Board of Public Affairs Minutes - Village of Marblehead, Ohio, 43440, history, parks, forms, services.

May 13, 2008

BOARD OF PUBLIC AFFAIRS
REGULAR MEETING HELD MAY 13, 2008

President Bob Boytim called the meeting to order 7:00 PM. Answering roll call was Robert Boytim, George Danchisen and Tom Bird. Also present was Plant Superintendent Bob Biers and Utilities Chairman John Starcher. Guests: Chuck Hall, Floyd Browne Group.

Motion to accept minutes from the April 8, 2008 regular meeting made by George Danchisen and seconded by Robert Boytim. Verbal vote with all voting aye. Motion passed.

Bills were reviewed and financial reports for the month of April were distributed by the Fiscal Officer prior to the meeting.

MAY 2008
Fund Description Amount
5101 Water Revenue $33,938.90
5103 Repair & Improvement Revenue $2,245.24
5701 Waterline Ext-Barnhill Revenue $109.50
5721 OWDA Debt Service-Transfer In $11,267.27
5781 Water Service Deposits $100.00
5101 Operating Expenses ($49,728.23)
5103 Repair & Improvement Expenses $0.00
5701 Waterline Ext-Barnhill Expenses ($9,212.50)
5781 Service Deposit Returns $250.00
Net Income ($11,029.82)

Fund Balances as of May 31, 2008
Fund Description Checking Investment Balance
5101 Water Revenue 168,013.76 $100,022.54 268,036.30
3301 Special Assessments-Manko 34,493.43 34,493.43
5103 Repairs/Improvements 22,044.53 22,044.53
5701 Waterline Extension-Barnhill 4,006.28 532.53 4,538.81
5721 OWDA Debt Service 11,267.27 11,267.27
5781 Water Service Deposits 2,900.00 2,900.00
Totals $242,725.27 $100,555.07 343,280.34

Motion to pay bills from check 9922 through check 10042 including payroll for a total of $31,914.70 made by George Danchisen and seconded by Tom Bird. Roll call vote. All voted yes. Motion passed.

Motion to refund service deposits in the amount of $50.00 each to Annette Sims for BAYS-010686-0000-01 and John McElheny for ELLI-000910-0000-01 made by George Danchisen and seconded by Tom Bird. Roll call vote. All voted yes. Motion passed.

Chuck Hall explained the workings still going on for clarifier. Money, loans and grants. Have talked to The Marblehead Bank about the possibility of a loan. Bob Boytim talked to Bill Tuttamore. Waiting for response.

Motion to accept contract from Floyd Browne Group for $1,200.00 for Sunset Cove at Bay Point, Phase 1 water lines made by George Danchisen and seconded by Robert Boytim. Roll call vote. Boytim-Yes. Danchisen-Yes. Bird-Yes. Motion passed.

Motion to accept bill for Floyd Browne Group for an additional $6,000.00 for engineering services for the Water Treatment Plant upgrade to cover additional scope items requested by the Board of Public Affairs made by Tom Bird and seconded by George Danchisen. Roll call vote. Boytim-Yes. Danchisen-Yes. Bird- Yes. Motion passed.

Mr. Boytim talked to Gary Zdolshek, trustee for Johnson’s Island Property Owners Association and Rick Schulta for Bay Cliffs Corporation about a meeting for water service on Johnson’s Island . The Meeting will be at the Marblehead Fire Station on Friday, May 23, 2008 at 3:00 PM.

Mr. Danchisen suggested 250,000 gallon water tower for project. Any communication equipment on water tower, the revenue will go to Board of Public Affairs.

Water Tap-In Application for Ed and Ruth Davis at 814 Lake Street, Marblehead. The tap is made and paid for. Motion to accept tap application made by George Danchisen and seconded by Robert Boytim. Roll call vote. Boytim-Yes. Danchisen-Yes. Bird-Yes. Motion passed.

Motion made for an investment of $50.000.00 in Star Ohio by Robert Boytim and seconded by George Danchisen. Roll call vote. Boytim-Yes. Danchisen-Yes, Bird-Yes. Motion passed.

Motion to get rid of safety deposit box at The Marblehead Bank made by George Danchisen and seconded by Robert Boytim. Roll call vote. Boytim-Yes. Danchisen-Yes. Bird-Yes.

We are changing water bills from postcards to full sheet bills. Examined new type of bills and new bill seems to look fine. Will go with new type of bills.

Mr. Boytim has received a letter from Lafarge North America saying that they have donated a 200’ by 200’ piece of property per the attachment of the letter for the purpose of building a water tower.

Bayside Shores is installing a condominium on 10556 E. Bayshore Road, Marblehead. They may have to install new water lines to accommodate this project.

Superintendent Biers stated we still have a door problem. He got quote from Tritch Door and Window, LLC for $1225.98 and a quote for $1258.00 from JVS Garage Door, Inc. Motion to accept the bid from Tritch Door and Window LLC fpr $1225.98 made by George Danchisen and seconded by Robert Boytim. Roll call vote. Danchisen-Yes. Boytim-Yes. Bird-Yes. Motion passed.

Motion to refund the account of Ron Pendleton for $30.80. He is closing his account. He paid ahead. Motion made by George Danchisen and seconded by Robert Boytim. Roll call vote. Boytim-Yes. Danchisen-Yes. Bird-Yes. Motion passed

Motion to refund the account of Cameron William for $72.68 . He sold his unit at Bay Point
BAYP-010951-0203-01. Motion made by George Danchisen and seconded by Robert Boytim. Roll call vote. Boytim-Yes. Danchisen-Yes. Bird-Yes. Motion passed.

Need to enter into a contract for Uniforms with ACA Uniforms and Linens for water plant employees. Cotton shirts-$3.50. Pants-$3.75. 3x5 Mats-$3.00. Motion to sign contract with ACA Uniforms & Linen Supply for weekly service made by George Danchisen and seconded by Robert Boytim. Roll call vote. Boytim-Yes. Danchisen-Yes. Bird-Yes. Motion passed.

Meeting Adjourned at 9:25 PM . The next meeing will be held on June 10, 2008 at 7:00 PM.

APPROVED:

____________________________________ Robert S. Boytim, President
Board of Public Affairs

Attest:

_______________________________
Thomas J. Bird
Acting Clerk

April 8, 2008

BOARD OF PUBLIC AFFAIRS
REGULAR MEETING HELD APRIL 8, 2008

President Robert Boytim called the meeting to order at 7:00 P.M. Answering roll call was Tom Bird, George Danchisen and Robert Boytim. Also present was Plant Superintendent Robert Biers, Fiscal Officer Kim Watts and Utilities Chairman John Starcher.

Motion to accept minutes of the March 11, 2008 regular meeting as corrected made by George Danchisen and seconded by Tom Bird. Verbal vote with all voting aye. Motion passed.

Bills were reviewed and financial reports for the month of March were distributed by the Fiscal Officer prior to the meeting.

Motion to pay the bills from check 9776 through 9903 including payroll for a total of $22,440.92 made by Tom Bird and seconded by George Danchisen. Roll call vote. All voted yes. Motion passed.
APRIL 2008
Fund Description Amount
5101 Water Revenue $27,728.65
5103 Repair & Improvement Revenue $2,281.00
5701 Waterline Ext-Barnhill-Revenue $101.78
5781 Water Service Deposits $150.00
5101 Operating Expenses ($20,655.29)
5103 Repair & Improvement Expenses $0.00
5701 Waterline Ext-Barnhill-Expenses $0.00
5781 Service Deposit Returns ($100.00)
Net Income $9,506.14

Fund Balances as of April 30, 2008
Fund Description Checking Investment Balance
5101 Water Revenue 233,803.09 50,022.54 283,825.63
3301 Special Assessments-Manko 34,493.43 34,493.43
5103 Repairs/Improvements 19,799.29 19,799.29
5701 Waterline Extension-Barnhill 13,218.78 423.03 13,641.81
5721 OWDA Debt Service 0.00 0.00
5781 Water Service Deposits 3,050.00 3,050.00
Totals $304,364.59 $50,445.57 $354,810.16

Motion to refund service deposit in the amount of $50.00 to Robert Keller for MAIW-000726-0000-01 made by George Danchisen and seconded by Tom Bird. Roll call vote with all voting yes. Motion carried.

Board needs clarification of detail on the invoice to be paid from check #9813 for Floyd Browne Group. Robert Boytim will make the contact.

George Danchisen asked what types of tools were purchased at Sears. Bob Biers responded that it was a drill. All agreed this was a good move to replace worn out tools.

Robert Boytim reported that minor point changes were made to the grant application submitted for the clarifier project.

Gary Zdolshek, trustee for Johnson’s Island Property Owners Association (JIPOA) contacted Robert Boytim and requested a meeting to discuss water for Johnson’s Island. JIPOA would like to meet the first week of May. Floyd Browne Group engineers are working on an estimate of projects costs. Report should be ready by first of the month.

Robert Boytim received a call from Chuck Hall, Floyd Browne Group with information for a lower interest loan for the upcoming project. It would require raising water rates to a $43.50 per month minimum.

Robert Boytim has been in contact with Joe Hazasi, Lafarge real estate associate regarding land for the water tower and the waterline down Alexander Pike. Lafarge had questions regarding the size of the lot, size of the water tank, size of the trench and size of the stone for the trench. Meeting with Lafarge will take place 9:00 am Thursday at the Fire Station.

Bob Biers reported that fire hydrants are currently being flushed. First biological test was set for Bay Point today. Second will take place tomorrow and pressure testing of the line is next. Flushing of Bay Point line will run through meter. Tritch Door & Windows was called for estimate on door replacement for barn.

Motion to issue account credit of $81.12 including late charges to Michael Torchia due to a misread made by George Danchisen and seconded by Tom Bird. Roll call vote with all voting yes. Motion carried.

Water usage has picked up and Sunday production was near 96,000 gallons. Bill Brown of South Passage is current on tap fees. Dan Thompson inquired on tap fees for splitting the campground from the other property. Bob Biers has started design of the new letter-sized water bill. He also submitted draft job descriptions to the Board for approval. Water will be left on for the summer at Ann Nestor property.

Motion to adjourn made by George Danchisen and seconded by Tom Bird. Verbal vote with all voting aye. Motion passed.

Meeting adjourned at 7:52 p.m. The next regular meeting will be held on May 13, 2008 at 7:00pm.

APPROVED:

____________________________________ Robert S. Boytim, President
Board of Public Affairs

Attest:

_______________________________
Kimberly A. Watts
Fiscal Officer

March 11, 2008

BOARD OF PUBLIC AFFAIRS
REGULAR MEETING HELD MARCH 11, 2008

President Robert Boytim called the meeting to order at 7:00 P.M. Answering roll call was Robert Boytim, George Danchisen and Tom Bird. Also present was Plant Superintendent Robert Biers and Fiscal Officer Kim Watts.

Motion to accept minutes of the February 12, 2008 regular meeting as printed made by George Danchisen and seconded by Tom Bird. Verbal vote with all voting aye. Motion passed.

Motion to accept minutes of the February 20, 2008 special meeting as printed made by George Danchisen and seconded by Tom Bird. Verbal vote with all voting aye. Motion passed.

Bills were reviewed and financial reports for the month of February were distributed by the Fiscal Officer prior to the meeting.

Motion to pay the bills from check 9684 through 9729 including payroll for a total of $23,336.22 made by Tom Bird and seconded by George Danchisen. Roll call vote. All voted yes. Motion passed.
MARCH 2008
Fund Description Amount
5101 Water Revenue $32,272.04
5103 Repair & Improvement Revenue $2,379.76
5701 Waterline Ext-Barnhill-Revenue $13,633.93
5101 Operating Expenses ($25,292.87)
5103 Repair & Improvement Expenses $0.00
5701 Waterline Ext-Barnhill-Expenses ($288.34)
Net Income $22,704.52

Fund Balances as of March 31, 2008
Fund Description Checking Investment Balance
5101 Water Revenue 226,729.73 50,022.54 276,752.27
3301 Special Assessments-Manko 34,493.43 34,493.43
5103 Repairs/Improvements 17,518.29 17,518.29
5701 Waterline Extension-Barnhill 13,218.78 321.25 13,540.03
5721 OWDA Debt Service 0.00 0.00
5781 Water Service Deposits 3,000.00 3,000.00
Totals $294,960.23 $50,343.79 $345,304.02

Motion to refund service deposits in the amount of $50.00 each to Dan Carroll for CHER-000105-0000-01, Jennifer Collins for MAIW-000818-0000-01 and Margaret Wheeler for PONT-000101-0000-01 made by George Danchisen and seconded by Tom Bird. Roll call vote with all voting yes. Motion carried.

George Danchisen thanked Kim Watts for serving as designee for the Board of Public Affairs at public records training.

Tom Bird complimented Water Plant staff for a good job handling the recent snow and clearing of fire hydrants.

Bay Point waterline was discussed. Where there are valves or bolts in the lines, they will be covered.

Motion to amend the minutes of December 11, 2007 to correct the following typographical error: Fire hydrants shall be placed at 500 foot intervals made by George Danchisen and seconded by Tom Bird. Roll call vote with all voting yes. Motion carried. Minutes and website will be amended.

Correction in final income for 2007 Water Revenue of an additional $153.00 for Don Clemons water bill paid after December report was printed.

Bay Point has started waterlines. Most spots will have a minimum of four feet of cover after the ground is built up. Each home will have its own meter. Currently putting in curb stops only. No meters until after ground is built up.

Bob Biers will need to order meter barrels for Bay Point. Will place an order for 50 to include the 35 homes in the first phase.

Mrs. Lutz called to express her displeasure with water rates and the Board of Public Affairs. Wachovia Bank will be calling regarding the repossession of the Porter house on West Main Street. The realtor involved asked about a complete shut-off of the water. Bob Biers explained the procedure.

Motion to adjourn made by Tom Bird and seconded by George Danchisen. Verbal vote with all voting aye. Motion passed.

Meeting adjourned at 7:33 p.m. The next regular meeting will be held on April 8, 2008 at 7:00pm.

APPROVED:

____________________________________ Robert S. Boytim, President
Board of Public Affairs
Attest:

_______________________________
Kimberly A. Watts
Fiscal Officer

March 11, 2008

FEBRUARY 12, 2008

BOARD OF PUBLIC AFFAIRS
REGULAR MEETING HELD FEBRUARY 12, 2008

President Robert Boytim called the meeting to order at 7:04 P.M. Answering roll call was Robert Boytim and Tom Bird. George Danchisen was excused. Also present was Plant Superintendent Robert Biers, Fiscal Officer Kim Watts and Utilities Chairman John Starcher. Guests: Brooke Brown.

Motion to accept minutes of the January 8, 2008 meeting as corrected made by Tom Bird and seconded by Robert Boytim. Roll call vote. All voted yes. Motion passed.

Bills were reviewed and financial reports for the month of January were distributed by the Fiscal Officer prior to the meeting.

Motion to pay the bills from check 9558 through 9631 including payroll for a total of $57,625.52 made by Tom Bird and seconded by Robert Boytim. Roll call vote. All voted yes. Motion passed.

FEBRUARY 2008
Fund Description Amount
5101 Water Revenue $27,336.29
5103 Repair & Improvement Revenue $2,502.33
5701 Waterline Ext-Barnhill-Revenue $127.85
5101 Operating Expenses ($23,214.32)
5103 Repair & Improvement Expenses ($3,579.84)
Net Income $3,172.31

Fund Balances as of February 29, 2008
Fund Description Checking Investment Balance
5101 Water Revenue 219,750.56 50,022.54 269,773.10
3301 Special Assessments-Manko 34,458.28 34,458.28
5103 Repairs/Improvements 15,138.53 15,138.53
5701 Waterline Extension-Barnhill 0.00 194.44 194.44
5721 OWDA Debt Service 0.00 0.00
9901 Water Service Deposits 3,200.00 3,200.00
Totals $272,547.37 $50,216.98 $322,764.35

Brooke Brown presented plans for Bay Point development. The documents for guarantee of funds are being prepared and will be available for the February 28, 2008 Council Meeting and March 5, 2008 Planning Commission Meeting. A Special Meeting will be required if a resolution is to be presented. A Special Meeting of the Planning Commission is scheduled for February 13, 2008 to review the Bay Point cluster home plans.

Chuck Hall, Floyd Browne Group was scheduled to be at tonight’s meeting but cancelled due to weather.

Three of the four corrosion samples taken at Bay Point were acceptable. The Hull Report recommends wrapping the water lines. Discussion followed regarding wrapping of lines without consensus.

Overtime reports requested by Robert Boytim were submitted to Bob Biers for the water line break at South Passage in September.

Water Improvement Drawings for Empcke Subdivision were approved in a letter from Robert Boytim to Bob Hruska and the Planning Commission.

Once the present water billing cards are used up, the plan is to switch to a letter style billing. Mailing is almost 50/50 for in and out of town bills. Approximately 10-11 cards are lost in the mail each month. Letter style billing should eliminate this problem. About 80 – 85% of water bills are mailed in or brought to the Water Treatment Plant for payment.

Village website needs to be updated to include employee Frank Atwater.

Reddinger Subdivision on Johnson’s Island is discussing a water system.

Current water tank is 150 thousand gallons. Proposed new tank would be at least 200 thousand gallons.

Motion to return service deposit of $50 for Paul Bickley, 918 Elliott, ELLI-000918-0000-01 made by Tom Bird and seconded by Robert Boytim. Roll call vote with all voting yes. Motion carried.

The Board accepted 11 tap applications from William Brown, 1365 N.W. Catawba Road, Port Clinton, Ohio 43452 for the South Passage development of Brown Contracting at 810 East Main Street in Marblehead. The following are ¾” taps at $3,500.00 each:

MAIE-000810-001A-01 MAIE-000810-002C-01
MAIE-000810-001B-01 MAIE-000810-002D-01
MAIE-000810-001C-01 MAIE-000810-003A-01
MAIE-000810-002A-01 MAIE-000810-003B-01
MAIE-000810-002B-01 MAIE-000810-003C-01
In addition a 1” tap in the amount of $5,577.00 is for the clubhouse at 818 East Main Street, MAIE-000818-0000-01 for a total of $40,577.00
Thirty-day notice was sent to Charlie O’s, 710 West Main Street for delinquent bill. Bob Keller paid the bill of $5,515.20 to prevent a lien on the property.

Bob Biers read correspondence from: Ann Nestor, 11010 East Bayshore Road regarding renter Jeff Dziak, from Peggy and Harold Moore, Bay Point Unit 504 regarding extreme water usage and two letters from Betty Lutz regarding late fees and postal delays.

Chuck Hall wants a meeting to discuss update to plant expansion. Small Government Funds Grant still looks good; we’ve been moved to third place from second due to discretionary points issued to another entity.

John Starcher asked to be notified of when the meeting with Chuck Hall will be held.

Plant expansion project totaled $947,700.00 before any changes.

Motion to adjourn made by Tom Bird and seconded by Robert Boytim. Verbal vote with all voting aye. Motion passed.

Meeting adjourned at 8:30 p.m. The next regular meeting will be held on March 11, 2008 at 7:00pm.

APPROVED:

____________________________________ Robert S. Boytim, President
Board of Public Affairs

Attest:

_______________________________
Kimberly A. Watts
Fiscal Officer

January 8, 2008

BOARD OF PUBLIC AFFAIRS
REGULAR MEETING HELD JANUARY 8, 2008

President Robert Boytim called the meeting to order at 7:04 P.M. Answering roll call was Robert Boytim, Tom Bird and George Danchisen. Also present was Plant Superintendent Robert Biers and Fiscal Officer Kim Watts. Guests: Chuck Hall and John Randolph, Floyd Browne Group.

Bills were reviewed and financial reports for the month of December were distributed by the Fiscal Officer prior to the meeting.

Motion to accept minutes of the December 11, 2007 meeting as corrected made by George Danchisen and seconded by Tom Bird. Verbal vote. All in favor. Motion passed.

Motion to pay the bills from check 9379 through 9456 including payroll and OWDA loan payment for $30,666.00 made by Tom Bird and seconded by George Danchisen. Roll call vote. All voted yes. Motion passed.

Description Amount
Water Revenue $32,613.08
Repair & Improvement Revenue $2,188.00
Operating Expenses ($56,673.86)
Repair & Improvement Expenses ($2,930.48)
Net Income ($24,803.26)

Fund Balances as of January 31, 2008
Description Checking Investment Balance
Water Revenue 215,628.59 50,022.54 265,651.13
Special Assessments-Manko 34,458.28 34,458.28
Repairs/Improvements 16,216.04 16,216.04
Waterline Extension-Barnhill 0.00 66.59 66.59
OWDA Debt Service 0.00 0.00
Water Service Deposits 3,050.00 3,050.00
Totals $269,352.91 $50,089.13 $319,442.04

Oath of Office for re-elected Board of Public Affairs Members will take place Thursday, January 10, 2008 at the first Regular Session of Village Council.

Nomination of Robert Boytim as President of the Board of Public Affairs made by George Danchisen and seconded by Tom Bird. No other nominations. Roll call vote: Boytim-abstain, Danchisen-yes, Bird-yes. Robert Boytim will serve as the President of the Board of Public Affairs for 2008.

Nomination of Tom Bird as Vice-President of the Board of Public Affairs made by George Danchisen and seconded by Robert Boytim. No other nominations. Roll call vote: Boytim-yes, Danchisen-yes, Bird-abstain. Tom Bird will serve as the Vice-President of the Board of Public Affairs for 2008.

Chuck Hall to check balance of any outstanding invoices for Bay Point review of plans. Current total is $991.

Chuck Hall brought “as built” drawings for Island View project along with a disk.

Board approved letter asking developer of Bay Point to take four (4) samples of soil for corrosion protection of waterline from Floyd Browne Group to Poggemeyer Design Group.

Potential savings on project for plant expansion presented by John Randolph. The value engineering process to challenge constructability of the original plans identified an additional $154,720 in savings. The original price of $1,003.955.00 now stands at $932,280.00

Issue 1 consists of two (2) pots of money: district and small government. Upcoming meeting will regrade the grant application for small government meeting on January 23, 2008 in Perrysburg. Availability of funds is July 1, 2008.

Floyd Browne Group requested an addendum of $6,000.00 to the design contract.

Additional $486.55 for Bay Point review through December 22, 2007.

Robert Boytim to contact Lafarge and set-up meeting about water tower. Would like Floyd Browne to attend.

Discussion of procedure for terminating services on delinquent accounts. Board approved changes to policy.

Bob Biers reported that Water Revenue for 2007 was $28,000 higher than 2006. Exact figure is $28,132.60

Board accepted tap fee application in the amount of $3,500.00 for a ¾” tap at 129 Cottage Cove for John Dominy.

A Thirty-Day Notice letter was sent to Charlie O’s, LLC at 710 West Main Street for delinquent account in the amount of $5,515.20. They have until January 21, 2008 to respond.

Motion to proceed on quote in the amount of $19,832.00 form A.T. Emmett, LLC Electrical Contractor to rebuild the 400 gallon/minute pump to variable speed made by George Danchisen and seconded by Tom Bird. Quote includes design work, wiring and controls. Roll call vote. All voted yes. Motion carried.

Raw water line broke on Christmas Day 2007 but managed to get through until the next day. Was repaired and blacktop will be replaced.

Break on Cherry Street occurred Monday, January 7, 2008. Service repair at 242 East Main Street on Tuesday, January 8, 2008.

Motion to adjourn made by George Danchisen and seconded by Tom Bird. Verbal vote with all voting aye. Motion passed.

Meeting adjourned at 9:10 p.m. The next meeting will be Tuesday, February 12, 2008 at 7:00pm at the Marblehead Water Treatment Plant.

APPROVED:

____________________________________ Robert S. Boytim, President
Board of Public Affairs

Attest:

_______________________________
Kimberly A. Watts
Fiscal Officer

December 11, 2007

BOARD OF PUBLIC AFFAIRS
REGULAR MEETING HELD DECEMBER 11, 2007

President Robert Boytim called the meeting to order at 7:00 P.M. Answering roll call was Robert Boytim and George Danchisen. Tom Bird was excused. Also present were Plant Superintendent Robert Biers and Fiscal Officer Kim Watts.

Bills were reviewed and financial reports for the month of November were distributed by the Fiscal Officer prior to the meeting.

Motion to accept minutes of the November 13, 2007 as corrected made by George Danchisen and seconded by Robert Boytim. Verbal vote. All in favor. Motion passed.

Board agreed to review the contents of the safety deposit box at The Marblehead Bank to determine necessity.

Clarifier project has been put on hold due to lack of funding assistance. No more payments to Floyd Browne Group.

Motion to pay the bills from check 9213 through 9287 including payroll for $85,061.83 made by George Danchisen and seconded by Robert Boytim. Roll call vote. All voted yes. Motion passed.

December 2007
Fund Description Amount
5101 Water Revenue $53,968.37
5103 Repair & Improvement Revenue $2,206.90
5101 Operating Expenses ($22,653.16)
5103 Repair & Improvement Expenses $0.00
5721 OWDA Debt Service ($11,267.27)
Net Income $22,254.84

Fund Balances as of December 31, 2007
Fund Description Balance
5101 Water Revenue 289,611.91
3301 Special Assessments-Manko 34,458.28
5103 Repairs/Improvements 16,958.52
5701 Waterline Extension-Barnhill 66.59
5721 OWDA Debt Service 0.00
9901 Water Service Deposits 2,800.00
Totals 343,895.30
Motion to refund service deposit in the amount of $50.00 each to: Heldi Peterson BAYP-010872-1001-01, Mike Bickley CHER-000109-0000-01, Marc Carssaro LAKB-000102-0000-01, Bill Stephenson MAIE-000418-0000-01, Douglas Wilber PONT-000102-0000-01 and James Matthews BAYP-010931-0404-01 made by George Danchisen and seconded by Robert Boytim. Roll call vote. All voted yes. Motion passed.

Motion to apply 50.00 service deposit from Jeff Dziak BAYS-011010-0000-01 to the delinquent account made by George Danchisen and seconded by Robert Boytim. Roll call vote. All voted yes. Motion passed.

Robert Boytim requested balance of the Star Ohio account. Kim Watts said it was about $800.00 but would get exact figure. Request for all invoices paid from the original investment of $35,000.00

Renters Indemnification Agreement notifies landlords of all delinquencies on the account. Landlords can receive copies of all bills for the account if requested in writing.

Prints for Bay Point have been received and are at the Water Treatment Plant for review by the Board of Public Affairs.

Floyd Browne invoice for review of Bay Point plans in the amount of $991.00 will be paid by the BPA and reimbursed by Bay Point. Bob Biers to invoice Bay Point.

December 2007 marks the last payment on the Manko Waterline Extension. Any balance of funds to be transferred back to Water Revenue to offset cost of upfront engineering costs paid from Water Revenue by the Board of Public Affairs.

Board agreed that postmarks on payments do not meet the requirement for receipt. Motion to require all payments for water bills be physically received at the Water Treatment Plant or The Marblehead Bank by the 20th of each month or a late charge will be applied made by George Danchisen and seconded by Robert Boytim. Roll call vote. All voted yes. Motion carried.

Bob Biers will compute the South Passage invoice for repairs and present at next meeting.

Masonry Construction completed a good job on the concrete repair. Starcher Enterprises was informed of low bid for air conditioner.

Motion to credit the Reddinger account BAYP-010911-0602-01 in the amount of $28.00 for leak on our side made by George Danchisen and seconded by Robert Boytim. Roll call vote. All voted yes. Motion carried.

Motion to accept tap fee from Smugglers Baypointe I, LLC at Point Falls Unit 100, 10654 E. Bayshore Road in the amount of $3,500.00 for a ¾” tap made by George Danchisen and seconded by Robert Boytim. All voted yes. Motion carried.

Visit from John Randolph, Floyd Browne Group, about insulation on clarifier will be rescheduled due to illness.

Village of Marblehead Specifications for Water Distribution System signed and updated. Fire hydrants shall be placed at 500 foot intervals.

Motion to adjourn made by George Danchisen and seconded by Robert Boytim. Verbal vote with all voting aye. Motion passed.

Meeting adjourned at 7:50 p.m.

APPROVED:

____________________________________ Robert S. Boytim, President
Board of Public Affairs

Attest:

_______________________________
Kimberly A. Watts
Fiscal Officer

November 13, 2007

BOARD OF PUBLIC AFFAIRS
REGULAR MEETING HELD NOVEMBER 13, 2007

President Robert Boytim called the meeting to order at 7:00 P.M. Answering roll call was Robert Boytim, George Danchisen, and Tom Bird. Also present were Plant Superintendent Robert Biers, Chuck Hall and John Randolph from Floyd Brown and Associates

Bills were reviewed and financial reports for the month of October were distributed by the Fiscal Officer prior to the meeting.

The lab certification fees are $2,800.00 as opposed to $1,800.00 and should be changed in the October minutes.

Motion to accept the minutes as corrected made by Danchisen, 2nd Boytim. Verbal vote. Motion passed.

Motion to pay the bills from check 9080 through 9182 including payroll for $41,388.81 Danchisen moved. Boytim 2nd. Roll Call vote. All yes.

Chuck Hall and John Randolph presented plans for the new clarifier and reported on funding for the project. Discussion followed.

Motion to approve the proposal to review Bay Point Documents and plans with Floyd Browne Group. The cost will be a minimum of $750.00 Danchisen made motion. 2nd by Bird. Roll call vote. All yes. Motion passed.

Lot split for Bay Point. Lot is next to Brook Browns’ old house. Danchisen made motion for lot split at 10948 East Bayshore Road. 2nd Bird. Roll Call vote. All yes. Motion passed.

Motion for refund of service deposit for Katie O’Conner, 310 West Main Street, Apt D, Marblehead, Ohio. Brian Smith, 27444 Hemlock Drive, Westlake, Ohio 44145. Robert Kerezsi, 2108 Skyline Drive, Marblehead, Ohio 43440. $50 to each. Motion by Danchisen, 2nd by Bird. Roll call vote. All yes. Motion passed.

Motion made to invest $50,000.00 in a CD for six months at Marblehead Bank. Made by Danchisen. 2nd by Bird. Roll call vote. All yes. Motion passed.

Robert Biers reported that Herbert Goetz asked for a one time credit for water leak. 909 Prairie, Marblehead, Ohio. Bill was about 27000 gallons. Motion made by Danchisen. 2nd by Bird Roll call vote. All yes. Motion passed.

Robert Biers checked on a price for air conditioning the plant. Motion to accept bid by Starcher Enterprises for air conditioning for the office. Price is $2,584.00. Motion made by Danchisen to accept the lowest bid which was Starcher Enterprises. 2nd by Bird. Roll call vote. All yes. Motion passed.
Brown Construction requested credit for abandoned taps at South West Passage construction site. Board decided to refuse this request.

Electrician is coming to check all the security lights at the plant and the high service pump.

Motion to adjourn made by Bird. 2nd by Danchisen. Verbal vote. All yes.

Meeting adjourned at 9:50 p.m.

APPROVED:

____________________________________ Robert S. Boytim, President
Board of Public Affairs

Attest:

_______________________________
Thomas Bird
Acting Clerk

October 9, 2007

BOARD OF PUBLIC AFFAIRS
REGULAR MEETING HELD OCTOBER 9, 2007

President Robert Boytim called the meeting to order at 7:00 p.m. Answering roll call was Robert Boytim, Tom Bird and George Danchisen. Also present was Plant Superintendent Robert Biers and Fiscal Officer Kim Watts.

Bills were reviewed and financial reports for the month of September were distributed by the Fiscal Officer prior to the meeting.

Motion to accept minutes of the September 11, 2007 meeting as corrected made by George Danchisen and seconded by Tom Bird. Verbal vote with all in favor. Motion passed. Minutes of the September 11, 2007 meeting stand as corrected.

Motion to pay vouchers 8867 through 9066 in the amount of $42,766.89 including September payroll made by Tom Bird and seconded by George Danchisen. Roll call vote with all voting yes. Motion passed.
October 2007
Fund Description Amount
5101 Water Revenue $60,705.26
5103 Repair & Improvement Revenue $2,254.92
5101 Operating Expenses ($27,533.63)
5103 Repair & Improvement Expenses ($7,027.36)
Net Income $28,399.19

Fund Balances as of October 31, 2007
Fund Description Checking Investment Balance
5101 Water Revenue 261,133.32 22.54 261,155.86
3301 Special Assessments-Manko 47,962.03 47,962.03
5103 Repairs/Improvements 26,471.31 26,471.31
5701 Waterline Extension-Barnhill 16,462.94 63.25 16,526.19
5721 OWDA Debt Service 0.00 0.00
9901 Water Service Deposits 2,950.00 2,950.00
Totals $354,979.60 $85.79 355,065.39
Motion to refund service deposits in the amount of $50 each to Paul Baerenstecher, Charles Puster, Robert Hauzie, Tom Brown, J.A. Reke, Jr., Trudi Steinbrick and Nicholas A. Hupp made by George Danchisen and seconded by Tom Bird. Roll call vote. All voted yes. Motion passed.

Robert Boytim read correspondence from Mayor Bird about Public Training. The Board appointed Kim Watts as the representative for the BPA members.

Correspondence from Chuck Hall, Floyd Browne Group estimate of $1,000,000. for water tower.

HUD report for Bay Point estimates start of construction as December 2007 with water being provided by May 2008.

About three weeks ago there was a water line break at Brown’s condo development during construction. Motion to charge Brown Development for cost of overtime call-in wages and materials for repair of the waterline break at 822 East Main Street on September 17, 2007 made by George Danchisen and seconded by Tom Bird. Roll call vote. All voted yes. Motion passed.

The Storm Water Conference and Trade Show is scheduled for October 30-31, 2007.

Motion to accept tap application from Smuggler’s Baypointe, LLC for Unit 105 at Pointe Falls Condominium Association, 10654 East Bayshore Road in the amount of $3,500 made by George Danchisen and seconded by Tom Bird. Roll call vote. All voted yes. Motion passed.

Lab certification expires November 13, 2007. Lab license is $1,800 and is good for three years.

Bob Biers suggested that the Board adopt policy for customers who want to shut off water and suspend billing. Research by Biers, indicates that the standard used by other towns is a minimum one year fee ($33 x 12 months = $396) for shutoff with suspension of billing. Currently shutoffs continue to incur the monthly minimum fee. Water bills are almost a 50/50 split for local and out of town billing.

Would also like to implement written policy that if water is shut off for more than one year and the property changes hands, a new tap fee, currently $3,500 would be charged. Board members agreed to think about this and possibly implement next month.

Motion to change late fee date to the 20th of the month, instead of the 15th as of December 1, 2007 made by George Danchisen and seconded by Tom Bird. Roll call vote, all voted yes. Motion passed.

Bob Biers to attend Federal EPA training on October 17, 2007. Need records from 2004 forward.

Motion to adjourn made by George Danchisen and seconded by Tom Bird. Verbal vote with all in favor. Meeting adjourned at 8:09 p.m. Next meeting will be November 13, 2007 at 7:00 p.m.

APPROVED:

____________________________________ Robert S. Boytim, President
Board of Public Affairs
Attest:

___________________________________
Kimberly A. Watts
Fiscal Officer

September 11, 2007

BOARD OF PUBLIC AFFAIRS
REGULAR MEETING HELD SEPTEMBER 11, 2007

President Robert Boytim called the meeting to order at 7:00 p.m. Answering roll call was Robert Boytim, George Danchisen and Tom Bird. Also present was Plant Superintendent Robert Biers, Utilities Chairman John Starcher and Fiscal Officer Kim Watts. Visitors: Brooke Brown, Bay Point, John Randolph, Floyd Browne Group, and Mayor Jacqueline Bird.

Bills were reviewed and financial reports for the month of August were distributed by the Fiscal Officer prior to the meeting.

Motion to accept minutes of the August 14, 2007 as corrected made by George Danchisen and seconded by Tom Bird. Verbal vote with all in favor. Motion passed. Minutes of the August 14, 2007 meeting stand as corrected.

Motion to pay vouchers 8726 through 8862 in the amount of $39,930.16 including September payroll made by Tom Bird and seconded by George Danchisen. Roll call vote with all voting yes. Motion passed.

September 2007
Fund Description Amount
5101 Water Revenue $58,772.17
5101 Transfer Island View Grant Funds $18,643.75
5103 Repair & Improvement Revenue $2,101.24
5101 Operating Expenses ($40,396.18)
5103 Repair & Improvement Expenses $0.00
Net Income $39,120.98

Fund Balances as of September 30, 2007
Fund Description Checking Investment Balance
5101 Water Revenue 227,961.69 22.54 227,984.23
3301 Special Assessments-Manko 47,962.03 47,962.03
5103 Repairs/Improvements 31,243.75 31,243.75
5701 Waterline Extension-Barnhill 16,781.57 62.98 16,844.55
5721 OWDA Debt Service 0.00 0.00
9901 Water Service Deposits 3,050.00 3,050.00
Totals $326,999.04 $85.52 327,084.56

Motion to refund service deposits of $50 each to John Kreim, Barbara Phul, Denise Swartz, Twin Investments and Cameron Williams made by George Danchisen and seconded by Tom Bird. Roll call vote. All voted yes. Motion passed.

George Danchisen explained late charges were removed from Herb Goetz bill because of postal delay.

Tom Bird commented on work at Schmidt property. Meters are in a mechanical room.

Robert Boytim reviewed old business and correspondence. Frank Atwater’s pay check was corrected. Paperwork for OPWC Disbursement Request Number 1 has been signed by the Mayor and the Fiscal Officer.

Public Hearing for 829 East Main Street, Marblehead, for Robert Elias at 6:30 pm October 16, 2007 at the Fire Station with the Army Corp of Engineers. Public Hearing for 155 Roth Drive, Put-in-Bay. We never received a public notice for shoreline work at front of Schmidt property.

Lot split for Johnson’s Island owners who attended the recent Planning Commission meeting. Motion to approve the lot split for Raymond Repko, 3565 Confederate Drive of Lot 445 and Lot 446 made by George Danchisen and seconded by Tom Bird. Roll call vote. All voted yes. Motion passed. Fiscal Officer to return paperwork to Zoning Inspector.

Robert Boytim recommended raising the repair & improvement portion of water bills as multiple large projects are in progress.

Motion to add an additional $1.00 per month to each individual water user starting now for a total of $4.00 per month for repair and improvement to offset cost of projects made by Robert Boytim. No second. Motion withdrawn.

Motion to add an addditional 1.00 per month to each individual water user starting January 1, 2008 for a total of $4.00 per month for repair and improvement to offset cost of projects made by Robert Boytim and seconded by Tom Bird. Roll call vote with all voting yes. Motion passed. Water bills will reflect the $1.00 increase in January.

New version of Payment Agreement for water customers distributed by Robert Biers. It coincides with the requirement for offering options prior to shutoff. Motion to accept the Payment Agreement as written made by George Danchisen and seconded by Tom Bird. Roll call vote. All voted yes. Motion passed.

OPWC grant funds for Island View subdivision interest payments will be transferred to Water Revenue for reimbursement of BPA expenses.

Brooke Brown, Bay Point presented a preliminary sub-division plan for Bay Point that eliminates 12 cottages, 2 houses and 44 mobile homes. Brown will recommend to Bay Point’s engineer that they go with ductile iron. Engineer for the BPA will require an 8” line in order for the BPA to take over the lines. BPA recommends fire hydrants every 500 feet. Each unit will be metered separately.

Brooke Brown said that most of the lots in the proposed subdivision have been reserved with a refundable deposit. Can’t sell lots until all approvals are final. The Mobile Home Park will be vacated by March 15, 2008. If 70% of the campground spaces are occupied it will continue as a campground until 2011. Plans for condominiums and town homes will take the number of units over 100. A HUD report is required for over 100 lots. The density factor will be 83-85 units. Will have Solicitor review the HUD report after the BPA and engineer review it.

Robert Boytim said that a water tower will be needed and a line down Alexander Pike to loop the system and service the new development.

John Randolph, Floyd Browne Group presented revised plans for the solid contacts clarifier and chemical feed building. Issue 1 funding deadline for the Water Treatment Plant upgrades is October 5, 2007. Floyd Browne has enough time to prepare the application. A resolution will need to be passed by Village Council to allow Mayor to apply for funding. The resolution does not require the total costs to be stated, but the grant application does. The 10% for contingencies was left out of the previous calculation and equipment came in $100,000.00 higher than expected on the actual vs. preliminary costs. Total cost of the project is now $1,227,210.00

Robert Biers stated that water service contract for 122 West Main Street is actually 124 West Main Street. Denise Swartz will receive the $50 service deposit return for apartment owned by Dan Anderson. She should not have paid this as the landlord did.

Tap applications were presented for:

1) Lynn App, 1214 Prairie Street in the amount of $3,500.00 for 3/4” tap.
2) Blue Isle Development, Dan Kukay for 114 ½ Lifeboat Lane, in the amount of $5,177.00 for sprinkler system 1” tap.
3) Frank Trem, 118 Lifeboat Lane, in the amount of $3,100.00 for 3/4” tap.
4) John Walsh, 122 Lifeboat Lane, in the amount of $3,100.00 for 3/4” tap.

Motion to accept tap applications as presented made by George Danchisen and seconded by Tom Bird. Roll call vote. All voted yes. Motion passed.

Estimates to replace windows received from Koch Aluminum in the amount of $2900.00 and from Tritch Door and Window in the amount of $2,248.65 for non-opening, argon filled, double pane windows.

Motion to replace windows and accept the bid from Tritch Door and Window, LLC of Fremont for $2,248.65 made by George Danchisen and seconded by Tom Bird. Roll call vote. All voted yes. Motion passed. Robert Biers to contact vendor.

Invoice from Henry Bergman in the amount of $4,700.00 for all patchwork throughout the Village and final repair of area on SR #163 near Biro Manufacturing.

Federal EPA will have duplicate testing in 2009. Biers to attend training in October.

An Indemnification Agreement was presented for renters to put water bill in their names with agreement that owner will pay the balance if renter does not.

Charlie O’s restaurant on the Keller property is hooked up.

Mayor Bird wanted to make BPA aware of the environmental study conducted by Lee Ann Sinagoga of Tetra Tech for the U.S. Coast Guard project to deepen their boat basin by dredging and possible blasting.

Motion to adjourn to Executive Session to discuss personnel issue made by Tom Bird and seconded by George Danchisen. Verbal vote with all voting aye. Regular Session suspended at 8:54 p.m.

Motion to resume Regular Session made by Tom Bird and seconded by George Danchisen. Verbal vote with all voting aye. Regular Session resumed at 9:27 pm.

Motion to adjourn the meeting made by George Danchisen and seconded by Tom Bird. Verbal vote with all in favor. Meeting adjourned at 9:28 p.m. Next meeting will be October 9, 2007 at 7:00 p.m.

APPROVED:

____________________________________ Robert S. Boytim, President
Board of Public Affairs

Attest:

___________________________________
Kimberly A. Watts
Fiscal Officer

August 14, 2007

BOARD OF PUBLIC AFFAIRS
REGULAR MEETING HELD AUGUST 14, 2007

President Robert Boytim called the meeting to order at 7:00 p.m. Answering roll call were Robert Boytim, George Danchisen and Tom Bird Also present was Plant Superintendent Robert Biers.

Bills were reviewed and financial reports for the month of July were distributed prior to the meeting.

Motion to accept minutes of the July 10, 2007 meeting was made by George Danchisen and seconded by Robert Boytim. Roll call vote with all in favor. Minutes of the July 10, 2007 meeting stand as written.

Motion to pay vouchers 8574 through 8722 including payroll for $33,619.31 made by George Danchisen and seconded by Robert Boytim. Roll call vote with all voting yes. Motion passed.

Motion for $50.00 service deposit refund to Dr. David Rudy, 1633 Timberlake Dr., Delaware, Ohio 43015 made by George Danchisen and seconded by Robert Boytim. Roll call vote. All voted yes. Motion passed.

George Danchisen asked about new windows for the office. Windows are bad and leak air. This is for Plant office. Bob Biers will investigate possibilities.

Payment Agreement: We are looking at new payment agreement, basically a modified form for the water plant and final shut off notice explaining to customers their options when their water is in danger of being shut off.

Frank was shorted ¼ hour on his last paycheck. Will be taken care of.

The new tap fees are in place. New water rate fees are in effect.

Tap fee applications were taken for Charlie O’s, LLC, 710 West Main Street. Also Pointe Falls Condominiums Association, 10654 E. Bayshore Road, Unit 99.

Maintenance Plan for Computer Programs: $1258.00 for plant computer. Motion by George Danchisen for computer maintenance and second by Robert Boytim. Roll call vote. All voted yes. Motion passed.

Specifications for Water Distribution System: The Board signed revision for specifications.

Turned over for collection 8/1/07: Ronald Bowman, 975 Monroe St. Apt 252, Bellevue, Ohio 44811. Also Dawn Henneman, 2087 S. Bayview Drive, Marblehead, Ohio.

Request from Jeff Dziak for a one time credit for $80.20. Motion by George Danchisen and seconded by Tom Bird. Roll call vote. All voted yes. Motion passed.

Late Charges for Herbert Goetz, 909 Prairie St. for water bill will be removed if original check arrives. The original check was mailed July 9, 2007 and arrived August 16, 2007.

Motion to adjourn the meeting made by George Danchisen and seconded by Robert Boytim. Verbal vote with all in favor. Meeting adjourned at 8:19 p.m. Next meeting will be September 11, 2007 at 7:00 p.m.

APPROVED:

_________________________________
Robert S. Boytim, President
Board of Public Affairs

Attest:

___________________________________
Thomas Bird
Acting Clerk

July 10, 2007

BOARD OF PUBLIC AFFAIRS
REGULAR MEETING HELD JULY 10, 2007

President Robert Boytim called the meeting to order at 7:11 p.m. Answering roll call was Robert Boytim, Tom Bird and George Danchisen. Also present was Plant Superintendent Robert Biers, Utilities Chairman John Starcher and Fiscal Officer Kim Watts.

Bills were reviewed and financial reports for the month of June were distributed by the Fiscal Officer prior to the meeting.

Motion to accept minutes of the June 12, 2007 meeting made by Tom Bird and seconded by Robert Boytim. Roll call vote with all in favor. Minutes of the June 12, 2007 meeting stand as written.

Motion to pay vouchers 8423 through 8514 including transfer of service deposit return 8482 in the amount of $30,334.81 including June payroll made by Tom Bird and seconded by George Danchisen. Roll call vote with all voting yes. Motion passed.

July 2007
Fund Description Amount
5101 Water Revenue $54,556.27
5103 Repair & Improvement Revenue $2,199.38
5101 Operating Expenses ($34,270.42)
5103 Repair & Improvement Expenses $0.00
Net Income $22,485.23

Fund Balances as of July 31, 2007
Fund Description Checking Investment Balance
5101 Water Revenue 117,456.62 30,022.54 147,479.16
3301 Special Assessments-Manko 41,304.31 41,304.31
5103 Repairs/Improvements 33,074.57 33,074.57
5701 Waterline Extension-Barnhill 4,651.80 62.45 4,714.25
5721 OWDA Debt Service 0.00 0.00
9901 Water Service Deposits 3,000.00 3,000.00
Totals $199,487.30 $30,084.99 229,572.29

Tom Bird complimented Water Plant Superintendent and employees for a nice job of coverage over the holiday weekend. The highest usage day was Saturday with over 350,000 gallons of water.

Received copy of letters from Ohio EPA and US Army Corp of Engineers regarding Bay Point and wetlands.

David Glovinsky reported high water bill. Problem is on the homeowner’s side of the meter.

Motion to increase water rates to $27/month for 3,5000 gallons or less, .010/gallon over 3,500 gallons effective with the August bill and add $400 to every bracket of the tap fees made by George Danchisen and seconded by Robert Boytim. Roll call vote. All in favor. Motion passed. Will address tank trucks and special assessments for repair and improvements in January.

South Passage development requires 4” service lines and BPA specifications listed on the prints.

Cost of the new clarifier is approximately $800,000.

John Starcher will contact Rich Gillum to prepare Ordinance for Village Council regarding Issue 2 funding for the clarifier and chemical feed building.

Motion to accept Floyd Browne Group Design Proposal for Improvements of the Village of Marblehead Water Treatment Plant Settling Tank and Chemical Building made by George Danchisen and seconded by Tom Bird. Roll call vote with all voting yes. Motion passed.

Chuck Hall suggested that the Board of Public Affairs, Mayor, and Council Utilities Committee meet with Ottawa County Health Department to discuss water on Johnson’s Island.

Cost for Floyd Browne group to prepare Issue 2 application is approximately $4000.

Received letter of inspection from the Ohio Environmental Protection Agency. Robert Boytim commented that report was very good.

Discussion of upcoming EPA regulations for all surface water plants. John Starcher asked if we have a voice in the regulation process. Bob Biers suggested the Ohio Rural Water Association. Small plants should get together and voice objections to the Class III rules.

Motion to remove three dormant accounts from water billing system for: Paul Dieckhoner 818 East Main Street, Steve Clay 814 East Main Street and Miss Elma Schmidt 810 East Main Street made by George Danchisen and seconded by Tom Bird. Verbal vote with all voting aye. Motion passed.

Motion to refund $50 service deposit for 122 West Main Street paid by Rae Clements for Heritage Bay to Heritage Bay made by George Danchisen and seconded by Tom Bird. Roll call vote with all voting yes. Motion carried.

Motion to hire Amanda Distel as additional part-time help for painting fire hydrants made by Tom Bird and seconded by George Danchisen. Roll call vote with all voting yes. Motion carried.

Board to review the policy for Discontinuation of Service and Billing when a house is removed and a pit remains without service.

Motion to adjourn the meeting made by Tom Bird and seconded by George Danchisen. Verbal vote with all in favor. Meeting adjourned at 8:22 p.m. Next meeting will be August 14, 2007 at 7:00 p.m.

APPROVED:

____________________________________ Robert S. Boytim, President
Board of Public Affairs

Attest:

___________________________________
Kimberly A. Watts
Fiscal Officer

June 12, 2007

BOARD OF PUBLIC AFFAIRS
REGULAR MEETING HELD JUNE 12, 2007

President Robert Boytim called the meeting to order at 7:22 p.m. Answering roll call were Robert Boytim and Tom Bird. George Danchisen was excused. Also present were Plant Superintendent Robert Biers, and Fiscal Officer Kim Watts. Guests: Chuck Hall.

Bills were reviewed and financial reports for the month of May were distributed by the Fiscal Officer prior to the meeting.

Motion to accept minutes of the May 8, 2007 meeting made by Tom Bird and seconded by Robert Boytim. Roll call vote with all in favor. Minutes of the May 8, 2007 meeting stand as written.

Motion to pay vouchers 8279 through 8394 including service deposit returns 8358 through 8417 in the amount of $40,328.26 including May payroll made by Tom Bird and seconded by Robert Boytim. Roll call vote with all voting yes. Motion passed.

June 2007
Fund Description Amount
5101 Water Revenue $35,370.50
5103 Repair & Improvement Revenue $2,191.24
5101 Operating Expenses ($45,749.84)
5103 Repair & Improvement Expenses $0.00
Net Income ($8,188.10)

Fund Balances as of June 30, 2007
Fund Description Checking Investment Balance
5101 Water Revenue 97,170.77 30,022.54 127,193.31
3301 Special Assessments-Manko 41,304.31 41,304.31
5103 Repairs/Improvements 30,875.19 30,875.19
5701 Waterline Extension-Barnhill 4,651.80 61.92 4,713.72
5721 OWDA Debt Service 0.00 0.00
9901 Water Service Deposits 2,800.00 2,800.00
Totals $176,802.07 $30,084.46 206,886.53

Motion to return service deposits of $50 each to John Lipaj, Crofford Macklin, Larry Verbic, Rick Wessels and Karyn Martin made by Tom Bird and seconded by Robert Boytim. Roll call vote with all voting yes. Motion passed.

Motion to apply service deposit to outstanding balance to Lisa Wiley account ALEX-000141-0000-01 made by Tom Bird and seconded by Robert Boytim. Roll call vote with all voting yes. Motion passed

Bob Biers reported that everything went well during the annual inspection by Debbie Ko of the EPA. The procedure for sanitary inspections has been changed and is about 12 pages long. She needed to verify the timeline for plant improvements and will possibly return in September.

New director of the EPA has stated that his focus will be on compliance and long term control plans.

John Randolph, Floyd Browne Group previously presented plans for the solids contact clarifier.

Chuck Hall, Floyd Browne Group emphasized a strategic plan to address the Bay Point development. They will need to make changes to their distribution system. We won’t take over any PVC system. They will need to send drawings of their system to the BPA for approval and pay the fees involved. Brooke Brown has a copy of the BPA Rules and Regulations so Bay Point is aware of the procedures.

Robert Boytim reported that Lafarge can not be assessed for running a line down Alexander Pike. Would need minimum of a 150’ x 150’ parcel of land for an additional water tower. Land across from George Danchisen would have access. Typically a legged tower is the least expensive. The no-maintenance composite towers are concrete columns with a tank on top. The enameled steel tank in theory never needs paint. The tank is rolled, drilled, and enameled, then bolted with gaskets in the field.

By July 1, 2009 all surface water plants, including the Marblehead WTP will be Class III water plants. Will need to upgrade to Class III. The role of the Operator of Record will change dramatically, as they will be responsible for regulations and maintaining documentation. Technical supervision will be lacking. Robert Biers said changes to staffing will also be dramatic. Frank will need to upgrade from a Class I to a Class III operator license.

Chuck Hall presented an updated Capital Improvement Plan with a 20-year loan at 5% for financing the flocculation and setting tank upgrade built-in.

Chuck Hall has prepared documents for bidding specifications to design and build the clarifier. Legal documents are the next step.

Issue II funds could be submitted for the clarifier if any of the following:
1.) EPA mandate
2.) Part of general plan
3.) Equipment is shot
4.) Customer base increases

Ottawa County uses 87.5 multiples for Bay Point. Any new units are metered individually with the tap fee currently at $3,100. If we had to build a plant today, and split the cost to all residents the price would be $10,500 for each EDU or multiple. During inspection Debbie Ko questioned why a significant portion of the Village is not serviced by water.

Tools the BPA has available to raise money are:
1.) Increasing water rates
2.) Assessment per front footage
3.) Tap fees
4.) Capital fees

The Board will review the Floyd Browne group Design Proposal for Improvements of the Village of Marblehead Water Treatment Plant Settling Tank and Chemical Building with Total Project costs of $708,000.

Minimum of 36”-38” trench would be needed down Alexander Pike.

Need to make a decision about rate increases and project funding.

Motion to accept (3) three ¾” Tap Applications in the amount of $3,100 each from: Smuggler’s Baypointe, LLC at 10654 E. Bayshore Road, Point Falls Unit 6, Terrance H. & Elaine A. Vacha, 121 Cottage Cove, and Younkers Cottages, LLC, 105 Bradley Drive made by Tom Bird and seconded by Robert Boytim. Roll call vote with all voting yes. Motion passed.

Motion to extend the one-time credit for 22,100 gallons at $196.40 to Mark Funderwhite made by Tom Bird and seconded by Robert Boytim. Roll call vote with all voting yes. Motion passed.

Motion to extend the one-time credit for 152,000 gallons at $1,309.30 to Frank Hedges made by Tom Bird and seconded by Robert Boytim. Roll call vote with all voting yes. Motion passed.

Motion to reimburse Frank Atwater $869.40 for his insurance premium made by Tom Bird and seconded by Robert Boytim. Roll call vote with all voting yes. Motion passed.

Board agreed to accept the Ohio CAT Generator Maintenance contract for next year in the amount of $1,552.45, only $50 more than last year.

Motion to adjourn the meeting made by Tom Bird and seconded by Robert Boytim. Verbal vote with all in favor. Meeting adjourned at 9:14 p.m. Next meeting will be July 10, 2007 at 7:00 p.m.

APPROVED:

____________________________________ Robert S. Boytim, President
Board of Public Affairs

Attest:

___________________________________
Kimberly A. Watts
Fiscal Officer

May 8, 2007

BOARD OF PUBLIC AFFAIRS
REGULAR MEETING HELD MAY 8, 2007

President Robert Boytim called the meeting to order at 7:00p.m. Answering roll call were Robert Boytim, George Danchisen and Tom Bird. Also present were Plant Superintendent Robert Biers, and Fiscal Officer Kim Watts. Guests: John Randolph.

Bills were reviewed and financial reports for the month of April were distributed by the Fiscal Officer prior to the meeting.

Motion to accept minutes of the April 10, 2007 meeting made by George Danchisen and seconded by Tom Bird. Verbal vote with all in favor. Minutes of the April 10, 2007 meeting stand as written.

Motion to pay vouchers 8194 through 8250 including 8195 in the amount of $52,358.14 including April payroll made by Tom Bird and seconded by George Danchisen. Roll call vote with all voting yes. Motion passed.

May 2007
Fund Description Amount
5101 Water Revenue $40,094.60
5103 Repair & Improvement Revenue $2,162.00
5101 Operating Expenses ($40,028.26)
5103 Repair & Improvement Expenses $0.00
Net Income $2,228.34

Fund Balances as of May 31, 2007
Fund Description Checking Investment Balance
5101 Water Revenue 107,550.11 30,022.54 137,572.65
3301 Special Assessments-Manko 41,304.31 41,304.31
5103 Repairs/Improvements 28,683.95 28,683.95
5701 Waterline Extension-Barnhill 4,651.80 61.92 4,713.72
5721 OWDA Debt Service 0.00 0.00
9901 Water Service Deposits 2,650.00 2,650.00
Totals $184,840.17 $30,084.46 214,924.63

Motion to refund service deposits of $50 each to Olga Krueger and Ronda Kluding made by George Danchisen and seconded by Tom Bird. Roll call vote with all voting yes. Motion passed.

George Danchisen is not available for the June 12, 2007 meeting. Will check schedules to see if a date change is necessary.

John Randolph, of Floyd Browne Group gave a presentation on the upgrade to the settling basin and flocculation tank. He has revisited the plans for a separate chemical storage building and reran the costs with the new solids contact tank. The total cost of $708,000 is more similar on the two different configurations than originally discussed.

Robert Boytim, Bob Biers and John Randolph visited the Tiffin Water Treatment Plant on May 3, 2007 to see clarifier and this type of system in operation.

The Board will discuss the options presented by John Randolph and get back to him with a decision. John will talk to Chuck Hall About the funding side of the project.

Board agrees that they are leaning toward the Conceptual Sedimentary Basin Upgrade Design – Option 2 with an estimate of $705,000. Motion by Tom Bird to pursue Option 2 with second by George Danchisen. Roll call vote with all voting yes. Motion passed.

Chuck Hall called about Bay Point development. Right now Bay Point is about 40% of our water in the summer. George Danchisen said fire protection will be a major consideration for new development. Robert Boytim said if Bay Point brings their lines up to our specifications (ductile iron), the BPA could take over the distribution system as they go. Would need this in writing.

Robert Boytim read a letter from Village Solicitors, Kocher & Gillum about the procedure used for water shutoff. During ordinance codification process American Legal Publishing noticed a required procedural change.

Chuck Hall talked to Robert Boytim about raising water rates to pay for some of the necessary improvements required by the EPA Both Tom Bird and George Danchisen said rates should not be raised right now. We are investigating EDU options for water rates.

The Empcke subdivision on Main Street has been resurrected. Modifications to the plans include:
1-Water lines marked as 6” on the print.
2- Must be installed to BPA specifications.
3-Fire hydrants should be in cul-de-sac, not in road right of way.

Ron Bowman left the Jerry Grove house on 522 East Main Street with unpaid bill. Motion to apply the $50 water service deposit from 522 East Main Street to the outstanding balance on the account made by George Danchisen and seconded by Tom Bird. Roll call vote with all voting yes. Motion passed.

Motion to accept a ¾” Tap Application in the amount of $3,100 from Smuggler’s Baypointe, LLC at 10654 E. Bayshore Road, Point Falls Unit 7 made by Tom Bird and seconded by George Danchisen. Roll call vote with all voting yes. Motion passed.

Mr. Kluding of Avery’s Café felt his water bill had excess usage. Bob Biers talked to Dan Kukay (building owner) and got a key to read the meter in the basement. Bob watched the meter for 15 days with no unusual activity. The average usage was 514 gallons per day.

Motion to adjourn the meeting made by George Danchisen and seconded by Tom Bird. Verbal vote with all in favor. Meeting adjourned at 8:38 p.m. Next meeting will be June 12, 2007 at 7:00 p.m.

APPROVED:

____________________________________ Robert S. Boytim, President
Board of Public Affairs

Attest:

___________________________________
Kimberly A. Watts
Fiscal Officer

April 10, 2007

BOARD OF PUBLIC AFFAIRS
REGULAR MEETING HELD APRIL 10, 2007

President Robert Boytim called the meeting to order at 7:00p.m. Answering roll call were Tom Bird, George Danchisen and Robert Boytim. Also present were Plant Superintendent Robert Biers, and Fiscal Officer Kim Watts. Guests: Chuck Hall, John Randolph and Brooke Brown.

Bills were reviewed and financial reports for the month of March were distributed by the Fiscal Officer prior to the meeting.

Motion to accept minutes of the March 13, 2007 meeting with addition of customer names made by George Danchisen and seconded by Tom Bird. Verbal vote with all in favor. Minutes of the March 13, 2007 meeting stand as corrected.

Motion to pay vouchers 8043 through 8145 and 8057 through 8061 in the amount of $44,882.48 including March payroll made by Tom Bird and seconded by George Danchisen. Roll call vote with all voting yes. Motion passed.

April 2007
Fund Description Amount
5101 Water Revenue $27,030.00
5103 Repair & Improvement Revenue $2,301.35
5101 Operating Expenses ($32,563.27)
5103 Repair & Improvement Expenses $0.00
Net Income ($3,231.92)

Fund Balances as of April 30, 2007
Fund Description Checking Investment Balance
5101 Water Revenue 109,783.16 30,022.54 139,805.70
3301 Special Assessments-Manko 41,808.06 41,808.06
5103 Repairs/Improvements 26,524.95 26,524.95
5701 Waterline Extension-Barnhill 14,299.30 61.65 14,360.95
5721 OWDA Debt Service 0.00 0.00
9901 Water Service Deposits 2,750.00 2,750.00
Totals $195,165.47 $30,084.19 $225,249.66

Motion to refund service deposits of $50 each to Jeremy Bok, Tina Hoffman, Kevin Buckland, Curtis Knoch, and $100 to Marilyn Minerd made by George Danchisen and seconded by Tom Bird. Roll call vote with all voting yes. Motion passed.

Brooke Browne, from Bay Point addressed the BPA in regard to plans for development at Bay Point. A special informational meeting of the Planning Commission is scheduled for 5pm. Thursday, April 19, 2007 at the Fire Station. They hope to present plans to the Planning Commission at the first meeting in May.

Current plans are for most of the development to be across from the shop and wooded area. The first phase could take as long as 2-3 years. Over 100 dwelling units are planned. Future plans include a club house, pool and restaurant.

Jack Jones, Poggemeyer Design Group is the engineer for Bay Point. The new owners include principal, John Murphy, president of MV Realty in Chicago and ten partners in the Miami, Florida area. There could be up to four phases in the development and they will be looking into the infrastructure this fall with hopes of building Phase I units at this time next year. No drawings or plans were presented at this time.

Chuck Hall suggested that Brooke Brown get a copy of the BPA Rules & Regulations.

Loan Assistance agreement in the amount of $12,526 for Island View will be released July 1, 2007.

The clarifier needed to be drained because a valve had a gasket leaking.

Floyd Browne group presented proposed plans for upgrade and expansion of the flocculation tank and settling basin. Proposed plan that was presented would cost $705,000. A new solids contact tank plus a separate chemical storage building would be $860,000. They will separate out the blended costs to show the difference in price.

Tour of Tiffin Water Treatment Plant to see this type of system in action will be rescheduled to accommodate more members.

Floyd Browne Group presented the April 2007 Rate Analysis Study. Question remains of how to legally tie the cost to the benefit. Possibility of assigning service areas. Would like to develop the EDU concept. Water Treatment Plant would cost each customer $8,000 each if you bought the system today.

Bob Keller has submitted the third change to the Main Street Center.

George Danchisen commended the Marblehead WTP personnel for their extraordinary effort handling recent problems. Extra overtime was required due to water breaks, gasket leaks, etc. Personnel went above and beyond the call of duty to get things back on track.

Tom Bird suggested a special meeting with Floyd Browne Group and Poggemeyer Design Group for large projects like Bay Point’s proposed development.

BPA pays part of the unemployment for John Kozak because of his part-time work.

Bob Biers said the clarifier is holding. It will be finished filling tomorrow and back on line Thursday.

Motion to correct a posting error in the billing system by removing payment of $41.60 from Ken Kukay account #MAIE-000313-0000-01 and applying that amount of $41.60 to Michael Kukay account #FRAN-000505-0000-01 along with removing a $7.72 late charge from Michael Kukay account #FRAN-000505-0000-01 made by George Danchisen and seconded by Tom Bird. Roll call vote with all voting yes.

Motion to adjourn the meeting made by George Danchisen and seconded by Tom Bird. Verbal vote with all in favor. Meeting adjourned at 9:20 p.m. Next meeting will be My 8, 2007 at 7:00 p.m.

APPROVED:

____________________________________ Robert S. Boytim, President
Board of Public Affairs

Attest:

___________________________________
Kimberly A. Watts
Fiscal Officer

MARCH 13, 2007

BOARD OF PUBLIC AFFAIRS
REGULAR MEETING HELD March 13, 2007

President Bob Boytim called meeting to order at 7:00 pm . Answering roll call were Robert Boytim, George Danchisen, and Tom Bird. Also present were Plant Superintendent Robert Biers, and Councilman John Starcher. Tom Bird filled in for Kim Watts who was ill as recording secretary.

Bills were reviewed and financial report for the month of February 2007 were distributed prior to the meeting.

Motion to accept the minutes of the February meeting made by George Danchisen, 2nd by Bob Boytim. Verbal vote all in favor.

Motion made to pay bills with check numbers 7904 to 7907 ,7948 thru 8014 including payroll for $24,368.35. Roll call vote. All yes. Motion made by Boytim, 2nd by Danchisen.

Tom Bird brought up if we would like to change meeting time to be in line with the rest of the meeting times in town. All agreed that meeting time for the Board of Public Affairs will stay the same which is 7:00 PM .

We have a proposal for a grant for the Alexander Pike project. We will schedule a meeting with Chuck Hall to discuss it.

Still anticipating money from Island View Water Line Project.

Another project in town was discussed. Robert Elias property in Marblehead may have condominiums.

Heritage Bay had a big water leak. Her insurance will take care of all but $500.00 of it.

Address is 124 West Main . Motion to accept $100.00 a month in addition to regular water bill until paid off. George Danchisen made motion, Robert Boytim 2nd. All yes.

List of late payments because of no mail delivery will be removed. Danchisen made motion. Robert Boytim 2nd roll call vote all yes. List Attached.

Influent Valve Project is completed.

Barrels and Lids came in. Price is up. Now the price is $795.00.

We need to credit Mrs. Phillip Kenner. Bayp-010951-0208-01 for $48.60.

Motion to refund credit by George Danchisen, 2nd Robert Boytim. Roll call vote. All yes.

Lifeboat Station line has been filled. It has also been flushed and chlorinated.

We will credit account Number maie-000818-0000-01 for $39.40.

We are planning a meeting with John Randolph to discuss settling basin project. He is now with Floyd Browne Group.

Motion to Adjourn made by George Danchisen. 2nd by Robert Boytim. All Yes.

Meeting Adjourned at 8:30 pm . Next meeting will be on April 10, 2007 .

FEBRUARY 15, 2007

BOARD OF PUBLIC AFFAIRS
REGULAR MEETING HELD FEBRUARY 15, 2007

President Robert Boytim called the meeting to order at 7:00p.m. Answering roll call were Robert Boytim, George Danchisen and Tom Bird. Also present were Plant Superintendent Robert Biers, And Fiscal Officer Kim Watts.

Bills were reviewed and financial reports for the month of January were distributed by the Fiscal Officer prior to the meeting.

Motion to accept minutes of the January 9, 2007 meeting made by George Danchisen and seconded by Tom Bird. Verbal vote with all in favor. Minutes of the January 9, 2007 meeting stand as written.

Motion to accept minutes of the February 9, 2007 executive session to discuss the engineer’s budget made by Tom Bird and seconded by George Danchisen. Verbal vote with all in favor. Minutes of the February 9, 2007 executive session stand as written.

Motion to pay vouchers 7784 through 7867 in the amount of $36,500.80 including January payroll made by Tom Bird and seconded by George Danchisen. Roll call vote with all voting yes. Motion passed.

February 2007
Fund Description Amount
5101 Water Revenue $31,510.68
5103 Repair & Improvement Revenue $2,350.35
5101 Operating Expenses ($24,368.35)
5103 Repair & Improvement Expenses $0.00
Net Income $9,492.68

Fund Balances as of February 28, 2007
Fund Description Checking Investment Balance
5101 Water Revenue 137,116.57 30,022.54 167,139.11
3301 Special Assessments-Manko 34,851.03 34,851.03
5103 Repairs/Improvements 21,761.94 21,761.94
5701 Waterline Extension-Barnhill 125.86 61.12 186.98
5721 OWDA Debt Service 0.00 0.00
9901 Water Service Deposits 3,050.00 3,050.00
Totals $196,905.40 $30,083.66 $226,989.06

Motion to refund service deposits of $50 each to Karen Boyd, Paul Gagnier, and Joseph Zion made by George Danchisen and seconded by Tom Bird. Roll call vote with all voting yes. Motion passed.

Motion to buy a Certificate of Deposit in the amount of $30,000.00 for the best rate currently available near 5% made by George Danchisen and seconded by Tom Bird. Roll call vote with all voting yes. Motion passed.

Robert Boytim inquired about the John McDonald property with Father Schafers house on it. They plan to have full-time rental occupancy as of March 1, 2007. If these are separate properties they must have separate taps. If property is not sub-divided it can be a double-multiple. Bob Biers will talk to John McDonald about the property.

Overtime reports for the Water Treatment Plant employees were prepared by Kim Watts and distributed to all members. Overtime was consistent for all five years reported.

Upcoming and ongoing property development project in the Village was discussed as related to tap fees and service. These projects include: proposed changes to Bay Point, Brown’s development of the Schmidt property, Ron Miller’s condo project, Dan Kukay’s subdivision near the cemetery and Lucien drive, and Bob Keller’s commercial development on the former Galley property.

The Columbia gas bill for the month was $485.33 at $1.269 per cubic foot. Robert Boytim has found a supplier that will provide natural gas for $0.899 per cubic foot for the next six months, from March 2007 through October 2007. WPS Energy Services will be the provider beginning in March of 2007.

Recent fire at the Majce property on Lakeland Drive was a total loss. Approximately 51,000 gallons of water were used to fight the fire. Motion to defer billing to the Joseph & Lynn Majce property at 11108 Lakeland until the service is usable made By George Danchisen and seconded by Tom Bird. Roll call vote with all voting yes. Motion passed.

The board agreed to replace the windows in the Water Treatment Plant this spring or summer.

Robert Boytim asked if there is a better way to deal with sludge removal. Probably not for the size of the plant.

Discussion of rates and gallon minimums with Chuck Hall of Floyd Browne Group. He has several options and scenarios he would like to present to the Board.

Ron Miller condominium development will require tap fees of $3,100 each for 13 individual units or a 4” tap at $51,000.

Bob Biers presented three tap applications from Jeremy Bok. Motion to accept ¾” Tap-In Applications for Unit #5, Unit #6 and Unit #7 at 10556 E. Bayshore Road in the amount of $3,100.00 each from Bok Property Management made by George Danchisen and seconded by Tom Bird. Roll call vote taken with all voting aye.

Dale Wiedenhoft and Frank Atwater have been working exceptionally hard with the recent snow storms; digging out fire hydrants form the snow plowing, looking for leaks and locating frozen meter pits. There service is much appreciated.

Bob Biers retirement date is scheduled for March 1, 2007. Paperwork form OPERS appears to be in error. Kim Watts and Bob Biers to rectify.

Motion to adjourn the meeting made by Tom Bird and seconded by George Danchisen. Verbal vote with all in favor. Meeting adjourned at 8:27 p.m. Next meeting will be March 13, 2007 at 7:00 p.m.

APPROVED:

____________________________________ Robert S. Boytim, President
Board of Public Affairs

Attest:

___________________________________
Kimberly A. Watts
Fiscal Officer

JANUARY 9, 2007

BOARD OF PUBLIC AFFAIRS
REGULAR MEETING HELD JANUARY 9, 2007

President Robert Boytim called the meeting to order at 7:00p.m. Answering roll call were Robert Boytim, George Danchisen and Tom Bird. Also present were Plant Superintendent Robert Biers, Utilities Chairman John Starcher and Fiscal Officer Kim Watts.

Bills were reviewed and financial reports for the month of December were distributed by the Fiscal Officer prior to the meeting.

Motion to accept minutes of the December 12, 2006 meeting made by George Danchisen and seconded by Tom Bird. Verbal vote with all in favor. Minutes of the December 12, 2006 meeting stand as written.

Motion to pay vouchers 7589 through 7729 in the amount of $32,650.66 including December payroll made by Tom Bird and seconded by George Danchisen. Roll call vote with all voting yes. Motion passed.

Robert Boytim asked that normal expenses be separated out from bond payments, loan payment, etc. and the numbers be placed directly in the minutes for the month.

January 2007
Fund Description Amount
5101 Water Revenue $24,315.03
5103 Repair & Improvement Revenue $2,258.81
5101 Operating Expenses ($25,108.62)
5103 Repair & improvement Expenses $0.00
Net Income $1,465.22

5721 OWDA Loan Payment ($11,242.18)

Fund Balances as of January 31, 2007
Fund Description Checking Investment Balance
5101 Water Revenue 153,273.14 22.54 153,295.68
3301 Special Assessments-Manko 34,851.03 34,851.03
5103 Repairs/Improvements 19,661.94 19,661.94
5701 Waterline Extension-Barnhill 125.86 60.88 186.74
5721 OWDA Debt Service 0.00 0.00
9901 Water Service Deposits 3,200.00 3,200.00
TOTALS $211,111.97 $83.42 $211,195.39
Marblehead Gallery property owner wants to keep waterline in place. Brown, developer for the Schmidt property, commented that tap fees were high. His costs could be either $27,000 or $51,000 for the development. Tap fees do not include materials. The fee is strictly for the privilege of tapping into an existing system that others have paid for.

Current policy might need to be amended for fire prevention policies. Pointe Falls is an all private system. Bay Point owns their hydrants. We do not flush them.

George Danchisen brought up the need to control overtime. Part-time employee, John Kozak, has approached him about working in the plant for the past two months. Discussion followed.

Tom Bird said changes to scheduling should be looked at in order to operate more efficiently and eliminate the need for so much overtime.

John Starcher reminded the board members that they should be prepared to justify their actions. Be cognizant of what your expenses are and make sure your payroll dollars are being spent as efficiently as possible.

Bob Biers said that the Marblehead Plant is a unique situation and that overtime in 2006 was high because of special projects. He would like to see a comparison of previous year’s overtime. Kim Watts will provide reports for next meeting.

George Danchisen asked if it would be beneficial to have someone (such as Kozak) get a license to work on the weekends. Robert Boytim said we would not pay for the schooling.

Tom Bird asked if anyone has heard more from Art Heslett in Island View. No further communication.

Bob Biers reported that two safety recalls were issued for the new Dodge truck. Will need to take it to the dealer in Oak Harbor.

Police need to make extra Homeland Security checks of the Water Plant property.

The board agreed that Bob Biers should proceed with locating a dialer for callout when there are pressure drops in the water distribution system. The prices he has are $1700 for an analog and $860 for a digital system. It works similar to a home security system according to John Starcher.

Repairs still needed to highway in front of Biro Manufacturing from the recent water break. Must meet state specifications.

The instrumentation is scheduled to be calibrated. One filter is making less water than the other. Bob Biers would like to put the chart recorder on disc rather than paper. It would eliminate the need to change and store the paper charts.

Motion to accept a Tap Application from Point Falls Unit 97 made by Tom Bird and seconded by George Danchisen. Roll call vote with all voting yes. Motion passed.

Bob Biers is thinking about retiring and coming back to work. His anniversary date is May 3, 2007. All details have not been worked out at this point. Tom Bird agreed that details need to be investigated.

Bob Biers has discussed battery operated portable stop lights with Chief Fultz for extended utility work on highways, such as the break at Biro’s. He also priced sandwich board style signs at $350.80 for six signs. Board agreed this is a good price. Robert Boytim commented that the break at Biro’s took 12 hours to dig it up and 15 minutes to fix it.

A motion to adjourn the meeting was made by George Danchisen and seconded by Tom Bird. Verbal vote with all in favor. Meeting adjourned at 8:25 p.m. The next meeting will be held February 13, 2007 at 7:00 p.m.

APPROVED:

____________________________________ Robert S. Boytim, President
Board of Public Affairs

Attest:

___________________________________
Kimberly A. Watts
Fiscal Officer

MISSION STATEMENT