked everyone to review current information on the Village website and report any needed updates to Bob Hruska.

C. Records Retention Meeting – Mr. Hruska, chairman, announced that the first meeting of the Village Records Commission will be held in the Town Hall at 10:00 a.m. March 12.

D. Authorize Purchase of New Mower – Based on a recommendation from Street Commission Bryan Lucas, Mr. Dorko moved to purchase a mower from Bill’s Implement in the amount of $4,749.00 with the cost to be divided between the Street, Park and Cemetery appropriations. Second by Mr. McDonald. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

E. Authorize Transfer from Checking to Money Market Savings Account – At the recommendation of the Village Fiscal Officer, Mr. Myers moved to transfer $500,000.00 in the Marblehead Bank from checking to the money market savings account. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes. Motion carried. Mr. Starcher abstained.

F. Authorize Transfer from Money Master Savings Account to CD – At the recommendation of the Village Fiscal Officer, Mr. Myers moved to close the money master savings account at the Marblehead Bank and to transfer the funds from that savings account to a 37 month Relationship CD at the Marblehead Bank. Second by Mrs. Kozak. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes. Motion carried. Mr. Starcher abstained.

REPORTS
Mayor
Mayor Bird reported receiving a question from a new resident who wanted to know whether public water will be extended to Johnson’s Island. The Mayor referred this request to BPA President Bob Boytim.

Solicitor
No report.

Finance and Records Committee
Mr. Starcher had nothing to report.

Beautification/Parks/Cemetery Committee
Mr. McDonald had nothing to report.

Streets/Sidewalks/Sewer Committee
Mr. Dorko had nothing to report.

Utilities/Ferries/Waterfront
Mr. Myers had nothing to report.

Annexation/Subdivision/Planning Commission Committee
Mrs. Kozak had nothing to report.

Safety/Insurance Committee
Mrs. Kukay had nothing to report.

Fiscal Officer
Mrs. Sowers had nothing to report.

Fire Department
No report.

Police Department
Chief Fultz had nothing to report.

Street Commissioner
Mr. Lucas had nothing to report.

Zoning Administrator
Mr. Hruska reported that the Village of Monroeville has an ordinance regarding control of cats which might be an option for Marblehead to consider.

Board of Public Affairs
No report.

AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $9,090.62 was made by Mr. Starcher and seconded by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 6:53 p.m.

February 14, 2013

VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD FEBRUARY 14, 2013

Mayor Jacqueline Bird called the meeting to order at 6:00 p.m. and opened with the Pledge of Allegiance.

ROLL CALL AND ATTENDANCE
Answering roll call were Dean Dorko, Vickie Kozak, Angie Kukay, John McDonald and John Starcher. Duane Myers was excused. Mr. Starcher was excused following legislation.

Also present were Fiscal Officer Rhonda Botti Sowers, Police Chief Greg Fultz, Officer Casey Joy, Officer Loren Welch, Street Commissioner Bryan Lucas and Zoning Administrator Bob Hruska. Solicitor Jim Barney was excused.

Visitors in attendance were David Miller, Roy S. Swartz, Dianne Rozak, Dan Thompson, Dick Holkovic, Virginia Joy, Julie Joy, Katelyn McRitchie, Mike Priebe, Ed Ibos and James Erickson.

MINUTES
Minutes of the January 24, 2013 regular meeting were approved as submitted.

RULES OF COUNCIL
After review of Rules of Council Mr. Starcher noted a typographical error in the second to the last paragraph on page 4 should be corrected to read: “The Mayor or President Pro Tempore of Council may appoint such special or ad hoc committees as deemed necessary provided that matters referred to or pending before a Standing Committee may not without consent of its Members be referred to or considered by a Special Committee.”

Mr. Starcher moved to adopt the Rules of Council as corrected. Second by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

RECOMMENDATION OF POLICE SUB COMMITTEE
Based on a recommendation from the police sub-committee, Mr. Dorko moved to authorize the staffing of the police department to be a Chief, one sergeant, one full-time officer and three part-time officers. Second by Mr. McDonald. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

RECOMMENDATION TO APPOINT OFFICER CASEY JOY TO SERGEANT AND OFFICER LOREN WELCH TO FULL-TIME STATUS
Based on a recommendation from Chief Fultz and Mayor Bird, Mr. Starcher moved to appoint Officer Casey Joy to Sergeant and Officer Loren Welch to full-time Patrolman effective February 24, 2013. Second by Mrs. Kozak. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

Mayor Bird administered the oath of office to Sergeant Casey Joy and Patrolman Loren Welch.

VISITOR COMMENTS
Danbury Township Trustee Dianne Rozak extended an invitation to council to attend a joint work session at the Lakeside Volunteer Fire Station on March 7 at 6 p.m. for the purpose of discussing additional items that need to be worked at in order to facilitate the merger of the Lakeside and Marblehead Volunteer Fire departments into a single township fire department.

Dan Thompson stated he is opposed to the proposed zoning amendment for the Johnson’s Island District. Mr. Thompson also asked about the crosswalks recently installed by ODOT in conjunction with the repaving of Main Street, noting that people do not stop at them. He suggested signs advising people to stop for pedestrians in the crosswalk might be helpful.

LEGISLATION
President Pro Tem John Starcher read the legislation by title only.

A. ORDINANCE NO. 1, 2013 – An Ordinance Amending the Village of Marblehead Zoning Ordinance by Adding a Conditional use to the Johnson’s Island District Section 154.101. Second reading, no action taken. Third reading.

Motion to adopt Ordinance No. 1, 2013 made by Mr. Starcher and seconded by Mr. McDonald. Vote: Mr. Dorko-no; Mrs. Kozak-no; Mrs. Kukay-no; Mr. McDonald-no; Mr. Starcher-no. Motion failed.

B. ORDINANCE NO. 2, 2013 – An Ordinance to Make Appropriations for Current Expenses and Other Expenditures of the Village of Marblehead, State of Ohio, During the Fiscal Year Ending December 31, 2013 and Declaring an Emergency

Motion to waive three readings on three separate occasions made by Mrs. Kozak and seconded by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

Motion to retain the emergency clause made by Mrs. Kozak and seconded by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

Motion to adopt Ordinance No. 2, 2013 made by Mrs. Kukay and seconded by Mr. McDonald. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

C. ORDINANCE NO. 3, 2013 – An Ordinance Providing for a Pay Increase and Setting Wage Rates for Employees in the Village of Marblehead and Declaring an Emergency.

Motion to waive three readings on three separate occasions made by Mr. Starcher and seconded by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

Motion to retain the emergency clause made by Mrs. Kukay and seconded by Mr. Starcher. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

Motion to adopt Ordinance No. 3, 2013 made by Mr. Starcher and seconded by Mr. McDonald. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

Mr. Starcher was excused from the meeting at 6:23 p.m.

OLD BUSINESS
A. American Legal Publishing Codified Ordinances – Mrs. Sowers advised that the cost from American Legal Publishing to update the codified ordinances with the 2012 legislation will remain the same as last year, between $3,000 and $4,000. Council agreed unanimously to continue with the updates.

B. Insurance Coverage Options – Discussion continued to the next meeting.

C. Personal Time/Sick Time Policy – Discussion continued to the next meeting.

D. Jamestown Cat Issue – Mayor Bird noted that funds have been appropriated that could be used to assist in addressing the feral cat problem in the Village. Discussion followed on various suggestions to alleviate this problem including the idea of prohibiting the feeding of feral cats. The issue was assigned to the Parks Committee to develop a recommendation for consideration.

NEW BUSINESS
A. Annual Meeting With Danbury Township for EMS and Fire Contracts – Mayor Bird noted that the annual meeting with Danbury Township to discuss the Fire and EMS contracts will be held at the Danbury Township Hall at 6 p.m. Wednesday, February 27, 2013.

B. Annual Review of Streets – Mr. Dorko stated he and Street Commissioner Lucas will be conducting the annual inspection of Village streets in the near future to determine those in need of repair or sealing.

C. 2013 Marblehead Bank Daisy Run – Council authorized use of Alexander Pike for the annual Marblehead Bank 5K Daisy Run on Saturday, May 11, 2013.

D. Renew Maintenance Agreement with Transcore for 2 Warning Sirens – Mr. Dorko moved to renew the maintenance agreement with Transcore for the two emergency warning sirens in the Village at a cost of $700 per siren. Second by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes. Motion carried.

E. Renew Agreement with Prosecutor’s Office for Prosecution of Charges Filed Under Village Ordinances – Mrs. Kukay moved to renew the agreement with the Ottawa County Prosecutor’s Office for prosecution of any charges filed under Village ordinance in 2013 at a cost of $1,150 for the year. Second by Mr. McDonald. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes. Motion carried.

F. Notice from Ohio Dept. of Liquor Control of Application by Marblehead Market LLC to TREX C1 and C2 Permits – Council had no objections to an application by Marblehead Market, LLC to TREX C1 and C2 liquor permits for this new business in the Village and will not request a hearing.

G. Authorize Vacation Accrual for New Water Superintendent – Mayor Bird reported that the Board of Public Affairs hired a new water plant superintendent February 12. He will begin employment February 25. The Board has asked that Council waive the policy limitation on vacation time for this newly hired individual and allow him to start employment with 3 weeks annual vacation accrual.

Mr. Dorko moved to authorize the newly hired water superintendent to begin employment at the Village with 3 weeks annual vacation accrual. Second by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes. Motion carried.

REPORTS
Solicitor
No report.

Finance and Records Committee
No report.

Beautification/Parks/Cemetery Committee
Mr. McDonald had nothing to report.

Streets/Sidewalks/Sewer Committee
Mr. Dorko had nothing to report.

Utilities/Ferries/Waterfront
No report.

Annexation/Subdivision/Planning Commission Committee
Mrs. Kozak had nothing to report.

Safety/Insurance Committee
Mrs. Kukay had nothing to report.

Fiscal Officer
Mrs. Sowers advised that in the future her report will include any correspondence to be brought before the Council.

Fire Department
No report.

Police Department
Chief Fultz had nothing to report.

Street Commissioner
Mr. Lucas had nothing to report.

Zoning Administrator
Mr. Hruska had nothing to report.

Board of Public Affairs
No report.

AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $57,272.28 including January payroll was made by Mr. McDonald and seconded by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes. Motion carried.

ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Dorko. Meeting adjourned by unanimous vote at 6:58 p.m.


January 24, 2013

VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD JANUARY 24, 2013

Mayor Jacqueline Bird called the meeting to order at 6:00 p.m. and opened with the Pledge of Allegiance.

ROLL CALL AND ATTENDANCE
Answering roll call were Dean Dorko, Vickie Kozak, John McDonald and John Starcher. Angie Kukay and Duane Myers were excused. Mr. Starcher was excused at 6:50 p.m.

Also present were Fiscal Officer Rhonda Botti Sowers, Police Chief Greg Fultz, Street Commissioner Bryan Lucas and Zoning Administrator Bob Hruska.

Visitors in attendance were Dave Miller, Dianne Rozak, Dan Thompson, Maureen Kennedy, Dennis Kennedy, Thomas Vickers, John Barga, Dave Bush, Brian Porter, Bruce Libey and Al Mazzeo.

MINUTES
Minutes of the January 10, 2013 regular meeting were approved as submitted.

AMEND AGENDA
In order to assure a quorum for transacting business Mayor Bird amended the agenda, moving legislation, payment of bills, old business and new business ahead of visitor comments and the special presentation.

LEGISLATION
President Pro Tem John Starcher read the legislation by title only.

A. ORDINANCE NO. 1, 2013 – An Ordinance Amending the Village of Marblehead Zoning Ordinance by Adding a Conditional use to the Johnson’s Island District Section 154.101. Second reading, no action taken. Third reading will be February 14.

AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $15,487.65 was made by Mrs. Kozak and seconded by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mr. McDonald-yes; Mr. Starcher-abstained. Motion carried.

OLD BUSINESS
A. Rules of Council – Mayor Bird asked all to review the current Rules of Council for any needed changes so that they may be adopted at the February 14 regular meeting.

B. Personal Time/Sick Time Policy – Council members recently received a sample sick leave policy prepared by Solicitor Barney in accordance with Ohio Revised Code section 124.38. Mrs. Sowers will format it to correspond with the current personnel policy numbering and will also provide some options for transfer of sick time, cashing of sick time and also accrual of personal time.

NEW BUSINESS
A. Resignation of Part-time Police Officer Aaron Gibson Effective January 15, 2013- Mayor Bird reported that Part-time police officer Aaron Gibson submitted his resignation from the department effective January 15, 2013. Chief Fultz is currently accepting applications for a part-time officer.

B. Recommendation for Final Appointment of Part-Time Police Officer Dereck Hymore – Based on recommendations from Chief Fultz and Mayor Bird, Mr. Starcher moved to grant a final appointment to part-time Police Officer Dereck Hymore following his six month probation. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

C. Extend Police Contract with Danbury Township from February 9, 2013 to April 9, 2013 – Mr. Starcher said the sub-committee which has been studying police staffing has developed a recommendation to add another full-time officer to the department and to have three part-time officers. The current contract with Danbury Township for 16 hours of police coverage in the Village per week will expire on February 9, 2013. Council will request a two month extension of the contract to April 9, 2013 in order to allow time to implement the new police staffing plan.

D. Authorize additional hours for the Fiscal Officer for January and February – Mr. Dorko moved to authorize the Fiscal Officer to work up to 39 hours per week during the months of January and February in order to transition to the new UAN software and complete other accounting matters due at this time of year. Second by Mr. McDonald. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

E. Safe Route To Schools – Mr. McDonald said Charles Scott has requested a letter of support from the Village for the Safe Route to School program. Mayor Bird will provide a letter in support of this project.

VISITOR COMMENTS
John Barga, attorney representing the Friends and Descendants of Johnson’s Island submitted three letters to Council in support of the proposed zoning amendment for the Johnson’s Island district. He also expressed concern that there has not been any discussion regarding the modifications his clients proposed and said he would like to have a dialogue with Council about the issues.

Dave Miller again expressed his opposition to the proposed zoning amendment for Johnson’s Island citing particularly traffic and parking issues.

Dianne Rozak expressed concern about Ed Patrick who she said is one of the major members of the Friends and Descendants and pointed out that he recently was notified of zoning violations on property he owns in Danbury Township.

Dave Bush said there is no connection between Mr. Patrick and the Friends and Descendants. He added that Mr. Patrick is a property owner on Johnson’s Island who supports the activities of the Friends.

Tom Vickers also expressed concern about the traffic and parking issues created by activities on the property owned by the Friends and Descendants.

Bruce Libey said the 17 acres owned by the Friends and Descendants is not the only unique property on Johnson’s Island. He said a conservancy, which comprises approximately 60 acres, is currently undeveloped and the proposed zoning amendment would allow future non-residential uses on this property as well as the parcel owned by the Friends and Descendants.

Ed Ibos, a trustee for Bay Haven Estates property owners association gave affirmation to the Friends and Descendants and said he was pleased with the presentation they made to his association.

Mayor Bird assured everyone that all of the information that has been submitted regarding the zoning amendment and the proposed modification has been shared with all members of Council.

Mr. Starcher said he is uncomfortable voting on modifications to the amendment that haven’t been reviewed by the Planning Commission. He also expressed concern about voting in favor of a zoning amendment that has met with so much resistance from the residents of the area who will be most affected by it. He suggested that the new plan go back to the Planning Commission and also that it be reviewed with the Homeowners Associations to gain support for the proposal.

Mrs. Kozak added that one of the concerns she heard during the Planning Commission hearing is that the original proposal was not specific enough.

Al Mazzeo said he attended homeowner association meetings where this proposal was discussed but he has never seen nor had any discussion on the modification that was submitted to Council by the Friends and Descendants after the Planning Commission recommended denying the original amendment.

Regarding comments made about past litigation between the various associations on the island, Mr. Libey said the litigation has almost always focused on things that will change the residential nature of the island and how those changes would impact the roads. He noted that these are the same concerns being expressed now about the proposed zoning amendment.

MARBLEHEAD LIGHTHOUSE HISTORICAL SOCIETY
Dennis Kennedy, representative of the Marblehead Lighthouse Historical Society was present to provide Council with an update on the Society’s goal to construct a replica of the US Life Saving Service station which once stood at the Coast Guard Station. He said the Society has now raised enough money to begin the project to build the replica on the grounds of the Marblehead Lighthouse State Park. Following the presentation Council agreed to send a letter to the State in support of this worthwhile undertaking.

REPORTS
Solicitor
No report.

Finance and Records Committee
No report.

Beautification/Parks/Cemetery Committee
Mr. McDonald had nothing to report.
Streets/Sidewalks/Sewer Committee
Mr. Dorko had nothing to report.

Utilities/Ferries/Waterfront
No report.

Annexation/Subdivision/Planning Commission Committee
Mrs. Kozak had nothing to report.

Safety/Insurance Committee
No report.

Fiscal Officer
Mrs. Sowers had nothing to report.

Fire Department
No report.

Police Department
Chief Fultz had nothing to report.

Street Commissioner
Mr. Lucas had nothing to report.

Zoning Administrator
Mr. Hruska had nothing to report.

Board of Public Affairs
No report.

ADJOURNMENT
Motion to adjourn made by Mr. Dorko and seconded by Mr. McDonald. Meeting adjourned by unanimous vote at 7:00 p.m.

January 10, 2013

VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD JANUARY 10, 2013

Mayor Jacqueline Bird called the meeting to order at 6:03 p.m. and opened with the Pledge of Allegiance.

ROLL CALL AND ATTENDANCE
Answering roll call were Dean Dorko, Vickie Kozak, Angie Kukay, Duane Myers and John Starcher. John McDonald was excused. Mr. Starcher was excused at 6:15 p.m. following legislation.

Also present were Fiscal Officer Rhonda Botti Sowers, Solicitor Jim Barney, Police Chief Greg Fultz, Fire Chief Doug Waugh, Street Commissioner Bryan Lucas and Zoning Administrator Bob Hruska.

Visitors in attendance were David Miller, Dan Thompson, Tom Vickers, Roy Swartz, David Bush and John Barga.

ELECTION OF PRESIDENT PRO TEM FOR 2013
Mrs. Kukay nominated John Starcher for President Pro Tem for 2013. Second by Mr. Dorko. There were no other nominations. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

REVIEW RULES OF COUNCIL
Mayor Bird distributed the current Rules of Council for review. New rules will be adopted at the February 14 regular meeting.

MINUTES
Minutes of the December 13, 2012 regular meeting were approved as submitted. Minutes of the January 3, 2013 public hearing were approved as submitted.

VISITOR COMMENTS
John Barga, attorney representing the Friends and Descendants of Johnson’s Island asked Council to consider adopting the modification to the proposed zoning amendment which he submitted on behalf of his clients during the January 3 public hearing. The modification addresses concerns expressed during the Planning Commission hearing on the amendments. Mr. Barga added that Johnson’s Island is a National Historic landmark and, as such, it deserves good stewardship and protection.

Dan Thompson again stated his opposition to the proposed zoning amendment citing the fact that the island is residentially zoned and should remain such.

Dave Miller supported the comments made by Mr. Thompson and added that he, too, is opposed to the proposed zoning amendment.

Roy Swartz, who has been a resident of Johnson’s Island since 1980, said he is in favor of the proposed amendment submitted by the Friends and Descendants of Johnson’s Island.

LEGISLATION
President Pro Tem John Starcher read the legislation by title only.

A. ORDINANCE NO. 1, 2013 – An Ordinance Amending the Village of Marblehead Zoning Ordinance by Adding a Conditional use to the Johnson’s Island District Section 154.101. First reading, no action taken. Second reading will be January 24.

B. RESOLUTION NO. 1, 2013 – In the Matter of Application for Placement of Shoreline Protection for the Danbury Township Board of Trustees and Declaring an Emergency.

Mr. Myers moved to waive three readings. Second by Mr. Starcher. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

Mrs. Kozak moved to retain the emergency clause. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

Mr. Starcher moved to adopt Resolution No. 1, 2013. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

STATE OF THE VILLAGE ADDRESS
Mayor Bird presented the annual State of the Village address (copy attached).

REPORT ON VILLAGE FINANCES
Fiscal Officer Rhonda Sowers presented the annual report of the status of village funds which included the following recap for 2012:

Fund Starting Balance Receipts Expenditures Ending Balance
General 1,465,837.00 616,725.91 844,693.15 1,237,869.76
Street 25,067.41 62,203.76 31,213.68 56,057.49
St. Hghwy 20,029.27 5,053.06 2,947.60 22,134.73
CMG Trail 3,861.20 10,480.00 14,341.20 0.00
Drug-LE 12,459.81 4,280.00 3,543.58 13,196.23
Permissive MVL18,526.55 3,998.22 3,200.00 19,324.77
DUI 2,812.30 125.00 0.00 2,937.30
Fire Dept. 449,003.52 211,106.00 339,385.72 320,723.80
Zoning 6,693.78 4,116.18 8,477.61 2,332.35
Assessment-Manko 34,493.43 0.00 0.00 34,493.43
Assessment-Isl. View 25,090.66 22,103.48 21,222.28 25,971.86
SR163 Waterline I 220.13 0.00 0.00 220.13
Park Improvements 11,103.75 0.00 0.00 11,103.75
SR163 Waterline II 7,127.49 85,258.11 92,159.43 226.17
WTP Improvements 36,061.69 0.00 0.00 36,061.69
Water Revenue 290,830.15 594,238.81 607,481.51 277,587.45
Water Repairs 61,934.02 29,654.01 8,600.62 82,987.41
Waterline-Barnhill 2,595.91 42,880.55 44,282.96 1,193.50
OWDA Debt 107.57 34,090.91 22,775.12 11,423.36
OWDA Debt 526.45 105,632.96 70,825.38 35,334.03
OPWC Debt 7,799.21 0.00 4,932.58 2,866.63
Water Deposits 2,634.60 1,250.00 850.00 3,034.60

OLD BUSINESS
A. Application by Marblehead Commons, LLC for a D7 Liquor Permit – Notice was received from the Ohio Dept. of Liquor Control that Marblehead Commons, LLC dba Schoolhouse Gallery has applied for a D7 liquor permit. Council had no objections to the application and will not request a hearing.

NEW BUSINESS
A. 2013 Committee Assignments - Mayor Bird made the following 2013 Committee Assignments: Annexation/Subdivision/Planning Commission Vickie Kozak (Chair), Angie Kukay, John McDonald; Beautification/Parks/Cemetery John McDonald (Chair), Duane Myers, Dean Dorko; Streets/Sidewalks/Sewer Dean Dorko (Chair), John McDonald, John Starcher; Finance & Records John Starcher (Chair), Vickie Kozak, Angie Kukay; Safety & Insurance Angie Kukay (Chair), Duane Myers, Vickie Kozak; Utilities/Ferries/Waterfront Duane Myers (Chair), Dean Dorko, John Starcher.

B. Beacon/Peninsula News Assignments for 2013 – The Mayor distributed a list of personnel assigned to submit an article for “The Village Square” a monthly column which appears in the Beacon and Peninsula News.

C. ODOT TAP Grant-Bike Path – Council agreed to submit a letter of interest to ODOT for a Transportation Alternative Program (TAP) grant that would help fund the first section of paved bicycle path in the Village.

D. Danbury Township Police Contract – Mayor Bird stated the Danbury Police Contract will expire February 9, 2013. Mrs. Sowers said the Police sub-committee has been working on a proposal for police staffing. The Mayor asked that the sub-committee present a report at the January 24 meeting.

E. Authorize Chief Doug Waugh To Act As Danbury Township Interim Fire Chief – Mayor Bird reported that Chief Waugh has been asked to serve as the Interim Fire Chief for Danbury Township to coordinate activities for the transition to a township fire department. The Chief would still be employed full-time by the Village and would not receive any additional remuneration as Danbury’s interim chief.

Mr. Myers moved to authorize Marblehead Fire Chief Doug Waugh to serve as the Interim Fire Chief for Danbury Township. Second by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. Myers-yes. Motion carried.

F. Fire Contract Payments – Mrs. Sowers reported that she has been involved in recent meetings with the fire department merger committee, the Danbury Fiscal Officer and County Prosecutor Mark Mulligan to work out details of the merger into a township department. One major concern is funding. One suggestion was that if both Marblehead and Lakeside waive 2013 contract payments it will provide the township with the revenue needed to begin funding its own department. Mrs. Sowers said because the second half 2012 contract payment was just received in December there is sufficient money in the Fire fund to continue to operate if the 2013 payment is waived. Council was supportive of this suggestion. Solicitor Barney will contact the County Prosecutor to discuss details for this type of arrangement.

REPORTS
Solicitor
Mr. Barney advised Council of recent state legislation passed in December which would allow villages to reduce the number of elected council persons from six to five. Adoption of this type of plan would require approval of voters.

Finance and Records Committee
No report.

Beautification/Parks/Cemetery Committee
No report.

Streets/Sidewalks/Sewer Committee
Mr. Dorko said he has completed the Street Commissioner’s annual evaluation and will be meeting with Mr. Lucas to review it. Mr. Dorko, who is also a member of the Utilities Committee, stated that he recently attended a BPA meeting and encouraged other Council members to attend so they, too, can learn more about the operation of the village’s utility.

Utilities/Ferries/Waterfront
Mr. Myers reported that the Board of Public Affairs has not yet filled the position of Water Superintendent. The Board has reposted the position and will continue to receive applications.

Annexation/Subdivision/Planning Commission Committee
Mrs. Kozak had nothing to report.

Safety/Insurance Committee
Mrs. Kukay had nothing to report.

Fiscal Officer
Mrs. Sowers said she was recently advised by the new insurance agent, Frank Harmon of Ohio Insurance Services, Inc. that premiums will be reduced nearly 47% in 2013. Mr. Harmon also provided costs for additional coverage such as dental and vision coverage if the village wishes to consider offering these benefits.

Police Department
Chief Fultz had nothing to report.

Fire Department
Chief Waugh announced that his department will be participating in a mock disaster drill with the US Coast Guard on February 9. Council authorized use of James Park as a location to land medical helicopters for this event.

Street Commissioner
Mr. Lucas had nothing to report.

Zoning Administrator
Mr. Hruska had nothing to report.

Board of Public Affairs
No report.

AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $46,126.05 was made by Mr. Myers and seconded by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. Myers-yes. Motion carried.

EXECUTIVE SESSION
Mr. Myers moved to go into executive session at 7:32 p.m. for the purpose of considering employee compensation/benefits. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. Myers-yes. Motion carried.

Mayor Bird reconvened the regular meeting at 7:59 p.m.

ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Dorko. Meeting adjourned by unanimous vote at 7:59 p.m.

January 3, 2012 Public Hearing

VILLAGE OF MARBLEHEAD PUBLIC HEARING
HELD JANUARY 3, 2013

Mayor Jacqueline Bird called the meeting to order at 6:03 p.m. and opened with the Pledge of Allegiance.

Answering roll call were Dean Dorko, Vickie Kozak, Angie Kukay, John McDonald, Duane Myers and John Starcher.

Also present were Fiscal Officer Rhonda Botti Sowers and Zoning Inspector Bob Hruska.

Visitors in attendance were Dan Thompson, Bob Tucker, Karen Tucker, Roy Swartz, Dianne Rozak, David Bush, Bill Sharp, Joe Hutman, David Miller, Al Mazzeo, Bruce Libey, Jack Bush, Mary Ellen Neff, Cheryl Vickers, Tom Vickers, John Barga, Thomas Tighe, Carol Tighe and Frank Rozak.

Purpose of the Public Hearing was to receive input on proposed zoning text amendments filed by Friends and Descendants of Johnson’s Island, Inc., to add another Conditional Use to the Johnson’s Island-Residential district that would allow a Civil War historic site for the exploration, excavation, study and display of American Civil War artifacts.

Bob Hruska, Zoning Inspector and Planning Commission secretary explained that the Planning Commission conducted a hearing on this application on November 14, 2012. The Commission voted to recommend denying the application. Mr. Hruska said that in 2003 the Friends and Descendants of Johnson’s Island were granted a variance to allow the historical dig activities at the former Confederate prison site. After reviewing the application and receiving input the Planning Commission recommended against the proposed amendments which they feel are not appropriate uses in a residential zoning district.

John Barga, attorney for the Friends and Descendants of Johnson’s Island, submitted a proposed modification to the text amendment application which he feels addresses some of the concerns expressed at the Planning Commission hearing.

Dan Thompson stated he is opposed to the text amendment because it would allow uses which are inappropriate in a residential zoning district.

Mary Ellen Neff asked if the proposed modification would reduce the number of buildings allowed in the original application.

Mr. Barga said the modification would reduce the permitted number of principal buildings allowed on a property from two to one and the number of accessory structures would be limited to two.

In response to a question from Dianne Rozak, Mayor Bird stated that Council members received copies of the proposed modification for review prior to the meeting.

Dan Thompson asked if the change would need to go back to the Planning Commission for consideration.

Mr. Hruska explained that Council has the option to accept, deny or modify the Planning Commission recommendation so it does not have to go back to the Commission before the Council can consider it. He added that it takes 4 votes in favor to either modify or deny an amendment but 5 votes to modify.

Dave Miller said he is against the amendment because of the number of tourists it would attract to the island. He read from a 2007 agreement which stated in part: “Friends and Heidelberg agree not to seek any modification of the variance which would substantially change the uses permitted by the use variance which is the subject of this agreement, nor to the zoning classification of the Friends property prior to March 14, 2018.”

Joe Hutman pointed out that the Friends and Descendants entered into a private agreement with the Homeowners Associations on the Island but he is not aware that the Village was a party to this agreement and asked if private parties can amend an executed Village document.

Mayor Bird clarified that the Village was not a party to the MOU (memorandum of understanding) agreement Mr. Hutman referenced.

Frank Rozak, an active member of the Johnson’s Island Property Owners Association, said the membership of his association was never polled nor voted on the issue of the MOU which was signed by the JIPOA president. He too is opposed to approving the text amendment.

Mary Ellen Neff, Baycliffs Homeowners Association, agreed the MOU was never presented to the members of her association.

Carol Tighe said she was present at the 2003 meeting when the variance was granted. She said there were a number of people opposed to it at the time but they were led to believe that it would be confined to just this use. She, too, is opposed to the amendment and feels the island needs to remain residential.

Mr. Dorko commented that it is apparent from signs posted on the island that the area beyond the Confederate Cemetery is private and not accessible to the public. It clearly illustrates to him the desire of the property owners to not have increased traffic in their residential neighborhood.

Mr. Starcher supported the work the Planning Commission does and stated his belief that if there are modifications to the proposed amendment they should go back to the Planning Commission for consideration and a recommendation to Council.

Mayor Bird advised that legislation on this amendment will be prepared for consideration at the January 10, 2013 Council meeting.

Motion to adjourn made by Mrs. Kukay and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 6:28 p.m.

December 13, 2012

VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD DECEMBER 13, 2012

Mayor Jacqueline Bird called the meeting to order at 6:03 p.m. and opened with the Pledge of Allegiance.

ROLL CALL AND ATTENDANCE
Answering roll call were Dean Dorko, Vickie Kozak, Angie Kukay, John McDonald, Duane Myers and John Starcher.

Also present were Fiscal Officer Rhonda Botti Sowers, Street Commissioner Bryan Lucas and Zoning Administrator Bob Hruska.

There were no visitors in attendance

MINUTES
Minutes of the November 29, 2012 regular meeting were approved as submitted.

VISITOR COMMENTS
There were no visitor comments

LEGISLATION
President Pro Tem John Starcher read the legislation by title only.

A. RESOLUTION NO. 9, 2012 – Resolution Setting the Blanket Limits for the Village of Marblehead and Rescinding Resolution 13-2008. Third reading.

Mr. Myers moved to adopt Resolution No. 9, 2012. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

B. ORDINANCE NO. 16, 2012 – An Ordinance Authorizing the Mayor to Accept the Highest and Best Bid to Lease the Village Property Located at 414 W. Main St. and 414 ½ W. Main St. and to Enter into the Required Lease Documents and Declaring an Emergency.

Mrs. Kozak moved to waive three readings. Second by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

Mr. Myers moved to retain the emergency clause. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

Mr. Starcher moved to adopt Ordinance No. 16, 2012. Second by Mr. McDonald. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

C. ORDINANCE NO. 17, 2012 – An Ordinance Approving Temporary Appropriations for Current Expenses and Other Expenditures of the Village of Marblehead, State of Ohio, During the Fiscal year Beginning January 1, 2013 and Declaring an Emergency.

Mr. Myers moved to waive three readings. Second by Mrs. Kozak. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

Mr. Starcher moved to retain the emergency clause. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

Mrs. Kukay moved to adopt Ordinance No. 17, 2012. Second by Mr. McDonald. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

OLD BUSINESS
A. Marblehead Lighthouse Historical Society Update on Jan. 24, 2013 – Mayor Bird reported that Dennis Kennedy will attend the January 24 Council meeting to update the Village on the Society’s project to construct a replica of the US Life Saving Service station which once stood at the Marblehead Coast Guard Station.

B. Annual Evaluations due January 2013 – The Mayor reminded all that employee evaluations need to be completed by January 2013.

C. Council Public Hearing on Zoning Amendment January 3, 2013 – Council will conduct a public hearing on a proposed zoning hearing on Thursday, January 3 at 6 p.m.

D. SR 163 Bicycle Path Improvements – Mrs. Sowers and Mr. McDonald reported that ODOT will begin accepting Letters of Interest (LOI) for the Transportation Enhancement Program which provides funding for construction of bicycle and pedestrian trails. If Council applies for an 80/20 match, the estimated cost to the Village for a bike trail along SR 163 from the Town Hall to Lakepoint Park is $81,740.00. Council agreed they would like to have this amount appropriated if possible.

NEW BUSINESS
There was no new business.

REPORTS
Solicitor
No report.

Finance and Records Committee
Mr. Starcher stated he was contacted by Mike Kalinoski, a Marblehead Merchant to find out if the Village has ever considered providing public Wi-Fi. Mr. Myers said that Port Clinton is currently looking into providing this service and he will get additional information for Council to consider but added that he thinks it is fairly expensive.

Beautification/Parks/Cemetery Committee
Mr. McDonald had nothing to report.

Streets/Sidewalks/Sewer Committee
Mr. Dorko had nothing to report.

Utilities/Ferries/Waterfront
Mr. Myers reported that Water Superintendent Bob Biers will be leaving at the end of December. The company that was contacted about providing temporary operator of record service is not available. The Board of Public Affairs has scheduled special meetings for December 17 and 19 to conduct interviews for the Water Superintendent position.

Annexation/Subdivision/Planning Commission Committee
Mrs. Kozak had nothing to report.

Safety/Insurance Committee
Mrs. Kukay had nothing to report.

Fiscal Officer
Mrs. Sowers had nothing to report.

Fire Department
No report.

Street Commissioner
Mr. Lucas had nothing to report.

Police Department
No report.

Zoning Administrator
Mr. Hruska had nothing to report.

Board of Public Affairs
No report.

AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $111,178.83 was made by Mr. Dorko and seconded by Mr. Myers. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-abstained. Motion carried.

ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 6:40 p.m.

November 29, 2012

VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD NOVEMBER 29, 2012

Mayor Jacqueline Bird called the meeting to order at 6:00 p.m. and opened with the Pledge of Allegiance.

ROLL CALL AND ATTENDANCE
Answering roll call were Dean Dorko, Vickie Kozak, Angie Kukay, John McDonald, Duane Myers and John Starcher. Mr. Starcher was excused following legislation.

Also present were Fiscal Officer Rhonda Botti Sowers, Street Commissioner Bryan Lucas, Zoning Administrator Bob Hruska and BPA member George Danchisen.

Visitors in attendance were Natalie Darr, Jeff Darr, Lynn App, Denny Hammond, Rose Zura, Carol Arntz, John Zura and Mary Ward.

MINUTES
Minutes of the November 8, 2012 regular meeting were approved as submitted.

VISITOR COMMENTS
There were no visitor comments

SET ZONING HERAING FOR JANUARY 3, 2013
Notification was received that the Planning Commission conducted a hearing November 14 on an application by Friends and Descendants of Johnson’s Island for a text amendment to increase the number of permitted Conditional Uses in the Johnson’s Island Zoning District. The Commission voted to recommend that Council deny the proposed amendment. Council will conduct a hearing on this request at 6:00 p.m. Thursday, January 3, 2013 in the Fire Station.

LEGISLATION
President Pro Tem John Starcher read the legislation by title only.

A. ORDINANCE NO. 14, 2012 – An Ordinance to Change the Zoning Classification of Property Located in Marblehead, Ohio from “R-1 Residential” to “Business” and to Amend the Zoning Map Accordingly. This was the third reading.

Mr. Myers moved to adopt Ordinance No. 14, 2012. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

B. ORDINANCE NO. 15, 2012 – An Ordinance Amending Ordinance No. 1 of 2012 Which Provided for a Pay Increase and Set Wage Rates for Employees in the Village of Marblehead to Amend the Maximum Number of Hours a Part Time Police Officer Can Work and Declaring an Emergency.

Mr. Starcher moved to waive three readings. Second by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

Mrs. Kozak moved to retain the emergency clause. Second by Mr. Starcher. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

Mrs. Kukay moved to adopt Ordinance No. 15, 2012. Second by Mr. McDonald. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

C. RESOLUTION NO. 9, 2012 – Resolution Setting the Blanket Limits for the Village of Marblehead and Rescinding Resolution 13-2008. Second reading; no action taken. Third reading will be December 13, 2012

D. RESOLUTION NO. 10, 2012 – A Resolution Authorizing the Mayor of the Village of Marblehead to Enter into an Amended Contract to Appoint Kocher & Gillum as Solicitors for the Village of Marblehead, Ohio and Declaring an Emergency.

Mr. Myers moved to waive three readings. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

Mrs. Kukay moved to retain the emergency clause. Second by Mrs. Kozak. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

Mr. Dorko moved to adopt Resolution No. 10, 2012. Second by Mr. McDonald. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

Mr. Starcher was excused from the meeting at 6:09 p.m.

OLD BUSINESS
A. Amend Motion of 11/8/12 Regarding Health and Life Insurance Agent of Record to be effective 12/1/12 instead of 1/1/13. – Mr. Myers moved to amend the motion to change agent of record for health and life insurance from Lindsley Insurance to Ohio Insurance Services, Inc. effective December 1, 2012 instead of January 1, 2013. Second by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes. Motion carried.

B. Annual Employee Evaluations – Mayor Bird reminded that annual employee evaluations need to be done by January.

C. Jamestown Cat Problem – Natalie Darr was present to request assistance from the Village regarding the feral cat problem in the Jamestown area. She and her husband have been paying to have the cats spayed and neutered but added that trying to find homes and care for these cats is becoming very expensive.

Mary Ward was present to support Mrs. Darr and her efforts. The Wards have been trapping and taking cats to be fixed but there seem to be more cats than ever. She feels more traps would be helpful.

Dennis Hammond of the Humane Society said feral cats are a problem in many areas. He said that Humane Ohio is a program that will begin working with Ottawa County in January 2013 to trap, spay and neuter at a cost of $25.00 per cat once per month. Mr. Hammond added that under ORC 959.13 it is a second degree misdemeanor offense to abuse or kill cats.

Mr. Dorko said one thing that leads to a problem with feral cats is when people feed them. When there is not a ready food source the cats move on rather than congregate and create a nuisance.

John Zura said he agreed that the bigger problem is the nuisance created by people feeding and providing shelter for these cats.

Council agreed to look into the situation and asked the Finance Committee to see if the Village has funds available to appropriate next year to provide assistance to abate this problem.

NEW BUSINESS
A. Marblehead Lighthouse Historical Society Letter from Dennis Kennedy – Mayor Bird shared correspondence she received from Dennis Kennedy of the Marblehead Lighthouse Historical Society regarding the Society’s project to construct a replica of the US Life Saving Service station which once stood at the Marblehead Coast Guard Station. Mr. Kennedy offered to attend a future council meeting to present an update on this project. The Mayor will extend an invitation for Mr. Kennedy to attend the December Council meeting.

B. Long Term Development Strategy Letter from Tom Osborne – Mayor Bird received a letter from Tom Osborne who offered to assist in preparing a long term development strategy for the Village if none exists. Mr. Osborne stated that during his career he had responsibility for developing and executing growth strategies for various types of organizations. He winters in Florida but would be happy to meet with Council upon his return next spring. Mayor Bird will contact him when he returns to the area in April.

REPORTS
Solicitor
No report.

Finance and Records Committee
No report.

Beautification/Parks/Cemetery Committee
Mr. McDonald had nothing to report.

Streets/Sidewalks/Sewer Committee
Mr. Dorko had nothing to report.

Utilities/Ferries/Waterfront
Mr. Myers stated the Board of Public Affairs met Wednesday to consider appointment of a public employee Mr. Danchisen added that the Board authorized hiring an independent contractor on a temporary basis to serve as Water Plant Superintendent until someone can be hired on a permanent basis.

Annexation/Subdivision/Planning Commission Committee
Mrs. Kozak had nothing to report.

Safety/Insurance Committee
Mrs. Kukay had nothing to report.

Fiscal Officer
Mrs. Sowers had nothing to report.

Fire Department
No report.

Street Commissioner
Mr. Lucas reported that the Clemons St. paving has been completed and 7L Construction will be back next week to finish the sidewalk at the south end of the street. He also reported that the new cruiser has been received and will be outfitted and on the road in the near future.

Police Department
No report.

Zoning Administrator
Mr. Hruska had nothing to report.

Board of Public Affairs
Mr. Danchisen had nothing additional to report.

EXECUTIVE SESSION TO CONSIDER APPOINTMENT OF A PUBLIC OFFICIAL – Mr. Myers moved to go into executive session at 6:50 p.m. for the purpose of considering the appointment of a public official. Second by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes. Motion carried.

Mayor Bird reconvened the regular meeting at 7:15 p.m.

Based on a recommendation from the Utility Committee, Mayor Bird appointed Mr. E. Lynn App to the open position on the Board of Public Affairs.

Mr. Myers moved to confirm the appointment by the Mayor of Mr. E. Lynn App to the Board of Public Affairs for the term which expires December 31, 2013. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes. Motion carried.

Mayor Bird administered the oath of office to E. Lynn App.

AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $34,565.49 was made by Mr. Dorko and seconded by Mr. McDonald. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes. Motion carried.

ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mrs. Kozak. Meeting adjourned by unanimous vote at 7:22 p.m.


November 8, 2012

VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD NOVEMBER 8, 2012

Mayor Jacqueline Bird called the meeting to order at 6:00 p.m. and opened with the Pledge of Allegiance.

ROLL CALL AND ATTENDANCE
Answering roll call were Dean Dorko, Vickie Kozak, Angie Kukay, John McDonald, Duane Myers and John Starcher.

Also present were Fiscal Officer Rhonda Botti Sowers, Street Commissioner Bryan Lucas and Zoning Administrator Bob Hruska.

Visitor in attendance was Kelly McClain of Ohio Insurance Services, Inc.

MINUTES
Minutes of the October 23, 2012 public hearing were approved as submitted. Minutes of the October 23, 2012 regular meeting were approved with a correction to state under Old Business (B) that Dawn Oglesbee and Jim Oglesbee will be paid $270.00 for an easement on the west side of Clemons Street. Minutes of the October 29, 2012 special meeting were approved as submitted.

VISITOR COMMENTS
Kelly McClain of Ohio Insurance Services, Inc. was present to introduce himself to Council. He has been working with the Insurance Committee for the past several months to review the health insurance benefits currently offered and suggest improvements that can be made. Ohio Insurance Services provides group health benefit packages for public entities throughout the state of Ohio. Other clients in the area are Put-In-Bay, Catawba Island and Danbury Townships.

LEGISLATION
President Pro Tem John Starcher read the legislation by title only.

A. ORDINANCE NO. 14, 2012 – An Ordinance to Change the Zoning Classification of Property Located in Marblehead, Ohio from “R-1 Residential” to “Business” and to Amend the Zoning Map Accordingly. Second reading; no action taken. Third reading will be November 29, 2012.

B. RESOLUTION NO. 9, 2012 – Resolution Setting the Blanket Limits for the Village of Marblehead and Rescinding Resolution 13-2008. First reading; no action taken. Second reading will be November 29, 2012.

OLD BUSINESS
A. Change Regular Meeting from November 22 to November 29 due to Thanksgiving –
To avoid conflict with Thanksgiving, the second regular meeting in November was changed from November 22 to Thursday, November 29, 2012 at 6:00 p.m.

B. Property Lease Update – Mrs. Sowers reported that bids for leasing the properties at 414 and 414 ½ W. Main St. are being accepted until December 3.

C. Annual Employee Evaluations – Mayor Bird reminded that annual employee evaluations need to be done in December.

NEW BUSINESS
A. Confirm Appointment of Shannon Belcher and Brad Biers as Probationary Members of the Fire Department – Based on a recommendation from Mayor Bird, Mr. Starcher moved to confirm the appointment of Shannon Belcher and Brad Biers as probationary members of the Fire Department effective October 15, 2012. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

B. PD Village Christmas Tree Lighting – The Village Tree Lighting service conducted by the Marblehead Police Department will be held in James Park Friday, November 23 beginning at 6:30 p.m.

C. Recommendation from the Insurance Committee regarding Health Insurance Agent of Record – Following discussion at the last meeting, Mrs. Kukay reported the Insurance Committee recommends Council change agent of record for health and life insurance from Lindsley Insurance to Ohio Insurance Services, Inc. and to change health reimbursement administrator from Consumer Driven Administrators to the Ohio Public Entities Consortium administered by Ohio Insurance Services, Inc. effective January 1, 2013.

Mr. Starcher moved to accept the recommendation of the Insurance Committee to change agent of record for health and life insurance from Lindsley Insurance to Ohio Insurance Services, Inc. and to change health reimbursement administrator from Consumer Driven Administrators to the Ohio Public Entities Consortium administered by Ohio Insurance Services, Inc. effective January 1, 2013. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

D. December Regular Council Meetings – Council agreed to cancel the second regular meeting in December which would have been held December 27, 2012.

E. Donation of Memorial Bench for Erie Street in Memory of Tom Bird – Friends of Tom Bird have expressed a desire to donate a bench in his honor and have it located in the public area at the foot of Erie Street near the Wiedenhoft bench. Mr. Lucas stated there is ample room to place a second bench in this location. Council agreed it should be a bench to match the Wiedenhoft bench.

Mrs. Kukay moved to accept the donation of a memorial bench for Tom Bird and to have it located at the foot of Erie Street. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

REPORTS
Mayor
The Mayor received a letter from Ron Ossovicki, director of music and liturgy at St. Joseph Catholic Church thanking the Village for its support of Marblehead Summerfest. The St. Joseph Choir looks forward to sponsoring this activity again next year.

Mayor Bird reported that the District 5 Natural Resource Assistance Council (NRAC) will meet Friday, November 16, at 10:00AM at the Wood County Park District Office in Bowling Green, Ohio to review the Round 7 Clean Ohio Fund applications. Dave Vasarhelyi of the Trust for Public Land will be present to present information. Bob Hruska agreed to attend on behalf of the Village.

Solicitor
Mr. Barney reported that Bob Kusmer has completed the survey and is preparing legal descriptions for the Clemons Street easements granted by Neil Bishoff and Dawn Oglesbee. Once the legal descriptions are completed the easements can be signed and recorded and payments made.

Finance and Records Committee
Mr. Starcher said he was contacted by Natalie Darr who would like to address Council regarding the problem of feral cats in the Jamestown area and see if there is any assistance the Village can provide. Solicitor Barney said the Village has discretion to allocate funds to a project if they determine the project benefits the Village.

Mr. Starcher expressed thanks to the voters of the Village for their support in passing the replacement levy.

Beautification/Parks/Cemetery Committee
Mr. McDonald reported he was asked if the Village can plow driveways for Senior Citizens. Council agreed this is not a service the Village can provide.

Streets/Sidewalks/Sewer Committee
Mr. Dorko had nothing to report.

Utilities/Ferries/Waterfront
Mr. Myers had nothing to report.

Annexation/Subdivision/Planning Commission Committee
Mrs. Kozak had nothing to report.

Safety/Insurance Committee
Mrs. Kukay had nothing to report.

Fiscal Officer
Mrs. Sowers reported attending a meeting Nov. 6 with the Fire Merger Committee and the County Prosecutor. As a result of this meeting she will work with Township Fiscal Officer Shelley Seamon to develop a realistic budget for a township fire department. It is the hope of the committee that the Township can hire a Fire Chief at the beginning of 2013 to develop a staffing plan and detailed budget and then combine the Lakeside and Marblehead departments into a single Township Department in July.

Mrs. Sowers said several questions have arisen recently regarding expenditure of Village revenue. One question was whether Council can use public funds to join the Chamber of Commerce and the other was whether public money can be used to purchase prizes, gifts, etc. for the Police Department tree lighting and Easter egg hunt. Citing an opinion he provided the Village in 2007 Mr. Barney advised her that the Village cannot use tax dollars for either of those types of expenditures. Following discussion on this issue, the consensus opinion of Council was to decline membership in the Chamber of Commerce and suggest the Police Association seek donations from the community to help support the Christmas and Easter events.

Mrs. Sowers asked Council’s procedure for filling the Board of Public Affairs vacancy created by the death of Tom Bird. Solicitor Barney advised it is the Mayor’s responsibility to appoint a replacement. Mrs. Sowers was instructed to advertise for interested applicants.

Fire Department
No report.

Street Commissioner
Mr. Lucas reported he and Patrolman Joy travelled to DRMO in Columbus recently to view the government surplus property available at no cost through this program.

Police Department
No report.

Zoning Administrator
Mr. Hruska had nothing to report.

Board of Public Affairs
No report.

AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $51,542.71 was made by Mr. Starcher and seconded by Mr. Myers. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Dorko. Meeting adjourned by unanimous vote at 7:05 p.m.


October 29, 2012 Special Meeting

VILLAGE OF MARBLEHEAD SPECIAL COUNCIL MEETING
HELD OCTOBER 29, 2012

President Pro Tem John Starcher called the meeting to order at 6:00 p.m. and opened with the Pledge of Allegiance. The meeting was called for the purpose of authorizing change order 2 of the Clemons Street improvement project.

ROLL CALL AND ATTENDANCE
Answering roll call were Dean Dorko, Vickie Kozak, Angie Kukay, John McDonald, Duane Myers and John Starcher.

Also present was Fiscal Officer Rhonda Botti Sowers.

There were no visitors in attendance.

CLEMONS STREET IMPROVEMENTS, CHANGE ORDER 2 – Mr. Starcher explained that the recent acquisition of easements at the south end of Clemons Street will necessitate additional excavation and paving to widen the street which was not anticipated in the original plan. Additional cost for this work is $3,692.00. It was also discovered that the original plans did not make provision to pave the approach to two existing drives on Clemons St. Cost for this work is $800. Total cost of change order 2 is an additional $4,492.00.

Mr. Myers moved to approve Change Order 2 in the amount of $4,492.00 and authorize 7L Construction to proceed with the work. Second by Mr. McDonald. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mrs. Kozak. Meeting adjourned by unanimous vote at 6:07 p.m.

October 23, 2012

VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD OCTOBER 23, 2012

President Pro Tem John Starcher called the meeting to order at 6:00 p.m. and opened with the Pledge of Allegiance.

ROLL CALL AND ATTENDANCE
Answering roll call were Dean Dorko, Vickie Kozak, Angie Kukay, John McDonald, Duane Myers and John Starcher. Mr. Myers was excused following legislation.

Also present were Fiscal Officer Rhonda Botti Sowers, Street Commissioner Bryan Lucas and Zoning Administrator Bob Hruska.

There were no visitors in attendance.

MINUTES
Minutes of the October 11, 2012 regular meeting were approved as submitted.

VISITOR COMMENTS
There were no visitor comments.

LEGISLATION
Councilwoman Angie Kukay read the legislation by title only.

A. ORDINANCE NO. 13, 2012 – An Ordinance to Change the Zoning Classification of Property Located in Marblehead, Ohio from “R-1 Residential” to “Business” and to Amend the Zoning Map Accordingly. This was the third reading.

Motion to adopt Ordinance No. 13, 2012 made by Mr. Dorko and seconded by Mr. McDonald. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

B. ORDINANCE NO. 14, 2012 – An Ordinance to Change the Zoning Classification of Property Located in Marblehead, Ohio from “R-1 Residential” to “Business” and to Amend the Zoning Map Accordingly. First reading; no action taken. Second reading will be November 8, 2012.

OLD BUSINESS
A. Village Clock – Mr. Hruska reported that Joe Wise is unable to give an estimate on repairs to the clock until he can examine the clock movements. Mr. Lucas stated he can remove the inner workings in order for Mr. Wise to inspect them at his shop and prepare an estimate for repairs.

B. Clemons St. Easement and Paving Update – Mr. Starcher announced that he was successful in obtaining additional easements to widen the south end of Clemons St. The contractor is now preparing a revised estimate for the additional work. Council agreed to pay Neil Bishoff $1,0000.00 for an easement 2.5 ft. wide by 131 ft. long on the east side of the street and to pay Dawn Oglesbee and Jim Oglesbee $270.00 for an easement 2.5 ft. wide by 35 ft. long on the west side of the street.

C. Annual Employee Evaluations – Mr. Starcher reminded that it is time to begin the annual employee evaluation process.

D. Property Leases – In preparing the advertisement for lease of the buildings at 414 and 414 ½ W. Main St. Mrs. Sowers discovered there are currently three leases, not two. There is one lease for the building at 414 ½ W. Main and two leases – one for the upstairs and one for the downstairs – of the building at 414 W. Main. Both leases at 414 are with the same person. Council agreed that there should just be two leases, one for each building and instructed the Fiscal Officer to advertise to accept bids for two leases.

NEW BUSINESS
A. Fall Leaf Collection – Fall leaf collection has begun in the Village. Bags are available to residents free of charge and may be picked up at the Town Hall. Bagged leaves set at the curb will be picked up Monday through Friday. Council agreed to apply for Joint Solid Waste District funds to reimburse the Village for leaf collection costs.

B. Change Regular Meeting from November 22 to November 29 due to Thanksgiving – To avoid conflict with Thanksgiving, the second regular meeting in November was changed to Thursday, November 29, 2012 at 6:00 p.m.

C. Letter of Commendation for Police Officers – Mr. Starcher extended praise to Ptl. Casey Joy and Ptl. Loren Welch who were commended in a letter from Bruce Libey for their recent actions during a call for assistance on Johnson’s Island. Copy of the letter was placed in each officer’s personnel file.

REPORTS
Solicitor
No report.

Finance and Records Committee
Mr. Starcher had nothing to report.

Beautification/Parks/Cemetery Committee
Mr. McDonald had nothing to report.

Streets/Sidewalks/Sewer Committee
Mr. Dorko had nothing to report.

Utilities/Ferries/Waterfront
No report.

Annexation/Subdivision/Planning Commission Committee
Mrs. Kozak had nothing to report.


Safety/Insurance Committee
Mrs. Kukay advised the insurance committee met recently to discuss the current policies as well as issues encountered with agents representing the insurance companies. She asked if Council is interested in making any changes. Mr. Starcher asked that the Insurance Committee prepare a recommendation for consideration at the next meeting.

Fiscal Officer
Mrs. Sowers had nothing to report.

Fire Department
No report.

Street Commissioner
Mr. Lucas had nothing to report.

Police Department
No report.

Zoning Administrator
Mr. Hruska had nothing to report.

Board of Public Affairs
Mr. Starcher expressed sympathy on behalf of the Council regarding the recent death of Board of Public Affairs President Tom Bird.

AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $15,258.72 was made by Mr. McDonald and seconded by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mrs. Kozak. Meeting adjourned by unanimous vote at 6:42 p.m.


October 23, 2012 Public Hearing

VILLAGE OF MARBLEHEAD PUBLIC HEARING
HELD OCTOBER 23, 2012

President Pro Tem John Starcher called the meeting to order at 5:45 p.m. and opened with the Pledge of Allegiance.

Answering roll call were Dean Dorko, Vickie Kozak, Angie Kukay, John McDonald, Duane Myers and John Starcher.

Also present were Fiscal Officer Rhonda Botti Sowers, Zoning Inspector Bob Hruska and Street Commissioner Bryan Lucas.

Visitors in attendance were Barbara Monak and Steve Monak.

Mr. Starcher stated the purpose of the Public Hearing was to review the proposed zoning ordinance amendment to rezone parcels along Main Street located at 922 W. Main, 914 W. Main, 910 W. Main, 906 W. Main, 102 Perry, 130 W. Main and 110 W. Main from “R-1 Residential” to “Business.”

Mr. Hruska explained that the properties at 906 W. Main, 102 Perry, 130 W. Main and 110 W. Main are already being used for business purposes and all are in an area recommended for business.

The Planning Commission held a hearing on this request on September 5, 2012 and voted to recommend approval of the rezoning.

Mr. Myers moved to approve the recommendation of the Planning Commission to rezone these properties from residential to business. Second by Mr. McDonald. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

Motion to adjourn made by Mrs. Kukay and seconded by Mr. Dorko. Meeting adjourned by unanimous vote at 5:51 p.m.

October 11, 2012

VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD OCTOBER 11, 2012

Mayor Jacqueline Bird called the meeting to order at 6:07 p.m. and opened with the Pledge of Allegiance.

ROLL CALL AND ATTENDANCE
Answering roll call were Dean Dorko, Vickie Kozak, Angie Kukay, John McDonald, Duane Myers and John Starcher.

Also present were Fiscal Officer Rhonda Botti Sowers, Solicitor Jim Barney, Street Commissioner Bryan Lucas, Fire Chief Doug Waugh, Police Chief Greg Fultz, Zoning Administrator Bob Hruska and Board of Public Affairs president Tom Bird.

Visitor in attendance was Marvin Rettig, member of the joint fire exploratory committee.

MINUTES
Minutes of the September 27, 2012 public hearing and September 27, 2012 regular meeting were approved as submitted.

VISITOR COMMENTS
There were no visitor comments.

LEGISLATION
President Pro Tem John Starcher read the legislation by title only.

A. ORDINANCE NO. 12, 2012 – An Ordinance Providing for a Pay Increase for the Board of Public Affairs, the Village Council, and the Mayor of the Village of Marblehead.

Motion to adopt Ordinance No. 12, 2012 made by Mr. Myers and seconded by Mr. Starcher. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

B. ORDINANCE NO. 13, 2012 – An Ordinance to Change the Zoning Classification of Property Located in Marblehead, Ohio from “R-1 Residential” to “Business” and to Amend the Zoning Map Accordingly. Second reading; no action taken. Third reading will be October 23, 2012.

C. RESOLUTION NO. 8, 2012 – A Resolution of Authorization for Clean Ohio Application and Declaring an Emergency.

Motion to waive three readings on three separate occasions made by Mr. Starcher and seconded by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

Motion to retain the emergency clause made by Mr. Starcher and seconded by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

Motion to adopt Resolution No. 8, 2012 made by Mrs. Kukay and seconded by Mr. Myers. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

OLD BUSINESS
A. Joint Fire Committee Final Report and Recommendation – Chief Waugh reported on the public information meeting held at the Danbury Township Hall on October 2 regarding the recently completed study which recommended that the Lakeside and Marblehead Fire Departments be merged into a single Danbury Township department. He said the meeting was well attended and the input received was very supportive of the recommendation. Following this meeting the exploratory committee prepared a written recommendation requesting that votes be taken at the Township Trustee meeting on October 10, 2012 and the Village Council meeting on October 11, 2012 to move forward with the formation of a township fire department. Chief Waugh advised that the Township Trustees have voted to proceed and will now forward all documentation to the County Prosecutor for legal advice on how best to implement the plan. The Chief asked that Council consider doing the same and forward all paperwork to Solicitor Barney.

Marvin Rettig said he has been very impressed to see how the committee has worked to find a solution that will provide the best service to the community. He added that he has been asked to coordinate an advisory committee to assist with the transition.

Mrs. Kukay moved to accept the final recommendation of the exploratory committee. Second by Mrs. Kozak. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

B. Public Hearing and Change Regular Meeting date to Tuesday, October 23, 2012 – Mayor Bird reminded all that a public hearing will be held at 5:45 p.m. Tuesday, October 23 on a zoning amendment. The regular meeting will follow at 6:00 p.m. Mr. Myers will be excused following legislation at the regular meeting. The finance committee will meet at 5:15 p.m. to review bills prior to the regular meeting.

C. Change Order for Clemons/Charles Street Improvements – Council received a quote from 7L Construction itemizing costs for change order #1 to the Clemons, Charles Street improvement. Mr. Lucas explained that when the existing pavement was ground it was discovered there is a lack of road bed in a number of places along the road which necessitated the change order. Adjustments also need to be made to manhole height.

Mr. Starcher said there is an additional issue with this project; the existing pavement extends approximately 3 feet beyond the 10 foot easement that leads from Main Street to Clemons Street across the Bishoff property. Mr. Bishoff wants this encroachment removed. Discussion followed on the need for a wider easement. Chief Waugh pointed out the difficulty in getting firefighting equipment down the road currently. Council authorized Mayor Bird and President Starcher to approach the adjacent property owners about obtaining a wider easement.

Mr. Starcher moved to approve change order #1 to the Clemons/Charles Street improvement in the amount of $8,678.00. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

D. Building Leases for 414 and 414 ½ W. Main Street – Solicitor Barney advised that per the requirements of the Ohio Revised Code, Council is required to advertise to accept bids to lease the village’s buildings at 414 and 414 ½ W. Main Street.

Mr. Starcher moved to advertise to accept bids for leases of up to five years at an annual rate, payable monthly of the buildings at 414 and 414 ½ W. Main Street. Second by Mr. Myers. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

E. Inspection of 414 ½ W. Main Street – Council received an estimate from Glovinsky Construction to repair the roof at 414 ½ W. Main Street. Following an inspection Mr. Glovinsky felt the damage is from rot and not insects.

Mr. Starcher moved to authorize repairs up to $3,000.00 at 414 ½ W. Main Street by Glovinsky Construction. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

NEW BUSINESS
A. Federal Surplus Purchasing Program – Mr. Myers moved to enroll in the Federal Surplus Purchasing Program and authorize department heads to use the program with the provision that Council approval will be required before making purchases. Second by Mr. McDonald. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

B. Repair Village Clock – Mr. Hruska advised Council that Joseph Wise of Wise Fine Clocks has offered to repair the clock on village property at 414 W. Main St. Council is in favor of having the clock repaired but asked that Mr. Wise submit a cost estimate before a decision is made.

REPORTS
Solicitor
Mr. Barney had nothing to report.

Finance and Records Committee
Mr. Starcher said the police sub-committee met recently and is working on a recommendation for Council regarding police staffing.

Beautification/Parks/Cemetery Committee
Mr. McDonald submitted a budget quote prepared by Matt Simpson of the Floyd Browne Group regarding costs for construction of a bike path along Main Street to Lakepoint Park. The estimate will be needed if Council applies for grant funding from ODOT and also to determine how much money the Village would need to provide in grant matching funds.

Streets/Sidewalks/Sewer Committee
Mr. Dorko had nothing to report.

Utilities/Ferries/Waterfront
Mr. Myers announced that Water Superintendent Bob Biers has submitted his notice to retire on December 12, 2012 and the Board of Public Affairs will be advertising for a Class III water plant operator.

Annexation/Subdivision/Planning Commission Committee
Mrs. Kozak asked the procedure for reporting inoperable street lights. Mr. Lucas explained the procedure and will follow up on a light on Main Street that has been reported but not yet repaired by Ohio Edison.

Safety/Insurance Committee
Mrs. Kukay advised the insurance committee will meet with the Fiscal Officer at 3 p.m. Oct. 18 to review the current insurance policies.

Fiscal Officer
Mrs. Sowers announced that UAN software will be upgraded to a new format beginning in January. She will be taking mandatory training to learn the new program features in the near future.

Fire Department
Chief Waugh had nothing further to report.

Street Commissioner
Mr. Lucas advised that he attended a meeting in Bowling Green earlier in the day to learn about ODOT projects scheduled for 2013. He said the culvert replacement project at Lakepoint Park is on the schedule for next year. Mr. Lucas also reported that Curt Swain of Mainly Masonry has completed the ADA crosswalk mats and the memorial bench for Chuck Wiedenhoft should be received in the next two weeks

Police Department
Regarding the recent Harsh Road speeding complaint, Chief Fultz said he and Mr. Lucas have assessed existing signs on the road and plan to install additional speed limit signs as well as cautionary signs to watch for pedestrians. Council was in agreement with this plan for additional signs on Harsh Rd.

Zoning Administrator
Mr. Hruska had nothing to report.

Board of Public Affairs
Mr. Bird had nothing further to report.

AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $48,428.15 was made by Mr. McDonald and seconded by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-abstained. Motion carried.

ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 7:36 p.m.

APPROVED:
_________________________________
Jacqueline A. Bird, Mayor

Attest:
____________________________________
Rhonda Botti Sowers, Fiscal Officer

September 27, 2012

VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD SEPTEMBER 27, 2012

In the absence of Mayor Jacqueline Bird, President Pro Tem John Starcher called the meeting to order at 6:00 p.m. and opened with the Pledge of Allegiance.

ROLL CALL AND ATTENDANCE
Answering roll call were Vickie Kozak, Angie Kukay, John McDonald, Duane Myers and John Starcher. Dean Dorko was excused.

Also present were Fiscal Officer Rhonda Botti Sowers and Zoning Administrator Bob Hruska.

There were no visitors in attendance.

MINUTES
Minutes of the September 13, 2012 regular meeting were approved as submitted.

VISITOR COMMENTS
There were no visitor comments.

LEGISLATION
Councilwoman Angie Kukay read the legislation by title only.

A. ORDINANCE NO. 12, 2012 – An Ordinance Providing for a Pay Increase for the Board of Public Affairs, the Village Council, and the Mayor of the Village of Marblehead.
Second reading; no action taken. Third reading will be October 11, 2012.

B. ORDINANCE NO. 13, 2012 – An Ordinance to Change the Zoning Classification of Property Located in Marblehead, Ohio from “R-1 Residential” to “Business” and to Amend the Zoning Map Accordingly. First reading; no action taken. Second reading will be October 11, 2012.

C. RESOLUTION NO. 7, 2012 – Resolution Accepting the Amounts and Rates as Determined by the Budget Commission and Authorizing the Necessary Tax Levies and Certifying Them to the County Auditor

Motion to waive three readings on three separate occasions made by Mr. Dorko and seconded by Mr. McDonald. Vote: Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

Motion to adopt Resolution No. 7, 2012 made by Mrs. Kukay and seconded by Mrs. Kozak. Vote: Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

OLD BUSINESS
A. Harsh Road Speeding Complaint – Mr. Starcher reported that Chief Fultz was contacted by Dave Prim, a Harsh Road resident who purchased a hand held speed gun because he believes there is a problem with speeding on his street. Mr. Prim provided the Chief a list of speeds he recorded on five separate days between July 26 and September 3. During this time he clocked 59 vehicles exceeding the 25 mph limit with speeds as high as 34 mph. During discussion Council noted the Chief has had his department monitoring Harsh Road but the officers have not observed a problem. The Chief had advised he will continue to check the area.

B. Columbia Gas Letter – Mr. Starcher provided copies of a letter sent by the Village Solicitor to John Bentley of Columbia Gas regarding the utility’s refusal to relocate its gas line along Main Street.

NEW BUSINESS
A. Accept Donation of Bench in Memory of Charles Wiedenhoft – The Wiedenhoft family has expressed a desire to purchase a bench in memory of Chuck Wiedenhoft and would like it placed in the public area at the foot of Erie Street. Mrs. Kukay moved to accept the donation of a memorial bench for Chuck Wiedenhoft and to have it located at the foot of Erie Street. Second by Mrs. Kozak. Vote: Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

REPORTS
Solicitor
No report.

Finance and Records Committee
Mr. Starcher had no committee report.

Beautification/Parks/Cemetery Committee
Mr. McDonald reported that he recently spoke with Matt Simpson of the Floyd Browne Group regarding the next step for a bike path. He said Council’s next requirement will be to write a letter of interest for grant funding to ODOT and also to determine how much money the Village has available for matching funds.

Streets/Sidewalks/Sewer Committee
No report.

Utilities/Ferries/Waterfront
Mr. Myers had nothing to report.

Annexation/Subdivision/Planning Commission Committee
Mrs. Kozak said she received complaints regarding a yellow pole located in the road on the north side of Main Street just west of Alexander Pike. The pole contains an ODNR sign for the Lakeside Daisy Preserve. Council noted that while the pole appeared to be in the road while the construction was being done it is apparent that it is not in the roadway now that the paving is completed and the edge line painted.

Safety/Insurance Committee
Mrs. Kukay reminded everyone that the first public meeting regarding the fire department merger study will be held at the Danbury Township Hall on Tuesday, October 2 at 7:00 p.m.

Fiscal Officer
Mrs. Sowers reported that the Nextel phone system will be discontinued next June. The Village currently has 10 Nextel cell phones assigned to the police, fire, street and water departments but the street department is the only one still using the phone on a regular basis since the other departments use radios to communicate with one another. Council agreed to discontinue the Nextel phones and look into a Verizon wireless plan for the Street Department.

Police Department
No report.

Fire Department
No report.

Zoning Administrator
Mr. Hruska advised that he and Mr. Lucas recently attended an informational meeting on the Federal Surplus Property program which allows local governments to purchase surplus property such as used police vehicles and equipment, lawn mowers and office furniture. He added that there is no cost to enroll in this program.

Street Commissioner
Mr. Starcher presented the Street Commissioner’s report. One of the old concrete benches has been refurbished and located on the former Gresh property. The Clemons Cemetery fence has been completed and the section along the St. Mary’s Cemetery should be finished soon. The storm sewer at the south end of Clemons St. has been repaired. The roof on the rental unit at 414½ W. Main Street is in need of repair but it’s not certain whether the damage is being caused by moisture or insects. Council authorized Mr. Lucas to have Glovinsky Construction examine the building to advise what repairs need to be made.

Board of Public Affairs
No report.

AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $10,539.81 was made by Mr. Myers and seconded by Mr. McDonald. Vote: Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mrs. Kozak. Meeting adjourned by unanimous vote at 6:40 p.m.

APPROVED:
_________________________________
Jacqueline A. Bird, Mayor


Attest:
____________________________________
Rhonda Botti Sowers, Fiscal Officer

September 27, 2012 Public Hearing

VILLAGE OF MARBLEHEAD PUBLIC HEARING
HELD SEPTEMBER 27, 2012

President Pro Tem John Starcher called the meeting to order at 5:45 p.m. and opened with the Pledge of Allegiance.

Answering roll call were Vickie Kozak, Angie Kukay, John McDonald, Duane Myers and John Starcher. Dean Dorko was excused.

Also present were Fiscal Officer Rhonda Botti Sowers and Zoning Inspector Bob Hruska.

There were no visitors in attendance.

Mr. Starcher stated the purpose of the Public Hearing was to review the proposed zoning ordinance amendment to rezone two parcels located behind 828 E. Main Street from “R-1 Residential” to “Business.” The property is owned by LeRoy and Kathleen Widing.

Mr. Hruska explained that the property has been used for a boat storage yard and business for more than 30 years. The Planning Commission held a hearing on this request on August 8, 2012 and voted to recommend approval of the rezoning.

Mr. Myers moved to approve the recommendation of the Planning Commission. Second by Mr. McDonald. Vote: Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

Motion to adjourn made by Mrs. Kukay and seconded by Mrs. Kozak. Meeting adjourned by unanimous vote at 5:53 p.m.

APPROVED:
_________________________________
Jacqueline A. Bird, Mayor


Attest:

____________________________________
Rhonda Botti Sowers, Fiscal Officer


September 13, 2012

VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD SEPTEMBER 13, 2012

Mayor Jacqueline Bird called the meeting to order at 6:03 p.m. and opened with the Pledge of Allegiance.

ROLL CALL AND ATTENDANCE
Answering roll call were Dean Dorko, Vickie Kozak, Angie Kukay, John McDonald and John Starcher. Duane Myers was excused.

Also present were Fiscal Officer Rhonda Botti Sowers, Solicitor Jim Barney, Fire Chief Doug Waugh and Zoning Administrator Bob Hruska.

There were no visitors in attendance.

MINUTES
Minutes of the August 23, 2012 regular meeting were approved as submitted.

VISITOR COMMENTS
There were no visitor comments.

LEGISLATION
President Pro Tem John Starcher read the legislation by title only.

A. ORDINANCE NO. 12, 2012 – An Ordinance Providing for a Pay Increase for the Board of Public Affairs, the Village Council, and the Mayor of the Village of Marblehead.
First reading; no action taken. Second reading will be September 27, 2012.

OLD BUSINESS
A. Joint Fire Merger Study Final Report – Fire Chief Doug Waugh provided a detailed account of the findings in the fire department merger study done by Robert Leonhard Planning and Consulting. The study concluded that the most expeditious and cost effective way of providing fire and EMS service to the community is to merge the existing departments into a single, Danbury Township Fire Dept. and incorporate the staff and equipment of both departments into the new department. The first public information meeting on this proposal is scheduled for 7:00 p.m. on Tuesday, October 2, 2012 at the Danbury Township Hall.

B. Authorize Storm Sewer Repair on Main St. at Clemons St. – Mr. Starcher moved to accept the quote of $3,200.00 from 7L Construction for repair of the storm tile at Main and Clemons Streets. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

C. Clemons Cemetery Fence – Mayor Bird reported that the fence replacement is underway at Clemons Cemetery. She added that the priest at St. Mary’s Byzantine notified her they will share the cost with the Village for replacing the fence adjacent to St. Mary’s Cemetery.

D. Mayor’s Vacation – Mayor Bird reminded that she will be on vacation from September 22 to October 6. In her absence, President Pro Tem John Starcher will be the acting mayor.

NEW BUSINESS
A. Authorize Purchase of Police Vehicle – Mr. Dorko moved to authorize the purchase of a 2013 Ford Utility Police Interceptor through the State Purchasing Program from Statewide Ford at a cost of $24,965.00. Second by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

B. Dock Tax – Mrs. Sowers asked for clarification on the intent of legislation passed in 1990 implementing the watercraft dockage tax. She was questioned by a resident who asked if this tax applies to all dock owners or only to marinas. After consultation with Solicitor Barney and discussion by Council it was determined the tax applies to all docks in the village.

C. Set Public Hearing for Zoning Amendment and Change Regular Meeting Date to October 23 – Council received notification that the Planning Commission voted to recommend approval of an amendment to rezone 922 W. Main, 914 W. Main, 910 W. Main, 906 W. Main, 102 Perry, 130 W. Main and 110 W. Main from “R-1 Residential” to “Business”. In order to meet the timeframes required by the zoning ordinance, Council set a public hearing on this application for 5:45 p.m. on Tuesday, October 23, 2012 in the Fire Station. Rather than hold two meetings that week, the date for the second regular meeting of the month was changed from Thursday, October 25 to Tuesday, October 23 at 6:00 p.m.

REPORTS

Solicitor
No report.

Finance and Records Committee
Mr. Starcher reported that he contacted Mid Ohio Pipeline to find out the status of the gas line replacement along Main Street only to learn that Columbia Gas cancelled the project. Mr. Starcher said Water Plant Supt. Bob Biers spoke with Mark Wright of Columbia Gas who told him that in preliminary testing it was discovered the gas line is three feet from the water line and, as a result, Columbia Gas will not move the line. Council asked that the Solicitor send a letter to Columbia Gas to put them on notice that any future water repair delays caused by the location of the gas line in the water line trench will result in a charge to the gas company for reimbursement of expenses.

Beautification/Parks/Cemetery Committee
Mr. McDonald had nothing to report.

Streets/Sidewalks/Sewer Committee
Mr. Dorko had nothing to report.

Utilities/Ferries/Waterfront
No report.

Annexation/Subdivision/Planning Commission Committee
Mrs. Kozak had nothing to report.

Safety/Insurance Committee
Mrs. Kukay had nothing to report.

Fiscal Officer
Mrs. Sowers gave a brief report to council regarding offers currently being received for different electric rates and from different electric suppliers. She contacted the PUCO to find out how these offers work with the Village’s electric aggregation program and said that those who accept one of the offers will effectively opt out of the aggregation rate. With regard to the Village’s own electric usage, Council agreed to continue with the aggregation program.

Police Department
No report.

Fire Department
Chief Waugh had nothing to report.

Street Commissioner
No report.

Zoning Administrator
Mr. Hruska had nothing to report.

Board of Public Affairs
No report.

AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $103,687.55 was made by Mr. Dorko and seconded by Mr. McDonald. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Starcher-abstained. Motion carried.

ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 7:13 p.m.
APPROVED:
_________________________________
Jacqueline A. Bird, Mayor

Attest:
____________________________________
Rhonda Botti Sowers, Fiscal Officer


August 23, 2012

VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD AUGUST 23, 2012

Mayor Jacqueline Bird called the meeting to order at 5:37 p.m. and opened with the Pledge of Allegiance.

ROLL CALL AND ATTENDANCE
Answering roll call were Vickie Kozak, Angie Kukay, John McDonald and John Starcher. Dean Dorko and Duane Myers were excused.

Also present were Fiscal Officer Rhonda Botti Sowers, Street Commissioner Bryan Lucas and Zoning Administrator Bob Hruska.

There were no visitors in attendance.

MINUTES
Minutes of the August 9, 2012 regular meeting were approved as submitted.

VISITOR COMMENTS
There were no visitor comments.

LEGISLATION
There was no legislation.

AMEND PERSONNEL HANDBOOK
Mr. Starcher moved to amend the personnel handbook by adding Section 3.9 Compensation for Attending Meetings; adding Section 13.20 Fraud Reporting; and amending Section 8.4 Uniform Allowance. Second by Mr. McDonald. Vote: Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

AUTHORIZE REPAYMENT OF ADVANCE
Mrs. Kozak moved to authorize repayment of an advance in the amount of $10,480.00 to the General Fund from the Coastal Management Grant Fund. Second by Mrs. Kukay. Vote: Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

OLD BUSINESS
A. Set Public Hearing for Zoning Amendment at 828 E. Main St. – Council received notice that the Planning Commission voted to recommend approval of a request by LeRoy and Kathleen Widing to rezone property at the rear of 828 E. Main Street from Residential 1 to Business. Council set a public hearing on this zoning amendment for 5:45 p.m. on Thursday, September 27, 2012 at the Fire Station.

B. Perch Festival Parade – Mayor Bird reminded all that the Perch Festival parade will be held at 10 a.m. August 25. Village officials will participate in the parade.

C. Clemons Cemetery Fence – Noting that the chain link fence which runs along the village sidewalk adjacent to the St. Mary’s Byzantine Cemetery will not be replaced at the same time as the Clemons Cemetery portion of the fence Mayor Bird asked if Council would like to submit an application for a 50% match OSS Solid Waste grant for the remaining 85 ft. of fence. Total cost for this section of fence is $6,174.00. During discussion it was suggested that St. Mary’s may be willing to split the cost of the fence which would result in the Village paying the same amount as it would with a grant. Mrs. Sowers advised there is sufficient money appropriated for this cost. Council supported the suggestion and authorized Mayor Bird to contact Fr. Bryan at St. Mary’s to see if there is interest.

D. Columbia Gas/Main St. Update – Mr. Starcher reported that a representative of the pipeline company contracted by Columbia Gas to relocate the gas line in an area along Main St. met with Water Supt. Biers to find out waterline locations. Mr. Starcher contacted the representative for a copy of the project schedule but has not yet received it.

NEW BUSINESS
A. Set Trick of Treat – Council set Trick or Treat time in the Village for Wednesday, October 31, 2012 from 6:00 to 8:00 p.m.

B. Beautification for 2013 – Council authorized Mr. Lucas to purchase additional resin flower pots to be placed on Village property.

REPORTS
Solicitor
No report.

Finance and Records Committee
Mr. Starcher had nothing to report.

Beautification/Parks/Cemetery Committee
Mr. McDonald had nothing to report.

Streets/Sidewalks/Sewer Committee
No report.

Utilities/Ferries/Waterfront
No report.

Annexation/Subdivision/Planning Commission Committee
Mrs. Kozak reported receiving very positive comments about the condition of the Village property at 214 E. Main St., where the former Gresh home was located.

Safety/Insurance Committee
Mrs. Kukay had nothing to report.

Fiscal Officer
Mrs. Sowers had nothing to report.

Police Department
No report.

Fire Department
No report.

Street Commissioner
Mr. Lucas is currently refurbishing concrete benches and asked if Council would like them done as small benches each with 2 concrete supports or large benches with 3 concrete supports. Council agreed to have smaller benches. The plan is to place the first ones at 214 E. Main.

Zoning Administrator
Mr. Hruska had nothing to report.

Board of Public Affairs
No report.

AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $8,062.72 was made by Mr. Starcher and seconded by Mrs. Kukay. Vote: Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 6:06 p.m.
APPROVED:
_________________________________
Jacqueline A. Bird, Mayor

Attest:

____________________________________
Rhonda Botti Sowers, Fiscal Officer


August 9, 2012

VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD AUGUST 9, 2012

Mayor Jacqueline Bird called the meeting to order at 6:07 p.m. and opened with the Pledge of Allegiance.

ROLL CALL AND ATTENDANCE
Answering roll call were Dean Dorko, Angie Kukay, John McDonald, Duane Myers and John Starcher. Vickie Kozak was excused.

Also present were Fiscal Officer Rhonda Botti Sowers, Solicitor Jim Barney, Street Commissioner Bryan Lucas, Zoning Administrator Bob Hruska and Board of Public Affairs President Tom Bird.

There were no visitors in attendance.

MINUTES
Minutes of the July 26, 2012 regular meeting were approved as submitted.

VISITOR COMMENTS
There were no visitor comments.

LEGISLATION
There was no legislation.

OLD BUSINESS
A. Columbia Gas/ Main Street Update – Neither Mr. Barney nor Mr. Starcher has been contacted by Columbia Gas regarding the relocation of a gas line away from the waterline along a portion of Main Street. BPA President Bird said he was contacted by Jerome Boytim who just received notification from Columbia Gas that work will be done on the line in front of his home. Mr. Bird will obtain a copy of the letter to help Council determine when this work is going to be done.

B. Clemons St. Storm Sewer and Improvements – Mr. Lucas reported that Adkins Sanitation inspected the storm sewer at the corner of Clemons and Main Street and learned that it has been crushed. The inspection also showed that this line does not drain north to the lake but instead runs under Main Street and drains south into the quarry. He said approximately 20 feet of pipe will need to be replaced in order to correct the drainage problem.

Mrs. Sowers reported that bid opening for the Clemons Street Improvement Project was August 8. Five bids were received and the apparent low bidder is Seven L Construction with a bid of $49,304.00 which is well under the engineer’s estimate of $64,500.00. The bids are currently being tabulated by Kusmer and Associates and a recommendation for a contract award will be made following the tabulation.

Mr. Lucas said he would like to coordinate the replacement of the tile at the top of Clemons St. so that it can be done at the same time as the improvement project. He will check with the low bidder to obtain a quote for the work.
C. Crack Sealing for Cottage Cove – Mr. Dorko said he and Mr. Lucas have discussed various options for crack sealing and recommend that for this year the village contract to do Cottage Cove.

Mr. Starcher moved to accept the proposal from Kreimes in the amount of $2,200.00 to crack seal Cottage Cove. Second by Mr. McDonald. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

D. Cemetery Fence Status – Mrs. Sowers reported the grant paperwork for the Clemons Cemetery fence has been filed and approved by the Solid Waste District. The order has been placed with Fremont Fence and the work is now being coordinated with Mr. Lucas to schedule installation.

E. Handicapped mats – Mr. Lucas reported that Curt Swain of Mainly Masonry will be installing the handicapped mats along Main Street in the near future.

NEW BUSINESS
A. Finance Committee Budget Process – The Finance Committee will be starting meetings with department heads to begin preparation of the 2013 budget.

B. Uniform Allowance Policy – Mrs. Sowers said she discovered that a change in the uniform policy implemented in 2009 eliminated uniform reimbursements for full-time Fire Dept. staff. During discussion Council agreed it was never the intent to exclude the full-time Fire Dept. employee from the uniform policy. A policy amendment will be prepared for consideration at the next meeting.

REPORTS
Mayor
Mayor Bird reported Council will be receiving a recommendation from the Planning Commission which met August 8 to consider a rezoning at 828 E. Main Street. After the recommendation is received a public hearing date will need to be set.

The Mayor announced she will be on vacation from September 23 to October 5. President of Council John Starcher will conduct the September 27 Council meeting and attend the October Planning Commission meeting in the Mayor’s absence.

Solicitor
Mr. Barney extended thanks to the Mayor and Council for kindnesses shown following the recent death of his mother.

Finance and Records Committee
Mr. Starcher said the committee which is studying the police staffing and budget met recently and is continuing its work.

Beautification/Parks/Cemetery Committee
Mr. McDonald had nothing to report.

Streets/Sidewalks/Sewer Committee
Mr. Dorko said he will not be able to attend the next Council meeting due to the fact it is the same time he is required to be at the open house for the new US Customs and Border Protection facility where he works. Mayor Bird excused him from the August 23 meeting.

Utilities/Ferries/Waterfront
Mr. Myers said he has a conflict for the next meeting due to a school event which begins at 6:00 p.m. August 23.

Change starting time for August 23 meeting
Mayor Bird changed the starting time for the August 23 meeting to 5:30 p.m. so enough Council members will be in attendance to enact legislation in the event there is any to be considered.

Annexation/Subdivision/Planning Commission Committee
No report.

Safety/Insurance Committee
Mrs. Kukay reported that she and Mr. Myers met this afternoon with Kelly McClain of Ohio Insurance Services Agency to discuss health insurance options. The insurance committee plans to meet with the Fiscal Officer in the near future to review the current health benefits.

Fiscal Officer
Mrs. Sowers had nothing more to report.

Police Department
No report.

Fire Department
No report.

Street Commissioner
Mr. Lucas asked if Council would be interested in replacing the wood on the old concrete bench forms with composite material and using them in areas throughout the village. Council agreed to try a couple and see how they turn out.

Mr. Lucas also reminded those who registered that the annual trip to the Stone Lab will be August 24th.

Zoning Administrator
Mr. Hruska extended thanks to Mr. Barney for guidance he provided the Planning Commission members in developing findings of fact for their hearing procedures.

Board of Public Affairs
Mr. Bird reported that Daniel Bond and Wendy Jaskulski have been hired as new water plant operators. Both began their duties on August 6.

AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $56,641.86 which includes July payroll was made by Mr. Myers and seconded by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-abstained. Motion carried.

ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 6:57 p.m.
APPROVED:
_________________________________
Jacqueline A. Bird, Mayor

Attest:
____________________________________
Rhonda Botti Sowers, Fiscal Officer


July 26, 2012

VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD JULY 26, 2012

Mayor Jacqueline Bird called the meeting to order at 6:00 p.m. and opened with the Pledge of Allegiance.

ROLL CALL AND ATTENDANCE
Answering roll call were Dean Dorko, Vickie Kozak, Angie Kukay, Duane Myers and John Starcher. John McDonald was excused.

Also present were Police Chief Greg Fultz, and Zoning Administrator Bob Hruska. Fiscal Officer Rhonda Botti Sowers was excused. Mr. Hruska was appointed to take the minutes.

Visitors in attendance were Dave Hirt and Marvin Rettig.

MINUTES
Minutes of the July 12, 2012 regular meeting were approved as submitted.

VISITOR COMMENTS
There were no visitor comments.

LEGISLATION
President Pro Tem John Starcher read the legislation by title only.

A. RESOLUTION NO. 4, 2012 – AGREEMENT APPOINTING RICHARD R. GILLUM III, SOLICITOR, JOHN A. KOCHER & JAMES C. BARNEY, ASSISTANT SOLICITORS FOR THE VILLAGE OF MARBLEHEAD, OHIO AND DECLARING AN EMERGENCY.

Motion to waive three readings on three separate occasions made by Mr. Dorko and seconded by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

Motion to retain the emergency clause made by Mr. Myers and seconded by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

Motion to adopt Resolution No. 4, 2012 made by Mrs. Kukay and seconded by Mrs. Kozak. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

B. RESOLUTION NO. 5, 2012 – RESOLUTION AUTHORIZING THE MAYOR OF THE VILLAGE OF MARBLEHEAD TO ENTER INTO A CONTRACT TO APPOINT KOCHER & GILLUM AS SOLICITORS FOR THE VILLAGE OF MARBLEHEAD, OHIO AND DECLARING AN EMERGENCY.

Motion to waive three readings on three separate occasions made by Mr. Myers and seconded by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

Motion to retain the emergency clause made by Mrs. Kozak and seconded by Mr. Starcher. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.
Motion to adopt Resolution No. 5, 2012 made by Mr. Dorko and seconded by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

C. RESOLUTION NO. 6, 2012 – A RESOLUTION DECLARING THE AMOUNT OF
TAXES THAT MAY BE RAISED BY LEVY AT THE MAXIMUM RATES AUTHORIZED BY LAW WITHOUT THE VOTE OF THE ELECTORS TO BE INSUFFICIENT AND DECLARING THE NECESSITY OF A REPLACEMENT LEVY IN EXCESS OF SUCH RATES AND TO PROCEED TO SUBMIT IT TO THE ELECTORS OF THE VILLAGE OF MARBLEHEAD.

Motion to waive three readings on three separate occasions made by Mr. Myers and seconded by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

Motion to adopt Resolution No. 6, 2012 made by Mr. Starcher and seconded by Mrs. Kozak. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

OLD BUSINESS
A. OSS Recycling Grant for Cemetery Fence – Mr. Hruska announced that the Village was awarded a 50% matching grant from the OSS Solid Waste District for a recycled aluminum fence at Clemons Cemetery.

Mr. Starcher moved to accept the quote from Fremont Fence in the amount of $12,280.00 for the cemetery fence, authorize the grant award from OSS Solid Waste District in the amount of $6,140.00 be paid directly to Fremont Fence and further, authorize the Mayor to sign all necessary documents. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

B. Discussion on Golf Cart Ordinance – Chief Fultz said he has done research to learn how other communities handle inspection and licensing of golf carts for use on streets. Based on his research, the Chief does not feel it is feasible at this time for his department to implement and staff a golf cart program and he recommended that Council not make any changes to the current golf cart ordinance at this time. Mayor Bird added that, while golf carts are prohibited on roads in the Village, LSV (low speed vehicles) and NEV (neighborhood electric vehicles) are permitted on all streets with a speed limit of 35 mph or less. Council agreed, based on the recommendation of the Police Chief that the existing golf cart ordinance will remain in effect.

C. Update on Joint Fire District Study – Mrs. Kukay, a member of the fire department joint exploratory committee, presented the preliminary report of the consulting firm hired to study options for uniting the Marblehead and Lakeside Fire and EMS departments. While a number of options were considered, the consultant’s recommendation is that the two entities be combined to form a single township department. This option would reduce duplication, improve response time and allow the smoothest and most expedient transition. After reviewing the preliminary report, the committee voted unanimously to have the consulting firm prepare a full and complete report. Fellow committee members Dave Hirt and Marvin Rettig were present to answer questions. The final report should be completed within a month, after which time public meetings will be held to obtain public input on the proposal.

D. Crack Sealing for Cottage Cove – Mr. Dorko reported that Mr. Lucas obtained a quote in the amount of $2200.00 to crack seal Cottage Cove. Mr. Dorko said he feels in the long run it would be more cost effective for the Village to either purchase a crack sealing machine or participate in the program that would allow the village to use a machine in conjunction with the purchase of sealing material. Council agreed to obtain more information on these options before making a decision.

NEW BUSINESS
There was no new business.

REPORTS
Mayor
Mayor Bird reported the BPA has filled one open position at the water plant and hopes to have the second position filled soon. With the open position filled and the addition of a fourth operator it is anticipated overtime in the department will be greatly reduced.

Solicitor
No report.

Finance and Records Committee
Mr. Starcher announced he, Mr. Dorko, Mrs. Sowers and Chief Fultz will meet next on August 8 to continue their study of the police budget and staffing.

Mr. Starcher stated he has received complaints about the weeds at the site of the former Mutach’s Market. Mr. Dorko added that he has received similar complaints. Chief Fultz will send a notice to Mr. and Mrs. Klaehn advising them of the weed ordinance and the requirement to mow the property.

Beautification/Parks/Cemetery Committee
No report.

Streets/Sidewalks/Sewer Committee
Mr. Dorko had nothing to report.

Utilities/Ferries/Waterfront
Mr. Myers had nothing to report.

Annexation/Subdivision/Planning Commission Committee
Mrs. Kozak advised the next regular Planning Commission meeting has been moved to August 8. She stated one of the new recycled benches has been located across the street from the Town Hall and another will be going in Radar Park. Mrs. Kozak was joined by Council in commending Steve Dress for the great job he does with the flowers at Radar Park.

Safety/Insurance Committee
Mrs. Kukay had nothing to report.

Fiscal Officer
No report.

Police Department
Chief Fultz had nothing to report.

Fire Department
No report.

Street Commissioner
Mr. Hruska reported he has been working with Mr. Lucas to develop a form to inventory and record storm sewer inspection and cleaning.

Zoning Administrator
Mr. Hruska said that because previous notices have been disregarded he sent a certified letter to Timothy and Dianne Needles advising they are in violation of zoning for not installing a fence around the swimming pool at their Bay Point home. Council agreed that charges be filed for a criminal complaint if any further action is required.

Board of Public Affairs
No report.

AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $20,944.35 was made by Mrs. Kozak and seconded by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Starcher-abstained. Motion carried.

ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 7:44 p.m.

APPROVED:
_________________________________
Jacqueline A. Bird, Mayor

Attest:
____________________________________
Rhonda Botti Sowers, Fiscal Officer

July 12, 2012

VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD JULY 12, 2012

Mayor Jacqueline Bird called the meeting to order at 6:05 p.m. and opened with the Pledge of Allegiance.

The agenda was amended to add item C. Set Bid Opening for Clemons Street Project August 8 under New Business.

ROLL CALL AND ATTENDANCE
Answering roll call were Dean Dorko, Vickie Kozak, John McDonald, Duane Myers and John Starcher. Angie Kukay was excused.

Also present were Fiscal Officer Rhonda Botti Sowers, Solicitor Jim Barney, Police Chief Greg Fultz, Street Commissioner Bryan Lucas and Zoning Administrator Bob Hruska.

Visitor in attendance was Dereck Hymore.

MINUTES
Minutes of the June 26, 2012 regular meeting were approved as submitted.

SWEARING IN OF SEASONAL POLICE OFFICER DERECK HYMORE
Mayor Bird administered the oath of office to seasonal police officer Dereck J. Hymore. Ptl. Hymore briefly introduced himself and was welcomed by Council.

VISITOR COMMENTS
There were no visitor comments.

LEGISLATION
President Pro Tem John Starcher read the legislation by title only.

A. RESOLUTION NO. 3, 2012 – A Resolution of Necessity Pursuant to Section 5705.03 of the Revised Code Requesting the Ottawa County Auditor to Certify to the Council of the Village of Marblehead, Ottawa County, Ohio, the total Current Tax Valuation of the Village of Marblehead, Ohio and the Dollar Amount of Revenue that Would be Generated by the Replacement of a Two (2.0) Mill Tax Levy for Current Operating Expenses.

Motion to waive three readings on three separate occasions made by Mr. Dorko and seconded by Mr. Starcher. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

Motion to adopt Resolution No. 3, 2012 made by Mr. Myers and seconded by Mrs. Kozak. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

B. ORDINANCE NO. 11, 2012 – An Ordinance Repealing Ordinance No. 5 and Ordinance No. 7 Raising the Salaries of the Village Council and the Village Board of Public Affairs and Declaring An Emergency.

Motion to waive three readings on three separate occasions made by Mr. Myers and seconded by Mr. Starcher. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

Motion to retain the emergency clause made by Mr. Starcher and seconded by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

Motion to adopt Ordinance No. 11, 2012 made by Mr. Starcher and seconded by Mr. McDonald. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

OLD BUSINESS
A. Columbia Gas/Main St. – Mr. Starcher said he has not received any additional information from Mr. Bentley of Columbia Gas regarding a start time to move the gas line from the waterline trench along Main St. Mr. Barney will follow up with Columbia Gas.

B. Clemons Street Storm Sewer – Mr. Lucas said he inspected the storm sewer in front of the Oglesbee property at the corner of Clemons and Main Street and while it looks clear now the only way to know if there is an obstruction further down the line is to have it inspected with a camera. Council authorized Mr. Lucas to contact Adkins Sanitation to arrange for the line to be inspected.

C. Village Wide Cleaning Schedule for Storm Sewers – Mayor Bird asked that a schedule be developed to inspect and clean storm sewers throughout the village on a regular basis. Mr. Lucas said he will develop a form to document inspections and cleanings.

NEW BUSINESS
A. Perch Festival/Parade Saturday, August 25, 2012 – Mayor Bird announced that the annual Perch Festival will be held in James Park Saturday, August 25. Council members agreed to each contribute toward the purchase of beads to distribute during the parade.

B. Authorize Stacey Stetler for BPA Clerical Work and Seasonal Police Work – Chief Fultz announced that Ptl. Stacey Stetler, who is pregnant, has indicated she would like to go to light duty beginning August 4. The Chief’s intention is to move Ptl. Hymore into Ptl. Stetler’s 32 hour per week position at that time and have Ptl. Stetler fill the 16 hr. per week seasonal police position. Council was in agreement with this arrangement. Mayor Bird announced, in addition, the Board of Public Affairs took action at its July 10 meeting to appoint Stacey Stetler to a part-time clerical position with the water department.

C. Set Bid Opening for Clemons Street Project August 8 – Bid opening for the Clemons Street project was set for 10 a.m. August 8, 2012 in the Fire Station.

REPORTS
Solicitor
Mr. Barney had nothing to report.

Finance and Records Committee
Mr. Starcher said there have been issues recently regarding enforcement of the ordinance prohibiting golf carts in the village. A lengthy discussion followed on whether the ordinance applies on both public and private streets and whether the prohibition also applies on roads in gated communities within the village. Chief Fultz expressed the frustration his department has enforcing the ordinance, particularly because of the difficulty in identifying the difference between a golf cart which is prohibited and a neighborhood electric vehicle which is permitted on the roads. The subject will be placed on the next agenda for further discussion.

Mr. Starcher reported that he and the fiscal officer had a quarterly meeting July 11. Plans are to begin the budget process soon, beginning with the Water Dept. budget.

Beautification/Parks/Cemetery Committee
Mr. McDonald reported that Jeff Grashel of Standard Lafarge still plans to clear brush and vegetation from quarry owned property along the south side of Main Street between Biro’s and Starcher Enterprises.

Streets/Sidewalks/Sewer Committee
Mr. Dorko said he would like Council to consider acquiring a crack sealer. Mr. Lucas said he has some additional information which he will present in his report.

Utilities/Ferries/Waterfront
Mr. Myers had nothing to report.

Annexation/Subdivision/Planning Commission Committee
Mrs. Kozak extended thanks to Mr. Lucas for razing the Gresh house on village property at 214 E. Main St.

Safety/Insurance Committee
No report.

Fiscal Officer
Mrs. Sowers reported that the recycling grant bid packet was submitted to the OSS Solid Waste District on June 29 and also that the 2011 recycling allocation has been received.

Insurance Agent Kevin Lindsley contacted her to advise the renewal rate for health insurance is up only 0.1% over last year.

Mrs. Sowers met recently with representatives of Ohio Insurance Services, Inc. who would like to meet with the Insurance Committee. The representatives recommended that Council not make any changes in insurance prior to the end of this year due to the negative impact it would have on employee deductibles that have already been paid.

Police Department
Chief Fultz advised that his officers provided security during the St. Joseph Summerfest held recently in James Park and everything went smoothly.

Fire Department
No report.

Street Commissioner
Mr. Lucas reported that he has checked into the purchase of a crack sealer and learned that a new machine costs approximately $41,000.00. Leases are available with the rate determined by the length of time the machine is used. There is also a program where the crack sealing material can be purchased at a cost of $0.96 per pound and the machine is available for use at no additional fee. He said other municipalities find it more cost effective to contract for road sealing rather than perform the work themselves. Mr. Lucas will obtain a sealing estimate for comparison.

Mr. Lucas reported the park was left in remarkably good condition following the Summerfest activity.

Council discussed options to keep vehicles from being parked overnight on village property at 214 E. Main St. Mr. Lucas was authorized to designate a parking area and post a sign prohibiting overnight parking.

Mr. Lucas asked that Council think of options for covering the new backhoe because it is too large to fit into the garage.

Zoning Administrator
Mr. Hruska had nothing to report.

Board of Public Affairs
Twenty-nine applications were received for the two water plant operator positions being advertised. The Board is currently in the process of conducting interviews.

AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $51,529.95 was made by Mr. Starcher and seconded by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

ADJOURNMENT
Motion to adjourn made by Mrs. Kozak and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 7:16 p.m.

APPROVED:
_________________________________
Jacqueline A. Bird, Mayor

Attest:
____________________________________
Rhonda Botti Sowers, Fiscal Officer

June 26, 2012

VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD JUNE 26, 2012

Mayor Jacqueline Bird called the meeting to order at 6:03 p.m. and opened with the Pledge of Allegiance.

ROLL CALL AND ATTENDANCE
Answering roll call were Vickie Kozak, Angie Kukay, John McDonald, Duane Myers and John Starcher. Dean Dorko was absent.

Also present were Fiscal Officer Rhonda Botti Sowers, Police Chief Greg Fultz and Zoning Administrator Bob Hruska.

There were no visitors in attendance.

MINUTES
Minutes of the June 14, 2012 regular meeting were approved with the following correction: in the first line of paragraph 15 Mr. Meyers be changed to Mr. Myers.

LEGISLATION
President Pro Tem John Starcher read the legislation by title only.

A. RESOLUTION NO. 2, 2012 – Resolution of Authorization to File an Application with the OSS Solid Waste District for a Competitive Funding Grant and Declaring an Emergency.

Motion to waive three readings on three separate occasions made by Mr. Myers and seconded by Mr. Starcher. Vote: Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

Motion to retain the emergency clause made by Mr. McDonald and seconded by Mrs. Kukay. Vote: Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

Motion to adopt Resolution No. 2, 2012 made by Mrs. Kozak and seconded by Mr. Starcher. Vote: Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

OLD BUSINESS
A. Sandbox Cover – Mayor Bird reported that Mr. Lucas is currently obtaining quotes for a weighted fabric sandbox cover for the sandbox in James Park. Council noted there is sufficient money appropriated for park supplies and authorized Mr. Lucas to proceed with this project.

B. Master Trail Plan Status/Grant Completion – Mrs. Sowers stated that all portions of the Master Trail Plan project have been completed. The final report and request for reimbursement will be filed by July 21.

C. Columbia Gas/Main St. – Mr. Starcher said he was contacted by John Bentley of Columbia Gas to verify the location of the Main Street gas line that must be moved from the waterline trench where it is currently located. Because this work needs to be completed before the ODOT paving scheduled for after Labor Day, it is likely the Columbia Gas work will be done in August.

NEW BUSINESS
A. Recommendation to Council for Final Appointment of Part-Time Police Officers Gibson, Stetler and Welch from Probationary to Part-Time Status – Based on satisfactory completion of their probationary period and at the recommendation of Chief Fultz and Mayor Bird, Mr. Myers moved to approve the final appointment of Ptl. Aaron Gibson, Ptl. Stacey Stetler and Ptl. Loren Welch from probationary to part-time police officers. Second by Mr. Starcher. Vote: Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

B. Authorization by Council to Fill a Seasonal Police Officer Position – Mr. Starcher moved to authorize Chief Fultz to fill the open position for a seasonal police officer. Second by Mrs. Kukay. Vote: Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

C. Approve John Manley and Kimberly Caskey as Volunteer Firefighters – Mr. Myers moved to approve John Manley and Kimberly Caskey as Volunteers with the Marblehead Volunteer Fire Dept. Second by Mr. McDonald. Vote: Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

Mr. Manley is a certified firefighter and EMT and is also available for part-time work with the department. Ms. Caskey, the former Kim Christ, is currently in training for her certification.

D. Ottawa County Workforce Investment Act Youth Program – After checking with department heads, Mayor Bird reported that while there are small projects that could utilize an employee through the Ottawa County Workforce Investment Act Youth Program there is not enough work at this time to keep an employee for more than a few days. Department heads will keep this program in mind for the future.

E. Discussion on Gas Aggregation Program Presented at May 24 Meeting – Discussion was held on the recent presentation regarding gas aggregation. After further investigation of the process involved Council felt it would be better to follow the same procedure done recently for electric aggregation and have it enacted as a county-wide plan rather than just at the village level. Mayor Bird will notify Mike Kennedy of Great Lakes Energy of Council’s decision and suggest he meet with the County Commissioners.

F. Flower Fund – Mayor Bird asked if Council members would be interested in donating to a flower fund to be used when a village employee experiences a death in the family. She noted that public funds cannot be used for this purpose. Council members agreed they would like to establish a flower fund and each will give their contribution to the Fiscal Officer who will oversee the fund.

REPORTS
Solicitor
No report.

Finance and Records Committee
Mr. Starcher reported on the recent meeting he, Mr. Dorko, Chief Fultz and Fiscal Officer Sowers had to review the current police budget and contract. They are currently compiling information and will meet again in the near future. Mr. Starcher will keep Council informed of the group’s progress. The ultimate goal is to make a recommendation for Council’s consideration.

Beautification/Parks/Cemetery Committee
Mr. McDonald had nothing to report.

Streets/Sidewalks/Sewer Committee
No report.

Utilities/Ferries/Waterfront
Mr. Myers reported that Mr. Lucas has removed the environmental covers that were placed in catch basins near Surf Motel during the Phase I waterline replacement.

Annexation/Subdivision/Planning Commission Committee
Mrs. Kozak said that the storm sewer at the corner of Main and Clemons Streets which was cleaned a short time ago did not drain well during the recent heavy rain. Mr. Starcher will contact Street Commissioner Lucas to check into this problem. Brief discussion followed on the need to establish a regular schedule for cleaning the catch basins. Mrs. Kozak also reported that Mr. Lucas inspected the gazebo at 414 W. Main and determined it cannot be moved from its current location to James Park as hoped.

Safety/Insurance Committee
Mrs. Kukay had nothing to report.

Fiscal Officer
Mrs. Sowers advised council that she received notification from the county auditor that the 2 mill, 5 year levy for current operating expenses expires at the end of this year and Council needs to decide whether to place a renewal or replacement of this levy on the ballot in November. Following discussion it was decided to prepare legislation for a 2 mill, 5 year replacement levy.

Police Department
Chief Fultz had nothing to report.

Fire Department
No report.

Street Commissioner
No report.

Zoning Administrator
Mr. Hruska said the new replacement pages for the Code of Ordinances were recently received. He asked if, instead of having multiple hard copies available, Council would be interested in having a laptop with the digital version of the Ordinances available in the office for use by the public. A digital version on CD is always provided along with the numerous paper copies that need to be inserted into the books. Council was in favor of Mr. Hruska’s suggestion and authorized him to get prices for a suitable laptop or desktop computer.

Board of Public Affairs
No report.

EXECUTIVE SESSION
Mr. Starcher moved to go into executive session at 6:48 p.m. for the purpose of discussing compensation of public officials. Second by Mrs. Kukay. Vote: Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

Mayor Bird reconvened the meeting at 7:05 p.m.

IN-TERM PAY INCREASES
Following discussion in executive session, Mr. Starcher moved to instruct the Fiscal Officer to immediately reduce the pay of all elected officials to the rate in effect prior to the adoption of Ordinance 5, 2012 and Ordinance 7, 2012 and to further reduce the pay of all elected officials who received a higher rate during the first quarter of 2012 so that the gross pay for all Council and Board of Public Affairs members will not exceed $1200.00 for the year and the gross pay for the Mayor will not exceed $3000.00 for the year; and further, to have legislation prepared for the July 12 Council meeting to repeal Ordinance 5, 2012 and Ordinance 7, 2012. Second by Mr. Myers. Vote: Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $215,458.49 was made by Mr. Starcher and seconded by Mrs. Kukay. Vote: Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 7:12 p.m.

APPROVED:
_________________________________
Jacqueline A. Bird, Mayor

Attest:
____________________________________
Rhonda Botti Sowers, Fiscal Officer


June 14, 2012

VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD JUNE 14, 2012

Mayor Jacqueline Bird called the meeting to order at 6:05 p.m. and opened with the Pledge of Allegiance.

Mayor Bird amended the agenda to remove a presentation by Matt Simpson of Floyd Browne Group who was unable to be present and also to remove Resolution No. 2, 2012 which will be returned to the agenda for consideration in the near future.

ROLL CALL AND ATTENDANCE
Answering roll call were Dean Dorko, Vickie Kozak, Angie Kukay, John McDonald, Duane Myers and John Starcher.

Also present were Solicitor James Barney, Fiscal Officer Rhonda Botti Sowers, Police Chief Greg Fultz and Zoning Administrator Bob Hruska.

There were no visitors in attendance.

MINUTES
Minutes of the May 24, 2012 regular meeting were approved as submitted.

LEGISLATION
President Pro Tem John Starcher read the legislation by title only.

A. ORDINANCE NO. 8, 2012 – An Ordinance Requiring A Permit And Authorizing Fees To Tap Into The Village Of Marblehead Storm Sewer System.

Motion to adopt Ordinance No. 8, 2012 made by Mr. Starcher and seconded by Mr. McDonald. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

B. ORDINANCE NO. 9, 2012 – An Ordinance Requiring A Permit And Authorizing Fees To Open Or Cut A Village Of Marblehead Road.

Motion to waive three readings on three separate occasions made by Mr. Starcher and seconded by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

Motion to adopt Ordinance No. 9, 2012 made by Mr. Starcher and seconded by Mr. McDonald. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

C. ORDINANCE NO. 10, 2012 – An Ordinance Enacting And Adopting A Supplement To The Code Of Ordinances For The Village Of Marblehead, Ohio And Declaring An Emergency.

Motion to waive three readings on three separate occasions made by Mr. Myers and seconded by Mrs. Kozak. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

Motion to retain the emergency clause made by Mr. Meyers and seconded by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

Motion to adopt Ordinance No. 10, 2012 made by Mrs. Kukay and seconded by Mr. Myers. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

OLD BUSINESS
A. Columbia Gas/Main St. – Mr. Barney spoke with Mr. Bentley of Columbia Gas regarding the line along Main St. that needs to be moved however the engineer assigned to this is on vacation. Mr. Barney hopes to hear back from the engineer next week.

B. Sandbox Cover – Mayor Bird reported that Mr. Lucas is going to be checking on a weighted fabric sandbox cover he recently learned of and will see if a cover of this type would work for the sandbox in James Park.

C. Clemons Cemetery Fence Quotes and Recycling Grant – Mr. McDonald gave a brief report of the mandatory pre-grant meeting he and Mrs. Sowers attended June 7 at the OSS Joint Solid Waste District office in Fremont. Council received three quotes for an aluminum fence to replace the chain link fence at Clemons Cemetery. The quotes are: $12,280.00 from Fremont Fence; $9,108.78 from Adkins Fence; and $8,850.00 from Budget Fence. The only one made of recycled aluminum is the one quoted by Fremont Fence. Council agreed to submit an application for a recycling grant from the Joint Solid Waste District with a 50% village match for the recycled aluminum fence. Mr. McDonald and Mrs. Sowers will complete the grant packet. A Resolution in support of the grant application will be prepared for Council approval at the next meeting. Filing deadline for the grant application is June 30.

D. Discussion on Gas Aggregation – Following a presentation at the last meeting, Council agreed they would like more time to look into the subject further before making a decision on whether to proceed with aggregation.

NEW BUSINESS
A. Building Lease Agreements – Mayor Bird reported she will have one of the two portable toilets currently located on village property between Schoolhouse Gallery and Holy Assumption Orthodox Church moved to the property recently purchased by the Village at 414 W. Main St. This unit will be for use of the current lessees of the property as well as the public. If possible Council would like to move the gazebo from this property to the area of the Veteran’s Memorial in James Park. Council also agreed to continue for the remainder of this year the arrangement the Richmonds had with Jodi Geyer regarding waiver of the lease payment for the 2nd floor of her building in exchange for mowing the grass. Mr. Barney will review the terms of the leases and advise Council of procedures for the future.

B. Workers’ Comp Group Rating – Mrs. Sowers reported that the Village will qualify for group rating with the Bureau of Workers’ Compensation beginning in 2013. Discount rating through the Ohio Municipal League’s group administered by Comp Management will save the Village a projected 57% or more than $8500 per year. Annual administrative fee to join the group rating program through Comp Management is $530. Mr. Starcher moved to participate in the Ohio Municipal League’s BWC Group Rating Program administered by Comp Management for 2013. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

C. Safety Council – Mr. Myers moved to continue participation in the Ottawa County Safety Council at an annual cost of $120.00. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

D. Ottawa Regional Planning Commission – Mr. Starcher moved to continue participation with the Ottawa Regional Planning Commission for 2013 and to pay the annual assessment of $451.50. Second by Mrs. Kozak. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

E. Insurance Comparison Quotes – The Fiscal Officer was authorized to obtain comparison quotes from different providers for health/life insurance and property/casualty/liability insurance for consideration by the Insurance Committee.

F. Authorize Purchase of Power Cot and Stair Chair – Mrs. Sowers reported that Chief Waugh was notified by Burgess Hearse and Ambulance that they are unable to provide the Stryker power cot and stair chair with the recently ordered ambulance so they will refund the $15,693.00 quoted for those two items. Chief Waugh is able to purchase the power cot and stair chair directly from Stryker at a cost of $15,736.90. Mr. Dorko moved to authorize the purchase of a power cot and stair chair from Stryker at a cost of $15,736.90. Second by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

REPORTS
Mayor
Mayor Bird reported that Jennifer Wertz, grant coordinator for Ottawa County's WIA (Workforce Investment Act) Youth Program, contacted her about the county's Summer Youth Jobs Program. The program places youth (ages 14-24) at job sites for the summer and reimburses employers for the wages. The Mayor will check to see if any of the Village departments can utilize this type of help for the summer.

The Mayor announced that Water Plant Operator Frank Atwater resigned his position with the water department effective June 15. The Board of Public Affairs is advertising for both a Class 1 operator and a Class 2 or 3 operator and plans to fill the positions as soon as possible.

Solicitor
No report.

Finance and Records Committee
Mr. Starcher stated that the committee to study the police budget and staffing will meet June 21 at 5:30 p.m. in Council chambers.

Beautification/Parks/Cemetery Committee
Mr. McDonald reported that he contacted Jeff Grashel of Standard Lafarge to discuss clearing some of the brush and vegetation from quarry owned property along the south side of Main Street between Biro’s and Starcher Enterprises.

Streets/Sidewalks/Sewer Committee
Mr. Dorko advised he will be out of state and unable to attend the next regular meeting.

Utilities/Ferries/Waterfront
Mr. Myers reported receiving a complaint from Dan Thompson regarding the environmental covers which were not removed from the storm drains following the Phase I waterline replacement and also about weeds along the berm in the same area. These items were to have been completed by the contractor for the water project but will be referred to the Street Commissioner for remediation.

Annexation/Subdivision/Planning Commission Committee
Mrs. Kozak reported that the storm sewer in front of Dawn Oglesbee’s property has been cleaned.

Safety/Insurance Committee
Mrs. Kukay said she will not be in attendance at the first meeting in July.

Fiscal Officer
Mrs. Sowers had nothing to report.

Police Department
Chief Fultz met with Mr. Prim, Harsh Road property owner who requested speed bumps, to advise that Council will not be placing those devices on the road but would consider other options if they are petitioned by a majority of property owners in the area. Following a subsequent meeting the Island View homeowners decided they are not in favor of speed bumps on Harsh Road. Mr. Prim then met with Chief Fultz to ask that the village purchase portable radar speed signs to slow drivers on Harsh Road. Council was not in favor of spending in excess of $2200 for a portable speed sign. Chief Fultz will advise Mr. Prim of the Council decision and his officers will continue to monitor speed on Harsh Road.

Fire Department
No report.

Street Commissioner
No report. Council extended thanks to Mr. Starcher for allowing the street department to use his bucket truck to turn off street lights prior to the annual mayfly invasion.

Zoning Administrator
Mr. Hruska announced the Planning Commission approved a conditional use for a cemetery/scattering ground on property owned by the Lakeside Association along the west side of Harsh Road south of Fourth Street.

Board of Public Affairs
No report.

CHANGE DATE FOR NEXT REGULAR MEETING
Due to the fact that Councilman Dorko and Councilwoman Kozak will both be unable to attend the next meeting, Council changed the second regular meeting of the month from Thursday, June 28, 2012 to Tuesday, June 26, 2012 in order to have the required number of votes to consider the passage of emergency legislation. The meeting will be held at 6:00 p.m. in the Fire Station. The Finance Committee will meet at 5:30 p.m. prior to the rescheduled Council meeting.

AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $43,116.80 was made by Mr. Dorko and seconded by Mr. Myers. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-abstained. Motion carried.

ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 7:15 p.m.

APPROVED:
_________________________________
Jacqueline A. Bird, Mayor

Attest:
____________________________________
Rhonda Botti Sowers, Fiscal Officer

May 24, 2012

VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD MAY 24, 2012

Mayor Jacqueline Bird called the meeting to order at 6:00 p.m. and opened with the Pledge of Allegiance.

ROLL CALL AND ATTENDANCE
Answering roll call were Vickie Kozak, Angie Kukay, John McDonald, Duane Myers and John Starcher. Dean Dorko was excused.

Also present were Fiscal Officer Rhonda Botti Sowers, Police Chief Greg Fultz, Zoning Administrator Bob Hruska and BPA President Tom Bird.

Visitors in attendance were Joanne Shearer as well as special guests Mike Kennedy and Sean Kennedy of Great Lakes Energy Company, Kelly Frey and Gino Monaco of the Ottawa County Sanitary Engineer’s office and Steve Levorchick, Ottawa County Sheriff.

MINUTES
Minutes of the May 10, 2012 regular meeting were approved as submitted.

OTTAWA COUNTY SHERIFF STEVE LEVORCHICK
Ottawa County Sheriff Steve Levorchick was present to give Council an update of his department’s activity. He stressed his intention to promote resource sharing among the county law enforcement agencies.

NATURAL GAS AGGREGATION
Mike Kennedy and Sean Kennedy of Great Lakes Energy were present to provide information about natural gas aggregation. In addition to providing specifics on cost benefits, they explained the process of putting the question on the ballot for voters to approve. Council will review the information provided and discuss at the next regular meeting.

HARSH ROAD PAVING AND SPEED HUMPS
Following Council action taken at the last meeting Kelly Frey and Gino Monaco presented an estimate to repave Harsh Rd. south of the sewer replacement project area from Fourth St. to Gilbert St. The county will pay the cost of $32,244.10 to repair those areas that were damaged by heaving equipment but asked if the village will agree to pay the cost to pave over the repairs. Quote for the paving is $46,141.25.

Mrs. Sowers said that because the Board of Public Affairs paid half the cost of the recent Richmond property purchase there is approximately $50,000.00 appropriated for capital projects that is now unallocated which could be used for the paving.

Mr. Starcher moved to cooperate with the County by reimbursing the Ottawa County Sanitary Engineer’s Office up to $46,141.25 for the repaving of Harsh Rd. from Fourth St. south to Gilbert St. Second by Mr. Myers. Vote: Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

Discussion followed on a request from a Harsh Road property owner to have speed humps installed on the road. Chief Fultz said his department has monitored traffic on this road in the past and has never encountered instances of speeding and added that Fire Chief Waugh objects to the humps because of problems it causes in the ambulance when driving over them. In response to a question from Mayor Bird, Chief Fultz said he has not received speeding complaints from any other residents in that area and noted that the 25 mph speed limit on this road is the lowest permitted by law. Council was not in favor of installing speed humps on Harsh Road but would consider other remedies if there is justifiable concern expressed by a majority of Harsh Road area residents.

LEGISLATION
President Pro Tem John Starcher read the legislation by title only.

A. ORDINANCE NO. 8, 2012 – An Ordinance Requiring A Permit And Authorizing Fees To Tap Into The Village Of Marblehead Storm Sewer System. Second reading; no action taken. Third reading will be June 14, 2012.

OLD BUSINESS
A. Memorial Day Observance – The village will host the annual community Memorial Day service May 28. The parade will begin at 10:30 and proceed from Clemons Cemetery to James Park. Mayor Bird will also participate in the Johnson’s Island Memorial Day ceremony conducted at the Confederate Cemetery on May 27.

B. Master Trail Plan Status – Mr. McDonald gave a brief report on the next steps for the Master Trail Plan. Council asked that Matt Simpson from Floyd Browne Group meet with Council to report on the project and future activities.

C. Clemons Cemetery Fence Quotes and Recycling Grant – Council is still awaiting a quote from Adkins Fence to compare with those already received from Fremont Fence and Budget Fence before making a decision. Mr. McDonald and Mrs. Sowers will attend the mandatory grant pre-application meeting on June 7 at the OSS Solid Waste District office in Fremont.

D. Recycled Bench Project – Mrs. Kozak reported that 3 benches made from recycled plastic have been ordered. Cost of the benches will be paid using the 2011 Solid Waste District allocation for purchase of products made from recycled material.

E. Review Draft of Ordinance on Permit Process for Road Cuts – Council members received a draft of an ordinance prepared by Solicitor Barney to establish a permit process and fees for road cuts in the village. All were asked to review the proposal prior to the next regular meeting.

NEW BUSINESS
A. Potential New Liquor License – Mayor Bird reported that Willy Steinbrick has purchased the property across the street from Wee Willy’s from Ben Richmond and is considering opening a small convenience store there. Because the law does not permit him to utilize his existing liquor license at two separate locations he is considering taking steps to obtain a C-1 and C-2 carryout liquor license for the convenience store but will not pursue this option unless the Village is willing to support his endeavor. Council voted unanimously to support William Steinbrick seeking a TREX transfer of C-1 and C-2 liquor licenses into the Village for a carryout.

B. Agreement for Demolition of the Gresh House – After reviewing a proposed contract, Council agreed to allow Gerald Veverka to remove the roof from the Gresh house at 214 E. Main St. as long as the work is done within 30 days. After that time the Village will proceed with demolishing the structure.

REPORTS

Solicitor
No report.

Finance and Records Committee
Mr. Starcher stated he received a letter from Stevie Rinaldo asking to use Alexander Pike for a 5K run. Proceeds from the event would be used to support the new dog park in Danbury Township. Ms. Rinaldo is seeking Council’s approval because the road will need to be closed during the event. Council did not object to the idea but would like some more detailed information, including a date, before giving final approval.

Mr. Starcher also reported that he has received a complaint about the smell which occasionally emanates from the portable toilets on the Village property adjacent to the Schoolhouse Gallery. Mr. Starcher asked that Garner Sanitation be contacted to make sure that the units are cleaned prior to any special activities to reduce odor.

Beautification/Parks/Cemetery Committee
Mr. McDonald had nothing to report.

Streets/Sidewalks/Sewer Committee
No report.

Utilities/Ferries/Waterfront
Mr. Myers had nothing to report.

Annexation/Subdivision/Planning Commission Committee
Mrs. Kozak had nothing to report.

Safety/Insurance Committee
Mrs. Kukay reported that the Water Department recently conducted the following safety trainings: Safe Driving in Adverse Weather Conditions; and What You Don’t Know About Radon Can Kill You!

Fiscal Officer
Mrs. Sowers reported that the auditors have completed their on-site work. She also stated that the contract Council approved with Gill Construction for repairs to the storm sewer on the Rickloff property at the foot of Clemons St. will not be needed since the Rickloffs are having the work done.

Police Department
Chief Fultz said he has been looking into how other law enforcement agencies work with pregnant road officers. Mrs. Sowers added that Ptl. Stetler is eligible under the Family Medical Leave Act (FMLA) for 12 weeks of unpaid maternity leave.

A committee comprised of Dean Dorko, John Starcher, the Police Chief and Fiscal Officer will schedule a meeting in June to review the current police contract as well as department expenses and staffing.

Chief Fultz pointed out that the position of Police Sergeant was inadvertently removed from the 2011 pay ordinance and while he does not currently have a sergeant in the department he would like the position included again in the 2013 pay legislation.

Fire Department
No report.

Street Commissioner
No report.

Zoning Administrator
Mr. Hruska announced he has developed a storm sewer permit application form to be used in conjunction with the provisions of Ordinance 8, 2012.

Board of Public Affairs
Mr. Bird reported that representatives of Floyd Browne Group will investigate the issue of the broken waterline at Cottage Cove.

AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $5,632.06 was made by Mr. Starcher and seconded by Mrs. Kukay. Vote: Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

DONATION FOR PARK
Joanne Shearer of the Cottage Cove Homeowners’ Association presented Council an assortment of new toys for use in the sandbox at James Park. The Mayor and Council extended thanks for this thoughtful gift.

ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 7:52 p.m.

APPROVED:
_________________________________
Jacqueline A. Bird, Mayor


Attest:
____________________________________
Rhonda Botti Sowers, Fiscal Officer

May 10, 2012

VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD MAY 10, 2012

Mayor Jacqueline Bird called the meeting to order at 6:05 p.m. and opened with the Pledge of Allegiance.

ROLL CALL AND ATTENDANCE
Answering roll call were Vickie Kozak, Angie Kukay and John McDonald. Dean Dorko arrived at 6:15 p.m. and Duane Myers at 6:25 p.m. John Starcher was excused.

Also present were Fiscal Officer Rhonda Botti Sowers, Street Commissioner Bryan Lucas, Police Chief Greg Fultz, Zoning Administrator Bob Hruska and BPA President Tom Bird.

Visitors in attendance were Joanne Shearer and special guest Corrine Creeden of Joyful Connections.

MINUTES
Minutes of the April 26, 2012 regular meeting were approved as submitted.

JOYFUL CONNECTIONS
Corrine Creeden of Joyful Connections was present to provide information about her agency. Joyful Connections, located at 8200 W. SR 163, Oak Harbor, is a supervised visitation and exchange site which began as a project of the Ottawa County Leadership Class of 2007. The agency currently serves 19 families as a neutral, safe location for supervised visitations and exchanges between residential and non-custodial parents. Numerous activities are planned to raise funds for the non-profit organization as well as to observe Supervised Visitation Awareness Month in May.

VISITOR COMMENTS
Joanne Shearer reported problems with the sprinkler system at Cottage Cove which may have been damaged during the recent waterline replacement. BPA president Tom Bird will follow up with the water department. As a follow up to a question posed by Mrs. Shearer earlier this year, Councilman Dorko said the village is looking into the possibility of obtaining a crack sealer for use on the streets which would include Cottage Cove.

LAKESIDE DAISY DAY PROCLAMATION
Mayor Bird issued the following proclamation:

Whereas, the Village of Marblehead is home to the only natural population of the Lakeside Daisy in the United States;

Whereas, the Lakeside Daisy is one of the rarest of more than 200 plants currently listed as endangered in Ohio and is also on the U.S. Fish and Wildlife Service endangered species list;

Whereas, the Lakeside Daisy was literally saved by the tireless efforts of Marblehead resident Colleen “Casey” Taylor and Cleveland resident Ruth E. Fiscus;

Whereas, the Lakeside Daisy brings substantial notoriety to the Village of Marblehead due to its uniqueness and rarity;

Whereas, people across Ohio are celebrating this stunning flower;

Therefore, be it resolved that I, Jacqueline A. Bird, Mayor of the Village of Marblehead, proclaim May 12, 2012, Lakeside Daisy Day. On this day, I encourage all to take the opportunity to visit the ODNR Lakeside Daisy State Nature Preserve and enjoy the beauty of this rare and lovely flower.

LEGISLATION
Councilwoman Angie Kukay read the legislation by title only.

A. ORDINANCE NO. 7, 2012 – An Ordinance Providing For A Pay Increase For The Board Of Public Affairs Of The Village Of Marblehead. This was the third and final reading.

Motion to adopt Ordinance No. 7, 2012 made by Mr. Dorko and seconded by Mrs. Kozak. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes. Motion carried.

B. ORDINANCE NO. 8, 2012 – An Ordinance Requiring A Permit And Authorizing Fees To Tap Into The Village Of Marblehead Storm Sewer System. First reading; no action taken. Second reading will be May 24, 2012.

OLD BUSINESS
A. Accept Quote for Storm Sewer Repair – Mr. Dorko moved to accept the quote from Gill Construction in the amount of $8,890.00 and authorize the Mayor to take necessary action for repair of the storm sewer north of Clemons St. Second by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes. Motion carried.

B. ODOT Project/Culvert Update – Mr. Dorko gave a brief report of a recent meeting with Danbury Trustee Charles Scott and Lafarge representative Jeff Grashel. Both were receptive to sharing with the village costs associated with the repair of the culvert under SR 163 at Lakepoint Park.

C. Memorial Day Observance – The village will host the annual community Memorial Day service in James Park May 28.

D. Columbia Gas/Main St. Update – Solicitor Barney reported Columbia Gas has been in contact with the Water Superintendent regarding the gas line on Main St. that needs to be moved away from the water line.

E. Ice Rink – No commitment has been made by the Port Clinton Yacht Club regarding the ice rink. Future discussion was tabled until such time as the Yacht Club expresses further interest.

F. Master Trail Plan Status – Coastal Management had several recommendations for the final trail plan. Mr. McDonald will consult with Floyd Browne Group regarding these suggestions.

G. Recycled Bench Project – Mrs. Kozak shared information regarding the cost for different styles and sizes of benches made from recycled plastic. Mr. Myers moved to use the balance of the 2011 Solid Waste District allocation to purchase benches of recycled material. Second by Mr. McDonald. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes. Motion carried.

H. Clemons Cemetery Fence Quotes and Recycling Grant – Mr. Lucas submitted a quote from Budget Fence in the amount of $8,850.00 to replace fencing along Main St. at Clemons Cemetery but noted this fence is not of recycled aluminum. The quote received from Fremont Fence in the amount of $12,280.00 was for recycled aluminum. Mr. Lucas is still waiting to receive a final quote from Adkins fence. Mr. McDonald volunteered to attend the mandatory grant meeting on June 7 at the OSS Joint Solid Waste District office in the event Council wishes to proceed with an application for a recycling grant.

I. James Park Sandbox – Mayor Bird has received a lot of positive feedback regarding the recently completed sandbox at James Park. Suggestions were made that there be some type of lid to cover the sandbox when not in use and also to provide a small box to hold toys for use in the sandbox. Mr. Lucas will look into the feasibility of implementing these suggestions.

J. American Legal Publishing – Solicitor Barney reported the 2011 updates to the Code of Ordinances should be completed by the end of May.

K. Update on Permit Process for Road Cuts/Ordinance – Mr. Barney stated he has been investigating fees other entities charge in association with road cut permits. He said Bob Kusmer of Kusmer and Associates said fees can run anywhere from $35 per sq. ft. to $200 per sq. ft. and some places also require a bond be posted in the event repairs are later needed. Following discussion, Council agreed there should be a refundable deposit along with a bond in an amount equal to the deposit. Mr. Barney will prepare legislation for review at the next meeting.

L. Flex Time/Meeting Attendance – Mayor Bird reported that the recently passed policy regarding pay or flex time for required meeting attendance has created a potential problem for the zoning administrator and fiscal officer. Both are part-time employees whose pay is based on a maximum number of hours per year. Pay for the zoning administrator, in particular, corresponds with the number of hours he is required to have the office open each week and does not account for additional meetings. Council agreed for the current time that the Zoning Administrator and Fiscal Officer may adjust office hours to make up for time spent at required meetings.

NEW BUSINESS
A. Selection of Workers’ Comp MCO – Mrs. Sowers explained that every two years employers in Ohio are given an opportunity to designate a Managed Care Organization (MCO) to process workers’ comp claims. All employers in the state are required to designate an MCO and there is no cost involved. She said the village’s current MCO is Sheakley but noted that Comp Management, which serves as Marblehead’s third party administrator (TPA) for workers’ comp is also a qualified MCO. Following discussion, Mr. Myers moved to designate Comp Management as MCO for the village. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes. Motion carried.

B. Harsh Road – Mr. Lucas reported he was contacted by the Sanitary Engineer’s office regarding the condition of Harsh Road following the recent sewer replacement project in Island View. He said that heavy equipment has caused damage outside the construction area. The county is willing to repair this damage but pointed out that part of the damage resulted from problems with the existing road bed and wondered if the village would be willing to cooperate in upgrading the road bed in conjunction with the paving. Mr. Myers moved to authorize Mr. Lucas to obtain a quote from the County Sanitary Engineer’s Office for the repaving work on Harsh Rd. as well as extending it to Gilbert St. Second by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes. Motion carried.

C. Estimate for ADA Mats along Main Street – Council received a quote from Mainly Masonry to install handicapped accessible mats which meet ADA (Americans with Disabilities Act) standards at several crosswalk locations along Main Street prior to ODOT repaving the street. Mr. Dorko moved to accept the quote from Mainly Masonry in the amount of $3,200.00 for the ADA mats. Second by Mr. Myers. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes. Motion carried.

D. Schedule June Street Light Turn Off – Mayor Bird reminded that street lights along Main Street will be turned off in June to reduce swarms of Mayflies which are attracted to the lights.

E. Alexander Pike Test Boring – Council received several quotes for core sampling along Alexander Pike. After reviewing the quotes, Floyd Browne Group recommended accepting the lowest bid from Geotechnical Investigation in the amount of $2,990.00. Because test results will be used to determine specifications for any future waterline extension as well as road bed conditions for future paving, the Board of Public Affairs agreed to split the cost of the work with Council. Mr. Myers moved to accept the quote from Geotechnical Investigation in the amount of $2,990.00 for test borings on Alexander Pike with half of the cost, $1,475.00, to be paid by the Board of Public Affairs. Second by Mrs. Kozak. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes. Motion carried.

REPORTS
Solicitor
Mr. Barney reported receiving notification of a proposed settlement agreement of a Worker’s
Comp Claim. Because the claimant is no longer an employee and the claim is not included in the village’s experience rating a settlement would have no impact on the village. Council agreed to notify Comp Management that the village will not file an objection and will abide by the Bureau’s decision on the settlement agreement.
Finance and Records Committee
No report.

Beautification/Parks/Cemetery Committee
Mr. McDonald had nothing to report.

Streets/Sidewalks/Sewer Committee
Mr. Dorko stated a police cruiser recently received substantial damage when a deer ran into the side of it and asked if any action is required by Council to have it repaired. Chief Fultz advised that an insurance claim has been filed. Mr. Dorko added he will be unable to attend the May 24 meeting and was excused by Mayor Bird.

Utilities/Ferries/Waterfront
Mr. Myers had nothing to report.

Annexation/Subdivision/Planning Commission Committee
Mrs. Kozak had nothing to report.

Safety/Insurance Committee
Mrs. Kukay had nothing to report.

Fiscal Officer
Mrs. Sowers stated she has processed the first direct deposit payroll and said everything went smoothly.

Police Department
Chief Fultz announced that Officer Stacey Stetler is pregnant and will be coming off the road in about a month. Brief discussion was held on maintaining coverage for road patrols.

Fire Department
No report.

Street Commissioner
Mr. Lucas met recently with representatives of Terry Asphalt regarding paving options for Alexander Pike. They will submit an estimate for tar and chip which they determined is the most cost effective solution at this time

Zoning Administrator
Mr. Hruska had nothing to report.

Board of Public Affairs
Mr. Bird announced that the seeding has been done in the area of the Phase II waterline replacement along Main Street.

AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $101,555.70 was made by Mr. McDonald and seconded by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes. Motion carried.

EXECUTIVE SESSION
Mr. Myers moved to go into executive session at 7:48 p.m. to discuss employee compensation and acquisition of land for public purpose. Second by Mr. McDonald. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes. Motion carried.

Mayor Bird asked the Board of Public Affairs president to remain for the executive session.

Mayor Bird reconvened the meeting at 7:58 p.m.

EMPLOYEE COMPENSATION
Following the executive session, it was agreed that Council will not take any action on the request made May 8 by the Board of Public Affairs and the pay ordinance will stand as adopted.

ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mrs. Kozak. Meeting adjourned by unanimous vote at 7:59 p.m.

APPROVED:
_________________________________
Jacqueline A. Bird, Mayor

Attest:
____________________________________
Rhonda Botti Sowers, Fiscal Officer

April 26, 2012

VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD APRIL 26, 2012

Mayor Jacqueline Bird called the meeting to order at 6:00 p.m. and opened with the Pledge of Allegiance.

ROLL CALL AND ATTENDANCE
Answering roll call were Vickie Kozak, Angie Kukay, John McDonald, Duane Myers and John Starcher. Dean Dorko was excused.

Also present were Fiscal Officer Rhonda Botti Sowers, Street Commissioner Bryan Lucas and Zoning Administrator Bob Hruska.

Special guest in attendance was Denise Ventrone of the Ottawa County Improvement Corporation. There were no other visitors.

MINUTES
Minutes of the April 12, 2012 regular meeting were approved as submitted.

OCIC PRESENTATION
Denise Ventrone of the Ottawa County Improvement Corporation was present at the request of Council to explain the role her agency plays in business development and retention.

VISITOR COMMENTS
There were no visitor comments.

STREET COMMITTEE RECOMMENDATION
Mr. Lucas reported that the Street Committee met April 24 with Bob Kusmer of Kusmer and Associates to review the plans and specifications for the Clemons/Charles Street Improvements. After review, the Committee’s recommendation is that Council proceed with the project.

LEGISLATION
President Pro Tem John Starcher read the legislation by title only.

A. ORDINANCE NO. 7, 2012 – An Ordinance Providing For A Pay Increase For The Board Of Public Affairs Of The Village Of Marblehead. Second reading; no action taken. Third reading will be May 10, 2012.

B. RESOLUTION NO. 1, 2012 – A Resolution Authorizing The Mayor Of The Village Of Marblehead To Review Specifications, Advertise For Bids And Award Contracts Relating To The Clemons Street Improvement Project And Declaring An Emergency.

Motion to waive three readings on three separate occasions made by Mr. Myers and seconded by Mr. Starcher. Vote: Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

Motion to retain the emergency clause made by Mrs. Kukay and seconded by Mrs. Kozak. Vote: Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

Motion to adopt Resolution No. 1, 2012 made by Mr. Starcher and seconded by Mr. McDonald. Vote: Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

OLD BUSINESS
A. Clemons Cemetery Fence Quotes and Recycling Grant – Mr. Lucas said he is in the process of obtaining quotes from Adkins Fence and Budget Fence for replacement of the fence in front of Clemons Cemetery along Main Street.

Mrs. Sowers reported that the fence will be eligible for an OSS Joint Solid Waste District grant if it is made of at least 25% recycled material. She added that the fence quoted by Fremont Fence was made entirely of recycled aluminum. The grant awards are up to $10,000 with a minimum 20% match. Application deadline for the next grant cycle is June 30, 2012. Mrs. Sowers also noted that the annual $3,000 recycling allocation from OSS, part of which is used to defray cost of the leaf recycling program, could be applied toward the fence but it could not be used in conjunction with a grant.

Mrs. Kozak asked if the balance of the $3,000 recycling allocation could be used to purchase benches made of recycled materials. Council was in agreement that the balance of the allocation should be used for benches. Mrs. Kozak will obtain additional information and prices for Council’s consideration.

B. Memorial Day Update – Mayor Bird reported that Chief Fultz has coordinated activities for the Memorial Day parade and ceremony to be held May 28. Information has been sent to all of the participants.

C. Interviews with Fire District Consultant – The Mayor asked that all council members who have not yet met with the fire district consultant schedule a meeting for the next session which will be held May 5.

NEW BUSINESS
A. Storm Sewer Tap In and Road Cut Permit Applications – Council reviewed a proposed draft ordinance for a storm sewer tap process. It was determined that the ordinance should be revised to require permits be issued by the zoning inspector but inspections be done by the Street Commissioner. A lengthy discussion followed regarding permit fees. Final decision was that the fee be $250 with $200 refunded if it is installed properly and approved by the Street Commissioner.

REPORTS
Solicitor
No report.

Finance and Records Committee
Mr. Starcher noted that the Street Commissioner has obtained three quotes for repair work to be done on the storm drain line which traverses the Rickloff property north of the last catch basin on Clemons St. The quotes are in the amounts of $24,890, $22,800 and $8,890 with the lowest quote submitted by Gill Construction. Mr. Lucas recommended this repair work be done before the Clemons St. paving work.

Beautification/Parks/Cemetery Committee
Mr. McDonald reported the sandbox in James Park should be completed by Memorial Day.

Streets/Sidewalks/Sewer Committee
No report.

Utilities/Ferries/Waterfront
Mr. Myers had nothing to report.

Annexation/Subdivision/Planning Commission Committee
Mrs. Kozak stated the height variance requested by the Lakeside Association for a proposed fence along Harsh Road was approved by the Planning Commission at a special meeting held April 18.

Safety/Insurance Committee
Mrs. Kukay reported that the Fire Department recently conducted the following safety trainings: Everyone Goes Home video Vehicular Response and Fire Ground Safety; driver training road course; drafting and pumping of unit 557.

Fiscal Officer
Mrs. Sowers announced the Village received a 100% Safety Award certificate from the Bureau of Workers’ Compensation during the Safety Council CEO Breakfast held April 18. The award recognized a year with no injuries or lost time.

Police Department
No report.

Fire Department
No report.

Street Commissioner
Mr. Lucas said Terry Asphalt will be in the village next week to make recommendations on Alexander Pike paving options; the new backhoe has been delivered; the gas line replacement on Center Street is being done ahead of schedule.

Mr. Starcher relayed a request he had received for cleaning a catch basin on Clemons St. and asked if there is a schedule for catch basin cleaning in the village. Brief discussion followed and it was agreed there should be a schedule for routine cleaning of catch basins.

Zoning Administrator
Mr. Hruska said he is working on developing a storm sewer tap-in form for council’s consideration.

Board of Public Affairs
No report.

AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $76,469.00 was made by Mr. Starcher and seconded by Mrs. Kukay. Vote: Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 7:27 p.m.
APPROVED:
_________________________________
Jacqueline A. Bird, Mayor

Attest:
____________________________________
Rhonda Botti Sowers, Fiscal Officer

April 12, 2012

VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD APRIL 12, 2012

Mayor Jacqueline Bird called the meeting to order at 6:05 p.m. and opened with the Pledge of Allegiance.

ROLL CALL AND ATTENDANCE
Answering roll call were Dean Dorko, Vickie Kozak, Angie Kukay, John McDonald, Duane Myers and John Starcher.

Also present were Fiscal Officer Rhonda Botti Sowers, Street Commissioner Bryan Lucas, Fire Chief Doug Waugh, Zoning Administrator Bob Hruska and Board of Public Affairs members Tom Bird and George Danchisen.

Special guest in attendance was Larry Fletcher, Executive Director of the Ottawa County Visitors Bureau. There were no other visitors.

MINUTES
Minutes of the March 22, 2012 regular meeting were approved as submitted.

VISITOR COMMENTS
There were no visitor comments.

VISITORS BUREAU PRESENTATION
Larry Fletcher, Executive Director of the Ottawa County Visitors Bureau was present to provide council with an update on the Bureau’s activities and plans for the area tourist industry. He also showed Lake Erie Shores and Islands promotional commercials which will be broadcast throughout the area this year and next.

LEGISLATION
Mayor Bird explained that the following legislation was requested by action of the Board of Public Affairs and would grant pay increases in the same amount as those recently approved for Council. Fiscal Officer Sowers advised that sufficient funds are appropriated in the water revenue fund to provide for the pay increase.

President Pro Tem John Starcher read the legislation by title only.

A. ORDINANCE NO. 7, 2012 – An Ordinance Providing For A Pay Increase For The Board Of Public Affairs Of The Village Of Marblehead. No action taken. Second reading will be April 26, 2012.

OLD BUSINESS
A. Clemons Street Project – Following discussion at the last meeting it was discovered that legal notices were published for the Clemons Street improvement project prior to Council passing a resolution authorizing the work. The discovery was made and the process stopped before the date set for bids to be opened. The Street Committee will meet with Bob Kusmer of Kusmer and Associates to review the specifications and then make a recommendation to Council regarding this project.

B. Columbia Gas/Main Street Update – Solicitor Barney has not had a response from Columbia Gas regarding the need to relocate a line on Main Street. He will again attempt to make contact with the Columbia Gas representative.

C. Ice Rink – Mr. Barney reported the Port Clinton Yacht Club has not yet made a commitment regarding acquisition of the village’s ice rink.

D. Storm Sewer Tap In and Road Cut Permit Applications – After reviewing several samples Mr. Lucas and Mr. Barney recommended adopting a storm sewer tap process similar to that used by Oak Harbor. Mr. Starcher said there is also an issue with streets being cut for installation of utilities and he asked if the village should consider a policy for this type of activity as well to ensure the pavement is restored upon completion of the work. Discussion followed on permit fees, penalties for non-compliance, who would be responsible for issuing the permits and who would do inspections. Mr. Barney will prepare legislation for Council’s consideration regarding both issues.

E. Master Trail Plan Status – John McDonald advised that the public viewing/comment period has ended and said the few comments received were in favor of the project and the only questions were about the cost. The Plan will now be submitted to Yetty Alley of Coastal Management for review and approval.

F. Department Head Compensation for Attendance at Other Meetings – Expanding on action taken at the March 22 meeting regarding compensation for attendance at council meetings by department heads, Mr. Myers moved to authorize employees to be compensated if they are required to attend, on behalf of the village, meetings outside the realm of their normal work schedule. Second by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Mr. Barney will prepare an update to incorporate these actions into the personnel policy.

G. Clemons Cemetery Fence Quotes – Mr. Lucas submitted quotes from Fremont Fence for replacing the fence in front of Clemons Cemetery along Main Street. Cost for 335 ft. of aluminum fence similar to the style installed at Sackett Cemetery in Danbury Township was $12,280.00. Price for 335 ft. of black vinyl coated chain link fence was $4,619.00. Council agreed that their preference would be for the aluminum fence. Mr. Lucas was asked to obtain additional quotes and also to find out whether it could be replaced in sections. Mr. Myers suggested the aluminum fence might qualify for a grant through the OSS Solid Waste District if it is made of recycled material.

H. Annual Review of Streets – Mr. Dorko reported that he and Street Commissioner Lucas have conducted the annual tour of village streets. Roads under in needs of paving included Center Street, Harsh Road from 4th Street to Gilbert and Prairie Street from James to Stone. Discussion was held on options for Alexander Pike as well. Mr. Dorko recommended the village consider purchasing a crack sealer which could extend the life of the pavement.

New Business
A. Memorial Day Expenses for American Legion and VFW – Mr. McDonald moved to contribute $100 each to American Legion Post 555 and VFW Post 7572 to use for Memorial Day expenses. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes.

REPORTS
Solicitor
With regard to purchase of the Richmond property, Mr. Barney stated the village will need to
deposit $1000.00 earnest money with Tomi Johnson of Howard Hanna Realty, after which the
paperwork will be prepared for the transfer.

Finance and Records Committee
Mr. Starcher said he met recently with Mrs. Sowers to review financial information. He will continue this practice and meet with the Fiscal Officer on the second Wednesday following the close of each quarter. Information learned from these sessions can then be discussed at the next regular Finance Committee meeting.

Beautification/Parks/Cemetery Committee
Mr. McDonald reported that he and Mr. Lucas attended the TMACOG Transportation Summit on March 30. Of particular interest was the session on Safe Routes to Schools. He also said he would like to see a sandbox in James Park. Mr. Lucas estimated the cost for sand and lumber is between $300 and $500. Council agreed to proceed with a sandbox for the park.

Streets/Sidewalks/Sewer Committee
Mr. Dorko did not have anything further to report for his committee but did advise he will not be able to attend the next council meeting because he will be in Texas for his son’s wedding. Mayor Bird excused Councilman Dorko from the April 26 meeting.

Utilities/Ferries/Waterfront
Mr. Myers had nothing to report.

Annexation/Subdivision/Planning Commission Committee
Mrs. Kozak had nothing to report.

Safety/Insurance Committee
Mrs. Kukay stated she and Chief Waugh attended the fire district exploratory meeting on April 10. Chief Waugh reported the consulting group has compiled information from the first set of surveys. This information resulted in the preparation of a more specific survey that the Chief distributed and asked that they be completed and returned by April 18. The Chief added that one of the next steps for the consulting firm will be to schedule individual meetings with village officials.

Fiscal Officer
Mrs. Sowers announced that the regular biennial audit has begun. She also said she is working with the Marblehead Bank to setup direct deposit of payroll for village employees and officials.

Police Department
No report.

Fire Department
Chief Waugh announced that the Fire Department computer crashed recently. A new computer was purchased however, while installing software on the new computer, it was discovered that the Firehouse software which is used to transmit mandatory reports to the state, was an old version that could not be transferred. Cost to obtain the current version of Firehouse is $1800.00. The software has been ordered and, once installed, the Chief will need to re-enter all activity from the beginning of the year in order to generate the required reports.

Authorize Ambulance Purchase
Chief Waugh reported the department has located an ambulance that will fit their needs and the cost is less than the $180,000.00 appropriated by Council. The unit is a McCoy Miller demo ambulance available from Burgess Hearse and Ambulance under a state purchasing contract. Cost after trade-in is $176,819.00. A copy of the quote was submitted for Council’s review.
Mr. Dorko moved to authorize the purchase of a McCoy Miller ambulance from Burgess in the amount of $176,819.00. Second by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

Street Commissioner
Mr. Lucas announced he has received a third quote for repairs to the storm sewer which traverses the Rickloff property. Solicitor Barney confirmed that the easement has been prepared and sent to Mrs. Rickloff for her signature. Mr. Lucas, Mrs. Kozak and Mrs. Sowers will attend the Safety Council CEO Breakfast at the Catawba Island Club on April 18.

Zoning Administrator
Mr. Hruska said he has submitted website update information and photos to the village webmaster.

Board of Public Affairs
Mr. Bird reported that Verizon will be upgrading antennas on the water tower. Mr. Danchisen announced that the Board of Public Affairs voted to share in the cost of the Richmond property purchase.

AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills including March payroll in the amount of $65,374.09 was made by Mr. Starcher and seconded by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 7:59 p.m.

APPROVED:
_________________________________
Jacqueline A. Bird, Mayor

Attest:
____________________________________
Rhonda Botti Sowers, Fiscal Officer


March 22, 2012

VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD MARCH 22, 2012

Mayor Jacqueline Bird called the meeting to order at 6:00 p.m. and opened with the Pledge of Allegiance.

ROLL CALL AND ATTENDANCE
Answering roll call were Vickie Kozak, Angie Kukay, John McDonald, Duane Myers and John Starcher. Dean Dorko was absent.

Also present were Fiscal Officer Rhonda Botti Sowers, Street Commissioner Bryan Lucas, Police Chief Greg Fultz, Zoning Administrator Bob Hruska and Board of Public Affairs members Tom Bird and George Danchisen.

There were no visitors in attendance.

MINUTES
Minutes of the March 8, 2012 regular meeting were approved as submitted.

VISITOR COMMENTS
There were no visitor comments.

LEGISLATION
President Pro Tem John Starcher read the legislation by title only.

A. ORDINANCE NO. 6, 2012 – An Ordinance Amending Ordinance No. 4, 2012 To Make Appropriations For Current Expenses And Other Expenditures Of The Village Of Marblehead, State of Ohio, During The Fiscal Year Ending December 31, 2012 And Declaring An Emergency.

Motion to waive three readings on three separate occasions made by Mr. Myers and seconded by Mr. McDonald. Vote: Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

Motion to retain the emergency clause made by Mr. Starcher and seconded by Mrs. Kukay. Vote: Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

Motion to adopt Ordinance No. 6, 2012 made by Mrs. Kozak and seconded by Mr. McDonald. Vote: Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

OLD BUSINESS
A. Code of Ordinances – Council received an estimate from American Legal Publishing in the amount of $2,300.00 to $3,300.00 to update the village’s Code of Ordinances plus an additional $303.00 for the Folio/Internet version. This update is to incorporate legislation adopted from September 2010 through December 2011.

Mr. Starcher moved to accept the estimate and authorize American Legal Publishing to proceed with updating the Code of Ordinances. Second by Mr. Myers. Vote: Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

B. Marblehead Bank Daisy Run – Mayor Bird confirmed that the Marblehead Bank will conduct the annual Daisy Run on Saturday, May 12, 2012. Patti Pepa is the bank representative who will work with Chief Fultz and Street Commissioner Lucas to coordinate this activity which is held on Alexander Pike.

NEW BUSINESS
A. Annual Renewal of Liquor Licenses – Annual notification was received from the Ohio Dept. of Commerce, Division of Liquor Control that all liquor licenses in the village will expire on June 1 and need to be renewed. If there are any objections to the renewal of a license it must be filed by Council prior to that date. Council had no objection to the renewal of any village liquor permit.

B. 2012 Memorial Day Service – The village will host this year’s community-wide Memorial Day Service. At the Mayor’s request, Chief Fultz will coordinate the event. It will be held May 28 in James Park.

C. Ottawa County District Advisory Council Meeting – Mayor Bird reported briefly on the annual District Health Advisory Council meeting which she attended on March 15.

REPORTS
Finance and Records Committee
Mr. Starcher announce that Daisy Day, Inc. officially met to disband and dissolve its assets. As a result, the group presented a check in the amount of $1,934.83, to the village to be used for a park project since that was the focus of the Daisy Day organization. The Mayor and Fiscal Officer extended thanks on behalf of Council.

Beautification/Parks/Cemetery Committee
Mr. McDonald said he has received requests for a sandbox at James Park. He and Mr. Lucas will look into specifications for adding a sandbox to the park. Comments on the Master Trail Plan will be received through March 31 after which the Plan will be submitted to Coastal Management for final review and approval. Mr. McDonald stated the condition of the perimeter fence along the road at Clemons Cemetery is in need of repair or replacement. Following brief discussion Council agreed to have Mr. Lucas obtain quotes for consideration.

Streets/Sidewalks/Sewer Committee
No report.

Utilities/Ferries/Waterfront
Mr. Myers is making arrangements to have a representative from the Community Improvement Corporation attend a future Council meeting.

Annexation/Subdivision/Planning Commission Committee
Mrs. Kozak had nothing to report.

Safety/Insurance Committee
Mrs. Kukay reported that Sheriff Steve Levorchick plans to be at the April 12 Council meeting. On March 14 she and Chief Waugh attended the annual meeting with the Danbury Township Trustees regarding the fire and EMS contracts. The following departmental trainings were conducted in March: Police Department – Bank Security; Water Department – Working in Temperature Extremes.

Fiscal Officer
Mrs. Sowers reported the new UAN printer has been received and installed.

Police Department
Chief Fultz reminded everyone that the annual Easter Egg Hunt will be conducted at 1 p.m. in James Park on Saturday, April 7. The Chief said each year the department rents a costume for the Easter and Christmas events at the Park. He said rental is $100 and the costumes can be purchased for around $300. Council authorized the Chief to obtain prices for costumes.

Fire Department
No report.

Street Commissioner
Mr. Lucas reported that the backhoe is in Canton but it was received with the wrong forks attached. The correct forks have been ordered and the backhoe will be delivered once they have been installed. The inside of the Radar Park building is nearing completion. Seasonal employee Steve Dress will return to work April 2. Mr. Lucas has obtained two estimates for the Clemons St. storm sewer repair and is awaiting a quote from Gill Construction. The Clemons/Charles St. project is ready for bids; legislation for this project will be prepared for the April 12 meeting.

Zoning Administrator
Mr. Hruska had nothing to report.

Board of Public Affairs
Mr. Bird had nothing to report.

AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $8,402.52 was made by Mrs. Kozak and seconded by Mr. McDonald. Vote: Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-abstained. Motion carried.

EXECUTIVE SESSION
Mr. Starcher moved to go into executive session at 6:45 p.m. for the purpose of discussing purchase of property for public purposes and employee compensation. Second by Mrs. Kukay. Vote: Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

Mayor Bird reconvened the meeting at 7:04 p.m.

Department Heads Attendance at Council Meetings
Mr. Starcher moved that all department heads, when attending a Council meeting, be paid for their time, either by having that time accumulate on their regular payroll hours or by using flex time for that pay period. Second by Mrs. Kukay. Vote: Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

Purchase of Richmond Property
Mr. Myers moved to authorize President Starcher to sign and ratify any signatures on documents for the express purpose of purchasing the Richmond property located adjacent to the water department with the cost to be equally divided between the Village of Marblehead and the Board of Public Affairs upon approval by the BPA and also authorizing the Mayor to sign any further documents to complete the transfer of this property. Second by Mr. McDonald. Vote: Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 7:10 p.m.

APPROVED:
_________________________________
Jacqueline A. Bird, Mayor

Attest:
____________________________________
Rhonda Botti Sowers, Fiscal Officer


March 8, 2012

VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD MARCH 8, 2012
The meeting was called to order at 6:03 PM.

Pledge of Allegiance

Roll Call of Council Members
Dean Dorko, Vickie Kozak, Angie Kukay, John McDonald, Duane Myers and John Starcher were all present.
Fiscal Officer Rhonda Botti Sowers was excused. Councilwoman Angie Kukay was designated to record the minutes.

Minutes:
The meeting minutes of the Regular Session February 23, 2012 stand as written.
The meeting minutes of the Special Meeting February 27, 2012 stand as written.

Mayor Bird amended the agenda by removing Guest Speaker Ottawa County Sheriff Steve Levorchick and adding an Executive Session for the Purchasing of Property for Public Use which will follow the Payment of Bills.

Ottawa County Sheriff Steve Levorchick unable to attend Council Meeting due to illness. Sheriff Levorchick has been rescheduled to attend the April 12 Regular Meeting.

Visitor comments:
Joanne Shearer of Cottage Cove wanted to know when their public street would be sealed. Mayor Bird indicated Street Commissioner Bryan Lucas would be the contact person for this concern. In his absence, Street Committee Chairman, Councilman Dean Dorko noted the concern and will refer the issue to Street Commissioner Bryan Lucas. Street Commissioner Dorko will follow up with Mrs. Shearer pending outcome.

Legislation:
President Pro Tem John Starcher read the legislation by title only.

Ordinance No. 5, 2012 – An Ordinance Providing For A Pay Increase For The Village
Council & The Mayor of the Village of Marblehead. Third reading
Motion to adopt made by Councilman Myers and second by Pres. Pro Tem Starcher. All ayes.
Ordinance #5 adopted.

Old Business:
ODOT Project/Culvert Update:
Solicitor Jim Barney is researching ORC regarding ownership and responsibility of the property based on a recent title search. It was noted ODOT has referred the culvert repair responsibility to the village as the culvert is located within the municipality. Mr. Barney will continue to
research the legality of this action. He will have more information at the next council meeting.
The draft letter to the Township Trustees discussed at a prior meeting has been written by Mayor Bird, but tabled until Solicitor Barney completes his research.

Columbia Gas/Main Street Update:
Solicitor Jim Barney reports no response yet. He will send another e-mail.

Ice Rink Update
Solicitor Jim Barney reports he received the Ice Rink information from B.Lucas and will provide this to the Port Clinton Yacht Club for their review and possible interest in purchasing the ice rink from the village.

Master Trail Plan Status:
Councilman John McDonald reports that copies of the Master Plan for the Bike Trail have been located for public viewing at Marblehead Village Town Hall, the Ottawa County Visitors Bureau and the Chamber of Commerce. A Public Notice will be put in the Local Newspaper next week to run for two weeks to inform the public and listing an end date for viewing. Mayor Bird asked if Councilman McDonald would keep in touch with Floyd Brown for the next step on this project.

Record Commission Update:
Mayor Bird informed the official membership of the Records Commission is to be made of a Chairman/Secretary (B.Hruska), Fiscal Officer, Solicitor and Citizen. B.Hruska reported Mary Glovinsky volunteered for the citizen position. B.Hruska is moving along with the project and anticipates the 1st meeting to be held in the very near future.
The Radar Park Storage Building is close to being ready for record storage. Pres. Pro Tem. Starcher and B. Lucas are in the checking process of pricing holding racks & will keep council informed of results.

Ottawa County Improvement Corporation:
Councilman Duane Myers reports Denise Ventrone of OCIC will attend the April 19th Council Meeting to explain what OCIC does and what their organization can provide to the village.

New Business:
Mayor Bird will be out of town 3/9/12 & 3/10/12. Pres Pro Tem J. Starcher will be available if necessary.

Committee Reports:
Solicitor Jim Barney-Nothing to report

Pres. Pro Tem John Starcher-Nothing to report

Councilman John McDonald- Attended the recent Safe Route to Schools Meeting has an information packet for those interested.

Councilman Dean Dorko-Nothing to report

Councilman Duane Myers-Nothing to report

Councilwoman Vickie Kozak-Nothing to report

Councilwoman Angie Kukay- Provided the original contract for the Marblehead and Lakeside VFD Merger Study. Contract will be given to the Fiscal Officer. Administration Members were given a Voluntary Questionnaire from the sub-committee for completion with a deadline is 3/16/12. Questionnaires are to be returned to A. Kukay. A Thank You Letter from the Ohio Veterans Home in regards to the Cell Phone for Soldiers Program was shared expressing gratitude for village contribution and support.

Zoning Administrator Bob Hruska-Nothing to report

BPA President Tom Bird-Nothing to report

Payment of Bills:
Councilman Myers made the motion and second by Councilman Dorko. All ayes.

Motion to adjourn and go into Executive Session to discuss Purchase of Property made by Pres. Pro Tem Starcher and second by Councilwoman Kozak at 6:35PM. All ayes. Mayor Bird asked BPA Pres. Bird and BPA Member George Danchisen to remain for the session.

Motion to return back into regular session made by John Starcher and second
by Vickie Kozak at 6:58 PM. All ayes.

Motion to adjourn the Regular Meeting made by Councilman Kukay and second by Pres. Pro Tem Starcher. All ayes.

Council Meeting adjourned at 6:59 P.M.

APPROVED:
________________________________
Mayor Jacqueline A. Bird


ATTEST:
_____________________________
Councilwoman Angie Kukay
For Fiscal Officer Rhonda Botti Sowers

February 27, 2012 Special Meeting

VILLAGE OF MARBLEHEAD SPECIAL COUNCIL MEETING
HELD FEBRUARY 27, 2012
Mayor Jacqueline Bird called the special meeting to order at 5:07 p.m. and opened with the Pledge of Allegiance. The meeting was called for the purpose of adopting Ordinance 4, 2012, the Appropriations Ordinance and for a second reading of Ordinance 5, 2012.

ROLL CALL AND ATTENDANCE
Answering roll call were Vickie Kozak, Angie Kukay, John McDonald, Duane Myers and John Starcher. Dean Dorko was excused.

Also present were Fiscal Officer Rhonda Botti Sowers and Fire Chief Doug Waugh.

There were no visitors in attendance and no visitor comments.

LEGISLATION
President Pro Tem John Starcher read the legislation by title only.

A. ORDINANCE NO. 4, 2012 – Annual Appropriation Ordinance. An Ordinance to Make Appropriations for Current Expenses and Other Expenditures of the Village of Marblehead, State of Ohio, During Fiscal Year Ending December 31, 2012 and Declaring An Emergency.

Motion to waive three readings on three separate occasions made by Mr. Myers and seconded by Mrs. Kukay. Vote: Mrs. Kozak-; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

Motion to retain the emergency clause made by Mrs. Kozak and seconded by Mr. McDonald. Vote: Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

Motion to adopt Ordinance No. 4, 2012 made by Mrs. Kukay and seconded by Mr. McDonald. Vote: Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

B. ORDINANCE NO. 5, 2012 – An Ordinance Providing For A Pay Increase For The Village Council and the Mayor of the Village of Marblehead. No action taken. Third reading will be March 8, 2012.

ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 5:10 p.m.

APPROVED:
_________________________________
Jacqueline A. Bird, Mayor

Attest:

____________________________________
Rhonda Botti Sowers, Fiscal Officer

February 23, 2012

VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD FEBRUARY 23, 2012
Mayor Jacqueline Bird called the meeting to order at 6:00 p.m. and opened with the Pledge of Allegiance.

ROLL CALL AND ATTENDANCE
Answering roll call were Dean Dorko, Vickie Kozak, Angie Kukay, and John Starcher. John McDonald and Duane Myers were excused.

Also present were Fiscal Officer Rhonda Botti Sowers, Fire Chief Doug Waugh, Street Commissioner Bryan Lucas and Zoning Administrator Bob Hruska.

There were no visitors in attendance.

Mayor Bird amended the agenda to add Ordinance 5, 2012. The Mayor also announced that the reading of Ordinance 4, 2012 will be a first reading and set a special meeting for 5 p.m. Monday, February 27, 2012 at the Fire Station for the purpose of adopting Ordinance 4, 2012 the Appropriations Ordinance and for a second reading of Ordinance 5, 2012.

MINUTES
Minutes of the February 9, 2012 regular meeting were approved as submitted.

VISITOR COMMENTS
There were no visitor comments.

LEGISLATION
President Pro Tem John Starcher read the legislation by title only.

A. ORDINANCE NO. 4, 2012 – Annual Appropriation Ordinance. An Ordinance to Make Appropriations for Current Expenses and other Expenditures of the Village of Marblehead, State of Ohio, During Fiscal Year Ending December 31, 2012 and Declaring An Emergency. No action could be taken as an emergency measure. Second reading will be February 27, 2012.

Finance Chair John Starcher and Fiscal Officer Rhonda Sowers explained various provisions in the 2012 appropriations.

B. ORDINANCE NO. 5, 2012 – An Ordinance Providing For A Pay Increase For The Village Council & The Mayor of the Village of Marblehead. No action taken. Second reading will be February 27, 2012.

OLD BUSINESS
A. Volunteer Fire Association/New Ambulance – Following discussion at the last meeting regarding the Fire Department’s 2012 budget request for a new ambulance, Chief Waugh reported the Marblehead Volunteer Fire Association agreed to assist in funding this purchase, similar to the arrangement used to purchase the last fire engine. The Association agreed to contribute $10,000 the first year and a minimum of $5,000 per year for the following four years. The Department is currently looking at ambulances to determine specifications for their needs. Mr. Starcher said $180,000 has been allocated for this expense in the 2012 appropriations. This equipment would be ordered through the State Purchasing program.

B. Website Updates – Mr. Hruska has been reviewing pages on the current website to determine what updates need to be made to keep the site current. He has made arrangements for pictures and bios of new employees to be uploaded.

C. Records Commission Update – Mr. Hruska said he is still waiting for a records schedule from the Fiscal Officer after which the Records Commission will convene to develop the retention schedule. Discussion followed on the need to appoint a citizen representative to the Commission.

NEW BUSINESS
A. Renew Contract with County Prosecutor – Mayor Bird reported the County Prosecutor is willing to continue prosecuting cases filed for violation of Village ordinances at the same contracted price as last year.

Mr. Starcher moved to renew the annual contract with the Ottawa County Prosecutor. Second by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. Starcher-yes. Motion carried.

B. Marblehead Bank 5K Run – The Marblehead Bank will once again sponsor the 5K run in May. The event will be coordinated with the street and police departments. Mayor Bird will issue a Daisy Day proclamation in conjunction with the run.

C. Re-Purchase Cemetery Lots – Ben and Wendy Richmond have asked to sell their cemetery lots back to the Village as they are leaving the area and will no longer need them.

Mrs. Kozak moved to purchase lots 15, 16, 17 and 18 in Block E of Clemons Cemetery back from Ben and Wendy Richmond for the original sale price of $80 per lot. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. Starcher-yes. Motion carried.

REPORTS
Mayor
Mayor Bird reported that Larry Fletcher of the Ottawa County Visitors Bureau sent an annual report of the Bureau’s activity and offered to attend a Council meeting to present information. The Mayor will contact him to arrange a time for him to meet with Council.

Solicitor
No report.

Finance and Records Committee
Mr. Starcher had nothing to report.

Beautification/Parks/Cemetery Committee
No report.

Streets/Sidewalks/Sewer Committee
Mr. Dorko had nothing to report.

Utilities/Ferries/Waterfront
No report.

Annexation/Subdivision/Planning Commission Committee
Mrs. Kozak had nothing to report.

Safety/Insurance Committee
Mrs. Kukay reported the following departmental trainings were conducted in February: Fire Department – Small Equipment Operations Safety as well as Trench Safety-Crush Injury Treatments; Police Department – CPR Refresher; Street/Maintenance Department – Power Tool Safety as well as CPR refresher.

Fiscal Officer
Mrs. Sowers had nothing to report.

Police Department
No report.

Fire Department
Chief Waugh reported the contract with Robert Leonard Planning and Consulting has been signed by all parties and a grant application is being prepared in the hope of covering the cost of the study.

Street Commissioner
Mr. Lucas reported that he has been working with Kusmer & Associates to review the bid specifications for the Clemons/Charles Street improvement project. Dave Shrock will be unable to do the storm sewer line repair so Mr. Lucas will be seeking quotes from other excavators. CEO Safety Council event will be the first part of March. The Radar Park building renovations are proceeding well. Solicitor Barney advised it is permissible for Mr. Veverka to remove the roof from the Gresh house as long as he will sign a release of liability. The backhoe should be delivered in the next few weeks after which Mr. Lucas plans to begin demolition of the Gresh house.

Zoning Administrator
Mr. Hruska stated he has begun the process of creating the color zoning map on the new computer. Regarding an anonymous zoning violation complaint, Mr. Hruska reported the property at 1222 Wesleyan is permitted to have short-term rentals because the property was being used legally for that purpose before zoning was adopted, making it a grandfathered use.

Board of Public Affairs
No report.

AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $9,061.80 made by Mr. Starcher and seconded by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. Starcher-yes. Motion carried.

ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 7:17 p.m.

APPROVED:
_________________________________
Jacqueline A. Bird, Mayor

Attest:

____________________________________
Rhonda Botti Sowers, Fiscal Officer


February 9, 2012

VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD FEBRUARY 9, 2012
Mayor Jacqueline Bird called the meeting to order at 6:00 p.m. and opened with the Pledge of Allegiance.

ROLL CALL AND ATTENDANCE
Answering roll call were Dean Dorko, Angie Kukay, John McDonald, Duane Myers and John Starcher. Vickie Kozak was excused.

Also present were Fiscal Officer Rhonda Botti Sowers, Solicitor Jim Barney, Fire Chief Doug Waugh, Street Commissioner Bryan Lucas and Zoning Administrator Bob Hruska.

There were no visitors in attendance.

Mayor Bird amended the agenda to add Ordinance 3, 2012.

MINUTES
Minutes of the January 26, 2012 meeting were corrected to note that Bryan Lucas will coordinate the Danbury School project with principal Karen Abbot. Minutes were approved as amended.

RULES OF COUNCIL FOR 2012
Mr. Starcher moved to adopt the Rules of Council for 2012. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

LEGISLATION
President Pro Tem John Starcher read the legislation by title only.

A. ORDINANCE NO. 1, 2012 – An Ordinance Providing For A Pay Increase & Setting Wage Rates for Employees in the Village of Marblehead & Declaring an Emergency.

Motion to waive three readings on three separate occasions made by Mr. Myers and seconded by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

Motion to retain the emergency clause made by Mr. Starcher and seconded by Mr. Myers. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

Motion to adopt Ordinance No. 1, 2012 made by Mr. Dorko and seconded by Mr. McDonald. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

B. ORDINANCE NO. 2, 2012 – A Preliminary Ordinance Regarding the Resurfacing of St. Rt. 163 from near Tower Street to S. Alexander Pike, a Distance of 3.37 Miles, More or Less, Repealing Ordinance No. 17, 2011, and Declaring an Emergency.

Motion to waive three readings on three separate occasions made by Mr. Myers and seconded by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

Motion to retain the emergency clause made by Mr. Starcher and seconded by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

Motion to adopt Ordinance No. 2, 2012 made by Mr. Starcher and seconded by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

C. ORDINANCE NO. 3, 2012 – An Ordinance Ratifying the Street Commissioner’s Pay Raise and Declaring an Emergency.

Motion to waive three readings on three separate occasions made by Mr. Starcher and seconded by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

Motion to retain the emergency clause made by Mr. Myers and seconded by Mr. McDonald. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

Motion to adopt Ordinance No. 3, 2012 made by Mrs. Kukay and seconded by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

Mr. McDonald was excused following legislation.

OLD BUSINESS
A. Columbia Gas Bill Update – Solicitor Barney informed Council that Columbia Gas has agreed to not charge the village for costs incurred when a gas line was broken on Clemons St. last year and the village will not pursue restitution for costs incurred due to improper installation of the gas line. Mr. Barney reminded Columbia Gas of the need to relocate improperly installed gas lines along Main St. prior to ODOT resurfacing the road. He will advise Council of the response when he hears back from the gas company.

B. Development of Storm Sewer Tap In Permit Application – Mr. Barney and Mr. Lucas are continuing to work on development of a sewer tap in application.

C. ODOT Project/Culvert – SR 163 Update – Mr. Lucas said he has not had success yet coordinating a meeting with Danbury Township Trustee President Charles Scott and a representative of Lafarge for further discussion on the culvert replacement under SR 163 at Lakepoint Park.

D. American Legal Publishing, 2011 Ordinances – Mrs. Sowers reported she has the ordinances and resolutions adopted since September 2010 ready to be scanned and submitted to American Legal Publishing within the next week.

E. Ice Rink – Research is being done to determine how purchase of the ice rink was originally funded before a decision can be made as to its disposition.

F. Master Trail Plan/Update on Final Version – Mayor Bird reported the final version of the Master Trail Plan has been prepared. The Plan will now be placed on display in several locations in the community for a two week period to give the public an opportunity to view and provide input. Following the comment period the committee will seek grant funding to begin implementation of the plan.

G. Danbury School Project Update – Mr. Lucas said he spoke with High School Principal Karen Abbott and learned that this year the school plans two types of community projects. One will be a project to give back to the community such as last year’s park clean-up and the other will be an academic project such as a survey or study. He will be meeting again with Mrs. Abbott in the near future to discuss project ideas.

NEW BUSINESS
A. Estimates for Radar Park Improvements – Proposals were received from Starcher Enterprises, Marblehead and from Jim’s Plumbing & Heating, Green Springs for installation of a Fujitsu split heat pump at the Radar Park building. Mr. Starcher recused himself and left the room during discussion. Quote from Jim’s Heating was in the amount of $3,775.00 and quote from Starcher Enterprises was for $3,200.00. The building is currently being adapted for storage of village records which requires it have heating and cooling. Following discussion, Mr. Dorko moved to accept the lower priced quote submitted by Starcher Enterprises. Second by Mr. Myers. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Starcher-abstained. Motion carried.

B. Annual Donation to Ottawa County Drug Task Force – Mr. Starcher moved to donate $500 to the Ottawa County Drug Task Force. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

C. Establish Annual Review of Streets March 2012 – Mr. Dorko and Mr. Lucas will schedule the annual review of village streets for next month.

D. Renew Agreement with Transcore for Warning Siren Maintenance – Mr. Starcher moved to renew the annual agreement with Transcore for maintenance of the village’s two warning sirens at a cost of $700 each. Second by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

REPORTS

Mayor
Mayor Bird reported that St. Joseph’s Church is planning a two day festival in James Park on
July 7th and 8th . This will take the place of the church’s fall festival. It is hoped this festival will become an annual summer event.

The Mayor expressed concern over the recent announcement that Richmond Gallery will be closing next month and the Richmonds retiring to their home in Maine. She noted that Mr. and Mrs. Richmond own several commercial properties in the village and shared a letter from a tenant of one of these buildings who is also concerned about the loss of business in the village. Mayor Bird recommended taking a pro-active approach and suggested a committee be formed to study this situation. A lengthy discussion followed. Decision was made that Mr. Myers will contact the Ottawa County Improvement Corporation for suggestions and advice prior to creation of a Council sub-committee.

Solicitor
No report.

Finance and Records Committee
Mr. Starcher reported work is continuing on 2012 appropriations. He added that the committee is studying pay increases for elected officials.

Beautification/Parks/Cemetery Committee
Mr. McDonald submitted a written report to advise that a meeting of the Safe Routes to School committee was held February 7. The next meeting will be held at 6 p.m. February 20 at Danbury School.

Streets/Sidewalks/Sewer Committee
Mr. Dorko had nothing to report.

Utilities/Ferries/Waterfront
Mr. Myers had nothing to report.

Annexation/Subdivision/Planning Commission Committee
No report.

Safety/Insurance Committee
Mrs. Kukay reported the Water Department conducted training in January regarding setting up a safe traffic control zone.

Fiscal Officer
Mrs. Sowers had nothing to report.

Police Department
No report.

Fire Department
Chief Waugh recently conducted CPR renewal training for the police department and street commissioner. The Chief reported the department’s front line ambulance, a 1999 vehicle with over 90,000 miles, was recently out of service for repairs and added that work on this vehicle is averaging $1500 per year. A new ambulance was included with the department’s budget request for 2012 and he expressed hope that it will be possible to purchase one this year. He added that the volunteer fire association is willing to work jointly with the village to fund this purchase. In response to a question from Mr. Starcher, Chief Waugh stated there is a need for this ambulance even if the Lakeside and Marblehead fire departments are combined. The Chief said the committee which is studying the proposal to merge fire departments will meet again on February 14. Both the county prosecutor and the village solicitor have reviewed and approved the contract with Robert Leonard to conduct an evaluation and feasibility study for a joint fire district.

Street Commissioner
Mr. Lucas said the village is required to install handicapped accesses at several crosswalks along Main Street prior to the road being resurfaced this year. He said that one of these locations is in front of Richmond Gallery and wondered if that crosswalk is still necessary now that the Gallery is closing. There is another crosswalk just west of the Gallery leading to the VFW. It was suggested Mr. Lucas contact Mr. Richmond to see if he still feels there is a need for a crosswalk leading to his building.

Zoning Administrator
Mr. Hruska reported that a zoning violation regarding a dumpster at a commercial location has been resolved by the removal of the dumpster. He also reported receiving an anonymous complaint regarding a property which is being advertised for transient rental.

Board of Public Affairs
No report.

VISITOR COMMENTS
There were no visitor comments.

AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $48,269.70 which includes January payroll made by Mrs. Kukay and seconded by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. Myers-yes; Mr. Starcher-abstained. Motion carried.

ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 7:45 p.m.

APPROVED:
_________________________________
Jacqueline A. Bird, Mayor


Attest:

____________________________________
Rhonda Botti Sowers, Fiscal Officer

January 26, 2012

VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD JANUARY 26, 2012

Mayor Jacqueline Bird called the meeting to order at 6:00 p.m. and opened with the Pledge of Allegiance.

ROLL CALL AND ATTENDANCE
Answering roll call were Dean Dorko, Angie Kukay, John McDonald and John Starcher. Vickie Kozak and Duane Myers were excused.

Also present were Fiscal Officer Rhonda Botti Sowers, Fire Chief Doug Waugh, Street Commissioner Bryan Lucas and Zoning Administrator Bob Hruska.

Visitor in attendance was Trevor Ross.

MINUTES
Minutes of the January 12, 2012 meeting were approved as submitted.

LEGISLATION
There was no legislation.

OLD BUSINESS
A. Safe Routes To School Meeting – Mayor Bird announced that the initial meeting for the Safe Routes To School program will be held February 20 at 6:00 p.m. at the Danbury Township Hall. John McDonald will be the Village representative for this group.

B. Master Trail Plan Meeting – John McDonald reported a Master Trail Plan meeting was held January 24. He provided a draft of the plan for Council to review and explained the rest of the procedures that need to be completed before seeking grant funding.

C. Revisions To Rules of Council – Mayor Bird noted two revisions which will be incorporated into the Rules of Council and reminded everyone that the Rules will be adopted at the first regular meeting in February. The two revisions noted are to move visitor comments to the beginning of the agenda and make a correction that the Finance Committee meets one half hour before each regular meeting.

D. Backhoe Purchase – Mr. Lucas reported that Akron Tractor was able to obtain a backhoe that meets the Village’s criteria but also has several options not requested which add an additional $1603.78 to the price. Mr. Dorko pointed out that if Council waits to order the exact equipment specified it will be into the next model year when prices will be increasing an estimated 12%.

Mr. Starcher moved to accept the revised quote from Akron Tractor for a New Holland backhoe in the amount of $69,193.42. Second by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

E. Fire Meeting – Chief Waugh reported to Council on the progress of the committee which was formed to study a proposal to combine the Marblehead and Lakeside Fire Departments. The group met with Chief Bruce Mortz of the Allen-Clay-Genoa Fire District for guidance on the process of creating a Fire District. Chief Mortz said they contracted with Robert Leonard Planning and Consulting to provide assistance in the creation of the district. Chief Waugh submitted a quote from Mr. Leonard in the amount of $8,500 to conduct an evaluation and feasibility study and make a recommendation for the best way to provide fire services to the community. Chief Waugh said the committee favors this study and feels the cost should be divided equally between the township, the village and the Lakeside department. It is also possible that a grant could be obtained to pay the cost of this study.

Mr. Starcher moved to approve the village’s participation in the feasibility study pending review by the Solicitor and authorizing the payment of up to $4,250 for the study. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

F. Danbury Police Contract – Mayor Bird reported the township trustees are willing to continue the police contract with the village for an additional year. Mayor Bird will sign the contract on behalf of the village.

NEW BUSINESS
A. Ice Rink – Mr. Starcher said he has had a request from an organization to purchase the ice rink if the village is no longer going to use it. The decision was made this winter not to erect the rink in James Park due to ongoing problems with vandalism. Mr. Starcher will consult with the Solicitor to find out the procedure for disposing of village property. Council agreed to sell the ice rink if it is permissible.

B. T-Mobile Tower – Mr. Lucas reported he located survey pins and was able to determine the cell tower at the back of Radar Park is on Village property. Lafarge will provide a gate to separate the Village and quarry properties. Mr. Starcher recommended a “No Trespassing” sign be placed on the gate.

C. Danbury School Project – Mayor Bird was contacted by High School Principal Karen Abbott for proposed community service projects for the high school students. In the past they have done park and cemetery clean-ups and Council agreed they would like to see the students tackle these projects again. Mr. Hruska suggested the school art class may be able to create wreaths to be used with the bows the village purchased last year and suggested this as a potential project.

REPORTS

Solicitor
No report.

Finance and Records Committee
Mr. Starcher reported he and the Fiscal Officer will be meeting February 1 regarding the 2012 appropriations.

Beautification/Parks/Cemetery Committee
Mr. McDonald had nothing additional to report.

Streets/Sidewalks/Sewer Committee
Mr. Dorko had nothing to report.

Utilities/Ferries/Waterfront
No report.

Annexation/Subdivision/Planning Commission Committee
No report.

Safety/Insurance Committee
Mrs. Kukay reported the following departmental trainings were conducted in January: Fire Department - Driver Training; Maintenance - Snow Plowing Safety; Police Department - Discharging Weapons at Sick or Injured Animals.

Fiscal Officer
Mrs. Sowers had nothing to report.

Police Department
No report.

Fire Department
Chief Waugh had nothing further to report.

Street Commissioner
Mr. Lucas had nothing further to report.

Zoning Administrator
Mr. Hruska reported that the new laptop has arrived and he is in the process of transferring files to the new system. He also reported sending a violation letter regarding complaints about a business dumpster.

Board of Public Affairs
No report.

VISITOR COMMENTS
There were no visitor comments.

AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $5,675.01 made by Mr. Starcher and seconded by Mrs. Kukay. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 6:45 p.m.

APPROVED:
_________________________________
Jacqueline A. Bird, Mayor


Attest:

____________________________________
Rhonda Botti Sowers, Fiscal Officer


January 12, 2012

VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD JANUARY 12, 2012

Mayor Jacqueline Bird called the meeting to order at 6:00 p.m. and opened with the Pledge of Allegiance.

SWEARING IN NEWLY ELECTED OFFICIALS
Solicitor Jim Barney administered the oath of office to Mayor Jacqueline Bird, Councilwoman Angie Kukay and Board of Public Affairs members Robert Boytim and George Danchisen.

Mayor Bird administered the oath of office to newly elected Councilman Duane Myers.

ROLL CALL AND ATTENDANCE
Answering roll call were Dean Dorko, Vickie Kozak, Angie Kukay, John McDonald, Duane Myers and John Starcher.

Also present were Solicitor Jim Barney, Fiscal Officer Rhonda Botti Sowers, Police Chief Greg Fultz, Fire Chief Doug Waugh, Street Commissioner Bryan Lucas, Zoning Administrator Bob Hruska and Board of Public Affairs members Tom Bird, Robert Boytim and George Danchisen.

Visitors in attendance were John Kozak, Mary Ann Hirsch of the Ottawa County Leadership class, County Commissioner Steve Arndt and Ottawa County Sanitary Engineer J. Kelly Frey.

ELECTION OF PRESIDENT PRO TEM FOR 2012
Mrs. Kukay nominated John Starcher for President Pro Tem for 2012. Second by Mr. Dorko. There were no other nominations. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-abstained. Motion carried.

REVIEW RULES OF COUNCIL
Mayor Bird distributed the current Rules of Council for review. One suggestion for change is to move visitor comments to the beginning of the meeting rather than the end. New rules will be adopted at the February 12 regular meeting.

MINUTES
Minutes of the December 22, 2011 regular meeting were approved as submitted.

UPDATE ON THE ISLAND VIEW SEWER REPLACEMENT PROJECT
Kelly Frey and Steve Arndt were present to give an update on the Island View sewer replacement project which is scheduled to begin within two weeks. Mr. Frey left emergency contact information for anyone who has questions or concerns regarding the project.

STATE OF THE VILLAGE ADDRESS
Mayor Bird presented the annual State of the Village address (copy attached)

LEGISLATION
President Pro Tem John Starcher read the legislation by title only.
A. ORDINANCE NO. 17, 2011 – A PRELIMINARY ORDINANCE REGARDING THE RESURFACING OF ST. RT. 163 FROM NEAR TOWER ST. TO THE SOUTH END OF ALEXANDER PIKE, A DISTANCE OF 3.37 MILES, MORE OR LESS & THE REPLACING OF A CULVERT & SEA WALL NEAR COTTAGE COVE.

Motion to adopt Ordinance No. 17, 2011 made by Mr. Starcher and seconded by Mr. McDonald. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

OLD BUSINESS
A. Columbia Gas Bill Update – Solicitor Barney reported he has not been contacted by anyone from Columbia Gas following the response he sent regarding their bill for damages to the gas line at the foot of Clemons Street. At the request of Council he will send a follow-up letter to Columbia Gas.

B. Development of Storm Sewer Tap In Permit Application – Street Commissioner Lucas reported that the Village of Oak Harbor is currently working on storm sewer tap in permit. He will obtain a copy for the Solicitor to review.

NEW BUSINESS
A. Committee Assignments and Personnel Listing – Mayor Bird made the following 2012 Committee Assignments: Annexation/Subdivision/Planning Commission Vickie Kozak (Chair), Angie Kukay, John McDonald; Beautification/Parks/Cemetery John McDonald (Chair), Duane Myers, Dean Dorko; Streets/Sidewalks/Sewer Dean Dorko (Chair), John McDonald, John Starcher; Finance & Records John Starcher (Chair), Vickie Kozak, Angie Kukay; Safety & Insurance Angie Kukay (Chair), Duane Myers, Vickie Kozak; Utilities/Ferries/Waterfront Duane Myers (Chair), Dean Dorko, John Starcher. The Mayor also distributed an updated personnel list to reflect that Tom Bird is the newly elected President of the Board of Public Affairs.

B. Beacon/Peninsula News Assignments – Mayor Bird distributed the list of personnel assigned to submit an article for “The Village Square,” a monthly column which appears in The Peninsula News and The Beacon.

C. Police Contract with Danbury Township – The current contract with Danbury Township for 16 hours of weekly police service will expire February 9, 2012. Mayor Bird appointed a committee of John Starcher, Angie Kukay and Dean Dorko to evaluate how the changes made in the police department last year are working and make a report to Council. In the interim, Council agreed to continue with the Danbury Township contract and also to increase part-time officer Loren Welch from 24 to 32 hrs. per week. Mayor Bird will notify the township of the village’s intent.

D. Authorize Purchase of Backhoe – Mr. Lucas submitted a quote from Akron Tractor & Equipment for a New Holland B95B backhoe on a state purchasing contract in the amount of $72,089.64 with a trade-in allowance of $4,500.00 for the village’s 1972 backhoe making the total purchase price $67,589.64. Mr. Starcher moved to authorize the purchase of the New Holland backhoe from Akron Tractor & Equipment per the submitted quote. Second by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-yes. Motion carried.

REPORTS

Solicitor
Mr. Barney had nothing to report.

Finance and Records Committee
Mr. Starcher had nothing to report.

Beautification/Parks/Cemetery Committee
Mr. McDonald had nothing to report.

Streets/Sidewalks/Sewer Committee
Mr. Dorko had nothing to report.

Utilities/Ferries/Waterfront
Mr. Myers reported attending his first BPA meeting on Tuesday.

Annexation/Subdivision/Planning Commission Committee
Mrs. Kozak had nothing to report.

Safety/Insurance Committee
Mrs. Kukay had nothing to report.

Fiscal Officer
Mrs. Sowers had nothing to report.

Police Department
Chief Fultz had no report.

Fire Department
Chief Waugh reported that meetings are continuing with representatives of Danbury Township and Lakeside Fire Department to explore the proposal made by Lakeside to consolidate the two departments. The Chief also said his department is researching needs for the purchase of a new ambulance and also looking into upgrading the current cardiac monitor.

Street Commissioner
Mr. Lucas had nothing to report.

Zoning Administrator
Mr. Hruska reported that the new laptop should arrive within the next few days.

Board of Public Affairs
No report.

VISITOR COMMENTS
Mr. Boytim expressed concern over the condition of a No Parking sign in front of Brown’s Dairy Dock. Mr. Lucas will look at it and see what needs to be done.

Mary Ann Hirsch, who was attending as a requirement of the Ottawa County Leadership class, commented that it was both interesting and enjoyable to observe the council working together.

AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $46,784.56 which includes December payroll made by Mrs. Kozak and seconded by Mr. Dorko. Vote: Mr. Dorko-yes; Mrs. Kukay-yes; Mrs. Kozak-yes; Mr. McDonald-yes; Mr. Myers-yes; Mr. Starcher-abstained. Motion carried.

ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 7:20 p.m.

APPROVED:

_________________________________
Jacqueline A. Bird, Mayor


Attest:

____________________________________
Rhonda Botti Sowers, Fiscal Officer


December 22, 2011

VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD DECEMBER 22, 2011

Mayor Jacqueline Bird called the meeting to order at 6:07 p.m. and opened with the Pledge of Allegiance.

Answering roll call were John Starcher, John McDonald, Dean Dorko, Vickie Kozak, Mary Glovinsky and Angie Kukay.

Also present were Fiscal Officer Rhonda Botti Sowers, Zoning Administrator Bob Hruska and Street Commissioner Bryan Lucas.

There were no visitors in attendance.

MINUTES
Minutes of the December 8, 2011 regular meeting were approved as submitted.

LEGISLATION
President Pro Tem John Starcher read the legislation by title only.
A. ORDINANCE NO. 17, 2011 – A PRELIMINARY ORDINANCE REGARDING THE RESURFACING OF ST. RT. 163 FROM NEAR TOWER ST. TO THE SOUTH END OF ALEXANDER PIKE, A DISTANCE OF 3.37 MILES, MORE OR LESS & THE REPLACING OF A CULVERT & SEA WALL NEAR COTTAGE COVE.

Second reading. No action taken. Third reading will be January 12, 2012.

B. ORDINANCE NO. 18, 2011 – AN ORDINANCE APPROVING TEMPORARY
APPROPRIATIONS FOR CURRENT EXPENSES & OTHER EXPENDITURES OF THE VILLAGE OF MARBLEHEAD, STATE OF OHIO, DURING THE FISCAL YEAR BEGINNING JANUARY 1, 2012 & DECLARING AN EMERGENCY.

Motion to waive three readings on three separate occasions made by Mr. Starcher and seconded by Mr. Dorko. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

Motion to retain the emergency clause made by Mr. McDonald and seconded by Mrs. Kukay. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

Motion to adopt Ordinance No. 18, 2011 made by Mrs. Glovinsky and seconded by Mrs. Kozak. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

C. ORDINANCE NO. 19, 2011 – AN ORDINANCE TRANSFERRING FUNDS IN THE VILLAGE OF MARBLEHEAD & DECLARING AN EMERGENCY.

Motion to waive three readings on three separate occasions made by Mr. Dorko and seconded by Mrs. Glovinsky. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.
Motion to retain the emergency clause made by Mrs. Kukay and seconded by Mr. McDonald. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

Motion to adopt Ordinance No. 19, 2011 made by Mrs. Kozak and seconded by Mrs. Glovinsky. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

D. RESOLUTION NO. 9, 2011 – IN THE MATTER OF APPLICATION FOR PLACEMENT OF SHORELINE PROTECTION FOR BAY POINT ACQUISITION, LLC.

Motion to waive three readings on three separate occasions made by Mr. Starcher and seconded by Mr. Dorko. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

Motion to adopt Resolution No. 9, 2011 made by Mrs. Kukay and seconded by Mrs. Glovinsky. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

Mrs. Kukay was excused following the legislation.

OLD BUSINESS
A. Revision to Employee Evaluation Form – Mayor Bird provided copies of revisions to the employee evaluation form regarding the section dealing with departmental goals. Council was in agreement with this revision. The Mayor added that the evaluation process has been going well.

B. Rock of Ages Easement and Storm Sewer – Street Commissioner Lucas reported that he met with Herb Rickloff and Dave Shrock to discuss details of repairing or relocating the storm sewer which runs across the Rickloff property, Rock of Ages, at the foot of Clemons St. After learning that the cost to relocate would be substantially more than the cost to repair, Mr. Rickloff agreed to grant an easement to leave the line in its current location on his property. Mr. Lucas said Mr. Shrock will prepare and submit a quote to the Village for the repair work.

C. Clemons & Charles St. Paving, Drainage & Storm Sewer – Mr. Lucas submitted plans and specifications prepared by Kusmer and Associates for the Clemons and Charles Street paving, drainage and storm sewer improvement project. The engineer’s estimate for this project is $57,800.00. Council agreed to have Mr. Kusmer prepare bid packets.

NEW BUSINESS
There was no new business

REPORTS
Mayor
Mayor Bird extended thanks to Councilwoman Glovinsky for her years of service to the Village.
Mrs. Glovinsky is stepping down when her term finishes at the end of this year.

Solicitor
No report.

Utilities/Ferries/Waterfront Committee
Mr. Starcher had nothing to report.

Beautification/Parks/Cemetery Committee
Mr. McDonald reported that he met with Bob Boytim regarding the material from the recent water project which was inadvertently placed on Lafarge property adjacent to the Village property. Mr. McDonald will follow up with Lafarge to determine if remediation is required.

Streets/Sidewalks/Sewer Committee
Mr. Dorko noted the high water issue at Lakepoint Park abated when Lafarge stopped pumping from the quarry.

Annexation/Subdivision/Planning Commission Committee
Mrs. Kozak had nothing to report.

Finance & Records Committee
Mrs. Glovinsky had nothing to report.

Safety/Insurance Committee
No report.

Fiscal Officer
Mrs. Sowers had nothing to report.

Police Department
No report.

Fire Department
No report.

Street Commissioner
Mr. Lucas had nothing to report.

Zoning Administrator
Mr. Hruska had nothing to report.

Board of Public Affairs
No report.

VISITOR COMMENTS
There were no visitor comments.

AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $6,285.03 made by Mr. Starcher and seconded by Mr. Dorko. Vote: Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

ADJOURNMENT
Motion to adjourn made by Mr. Starcher and seconded by Mrs. Glovinsky. Meeting adjourned by unanimous vote at 6:37 p.m.

APPROVED:
_________________________________
Jacqueline A. Bird, Mayor


Attest:

____________________________________
Rhonda Botti Sowers, Fiscal Officer

December 8, 2011

VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD DECEMBER 8, 2011
Mayor Jacqueline Bird called the meeting to order at 6:05 p.m. and opened with the Pledge of Allegiance.

Answering roll call were John Starcher, John McDonald, Dean Dorko, Vickie Kozak, Mary Glovinsky and Angie Kukay. Mr. Dorko was excused from the meeting at 6:40 p.m.

Also present were Solicitor Jim Barney, Fiscal Officer Rhonda Botti Sowers, Zoning Administrator Bob Hruska and Street Commissioner Bryan Lucas.

Visitor in attendance were Kathy Radabaugh, Nan Sauber, Allison Holzaepfel, Charles Scott and Duane Myers.

MINUTES
Minutes of the November 10, 2011 regular meeting were approved as submitted. The November 24 regular meeting was cancelled due to the Thanksgiving holiday.

AMEND PERSONNEL POLICY
Mr. Starcher moved to amend the Personnel Manual to adopt Section 6.2 Flex Time and amend Section 9.1 to include mid-probationary evaluations. Second by Mrs. Glovinsky. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

LEGISLATION
President Pro Tem John Starcher read the legislation by title only.
A. ORDINANCE NO. 17, 2011 – A PRELIMINARY ORDINANCE REGARDING THE RESURFACING OF ST. RT. 163 FROM NEAR TOWER ST. TO THE SOUTH END OF ALEXANDER PIKE, A DISTANCE OF 3.37 MILES, MORE OR LESS & THE REPLACING OF A CULVERT & SEA WALL NEAR COTTAGE COVE.

First reading. No action taken. Second reading will be December 22, 2011.

SAFE ROUTES TO SCHOOL
Allison Holzaepfel, Danbury School nurse and Kathy Radabaugh, project volunteer presented information about the Safe Routes To School program, a Federal Highway Administration grant administered by ODOT. that can provide up to $750,000 for projects which enable or encourage active transportation such as walking or biking to and from schools. To be eligible for funding, a School Travel Plan (STP) needs to be developed and submitted by Fall 2012. Mrs. Holzaepfel asked if Council would be willing to join with Danbury Schools, Danbury Township and The Lakeside Association to share the cost of engineering and grant writing which totals $12,000. Mayor Bird pointed out the Safe Routes To School project is a good extension of Marblehead’s Master Trail plan.

Mr. Starcher moved to participate in the Safe Routes to School Program at a cost of $3,000 for engineering fees by Floyd Browne Group. Second by Mrs. Glovinsky. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

OLD BUSINESS
A. December 22, 2011 Regular Session Meeting – Mayor Bird reminded that the December 22, 2011 regular session meeting will be held for the purpose of conducting year end business.

B. Columbia Gas Bill – Mr. Barney submitted copies of a letter he sent to Columbia Gas in response to their claim for damages to a line on Clemons St. He stated the gas line was improperly located which resulted in the break while work was being done on a storm sewer. The break caused the Village to incur additional expense. Mr. Barney attached a copy of a June 29, 2011 letter he sent to Columbia Gas regarding another situation where gas lines were improperly located which caused additional cost to the Village during installation of water lines. Columbia Gas has not yet responded to the letter.

C. Clemons & Charles St. Paving, Drainage & Storm Sewer – Street Commissioner Lucas said Mr. Kusmer will have plans and specifications ready by the December 22 meeting.

Mr. Barney and Mr. Starcher reported that the Village does not have an easement for the storm sewer line which runs under the Rickloff property at the foot of Clemons St. Mr. Lucas met with Mr. Rickloff to discuss this situation. Mr. Rickloff is willing to grant an easement for the line but he asked if it could be moved about 6 to 8 ft. from the current location and offered to pay the additional cost. Mr. Lucas will obtain estimates from Dave Shrock for both options.

D. Street Committee Meeting with Lafarge and Danbury Township – Mr. Dorko reported on a meeting held earlier in the day with representatives of Lafarge and Danbury Township to discuss sharing the cost of the culvert replacement under Bayshore Road at Lakepoint Park. The culvert, which drains water from Lafarge’s quarry through the township’s park, is located under a state highway in the village. Mr. Dorko said Lafarge expressed interest in bidding on the project because they believe they can do it for much less than any other contractor. Township Trustee Charles Scott advised that the township has a deed to the property which makes the quarry responsible for maintaining the drainage. Mr. Dorko said no commitment has been made by either the quarry or the township to share in the cost.

Mr. Lucas said the project, which is being bid by ODOT, should be let in the spring and the Village will be responsible for the full cost unless the quarry and township agree to share in the expense. Project cost is estimated at $58,000 to $73,000.

Responding to a question from Mr. Starcher, Mr. Scott said the township’s position at this point is that they are not responsible although they haven’t ruled out participating. Mr. Scott clarified the 1945 deed to the property grants the quarry a right to discharge water through the park.

Mayor Bird expressed hope the township and Lafarge will cooperate with the village on the cost since all have a stake in this project.

E. Master Trail Plan Public Display – Mr. McDonald said the public display of the plan was held at the school November 14. Positive feedback was received from those who viewed the plan but the turnout was not very large. A second public display will be scheduled.

F. Evaluation Meeting – Mayor Bird reported annual employee evaluations are currently being completed. Suggestions for revisions to the form will be discussed at the December 22 meeting.

NEW BUSINESS
A. Renewal of Bay Point Agreement – Mrs. Glovinsky moved to renew a two year agreement with Bay Point which permits the demolition and disposal of any manufactured home, travel trailer or recreational vehicle determined to be an abandoned junk motor vehicle per ORC sections 4513.60 through 4513.63. Second by Mrs. Kukay. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

B. Health Insurance – Mr. Starcher moved to continue the contract with Consumer Driven Concepts to administer the Health Reimbursement Arrangement (HRA). Second by Mrs. Glovinsky. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

It was moved by Mr. Starcher and seconded by Mrs. Kozak that employee contributions for dependant health insurance coverage will continue to be paid through bi-weekly payroll deduction and will be calculated at 25% of the dependent premium or 10% of the total premium whichever is less for the employee. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

REPORTS
Mayor
Mayor Bird re-appointed Terry Glovinsky to a six year term on the Planning Commission.

The Mayor also reported there was discussion at the recent Planning Commission meeting
regarding short term rentals. Solicitor Barney will send notices to violators.

Solicitor
Mr. Barney had nothing to report.

Utilities/Ferries/Waterfront Committee
Mr. Starcher had nothing to report.

Beautification//Parks/Cemetery Committee
Mr. McDonald said he was notified by Dave Baker of Lafarge that material from the waterline replacement project had been placed on quarry property rather than the adjacent village property. Mr. Boytim will be notified of the situation.

Streets/Sidewalks/Sewer Committee
No report.

Annexation/Subdivision/Planning Commission Committee
Mrs. Kozak extended thanks to Mr. Lucas for putting up the Christmas bows along Main Street.

Finance & Records Committee
Mrs. Glovinsky had nothing to report.

Safety/Insurance Committee
Mrs. Kukay had nothing to report.

Fiscal Officer
Mrs. Sowers reported some of the departments have begun using the new time sheets and they are working out well. She also said the state will begin replacing UAN printers in March 2012.

Police Department
No report.

Fire Department
No report.

Street Commissioner
Mr. Lucas is still working on a proposal for a storm sewer tap-in permit application. He also reported that Mick Glovinsky inspected the Village Hall and will submit a quote to repair damage which is allowing rain water to leak at the front of the building.

Zoning Administrator
Mr. Hruska obtained a quote for a new Dell laptop computer to be used by the Zoning and Fiscal offices. A new computer was included in his departmental budget for purchase next year but the computer he has been using recently quit working and he would like to replace it as soon as possible. Council agreed this is necessary equipment and authorized the purchase to be made this year.

Board of Public Affairs
No report.

VISITOR COMMENTS
Charles Scott said he was present to support the Safe Routes to School project and thanked Council for their participation.

AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $14,917.24 made by Mr. McDonald and seconded by Mrs. Glovinsky. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. McDonald-yes; Mr. Starcher-abstained. Motion carried.

ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 7:13 p.m.

APPROVED:
_________________________________
Jacqueline A. Bird, Mayor


Attest:

____________________________________
Rhonda Botti Sowers, Fiscal Officer

November 10, 2011

VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD NOVEMBER 10, 2011
Mayor Jacqueline Bird called the meeting to order at 6:00 p.m. and opened with the Pledge of Allegiance.

Answering roll call were John Starcher, John McDonald, Dean Dorko, Vickie Kozak and Angie Kukay. Mary Glovinsky was excused.

Also present were Solicitor Jim Barney, Fiscal Officer Rhonda Botti Sowers, Zoning Administrator Bob Hruska, Street Commissioner Bryan Lucas and Board of Public Affairs president Bob Boytim.

There were no visitors in attendance.

MINUTES
Minutes of the October 27, 2011 regular meeting were approved as submitted.

Mayor Bird amended the agenda to include the following legislation:

LEGISLATION
President Pro Tem John Starcher read the legislation by title only.
A. ORDINANCE NO. 16, 2011 – AN ORDINANCE AUTHORIZING AN ADVANCE FROM THE GENERAL FUND TO THE COASTAL MANAGEMENT GRANT FUND IN THE VILLAGE OF MARBLEHEAD AND DECLARING AN EMERGENCY.

Motion to waive three readings on three separate occasions made by Mr. Starcher and seconded by Mr. McDonald. Vote: Mrs. Kukay-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

Motion to retain the emergency clause made by Mrs. Kozak and seconded by Mr. Dorko. Vote: Mrs. Kukay-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

Motion to adopt Ordinance No. 16, 2011 made by Mrs. Kukay and seconded by Mr. Starcher. Vote: Mrs. Kukay-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

Mr. Dorko was excused following the legislation.

OLD BUSINESS
A. Master Trail Plan Public Display – Mr. McDonald reported the public display of the plan will be held at the school at 6:00 p.m. November 14.

B. Columbia Gas Bill – Mr. Starcher compiled a written summary of the events which led to the gas line break on Clemons St. earlier this year. Included with the summary were photographs supporting the village’s claim that the gas line was improperly located and installed resulting in the break when work was being done on the storm sewer. The information was presented to the Solicitor who will be in contact with Columbia Gas regarding the bill they sent for reimbursement of damages to their line.

C. Clemons & Charles St. Paving, Drainage & Storm Sewer – Street Commissioner Lucas reported that plans and specifications for this project should be received from Kusmer and Associates prior to the next regular meeting. The plans will be reviewed in anticipation of bidding this project for completion next year.

Mr. Lucas also reported that Adkins came back to inspect the storm sewer line on Clemons St. and discovered thick roots clogging the line about 152 ft. from the catch basin. Because of the extent of the obstruction, the tile will need to be dug up and cleaned to remedy the situation. Quotes will be sought for doing this work.

D. Development of Storm Sewer Tap-In Permit Application – Mr. Starcher, Mr. Lucas and Mr. Barney are continuing work to develop a proposed tap-in application process for consideration of council.

E. Personnel Handbook – Flex Time, Part-Time Police Hours - Discussion was held on proposals to allow flex time within the work week. Final copy will be submitted for consideration and approval at the December 8 meeting.

For clarification in the future, it was agreed that any limits for part-time employee hours will be specified each year in the pay ordinance.

F. Time Sheets – Fiscal Officer Sowers submitted a sample time sheet Mr. Hruska has developed. It can be printed and filled in manually or done as a fill-in form on the computer. In response to a question from Mr. Boytim, Mrs. Sowers explained that the time cards currently being used have no place for employees to sign and verify their hours worked. She added that if a department chooses to continue using time cards in addition to the time sheets, Council will need to set restrictions on how many minutes before and after their shift an employee may clock in or out. The plan is to implement the new time sheets by the first of the year.

G. Street Committee Meeting with Lafarge and Danbury Township – Mr. Lucas said there has not yet been a meeting between the entities to co-ordinate the tile replacement at Lakepoint Park. Mayor Bird asked that Mr. Lucas arrange a meeting with Street Committee Chairman Dorko and Danbury Trustee president Dianne Rozak.

H. Evaluation Meeting – Mayor Bird reported meeting November 9 with all department heads to go over the new evaluation forms and process. She developed a schedule of designees responsible for rating and reviewing various employees. All evaluations need to be completed and reviewed by December 23 so they can be used in considering pay rates for 2012.

Solicitor Barney recommended the evaluation schedule be incorporated into the personnel policy. Mayor Bird added that the evaluation form calls for a mid-probation evaluation but current policy only requires one evaluation at the end of probation. She recommended the personnel handbook be amended to include the mid-probation evaluation.


NEW BUSINESS
A. Cancel November 24 Regular Session Meeting – Due to a conflict with Thanksgiving, the November 24 regular session meeting was cancelled.

B. December 22 Regular Session Meeting – The December 22, 2011 regular session meeting will be held for the purpose of conducting year end business.

C. Village Tree Lighting Ceremony – The Police Department will host the annual Village tree lighting ceremony in James Park at 6:30 p.m. Friday, November 25, 2011.

D. Gresh Property Sewer Tap – Mrs. Sowers reported that the Village is still paying a $27.00 monthly sewer bill for the connection on the Gresh property. A $25.00 permit fee would be required to disconnect the line. Currently, reconnection would require a payment of $324.00 plus a $25.00 permit fee and a $100 inspection fee. If a reconnection time limit is ever imposed and a new tap is required there would be a $2,500.00 fee. Council will maintain the connection for the present time.

E. Status of Daisy Day Festival – Mr. Starcher reported that Daisy Day, Inc., the non-profit corporation overseeing the Daisy Day Festival voted in 2010 to disband the group and discontinue activity. The formal dissolution process will be completed in the near future.

REPORTS

Solicitor
Mr. Barney had nothing to report.

Utilities/Ferries/Waterfront Committee
Mr. Starcher had nothing to report.

Beautification//Parks/Cemetery Committee
Mr. McDonald had nothing to report.

Streets/Sidewalks/Sewer Committee
No report.

Annexation/Subdivision/Planning Commission Committee
Mrs. Kozak had nothing to report.

Finance & Records Committee
No report.

Safety/Insurance Committee
Mrs. Kukay had nothing to report.

Fiscal Officer
Mrs. Sowers had nothing to report.

Police Department
No report.

Fire Department
No report.

Street Commissioner
Mr. Lucas had nothing to report.

Zoning Administrator
Mr. Hruska had nothing to report

Board of Public Affairs
Mr. Boytim reported a progress meeting for the Phase II waterline replacement was held earlier in the day and the project is now essentially completed. The concrete and blacktop repair will be done next week and seeding will be done next spring. He said Speer Bros. did a great job on this project.

VISITOR COMMENTS
There were no visitor comments.

AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $23,448.50 made by Mrs. Kukay and seconded by Mr. McDonald. Vote: Mrs. Kukay-yes; Mrs. Kozak-abstained; Mr. McDonald-yes; and Mr. Starcher-abstained. Motion carried.

ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 7:27 p.m.

APPROVED:
_________________________________
Jacqueline A. Bird, Mayor

Attest:

____________________________________
Rhonda Botti Sowers, Fiscal Officer

October 27, 2011

VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD OCTOBER 27, 2011

Mayor Jacqueline Bird called the meeting to order at 6:00 p.m. and opened with the Pledge of Allegiance.

Answering roll call were John Starcher, John McDonald, Vickie Kozak, Mary Glovinsky and Angie Kukay. Dean Dorko was detained and arrived at 6:15 p.m.

Also present were Fiscal Officer Rhonda Botti Sowers, Zoning Administrator Bob Hruska, Street Commissioner Bryan Lucas and Police Chief Greg Fultz.

Visitor in attendance was Duane Myers.

MINUTES
Minutes of the October 13, 2011 regular meeting were approved as submitted.

LEGISLATION
President Pro Tem John Starcher read the legislation by title only.
A. ORDINANCE NO. 15, 2011 – AN ORDINANCE TRANSFERRING FUNDS IN THE VILLAGE OF MARBLEHEAD AND DECLARING AN EMERGENCY.

Motion to waive three readings on three separate occasions made by Mr. Starcher and seconded by Mr. McDonald. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

Motion to retain the emergency clause made by Mrs. Glovinsky and seconded by Mrs. Kukay. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

Motion to adopt Ordinance No. 15, 2011 made by Mr. McDonald and seconded by Mrs. Kozak. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

OLD BUSINESS
A. Status of house at 214 E. Main – Mr. Lucas said a demolition permit has been obtained and all utilities except gas have been discontinued. As soon as the gas is disconnected demolition work will begin.

B. Master Plan Bike Path Meeting – Mr. McDonald gave a brief report on the second meeting of the committee which is preparing the Master Plan for a Bike Path which was held October 6. A public meeting to display and receive input on the proposed plan will be held November 14 at 6:00 p.m. at Danbury High School.

C. Development of storm sewer tap-in application – Council is continuing to study implementation of a storm sewer tap-in permit. Discussion will continue at the next meeting.

E. Discussion on time sheet usage – Mrs. Sowers submitted several examples of time sheets which could be adapted for village use. Council agreed the simplest of the three would be most effective. Mr. Hruska volunteered to create a fill-in form which could be used either manually or on the computer. Mrs. Sowers would like to have time sheets available for use in 2012.

Discussion followed on discontinuing use of time clocks and also ways to allow flex time. Council agreed to study these issues and continued discussion to the next meeting.

F. Payroll Direct Deposit – Mr. Starcher moved to offer direct deposit of payroll through the Marblehead Bank for those employees who wish to participate. Second by Mr. Dorko. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

Mrs. Sowers said she will begin the process of setting up this new system and hopes to have it available to employees by January.

G. Alexander Pike – Mr. Starcher reported that Chuck Hall of Floyd Browne Group has suggested conducting a more thorough traffic count as well as doing core samples to determine the need for a road base in anticipation of resubmitting applications for the Alexander Pike waterline replacement project and the Alexander Pike repaving project for OPWC Issue I funding next year.

NEW BUSINESS
A. Motion to transfer funds from checking to STAR Ohio investment – Mr. Dorko moved to transfer $250,000.00 from the Marblehead Bank checking to STAR Ohio investment. Second by Mrs. Glovinsky. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

B. Part time police officers weekly hours – Mrs. Sowers said the full-time members of the police department, Chief Fultz and Ptl. Joy, both have vacation and personal time to use before the end of the year. Scheduling part-time officer to fill in could cause them to exceed their 32 or 24 hour per week limits. She added that when Council took action in February to restructure the police department a budget was approved which listed two officers at 32 hrs. per week/1664 hrs. per year and one officer at 24 hr. per week/1248 hrs. per year and asked whether it was council’s intent to limit the weekly hours for these employees or the annual hours. Council agreed the weekly numbers were used as a budgeting tool but the intent was to set an annual limit because the nature of the police positions requires flexibility in scheduling.

C. Authorize fiscal officer to make supplemental appropriations within a fund when necessary - Mrs. Sowers asked for authorization to do supplemental appropriations as needed without prior Council approval each time. She explained why supplemental appropriations may be needed and said they are not transfers of funds but merely reallocation between line items of appropriations already approved by Council. She added the UAN system will only allow supplemental appropriations within a fund and will not allow appropriations to exceed the total approved by Council.

Mrs. Kozak moved to authorize the fiscal officer to do supplemental appropriations within a fund when necessary. Second by Mr. Starcher. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

REPORTS

Solicitor
No report.

Utilities/Ferries/Waterfront Committee
Mr. Starcher had nothing to report.

Beautification//Parks/Cemetery Committee
Mr. McDonald reported that BPA member George Danchisen informed him Bergman, Inc. will be repairing the pavement at the corner of Stone and Prairie Streets in the near future.

Streets/Sidewalks/Sewer Committee
Mr. Dorko had nothing to report.

Annexation/Subdivision/Planning Commission Committee
Mrs. Kozak had nothing to report.

Finance & Records Committee
Mrs. Glovinsky reported that the finance committee met October 24 to work on appropriations for 2012. Next meeting will be November 21.

Safety/Insurance Committee
Mrs. Kukay said she looked into the question of adding a spouse to the village health insurance plan. Unless there is a qualifying event, such as a loss of other coverage, dependants can only be added during the open enrollment period which is in August and September each year.

Fiscal Officer
Mrs. Sowers had nothing to report.

Police Department
Chief Fultz had nothing to report.

Fire Department
No report.

Street Commissioner
Mr. Lucas said the environmental mats have not yet been removed from the storm sewers between Clemons Cemetery and the lighthouse. These mats were installed during the waterline replacement project and were to be removed when the Phase I project was completed. Mr. Starcher asked that Mr. Lucas follow-up with Mr. Biers to get this resolved.

Mr. Lucas reported the storm sewer repairs have been made by the Rock of Ages contractor. Council authorized Mr. Lucas to have Adkins come back to complete clearing and evaluating the tile at the foot of Clemons St.

Specifications being prepared by Kusmer and Associates for paving Clemons and Charles St. are not yet completed. The plan is to bid the project now in anticipation of paving in the spring.

Mr. Lucas also stated the last day for seasonal employee Steve Dress will be October 28. Mr. Lucas anticipates bringing him back April 1, 2012.

Zoning Administrator
Mr. Hruska had nothing to report

Board of Public Affairs
No report.

VISITOR COMMENTS
There were no visitor comments.

AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $5,371.25 made by Mr. Starcher and seconded by Mrs. Kukay. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-abstained. Motion carried.

ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 7:02 p.m.

APPROVED:
_________________________________
Jacqueline A. Bird, Mayor


Attest:

____________________________________
Rhonda Botti Sowers, Fiscal Officer

October 13, 2011

VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD OCTOBER 13, 2011
President Pro Tem John Starcher called the meeting to order at 6:00 p.m. and opened with the Pledge of Allegiance.

Answering roll call were John Starcher, Dean Dorko, Vickie Kozak, Mary Glovinsky and Angie Kukay. John McDonald was excused.

Also present were Fiscal Officer Rhonda Botti Sowers, Solicitor Jim Barney, Zoning Administrator Bob Hruska and Board of Public Affairs member Tom Bird.

Visitors in attendance were Duane Myers and Mary Dorko.

MINUTES
Minutes of the September 22, 2011 regular meeting were approved as submitted.

LEGISLATION
President Pro Tem John Starcher read the legislation by title only.
A. ORDINANCE NO. 14, 2011 – AN ORDINANCE REPEALING ORDINANCE 5 OF 2011 IN ITS ENTIRETY AND ENACTING LEGISLATION REPLACING AND
CORRECTING ORDINANCE 5 OF 2011 PROVIDING FOR A PAY INCREASE AND
SETTING WAGE RATES FOR EMPLOYEES IN THE VILLAGE OF MARBLEHEAD AND DECLARING AN EMERGENCY.

Motion to waive three readings on three separate occasions made by Mrs. Glovinsky and seconded by Mr. Dorko. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. Starcher-yes. Motion carried.

Motion to retain the emergency clause made by Mrs. Kukay and seconded by Mr. Dorko. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. Starcher-yes. Motion carried.

Motion to adopt Ordinance No. 14, 2011 made by Mrs. Kozak and seconded by Mrs. Glovinsky. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. Starcher-yes. Motion carried.

OLD BUSINESS
A. Status of Notary – Bob Hruska has completed the test to become a Notary Public and is awaiting paperwork to complete the process.

B. Status of House on former Gresh property – Due to the fact there were no offers to purchase and remove the house from village property at 214 E. Main St., motion was made by Mr. Dorko and seconded by Mrs. Kukay to authorize the demolition of the structure. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. Starcher-yes. Motion carried.

C. Master Plan Bike Path Meeting – Mr. Starcher gave a brief update on the Master Plan Bike Path meeting held October 6.

D. Columbia Gas bill for Clemons St. line break – Mr. Starcher and Solicitor Barney are following up with Columbia Gas on this issue.

E. Clemons and Charles Streets paving and drainage – Specifications have not yet been completed by Kusmer and Associates for this project.

F. Update on Employee Meeting – Mrs. Sowers reported on the employee meeting held September 28 regarding the new personnel policy. Brief discussion followed on flex time, comp time and creation of uniform time sheets.

G. Alexander Pike Waterline and Paving Projects – Mr. Starcher reported that Floyd Browne Group will not charge for the cost of preparing the applications for the Alexander Pike waterline replacement project and the Alexander Pike repaving project recently submitted for OPWC Issue I funding. Because they were not approved this year, these projects will be resubmitted for consideration in the next round of funding.
.
NEW BUSINESS
A. Develop storm sewer tap permit – Mr. Starcher provided a copy of the storm sewer tap permit form used by the Ottawa County Engineer’s office and suggested a similar permit policy be implemented by the village. Solicitor Barney said legislation will need to be prepared to establish a tap permit requirement and any associated fee.

B. Penalties and interest for 2nd quarter bed and boat tax remittance – Mrs. Sowers asked Council to consider waiving the interest and penalty for late payment of 2nd quarter lodging and dock taxes because statements were not sent due to her error. Following discussion, Mrs. Glovinsky moved to waive interest and penalties for late filing of 2nd quarter lodging and dock taxes provided they are remitted along with 3rd quarter reports and payments not later than October 31, 2011 and also to refund 2nd quarter interest and penalties in the amount of $466.68 which were paid by Bay Point. Second by Mr. Dorko. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. Starcher-yes. Motion carried.

C. Change directive #1 for the SR 163 Phase 2 waterline replacement – Mr. Starcher submitted a change order request by Speer Brothers for the Phase 2 waterline replacement project. He stated the Board of Public Affairs reviewed and approved the request at its October 12 meeting. Mrs. Sowers said the additional cost is still under the total appropriation for the project. Mr. Dorko moved to approve change directive #1 in an amount not to exceed $16,000.00 for Phase 2 of the SR 163 waterline replacement. Second by Mrs. Kukay. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. Starcher-yes. Motion carried.

D. Health insurance dependant coverage – Mr. Starcher asked Mrs. Kukay to investigate whether it is possible to add a dependant to the village’s health plan if that dependant has other health insurance available but the cost of the other insurance is prohibitive.

E. Fiscal Officer’s required weekly hours – Mrs. Sowers reported she occasionally finds it difficult to not exceed 32 hours for the work week. She attributed this to the fact that some tasks are taking longer because of time spent researching what has or has not been done in the past and searching for supporting documentation but believes this is just a temporary situation. Mrs. Kozak moved to authorize up to an additional 4 hours per week for the Fiscal Officer’s time. Second by Mrs. Kukay. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. Starcher-yes. Motion carried.

F. Clean up after pets – Mrs. Kozak said she has received complaints about the mess left along sidewalks by pet owners who are not cleaning up after their dogs. Council stated owners need to be reminded to observe pet etiquette and clean up after their dogs.

REPORTS

Solicitor
Mr. Barney had nothing to report.

Utilities/Ferries/Waterfront Committee
Mr. Starcher had nothing to report.

Beautification//Parks/Cemetery Committee
No report.

Streets/Sidewalks/Sewer Committee
Mr. Dorko had nothing to report.

Annexation/Subdivision/Planning Commission Committee
Mrs. Kozak provided a sample of a gold, all-weather bow which she feels could be attached to flag poles along Main Street and used as holiday decorations. Cost is $2.00 per bow. Mr. Dorko moved to authorize the purchase of 200 holiday bows at a cost of $2.00 per bow. Second by Mrs. Glovinsky. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kukay-yes; Mr. Dorko-yes; Mr. Starcher-yes. Motion carried.

Finance & Records Committee
Mrs. Glovinsky had nothing to report.

Safety/Insurance Committee
Mrs. Kukay had nothing to report.

Fiscal Officer
Mrs. Sowers met with Marblehead Bank officials recently to learn about the direct deposit payroll program.

Police Department
No report.

Fire Department
No report.

Street Commissioner
No report.

Zoning Administrator
Mr. Hruska said after experimenting with several programs to create a fill-in employee evaluation form, he found Adobe Acrobat to be the best. He said the trial version he has been using will expire soon and asked for approval to purchase the software which costs $449. Mr. Hruska added that both the fiscal office and the zoning department could use this program to convert a number of forms to a fill-in format. Council authorized purchase of the Adobe Acrobat software.

Board of Public Affairs
Mr. Bird gave a brief update on the status of the Phase 2 waterline replacement being done by Speer Brothers. He noted the project is going well and should be substantially completed by November 7.

VISITOR COMMENTS
There were no visitor comments.

AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $12,670.91 made by Mrs. Glovinsky and seconded by Mr. Dorko. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. Starcher-abstained. Motion carried.

ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Dorko. Meeting adjourned by unanimous vote at 6:56 p.m.


APPROVED:

_________________________________
Jacqueline A. Bird, Mayor


Attest:

____________________________________
Rhonda Botti Sowers, Fiscal Officer

September 22, 2011

VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD SEPTEMBER 22, 2011

Mayor Jacqueline Bird called the meeting to order at 6:00 p.m. and opened with the Pledge of Allegiance.

Answering roll call were John Starcher, John McDonald, Dean Dorko, Vickie Kozak and Mary Glovinsky. Angie Kukay was excused.

Also present were Fiscal Officer Rhonda Botti Sowers and Street Commissioner Bryan Lucas.

There were no visitors in attendance.

MINUTES
Minutes of the September 8, 2011 regular meeting were approved as submitted.

AMEND SEPT. 8 BILL TOTAL
Mrs. Glovinsky moved to amend the total amount authorized for payment of bills at the September 8 regular meeting from $11,780.30 to $11,661.39 to correct overpayments. Second by Mrs. Kozak. Vote: Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-abstained. Motion carried.

LEGISLATION
There was no legislation.

OLD BUSINESS
A. Vacation – Mayor Bird reminded everyone she will be on vacation from October 1-15.
Council President Pro Tem John Starcher will be acting mayor in her absence.

B. Master Plan Bike Path Meeting – Next meeting of the Master Plan Bike Path committee
will be at 6:00 p.m. October 6 in the Fire Station.

C. Employee Meeting – A mandatory employee meeting will be held at 1:00 p.m. September 28 to distribute and review changes to the recently adopted personnel manual.

D. Insured Employee Meeting – A mandatory meeting for all employees covered under the village health care plan will be held at 1:30 p.m. September 28. Insurance agent Kevin Lindsley will be available to go over details of the plan. Covered spouses are invited to attend as well.

E. BWC Third Party Administrator – Mrs. Sowers submitted quotes from Comp Management and Sheakley, each in the amount of $500.00 per year, for TPA services. Current TPA service is provided by Comp Management.

Mr. Starcher moved to accept Comp Management’s proposal for third party administrator services in the amount of $500.00. Second by Mr. Dorko. Vote: Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

F. Rock of Ages Drainage Issue – Mr. Starcher and Mr. Lucas reported that part of the problem with drainage at the foot of Clemons Street is the result of three connections improperly tied into the village storm sewer by contractors performing work at Rock of Ages. These connections have caused obstructions which prevent the root cleaning machine from clearing the line. Mr. Lucas explained to the Rock of Ages owner Herb Rickloff that the connections need to be made with a saddle fitting and cannot protrude into the tile. Mr. Lucas recommended the village establish a permit process for connections to the storm sewer in an effort to avoid problems of this type in the future.

G. Clemons and Charles Streets paving and drainage – Mr. Lucas submitted a quote from Kusmer and Associates in the amount of $4600.00 for specifications and bid packets for the Clemons and Charles Streets paving and drainage project. The quote includes survey work, plans, specifications, bid packets, construction inspection and storm sewer layout.

Mr. Starcher moved to accept the quote from Kusmer and Associates for the Clemons Street-Charles Street paving and storm sewer improvements in the amount of $4600.00. Second by Mrs. Glovinsky. Vote: Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

H. Columbia Gas Bill for Clemons St. line break – Mr. Starcher reported the village has received a bill from Columbia Gas for repair of damages to a line on Clemons St. He said the line was damaged because it was improperly run through the village storm sewer.
Solicitor Jim Barney will be communicating with Columbia Gas regarding this issue.

I. Ottawa County Community Foundation Grants – Mrs. Kozak announced that grants issued by the Ottawa County Community Foundation could be used for village Christmas decorations. Mrs. Kozak plans to attend the grant workshop in January to learn more about the application process.

NEW BUSINESS
A. Personal Time – Mayor Bird said she and Mrs. Sowers recently discussed the current policy regarding employee use of personal time and the fact that it can only be used in four hour increments. She gave an example of an employee who might need to leave work a half hour early for a doctor’s appointment but must still use four hours of personal time. Discussion followed on various ways to address this type of situation.

Mr. Starcher moved to amend Section 7.2.3 of the Personnel Handbook to state that personal days may be used for any personal reason in 0.5 hour increments. Second by Mr. Dorko. Vote: Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

REPORTS

Solicitor
No report.

Utilities/Ferries/Waterfront Committee
Mr. Starcher said Phase 2 of the SR 163 waterline replacement project is underway. He also reported that the Alexander Pike waterline replacement and repaving projects were not considered for Issue II funding in the current round of applications.

Beautification/Parks/Cemetery Committee
Mr. McDonald had nothing to report.

Streets/Sidewalks/Sewer Committee
Mr. Dorko had nothing to report.

Annexation/Subdivision/Planning Commission Committee
Mrs. Kozak had nothing to report.

Finance & Records Committee
Mrs. Glovinsky had nothing to report.

Safety/Insurance Committee
No report.

Fiscal Officer
Mrs. Sowers stated she has received the links to upload minutes to the website and should have them current again within a week.

Police Department
No report.

Fire Department
No report.

Street Commissioner
Mr. Lucas said there has been a problem of rain coming in through vents on the front of the Village Hall when winds are blowing from the north. Council authorized him to look into installing some sort of vent cover.

Zoning Administrator
No report.

Board of Public Affairs
No report.

VISITOR COMMENTS
There were no visitor comments.

AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $9,286.95 made by Mr. Starcher and seconded by Mr. Dorko. Vote: Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

ADJOURNMENT
Motion to adjourn made by Mrs. Glovinsky and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 6:53 p.m.

APPROVED:
_________________________________
Jacqueline A. Bird, Mayor


Attest:

____________________________________
Rhonda Botti Sowers, Fiscal Officer

September 8, 2011

VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD SEPTEMBER 8, 2011

Mayor Jacqueline Bird called the meeting to order at 6:10 p.m. and opened with the Pledge of Allegiance.

Answering roll call were John Starcher, John McDonald, Dean Dorko, Vickie Kozak, Mary Glovinsky and Angie Kukay.

Also present were Fiscal Officer Rhonda Botti Sowers, Solicitor Jim Barney, Street Commissioner Bryan Lucas and Zoning Administrator Bob Hruska.

Visitor in attendance was Duane Myers.

MINUTES
Minutes of the August 25, 2011 regular meeting were approved as submitted.

LEGISLATION
President Pro Tem John Starcher read the legislation by title only.
A. ORDINANCE NO.13 OF 2011 – AN ORDINANCE REPEALING ORDINANCE
NO. 14 PASSED IN 1985 AND ORDINANCE NO. 2, 2002 AND ANY OTHER ORDINANCES THAT ARE IN CONFLICT WITH THE NEWLY ADOPTED PERSONNEL POLICY AND PROCEDURES MANUAL OF THE VILLAGE OF MARBLEHEAD.

Motion to waive three readings on three separate occasions made by Mr. Starcher and seconded by Mrs. Kukay. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

Motion to adopt Ordinance No. 13, 2011 made by Mr. Starcher and seconded by Mrs. Kukay. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

B. RESOLUTION NO. 7, 2011 – A RESOLUTION ACCEPTING THE AMOUNTS AND RATES AS DETERMINED BY THE BUDGET COMMISSION AND AUTHORIZING THE NECESSARY TAX LEVIES AND CERTIFYING THEM TO THE COUNTY AUDITOR.

Motion to adopt Resolution No. 7, 2011 made by Mrs. Glovinsky and seconded by Mrs. Kozak. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

C. RESOLUTION NO. 8, 2011 – IN THE MATTER OF APPLICATION FOR WATERFRONT DEVELOPMENT BY ROY S. AND STANLEY L. SCHWARTZ.

Motion to waive three readings on three separate occasions made by Mr. Starcher and seconded by Mrs. Glovinsky. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

Motion to adopt Resolution No. 8, 2011 made by Mr. Dorko and seconded by Mrs. Kozak. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

OLD BUSINESS
A. Personnel Handbook – Mr. Starcher moved to adopt the new employee handbook and repeal the old book. Second by Mrs. Kukay. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

B. Employee Meeting – Mrs. Sowers will schedule a meeting with employees to distribute new employee handbooks and review changes. Insurance agent Kevin Lindsley will also be available at this meeting to meet with those employees enrolled in the health insurance plan.

C. BWC Third Party Administrator – Mrs. Sowers reported she has a quote for TPA services from Comp Management but has not yet received one from Sheakley. She anticipates receiving the quote before the September 22 council meeting.

D. ODOT Culvert Project – Mr. Lucas said he has spoken with township trustees Dave Hirt and Charles Scott regarding this project and they plan to discuss it at their Board meeting. Mayor Bird suggested Councilman Dorko, chairman of the street committee, schedule a meeting with township and quarry officials to facilitate discussion on allocation of costs for this project.

E. Clemons and Charles Streets paving and drainage – Mr. Lucas said Kusmer and Associates will be submitting a quote for engineering and preparation of specifications for the Clemons and Charles Streets paving and drainage project. Mr. Lucas added that it may be necessary to bid the project this year and have the work done when weather allows in the spring.

F. Rock of Ages – Mr. Starcher reported that the Lakeside Fire Department was able to maneuver the ladder truck at the end of Clemons Street but in order to do so they had to get out of the truck to move the sign placed in a bucket in the road right-of-way by the Rickloffs. Mr. Starcher will contact Mr. Rickloff to advise him the sign cannot be placed in the right-of-way.
.
NEW BUSINESS
A. Council set Trick-or-Treat hours from 6:00 to 8:00 p.m. on Monday, October 31, 2011.

B Mayor Bird reported the Marblehead Fire Department Association will hold a reverse raffle fundraiser on September 17.

C. Mr. Starcher volunteered to obtain a quote from Lake Disposal for trash pick-up. The village’s current trash hauler is Allied Waste.

REPORTS
Mayor
Mayor Bird reported that she met with Planning Commission Chairman Hal Clagg and Zoning Administrator Bob Hruska following the August 25 meeting when Steve Ott, legal counsel for the Baycliffs Homeowners Association, expressed concern about the handling of issues by these
two village officials. Following her investigation, the mayor assured council the allegations brought forward are unfounded. She added there have been times, not only with Baycliffs, but other areas of the village as well, when there has been zoning controversy, but said in each instance Mr. Clagg, Mr. Hruska and the Planning Commission acted appropriately, protecting the Village through enforcement of the Zoning Ordinance. Mayor Bird surmised that zoning issues will arise in the future, but stated her Administration will continue to support the Planning Commission, Chairman Hal Clagg and Zoning Administrator Bob Hruska at 110% as they do the jobs they were appointed or hired to enforce daily.

Solicitor
Mr. Barney had nothing to report.

Utilities/Ferries/Waterfront Committee
Mr. Starcher said Speer Brothers is in the process of delivering equipment and supplies to begin the Phase II waterline replacement project. He also reported that Kwest has re-seeded in the area of the Phase I project where grass failed to grow.

Beautification//Parks/Cemetery Committee
Mr. McDonald reported on the September 1 meeting of the committee to develop the master trail plan. The group plans to meet two more times for work sessions before scheduling a public meeting. The committee’s next meeting will be October 6 at 6:00 p.m. in the Fire Station.

Streets/Sidewalks/Sewer Committee
Mr. Dorko had nothing to report.

Annexation/Subdivision/Planning Commission Committee
Mrs. Kozak gave a brief report on the September Planning Commission meeting.

Finance & Records Committee
Mrs. Glovinsky stated the Finance Committee will meet at 4:00 p.m. September 13 to begin the budget process.

Safety/Insurance Committee
Mrs. Kukay had nothing to report.

Fiscal Officer
Mrs. Sowers announced that, effective September 7, she will maintain regular office hours of 9:00 a.m. to 3:00 p.m., Monday through Thursday. She also reported that she will be attending a village fiscal officer training conducted by the Auditor of State’s office on October 11 in Perrysburg.

Police Department
No report.

Fire Department
No report.

Street Commissioner
No report.

Zoning Administrator
Mr. Hruska reported an active month in August with permits issued for five new homes.

Board of Public Affairs
No report.

VISITOR COMMENTS
There were no visitor comments.

AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $11,780.30 made by Mrs. Glovinsky and seconded by Mr. Dorko. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-abstained. Motion carried.

ADJOURNMENT
Motion to adjourn made by Mr. Starcher and seconded by Mrs. Kukay. Meeting adjourned by unanimous vote at 6:52 p.m.

APPROVED:
_________________________________
Jacqueline A. Bird, Mayor


Attest:

____________________________________
Rhonda Botti Sowers, Fiscal Officer

August 25, 2011

VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD AUGUST 25, 2011

Mayor Jacqueline Bird called the meeting to order at 6:00 p.m. and opened with the Pledge of Allegiance.

Answering roll call were John Starcher, John McDonald, Dean Dorko, Vickie Kozak, Mary Glovinsky and Angie Kukay.

Also present were Fiscal Officer Rhonda Botti Sowers, Solicitor Jim Barney and Zoning Administrator Bob Hruska.

Visitors in attendance were Steven M. Ott, Michael Kelty, James C. Redinger, Mary Beth Eisman, Harry Eisman, Joan Sturgill, Robert Sturgill, Bob Speck and Rick Schulz.

MINUTES
Minutes of the August 11, 2011 regular meeting were approved as submitted.

BAYCLIFFS HOME OWNERS’ ASSOCIATION
Attorney Steve Ott was present on behalf of the Baycliffs Home Owners’ Association (BHOA) to express concern about Stop Work orders issued as a result of a current dredging project. In particular he lodged complaints against Zoning Administrator Bob Hruska and Planning Commission chairman Hal Clagg.

LEGISLATION
President Pro Tem John Starcher read the legislation by title only.
A. ORDINANCE NO. 11, 2011 – AN ORDINANCE TO AMEND APPROPRIATIONS
FOR CURRENT EXPENSES AND OTHER EXPENDITURES OF THE VILLAGE OF
MARBLEHEAD, STATE OF OHIO, DURING THE FISCAL YEAR ENDING DECEMBER 31, 2011 AND DECLARING AN EMERGENCY.

Motion to waive three readings on three separate occasions made by Mr. Starcher and seconded by Mr. Dorko. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

Motion to retain the emergency clause made by Mrs. Glovinsky and seconded by Mrs. Kukay. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

Motion to adopt Ordinance No. 11, 2011 made by Mr. Dorko and seconded by Mrs. Kozak. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

B. ORDINANCE NO. 12, 2011 – AN ORDINANCE TRANSFERRING FUNDS IN THE VILLAGE OF MARBLEHEAD AND DECLARING AN EMERGENCY.
Motion to waive three readings on three separate occasions made by Mr. Starcher and seconded by Mrs. Glovinsky. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

Motion to retain the emergency clause made by Mr. Starcher and seconded by Mrs. Kukay. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

Motion to adopt Ordinance No. 12, 2011 made by Mrs. Kozak and seconded by Mr. Dorko. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

C. RESOLUTION NO. 5, 2011 – A RESOLUTION AUTHORIZING THE MAYOR TO PREPARE AND SUBMIT AN APPLICATION TO PARTICIPATE IN THE OHIO PUBLIC WORKS COMMISSION STATE CAPITAL IMPROVEMENT AND/OR LOCAL TRANSPORTATION IMPROVEMENT PROGRAMS AND TO EXECUTE CONTRACTS AS REQUIRED FOR THE ALEXANDER PIKE WATERLINE REPLACEMENT PROJECT AND DECLARING AN EMERGENCY.
Motion to waive three readings on three separate occasions made by Mr. McDonald and seconded by Mr. Starcher. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

Motion to retain the emergency clause made by Mr. Starcher and seconded by Mrs. Glovinsky. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

Motion to adopt Resolution No. 5, 2011 made by Mr. Starcher and seconded by Mr. Dorko. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

D. RESOLUTION NO. 6, 2011 – A RESOLUTION AUTHORIZING THE MAYOR TO PREPARE AND SUBMIT AN APPLICATION TO PARTICIPATE IN THE OHIO PUBLIC WORKS COMMISSION STATE CAPITAL IMPROVEMENT AND/OR LOCAL TRANSPORTATION IMPROVEMENT PROGRAMS AND TO EXECUTE CONTRACTS AS REQUIRED FOR THE ALEXANDER PIKE ROAD REBUILDING PROJECT AND DECLARING AN EMERGENCY.
Motion to waive three readings on three separate occasions made by Mr. Dorko and seconded by Mrs. Kozak. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

Motion to retain the emergency clause made by Mrs. Kukay and seconded by Mr. Dorko. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

Motion to adopt Resolution No. 6, 2011 made by Mr. McDonald and seconded by Mr. Starcher. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

JIIG and JIPOA
Jim Redinger of Johnson’s Island Investment Group (JIIG) clarified for Council that Mr. Ott does not represent his group. It was also pointed out that Mr. Ott does not speak for the Johnson’s Island Property Owners’ Association (JIPOA).

ESTABLISH FUNDS
Mr. Starcher moved to establish Ohio Public Works Commission (OPWC) Fund 4903 for the SR 163 Phase II waterline replacement project and Coastal Management Grant (CMG) Fund 2051 for the Bike Trail Master Plan. Second by Mr. McDonald. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

OLD BUSINESS
A. A revised draft of the employee evaluation form which incorporated suggestions made at the last meeting was reviewed. Finding no additional changes necessary, council agreed to distribute the new forms to department heads for use this year.

B. Final revisions to the employee handbook were reviewed with no additional changes recommended. Mr. Barney will prepare legislation for consideration at the next meeting.

C. The Finance Committee will be meeting in September to begin the 2012 budget process.

D. Mayor Bird reminded that the Perch Festival Parade will be held Saturday morning, August 27. All village officials participating need to meet at the fire station by 9:30 a.m.

NEW BUSINESS
A. Mayor Bird submitted a quote received by Chief Waugh in the amount of $1616.00 from The Kreimes Co. to seal the parking area at the side of the Fire Station as well as the front of the Fire and Police Stations. Mrs. Sowers said sufficient money is appropriated for this purpose. Council authorized the work being done.

B. At the request of Chief Waugh, Council authorized having JVS replace the weather stripping around the center engine bay door.

COMMITTEE REPORTS
Solicitor
Mr. Barney reported that the zoning administrator has been bonded in the amount of $5,000 through the Frederick Agency.

Chief Fultz contacted Mr. Barney to report a typographical error in the codified ordinances which has caused difficulty in enforcing nuisance violations. Mr. Barney contacted American Legal Publishing who corrected the error and provided corrected pages.

UTILITIES/FERRIES/WATERFRONT
Mr. Starcher had no report.

BEAUTIFICATION /PARKS/CEMETERY
Mr. McDonald reported that paperwork is currently being updated to confirm the village remains in compliance with federal regulations regarding the use of Radar Park.

STREETS/SIDEWALKS/SEWER
Mr. Dorko had nothing to report.

ANNEXATION/SUB-DIV/PLANNING COMMISSION
Mrs. Kozak had nothing to report.

FINANCE & RECORDS
Mrs. Glovinsky had nothing to report.

SAFETY/INSURANCE
Mrs. Kukay had nothing to report.

Fiscal Officer
Mrs. Sowers had nothing to report.

Police Department
No report.

Fire Department
No report.

Street Commissioner
No report.

Zoning Administrator
Mr. Hruska had nothing to report.

Board of Public Affairs
No report.

VISITOR COMMENTS
There were no visitor comments.

AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $11,062.06 made by Mr. Starcher and seconded by Mrs. Glovinsky. Vote: Mrs. ukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 7:05 p.m.

APPROVED:
_________________________________
Jacqueline A. Bird, Mayor


Attest:

____________________________________
Rhonda Botti Sowers, Fiscal Officer

August 11, 2011

VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD AUGUST 11, 2011

Mayor Jacqueline Bird called the meeting to order at 6:00 p.m. and opened with the Pledge of Allegiance.

Answering roll call were John Starcher, John McDonald, Dean Dorko, Vickie Kozak and Angie Kukay. Mary Glovinsky was excused.

Also present were Fiscal Officer Rhonda Botti Sowers, Solicitor Jim Barney, Police Chief Greg Fultz, Fire Chief Doug Waugh, Street Commissioner Bryan Lucas and Zoning Administrator Bob Hruska.

There were no visitors in attendance.

AMEND AGENDA
Mayor Bird amended the agenda to eliminate item 5 as well as items b and c under legislation.

MINUTES
Minutes of the July 28, 2011 regular meeting were corrected to state, under old business, item B: "Mr. Starcher reported that Kusmer Engineering will be preparing bid specifications for the Clemons Street paving and will include Charles Street as an optional bid.” Minutes were approved as corrected.

LEGISLATION
President Pro Tem John Starcher read the legislation by title only.
RESOLUTION NO. 4-2011 – A RESOLUTION EMPOWERING THE MAYOR TO ENTER INTO A BANK DEPOSITORY AGREEMENT WITH THE MARBLEHEAD BANK & DECLARING AN EMERGENCY.
Motion to waive three readings on three separate occasions made by Mr. Starcher and seconded by Mr. Dorko. Vote: Mrs. Kukay-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

Motion to retain the emergency clause made by Mr. McDonald and seconded by Mrs. Kukay. Vote: Mrs. Kukay-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

Motion to adopt Resolution No. 4-2011 made by Mrs. Kozak and seconded by Mr. Starcher. Vote: Mrs. Kukay-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

OLD BUSINESS
A. Handbook:
1. Mr. Barney gave an update on the status of bonds. He advised Frederick Insurance carries a $50,000 bond for the fiscal officer and $5,000 bonds for the Board of Public Affairs employees who handle money. Council agreed that the zoning inspector should also be bonded in the amount of $5,000.

2. Council reviewed recommended changes to the policy applying to part-time employees. It was agreed that hours need to be adjusted when necessary to make sure that part-time employees remain part-time.

B. Draft copy of the revised evaluation form was reviewed. Several recommendations were made for changes which will be incorporated and new copies distributed for consideration at the next meeting.

C. Mrs. Sowers stated a decision needs to be made in September on whether or not to continue with a Third Party Administrator (TPA) for BWC claims. Current TPA is Comp Management. Annual cost to renew this service is $955. Mr. Barney recommended the village continue to contract with a TPA even if there are currently no outstanding claims. Mr. Starcher asked that a price be obtained from Sheakly for comparison.

D. After viewing the sewer grinder pump site at the corner of Francis and Prairie Streets, council agreed to not replace the recently removed shrubs with either a fence or new bushes. The pump is located in the road right-of-way at that location.

E. Chief Waugh reported there is sufficient room at the foot of Clemons Street for the pumper truck to turn but he does not believe there is adequate room for the ladder truck to negotiate. Mr. Starcher asked that Chief Waugh coordinate a time with the Lakeside Dept. to bring the ladder truck to that location to see if it can maneuver.

Mr. Lucas said the property owner at the end of Clemons St. who recently removed the post he had located in the right-of-way has now replaced it with a private property sign mounted in a bucket of concrete. Mr. Starcher will contact Mr. Rickloff about the sign.

F. Mayor Bird reminded that an informational health insurance meeting needs to be scheduled for employees and spouses who are covered under the plan. Mrs. Sowers will coordinate this meeting with the insurance agent and department heads.

NEW BUSINESS
A. The Mayor reported it is time for the finance committee to begin the 2012 budget process for consideration at the December meeting.

B. Chief Fultz said Catawba Island Police Dept. has a used Crown Victoria police cruiser they are interested in selling for $800. It comes equipped with a light bar, console and partition. He and Mr. Lucas inspected the car which has 110,000 miles but appears to be in good condition.

Motion to purchase the used Crown Vic police patrol car from Catawba Island Township for $800 by Mr. Starcher, Second by Mr. Dorko. Vote: Mrs. Kukay-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

COMMITTEE REPORTS
Solicitor
Nothing to report.

UTILITIES/FERRIES/WATERFRONT
Mr. Starcher announced that Bergman Paving will be patching roads in the areas of recent waterline repair work.

BEAUTIFICATION /PARKS/CEMETERY
Mr. McDonald met recently with representatives of Perry Group which is coordinating activities for the 200th anniversary of the Battle of Lake Erie in 2013. They are looking for locations to sponsor Tall Ship tours. After reviewing the cost, Council declined taking on a project of this magnitude.

STREETS/SIDEWALKS/SEWER
Mr. Dorko had nothing to report.

ANNEXATION/SUB-DIV/PLANNING COMMISSION
Mrs. Kozak had nothing to report.

FINANCE & RECORDS
No report.

SAFETY/INSURANCE
Mrs. Kukay had nothing to report.

Fiscal Officer
Mrs. Sowers had nothing to report.

Police Department
Chief Fultz asked that section 8.4 of the personnel policy regarding uniform allowances be modified due to the fact the village no longer reimburses police officers up to $300 per year for uniforms.

Fire Department
Chief Waugh had nothing to report.

Street Commissioner
Mr. Lucas had nothing to report.

Zoning Administrator
Mr. Hruska had nothing to report.

Board of Public Affairs
No report.

VISITOR COMMENTS
There were no visitor comments.

AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $6,766.42 made by Mr. Dorko and seconded by Mrs. Kukay. Vote: Mrs. Kukay-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-abstained. Motion carried.

ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 7:27 p.m.

APPROVED:

_________________________________
Jacqueline A. Bird, Mayor


Attest:

____________________________________
Rhonda Botti Sowers, Fiscal Officer

July 28, 2011

VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD JULY 28, 2011

Mayor Jacqueline Bird called the meeting to order at 6:00 p.m. and opened with the Pledge of Allegiance.

Answering roll call were John Starcher, John McDonald, Dean Dorko, Vickie Kozak and Mary Glovinsky. Angie Kukay was excused.

Also present were Fiscal Officer Rhonda Botti Sowers, Police Chief Greg Fultz, Patrolman Casey Joy, Patrolman Aaron Gibson, Zoning Administrator Bob Hruska and Board of Public Affairs member Tom Bird.

Visitors in attendance were John Kozak, Carl Smith, Bill Crosley, Beth Crosley, Jan Krivos, Tom Krivos, Scott Jones, Terri Jones, Breeanna Welch, Loren Welch and Lisa Ramsey.

MINUTES
Minutes of the July 14, 2011 regular meeting were approved as submitted.

SWEAR IN NEW PATROLMAN
Mayor Bird swore in part-time Patrolman Loren Welch who will begin service with the village police department on July 29, 2011.

POLICE COMMENDATIONS
In recognition of their outstanding efforts which resulted in a life being saved, Mayor Bird presented plaques to Patrolmen Casey Joy and Aaron Gibson. The two were first to respond to a rescue call at Jill’s Bakery on the morning of June 25, 2011. Finding the victim, Mr. Tom Krivos, in cardiac arrest they began using the AED and administered CPR until the squad arrived. Their quick actions were also recognized by Chief Fultz who presented each patrolman a lifesaving award citation bar to be worn on their uniform.

Mayor Bird introduced Mr. Tom Krivos who expressed his thanks to both of the officers. He also extended thanks to the village for having the foresight to train and equip their officers to administer lifesaving, first responder assistance. Mr. Krivos presented the Mayor with a donation in the amount of $2000 to be shared equally by the Marblehead Police and Fire departments. On behalf of the village, Mayor Bird accepted the donation and expressed both gratitude and surprise for the generous, unexpected gift.

LEGISLATION
There was no legislation.

OLD BUSINESS
A. Mr. McDonald said he met with Jeff Grashel of Standard Lafarge regarding the ODOT culvert replacement project and procedures that need to be followed.

B. Mr. Starcher reported that Kusmer Engineering will be preparing bid specifications for the Charles Street paving and will include Clemons Street as an optional bid. He said there is no update on the drainage issue because there hasn’t been any rain.

C. In response to council’s request that the fire department check to make sure there is sufficient room at the base of Clemons Street to maneuver large equipment, Mrs. Glovinsky said she observed the ladder truck on the street but did not know whether the officers encountered any problems.

D. Mayor Bird reported that a recent fire department applicant was not accepted for membership because he did not meet the department criteria.

E. Mrs. Sowers stated she spoke with Amy Drummer of the OSS Joint Solid Waste District and learned the village still has $3000 available to reimburse fund any recycling expenses incurred in 2010 or for purchase of items made from recycled materials. The village used a portion of the 2009 funding to reimburse cost of the annual fall leaf pick-up and to purchase cribbing made from recycled material for use by the fire department. Council agreed they would like to use the 2010 funding to reimburse expenses of the fall leaf collection and will use 2011 funding for this year’s leaf collection. They will also look into costs for recycled items such as park benches that could be purchased with this funding. Mrs. Sowers will notify the Solid Waste District.

F. Mrs. Sowers said she spoke with Scott Angelo of Comp Management, third party administrator of the Ohio Municipal League workers’ comp group rating program in which the village participates. He advised that the village will not be eligible for group rating in 2012 due to current workers’ comp claims experience but believes they will qualify again in 2013. Mr. Angelo recommended the village continue to contract with Comp Management in 2012 to administer any claims. Cost to continue with Comp Management is $955 per year. A decision will need to be made by September.

G. Regarding a suggestion to erect a 6 ft. high fence around the sewer grinder pump at the corner of Prairie and Francis Streets, Mrs. Sowers pointed out that the pump is located in the road right of way and noted that erecting a fence of that height in that location will not only obstruct vision but will be contrary to the zoning restrictions for fences at intersections. Mayor Bird suggested that possibly low plantings could be placed around the pump rather than a fence and asked that all council members take a look at the intersection prior to the next meeting.

F. Following discussion on the various employee evaluation forms, council decided to customize one of the examples provided by Solicitor Barney which was a form used by the University of Alabama. Mayor Bird and Mr. Hruska will prepare a draft evaluation for consideration at the next meeting.

NEW BUSINESS
A. As a result of concerns that surfaced recently regarding personnel policies which apply to part-time employees, Mayor Bird assigned Mrs. Glovinsky, Mrs. Sowers and Chief Fultz to a committee to review the appropriate sections and make recommendations for update.

COMMITTEE REPORTS
Solicitor
No report.

UTILITIES/FERRIES/WATERFRONT
Mr. Starcher reported the Floyd Browne group plans to take core samples along Alexander Pike in order to prepare specifications for waterline replacement and paving.

BEAUTIFICATION /PARKS/CEMETERY
Mr. McDonald said committee meetings for the Master Trail Plan will begin as soon as grant paperwork is completed.

STREETS/SIDEWALKS/SEWER
Mr. Dorko shared the article he prepared for publication in The Beacon regarding methodology used for planning Alexander Pike paving.

ANNEXATION/SUB-DIV/PLANNING COMMISSION
Mrs. Kozak had nothing to report.

FINANCE & RECORDS
Mrs. Glovinsky reminded Council the depository agreement will expire at the end of August. Mrs. Sowers said an application for deposit of public funds has been received from The Marblehead Bank and action will be required at the next meeting.

SAFETY/INSURANCE
No report.

Fiscal Officer
Mrs. Sowers stated she was unaware until recently of the village ordinance regarding lodging tax and then was unable to send 2nd quarter statements due to the fact there were no more forms in stock. She will order forms and mail them as soon as possible after they are received. Council is receptive to waiving penalties if they result from late billing.

Police Department
No report.

Fire Department
No report.

Street Commissioner
No report.

Zoning Administrator
Mr. Hruska reported that applications for round 26 of OPWC funding need to be filed by September.

Board of Public Affairs
Mr. Bird announced the Phase II waterline replacement along SR 163 is scheduled to begin the day after Labor Day. He also said the Board is looking into re-seeding the areas in Phase I where the grass has not grown.

VISITOR COMMENTS
Carl Smith, 1010 Lakeview, voiced two concerns. One is that the storm sewer in the location of his driveway appears to be collapsing. Mr. Dorko will investigate this complaint. The second concern is that golf carts are prohibited on streets in the village. Mayor Bird explained the reason behind the golf cart ordinance. Chief Fultz added that there is a difference between golf carts, which are prohibited and licensed NEVs (neighborhood electric vehicles) which are permitted on public roads with a speed limit of 35 mph or less.

AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $16,551.59 made by Mr. Starcher and seconded by Mrs. Kozak. Vote: Mrs. Glovinsky-
yes; Mrs. Kozak-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

ADJOURNMENT
Motion to adjourn made by Mrs. Glovinsky and seconded by Mr. Dorko. Meeting adjourned by unanimous vote at 7:29 p.m.

APPROVED:
_________________________________
Jacqueline A. Bird, Mayor


Attest:

____________________________________
Rhonda Botti Sowers, Interim Fiscal Officer

July 14, 2011

VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD JULY 14, 2011

Mayor Jacqueline Bird called the meeting to order at 6:00 p.m. and opened with the Pledge of Allegiance.

Answering roll call were John Starcher, John McDonald, Dean Dorko, Vickie Kozak, Mary Glovinsky and Angie Kukay.

Also present were Solicitor Jim Barney, Street Commissioner Bryan Lucas, Zoning Administrator Bob Hruska and Interim Fiscal Officer Rhonda Botti Sowers.

Visitor in attendance was Mike Drusbacky.

MINUTES
Minutes of the June 23, 2011 regular meeting were approved as submitted.

OTTAWA COUNTY EMA UPDATE
Mike Drusbacky, Deputy Director of the Ottawa County Emergency Management Agency was present to provide an update of his department’s activity. Among items discussed were the CERT (Certified Emergency Response Team) program recently implemented by EMA and the wireless emergency notification system (WENS) which allows people to register to receive notices via their wireless devices.

SR 163 PHASE II WATERLINE REPLACEMENT PROJECT
Following bid tabulations and a recommendation by Floyd Browne Group, Mr. Starcher moved to accept the low bid from Speer Brothers for Phase II of the SR 163 waterline replacement project. Second by Mr. Dorko. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

Resolution 2, 2011 passed by council March 11 2011 authorized the Mayor to sign contract documents for this project.

LEGISLATION
President Pro Tem John Starcher read the legislation by title only.
ORDINANCE NO. 8, 2011
AN ORDINANCE TO AUTHORIZE THE SALE OF A HOUSE LOCATED AT 214 E. MAIN ST., MARBLEHEAD, OHIO

This was the third and final reading.

Motion to adopt Ordinance No. 8, 2011 made by Mr. Starcher and seconded by Mrs. Kukay. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

OLD BUSINESS
A. Mr. McDonald reported that he and Mr. Lucas will meet with Lafarge representatives on Monday at 10:00 a.m. regarding the ODOT culvert replacement project. Mr. Lucas said they have learned ODOT cannot accept free stone as part of the specifications for a legally bid project.

B. Mayor Bird asked if it would be prudent to schedule Charles Street for paving when Clemons Street is done since the two streets connect. Following discussion it was agreed that specifications could be prepared to pave Clemons with an optional bid to include Charles Street depending on the bids received.

C. Mayor Bird asked that everyone review the sample evaluation forms previously distributed in preparation for discussion at the next regular meeting.

With regard to bonds, Mr. Barney said the fiscal officer is required to be bonded but council members are covered by a blanket bond. Mrs. Sowers said she recently found that Frederick’s Insurance carries bonds on the Board of Public Affairs members and Fiscal officer. Mr. Barney will follow up to check on the bond status for officials and employees but said that because bonding is a statutory requirement it doesn’t need to be specifically addressed in the personnel policy.

Brief discussion was held on policy regarding e-mail retention.

A final copy of the revised personnel policy will be forwarded from the solicitor to all council members and department heads for a final review.

D. Mr. Starcher and Mr. Lucas gave a status report on the drainage issues at both the north and south end of Clemons Street. They also noted a letter has been sent to Columbia Gas regarding the improper location of the gas line through the storm sewer pipe at the north end of Clemons. Discussion followed on seeking restitution from Columbia Gas for additional expenses incurred June 16 when the gas line was severed during the course of investigating storm sewer blockage. Mr. Lucas stated it will be difficult to determine the problems with the drainage at the south end of Clemons until it rains again.

E. Mr. Starcher reported the issue of landscaping items in the right-of-way at Rock of Ages has been resolved.

F. Following interviews and reference checks Mayor Bird recommended that Rhonda Botti Sowers be appointed Fiscal Officer.

Mr. Starcher moved to appoint Rhonda Botti Sowers to the position of Fiscal Officer. Second by Mr. Dorko. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

Mrs. Sowers extended thanks to the Mayor and Council for their support.

NEW BUSINESS
A. Expanding on information presented earlier in the meeting, Mayor Bird said she and Chief Waugh are serving jointly as village representatives to the Ottawa County Citizen Corps Advisory Council which will be instrumental in developing policies, procedures and guidelines for the creation of a Citizen Emergency Response Team (CERT).

B. Mrs. Kukay reported she was notified that the renewal rate for the village health insurance is an increase of only 5.73%. Renewal rate goes into effect in September. Council agreed they are happy with the renewal rate and not interested in obtaining any additional quotes at this time.

C. Mrs. Kukay and Mrs. Sowers will arrange a time in August for health insurance agent Kevin Lindsley to meet with employees and spouses who are covered under the plan.

D. Mrs. Sowers reported the property and casualty insurance renewal has been received from Steinemann-Hafner, administrators for the Public Entities Pool of Ohio. She said the premium has actually gone down slightly although the total amount due is higher because a $4000 credit offered last year is no longer available.

Mr. Starcher moved to continue participation with the Public Entities Pool of Ohio. Second by Mrs. Kukay. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

E. The 19th annual Marblehead Peninsula Lions Perch Festival will be held in James Park Saturday, August 27, 2011. Activities will begin with the parade at 10 a.m.

COMMITTEE REPORTS
Solicitor
Nothing to report.

UTILITIES/FERRIES/WATERFRONT
Mr. Starcher said there are still issues with getting the area of the Phase I waterline replacement restored to its original condition. Lack of rain is the primary reason the grass has not grown. The Board of Public Affairs is looking into a resolution to this issue.

Mr. Starcher shared a thank you from the Marblehead Bank for the village assistance with the Marblehead Bank 5K Daisy Run which raised over $600 to benefit the Peninsula Library Fund.

BEAUTIFICATION /PARKS/CEMETERY
Mr. McDonald had nothing to report.

STREETS/SIDEWALKS/SEWER
Mr. Dorko had nothing to report.

ANNEXATION/SUB-DIV/PLANNING COMMISSION
Mrs. Kozak had nothing to report.

FINANCE & RECORDS
Mrs. Glovinsky had nothing to report.

SAFETY/INSURANCE
Mrs. Kukay gave a brief report on the committee studying a proposed fire department merger which held its first meeting June 28.

Fiscal Officer
Mrs. Sowers reported that Chief Fultz verified the village’s insurance will cover use of tasers by the police department.

Mrs. Sowers received notification from the OSS Joint Solid Waste District that the village’s 2010 allocation in the amount of $3000 for recycling projects or recycled products is still available. In order to use this amount, the district needs to be notified by July 30 of Council’s intent.

Police Department
No report.

Fire Department
No report.

Street Commissioner
Mr. Lucas said there will be some additional changes soon at James Park; Fort Holly and the fire truck will be moved into the newly expanded mulched area for both safety and liability reasons.

Mr. Lucas reported the large shrubs which have surrounded the sewer grinder pump station at the intersection of Francis and Prairie Streets have been removed. He had prices if Council is interested in erecting a fence around the pump.

Mrs. Kozak asked if the old sign posts at the corner of Francis and Main Street can be removed now that they are no longer being used. Council agreed the sign posts should be removed.

Zoning Administrator
Mr. Hruska reminded everyone who plans to participate in the Ohio Sea Grant Lake Erie Day at the OSU Stone Lab on Gibraltar Island, Put-in-Bay that they need to RSVP soon.

Board of Public Affairs
Nothing to report.

VISITOR COMMENTS
There were no visitor comments.

AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $40,524.84 made by Mr. Dorko and seconded by Mrs. Glovinsky. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. McDonald-yes; Mr. Starcher-abstained. Motion carried.

ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 7:40 p.m.

APPROVED:
_________________________________
Jacqueline A. Bird, Mayor


Attest:

____________________________________
Rhonda Botti Sowers, Interim Fiscal Officer

June 23, 2011

VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD JUNE 23, 2011

Mayor Jacqueline Bird called the meeting to order at 6:03 p.m. and opened with the Pledge of Allegiance.

Answering roll call were John Starcher, John McDonald, Dean Dorko, Vickie Kozak, Mary Glovinsky and Angie Kukay.

Also present were Interim Fiscal Officer Rhonda Botti Sowers and BPA member Tom Bird.

There were no visitors in attendance.

MINUTES
Minutes of the June 9, 2011 regular meeting were approved as submitted.

AUTHORIZE EQUIPMENT PURCHASES
Mrs. Sowers submitted a request from Chief Fultz to purchase six tasers, holsters, magazines, cartridges and training rounds from Vance’s Law Enforcement in the amount of $7,645.70. Drug fund revenues will be used for this purchase. Council authorized this purchase contingent upon the chief verifying that use of tasers by the department is covered under the village’s insurance.

Mrs. Sowers also presented a quote from MT Business Technologies for Ricoh copier/fax/scanner/printers in the amount of $3,546.00 for a color machine and $4070.00 for a black and white machine. Of three companies contacted, MT Business was the only one to submit a quote. She explained the features of this machine and advised there is sufficient money appropriated for this purchase with the cost to be shared by General and Zoning funds. Council authorized purchase of the Ricoh Aficio MPC2051 color copier/fax/scanner/printer.

LEGISLATION
President Pro Tem John Starcher read the legislation by title only.
ORDINANCE NO. 7, 2011
AN ORDINANCE AMENDING THE VILLAGE OF MARBLEHEAD ZONING ORDINANCES
This was the third and final reading.
Motion to adopt Ordinance No. 7, 2011 made by Mr. Dorko and seconded by Mr. McDonald. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

ORDINANCE NO. 8, 2011
AN ORDINANCE TO AUTHORIZE THE SALE OF A HOUSE LOCATED AT 214 E. MAIN ST., MARBLEHEAD, OHIO
Second reading. No action taken. Third reading will be on July 14, 2011.

ORDINANCE NO. 10, 2011
AN ORDINANCE AUTHORIZING A SUPPLEMENTAL APPROPRIATION IN THE VILLAGE OF MARBLEHEAD AND DECLARING AN EMERGENCY.
Motion to waive three readings on three separate occasions made by Mr. Starcher and seconded by Mrs. Glovinsky. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

Motion to retain the emergency clause made by Mrs. Kukay and seconded by Mr. Dorko. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

Motion to adopt Ordinance No. 10, 2011 made by Mr. Starcher and seconded by Mrs. Kukay. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

OLD BUSINESS
A. Councilman Dorko reported that he and Street Commissioner Lucas conducted a tour of village streets recently. They noted that Prairie Street between James and Stone, Harsh Road, Center Street and Clemons Street are all in need of repair with Clemons Street on the top of the list. He noted that $50,000 is allocated for street repair and recommended it be used for work on Clemons.

Mr. Starcher advised Council that the Street Commissioner recently contracted with Adkins Sanitation to use its jet and camera on the storm sewer at the foot of Clemons Street to determine why the area is not draining properly. Adkins equipment got stuck on an obstruction near the catch basin and when Mr. Lucas used the backhoe to free the equipment he hit a gas line. It appeared the storm sewer had been damaged when trenching was done for the gas line installation and the concrete used by the installer to repair the damage caused the obstruction in the tile.

Mr. Starcher added that the landscaping which had been located in the road right-of-way at the foot of Clemons St. has been removed.

Council agreed that storm sewer repairs and paving should be done jointly on Clemons St. They also commended Mr. Lucas for his actions on this project.

B. Mayor Bird announced that the interview team reviewed fiscal officer applications and will interview four candidates on June 28 and 29.

C. Final draft of the revised handbook was received from Solicitor Barney. Mayor Bird asked that everyone review the changes. Discussion will be scheduled for the July 14 meeting.

NEW BUSINESS
A. Mayor Bird announced that she has appointed Terry Glovinsky to the open seat on the Planning Commission. His first meeting will be July 6.

B. Patrolman David Schuerger has resigned his position with the police department. Ptl. Stetler was moved into the position vacated by Ptl. Schuerger. Chief Fultz is advertising for a part-time officer to fill the open position.

C. The Board of Public Affairs hired Andrea Moon as a seasonal employee to paint fire hydrants. Per the pay ordinance Mayor Bird set her salary at $10.50 per hour.

D. Dana Haycox is in the process of being accepted as a new member of the Fire Department.

E. Mayor Bird issued a proclamation recognizing Ben and Wendy Richmond on the occasion of Richmond Gallery’s 30th anniversary in the village.

COMMITTEE REPORTS

UTILITIES/FERRIES/WATERFRONT
Mr. Starcher was pleased to report that the Board of Public Affairs plans to pursue a waterline upgrade on Alexander Pike. The upgrade will be coordinated with a paving project when the line is installed.

BEAUTIFICATION /PARKS/CEMETERY
Mr. McDonald had nothing to report.

STREETS/SIDEWALKS/SEWER
Mr. Dorko had nothing to report.

ANNEXATION/SUB-DIV/PLANNING COMMISSION
Mrs. Kozak had nothing to report.

FINANCE & RECORDS
Mrs. Glovinsky had nothing to report.

SAFETY/INSURANCE
Mrs. Kukay announced the committee to study a proposed fire department merger will meet at 5:30 p.m. June 28. She also reported that village employees have been invited to attend training on disaster preparedness at Danbury Township July 8 at 8:30 a.m.

Fiscal Officer
No report.

Police Department
No report.

Fire Department
No report.

Street Commissioner
No report.

Zoning Inspector
No report.

Board of Public Affairs
Mr. Bird added to Mr. Starcher’s comments regarding the proposed waterline upgrade on Alexander Pike. He said the BPA is working with Floyd Browne Group on the plans and funding applications for this project.

VISITOR COMMENTS
There were no visitor comments.

AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $12,328.78 excluding payroll made by Mr. Starcher and seconded by Mrs. Glovinsky. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Dorko. Meeting adjourned by unanimous vote at 6:52 p.m.

APPROVED:
_________________________________
Jacqueline A. Bird, Mayor


Attest:

____________________________________
Rhonda Botti Sowers, Interim Fiscal Officer

June 9, 2011

VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD JUNE 9, 2011

Mayor Jacqueline Bird called the meeting to order at 6:00 p.m. and opened with the Pledge of Allegiance.

Answering roll call were John Starcher, John McDonald, Dean Dorko, Vickie Kozak and Mary Glovinsky. Angie Kukay was excused.

Also present were Zoning Inspector Bob Hruska, Street Commissioner Bryan Lucas, Solicitor Jim Barney and Interim Fiscal Officer Rhonda Botti Sowers.

There were no visitors in attendance.

MINUTES
Minutes of the May 26, 2011 public hearing were approved as submitted.

Minutes of the May 26, 2011 regular meeting were corrected to state the second reading of Ordinance 7, 2011 will be June 9, 2011 and were then approved as corrected.

LEGISLATION
President Pro Tem John Starcher read the legislation by title only.
ORDINANCE NO. 7, 2011
AN ORDINANCE AMENDING THE VILLAGE OF MARBLEHEAD ZONING ORDINANCES
Second reading. No action taken. Third reading will be on June 23, 2011.

ORDINANCE NO. 8, 2011
AN ORDINANCE TO AUTHORIZE THE SALE OF A HOUSE LOCATED AT 214 E. MAIN ST., MARBLEHEAD, OHIO
First reading. No action taken. Second reading will be on June 23, 2011.

ORDINANCE NO. 9, 2011
AN ORDINANCE AUTHORIZING A SUPPLEMENTAL APPROPRIATION IN THE VILLAGE OF MARBLEHEAD AND DECLARING AN EMERGENCY.
Motion to waive three readings on three separate occasions made by Mr. Starcher and seconded by Mr. Dorko. Vote: Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

Motion to retain the emergency clause made by Mrs. Kozak and seconded by Mr. McDonald. Vote: Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

Motion to adopt Ordinance No. 9, 2011 made by Mrs. Glovinsky and seconded by Mr. Starcher. Vote: Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

Mr. Dorko was excused following legislation.

OLD BUSINESS
A. Mayor Bird reported learning that last year’s updates for the annual codification of ordinances was done through September instead of June. Since there are only 3 months of 2010 legislation left to update she asked that Council consider updating on a calendar basis from January 1 through December 31 instead of from June 1 to May 31. Council agreed with this recommendation. Mr. Barney added that he spoke with a representative of American Legal Publishing who estimated the cost to do the update would continue to be approximately $3,000.

B. Street Commissioner Lucas and Councilman Starcher gave an update on the issue of drainage and obstructions in the road right of way in front of Rock of Ages at the foot of Clemons Street. Mr. Starcher said Adkins Sanitation has been contacted to clean and evaluate the discharge line from the catch basin to help with the drainage issue. Mr. Starcher said he and Mr. Lucas have determined the rocks in the right-of-way need to be removed but they also feel a second catch basin connected to the existing catch basin is needed to improve the drainage. Mr. Starcher plans to meet with the owners of Rock of Ages regarding the various landscaping obstructions they have placed in the right-of-way. Mr. Lucas said he and Councilman Dorko determined during their recent road tour that Clemons Street is in need of repaving and the paving should include the area at the north end of the road that hasn’t previously been paved.

C. Mayor Bird said the planned kick-off meeting for the Bike Trail Master Plan Committee was postponed until after the grant has been approved. Estimate is that it will be four to six weeks before grant approval is obtained.

D. With regard to the ODOT culvert replacement project at Lakepoint Park, Mr. Lucas explained that because this project is over $25,000 it has to be bid by ODOT. He will make sure that ODOT knows Lafarge has agreed to donate stone for the project so it will not have to be included in the bid specifications.

F. Revision of the current handbook continued with a review of Articles 13 and 14. It was decided to eliminate Article 13 because it does not apply. In addition, samples of evaluation forms discussed in conjunction with Article 9 were distributed for review

NEW BUSINESS
A. Mayor Bird announced that ten applications for the Fiscal Officer position were submitted by the deadline and two additional applications were received after that date. She appointed council president John Starcher and finance chair Mary Glovinsky to serve with her as an interview team. They will meet June 14 to review the applications.

COMMITTEE REPORTS
Solicitor
Nothing to report.

UTILITIES/FERRIES/WATERFRONT
Mr. Starcher had nothing to report.

BEAUTIFICATION /PARKS/CEMETERY
Mr. McDonald reported Ohio Edison will sponsor a meeting Monday morning June 13 to discuss the feasibility of installing a device that can be used to turn street lights off when needed to avoid attracting bugs. Mr. Lucas plans to attend.

STREETS/SIDEWALKS/SEWER
No report.

ANNEXATION/SUB-DIV/PLANNING COMMISSION
Mrs. Kozak had nothing to report.

FINANCE & RECORDS
Mrs. Glovinsky reported on a recent meeting with officials of The Marblehead Bank to discuss service charges. She had contacted several other area banks and learned that none would impose service charges. In her meeting at the Marblehead Bank she learned that the service charges are almost entirely negated by the interest earned on the checking account. Several other suggestions were made to help reduce costs. Mrs. Glovinsky also reported a new five year depository agreement will need to be approved this year.

SAFETY/INSURANCE
Nothing to report.

Fiscal Officer
No report.

Police Department
No report.

Fire Department
No report.

Street Commissioner
No report.

Zoning Inspector
No report.

Board of Public Affairs
No report.

VISITOR COMMENTS
There were no visitor comments.

AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $19,730.21 excluding payroll made by Mr. Starcher and seconded by Mrs. Glovinsky. Vote: Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

ADJOURNMENT
Motion to adjourn made by Mrs. Glovinsky and seconded by Mrs. Kozak. Meeting adjourned by unanimous vote at 7:59 p.m.

APPROVED:
_________________________________
Jacqueline A. Bird, Mayor


Attest:

____________________________________
Rhonda Botti Sowers, Interim Fiscal Officer

May 26, 2011

VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD MAY 26, 2011

Mayor Jacqueline Bird called the meeting to order at 6:15 p.m. and opened with the Pledge of Allegiance.

Answering roll call were Dean Dorko, Mary Glovinsky, Vickie Kozak, Angie Kukay, John McDonald and John Starcher.

Also present were Zoning Inspector Bob Hruska, Fire Chief Doug Waugh and Interim Fiscal Officer Rhonda Botti Sowers.

Visitors in attendance were Robert Rakes, Marvin Rettig, Gary Deerhake and Ed Cochenour of the Lakeside Volunteer Fire Department, Matilda Johnson, Trevor Ross and Matt Hill of the Marblehead Fire Department, Lisa Bruno, Rita Mahler, Gail Anderson and Judy Burchfield.

MINUTES
Minutes of the May 12, 2011 regular meeting were approved as submitted.

APPROVE HARSH ROAD EASEMENT FOR SEWER REPLACEMENT PROJECT
Mr. Starcher moved to grant a permanent easement along Harsh Rd. to Ottawa County in conjunction with the Island View subdivision sanitary sewer replacement project. Second by Mr. McDonald. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

INTERIM FISCAL OFFICER PAY
Mrs. Glovinsky moved for the Interim Fiscal Officer to be paid $21.00 per hour retroactive to April 22, 2011 and to ratify all payments made since that date; this action is to continue until the permanent Fiscal Officer position is hired and independently functioning in that role. Second by Mrs. Kukay. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

LEGISLATION
President Pro Tem John Starcher read the legislation by title only.
ORDINANCE NO. 5, 2011
AN ORDINANCE AMENDING CERTAIN PROVISIONS OF ORDINANCE 1, 2011 PROVIDING FOR A PAY INCREASE AND SETTING WAGE RATES FOR EMPLOYEES IN THE VILLAGE OF MARBLEHEAD AND DECLARING AN EMERGENCY
Motion to waive three readings on three separate occasions made by Mrs. Kozak and seconded by Mr. Dorko. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

Motion to retain the emergency clause made by Mrs. Kukay and seconded by Mr. McDonald. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

Motion to adopt Ordinance No. 5, 2011 made by Mrs. Glovinsky and seconded by Mr. Dorko. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

ORDINANCE NO. 6, 2011
AN ORDINANCE AUTHORIZING A SUPPLEMENTAL APPROPRIATION IN THE VILLAGE OF MARBLEHEAD AND DECLARING AN EMERGENCY.
Motion to waive three readings on three separate occasions made by Mrs. Kukay and seconded by Mr. Starcher. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

Motion to retain the emergency clause made by Mr. McDonald and seconded by Mrs. Glovinsky. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

Motion to adopt Ordinance No. 6, 2011 made by Mrs. Kukay and seconded by Mrs. Kozak. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

ORDINANCE NO. 7, 2011
AN ORDINANCE AMENDING THE VILLAGE OF MARBLEHEAD ZONING ORDINANCES
First reading. No action taken. Second reading will be on June 8, 2011.

OLD BUSINESS
A. Mayor Bird opened discussion on the May 12 proposal by the Lakeside Volunteer Fire Department to merge the two departments. She said she has been contacted by about 10 persons, all of whom opposed this suggestion. The Mayor advised Council they have the option to table this matter, decline it or form a joint committee with representation from both departments to study it further.

In response to a question from Councilman Dorko, Gary Deerhake, President of LVFD said their proposal did not anticipate using the Marblehead fire station if the departments were joined.

Mr. Dorko does not think this is a decision that can be made quickly.

Mr. McDonald feels a committee should be formed to study the proposal.

Gail Anderson, whose father was a former Marblehead Fire Chief, strongly opposed combining the two departments under Lakeside.

Mrs. Glovinsky agreed that this proposal should be studied further.

Trevor Ross asked if there is opposition to a fire district.

Mr. Deerhake said an advantage of a private firefighting company is that the members actually govern themselves.

Mr. Ross said a private association is not accountable like a governmental agency is.

Chief Waugh agreed that there is more accountability with a municipal department.

In response to a question from Rita Mahler, Mr. Deerhake said they did not anticipate using the Marblehead station because they thought the village would want to use the building for other purposes.

In response to a question from Lisa Bruno, representatives of both departments said that 100% of their operating costs are paid by the township contracts and donations.

Mr. Starcher said he feels both departments need to get their heads together to discuss this issue. He added that this is a big decision and it needs to be based on facts, not emotion.

Mrs. Kukay said she feels there needs to be additional input from the community.

Based on comments made, Mayor Bird asked Safety Committee chair Angie Kukay to form a committee of representatives from both fire departments and Danbury Township. Mrs. Kukay will set a day, time and location for an initial meeting.

B. Mayor Bird reminded all that the Memorial Day parade and services will be held May 30 in Lakeside. Johnson’s Island Memorial Day ceremony will be held on Sunday, May 29.

C. Mrs. Kozak reported that AES has completed the asbestos removal from the former Gresh house. Discussion followed on disposition of the structure. Mr. Starcher said he feels the building has become more of a liability than it is worth. Council agreed to advertise for one week to offer the house to anyone who would like to remove it from the property. Offers will be accepted until the end of June and the house must be removed by the end of July. If it is not removed by that time, or if there are no offers to remove it, the house will be demolished.

D. Mr. McDonald reported that he received a verbal estimate in the amount of $35,000 from Jeff Grashel of Lafarge regarding optional prices for the culvert replacement project at Lakepoint Park. There would be additional costs for such things as armor stone, bulkhead, flaggers, and traffic control. Mr. Starcher said the project will need to be done to ODOT standards and added that a decision needs to be made soon so the work can be done before the road is paved in 2012.

E. Mr. Dorko said he and the Street Commissioner are scheduled to conduct the annual review of streets on May 27 and will provide Council with a status update after that time.

F. Revision of the current handbook continued with a review of Articles 9, 10, 11 and 12.

NEW BUSINESS
No new business.

COMMITTEE REPORTS

UTILITIES/FERRIES/WATERFRONT
Mr. Starcher reported the weather is still preventing Kwest from planting grass seed in the area of the recent waterline replacement.

BEAUTIFICATION /PARKS/CEMETERY
Mr. McDonald had nothing to report.

STREETS/SIDEWALKS/SEWER
Mr. Dorko had nothing to report.

ANNEXATION/SUB-DIV/PLANNING COMMISSION
Mrs. Kozak presented information and prices obtained from the representative of a company that sells Christmas decorations for communities. Council determined the cost from this company was excessive and will not pursue it further.

FINANCE & RECORDS
Mrs. Glovinsky reported she will be meeting with the bank to review service charges.

SAFETY/INSURANCE
Nothing to report.

Fiscal Officer
No report.

Police Department
No report.

Fire Department
Chief Waugh reported that all of the new fire hose has been received. The department recently received a gas meter through a grant from the Ottawa County Emergency Management Agency. This device is used to sense different types of gases. The Chief announced that the Lakeside and Marblehead Volunteer Fire Departments were honored last week by the Peninsula Chamber of Commerce as this year’s recipients of the D.S. Kirkpatrick. This award recognizes dedication to the principle of service to the community.

Street Commissioner
No report.

Zoning Inspector
No report.

Board of Public Affairs
No report.

VISITOR COMMENTS
There were no visitor comments.

AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $45,800.37 including payroll made by Mr. Dorko and seconded by Mrs. Kukay. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes. Mr. Starcher abstained. Motion carried.

ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Dorko. Meeting adjourned by unanimous vote at 7:37 p.m.

APPROVED:
_________________________________
Jacqueline A. Bird, Mayor


Attest:

____________________________________
Rhonda Botti Sowers, Interim Fiscal Officer

May 26, 2011 Public Hearing

VILLAGE OF MARBLEHEAD PUBLIC HEARING
HELD MAY 26, 2011

Mayor Jacqueline Bird called the meeting to order at 6:05 pm and opened with the Pledge of Allegiance.

Answering roll call were Mary Glovinsky, Vickie Kozak, Angie Kukay, John McDonald and John Starcher. Dean Dorko arrived at 6:10 p.m.

Also present were Zoning Inspector Bob Hruska, Fire Chief Doug Waugh and Interim Fiscal Officer Rhonda Botti Sowers.

Visitors in attendance were Robert Rakes, Marvin Rettig, Gary Deerhake and Ed Cochenour of the Lakeside Volunteer Fire Department, Matilda Johnson, Trevor Ross and Matt Hill of the Marblehead Fire Department, Lisa Bruno, Rita Mahler, Gail Anderson and Judy Burchfield.

Mayor Bird explained the purpose of the Public Hearing was to review the proposed zoning ordinance amendments as recommended by the Planning Commission.

Mr. Hruska went over the proposed amendments which include updates to definitions; as well as updates to Sections 154.019, 154.109, 154.051, 154.126 and 154.146. He added that the Planning Commission is suggesting the Council eliminate item 7 of Section 154.051 (E) which deals with signs for a home occupation due to the fact it would be in conflict with the current sign ordinance.

Mr. Starcher moved to implement the recommendation of the Planning Commission with a modification to eliminate 154.051 (E) (7). Second by Mrs. Kozak. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

Mr. Starcher moved to forward the zoning ordinance amendments to Council. Second by Mrs. Glovinsky. Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

Motion to adjourn made by Mrs. Kukay and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 6:15 p.m.

APPROVED:
_________________________________
Jacqueline A. Bird, Mayor

Attest:

____________________________________
Rhonda Botti Sowers, Interim Fiscal Officer

May 12, 2011

VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD MAY 12, 2011

Mayor Jacqueline Bird called the meeting to order at 6:00 pm and opened with the Pledge of Allegiance.

Answering roll call were Dean Dorko, Mary Glovinsky, Vickie Kozak, Angie Kukay, John McDonald and John Starcher.

Also present were Zoning Inspector Bob Hruska, Street Commissioner Bryan Lucas, Fire Chief Doug Waugh and Interim Fiscal Officer Rhonda Botti Sowers. Solicitor Jim Barney was excused and Assistant Solicitor Rich Gillum attended in his place.

Visitors in attendance were Ed Cochenour, Gary Deerhake and Robert Rakes of the Lakeside Volunteer Fire Department, Matilda Johnson, Trevor Ross and Matt Hill of the Marblehead Fire Department.

MINUTES
Mrs. Kukay said minutes of the April 14, 2011 regular meeting should be corrected to state that drop-off boxes for donations of used cell phones will be located at the Marblehead Police Station, Village Hardware and Perfect Color Hair and Tan in Port Clinton. Minutes of the April 14, 2011 meeting were approved as corrected.

Mrs. Kukay said minutes of the April 28, 2011 regular meeting should be corrected to state that Mrs. Kozak attended the Safety Council meeting and that drop-off boxes for donations of used cell phones have been placed at the Marblehead Police Station, Village Hardware and Perfect Color and Tan in Port Clinton. Minutes of the April 28, 2011 regular meeting were approved as corrected.

PRESENTATION BY THE LAKESIDE VOLUNTEER FIRE DEPARTMENT
Gary Deerhake, President of the Lakeside Volunteer Fire Department presented a written proposal of a plan to join together the Marblehead and Lakeside Fire Departments under the existing charter of the Lakeside Volunteer Fire Protective Association.

Mayor Bird explained that she was approached by officers of the Lakeside Department with this idea approximately 18 months ago. At that time she asked that the proposal be put into writing. On April 26, 2011 she was advised that a written proposal had been prepared for presentation to Council. On May 2 she spoke with Chief Waugh about the proposal which would be presented to Council on May 12.

Council members agreed they would like time to study the proposal and will place it on the agenda for discussion at the May 26 regular meeting.

PROCLAMATION
Mayor Bird signed a proclamation declaring Saturday, May 14, 2011 Lakeside Daisy Day and encouraging all to take the opportunity to visit the ODNR Lakeside Daisy State Nature Preserve.

LEGISLATION
There was no legislation.

OLD BUSINESS
A. Mrs. Kozak reported that Affiliated Environmental Services (AES) of Sandusky has scheduled removal and disposal of asbestos from the former Gresh home at 214 E. Main St. for May 17, 18 and 19.

B. Mr. Starcher reported that the Finance Committee met with the interim fiscal officer to eview the scope of the job as well as the current job description. As a result the committee concluded and makes the recommendation that the fiscal officer position should be a part-time hourly as opposed to a full-time salaried position. In addition, the committee recommended that office hours for Zoning Inspector Bob Hruska, be increased from 3 hours per day to 5 hours per day to ensure that the village office will be open to the public on a regular basis and that he be assigned additional responsibilities as an administrative assistant. Mr. Hruska was agreeable to this proposal and stated he could be available to be in the office from 8 am to 1 pm weekdays.

The Committee further determined that the salary for the full-time fiscal officer position was the equivalent of $21.00 per hour with 2/3 of the salary paid from the General Fund and 1/3 by the Board of Public Affairs Fund and recommended that pay for a part-time fiscal officer be $21.00 per hour and that division of responsibilities between General Fund and BPA remain the same.

The Committee also recommended that because of additional responsibilities, Mr. Hruska’s pay be increased from $13.40 per hour to $15.00 per hour split 60% from the Zoning and 40% General Fund.

The Solicitor will prepare an ordinance based on these recommendations for consideration at the next regular meeting.

Mayor Bird will prepare revised job descriptions based on these recommendations.

Council agreed to advertise for the part-time fiscal officer position for two consecutive weeks in the Peninsula News, News Herald, Beacon and Sandusky Register. Applications will be received until June 6, 2011.

C. Revision of the current handbook continued with a review of Article 8.

D. Mr. McDonald reported that he, Claudia McDonald and the Mayor met recently with Chuck Hall of Floyd Browne Group to discuss steps for the preparation of the Bike Trail Master Plan. They are working to establish a core committee and hold an initial meeting of this group at 6:00 p.m. June 7 in the fire station.

E. Mr. McDonald reported that he does not have anything in writing yet from Jeff Graeshel of Lafarge regarding optional prices for the ODOT culvert project at Lakepoint Park.

F. Mayor Bird reminded all that the Memorial Day parade and services will be held this year in Lakeside. Village Officials are encouraged to attend and participate as a group in the walking parade.

The Mayor will also participate in the Johnson’s Island Memorial Day ceremony to be held Sunday, May 29.

NEW BUSINESS
A. The Solicitor will contact American Legal Publishing to schedule the update of Ordinances to be done in June 2011.

B. Street Commissioner Bryan Lucas will schedule turning off street lights in June to avoid attracting swarms of mayflies. Mr. Lucas said he may not be able to use equipment from Standard Lafarge due to mechanical problems and might need to rent equipment this year to accomplish the project.

COMMITTEE REPORTS
Solicitor
Nothing to report.

UTILITIES/FERRIES/WATERFRONT
Mr. Starcher reported he will check with Kwest to find out when the re-seeding will be completed in the area of the recent waterline replacement.

BEAUTIFICATION /PARKS/CEMETERY
Mr. McDonald reported that he has worked with representatives of the Marblehead Bank and with Bryan Lucas to coordinate details for the annual 5K Walk/Run on Alexander Pike.

STREETS/SIDEWALKS/SEWER
Mr. Dorko had nothing to report.

ANNEXATION/SUB-DEV/PLANNING COMMISSION
Mrs. Kozak reported that she was contacted by a representative of a company that sells Christmas decorations for communities. At Council’s request she will obtain additional information and costs.

FINANCE & RECORDS
Mrs. Glovinsky reported that she and Mrs. Sowers met with Ron Druckenmiller of the State Auditor’s office to review some procedures. One change that will be made as a result of that meeting will be to authorize payment of bills at each regular meeting rather than once a month. Mrs. Glovinsky said she also plans to meet with the bank to review service charges.

SAFETY/INSURANCE
Mrs. Kukay had nothing to report.

Fiscal Officer
No report.

Police Department
No report.

Fire Department
Chief Waugh announced that he has promoted Trevor Ross to the rank of Lieutenant. He also stated he has ordered 4 new sets of gear from Fire Services, Inc. and has also ordered 600 ft. of attack hose. The Chief also advised that he is available to meet with anyone who may have questions or concerns regarding the Lakeside Fire Department proposal.

Street Commissioner
Mr. Lucas advised that the village will be responsible for making sidewalk improvements at several locations along Main Street where the walk is outside of the State’s right-of-way in order to make these areas ADA compliant. The work will need to be completed prior to the scheduled repaving of SR 163 in 2012.

Mr. Lucas also reported that the estimate for the culvert replacement project at Lakepoint Park is $73,710.00 which is well below some of the preliminary figures he had been given.

Zoning Inspector
Mr. Hruska reported that activity for the Planning Commission has been slow so far this year but zoning activity has increased with the number of permits issued to date ahead of this time last year.

Board of Public Affairs
No report.

VISITOR COMMENTS
Matilda Johnson asked when Alexander Pike might be repaved. Mr. Starcher explained that the Board of Public Affairs is currently having a study done to determine the feasibility or necessity of installing a waterline along that road. Council will wait for the results of that study before planning any paving.

AUTHORIZE PAYMENT OF BILLS
Motion to authorize payment of bills in the amount of $56,772.13 including payroll made by Mrs. Glovinsky and seconded by Mrs. Kukay. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes. Mr. Starcher abstained. Motion carried.

EXECUTIVE SESSION
Mr. Starcher moved to go into executive session at 7:55 p.m. for the purpose of discussing matters of personnel regarding the Fiscal Officer. Second by Mrs. Glovinsky. Motion carried by unanimous vote.

Mayor Bird reconvened the meeting at 8:05 p.m.

Mr. Starcher moved to suspend the rules due to the time. Second by Mr. Dorko. Vote: Mrs. Kukay-yes; Mrs. Glovinsky-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

A request for unemployment compensation filed by former Fiscal Officer Kim Watts was referred to the Solicitor.

ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Starcher. Meeting adjourned by unanimous vote at 8:08 p.m.

APPROVED:
_________________________________
Jacqueline A. Bird, Mayor


Attest:

____________________________________
Rhonda Botti Sowers, Interim Fiscal Officer

April 28, 2011

VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD APRIL 28, 2011
Mayor Jacqueline Bird called the meeting to order at 6:05 pm and opened with the Pledge of Allegiance.

Answering roll call were John Starcher, John McDonald, Dean Dorko, Vickie Kozak, and Angie Kukay. Mary Glovinsky was excused.

Also present were Police Chief Greg Fultz, Zoning Inspector Bob Hruska, Solicitor Jim Barney and Interim Fiscal Officer Rhonda Botti Sowers.

There were no visitors.

LEGISLATION
President Pro Tem John Starcher read the legislation by title only.
RESOLUTION NO. 3-2011 – A RESOLUTION AUTHORIZING THE MAYOR TO APPLY FOR AND ACCEPT A COASTAL MANAGEMENT ASSISTANCE GRANT AND TO EXECUTE ALL DOCUMENTS ASSOCIATED THEREWITH AND DECLARING AN EMERGENCY.
Motion to waive three readings on three separate occasions made by Mrs. Kozak and seconded by Mr. McDonald. Vote: Mrs. Kukay-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

Motion to retain the emergency clause made by Mr. Starcher and seconded by Mr. Dorko. Vote: Mrs. Kukay-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

Motion to adopt Resolution No. 3-2011 made by Mrs. Kukay and seconded by Mrs. Kozak. Vote: Mrs. Kukay-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

OLD BUSINESS
A. Mayor Bird appointed Councilman John McDonald Chairman/
Village Liaison for the Bike Path Master Plan and Claudia McDonald as Volunteer Community Co-Chairman. She extended thanks to both for their interest in this project.

B. Mrs. Kozak reported that the price of $3100.00 quoted last November by Affiliated Environmental Services (AES) of Sandusky for the removal and disposal of asbestos from the former Gresh home at 214 E. Main St. is still valid. It was moved by Mr. Starcher and seconded by Mr. Dorko to accept the quote from Affiliated Environmental Services, Inc. in the amount of $3100.00 for the removal of asbestos from the property at 214 E. Main St. Vote: Mrs. Kukay-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

NEW BUSINESS
A. Per the provisions of ORC 733.262, Mayor Bird recommended that the Council terminate without cause the employment of Fiscal Officer Kim Watts. It was moved by Mr. Starcher and seconded by Mr. McDonald to terminate Kim Watts without cause. Vote: Mrs. Kukay-yes; Mrs. Kozak-yes; Mr. Dorko-yes; Mr. McDonald-yes; Mr. Starcher-yes. Motion carried.

Mayor Bird reported she has appointed Rhonda Botti Sowers to serve as interim fiscal officer. Mrs. Sowers has 14 years prior experience as the Danbury Township fiscal officer, is knowledgeable with the UAN system and served several years as a visiting clerk trained by the Auditor of State’s office. In that capacity she has assisted townships, villages and a fire district through transition periods.

Following discussion Council agreed to study the fiscal officer position before taking action to fill the opening. The Finance Committee will meet with the interim fiscal office to review the scope of the job and current job description prior to the next regular meeting.

C. Mayor Bird reported receipt of a resignation letter from Planning Commission member Steve Watts effective April 21, 2010. Mrs. Sowers was instructed to advertise in the Peninsula News, News Herald, Beacon and Sandusky Register that the Council is seeking a replacement for this volunteer position.

COMMITTEE REPORTS
Solicitor
Mr. Barney had nothing to report.

UTILITIES/FERRIES/WATERFRONT
Mr. Starcher reported the village has been approved for a grant for Phase II of the SR 163 Waterline Replacement project. Work is scheduled to begin right after Labor Day.

BEAUTIFICATION /PARKS/CEMETERY
Mr. McDonald reported that Jeff Graeshel of Standard Lafarge is willing to see if the quarry can obtain better pricing for the culvert replacement under SR 163 at Lakepoint Park.

STREETS/SIDEWALKS/SEWER
Mr. Dorko had nothing to report.

ANNEXATION/SUB-DEV/PLANNING COMMISSION
Mrs. Kozak announced that the May 4 regular meeting of the Planning Commission has been cancelled due to lack of an agenda.

FINANCE & RECORDS
Nothing to report.

SAFETY/INSURANCE
Mrs. Kukay stated that she attended the recent Ottawa County Safety Council meeting where the Village received a 100% award for having no reportable incidents during the previous year.

Mrs. Kukay also reported on the Cell Phones for Soldiers program. She has placed drop-off boxes for donations of used cell phones at the Police Station, Bank and Post Office.

Fiscal Officer
Nothing to report.

Police Department
Chief Fultz stated the Department has created a Facebook page. It will be used to announce events as well as post other information of interest to Village residents. The Chief also reported a large turn-out at the annual Easter Egg hunt.

Fire Department
No report.

Street Commissioner
No report.

Zoning Inspector
Mr. Hruska had nothing to report.

Board of Public Affairs
No report.

ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Dorko followed by a verbal vote with all voting aye. Meeting adjourned at 7:05 p.m.

APPROVED:
_________________________________
Jacqueline A. Bird, Mayor

Attest:

____________________________________
Rhonda Botti Sowers, Interim Fiscal Officer

April 14, 2011

VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD APRIL 14, 2011
Mayor Jacqueline Bird called the meeting to order at 6:05 pm and opened with the Pledge of Allegiance.

Answering roll call were John Starcher, John McDonald, Dean Dorko, Vickie Kozak, Mary Glovinsky and Angie Kukay.

Also present were Police Chief Greg Fultz, Zoning Inspector Bob Hruska, Solicitor Jim Barney and Fiscal Officer Kim Watts.

Visitors in attendance were Larry Fletcher, Stacey Stetler, Tim Mackey, Dave Stetler, Rose Stetler, Mindy Bishoff and Linda Zelms.

MINUTES
Minutes of the March 10, 2011 and March 24, 2011 regular meetings were approved as submitted.

PROCLAMATION
Mayor Bird signed a proclamation recognizing the month of May as Motorcycle Awareness month in Ohio.

SWEAR IN NEW OFFICER
Mayor Bird administered the Oath of Office to newly appointed part-time police officer Stacey Stetler and welcomed her to the village. Officer Stetler is a 2004 graduate of Danbury High School and received her police training at Terra College. She is continuing to work toward her degree in Police Science. A lifelong resident of the area she is married to Tim Mackey and is the daughter of Dave and Rose Stetler.

OTTAWA COUNTY VISITORS BUREAU UPDATE
Larry Fletcher, Executive Director of the Ottawa County Visitors Bureau was present to provide council with an update on the Bureau’s activities and plans for the area tourist industry.

LEGISLATION
It was moved by Mrs. Kozak and seconded by Mrs. Kukay to approve contribution of $100.00 each to Veterans of Foreign Wars Post 7572 and American Legion Post 555 for Memorial Day services and grave decorations as requested by resolution of each organization. Vote: Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Glovinsky-yes; Mr. Starcher-yes. Motion carried.

OLD BUSINESS
A. Mrs. Kozak will contact Affiliated Environmental Services, Inc. to obtain an updated quote for asbestos abatement from the former Gresh house at 214 E. Main St.

B. The Board of Public Affairs voted at its April 12 regular meeting to proceed with the creation of a Water System Evaluation by Floyd Browne Group.

C. Proposal was received from Floyd Browne Group for development of a Master Bike Plan. Mayor Bird announced that ODNR has up to $10,000 in reimbursable grant funding that may be available to offset the cost of the study. Mrs. Kozak moved to approve development of a Master Bike Path Plan by Floyd Browne Group Second by Mr. Starcher. Vote: Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Glovinsky-yes; Mr. Starcher-yes. Motion carried.

D. Annual Easter Egg Hunt sponsored by the Marblehead Police Department is scheduled for Saturday, April 23, 2011 at 1:00 pm in James Park.

E. Revision to the current Employee Handbook continued with a review of Section 7.

NEW BUSINESS
A. Lakeside will host Memorial Day services this year on May 31.

B. A proclamation was received from the Secretary of State declaring a population of 903 persons for the Village of Marblehead following the 2010 census count.

COMMITTEE REPORTS
Solicitor
Nothing to report.

UTILITIES/FERRIES/WATERFRONT
Nothing to report.

BEAUTIFICATION /PARKS/CEMETERY
Mr. McDonald said the Village has not yet received a final estimate for the culvert replacement under SR 163 at Lakepoint Park. He also reported that Dan Parent has indefinitely cancelled future meetings of the Land Use group to consider the creation of a park district.

STREETS/SIDEWALKS/SEWER
Nothing to report.

ANNEXATION/SUB-DEV/PLANNING COMMISSION
Nothing to report.

FINANCE & RECORDS
Nothing to report.

SAFETY/INSURANCE
Mrs. Kukay discussed the Cell Phone for Soldiers program. Drop-off boxes for donations of used cell phones will be located at the Police Station, Bank and Post Office.

Fiscal Officer
Nothing to report.

Police Department
Chief Fultz reported the remodeling of the back office is going well.

Fire Department
No report.

Street Commissioner
No report.

Zoning Inspector
No report.

Board of Public Affairs
No report.

EXECUTIVE SESSION
Mrs. Glovinsky moved to go into executive session at 7:47 p.m. for the purpose of discussing pending litigation regarding weekly rentals and right-of-way encroachments. Second by Mr. Dorko. Motion carried by verbal vote with all voting aye.

Mayor Bird reconvened the regular session at 7:57 p.m.

AUTHORIZE PAYMENT OF BILLS
Bills were reviewed and financial reports for the month of March 2011 were distributed by the Fiscal Officer prior to the meeting.

Motion to pay the bills for the month of April 2011 in the amount of $52,255.78 including payroll made by Mrs. Kozak and seconded by Mrs. Kukay. Vote: Mrs. Kukay-yes; Mr. McDonald-yes; Mr. Dorko-yes; Mrs. Kozak-yes; Mrs. Glovinsky-yes; Mr. Starcher-abstained. Motion carried.

ADJOURNMENT
Motion to adjourn made by Mrs. Kukay and seconded by Mr. Starcher. Motion carried by verbal vote with all voting aye. Meeting adjourned at 7:58 pm.

APPROVED:
_________________________________
Jacqueline A. Bird, Mayor

Attest:

____________________________________
Rhonda Botti Sowers, Interim Fiscal Officer

March 24, 2011

VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD MARCH 24, 2011
Mayor Jacqueline Bird called the meeting to order at 6:08 pm and asked everyone to stand for the Pledge of Allegiance.

Answering roll call was John Starcher, Vickie Kozak, Mary Glovinsky and Angie Kukay. John McDonald was excused because of illness and Dean Dorko arrived late because of work. Also present was Street Commissioner Bryan Lucas and Fiscal Officer Kim Watts. Guests: None.

LEGISLATION
President Pro Tem John Starcher read the legislation by title only.

ORDINANCE 4, 2011 – AN ORDINANCE TO MAKE APPROPRIATIONS FOR CURRENT EXPENSES AND OTHER EXPENDITURES OF THE VILLAGE OF MARBLEHEAD, STATE OF OHIO, DURING FISCAL YEAR ENDING DECEMBER 31, 2011.
This is the 3rd reading. Motion to adopt Ordinance 4, 2011 made by John Starcher and seconded by Dean Dorko. Roll call vote with all voting yes. Motion passed. Ordinance 4, 2011 is hereby adopted.

OLD BUSINESS
A. Annual Easter Egg Hunt sponsored by the Marblehead Police Department is scheduled for Saturday, April 23, 2011 at 1:00 pm in James Park.
B. Land Use Meeting held March 16, 2011 to consider a park district. Township Trustee Charles Scott had a handout of Ohio Administrative Code 5.11 for park districts. Jeff Graeshel, Lafarge and Lorrie Halblaub, Marblehead Peninsula Library Committee was present in addition to those representing Danbury Schools, Lakeside Association, Otterbein North Shore, Danbury Township and the Village of Marblehead. The next meeting is scheduled for April 21, 2011 at 6:00 pm.
C. BPA Computer Hydraulic Model Plan/ Alexander Pike-Bike Path
Current conditions of Alexander Pike need to be addressed as soon as the BPA commits to a water plan. John Starcher to check with Chuck Hall on status of the model. Mayor Bird was contacted by Yetty Alley of ODNR about possible funding for a bike path. Mayor Bird will see if ODNR can assist with the master plan.
D. Revised Employee Handbook-According to Solicitor Jim Barney, the Fair Labor Standards Act (FLSA) does apply to village employees. Therefore, we will retain Sections 1.7 and 3.10 of the handbook. Discussion and approval of Sections 4, 5 and 6.

NEW BUSINESS
Larry Fletcher, executive director of the Ottawa County Visitors Bureau will be at our next meeting to update Council on 2011 plans for the area tourism industry.

COMMITTEE REPORTS
Solicitor
No report.

UTILITIES/FERRIES/WATERFRONT
Nothing to report.

BEAUTIFICATION /PARKS/CEMETERY
No report.

STREETS/SIDEWALKS/SEWER
Nothing to report.

ANNEXATION/SUB-DEV/PLANNING COMMISSION
FINANCE & RECORDS
Nothing to report.

SAFETY/INSURANCE
Department heads should continue with monthly safety in-service meetings.

Fiscal Officer
James Park Use Agreement should be removed from the website as people are not using it properly. Event permits need to be obtained by organizations holding public events and festivals.

Police Department
No report.

Fire Department
No report.

Street Commissioner
Ottawa County Safety Council CEO Breakfast will be at 8:00 am on Wednesday, April 20, 2011 at the CIC. Angie Kukay will attend with Bryan Lucas.

Zoning Inspector
No report.

Board of Public Affairs
No report.

Motion to adjourn made by Angie Kukay and seconded by John Starcher. Verbal vote with all voting aye. Meeting adjourned at 7:30 pm.

APPROVED:


_________________________________
Jacqueline A. Bird, Mayor

Attest:

____________________________________
Kimberly A. Watts, Fiscal Officer

March 10, 2011

VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD MARCH 10, 2011
Mayor Jacqueline Bird called the meeting to order at 6:03 p.m. and asked everyone to stand for the Pledge of Allegiance.

Answering roll call was John Starcher, John McDonald, Dean Dorko, Vickie Kozak, Mary Glovinsky and Angie Kukay. Also present was Solicitor Jim Barney, Street Commissioner Bryan Lucas, Police Chief Greg Fultz, Zoning Inspector Bob Hruska and Fiscal Officer Kim Watts. Guests: David A. Schuerger, Jr. and Beth Schuerger.

Minutes of the February 10, 2011 regular council meeting stand as written.
Minutes of the February 24, 2011 regular council meeting stand as written.

David A. Schuerger, Jr. has been hired as a part time police officer for the village. Mayor Bird administered the Oath of Office to Officer Schuerger and welcomed him to the village. Officer Schuerger is 2007 graduate of Westlake High School and received his Associates in Police Science from Hocking College. He has worked as a Special Deputy in Cuyahoga County, and was an Auxiliary Officer in Lakewood and Hamilton, Ohio. He currently resides in North Ridgeville and plans to move into the area.

LEGISLATION
ORDINANCE 4, 2011 – AN ORDINANCE TO MAKE APPROPRIATIONS FOR CURRENT EXPENSES AND OTHER EXPENDITURES OF THE VILLAGE OF MARBLEHEAD, STATE OF OHIO, DURING FISCAL YEAR ENDING DECEMBER 31, 2011.
This is the 2nd reading. The 3rd reading will be at the next meeting.

RESOLUTION 1, 2011 – IN THE MATTER OF APPLICATION FOR WATERFRONT DEVELOPMENT BY SIGMUND W. NACHMAN – Modification to an existing structure.
Motion to waive three readings on three separate occasions made by John Starcher and seconded by Dean Dorko. Roll call vote with all voting yes. Motion passed.
Motion to adopt Resolution 1, 2011 made by Mary Glovinsky and seconded by Vickie Kozak. Roll call vote with all voting yes. Motion passed. Resolution 1, 2011 is hereby adopted.

RESOLUTION 2, 2011 – A RESOLUTION DECLARING IT NECESSARY TO REPLACE APPROXIMATELY 2600 LINEAL FT. OF 8 IN. CAST IRON WATERLINE ALONG ST. RT. 163 & AUTHORIZING THE VILLAGE TO ADVERTISE & BID THE PROJECT & AUTHORIZING THE MAYOR TO SIGN CONSTRUCTION DOCUMENTS & DECLARING AN EMERGENCY.
Motion to waive three readings on three separate occasions made by John McDonald and seconded by John Starcher. Roll call vote with all voting yes. Motion passed.
Motion to retain the emergency clause made by John Starcher and seconded by Vicki Kozak. Roll call vote with all voting yes. Motion passed.
Motion to adopt Resolution 2, 2011 made by Angie Kukay and seconded by Dean Dorko. Roll call vote with all voting yes. Motion passed. Resolution 2, 2011 is hereby adopted.


OLD BUSINESS
A. ODOT Project/Culvert at Lake Point Park Meeting- John McDonald
On March 21, 2011 Bryan Lucas, Dean Dorko and John McDonald attended a meeting along with Diane Rozak, Danbury Township and Jeff Graeshel, Lafarge at the Bowling Green District II office of the Ohio Department of Transportation (ODOT). There were about 10-15 people total in the meeting. The ODOT’s estimate for the project ranged from $85,000 to $300,000. They would like to bid the project in July 2011 so that construction can start after summer. They will try to avoid the peak season. The Lafarge discharge permit allows for 14 million gallons per day. Internal meeting with Danbury, Lafarge and Marblehead is probably in order. Jeff Graeshel said Lafarge would like to do their own estimate according to John McDonald. ODOT has done core samples. ODOT should have estimate ready in April. The Mayor thanked those involved for making the trip on our behalf.
B. Stone House/Rock of Ages Update – Jim Barney
He has verified that it is a public right of way. Frontier will move utility pole 6 feet back according to Bryan Lucas. We’re on solid legal ground. He has written her back and said asked when they planned to move the encroaching materials. There are (4) copies of the survey. A letter and a copy of the plat have been sent to Frontier.
C. Record Retention Committee Update – Bob Hruska
All department heads have not completed the retention schedules. Jim Barney reminded everyone that the policy must reflect reality. Mayor Bird will speak with Chief Waugh about Fire Department schedule.
D. Revised Handbook – Discussion/Approval – Jim Barney
Discussion of recommendations and revisions suggested by Solicitor Barney. He will determine if FLSA applies to village employees. Internal policies of the police should be reviewed. He will ask one of the secretaries to format the document.

NEW BUSINESS
John Starcher said Ben Richmond approached him about how to get his property removed from the FEMA Flood Plan. He needs letter of map revision. Talk to Bob Hruska.

COMMITTEE REPORTS
Solicitor
Was notified by Ohio Department of Job & Family Services (ODJFS) that Phil Howell will receive unemployment for the three weeks of unpaid leave prior to his resignation. Jim Barney appealed this determination on behalf of the village but the ODJFS determination stands. Council decided not to pursue further appeals as we are responsible for less than 10% of weekly benefit.

UTILITIES/FERRIES/WATERFRONT
John Starcher clarified the issue of the Kessler invoice that Robert Boytim talked about at the previous meeting. Let the minutes reflect that we have been waiting two years for an invoice that properly reflects the adjustments Mr. Boytim claims were required.

Kim Watts went through the boxes that Bob Biers retrieved from storage and has copied all the bills related to the Manko water line extension. Mr. Boytim stated that he has more bills but we have yet to see them.

Motion to suspend the Rules of Council made by John Starcher and seconded by Mary Glovinsky. Verbal aye. Motion passed at 7:56 pm.

BEAUTIFICATION /PARKS/CEMETERY
Alexander Pike has some pretty bad potholes especially near the houses. Cold is still not available. Bryan Lucas to throw gravel in the holes.

STREETS/SIDEWALKS/SEWER
Nothing to report.

ANNEXATION/SUB-DEV/PLANNING COMMISSION
FINANCE & RECORDS
Nothing to report.

SAFETY/INSURANCE
Nothing to report.

Fiscal Officer
We received 55% of the annual real estate taxes due to the village from the Ottawa County February Settlement. That would indicate timely payment of taxes by property owners. Received notice from the Internal Revenue Service (IRS) that the December 2007 payroll withholdings didn’t reconcile to the informational returns. Visited by an IRS agent earlier this week and she will be investigating the issue. Neither the Fiscal Officer nor the IRS Field Agent has been able to readily identify a problem. All withholding deposits and informational returns tie to the UAN system and were made on time.

Police Department
Nothing to report.

Fire Department
No report.

Street Commissioner
New faces and some changes to personnel. Ron Kirby has retired. Tom Christ has agreed to take the part time maintenance position. Steve Dress will be the new seasonal park help.

Zoning Inspector
Nothing to report.

Board of Public Affairs
No report.

The Executive Session on tonight’s agenda was cancelled.

Bills were reviewed and financial reports for the month of February 2011 were distributed by the Fiscal Officer prior to the meeting.

Motion to pay the bills for the month of March 2011 in the amount of $47,989.74 including payroll made by Dean Dorko and seconded by Mary Glovinsky. John Starcher abstained. Roll call vote with all voting yes. Motion passed.

Motion to adjourn made by Angie Kukay and seconded by John Starcher. Verbal vote with all voting aye. Meeting adjourned at 8:16 p.m.


APPROVED:


_________________________________
Jacqueline A. Bird, Mayor


Attest:


____________________________________
Kimberly A. Watts, Fiscal Officer

February 24, 2011

VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD FEBRUARY 24, 2011
Mayor Jacqueline Bird called the meeting to order at 6:00 p.m. and asked everyone to stand for the Pledge of Allegiance.

Answering roll call was John McDonald, John Starcher, Mary Glovinsky and Angie Kukay. Dean Dorko will be late due to illness. Vickie Kozak was excused for vacation. Also present was Street Commissioner Bryan Lucas, Police Chief Greg Fultz and Fiscal Officer Kim Watts.
Guests: None.

Aaron A. Gibson has been hired as a part time police officer for the Village. Mayor Bird administered the Oath of Office to Officer Gibson and welcomed him to the Village. Officer Gibson is from Norwalk and graduated from the Police Academy at EHOVE. He has spent three years with the Greenwich Police Department and a summer at Cedar Point.

Mayor Bird modified the agenda to accommodate the arrival of Councilman Dorko.

OLD BUSINESS
A. Ohio Department of Transportation (ODOT) Project/Culvert Meeting Status Update – Street Commissioner Bryan Lucas has arranged a meeting for Wednesday, March 2, 2011 at 9:30 a.m. at the ODOT District II office in Bowling Green, Ohio. Dean Dorko, John McDonald, Dianne Rozak, Jeff Grashel and Bryan Lucas plan to attend.
B. Land Use Meeting with Danbury Schools Update – Councilman John McDonald attended this meeting along with Mayor Bird and Fiscal Officer Kim Watts. The purpose of the meeting was to form a collaboration of township entities for possible purchase of Lafarge property and formation of a Parks and Recreation District. The next meeting will be held on Wednesday, March 16, 2011 at 6:00 p.m. at Bruno’s.
C. Bike Path Project Update - Chuck Hall sent an e-mail to the Mayor inquiring about the status. Until the Board of Public Affairs (BPA) makes a decision about a water line down Alexander Pike, we cannot proceed. The BPA plans to base their decision on a water model prepared by Floyd Browne Group.
D. Revised Handbook – Review and plan to discuss/approve at the March 10, 2011 meeting. Mary Glovinsky passed out a list of the section to be reviewed. Jim Barney is also planning to review and will have legal suggestions. Thank you to Bob Hruska for word processing.

LEGISLATION
President Pro Tem John Starcher read the legislation by title only.
ORDINANCE 3, 2011 – AN ORDINANCE PROVIDING FOR A PAY INCREASE AND SETTING WAGE RATES FOR EMPLOYEES OF THE VILLAGE OF MARBLEHEAD POLICE DEPARTMENT AND DECLARING AN EMERGENCY.
Motion to waive three readings on three separate occasions made by John Starcher and seconded by John McDonald. Roll call vote with all voting yes. Motion passed.
Motion to retain the emergency clause made by Angie Kukay and seconded by Dean Dorko. Roll call vote with all voting yes. Motion passed.
Motion to adopt Ordinance 3, 2011 made by Mary Glovinsky and seconded by John Starcher. Roll call vote with all voting yes. Motion passed. Ordinance 3, 2011 is hereby adopted.

ORDINANCE 4, 2011 – ANNUAL APPROPRIATION ORDINANCE. AN ORDINANCE TO MAKE APPROPRIATIONS FOR CURRENT EXPENSES AND OTHER EXPENDITURES OF THE VILLAGE OF MARBLEHEAD, STATE OF OHIO, DURING FISCAL YEAR ENDING DECEMBER 31, 2011. This is the first reading. The second reading will be at the March 10, 2011 meeting.

Dean Dorko was excused at 6:37 p.m.

NEW BUSINESS
No new business.

COMMITTEE REPORTS
Solicitor
No report.

UTILITIES/FERRIES/WATERFRONT
John Starcher asked the status of the Clemons Street encroachment issue. Mayor Bird will follow up with Jim Barney.

BEAUTIFICATION /PARKS/CEMETERY
John McDonald has contacted Patty Pepa from The Marblehead Bank in regards to Daisy Day.

STREETS/SIDEWALKS/SEWER
No report.

ANNEXATION/SUB-DEV/PLANNING COMMISSION
No report.

FINANCE & RECORDS
Nothing to report.

SAFETY/INSURANCE
Nothing to report.

Fiscal Officer
Nothing to report.

Police Department
Danbury services contract is under way. Brian Sloan is in the Village and doing well. Danbury Police Chief Meisler has been faxing log sheets of his time. We had 25 calls for the month of February 2011. Officer Sloan handled two of them. Police staffing is up with plans to swear in David Schuerger on March 10, 2011.

Fire Department
No report.

Street Commissioner
Nothing to report.

Zoning Inspector
Nothing to report.


Board of Public Affairs
No report.

Motion to adjourn made by Angie Kukay and seconded by John Starcher. Verbal vote with all voting aye. Meeting adjourned at 6:47 p.m.

APPROVED:

_________________________________
Jacqueline A. Bird, Mayor

Attest:

____________________________________
Kimberly A. Watts, Fiscal Officer

February 10, 2011

VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD FEBRUARY 10, 2011
Mayor Bird called the meeting to order at 6:00 P.M. and asked all present to stand and recite the Pledge of Allegiance.

Answering roll call of council: Present were John McDonald, Dean Dorko, Vickie Kozak, Mary Glovinsky and Angie Kukay. Also in attendance was Solicitor Jim Barney. Excused: Fiscal Officer Kim Watts and Pro-Tem of Council John Starcher. Councilwoman Kukay will be recording the minutes of the meeting.

Rules of Council for 2011 were adopted. Mary Glovinsky made the motion and Dean Dorko seconded. The vote was all ayes for approval.

Approval of minutes January 13, 2011-Stand as written.
Approval of minutes January 27, 2011-Stand as written.

Legislation: None

Old Business:

Police Sub-Committee Update/Recommendation Presented by Dean Dorko and Chief Fultz.
Chief Fultz provided council with a proposal of the staff & salaries for the Marblehead Police Department 2011. The proposal described to keep Chief Fultz and Officer Joy full- time and
hire three part time officers and one part time seasonal officer along with the 16 hour contract with Danbury. Additionally, the wage would be increased for the full time officer and set wages for the part time officers were offered.
Chief Fultz had contacted Terra-Tech for officers that might be interested in part-time work along with locals in the community. The response to part time employment was positive. Chief Fultz also provided examples of why the Marblehead Police Department is a value to our community in other aspects of their role.
Examples included the Memorial Day Parade (which is hosted every other year by Marblehead), the Annual Easter Egg Hunt and Christmas Tree Lighting held at James Park, the Reverse Raffle (which helps to raise money for police equipment and officer training), and Bingo escorts from St. Mary's Hall to the bank and conducting speeches and demonstrations for community groups
such as schools and churches.
Mayor Bird asked for a motion to accept the recommendations of the sub-committee as written and to be put in effect as soon as fiscally possible. Mary Glovinsky made the motion and John McDonald seconded. Discussion then took place in regards to adjusting the offered wage scale.
The council decided to increase Chief Fultz's wage to $22.00 per hour and Officer Joy's wage to $18.00 per hour.

Mayor Bird asked for a motion to accept the recommendation of the subcommittee with the amendment of increasing the pay Chief Fultz to $22.00 per hour and Officer Joy to $18.00 per hour. Mary Glovinsky made the motion to accept the motion with the amendment and Angie Kukay seconded. Roll call vote. All ayes for approval. The motion will go it effect with the next pay period if possible. Implementation will be at the discretion of fiscal officer for the easiest
and quickest method to put in to place fiscally. All were in agreement.
ODOT Project/Culvert-St. Rt. 163 Update Street Commissioner Brian Lucas in process of establishing a joint meeting with ODOT, Danbury Twp., Lafarge and Village Street Committee. The goal is to get the official cost of the culvert replacement from ODOT and determine community participation with splitting the expense 3 ways. Street Commissioner Lucas and the committee will spear head this effort for council. All will keep mayor and council posted.

New Business:

Danbury Township Annual Fire Meeting held on 2/9/11. Mayor Bird attended along with Fire Chief Waugh. The amount of $170,000 fire monies and $15,000 E.M.S. monies are being provided to Marblehead for the year. Mayor Bird provided council with a handout indicating the actual breakdown of the Fire Levy fund and E.M.S. fund from Danbury Township.

Annual Review of Streets March 2011-Street Commissioner Lucas, Street Chairman Dorko and Street Committee Member McDonald. The annual review will be conducted in March or April of this year by those assigned.

Committee Reports:

Attorney Jim Barney reports the Yutzy law suit has been voluntarily dismissed. This was the case of the jogger on Bay Shore Road. The Podsiadlo claim is still pending.

Councilman John McDonald offered a thank you to Street Commissioner Lucas, Chief Fultz and Officer Joy for keeping our roads plowed of snow during the recent storms. Councilman McDonald also met with Patty Pepa of the Marblehead Bank in regards to coordination with the village for the 5-K run to be held May 14, 2011. Councilman McDonald will contact Lafarge about filling the pot holes on Alexander Pike. Chief Fultz will make sure barricades are put up with the road closed and secure. Commissioner Lucas will set up village tables along Alexander Pike as requested for water.

Councilman Dean Dorko-No Report.
Councilwoman Vickie Kozak- No Report.
Councilwoman Mary Glovinsky-No Report.
Councilwoman Angie Kukay-No Report.
Chief Fultz- The Annual Easter Egg Hunt will be Sat., April 23, 2011 at 1:00PM at James Park.
Street Commissioner Bryan Lucas- The Danbury School students will have projects available from the village for their community service hours. James Park, Radar Park and Clemons Cemetery will be cleaned. Additionally, flowers are to be planted at the Radar Park Rock by the students. Commissioner Lucas will handle the purchasing of supplies for the flower planting.
A weather makeup date will be April 15th.
Zoning Inspector Bob Hruska-No Report.

President of the BPA, Robert Boytim presented a Water Department bill with a PO issued on February 10, 2009 and Invoiced on May 19, 2009 from the Kessler Tank Co., Inc. The bill was for the painting of the Water Tower. President Boytim stated there was an additional cost because of the communication equipment mounted on the top of the Water Tower.
President Boytim felt the village should pay the additional cost to the bill as the Water Department receives "no benefit" from the communication equipment mounted on the tower. The payment from the village could go to the BPA.

Mayor Bird explained the bill itself was 2 years old. Additionally, the village is "one entity". Meaning, the funds received from the communication equipment benefit all in the village, including the Water Department. Funds received are used in the budget on wages, roadways, village maintenance and other common areas used and shared by all.
Council was in agreement and supported Mayor Bird's explanation. Councilman Dorko asked President Boytim who contracted the Kessler Tank Company and if there was an issue with the bill or an additional charge, it maybe should have been addressed at the time (2 years ago.). President Boytim reported the Utility Chairman was aware of the additional cost at the time. No action will be taken on the issue as all in the village receive the benefits of the contract funds in various forms.
Monthly Payment of Bills
Bills were reviewed and financial reports for the month of January 2011 were distributed by the Fiscal Officer prior to the meeting.

Motion made by Mary Glovinsky and seconded by Dean Dorko. A roll call vote was taken by those present with all ayes to approve payment of the bills.

Motion to adjourn made by Angie Kukay and seconded by Mary Glovinsky. All present supported the motion with ayes in favor of adjournment. Meeting adjourned at 7:35 p.m.



APPROVED:

________________________________
Mayor Jacqueline A. Bird

ATTEST:


____________________________
Councilwoman Angie Kukay
for Fiscal Officer Kim Watts

January 27, 2011

VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD JANUARY 27, 2011
Mayor Jacqueline Bird called the meeting to order at 6:05 p.m. and asked everyone to stand for the Pledge of Allegiance.

Answering roll call was John Starcher, John McDonald, Dean Dorko, Vickie Kozak and Mary Glovinsky. Angie Kukay was excused due to illness. Also present was Street Commissioner Bryan Lucas, Zoning Inspector Bob Hruska, Police Chief Greg Fultz and Fiscal Officer Kim Watts. Guests: None.

LEGISLATION
ORDINANCE 2, 2011 – AN ORDINANCE TRANSFERRING FUNDS IN THE VILLAGE OF MARBLEHEAD & DECLARING AN EMERGENCY.
Motion to waive three readings on three separate occasions made by John Starcher and seconded by Dean Dorko. Roll call vote with all voting yes. Motion passed.
Motion to retain the emergency clause made by Mary Glovinsky and seconded by John McDonald. Roll call vote with all voting yes. Motion passed.
Motion to adopt Ordinance 2, 2011 made by Vicki Kozak and seconded by Dean Dorko. Roll call vote with all voting yes. Motion passed. Ordinance 2, 2011 is hereby adopted.

Ordinance 3, 2011 was removed from the agenda. No need for it.

OLD BUSINESS
A. Clemons Street Encroachment Letter
Owners are in Florida so there may be a delay in response. Letter is appropriate and well written.
B. Renewal of Mobile Home Removal Agreement with Bay Point
Jim Barney will work with Linda Van Tine, attorney for Bay Point, to complete a two year renewal. Mayor is authorized to sign and will share progress with everyone.
C. Danbury Township Contract (16 Police Hour Per Week)
Trustees signed the contract last night. Chief Meisler took a positive approach to working with us. All okay with Police Chiefs. Mayor Bird to sign contract once received from Danbury Fiscal Officer Shelley Seamon.
D. Police Sub-Committee Progress
John Starcher reported that the meeting was very productive. Chief Fultz put some ideas on the table that we are looking at and should have a recommendation by next meeting. Sub-committee will meet again next Wednesday. Jim Barney to work through Mark Mulligan to get a ruling from the Ohio Attorney General’s office.

NEW BUSINESS
A. Danbury Township Trustees Annual Fire Meeting
Meeting will be held February 8, 2011 at 7:00 p.m. at the Township Hall. The meeting will be discussing monies for 2011.



B. Marblehead Bank 5K Daisy Day Run
Dave King from Marblehead Bank will continue the 5K Daisy Day run in May. Meeting with Patty Pepa on February 5, 2011 at 9:00 a.m. to co-ordinate usage of Alexander Pike with Police and Street Departments. John McDonald is the village contact and he will attend the meeting.
C. Dan Parent Danbury Superintendent – Invited community leaders to a meeting on Wednesday, February 16, 2011 at 6:00 p.m. at Bruno’s to discuss land use strategies.
Mayor Bird to attend, and possibly John McDonald and Kim Watts.

COMMITTEE REPORTS
Solicitor
No report.

UTILITIES/FERRIES/WATERFRONT
Joe Hutman letter – Thank you for plowing. Zachary Miller letter – Apologized for actions related to James Park vandalism.

BEAUTIFICATION /PARKS/CEMETERY
Gary Mortus, Ohio Edison will get back with us about a quote for light pole switches.

STREETS/SIDEWALKS/SEWER
Dean Dorko questioned the less than professional culvert estimate received from the Ohio Department of Transportation (ODOT). Mayor Bird said, “That’s best we could get so far.” Dean suggested he might write a letter to ODOT.

ANNEXATION/SUB-DEV/PLANNING COMMISSION
Nothing to report.

FINANCE & RECORDS
Nothing to report.

SAFETY/INSURANCE
No report.

Fiscal Officer
Nothing to report.

Police Department
Nothing to report.

Fire Department
No report.

Street Commissioner
Nothing to report.

Zoning Inspector
Attended a grant meeting of the Ottawa County Community Foundation held this morning at the Port Clinton library. Low volume grant of $500 - $3,000. Could possibly be used for Christmas decorations. Four speakers at the meeting. Got a lot of informational contacts and websites.

Board of Public Affairs
No report.

Vickie Kozak asked be excused from the February 24, 2011 meeting.
Mary Glovinsky asked to be excused from the April 28, 2011 meeting.
Kim Watts asked to be excused from the May 26, 2011 meeting.

Motion to adjourn made by John Starcher and seconded by Mary Glovinsky. Verbal vote with all voting aye. Meeting adjourned at 6:43 p.m.


APPROVED:


_________________________________
Jacqueline A. Bird, Mayor


Attest:


____________________________________
Kimberly A. Watts, Fiscal Officer

January 13, 2011

VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD JANUARY 13, 2011
Mayor Jacqueline Bird called the meeting to order at 6:00 p.m. and asked everyone to stand for the Pledge of Allegiance.

Answering roll call was John Starcher, John McDonald, Dean Dorko, Vickie Kozak, Mary Glovinsky and Angie Kukay.

Also present was Village Solicitor Rich Gillum, Street Commissioner Bryan Lucas, Police Chief Greg Fultz, Zoning Inspector Bob Hruska and Fiscal Officer Kim Watts. Guests: None.

Mayor Bird opened the floor to nominations for Council President Pro Tem. Nomination of John Starcher for President Pro Tem of Village Council made by Angie Kukay and seconded by Dean Dorko. No other nominations. Roll call vote. All voted yes. John Starcher will serve as the President Pro Tem of the Village Council for 2011.

Rules of Council were distributed to all members. Please review and plan to approve the rules for adoption at the February meeting.

Minutes of the December 9, 2010 regular council meeting stand as written.
Regular council meeting for December 23, 2010 was cancelled due to the holiday.

Mayor Jacqueline Bird delivered the State of the Village Address for 2010. (Text attached)

LEGISLATION
President Pro Tem John Starcher read the legislation by title only.

RESOLUTION 10, 2010 – A RESOLUTION IN THE MATTER OF APPLICATION FOR WATERFRONT DEVELOPMENT BY ROBERT & KAREN TUCKER. This is the second reading. Motion to waive three readings on three separate occasions made by John Starcher and seconded by Vickie Kozak. Roll call vote with all voting yes. Motion passed.
Motion to adopt Resolution 10, 2010 made by John Starcher and seconded by Dean Dorko. Roll call vote with all voting yes. Motion passed. Resolution 10, 2010 is hereby adopted.

RESOLUTION 11, 2010 – A RESOLUTION IN THE MATTER OF APPLICATION FOR WATERFRONT DEVELOPMENT BY BAY POINT ACQUISITION. This is the second reading. Motion to waive three readings on three separate occasions made by Mary Glovinsky and seconded by John McDonald. Roll call vote with all voting yes. Motion passed.
Motion to adopt Resolution 11, 2010 made by Vickie Kozak and seconded by John McDonald. Roll call vote with all voting yes. Motion passed. Resolution 11, 2010 is hereby adopted.

ORDINANCE 1, 2011 – AN ORDINANCE PROVIDING FOR A PAY INCREASE AND SETTING WAGE RATES FOR EMPLOYEES IN THE VILLAGE OF MARBLEHEAD AND DECLARING AN EMERGENCY.
Motion to waive three readings on three separate occasions made by Mary Glovinsky and seconded by Angie Kukay. Roll call vote with all voting yes. Motion passed.
Motion to retain the emergency clause made by Vickie Kozak and seconded by Dean Dorko. Roll call vote with all voting yes. Motion passed.
Motion to adopt Ordinance 1, 2011 made by Angie Kukay and seconded by Mary Glovinsky. Roll call vote with all voting yes. Motion passed. Ordinance 1, 2011 is hereby adopted.

OLD BUSINESS
A. Feral Cat Program – No prohibition against trapping. Mayor Bird will inform the residents that were at the December Council meeting.
B. Clemons Street Encroachment – The uses of landscaping, trees, fences which is consistent. There is some legitimacy to putting things in the road right of way such as utility poles. John Starcher’s main concern is emergency vehicles. Street Commissioner’s concern is drainage and accessibility. Posts and rocks must go. Drainage has to be restored. Rich Gillum to write letter for January 27, 2011 meeting.
C. Center Street Storm Sewer – Rich Gillum read the response letter from Dan Thompson. We will not pursue the issue any further.
D. AES Contract for asbestos removal at the Gresh Property – INS requirements are for AES not the Village. Contract is good as written. Subject tabled. Will have to wait until spring.
E. Alley Vacation between Perry and James Street – The Board of Public Affairs (BPA) opposes vacation of the alley because of an active water line. Motion to deny alley vacation based on the BPA recommendation made by John Starcher and seconded by Dean Dorko. Roll call vote with all voting yes. Motion passed. Mayor Bird to send letter to J. Hilbradt of Schumaker, Loop and Kendrick.
F. Floyd Brown Group Proposal - $17,100 is the new price. Vision for the trail is a 10 year time line. Necessary evil for funding requests. John Starcher doesn’t have an issue so much with the price, but the fact that we may not be in a position to commit the time to this project right now. We paid $30,000 for a water rate analysis from Floyd Brown. It did help in setting water rates and tap fees. Dean Dorko gave his working copy to Mayor Bird. Table the issue until spring. Waiting on the BPA for water model decision. Busy with foundation issues for the Village. Mayor Bird to call Chuck Hall.
G. Danbury Township Contract – At the December 9, 2010 meeting we talked about $22/ hour for police coverage. Down to the Chief and one office at this point. Need to discuss all options that are available. Danbury Township only has the authority to enforce Ohio revised Code. We have our own ordinances. Don’t use them much according to Chief Fultz.
Chief Fultz fully supports the contract at hand for the health, welfare safety of the Village residents. Motion to authorize Mayor Bird to sign revised contract as presented by Mr. Barney made by John Starcher and seconded by Mary Glovinsky. Roll call vote with all voting yes. Motion passed. Sub-committee made up Chief Fultz, Dean Dorko, John Starcher and Kim Watts to meet on Wednesday, January 26, 2011 at 6:00 PM in the council chambers to review options available for future police coverage in the Village.
H. Daisy Day, Inc. – Daisy Day is the second Saturday in May. Daisy Day, Inc. does not plan to continue the festival activities at James Park. Coordinate with John McDonald. John Starcher to make contact with groups that have previously participated. Village will still proclaim this as Daisy Day.

NEW BUSINESS
A. Committee Assignments for 2011 were distributed by Mayor Bird.
B. Peninsula News and Beacon Assignments for 2011 were distributed by Mayor Bird.
C. Renewal of Mobile Home Removal agreement with Bay Point – Chief Fultz, Jim Barney and Linda Van Tine to determine if the agreement needs to be renewed.

COMMITTEE REPORTS
Solicitor
Nothing to report.

UTILITIES/FERRIES/WATERFRONT
Nothing to report.

ANNEXATION/SUB-DEV/PLANNING COMMISSION
Planning Commission is working on revisions to zoning to submit to Council for approval.

STREETS/SIDEWALKS/SEWER
Nothing to report.

FINANCE & RECORDS
Ottawa County Community Foundation meeting is January 27, 2011 at 8:30 AM. Mary cannot attend because she will be in school. Grant could be used for Christmas decorations. They awarded $50,225.71 last year. John McDonald might be able to attend.

BEAUTIFICATION /PARKS/CEMETERY
Gary Mortus called about switches for street light poles.

SAFETY/INSURANCE
Public Employer Risk Reduction Program (PERRP) reports were completed by Department Heads. The Fiscal Officer has created a summary report for the Mayor to approve. Report will be submitted on line to the PERRP division of BWC.

Fiscal Officer
Motion to approve Then & Now Purchase Orders for the SR163 Waterline Replacement Project-Phase I for both Kwest and Floyd Browne Group made by Mary Glovinsky and seconded by Dean Dorko. Roll call vote with all voting yes. Motion passed.

Motion to suspend Rules of Council made by John Starcher and seconded by Mary Glovinsky. Roll call vote with all voting yes. Motion passed. Rules of Council suspended at 7:59 p.m.

Discussion of Ohio Bureau of Workers’ Compensation program and how the 2007 accident claim will impact current and future premiums. Comp Management rate analyst recommends that the Wage Continuation Agreement we currently have in place could be cancelled at any time and should definitely not continue after June 30, 2011.

Motion to discontinue Wage Continuation Agreement for Jane Podsiadlo effective immediately made by John Starcher and seconded by Dean Dorko. Roll call vote with all voting yes. Motion passed. The last payment was made on January 7, 2011.
Police Department
We appreciate the effort to provide coverage by partnering with Danbury. Thank you.

Fire Department
No report.

Street Commissioner
Danbury High Scholl Principal, Karen Abbott offered services of 30-35 students for James Park Clean Up in the spring. Date is set for April 8, 2011 with April 15, 2011 as a rain date. Ottawa County Sanitary Engineer will have to be here to remove bush. This will be the last year for the ice rank because of vandalism. It is beyond repair. John McDonald, as chairman of parks will write something for the local paper.

Zoning Inspector
Nothing to report.

Board of Public Affairs
No report.

Motion to move to executive session to discuss Police Personnel Matters made by John Starcher and seconded by Angie Kukay. Verbal aye. Motion passed. Regular session ends and executive session begins at 8:23 p.m.

Motion to return to regular session made by Mary Glovinsky and seconded by Dean Dorko. Verbal vote with all voting aye. Motion passed. Executive session ends and regular session resumes at 8:45 p.m.

Bills were reviewed and financial reports for the month of December 2010 were distributed by the Fiscal Officer prior to the meeting.

Motion to pay the bills for the month of January 2011 in the amount of $44,297.76 including payroll made by John Starcher and seconded by Mary Glovinsky. Roll call vote with all voting yes. Motion passed.

Motion to adjourn made by Angie Kukay and seconded by Vickie Kozak. Verbal vote with all voting aye. Meeting adjourned at 8:47 p.m.

APPROVED:


_________________________________
Jacqueline A. Bird, Mayor
Attest:

____________________________________
Kimberly A. Watts, Fiscal Officer

December 9, 2010

VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD DECEMBER 9, 2010
Mayor Jacqueline Bird called the meeting to order at 6:07 p.m. and asked everyone to stand for the Pledge of Allegiance.

Answering roll call was John McDonald, Dean Dorko, Vickie Kozak, Mary Glovinsky and Angie Kukay. John Starcher was excused.

Also present was Solicitor Jim Barney, Fiscal Officer Kim Watts, Zoning Administrator Bob Hruska, Street Commissioner Bryan Lucas and BPA President Robert Boytim.

Guests: Gail Anderson, Natalie Darr, and Mary Ward.

Minutes of the November 11, 2010 Regular Council Meeting stand as written.

Regular Council Meeting on November 26, 2010 was cancelled due to the holiday.

Jamestown residents Gail Anderson, Natalie Darr and Mary Ward presented the Council with suggestions for a program that would address the growing problem of feral cats in the village. They estimate between 30-40 feral cats currently. They have a short life span of 4-5 years, but if left unchecked the problem will only get worse. There is a noticeable increase in cats at the end of each summer season, leading to the assumption that visitors may be caring for them during the season and then leaving them behind.

Wyandotte County has a good program to spay and neuter the feral cats and reduce the population. Locally the Ottawa County Humane Society has minimal funding and charges $50 for a female to be spayed and $30 for males to be neutered. The women have personally paid for or received very small donations to help with the surgeries. They asked Council for permission to trap cats, have them spayed and neutered and release them back into the community.

Mayor Bird thanked Ms. Anderson, Ms. Darr and Ms. Ward for their efforts but was unable to give an endorsement to their program until Solicitor Jim Barney checks the village ordinances regarding trapping of animals.

Fiscal Officer Kim Watts asked Council for approval of Then & Now Purchase Orders to cover the contracts involved in the SR163 Waterline Replacement Project-Phase I.

Motion to approve Then & Now Purchase Orders for the SR163 Waterline Replacement Project-Phase I to Floyd Brown Group in the amount of $33,000.00 and Kwest Group, LLC in the amount of $144,188.00 made by John McDonald and seconded by Dean Dorko. Roll call vote with all voting yes. Motion passed. Kim Watts thanked the Council.

Zoning Administrator Bob Hruska reviewed the Waterfront Development application for Robert & Karen Tucker to make shoreline improvements at 4272 Memorial Shoreway on Johnsons Island and for Bay Point Acquisition, LLC to complete work on shoreline protection. Mayor Bird asked for questions. Being none, hearings are now closed on these issues.

LEGISLATION
Councilwoman Angie Kukay read the legislation by title only.

ORDINANCE 11, 2010 – AN ORDINANCE APPROVING TEMPORARY APPROPRIATIONS FOR CURRENT EXPENSES & OTHER EXPENDITURES OF THE VILLAGE OF MARBLEHEAD, STATE OF OHIO, DURING THE FISCAL YEAR BEGINNING JANUARY 1, 2011 & DECLARING AN EMERGENCY.
Motion to waive three readings on three separate occasions made by Mary Glovinsky and seconded by Vickie Kozak. Roll call vote with all voting yes. Motion passed.
Motion to retain the emergency clause made by John McDonald and seconded by Angie Kukay. Roll call vote with all voting yes. Motion passed.
Motion to adopt Ordinance 11, 2010 made by Mary Glovinsky and seconded by Dean Dorko. Roll call vote with all voting yes. Motion passed. Ordinance 11, 2010 is hereby adopted.

RESOLUTION 10, 2010 – A RESOLUTION IN THE MATTER OF APPLICATION FOR WATERFRONT DEVELOPMENT BY ROBERT & KAREN TUCKER.
First reading – No action taken. Second reading at January meeting.

RESOLUTION 11, 2010 – A RESOLUTION IN THE MATTER OF APPLICATION FOR WATERFRONT DEVELOPMENT BY BAY POINT ACQUISTION, LLC.
First reading – No action taken. Second reading at January meeting.

OLD BUSINESS
A. Council Meeting for December 23, 2010 has been cancelled due to the holiday.

B. Floyd Browne Group (FBG) Proposal Update – Chuck Hall and Tony Ireman presented a proposal for a village master plan at a meeting on November 30, 2010. The price of $17,000.00 included $2,400.00 to submit a grant proposal. Dean Dorko reviewed the plan and recommended that FBG scale down the proposal. Mayor Bird received a new proposal today and passed it along to Dean Dorko for review.

Robert Boytim said that a waterline down Alexander Pike could still be an option. Council will keep this in mind for the purposes of planning.

C. Clemons Street Survey Update – Bryan Lucas explained the survey map. Solicitor Jim Barney will review the survey and encroachments as presented by engineer Bob Kusmer and make recommendations for proceeding.

D. Judges Pond Alley Easement Update – Chris Overmyer currently can’t afford the agreed upon $1,700.00 for the survey. Will put this on hold.

E. Center Street Storm Sewer & Gas Line at Boytim’s Curve – It was discovered during the waterline replacement project that the Stone Landing developer cut and capped the storm sewer on Center Street. Jim Barney will work with John Starcher and attempt to collect restitution. The Village will need to pay the Kwest Group invoice in the amount of $1,189.54 to repair the storm sewer. Also found that the gas line is installed directly over the waterline in this area for approximately 40 yards. Jim Barney to speak with Mac McCauley, FBG to determine how Columbia Gas will handle this. Kwest Group has until June 1, 2011 to complete the grading and seeding in this area, according to Robert Boytim.

F. State Auditor has released the FY2008-2009 financial audit for the Village of Marblehead including the Board of Public Affairs with no findings. Mayor and Council congratulated Kim Watts for a job well done. Jim Barney offered unsolicited praise from State Auditor John Rogers for the significant progress that has been made since the FY2006-2007 audit of the Village of Marblehead.

G. Vickie Kozak received an estimate of $3,100.00 for asbestos abatement at the Gresh property from AES in Sandusky, Ohio. Jim Barney will review the contract before we proceed.

NEW BUSINESS
A. Request to Vacate Alley between Perry and James Street – There is a waterline in this area. The Board of Public Affairs will review this request and make a recommendation, in writing to Dean Dorko, Chair of the Streets Committee.

B. Ohio Dept of Natural Resources (ODNR) Coastal Management/Lafarge Submerged Land Lease – Mayor Bird received a call from John Watkins, ODNR that they are negotiating the sub-merged land leases in the village. The lease with Lafarge will increase from $16,800 to $64,000 this year. The village receives half of this income. So our amount will increase from $8,400 to $32,000 in August.

C. Police Coverage – We are down one officer and looking for a resolution. Mayor Bird and Council President Starcher have met with Chief Fultz, Danbury Township Trustee Dianne Rozak and Chief Meisler to come up with a viable solution. Danbury has a part-time officer that could possibly contract with the village for additional coverage. The officer would be available for 16 hours per week at a contract rate of $22.00/hour for interim coverage.

Danbury would supply his benefits and equipment. Will also be talking to Danbury about long term options. Need to look at alternative options and make a decision that is in the best interest of the village. Jim Barney to speak with Mark Mulligan about the contract.

D. Public Entity Risk Reduction Program (PERRP) – Update – Angie Kukay
Glen McGinley gave an in-service training on PERPP reporting to all department heads and Angie Kukay, Chair of the Safety & Insurance Committee. Department heads will turn in their annual PERPP report to Chairman of the Safety Committee prior to the first council meeting each year. The Fiscal Officer will then compile a summary report for the Mayor to sign. The summary report will be posted in Council Chambers and submitted online to BWC.

COMMITTEE REPORTS
Solicitor
Council approved codification by American Legal Publishing. The estimate is $3,000 from Ruth Fazio and all ordinances have been sent.

UTILITIES/FERRIES/WATERFRONT
No report.

BEAUTIFICATION /PARKS/CEMETERY
Hopefully by January, we will have more information on funding and prices to get switches on 135 street lights.

STREETS/SIDEWALKS/SEWER
Nothing to report.

ANNEXATION/SUB-DEV/PLANNING COMMISSION
No Planning Commission meeting this month.

FINANCE & RECORDS
Nothing to report.

SAFETY/INSURANCE
Nothing to report.

Fiscal Officer
Nothing to report.

Police Department
Nothing to report.

Fire Department
No report.

Street Commissioner
Danbury High School students are looking for projects that involve real world solutions and asked if the Village has any issues that they can work on. This is broader than a community service project like painting or clean-up.

Ohio Department of Transportation (ODOT) has given a rough estimate of $85,000 to repair the culvert at Lake Point Park.

Zoning Inspector
Property owner Jeremy Bok downloaded the zoning ordinance for a meeting with Bob Hruska and Bob found significant errors from the codification process. Bob Hruska will give the needed corrections to Jim Barney tomorrow or Monday. In June we’re going to start the process again.

Board of Public Affairs
Special assessments for the Manko annexation are still sitting in an account that the BPA cannot access. Robert Boytim needs to produce paperwork that will allow the transfer of these funds to Water Revenue. Then Jim Barney can begin the legal process.

Bills were reviewed and financial reports for the month of November were distributed by the Fiscal Officer prior to the meeting.

Motion to pay the monthly bills in the amount of $114,499.48 including payroll made by Vickie Kozak and seconded by Mary Glovinsky. Roll call vote. All voted yes. Motion passed.

Merry Christmas and Happy New Year!

Motion to adjourn made by Angie Kukay and seconded by Mary Glovinsky. Verbal vote with all voting aye. Motion passed. Meeting adjourned at 7:57 p.m.


APPROVED:


_________________________________
Jacqueline A. Bird, Mayor


Attest:


____________________________________
Kimberly A. Watts, Fiscal Officer

November 11, 2010

VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD NOVEMBER 11, 2010
Mayor Jacqueline Bird called the meeting to order at 6:00 p.m. and asked everyone to stand for the Pledge of Allegiance.

A moment of silence was observed to honor all veterans past and present.

Answering roll call was John Starcher, John McDonald, Dean Dorko, Vickie Kozak, Mary Glovinsky and Angie Kukay.

Also present was solicitor Jim Barney, Zoning Inspector Bob Hruska, Street Commissioner Bryan Lucas and Fiscal Officer Kim Watts. Guests: None.

Minutes for the October 14, 2010 regular meeting were approved as corrected.
Minutes for the October 28, 2010 regular meeting were approved as written.

LEGISLATION
President Pro-tem John Starcher read the legislation by title only.

Resolution 9, 2010 – A Resolution Declaring The Official Intent & Reasonable Expectation Of The Village Of Marblehead On Behalf Of The State of Ohio (The Borrower) To Reimburse Its SR163 Waterline-Capital Project Fund 4901 For The Ohio Public Works Commission Route 163 Waterline-Phase I Project Number CE 05 N With The Proceeds Of Tax Exempt Debt Of The State Of Ohio.

Motion to waive three reading on three separate occasions made by John Starcher and seconded by Mary Glovinsky. Roll call vote. All voted yes. Motion passed
Motion to adopt Resolution 9, 2010 made by John McDonald and seconded by Dean Dorko. Roll call vote. All voted yes. Motion passed. Resolution 9, 2010 is hereby adopted.

OLD BUSINESS
A. Floyd Browne Group (FBG) Proposal Update – Mayor Bird has been in contact with the Ohio Department of Natural resources (ODNR), although they support a bike/walking path, they are unable to assist with the cost. Chuck Hall (FBG) said a master plan must be in place before moving attempting to secure funding. Mayor Bird will try to schedule a meeting with Chuck Hall the week of November 29th. John Starcher, Dean Dorko and Bob Hruska plan to attend.
B. Center Street Storm Sewer Update – John Starcher has nothing new as Kwest Group has yet to complete the invoice for this work.
C. Clemons Street Survey – Bryan Lucas verified that the survey field work has been completed by Bob Kusmer’s office. We are awaiting the survey maps and detail. Jim Barney will put together any notices to the property owners.

NEW BUSINESS
A. Reminder that the Regular Council Sessions for November 25, 2010 and December 23, 2010 have been cancelled due to the holidays.
B. The Village tree lighting ceremony, sponsored by the Marblehead Police Department will be held on Friday, November 26, 2010 at 6:30PM in the James Park shelter house.
C. Gresh Property – Vickie Kozak received the assessment report for the property at 210 East Main Street. The house contains asbestos in the floor tile, joint compound and possibly the vermiculite insulation. Will need to contact an asbestos abatement company for an estimate. John Starcher suggested Affiliated Environmental Services in Sandusky. Bob Hruska said that green grants might be available for abatement work.

COMMITTEE REPORTS
Solicitor
We cannot vacate the alley on Center Street, as requested by Chris Overmyer, because of the adjoining property. We can give him an easement if he is willing to pay for the survey.

UTILITIES/FERRIES/WATERFRONT
Construction meeting for the SR163 waterline was held today. Contractor expects substantial completion by Thanksgiving and will be requesting an extension of a few days for the project.

BEAUTIFICATION /PARKS/CEMETERY
Nothing to report.

STREETS/SIDEWALKS/SEWER
Nothing to report.

ANNEXATION/SUB-DEV/PLANNING COMMISSION
Vicki Kozak asked about the approval process for waterfront development permits. Bob Hruska explained that the Planning Commission can recommend an application but it must go before the Village Council in the form of a resolution for local approval. From there the property owner is given the paperwork and they submit it to ODNR.

FINANCE & RECORDS
Nothing to report.

SAFETY/INSURANCE
Insurance agent, Kevin Lindsley, will be here at 10:00AM on Tuesday, November 16, 2010 to review changes to the health insurance policy with employees.

Fiscal Officer
Exit conference for the financial audit of FY2008-2009 will take place at 8:30AM on Tuesday, November 17, 2010 in Council Chambers. Representatives from the Auditor of State’s (AOS) office, Mayor Bird, Fiscal Officer Watts and members of the Finance Committee are scheduled to attend. This is treated as an executive session until the AOS releases the audit to the public.

Police Department
No report.


Fire Department
No report.

Street Commissioner
The Danbury High School Art Class has agreed to paint the rocking toys from James Park. The nativity figures will be painted by the RCIA students from St. Joe’s and will be ready in time for the tree lighting ceremony. Over 700 leaf bags have been distributed to residents and picked up by the Street Department. The ice skating rink is scheduled to be installed in James Park after Thanksgiving.

Zoning Inspector
Nothing to report.

Board of Public Affairs
No report.

Motion to adjourn to executive session to discuss Personnel Issue-Open Police Position and Purchase of Property for Public Purposes made by John Starcher and seconded by Angie Kukay. Verbal vote with all voting aye. Motion passed. Regular session ended and executive session began at 6:45 PM.

Motion to return to regular session made by John Starcher and seconded by Vicki Kozak. Verbal vote with all voting aye. Motion passed. Executive session ended and regular session resumed at 7:30 PM.

Motion to pay the monthly bills in the amount of $78,773.66 including payroll made by Vickie Kozak and seconded by Mary Glovinsky. Roll call vote. John Starcher abstained. All voted yes. Motion passed.

Motion to adjourn made by Angie Kukay and seconded by Dean Dorko. Verbal vote with all voting aye. Meeting adjourned at 7:33 p.m.


APPROVED:


_________________________________
Jacqueline A. Bird, Mayor


Attest:


____________________________________
Kimberly A. Watts, Fiscal Officer

October 28, 2010

VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD OCTOBER 28, 2010
Mayor Jacqueline Bird called the meeting to order at 6:00P.M.and asked everyone to stand for the Pledge of Allegiance.

Answering roll call was John Starcher, John McDonald, Dean Dorko, Vickie Kozak, Mary Glovinsky, and Angie Kukay.

Also present was Fiscal Officer Kim Watts and Zoning Inspector Bob Hruska. Guests: None.

LEGISLATION
President Pro Tem John Starcher read the legislation by title only.
ORDINANCE 10, 2010 – AN ORDINACE TRANSFERRING FUNDS AND SUBMITTING LOAN DISBURSEMENT REQUESTS IN THE VILLAGE OF MARBLEHEAD AND DECLARING AN EMERGENCY. Motion to waive three readings on three separate occasions made by Mary Glovinsky and seconded by John Starcher. Roll call vote with all voting yes. Motion passed.
Motion to retain the emergency clause made by John Starcher and seconded by Dean Dorko. Roll call vote with all voting yes. Motion passed.
Motion to adopt Ordinance 10, 2010 made by John Starcher and seconded by Dean Dorko. Roll call vote with all voting yes. Motion passed. Ordinance 10, 2010 is hereby adopted.
OLD BUSINESS
A. Insurance Discussion/Decision
Finance Committee met with Fiscal Officer regarding change to insurance. Fiscal Officer spoke with agent, Kevin Lindsley, to clarify that the new plan will be administered by an outside company. The third party administrator working with Medical Mutual is Consumer Drive Concepts, LLC (CDC). They currently administer the Premium Only Plan that allows employees to use pre-tax dollars for premium payments.

The MMO-4000 with a start date of January 1, 2011 is the plan that Council agreed upon. Angie Kukay will talk with department heads and coordinate a meeting with Kevin Lindsley. Kim Watts will work with Belinda at Consumer Driven Concepts to establish details of administration.

B. Street Light Update on Switch/Remote
John McDonald, John Starcher and Bob Hruska gave details. An Ottawa County building permit is not required. Need to get cost nailed down so we can look for funding sources

C. Floyd Browne Group (FBG) Proposal Review/Decision
Council would like to pursue a bike path, but are not ready to commit to a $24,800 contract with Floyd Browne Group if it were to jeopardize funding eligibility. Mayor Bird will contact Chuck Hall. Council to review contract for specifics.



D. Center Street Storm Sewer Update
The pipe has been fixed and is back in the ground. The next construction meeting for the waterline project will be on November 9, 2010. John Starcher will have a better update on this after the meeting with Kwest Group.

D. Clemons Street Survey
Bryan Lucas is making arrangements to get this completed. Hopes to have an update at the November meeting.

E. Judges Pond Alley
Issue has been referred to Jim Barney. Property owner can pursue the alley vacation if interested in initiating the process and paying the legal fees.

NEW BUSINESS
A. Fall Leaf collection
All is going well. Bags are in Town Hall foyer and leaves are picked up daily.
B. Zoning Permit/Failure to Pay Costs
Heather Varga received a permit for an above ground pool on a property rented from Dan Carroll. The check was returned NSF and Bob Hruska has not had success with collection efforts. We will have Jim Barney pursue this in court after first talking with the landlord about restitution.

COMMITTEE REPORTS
SOLICITOR
No report.

UTILITIES/FERRIES/WATERFRONT
Nothing to report.

BEAUTIFICATION/PARKS/CEMETERY
Nothing to report.

STREETS/SIDEWALK/SEWER
No report.

ANNEXATION/SUB-DEV/PLANNING COMMISSION
Nothing to report

FINANCE AND RECORDS
Finance Committee has met regarding 2011 Temporary Appropriations. Will need to pass by emergency measure before the end of the year.

Motion to cancel the second meetings in both the months of November and December 2010 due to the holidays made by John Starcher and seconded by Angie Kukay. Verbal vote with all voting aye. Motion passed.

SAFETY/INSURANCE
Nothing to report.

Fiscal Officer
Need a copy of the Credit Card Policy. Bob Hruska will print the entire employee handbook.
Mary Glovinsky to ensure that the policy is in this manual.
Council agreed to buy back cemetery plots purchased by non-resident prior to Ordinance 19, 2004.

Police Department
No report.

Street Commissioner
No report.

Fire Department
No report.

Board of Public Affairs
No report.

Zoning Inspector
Nothing to report for zoning. In the Floyd Browne Group proposal we should add a fourth item to paragraph one of page three: Review with Planning Commission.

Motion to adjourn was made by Angie Kukay and seconded by Dean Dorko. Verbal vote with all voting aye. Meeting adjourned at 6:55 PM.
APPROVED: ________________________________
Jacqueline A. Bird, Mayor

Attest: ________________________________
Kimberly A. Watts, Fiscal Officer

October 14, 2010

Village of Marblehead Regular Council Meeting
Held October 14, 2010

Mayor Bird called the meeting to order at 6:03PM and asked all to stand for the Pledge of Allegiance.
Answering roll call was: President Pro-Tem of Council John Starcher, Mary Glovinsky, John McDonald, Vickie Kozak, and Angie Kukay. Excused: Fiscal Officer Kim Watts and Councilman Dean Dorko. Also present was Solicitor Jim Barney, Bryan Lucas and Zoning Inspector Bob Hruska.
Councilwoman Kukay will be recording the minutes

Minutes from September 9, 2010 and September 23, 2010 will stand as written.
Legislation
President Pro Tem John Starcher read Ordinance No. 9 of 2010 by title only.
John Starcher made the motion to wave three readings and Mary Glovinsky seconded. Roll call vote with all ayes.
Vickie Kozak made the motion for the emergency clause and John McDonald seconded. Roll call vote with all ayes.
John Starcher made the motion to adopt and Mary Glovinsky seconded. Roll call vote with all ayes.
Ordinance No. 9 of 2010 adopted.

Old Business
Our insurance representative Kevin Lindsley gave information and options for Village health insurance rates.
John Starcher attended the Island View Sewer Replacement meeting hosted by Danbury Twp. The project will begin sometime in 2012.
John McDonald and Bob Hruska met with Tracy Colston of Port Clinton about the light switches. Bob met with Edison to get help for getting grant money to install new switches. They will also look into remote switches for street lights.
Mayor Bird distributed to council a proposal for the Bike Path Project she received from Chuck Hall. Council to review for next meeting. Bob Hruska said that O.D.N.R. is interested in partnering in this project for the bike path.

New Business
Mayor Bird received an Emerald Ash Borer Pamphlet (tree removal). This is a program through W.S.O.S. and based on income. She will give to Bryan for anyone who wants an application. This will be available through 11/24/10.
Solicitor Jim Barney reports Village ordinances will be sent to American Legal Publishing ASAP.
Committee Reports
John Starcher
Problem with storm sewer while working on the water line project at Center Street. Took pictures and informed council on the situation. The County will be out to look at tomorrow. John & Bryan Lucas will meet with them. John will keep Council informed.
John McDonald
Nothing at this time.
Vickie Kozak
Nothing at this time.
Mary Glovinsky
Finance meeting will be held Wed. 10/20/10 @ 3:00PM.

Angie Kukay
Nothing at this time.
Street Commissioner Bryan Lucas
The hole on Clemons Street will be filled. He will get quotes to replace front door at Village Hall.
Zoning Inspector
Nothing at this time.
Visitor Comments
None

Motion to adjourn into executive session to discuss the Purchase of Property for Public Purposes made by Mary Glovinsky and seconded by John Starcher. Verbal vote with all voting aye. Motion passed. Regular session ended and executive session started around 7:05 P.M.
Motion to return to regular session made by John Starcher and seconded by Mary Glovinsky. Verbal vote with all voting aye. Motion passed. Executive session ended and regular session resumed at 7:45 PM.
Motion to pay bills made by Mary Glovinsky and seconded by John McDonald. John Starcher abstained. Roll call vote with all others voting aye.
Motion made to adjourn was made by John Starcher and seconded by John McDonald. Verbal vote with all aye. Meeting adjourned at 7:55 PM.

APPROVED:

____________________________
Mayor Jacqueline A. Bird

Attest:

________________________________
Councilwoman Angie Kukay
for Fiscal Officer Kim Watts

September 23, 2010

Village of Marblehead Regular Council Meeting
Held September 23, 2010
Mayor Bird called the meeting to order at 6:05 and asked all to stand for the Pledge of Allegiance.
Answering roll call: President Pro-Tem of Council John Starcher, John McDonald, Vickie Kozak, Mary Glovinsky and Angie Kukay. Excused: Fiscal Officer Kim Watts and Councilman Dean Dorko. Councilwoman Kukay will be recording the minutes.

Drew’s Custom Cart Presentation
Drew DeConcini & Tim Dihiberto gave a presentation on street utility vehicles. They have been a Port Clinton Dealer for 6 years. Federal & State licensed. Available on roads 35 mph or less. They are called a low speed vehicle-Similar to a neighborhood electric vehicle. The contact website is at www.drewscustomcarts.com. Mayor Bird will share this information with our Chief of Police.

Legislation
None

Old Business
John McDonald reports Bob Hruska has a meeting next week with Tracy Colston regarding the switches on street lights. Mayor Bird reports she met with various officials and our street committee members on Monday 9/20/10 regarding the bike path. Everyone at that meeting showed an interest. Council agreed to contract with Floyd Brown to put together an estimate for their fees to proceed with the bike path.

Mayor Bird reminded everyone she will be on vacation 9/25/10-10/8/10. Kim Watts will return from vacation 9/29/10.

New Business
None

Committee Reports
John Starcher- A progress meeting with Kwest Group was held. Notifications have been sent out.

John McDonald-None

Vickie Kozak- Commending Bryan Lucas what a great job done to the building at Radar Park. Council agreed to go ahead with mulch at James Park.

Mary Glovinsky-None

Angie Kukay-Met with Insurance Representative Kevin Lindsley along with Vickie Kozak and John McDonald on 9/15/10 @ 3:00. He provided updates on the insurance quotes he received for the village employee health insurance. We asked him to attend our 10/14/10 council meeting to inform and explain any options for council to review.

Visitor Comments-None
Motion to adjourn made by John Starcher and seconded by Mary Glovinsky. Verbal vote with all voting aye. Meeting adjourned at 7:00 PM.


APPROVED:

___________________________
Jacqueline A. Bird, Mayor


Attest:

_______________________________
Angie Kukay, Councilwoman
for Kimberly A. Watts, Fiscal Officer

September 9, 2010

VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD SEPTEMBER 9, 2010
Mayor Jacqueline Bird called the meeting to order at 6:07PM and asked everyone to stand for the Pledge of Allegiance.

Answering roll call was John Starcher, John McDonald, Dean Dorko, Vickie Kozak, Mary Glovinsky, and Angie Kukay.

Also present was Solicitor Jim Barney, Fiscal Officer Kim Watts, Zoning Inspector Bob Hruska, Fire Chief Doug Waugh and BPA President Robert Boytim. Guests: None.

LEGISLATION
President Pro Tem John Starcher read the legislation by title only.
ORDINANCE 7, 2010 – AN ORDINACE PROHIBITING GOLF CARTS ON THE ROADS IN THE VILLAGE OF MARBLEHEAD. This is the third reading.
Motion to adopt Ordinance 7, 2010 made by John Starcher and seconded by Dean Dorko. Roll call vote. All voted yes. Motion passed. Ordinance 7, 2010 is hereby adopted.
ORDINANCE 8, 2010 – AN ORDINANCE TRANSFERRING FUNDS IN THE VILLAGE OF MARBLEHEAD AND DECLARING AN EMERGENCY.
Motion to waive three reading on three separate occasions made by John Starcher and seconded by Vickie Kozak. Roll call vote. All voted yes. Motion passed
Motion to retain the emergency clause made by Mary Glovinsky and seconded by John McDonald. Roll call vote. All voted yes. Motion passed.
Motion to adopt Ordinance 8, 2010 made by Angie Kukay and seconded by Vickie Kozak. Roll call vote. All voted yes. Motion passed. Ordinance 8, 2010 is hereby adopted.
RESOLUTION 8, 2010- A RESOLUTION ACCEPTING THE AMOUNTS AND RATES DETERMIONED BY THE BUDGET COMMISSION AND AUTHORIZING THE NECESSARY TAX LEVIS AND SERTIFYING THEM TO THE COUNTY AUDITOR.
Motion to adopt Resolution 8, 2010 made by John Starcher and seconded by Mary Glovinsky. Roll call vote. All voted yes. Motion passed. Resolution 8, 2010 is hereby adopted.
OLD BUSINESS
A. Street Light Grant – John McDonald and Bob Hruska will met with Tom Brown on Tuesday, August 31, 2010 to inquire about a grant Port Clinton got to turn off the street lights during mayfly season. Tom Brown informed them that the grant the City of Port Clinton received was to build and license a landfill near the cemetery to dispose of the mayflies. They did not receive any monies to install switches on the light poles. Tom Brown was very helpful and eager to assist us as a grant coordinator if that is what we choose to do

Bob Hruska spoke to Gary Mortus of Ohio Edison about the street lights. We have some sodium lights. Ohio Edison is not interested in changing out any of the bulbs under our current contract.

John Starcher will call Tracy Colston, Safety Services Director for the City of Port Clinton and will also ask Bryan Lucas about the grants for light switches.

Fred Synder of Ohio Sea grant is someone to contact about the potential of a bike path. Bob Hruska said that state agencies would be especially interested in a bike path if it 1) includes a destination (lighthouse, park, etc.) or 2) completes a loop.

B. Transportation/Bike Path Meeting – Mayor Bird has organized a meeting with multiple agencies to discuss the possibility of a bike path in the Village. Some of those invited are: Diane Rozak, Danbury Township, Dave Baker, Lafarge North America; John Watkins, Ohio Sea Grant; Tom Brown, former Mayor of Port Clinton; Chuck Hall, Floyd Browne group; Gary Obermiller, Ohio Department of Natural Resources and Ina Brolis, East Harbor State Park.


NEW BUSINESS
A. Council set Trick or Treat in the Village on Sunday, October 31, 2010 from 6-8PM. Kim watts will notify Danbury Township.
B. Finance committee will begin the 2011 budgeting process with a meeting on Wednesday, October 20, 2010 at 3:30PM. All department heads will be notified this week to submit budget materials to the Fiscal Officer.
C. Fiscal Officer will be out of the office from 9/17/2010 through 9/30/2010. She will be back in time to do the regular payroll for 10/01/2010.
D. Mayor Bird will be on vacation from 9/25/2010 through 10/8/2010. President Pro Tem John Starcher will be Acting Mayor during that time. The Planning Commission meeting is on Wednesday, October 6, 2010 at 6:00PM.


COMMITTEE REPORTS
SOLICITOR
The deed has been recorded for the Water Department from Lafarge. Original will be sent to the Fiscal Officer for the Village records.

UTILITIES/FERRIES/WATERFRONT
Construction meeting with BPA, Floyd Browne and Kwest Group on Tuesday, September 14, 2010 at 4PM in the Fire station. Meetings will be on the same day as BPA meetings. Attempting to mobilize the contractor this week. Construction will start at Clemons Cemetery and continue to Center Street for Phase I of the SR163 waterline replacement Project.

BEAUTIFICATION/PARKS/CEMETERY
Nothing to report.

STREETS/SIDEWALK/SEWER
No report.

ANNEXATION/SUB-DEV/PLANNING COMMISSION
All is fine at the Planning Commission.

FINANCE AND RECORDS
Nothing to report.

SAFETY/INSURANCE
Nothing to report.

Fiscal Officer
Nothing to report.

Police Department
No report.

Street Commissioner
No report.

Fire Department
Mayor Bird heard from Chief Waugh. He is working on a report for the next executive session.

Board of Public Affairs
No report.

Zoning Inspector
Nothing to report.

Motion to adjourn was made by Angie Kukay and seconded by John Starcher. Verbal vote with all voting aye. Meeting adjourned at 7:36 PM.

APPROVED: ________________________________
Jacqueline A. Bird, Mayor


Attest: _______________________________
Kimberly A. Watts, Fiscal Officer

August 26, 2010

VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD AUGUST 26, 2010
Mayor Jacqueline Bird called the meeting to order at 6:00P.M. and asked everyone to stand for the Pledge of Allegiance.

Answering roll call was John Starcher, John McDonald, Vickie Kozak, Mary Glovinsky, and Angie Kukay. Dean Dorko was excused.

Also present was Fiscal Officer Kim Watts, Zoning Inspector Bob Hruska and Street Commissioner Bryan Lucas. Guests: None.

LEGISLATION
President Pro Tem John Starcher read the legislation by title only.
ORDINANCE 7, 2010 – AN ORDINACE PROHIBITING GOLF CARTS ON THE ROADS IN THE VILLAGE OF MARBLEHEAD. This is the second reading. No action taken. The third reading will take place on September 9, 2010.
OLD BUSINESS
A. Village Handbook and Drug Policy – Mary Glovinsky and Angie Kukay met and continued to update the drug-free workplace policy. A handout was used to review the changes. The policy will cover new hires including members of the Fire Department, reasonable suspicion and post accident testing. Table of Contents was also updated.
B. Insurance Update- Kevin Lindsley has received all the quotes and will meet with the Insurance Committee on Wednesday, September 1, 2010 at 3:30 pm in Council Chambers to review our options. He currently does not have anything lower than the current Medical Mutual policy. Others that come close in premium price would require a higher deductible.
C. Street Light Grant – John McDonald and Bob Hruska will meet with Tom Brown on Tuesday, August 31, 2010 at 9:00 am at Frisch’s Big Boy.
D. Lions Club Perch Festival Parade – we will leave from the Fire station at 9:00 am on Saturday, August 28, 2010. Group pictures and individual head shots are scheduled for 9:15 am at St. Mary’s Church by John Kozak. Everyone anticipates being there.

NEW BUSINESS
No new business.

COMMITTEE REPORTS
SOLICITOR
No report.

UTILITIES/FERRIES/WATERFRONT
John Starcher read a thank you note from Amy Heflinger, website designer. With the exception of new photos the site update is complete.

Kwest Group is scheduled to start Phase I of the SR163 waterline Replacement Project on September 7, 2010. Starting across from the Gresh property and ending just past Bob Boytim’s house on East Main Street. Kwest Group is currently doing work in Port Clinton. John Starcher has heard nothing but good things about them, even with some of the unexpected problems they have encountered. Kwest representatives will be contacting every property owner prior to service shut-off.

BEAUTIFICATION/PARKS/CEMETERY
Nothing to report.

STREETS/SIDEWALK/SEWER
No report.

ANNEXATION/SUB-DEV/PLANNING COMMISSION
Nothing to report

FINANCE AND RECORDS
Nothing to report.

SAFETY/INSURANCE
Nothing to report.

Fiscal Officer
Nothing to report.

Police Department
No report.

Street Commissioner
Dan’s Tree Service plans to begin the work in James Park and on Ottawa Street on Monday. Resident Bob Lucas has complained about a tree down in the neighbor’s lot.

Fire Department
Mayor Bird heard from Chief Waugh. He is working on a report for the next executive session.

Board of Public Affairs
No report.

Zoning Inspector
Nothing to report.

Motion to adjourn was made by Angie Kukay and seconded by John Starcher. Verbal vote with all voting aye. Meeting adjourned at 6:37 PM.
APPROVED: ________________________________
Jacqueline A. Bird, Mayor
Attest:________________________________
Kimberly A. Watts, Fiscal Officer

August 12, 2010

VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD AUGUST 12, 2010
Mayor Jacqueline Bird called the meeting to order at 6:00P.M. and asked everyone to stand for the Pledge of Allegiance.

Answering roll call was John Starcher, John McDonald, Dean Dorko, Mary Glovinsky, and Angie Kukay. Vickie Kozak was excused.

Also present was Solicitor Jim Barney, Fiscal Officer Kim Watts, Zoning Inspector Bob Hruska, Street Commissioner Bryan Lucas, Fire Chief Doug Waugh and BPA President Robert Boytim. Guests: None.

Mayor Bird began the meeting by acknowledging lifelong resident and former Mayor of the Village of Marblehead, Joe Malfara, who passed away this week. Mr. Malfara was a civic minded citizen who served on the Village Council, was elected to two terms as Mayor and held the position of Village Marshall for 25 years. Visitation is from 3pm-5pm and 7pm-9pm tomorrow at Neidecker LeVeck Crosser with a 10:30am funeral mass on Saturday, August 14, 2010 at St. Joseph Catholic Church.

Minutes of the July 8, 2010 Regular Council Meeting stand as written.
Minutes of the July 22, 2010 Regular Council Meeting stand as written.
LEGISLATION
President Pro Tem John Starcher read the legislation by title only.
ORDINANCE 7, 2010 – AN ORDINACE PROHIBITING GOLF CARTS ON THE ROADS IN THE VILLAGE OF MARBLEHEAD.
This is the first reading. No action taken.
The second reading will take place on August 26, 2010.
RESOLUTION NO. 7, 2010 – A RESOLUTION AUTHORIZING THE VILLAGE OF MARBLEHEAD TO APPLY FOR FUNDS FOR THE ALEXANDER PIKE RESURFACING PROJECT; AUTHORIZING THE MAYOR TO PUT THE PROJECT OUT FOR BID AND ACCEPT THE LOWEST AND BEST BID AND DECLARING AN EMERGENCY.
Motion to waive three readings on three separate occasions made by John Starcher and seconded by Dean Dorko. Roll call vote with all voting yes. Motion passed.
Motion to retain the emergency clause made by Mary Glovinsky and seconded by Angie Kukay. Roll call vote with all voting yes. Motion passed.
Motion to adopt Resolution 7, 2010 made by John Starcher and seconded by Dean Dorko. Roll call vote with all voting yes. Motion passed. Resolution 7, 2010 is hereby adopted.


OLD BUSINESS
A. Village Handbook and Drug Policy – The Omnibus Transportation Employee Testing Act of 1991 (OTETA) does not apply to us and will be removed from the handbook. Mary Glovinsky will bring the updated policy to the next meeting. The policy will cover new hires, reasonable suspicion and post accident testing.
B. Street Light Grant- John McDonald has no new information on this program.
C. Ottawa County Summit of Councils - John McDonald will follow up with Deb Benko and track the minutes of this organization to see if we should continue sending a representative.
D. Website – John Starcher reported that Amy Heflinger has completed most of the updates on the website. New photos will be taken by John Kozak prior to the Perch Festival Parade. We will meet at the Fire Station at 9:00am on Saturday, August 28, 2010.
E. Council decided to continue with the Ohio Municipal League (OML) group rating program to receive the Ohio Bureau of Workers’ Compensation (BWC) discounts. We will complete the agreement and submit the annual membership fee.

NEW BUSINESS
A. VFW & Street Light on Alexander Pike by Village Lot- Mayor Bird was contacted by Deb Garrard of the VFW about taking over the monthly Ohio Edison bill for the light that illuminates the parking lot on the hill near the VFW. Council agreed to take financial responsibility to continue lighting in the Village parking lot.
B. Mayor Bird commented that First Energy has once again misplaced our paperwork on electric aggregation. John Starcher received information from Steve Arndt that conflicted with the statements made by Emily Ochsenhirt of First Energy about whether we could participate in the county program.
C. Mayor Bird addressed newspaper articles about the Marblehead Volunteer Fire Department Association. Sandusky Register reporter, Sarah Weber went directly to the Ottawa County Prosecutor’s Office for the content of her article. It is unknown where James Proffitt, Port Clinton News Herald got his information.

COMMITTEE REPORTS
SOLICITOR
Nothing additional report.

UTILITIES/FERRIES/WATERFRONT
Nothing to report.

BEAUTIFICATION/PARKS/CEMETERY
John McDonald and Bob Hruska mapped a path for a potential sidewalk/bike path in the village.

Bob Hruska told Council the village needs to develop a long term plan. Then we could provide evidence that supports the need for a bike path in the village. A bike path would encompass all non-motorized transportation where as a sidewalk is usually restricted to foot traffic.

We are currently submitting two grant requests. The Phase II waterline Replacement Project has a total of 88 points and the Alexander Pike Resurfacing Project would total about 77 points. He is not confident that we would receive any funding for Alexander Pike in this round.

Robert Boytim said the BPA will be putting in a new waterline near the Surf Motel next month and would be asking drivers to use Alexander Pike as a detour. Mayor Bird suggested talking to Gary Obermiller from the Ohio Department of Natural resources and the Ohio State Park representatives for the lighthouse. County Engineer Dave Brunkhorst was not sure whether we could use permissive tax money for a bike path. We can definitely use those funds to resurface Alexander Pike.

STREETS/SIDEWALK/SEWER
Members of the Peninsula Library Committee asked for support of their upcoming fundraiser at the Johnson’s Island clubhouse.

ANNEXATION/SUB-DEV/PLANNING COMMISSION
No report

FINANCE AND RECORDS
Nothing to report.

SAFETY/INSURANCE
Angie Kukay and Mary Glovinsky have been meeting about the employee handbook.

Fiscal Officer
Nothing to report.

Police Department
No report.

Street Commissioner
Nothing to report

Fire Department
Nothing to report.

Board of Public Affairs
The flashing light at the VFW stop sign is on Alexander Pike out.

Robert Boytim asked Jim Barney to draft a deed for the property Lafarge is donating to the BPA. They would like a sign on the property indicating the donation. Jim Barney to call Dave Baker at Lafarge.

Mayor Bird asked Robert Boytim how the BPA planned to notify residents of the upcoming water project. Kim Watts suggested a notice in the billing envelopes.

Zoning Inspector
The Sea Grant program that we attended yesterday on Gibraltar Island was well worth it. All agreed that the program was informative and the contacts made were beneficial. Mayor Bird would like to invite John Watkins from DNR Coastal Management to a future Council meeting.

Visitor Comments
None.

Motion to adjourn to executive session to discuss purchase of property for public purposes made by Mary Glovinsky and seconded by Angie Kukay. Verbal vote with all voting aye. Motion passed. Regular session ended and executive session began at 7:13 PM.

Motion to return to regular session made by John Starcher and seconded by Mary Glovinsky. Verbal vote with all voting aye. Motion passed. Executive session ended and regular session resumed at 7:37 PM.

Bills were reviewed and financial reports for the month of July were distributed by the Fiscal Officer prior to the meeting.
Motion to pay the monthly bills in the amount of $77,283.30 including payroll made by John Starcher and seconded by Mary Glovinsky. Roll call vote. All voted yes. Motion passed.
Motion to adjourn was made by Angie Kukay and seconded by John McDonald. Verbal vote with all voting aye. Meeting adjourned at 7:40 PM.

APPROVED:

_________________________________
Jacqueline A. Bird, Mayor
Attest:

____________________________________
Kimberly A. Watts, Fiscal Officer


July 22, 2010

VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD JULY 22, 2010
Mayor Jacqueline Bird called the meeting to order at 6:05 PM and asked everyone to stand for the Pledge of Allegiance.

Answering roll call was John Starcher, John McDonald, Dean Dorko, Vickie Kozak, Mary Glovinsky, and Angie Kukay.

Also present was Fiscal Officer Kim Watts and Zoning Inspector Bob Hruska. Visitor: None.

LEGISLATION
President Pro Tem John Starcher read the legislation by title only.
RESOLUTION 6, 2010—A RESOLUTION AUTHORIZING THE MAYOR OF THE VILLAGE OF MARBLEHEAD TO ENTER INTO A CONTRACT WITH KWEST GROUP FOR THE STATE ROUTE 163 WATER LINE PROJECT AND FURTHER DECLARING AN EMERGENCY.
Motion to waive three reading on three separate occasions made by Mary Glovinsky and seconded by John Starcher. Roll call vote. All voted yes. Motion passed.
Motion to retain the emergency clause made by John Starcher and seconded by John McDonald. Roll call vote. All voted yes. Motion passed.
Motion to adopt Resolution 6, 2010 made by Angie Kukay and seconded by Vickie Kozak. Roll call vote. All voted yes. Motion passed. Resolution 6, 2010 is hereby adopted.

OLD BUSINESS
A. James Park/Ottawa Street Trees-An assessment and estimate of work from Dan’s Tree Service was obtained for the three trees on Ottawa Street. The trees are not dead but do need to be trimmed at a cost of $700.00. The maple tree in James Park also needs to be trimmed and the stump needs to be ground on a dead tree in the park removed by maintenance. The cost of those jobs is $510.00 for a grand total of $1210.00 The Mayor authorized completion of the work. Both Mr. Menier and Mr. Fontana will be informed.
B. Village Handbook/Drug Policy-Mary Glovinsky would like to add examples of reasonable suspicion to the handbook under the Drug Policy. She also asked about the OTETA of 1991 referred to in our policy. Mayor Bird will call Jim Barney about this.
C. Golf Cart Ordinance-Mayor Bird has been working with Solicitor Jim Barney regarding golf carts. Questions remain about the statutory speed limits on side streets and whether they need to be posted on each street. Solicitor Barney will plan to address all concerns at the next meeting.

NEW BUSINESS
A. Health Insurance Update-Vickie Kozak will get all the information to Kevin Lindsley for shopping purposes.
B. Marblehead Peninsula Lions 17th Annual Perch Festival & Parade is set for Saturday, August 28, 2010 from 10:00 AM to 5:00 PM in James Park. The parade begins at 10:00 AM from St. Mary’s Church parking lot. Bryan Lucas will get the parade banner updated.


COMMITTEE REPORTS
SOLICITOR
No report.

UTILITIES/FERRIES/WATERFRONT
John Starcher will contact Amy Drummer regarding the reimbursement of $1,200.00 in cribbing for the Fire Department from the Joint Solid Waste District.

BEAUTIFICATION/PARKS/CEMETERY
Nothing to report.

STREETS/SIDEWALK/SEWER
Dean Dorko spoke with Street Commissioner Bryan Lucas about the current issues and actions of this committee.

ANNEXATION/SUB-DEV/PLANNING COMMISSION
Vickie Kozak spoke with Dan Cassidy about assessment of the Gresh site. He will be here before noon on Wednesday, July 28, 2010 to conduct testing.

FINANCE AND RECORDS
Mary Glovinsky working with Angie Kukay to get the handbook wrapped up.

SAFETY/INSURANCE
Nothing additional to report.

Fiscal Officer
State Auditors will be on site beginning Monday, July 26, 2010 to conduct the standard audit for fiscal years 2008 and 2009. Debbie Baumgartner, Maria Robinson and intern Justine Grover are all planning to be here.

Police Department
No report.

Fire Department
No report.

Street Commissioner
No report

Zoning Inspector
Nothing to report.

Board of Public Affairs
No report.


Visitor Comments
None.

Motion to adjourn to executive session to discuss purchase of property for public purposes made by John Starcher and seconded by Mary Glovinsky. Verbal vote with all voting aye. Motion passed. Regular session ended and executive session began at 6:47 PM.

Motion to return to regular session made by Mary Glovinsky and seconded by Dean Dorko. Verbal vote with all voting aye. Motion passed. Executive session ended and regular session resumed at 7:32 PM.

Motion to adjourn was made by Angie Kukay and seconded by Vickie Kozak. Verbal vote with all voting aye. Meeting adjourned at 7:32 PM.

APPROVED:


_________________________________
Jacqueline A. Bird, Mayor


Attest:


____________________________________
Kimberly A. Watts, Fiscal Officer


July 8, 2010

VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD JULY 8, 2010
Mayor Jacqueline Bird called the meeting to order at 6:00P.M. and asked everyone to stand for the Pledge of Allegiance.

Answering roll call was John Starcher, Vickie Kozak, Mary Glovinsky, and Angie Kukay. John McDonald was unexcused.

Also present was Fiscal Officer Kim Watts and Zoning Inspector Bob Hruska. Solicitor Jim Barney was excused. Guests: Dean Dorko, Mary Dorko, James Dorko, Pat Lukac, Jim Menier and Terry Vacha.

Minutes of the June 10, 2010 Regular Council Meeting stand as written.
Minutes of the April 22, 2010 Regular Council Meeting, as amended, stand as written.
Dean Dorko has been appointed to fill the unexpired term of Councilman Chris Skinner. Mayor Bird administered the Oath of Office to Dean Dorko and welcomed him to Council.
Dean is a Marblehead native, a 1981 graduate of Danbury High School and of the U.S. Military Academy at West Point. He was a commissioned officer in the U.S. Army for 24 years and has lived around the world including Germany, Saudi Arabia, and Iraq as well as multiple U.S. states. He currently works for the U.S. Customs and Border Protection office in Sandusky, Ohio. His wife Mary and son James also reside here in the village. Stepson, Cory Matthews is a cadet at West Point. Dean loves the lake and the community. He is happy to back in Marblehead.
Probationary employment period for Officer Peter J. Bush will end on July 14, 2010. After review of his file, Chief Fultz has recommended retaining him as a regular full time employee. Motion to retain Peter J. Bush as a full time police officer for the Village of Marblehead made by John Starcher and seconded by Angie Kukay. Roll call vote with all voting yes. Motion passed.
LEGISLATION
President Pro Tem John Starcher read the legislation by title only.
RESOLUTION 4, 2010—A RESOLUTION TO ADOPT THE SOLID WASTE MANAGEMENT PLAN FOR THE OTTAWA-SANDUSKY-SENECA JOINT SOLID WASTE MANAGEMENT DISTRICT. This is the third reading.
Motion to adopt Resolution 4, 2010 made by Vicki Kozak and seconded by Mary Glovinsky. Roll call vote. All voted yes. Motion passed. Resolution 4, 2010 is hereby adopted.
OLD BUSINESS
A. Village Handbook and Drug Policy - Angie Kukay and Mary Glovinsky will review the current policy to make sure it covers new hires, reasonable suspicion and injury/accident testing. Check with Bryan Lucas for the version of the handbook that he has. Council agreed to continue membership in the Ottawa County Safety Council and have Bryan Lucas remain as our representative.
B. James Park Tree Issue – John Starcher and Bryan Lucas will get estimate of tree trimming for the trees in James Park that Junior Fontana has concerns about.
C. John Starcher reported that Amy Heflinger is moving ahead on the website.
D. Vickie Kozak received an e-mail from Janet Monak about golf carts in the village. Solicitor Jim Barney is working on an ordinance to clarify this issue.

NEW BUSINESS
Angie Kukay will contact Kevin Lindsley to set up the annual insurance meeting with employees prior to our renewal on September 1, 2010. Employees with changes or problems should be sure to meet with the insurance agent.

COMMITTEE REPORTS
SOLICITOR
No report.

UTILITIES/FERRIES/WATERFRONT
Nothing to report.

BEAUTIFICATION/PARKS/CEMETERY
No report.

STREETS/SIDEWALK/SEWER
Nothing to report.

ANNEXATION/SUB-DEV/PLANNING COMMISSION
Vickie Kozak asked when the community painter will be starting on the Radar Park building. John Starcher replied that he is currently pressure washing and doing prep work at the site.

FINANCE AND RECORDS
Nothing to report.

SAFETY/INSURANCE
No report.

Fiscal Officer
No report.

Police Department
No report.

Fire Department
No report.

Street Commissioner
No report

Zoning Inspector
Bob Hruska explained that topping trees does stunt their growth and is not recommended by professional trimmers.

Board of Public Affairs
No report.

Visitor Comments
Jim Menier voiced concerns about the trees on Ottawa Drive. He rents from Barb Monak and a tree limb fell on his wife’s car. He thinks the trees are rotted and mostly dead. John Starcher will ask Bryan Lucas and to get a professional assessment of the three tress to which Mr. Menier is referring. We will then proceed with the recommendations and keep Jim Menier informed.

Bills were reviewed and financial reports for the month of June were distributed by the Fiscal Officer prior to the meeting.
Motion to pay the monthly bills in the amount of $64,849.53 including payroll made by Angie Kukay and seconded by Mary Glovinsky. Roll call vote. John Starcher abstained. All voted yes. Motion passed.
Motion to adjourn was made by Angie Kukay and seconded by John Starcher. Verbal vote with all voting aye. Meeting adjourned at 6:40 PM.

APPROVED:

_________________________________
Jacqueline A. Bird, Mayor
Attest:

____________________________________
Kimberly A. Watts, Fiscal Officer


June 24, 2010

VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD JUNE 24, 2010
Mayor Jacqueline Bird called the meeting to order at 6:00P.M. and asked everyone to stand for the Pledge of Allegiance.

Answering roll call was John Starcher, Mary Glovinsky, and Vickie Kozak. Angie Kukay was excused. John McDonald was unexcused.

Also present were Zoning Inspector, Bob Hruska, Fire Chief Doug Waugh, and Tim Almendinger.

LEGISLATION
RESOLUTION 4, 2010—A RESOLUTION TO ADOPT THE SOLID WASTE MANAGEMENT PLAN FOR THE OTTAWA-SANDUSKY-SENECA JOINT SOLID WASTE MANAGEMENT DISTRICT. 2nd Reading
No further action taken. 3rd Reading at July 8th meeting.

OLD BUSINESS
A. T-Mobile update. John Starcher was contacted by T-Mobile. They want to
renegotiate our contract, which would increase our current agreement by 10%. They
proposed 3 options. After discussion, council agreed to keep our current agreement
because we just renewed and are now guaranteed 5 years.
B. Open Council Seat. The advertisement placed in the paper stated that a reply was to
be received by June 18th. John Starcher received a letter from Dean Dorko asking
to be considered for the position.
Motion to accept Dean Dorko for open council seat by Vickie Kozak and seconded
by John Starcher.
Mayor Bird will check with our solicitor and make contact with Mr. Dorko. The
swearing in will be at the July 8th meeting.
C. Chief Fultz contacted Mayor Bird concerning a directive for inspecting golf carts
issued by Sheriff Bratton. It states that golf carts are limited to “vacation and resort
communities” and Chief Fultz is not supportive of golf carts. Solicitor Jim Barney is
looking into an ordinance to protect us from further golf cart questions.

NEW BUSINESS
None.

COMMITTEE REPORTS
SOLICITOR
No report.

UTILITIES/FERRIES/WATERFRONT
John Starcher attended the Danbury Waste Water Advisory Board. They are attempting to track down locations where inflow and infiltration are occurring. Several locations have been identified and owners of property with inflow or infiltration problems will be contacted and told to make repairs.
John Starcher stated that the Village is eligible for up to $2,500/year reimbursement for leaf collection and recycling from the Solid Waste Joint Management program. The Village gets reimbursed for bags and labor at $10.00/hour and will receive a check for $1,459.00. The Village has $1,041.00 remaining and has until June 30th of this year to spend on items such as recycled benches, tables, picnic tables, or cribbing for the Fire Department. Fire Chief Waugh will look into the purchase of cribbing.

FINANCE AND RECORDS
Mary Glovinsky followed up on a question about a policy for drug and alcohol testing after an injury. She reported that she could not find a policy in the employee handbook. Mayor Bird will get a copy of the policy used by the State.

BEAUTIFICATION/PARKS/CEMETERY
Vickie Kozak reported that the community painter was slow but the paint looks good from a distance. There are some spots to touch up.
A tree in Junior Fontana’s yard needs to be trimmed. John will get a professional to look at the tree to assess what needs to be done.

ANNEXATION/SUB-DEV/PLANNING COMMISSION
No report.

STREETS/SIDEWALK/SEWER
No report.

SAFETY/INSURANCE
No report.

Fiscal Officer
No report.

Police Department
No report.

Fire Department
No report.

Street commissioner
No report

Zoning Inspector
There is grant money available nationwide for bike paths. Certain qualifications must be fulfilled in order to get the money. Alexander Pike may qualify as a “connector road”. Bob Hruska will follow up on this and keep council updated.

Board of Public Affairs
No report.

Motion to adjourn to executive session to discuss imminent litigation was made by Vickie Kozak and seconded by Mary Glovinsky. Verbal vote with all voting aye. Motion passed. Regular session ended and executive session began at 7:10 PM.

Motion to return to regular session was made by John Starcher and seconded by Mary Glovinsky. Verbal vote with all voting aye. Motion passed. Executive session ended and regular session resumed at 8:27PM.

Motion to adjourn was made by John Starcher and seconded by Vickie Kozak. Verbal vote with all voting aye. Meeting adjourned at 8:27 PM.

APPROVED:

_________________________________
Jacqueline A. Bird, Mayor
Attest:

____________________________________
Councilwoman Mary Glovinsky
for Kimberly A. Watts, Fiscal Officer


June 10, 2010

VILLAGE OF MARBLEHEAD REGULAR COUNCIL MEETING
HELD JUNE 10, 2010
Mayor Jacqueline Bird called the meeting to order at 6:03 p.m. and asked everyone to stand for the Pledge of Allegiance.

Answering roll call was John Starcher, John McDonald, Vickie Kozak, and Angie Kukay. Mary Glovinsky was excused.

Also present was Solicitor Jim Barney, Fiscal Officer Kim Watts, and Zoning Inspector Bob Hruska. Guests: None.

LEGISLATION
President Pro Tem John Starcher read the legislation by title only.
ORDINANCE 6, 2010 – AN ORDINANCE ADOPTING THE PLAN OF OPERATION AND GOVERNANCE FOR THE ELECTRICITY AGGREGATION PROGRAM FOR THE VILLAGE OF MARBLEHEAD WITH FIRST ENERGY SOLUTIONS, AND DECLARING AN EMERGENCY.
Motion to waive three reading on three separate occasions made by John Starcher and seconded by Vickie Kozak. Roll call vote. All voted yes. Motion passed
Motion to retain the emergency clause made by Vickie Kozak and seconded by John McDonald. Roll call vote. All voted yes. Motion passed.
Motion to adopt Ordinance 6, 2010 made by Angie Kukay and seconded by John Starcher. Roll call vote. All voted yes. Motion passed. Ordinance 6, 2010 is hereby adopted.

RESOLUTION 4, 2010 – A RESOLUTION TO ADOPT THE SOLID WASTE MANAGEMENT PLAN FOR THE OTTAWA-SANDUSKY-SENECA JOINT SOLID WASTE MANAGEMENT DISTRICT. This is the first reading. The second reading will take place on June 24, 20120. No action taken.

RESOLUTION 5, 2010 – A RESOLUTION AUTHORIZIING THE MAYOR TO PREPARE AND SUBMIT AN APPLICATION TO PARTICIPATE IN THE OHIO PUBLIC WORKS COMMISSION STATE CAPITAL IMPROVEMENT AND/OR LOCAL TRANSPORTATION IMPROVEMENT PROGRAM(S) AND EXECUTE CONTRACTS AS REQUIRED AND DECLARING AN EMERGENCY.
Motion to waive three reading on three separate occasions made by John Starcher and seconded by Vickie Kozak. Roll call vote. All voted yes. Motion passed
Motion to retain the emergency clause made by John McDonald and seconded by Angie Kukay. Roll call vote. All voted yes. Motion passed.
Motion to adopt Resolution 5, 2010 made by John Starcher and seconded by John McDonald. Roll call vote. All voted yes. Motion passed. Resolution 5, 2010 is hereby adopted.


OLD BUSINESS
A. Kim Watts and John Starcher explained the new Drug Free safety Program and how it differs from our current participation. Angie Kukay to investigate our policy regarding post accident and injury testing along with reasonable suspicion in the employee handbook and the new fire department policy.
B. John Starcher has been in contact with Amy Heflinger regarding progress on the transfer of the website from Janelle Davenport. He will clarify the procedure for updating minutes.
Motion to authorize Mayor Bird to sign a contract for services with Amy Heflinger of AHA Creative for annual hosting fees and domain name renewal made by John Starcher and seconded by Angie Kukay. All voted yes. Motion passed.
C. Vickie Kozak reported that we were officially awarded the grant to test for potential hazards on the Gresh property. Action on the Wohlers property request is currently on hold.

NEW BUSINESS
A. Mayor Bird distributed change of committee assignments. Vickie Kozak will replace former Councilman Chris Skinner on the Planning Commission. John McDonald will replace Vickie Kozak as Chairman of Parks and the Streets Committee will have an open seat until further notice. Thanks to all for your cooperation.
B. John Starcher led the discussion of Memorial Day Parade protocol and guidelines. All agreed that sirens should not be used and that candy should not be thrown during this parade as it is more of a solemn ceremony to honor veterans. Appropriate dress is suggested for each organization. And all participants who are able should remain standing for the service at the memorial. Mayor Bird will ask Chief Fultz to distribute these guidelines next time we host the parade.
C. State representative Dennis Murray will be holding another Town Hall Meeting on Monday, June 28, 2010 at 6:00p.m. at the Marblehead Lighthouse. In the event of inclement weather it will be moved to the Marblehead Fire Station.
D. All village administration received invitations to the Third Annual Ohio Sea Grant Lake Erie Day on Wednesday, August 11, 2010 at the OSU Stone Laboratory on Gibraltar Island at Put-in-Bay. Please RSVP by email as soon as possible if you plan to attend.
E. The bill that contained a provision to lower the speed limits in the Village passed the Ohio Senate but did not pass in the House. Council wanted citizens to know that just because they voted to accept the ODOT recommended limits does not mean that they agreed. Not accepting the statutory limits would incur liability for both the maintenance of Ohio SR163 and the legality of speed citations.

COMMITTEE REPORTS
Solicitor
Will be out of state from July 3 through July 8, 2010. Rich Gillum and John Kocher will cover for anything we might need.

UTILITIES/FERRIES/WATERFRONT
Nothing to report.

ANNEXATION/SUB-DEV/PLANNING COMMISSION
No report.

STREETS/SIDEWALKS/SEWER
Nothing to report. John McDonald will be having surgery on Monday morning.

FINANCE & RECORDS
Nothing to report.

BEAUTIFICATION /PARKS/CEMETERY
James Park restroom doors open easily now. Painting still in progress. Community member has 60 hours left of service.

SAFETY/INSURANCE
Nothing to report.

Fiscal Officer
Will be out of town for the next meeting. Angie Kukay will also be excused from that meeting. Will ask Mary Glovinsky to take minutes.

Police Department
No report.

Fire Department
No report.

Street Commissioner
No report.

Zoning Inspector
Nothing to report.

Board of Public Affairs
No report.

Bills were reviewed and financial reports for the month of May were distributed by the Fiscal Officer prior to the meeting.

Motion to pay the monthly bills in the amount of $42,972.58 including payroll made by Vicki Kozak and seconded by Angie Kukay. Roll call vote. John Starcher abstained. All voted yes. Motion passed.

Motion to adjourn to executive session to discuss employee compensation and purchase of property made by John Starcher and seconded by Angie Kukay. Verbal vote with all voting aye. Motion passed. Regular session ended and executive session began at 6:57 p.m.

Motion to return to regular session made by Angie Kukay and seconded by Vickie Kozak. Verbal vote with all voting aye. Motion passed. Executive session ended and regular session resumed at 7:56 p.m.

Motion to adjourn made by John Starcher and seconded by Angie Kukay. Verbal vote with all voting aye. Meeting adjourned at 7:56 p.m.




APPROVED:


_________________________________
Jacqueline A. Bird, Mayor



Attest:


____________________________________
Kimberly A. Watts, Fiscal Officer