June 8, 2010
BOARD OF PUBLIC AFFAIRS
REGULAR MEETING HELD June 8, 2010
President Robert Boytim called the meeting to order at 7:04 P.M. Answering roll call was Robert Boytim, George Danchisen and Tom Bird. Also present was Plant Superintendent Robert Biers and Fiscal Officer Kim Watts. Guests: Jim Redinger.
Fund Description June 2010 YTD
5101 Water Revenue $40,490.02 $202,741.72
5103 Repair & Improvement Revenue $2,410.92 $14,139.68
5701 Waterline Ext-Barnhill Revenue $0.09 $13,304.12
5721 OWDA Debt Serv-1988-Revenue $0.00 $11,461.78
5722 OWDA Debt Serv-2009-Revenue $37,000.00 $37,000.00
5781 Water Service Deposits-Revenue $150.00 $400.00
5101 Operating Expenses ($31,781.28) ($232,129.08)
5103 Repair & Improvement Expense ($5,448.95) ($7,044.46)
5701 Waterline Ext-Barnhill Expense $0.00 ($8,397.85)
5721 OWDA Debt Serv-1988-Expense $0.00 ($11,323.15)
5722 OWDA Debt Serv-2009-Expense $0.00 $0.00
5781 Service Deposit Returns-Expense ($100.00) ($380.00)
Net Income $42,720.80 $19,772.76
Fund WTP Improvements
4904 Capital Project-Revenue $7,520.96 $23,818.74
4904 Capital Project-Expense ($7,520.96) ($113,308.22)
$0.00 ($89,489.48)
Fund Balances as of June 30, 2010
Fund Description Checking Investment Balance
5101 Water Revenue 182,065.34 $200,022.54 382,087.88
3301 Special Assessments-Manko 34,493.43 0.00 34,493.43
4904 WTP Improvements-CapProject 0.00 0.00 0.00
5103 Repairs/Improvements 63,048.96 0.00 63,048.96
5701 Waterline Extension-Barnhill 4,905.89 911.43 5,817.32
5721 OWDA Debt Service-1988 11,600.41 0.00 11,600.41
5722 OWDA Debt Service-2009 37,000.00 0.00 37,000.00
5781 Water Service Deposits 2,420.00 0.00 2,420.00
Totals $335,534.03 $200,933.97 536,468.00
Motion to accept minutes of the May 11, 2010 regular meeting as corrected made by George Danchisen and seconded by Tom Bird. Verbal vote with all voting aye. Motion passed.
Bills were reviewed and financial reports for the month of May were distributed by the Fiscal Officer prior to the meeting.
Motion to accept and pay bills from check #13346 through check #13411 including payroll for a total of $44,631.04 made by Tom Bird and seconded by George Danchisen. Roll call vote with all voting yes. Motion passed.
Jim Redinger requested signature from the Board on the final plat for Baycliffs Subdivision. He said the Planning Commission has approved the final plat and requested that he obtain the final signatures. The BPA has no water service to Johnson’s Island at this time, although Robert Boytim pointed out that there were very close to getting property for an additional water tower on the Bayshore that would help to service the island.
Motion to approve and sign the Annex at Baycliffs Subdivision Phase 3 Final Plat made by George Danchisen and seconded by Tom Bird. Roll call vote with all voting yes. Motion passed.
Robert Boytim signed the plat. Jim Redinger thanked him and exited the meeting at 7:17p.m.
George Danchisen had no new issues to discuss.
Tom Bird asked about the parking lot sealant. They came back for a second coat and all is good.
Robert Boytim asked about the status of the water tap on the McDonald Property. John McDonald paid for the tap for Chris McDonald’s lot and said excavation would begin as soon as Mick Gresh was finished at Bay Point.
BEC Associates completed the survey of the Lafarge property for the proposed water tower.
Motion to accept survey of 1.0 acre at Sec 1 Lot 29 on Bayshore Road across from Sugarbush Drive by BEC Associates made by Tom Bird and seconded by George Danchisen. Roll call vote with all voting yes. Motion passed.
Estimate for purchase and installation of aluminum letter for the building from Bumbera Signs is $2,260.00. Board will look into alternative signs.
Bay Point has changed their development plans again. They have a club house and potentially eight homes going in. They are currently building a model by the basketball courts.
Frank Atwater’s insurance premium will be reimbursed when he submits an invoice and cancelled check to the fiscal office.
Robert Boytim asked when the valves in the system will be exercised. Bob Biers said they will get to it by next fall.
George Danchisen asked if the meter was pulled at the cottages on the Hetzel property. Bob Biers said it was.
Two ¾” tap applications of $3,700.00 each were presented from: Chris McDonald for 11241 E. Bayshore Road and Brent & Laura Marshall for 481 Bay Point Boulevard.
Motion to accept tap applications for 11241 E. Bayshore Road and 481 Bay Point Boulevard made by George Danchisen and seconded by Tom Bird. Roll call vote with all voting yes. Motion passed.
Motion to correct misread meter for Gary Sauvey and issue a credit of $239.55 to his account made by George Danchisen and seconded by Tom Bird. Roll call vote with all voting yes. Motion passed.
A letter from the EPA put us into a bin classification of 1 and we do not have to test for cryptosporidium. New testing regulations come out in 2013 and we will have to submit two rather than one sample for THM and HA-A5. We are currently below the threshold on that.
We have no tools that will cut through the 12” pipe on the Bayshore. Diamond ductile chainsaws work well and will cut all the pipes we have. Quote for the ICS gas chainsaw package from C.J. Equipment is $3,272.85 and from American Construction Supply, Ltd. the estimate is $3,375.00.
Motion to approve the purchase of the ICS gas chainsaw package from C.J. Equipment in the amount of $3,272.85 made by George Danchisen and seconded by Tom Bird. Roll call vote with all voting yes. Motion passed.
Bob Biers reported that we are on the new clarifier. It started yesterday and all day today has been making good water. There is still a list of items never completed by Kelstin on the clarifier project:
1-Breaker for exhaust fan in carbon room trips.
2-Chlorine pumps are still not right.
3-Injection quill for caustic still not right.
4-Chlorine lines and caustic lines still need to be looked at.
5-Clarifier is not properly sealed against the wind.
6-No trays (splash blocks) for the down spouts.
7-Ferric transfer pump.
Steve Stine at Kelstin will no longer accept calls from Bob Biers and Paul at Kelstin has been instructed by Steve Stine to have Bob Biers call the Floyd Browne Group with any unresolved clarifier issues.
We are now using over 200,000 gallons per month for carrier water. Need to get a meter in the Town Hall and make sure all water is metered to help with counting of the water loss percentage.
Motion to adjourn made by George Danchisen and seconded by Tom Bid. Verbal vote with all voting aye. Motion passed.
Meeting adjourned at 8:10 p.m.
APPROVED:
____________________________________ Robert S. Boytim, President
Board of Public Affairs
Attest:
_______________________________
Kimberly A. Watts
Fiscal Officer