December 13, 2011
BOARD OF PUBLIC AFFAIRS
REGULAR MEETING HELD DECEMBER 13, 2011
President Robert Boytim called the meeting to order at 7:00 P.M. Answering roll call were Mr. Boytim, Mr. Tom Bird and Mr. George Danchisen. Also present were Fiscal Officer Rhonda Botti Sowers and Water Plant Superintendent Robert Biers. There were no guests in attendance.
Motion to accept minutes of the November 8, 2011 regular meeting as submitted was made by Mr. Danchisen and seconded by Mr. Bird. Vote: Mr. Danchisen-yes; Mr. Bird-yes; Mr. Boytim-yes. Motion carried.
Motion to approve payment of warrants 15682 through 15710 for a total, including payroll, of $144,242.59 made by Mr. Bird and seconded by Mr. Danchisen. Vote: Mr. Danchisen-yes; Mr. Bird-yes; Mr. Boytim-yes. Motion carried.
Mr. Bird moved to authorize payment of the 2012 operating license fee in the amount of $1,200.00 to the Ohio EPA. Second by Mr. Danchisen. Vote: Mr. Danchisen-yes; Mr. Bird-yes; Mr. Boytim-yes. Motion carried.
The Board authorized change order #2 by Speer Brothers which resulted in a reduction of expenses by $289.35 for Phase 2 of the SR 163 waterline replacement.
Mr. Danchisen moved to authorize additional resident representation fees to Floyd Browne Group for Phase 2 of the SR 163 in the amount of $2,267.00. Second by Mr. Bird. Vote: Mr. Danchisen-yes; Mr. Bird-yes; Mr. Boytim-yes. Motion carried.
The Board approved disbursement application #4 for the Phase 2 waterline project in the total amount of $196,249.46 which includes payment of $193,382.86 to Speer Brothers of which $79,286.97 will be paid by OPWC and $114,095.89 by the Village and payment of $2,866.60 to Floyd Browne Group of which $1,175.31 will be paid by OPWC and $1,691.29 by the Village.
It was moved by Mr. Bird and seconded by Mr. Danchisen to accept a tap application in the amount of $3,700.00 for 906 Prairie Street. Vote: Mr. Danchisen-yes; Mr. Bird-yes; Mr. Boytim-yes. Motion carried.
On the recommendation of the Water Superintendent, Mr. Danchisen moved that a late fee in the amount of $5.40 be removed from account BAYS-010686-0000-01. Second by Mr. Bird. Vote: Mr. Danchisen-yes; Mr. Bird-yes; Mr. Boytim-yes. Motion carried.
Mr. Danchisen moved to refund $281.60 to Routh Realty for an overpayment of a lien against 157 Alexander Pike. Second by Mr. Bird. Vote: Mr. Danchisen-yes; Mr. Bird-yes; Mr. Boytim-yes. Motion carried.
Karen Serenchy submitted a request that a late charge assessed to her be removed due to the fact the post office misdirected her bill and she didn’t receive it in time. The Board denied this request for late charge removal.
There being no further business, it was moved by Mr. Danchisen and seconded by Mr. Bird to adjourn at 7:45 p.m. Motion carried by unanimous vote.
APPROVED:
____________________________________ Robert S. Boytim, President
Board of Public Affairs
Attest:
_______________________________
Rhonda Botti Sowers
Fiscal Officer
November 8, 2011
BOARD OF PUBLIC AFFAIRS
REGULAR MEETING HELD NOVEMBER 8, 2011
President Robert Boytim called the meeting to order at 7:33 P.M. Answering roll call were Mr. Boytim, Mr. Tom Bird and Mr. George Danchisen. Also in attendance were Water Superintendent Bob Biers and Chuck Hall of Floyd Browne Group.
Fiscal Officer Rhonda Botti Sowers was excused; Mr. Bird took the minutes.
Motion to accept minutes of the October 11, 2011 regular meeting as submitted was made by Mr. Danchisen and seconded by Mr. Bird. Vote: Mr. Danchisen-yes; Mr. Bird-yes; Mr. Boytim-yes. Motion carried.
Motion to approve payment of warrants 15512 through 15542 and payroll in the amount of $166,417.13 made by Mr. Bird and seconded by Mr. Danchisen. Vote: Mr. Danchisen-yes; Mr. Bird-yes; Mr. Boytim-yes. Motion carried.
Motion was made by Mr. Danchisen and seconded by Mr. Bird to return service deposits in the amount of $50.00 each to Joe Morgan and Ronald Royhab and to transfer the $50.00 deposit of Dinah Welch to the water service fund for payment of outstanding bill. Vote: Mr. Danchisen-yes; Mr. Bird-yes; Mr. Boytim-yes. Motion carried.
Construction meeting for the SR 163 Phase 2 waterline replacement project will be held November 10, 2011 at 2 p.m.
The Board received a quote from Speer Bros. in the amount of $14,985.60 for Change Directive #1 to Phase 2 of the SR 163 waterline replacement project. The change order was approved at the October 11 meeting.
Mr. Danchisen moved to contract with Floyd Browne Group for engineering services to review waterline plans for Bay Point’s Sunset Cove Phase 3 at a cost not to exceed $1600.00 with the actual cost to be reimbursed by Bay Point. Second by Mr. Bird. Vote: Mr. Danchisen-yes; Mr. Bird-yes; Mr. Boytim-yes. Motion carried.
Mr. Danchisen moved to approve plans for Sunset Cove Subdivision, Phase 3 pending review by Floyd Browne Group. Second by Mr. Bird. Vote: Mr. Danchisen-yes; Mr. Bird-yes; Mr. Boytim-yes. Motion carried.
Chuck Hall of Floyd Browne Group discussed the Alexander Pike waterline upgrade project which was not approved for OPWC funding this year. He recommended that $50,000.00 be allocated in next year’s budget as matching funds if the Board wants to apply for this project in the next round of funding applications.
It was moved by Mr. Danchisen and seconded by Mr. Bird to accept tap applications in the amount of $3,700.00 each for Bay Pointe Resorts Villa 35 at 116 Cove Court and Villa 34 at 124 Cove Court. Vote: Mr. Danchisen-yes; Mr. Bird-yes; Mr. Boytim-yes. Motion carried.
Mr. Danchisen moved to accept a quote from Ohio CAT Power Systems in the amount of $2,695.48 for preventive generator maintenance in 2012. Second by Mr. Bird. Vote: Mr. Danchisen-yes; Mr. Bird-yes; Mr. Boytim-yes. Motion carried.
There being no further business, it was moved by Mr. Danchisen and seconded by Mr. Bird to adjourn at 8:55 p.m. Motion carried by unanimous vote.
APPROVED:
____________________________________
Robert S. Boytim, President
Board of Public Affairs
Attest:
_______________________________
Thomas J. Bird for Rhonda Botti Sowers
Fiscal Officer
October 11, 2011
BOARD OF PUBLIC AFFAIRS
REGULAR MEETING HELD OCTOBER 11, 2011
President Robert Boytim called the meeting to order at 7:00 P.M. Answering roll call were Mr. Boytim, Mr. Tom Bird and Mr. George Danchisen. Also in attendance were Water Superintendent Bob Biers and guests John Starcher and Chuck Hall.
Fiscal Officer Rhonda Botti Sowers was excused; Mr. Bird took the minutes.
Motion to accept minutes of the September 13, 2011 regular meeting as submitted was made by Mr. Danchisen and seconded by Mr. Bird. Vote: Mr. Danchisen-yes; Mr. Bird-yes; Mr. Boytim-yes. Motion carried.
Motion to approve payment of warrants 15375 through 15397 and payroll in the amount of $35,056.29 made by Mr. Danchisen and seconded by Mr. Bird. Vote: Mr. Danchisen-yes; Mr. Bird-yes; Mr. Boytim-yes. Motion carried.
Motion was made by Mr. Danchisen and seconded by Mr. Bird to return service deposits in the amount of $50.00 each to Avery’s Café and Joe Forcina. Vote: Mr. Danchisen-yes; Mr. Bird-yes; Mr. Boytim-yes. Motion carried.
Following review of a request from Speer Bros. for a change order to the Phase 2 waterline replacement project, Mr. Danchisen moved to accept work Change Directive #1. Second by Mr. Bird. Vote: Mr. Danchisen-yes; Mr. Bird-yes; Mr. Boytim-yes. Motion carried.
Mr. Bird moved to approve payment of disbursement request # 2 in the amount of $112,441.39 to Speer Brothers with $46,100.97 paid by OPWC and $66,340.42 by the Village. Second by Mr. Danchisen. Vote: Mr. Danchisen-yes; Mr. Bird-yes; Mr. Boytim-yes. Motion carried.
The computer water model for a waterline extension on Alexander Pike is being evaluated by Supt. Biers and the Board. Discussion was held on installation of a tee for a 12” line at the intersection of Alexander Pike and W. Main. The Board will seek a quote from Speer Bros.
Mr. Biers submitted a more detailed quote from C.L. Deemer Roofing for proposed repairs to the Water Plant roof still in the amount of $9,500. A quote was also received from North Coast Roofing in the amount of $14,000. The quote from Rosiar Construction was withdrawn. Mr. Bird moved to accept the quote from C. L. Deemer Roofing in the amount of $9,500.00. Second by Mr. Danchisen. Vote: Mr. Danchisen-yes; Mr. Bird-yes; Mr. Boytim-yes. Motion carried.
Mr. Danchisen moved to accept a quote from Henry W. Bergman, Inc. in the amount of $1,225.00 to seal the asphalt at the water plant. Second by Mr. Bird. Vote: Mr. Danchisen-yes; Mr. Bird-yes; Mr. Boytim-yes. Motion carried.
The Board received a request to waive late fees charged to a customer when her bank failed to submit the water payment in time. The bank said it was not the customer’s error that the payment was submitted late. The Board agreed that late fees should not be waived due to the bank’s error and said the bank should pay the late fee on behalf of the customer.
There being no further business, it was moved by Mr. Danchisen and seconded by Mr. Bird to adjourn at 8:40 p.m. Motion carried by unanimous vote.
APPROVED:
____________________________________
Robert S. Boytim,President Board of Public Affairs
Attest:
_______________________________
Rhonda Botti Sowers Fiscal Officer
September 13, 2011
BOARD OF PUBLIC AFFAIRS
REGULAR MEETING HELD SEPTEMBER 13, 2011
President Robert Boytim called the meeting to order at 7:05 P.M. Answering roll call were Mr. Boytim, Mr. Tom Bird and Mr. George Danchisen. Also present were Fiscal Officer Rhonda Botti Sowers and Water Plant Superintendent Robert Biers. There were no guests in attendance.
Mr. Boytim stated the fifth paragraph of the August 9 minutes should be corrected to add that Kwest needs to replace lot pins at Dan Kukay’s property that were damaged during the waterline replacement project. Motion to accept minutes of the August 9 regular meeting as corrected was made by Mr. Danchisen and seconded by Mr. Bird. Vote: Mr. Danchisen-yes; Mr. Bird-yes; Mr. Boytim-yes. Motion carried.
Motion to approve payment of warrants 15289 through 15318 in the amount of $36,593.35 made by Mr. Bird and seconded by Mr. Danchisen. Vote: Mr. Danchisen-yes; Mr. Bird-yes; Mr. Boytim-yes. Motion carried.
Mr. Bird reported the Mayor was approached by a representative of the Marblehead Peninsula Library Committee to find out if there can be a reduced water rate for non-profit organizations. Following discussion the Board affirmed its previous decision that there are no reduced rates and acknowledged it would set a precedent.
Actual cost from Floyd Browne Group for engineering services to review waterline plans for Lots 1-5 of Sunset Cove Phase 2, Bay Breeze Drive, was $1284.69. Bay Point will be billed for reimbursement of this expense.
Following approval last month, the Board signed the final plat for Sunset Cove Phase 2, lots 1-5 on Bay Breeze Drive.
The Board authorized Mrs. Sowers and Mr. Biers to sign waiver of lien forms from Sandvick Builders once tap fees have been paid.
It was moved by Mr. Danchisen and seconded by Mr. Bird to accept tap applications in the amount of $3,700.00 each for Villa 6 and Villa 7 at Bay Point. Vote: Mr. Danchisen-yes; Mr. Bird-yes; Mr. Boytim-yes. Motion carried.
Mr. Biers gave a brief update on the status of the Phase 2 waterline replacement project.
Mr. Biers submitted quotes from Rosiar Construction in the amount of $6043.00 and CL Deemer Roofing in the amount of $9500.00 to replace the roof on the Water Plant. There was a significant difference in price but the proposals were for different types of work and materials. Following review of each proposal, the Board agreed that specifications should be established and new quotes obtained so that all contractors are quoting on the same type of project.
Mr. Danchisen said the lot approved for a split for Bay Point in July has transferred ownership and pointed out that one of the conditions for the split was that the newly created lot have its own water connection. Mr. Danchisen moved to notify the owner that they have until October 31, 2011 to establish a separate water connection. Second by Mr. Bird. Vote: Mr. Danchisen-yes; Mr. Bird-yes; Mr. Boytim-yes. Motion carried.
Mr. Biers said Bergman Paving plans to complete work by the end of October at the corner of Stone and Prairie as well as Perry Street to repair the surface where waterline breaks occurred.
There being no further business, it was moved by Mr. Danchisen and seconded by Mr. Bird to adjourn at 7:45 p.m. Motion carried by unanimous vote.
APPROVED:
____________________________________ Robert S. Boytim, President
Board of Public Affairs
Attest:
_______________________________
Rhonda Botti Sowers, Fiscal Officer
August 9, 2011
BOARD OF PUBLIC AFFAIRS
REGULAR MEETING HELD AUGUST 9, 2011
President Robert Boytim called the meeting to order at 7:00 P.M. Answering roll call were Mr. Boytim, Mr. Tom Bird and Mr. George Danchisen. Also present were Fiscal Officer Rhonda Botti Sowers and guests Chuck Hall and John Starcher.
Motion to accept minutes of the July 12 regular meeting as submitted was made by Mr. Danchisen and seconded by Mr. Bird. Vote: Mr. Danchisen-yes; Mr. Bird-yes; Mr. Boytim-yes. Motion carried.
Motion to approve payment of warrants 15151 through 15175 in the amount of $14,069.16 made by Mr. Bird and seconded by Mr. Danchisen. Vote: Mr. Danchisen-yes; Mr. Bird-yes; Mr. Boytim-yes. Motion carried.
Chuck Hall of Floyd Browne Group submitted minutes from the July 22 bid award meeting.
Discussion was held on the fact that grass has failed to grow in the area of the Phase I waterline replacement. Mr. Hall agreed to contact the contractor. Mr. Boytim asked that Kwest also replace the lamp post in front of the Meterko property which was damaged during the construction project.
Mr. Hall gave an update on the computer water model. Hydrant tests will be done on August 11 as a part of this project to determine flow and pressure.
The Board received notice that the Ottawa County Sanitary Engineer’s office will conduct a meeting August 25 regarding the sewer replacement project in Island View. Mr. Boytim said the village should have representation at the meeting. Mr. Starcher noted the village has a regular council meeting at the same time and encouraged someone from the BPA to be present.
Mr. Hall reviewed the grant application packet for the Alexander Pike waterline replacement. The application needs to be submitted by September 2, 2011 and the award would be July 1, 2012.
Mr. Danchisen moved to contract with Floyd Browne Group for engineering services to review waterline plans for Lots 1-5 of Sunset Cove Phase 2, Bay Breeze Drive, at a cost not to exceed $1600.00 with the actual cost to be reimbursed by Bay Point. Second by Mr. Bird. Vote: Mr. Danchisen-yes; Mr. Bird-yes; Mr. Boytim-yes. Motion carried.
Mr. Bird moved to approve plans for Sunset Cove Subdivision, Phase 2, lots 1-5 on Bay Breeze Drive. Second by Mr. Danchisen. Vote: Mr. Danchisen-yes; Mr. Bird-yes; Mr. Boytim-yes. Motion carried.
The Board authorized Mr. Biers to have Bergman Paving fix pavement at the corner of Stone and Prairie as well as Perry Street where waterline breaks were repaired; have the driveway resealed this fall; have the overhang repaired where there is rotten wood; have the basement painted; and investigate switching the service provider for the water dialer from First Communications to Frontier.
There being no further business, it was moved by Mr. Danchisen and seconded by Mr. Bird to adjourn at 8:23 p.m. Motion carried by unanimous vote.
APPROVED:
____________________________________ Robert S. Boytim, President
Board of Public Affairs
Attest:
_______________________________
Rhonda Botti Sowers
Fiscal Officer
July 12, 2011
BOARD OF PUBLIC AFFAIRS
REGULAR MEETING HELD JULY 12, 2011
President Robert Boytim called the meeting to order at 7:00 P.M. Answering roll call were Mr. Boytim, Mr. Tom Bird and Mr. George Danchisen. Also present were Interim Fiscal Officer Rhonda Botti Sowers and Water Plant Superintendent Robert Biers. There were no guests in attendance.
Motion to accept minutes of the May 13 special meeting was made by Mr. Danchisen and seconded by Mr. Bird. Vote: Mr. Danchisen-yes; Mr. Bird-yes; Mr. Boytim-yes. Motion carried.
Motion to accept minutes of the June 14 regular meeting was made by Mr. Danchisen and seconded by Mr. Bird. Vote: Mr. Danchisen-yes; Mr. Bird-yes; Mr. Boytim-yes. Motion carried.
Motion to approve payment of bills in the amount of $25,032.51 made by Mr. Bird and seconded by Mr. Danchisen. Vote: Mr. Danchisen-yes; Mr. Bird-yes; Mr. Boytim-yes. Motion carried.
Motion was made by Mr. Danchisen and seconded by Mr. Bird to return service deposits in the amount of $50.00 each to Greg Komjati, James Kubeja, Shirley Mira and Kevin Lucas. Vote: Mr. Danchisen-yes; Mr. Bird-yes; Mr. Boytim-yes. Motion carried.
The Board commended seasonal employee Andrea Moon for the job she is doing painting the fire hydrants.
Mr. Boytim announced there will be a meeting July 22 at 11:00 a.m. to award the Phase II waterline contract.
The Board received a copy of a letter from Solicitor Jim Barney to Columbia Gas regarding the issue of gas a line run on top of the water line along Main Street at the curve in front of Jerome Boytim’s property and needs to be moved.
Mr. Danchisen moved to authorize a lot split and Bayshore Road for Bay Point with the provision the new lot will be required to have a separate water service. Second by Mr. Bird. Vote: Mr. Danchisen-yes; Mr. Bird-yes; Mr. Boytim-yes. Motion carried.
Mr. Biers submitted a letter from Flint Heidelbaugh requesting a one-time credit following a waterline break on his property at 10538 E. Bayshore Road that resulted in a water bill of $851.21. Mr. Biers advised the one-time credit for this property was used on November 8, 2005. Mr. Danchisen moved to deny the request for a water credit at 10538 E. Bayshore Rd. due to the fact the one time forgiveness for this property was used on November 8, 2005. Second by Mr. Bird. Vote: Mr. Danchisen-yes; Mr. Bird-yes; Mr. Boytim-yes. Motion carried.
There being no further business, it was moved by Mr. Danchisen and seconded by Mr. Bird to adjourn at 7:32 p.m. Motion carried by unanimous vote.
APPROVED:
____________________________________ Robert S. Boytim, President
Board of Public Affairs
Attest:
_______________________________
Rhonda Botti Sowers
Fiscal Officer
June 14, 2011
BOARD OF PUBLIC AFFAIRS
REGULAR MEETING HELD JUNE 14, 2011
Vice-President Tom Bird called the meeting to order at 7:00 P.M. Answering roll call were Mr. Bird and Mr. George Danchisen. Mr. Robert Boytim was detained and arrived at 7:03. Also present were Interim Fiscal Officer Rhonda Botti Sowers and Water Plant Superintendent Robert Biers. Guests in attendance were Council President John Starcher, and Chuck Hall of The Floyd Browne Group.
Motion to accept minutes of the May 10 regular meeting as submitted made by Mr. Danchisen and seconded by Mr. Bird. Vote: Mr. Danchisen-yes; Mr. Bird-yes. Motion carried.
Bills were reviewed and financial report for the month of May was distributed by the Fiscal Officer prior to the meeting. Motion to approve payment of bills in the amount of $63,567.01 made by Mr. Bird and seconded by Mr. Danchisen. Vote: Mr. Danchisen-yes; Mr. Bird-yes. Motion carried.
Motion was made by Mr. Danchisen and seconded by Mr. Bird to return service deposits in the amount of $50.00 each to Irma Duche, Rajka Ries, Jody McCallum and Terry Granzier. Vote: Mr. Danchisen-yes; Mr. Bird-yes; Mr. Boytim-yes. Motion carried.
Chuck Hall of Floyd Browne Group submitted the tabulation of bids received for the SR 163 Phase 2 water project. Following a check of references the recommendation is to award the bid to the low bidder, Speer Brothers.
In response to a question from Mr. Starcher, Mr. Hall said there was only a difference of 2.5% between the top two bidders, Speer Brothers and Kwest.
Mr. Danchisen moved to accept the bid from Speer Brother for the Phase 2 SR 163 Waterline project in the amount of $297,128.00. Second by Mr. Bird. Vote: Mr. Danchisen-yes; Mr. Bird-yes; Mr. Boytim-yes. Motion carried.
Recommendation will be submitted to the Village Council for a resolution to accept the bid from Speer Brothers.
Mr. Hall provided all of the final paperwork to complete Phase I of the SR 163 Waterline Project. Mr. Boytim signed approval of change order 3 in the amount of $7979.49 as well as pay applications 4 (restoration) and 5 (retainage) from Kwest in the amount of $33,976.61. These, along with a project invoice from Floyd Browne Group in the amount of $650.00 will be submitted to OPWC with the final disbursement request.
Mr. Hall submitted a waterline distribution map overlaid on the village base map which he left for the Board to review. The only thing which needs to be inserted on the map is the Sunset Cove area of Bay Point.
Mr. Hall explained a conceptual estimate for a waterline upgrade on Alexander Pike from 6” to 8” lines. He recommended the village apply for funding for two separate projects, one for the waterline upgrade and a second for paving. The village will need to commit $123,000 in matching funds for these projects. Board members were in favor of applying for grant funding of these projects. Resolutions will be required from Council to proceed with applications for the next round of OPWC Issue 1 funding.
Mr. Boytim provided Mrs. Sowers a list of street numbers for newly created lots at Bay Point so that she may notify various agencies of these new addresses.
It was moved by Mr. Danchisen and seconded by Mr. Bird to accept tap applications in the amount of $3,700.00 each for 812 E. Main St., 441 Bay Point Blvd. and 449 Bay Point Blvd. Vote: Mr. Danchisen-yes; Mr. Bird-yes; Mr. Boytim-yes. Motion carried.
Mr. Boytim signed a waiver of lien to Sandvick Builders following construction of Villas 4 and 5 at Sunset Cove, Bay Point Resort verifying that all tap fees and materials are paid.
Mr. Danchisen moved to reimburse Franklin Atwater for his health insurance premium in the amount of $869.40. Second by Mr. Bird. Vote: Mr. Danchisen-yes; Mr. Bird-yes; Mr. Boytim-yes. Motion carried.
On the recommendation of Water Superintendent Biers, Mr. Bird moved to hire Andrea Moon as a seasonal employee to paint fire hydrants. Second by Mr. Danchisen. Vote: Mr. Danchisen-yes; Mr. Bird-yes; Mr. Boytim-yes. Motion carried. Per the pay ordinance, the Board will recommend that the Mayor set pay for this position at $10.50 per hour.
Mr. Danchisen moved to authorize purchase of an additional 60 electronic water meters at a cost of $171.33 each. Second by Mr. Bird. Vote: Mr. Danchisen-yes; Mr. Bird-yes; Mr. Boytim-yes. Motion carried.
There being no further business, it was moved by Mr. Danchisen and seconded by Mr. Bird to adjourn at 8:54 p.m. Motion carried by unanimous vote.
APPROVED:
____________________________________ Robert S. Boytim, President
Board of Public Affairs
Attest:
_______________________________
Rhonda Botti Sowers
Fiscal Officer
May 13, 2011 Bid Opening
BOARD OF PUBLIC AFFAIRS
SPECIAL MEETING HELD MAY 13, 2011
Special meeting of the Board of Public Affairs was called to order by President Bob Boytim at noon. Answering roll call were Mr. Boytim, Mr. Tom Bird and Mr. George Danchisen. Also present was Water Plant Supt. Bob Biers. Purpose of the meeting was to receive bids for the SR 163 Waterline, Phase II project.
Guests in attendance were Council President John Starcher, Mac McCauley of Floyd Browne Group, Holly Szakovits of Kwest Group, Mike Hetrick of Perrysburg Pipe, Dave Speer of Speer Brothers, and Dave Nickoli of Buckeye Excavating.
Bid packets were received from Kwest Group, Perrysburg Pipe, Speer Brothers, Inc. and Buckeye Excavating.
Floyd Browne group will check bidder references and prepare bid tabulations prior to the Board’s next regular meeting on June 14.
There being no further business, the meeting adjourned at 12:25 p.m.
APPROVED:
____________________________________ Robert S. Boytim, President
Board of Public Affairs
Attest:
_______________________________
Rhonda Botti Sowers
Fiscal Officer
May 10, 2011
BOARD OF PUBLIC AFFAIRS
REGULAR MEETING HELD May 10, 2011
President Robert Boytim called the meeting to order at 7:35 P.M. Answering roll call were Robert Boytim, George Danchisen and Tom Bird. Also present was Water Plant Superintendent Robert Biers and Chuck Hall of Floyd Browne Group. In the absence of the Fiscal Officer, Mr. Bird took the minutes.
Motion to accept minutes of the April 12, 2011 regular meeting as submitted was made by Mr. Danchisen and seconded by Mr. Bird. Vote: Mr. Danchisen-yes; Mr. Bird-yes; Mr. Boytim-yes. Motion carried.
Mr. Danchisen moved to accept and approve payment of checks #14672 to #14739 including payroll for a total of $24,027.11 and to authorize payment of bills submitted in the amount of $9841.42. Motion seconded by Mr. Bird. Vote: Mr. Danchisen-yes; Mr. Bird-yes; Mr. Boytim-yes. Motion carried.
Chuck Hall of Floyd Browne Group suggested the Board consider replacement of the existing 6 inch water line on Alexander Pike with an 8 inch line. This would not only increase fire protection but also replace an aging line installed in 1959. Motion was made by Mr. Danchisen and seconded by Mr. Bird to have Floyd Browne Group investigate the availability of grant funding for this purpose. Vote: Mr. Danchisen-yes; Mr. Bird-yes; Mr. Boytim-yes. Motion carried.
Board acknowledged termination of Kim Watts from the position of fiscal officer.
There being no further business, it was moved by Mr. Danchisen and seconded by Mr. Bird to adjourn. Motion carried by unanimous vote.
APPROVED:
____________________________________ Robert S. Boytim, President
Board of Public Affairs
Attest:
_______________________________
Thomas J. Bird
Acting Clerk-Secretary
April 12, 2011
BOARD OF PUBLIC AFFAIRS
REGULAR MEETING HELD APRIL 12, 2011
President Robert Boytim called the meeting to order at 7:00 P.M. Answering roll call were Robert Boytim, George Danchisen and Tom Bird. Also present were Fiscal Officer Kim Watts and Water Plant Superintendent Robert Biers. There were no guests in attendance.
Motion to accept minutes of the March 8, 2011 regular meeting as submitted was made by Mr. Danchisen and seconded by Mr. Bird. Vote: Mr. Danchisen-yes; Mr. Bird-yes; Mr. Boytim-yes. Motion carried.
Bills were reviewed and financial reports for the month of April were distributed by the Fiscal Officer prior to the meeting.
Motion to accept and pay bills from check #14557 through #14562, #14596 through #14600, #14648 through #14653, #14655 through #14662 plus payroll for a total of $22,449.85 made by Mr. Bird and seconded by Mr. Danchisen. Vote: Mr. Danchisen-yes; Mr. Bird-yes; Mr. Boytim-yes. Motion carried.
Motion was made by Mr. Danchisen and seconded by Mr. Bird to return service deposits in the amount of $50.00 each to Therese Lustic, Misty Rose, Ross Anderson, Ted Leonard and Eric Rothlisberger. Vote: Mr. Danchisen-yes; Mr. Bird-yes; Mr. Boytim-yes. Motion carried.
At the request of Mr. Boytim, Superintendent Biers will look into any recoupment of special assessments associated with the Manko waterline extension.
It was reported that legal notices to receive bids for Phase II of the SR163 Waterline Replacement Project, Proposal 10-50508-01P will be published in the Port Clinton News Herald April 19 and 26, 2011 with a pre-bid meeting scheduled for May 3, 2011 and bid opening May 13, 2011. Contract award date is June 16, 2011 with work scheduled to begin September 6, 2011 and be completed by November 7, 2011.
After review of the proposal from Floyd Browne Group to provide construction services for the SR 163 Phase II Waterline Replacement, Robert Boytim noted that, as discussed last month, the contract language on page 8 of the document has not yet been changed to make the contractor responsible for damages if the project extends beyond the designated schedule. It was moved by Mr. Danchisen and seconded by Mr. Bird to accept Contract 10-50508-02P in the amount of $34,000.00 from Floyd Browne Group for construction services for the S.R. 163 Phase II Waterline Replacement pending inclusion of the aforementioned change. Vote: Mr. Danchisen-yes; Mr. Bird-yes; Mr. Boytim-yes. Motion carried.
After reviewing a proposal submitted last month by Floyd Browne Group for a Water System Evaluation, contract 09-00250-01P, to create a computer model distribution system from recorded plans, drawings, elevated tank and high service pump information, it was moved by Mr. Bird and seconded by Mr. Danchisen to accept the contract from Floyd Browne Group in the amount of $14,500.00 for the computer model water system study. Vote: Mr. Danchisen-yes; Mr. Bird-yes; Mr. Boytim-yes. Motion carried.
Robert Boytim reported the window in the old chemical room is in need of replacement. Prices will be obtained from Tritch Door and Window of Fremont, Ohio and Koch Aluminum, Sandusky, Ohio.
It was moved by Mr. Danchisen and seconded by Mr. Bird to accept tap applications in the amount of $3,700.00 each for 109 Cove Court Drive (Villa #3), 113 Cove Court Drive (Villa #4) and 117 Cove Court Dr. (Villa #5). Vote: Mr. Danchisen-yes; Mr. Bird-yes; Mr. Boytim-yes. Motion carried.
Mr. Biers reported that Renae Boudin has been notified three times since October 31, 2010 to pick up her check in the amount of $14.60 for the balance of her service deposit but has failed to claim it. It was moved by Mr. Danchisen and seconded by Mr. Bird to void the payment and credit the amount of $14.60 to miscellaneous water revenue. Vote: Mr. Danchisen-yes; Mr. Bird-yes; Mr. Boytim-yes. Motion carried.
Mr. Biers stated his department should be finished flushing hydrants by the end of the week. He also said that a waterline break discovered Friday, April 8 has been repaired with only minimal disruption of service in the area.
There being no further business, it was moved by Mr. Danchisen and seconded by Mr. Bird to adjourn at 7:55 p.m. Motion carried by unanimous vote.
APPROVED:
____________________________________
Robert S. Boytim, President
Board of Public Affairs
Attest:
_______________________________
Rhonda Botti Sowers
Fiscal Officer
March 8, 2011
BOARD OF PUBLIC AFFAIRS
REGULAR MEETING HELD MARCH 8, 2011
President Robert Boytim called the meeting to order at 7:00 P.M. Answering roll call was Robert Boytim, George Danchisen and Tom Bird. Also present was Fiscal Officer Kim Watts. Guests: Chuck Hall, Floyd Browne Group.
Motion to accept minutes of the February 8, 2011 regular meeting as corrected made by George Danchisen and seconded by Tom Bird. Verbal vote with all voting aye. Motion passed.
Bills were reviewed and financial reports for the month of March were distributed by the Fiscal Officer prior to the meeting.
Motion to accept and pay bills from check #14462 through #14545 including payroll for a total of $28,577.20 made by Tom Bird and seconded by George Danchisen. Roll call vote with all voting yes. Motion passed.
Has everything been paid on the clarifier project? Kim Watts will check for outstanding invoices so this Capital Project Fund 4904 can be closed.
Invoices to Kwest, Inc for the SR163 waterline project have been paid to date. They will be back in late April or early May to grade and seed.
Chuck Hall, Floyd Browne Group presented for consideration: Contract 10-50508-01P for Phase II of the SR163 Waterline Replacement Project. Would like to begin the bidding process in May. Chuck sent copies to John Starcher and John planned to forward to Solicitor Jim Barney for legal review.
Motion to begin the bidding process for Phase II of the SR163 Waterline Replacement Project by accepting Proposal 10-50508-01P in the amount of $6,400.00 made by George Danchisen and seconded by Tom Bird. Roll call vote with all voting yes. Motion passed.
Will proceed to Council agenda for the Resolution for approval of Floyd Browne Group contract.
Recap of bids will be scheduled for the June BPA meeting. Mayor can’t sign construction contract before July 1, 2011 with work to begin right after Labor Day.
Floyd Browne Group will prepare and issue bidding documents, walk the site with everybody, and answer questions. Will open bids and check references. Prepare bid tabs and prepare calendar of events.
Construction administration and resident representation on the last project needed addendum from a 2 month to a 3 month cycle. Pricing is based upon 3 month cycle. Same price as Phase I with the addendum. Discussion followed. We got stuck with the additional construction administration expenses. Robert Boytim asked about the penalty if the contractor is not done in allotted time. Chuck Hall said, “We are changing the language of our contract. Where the contractor becomes responsible for damages if they don’t meet the schedule.”
The BPA agreed to a 60-day cycle for Construction Administration. Resident Representation is still estimated at $650.00/day.
Chuck Hall also presented a proposal for a Water Model to be completed by Floyd Browne Group that would give the best solution for future expansion. Possibilities include an additional water tower on the south side of the peninsula and a line down Alexander Pike. Robert Boytim said the waterline would be on the west side. We took core samples already. There is a 6” line running along the east for houses right now.
Robert Boytim – Let us look at this proposal for the water model and work on it.
Chuck Hall – TTHM – Water aging problem. Don’t want water to sit in the line for too long.
Tony Joyce wants to set up a meeting with the BPA for possible superintendent position.
Problem with water bills this month. Some showed zero gallons used. The billing cycle doubled for part of the village. Next printing needs to have our phone number on the back, the part the customer keeps.
Oraca Water Care has a surface water process anybody on the lake might be interested. Floyd Browne Group will be offering the five-hour seminar at their Delaware office. Flyer will be forwarded to Bob Biers. Contact hours are available.
Motion to adjourn made by George Danchisen and seconded by Tom Bird. Verbal vote with all voting aye. Motion passed.
Meeting adjourned at 7:57 p.m.
APPROVED:
____________________________________ Robert S. Boytim, President
Board of Public Affairs
Attest:
_______________________________
Kimberly A. Watts
Fiscal Officer
March 8, 2011
BOARD OF PUBLIC AFFAIRS
REGULAR MEETING HELD MARCH 8, 2011
President Robert Boytim called the meeting to order at 7:00 P.M. Answering roll call was Robert Boytim, George Danchisen and Tom Bird. Also present was Fiscal Officer Kim Watts. Guests: Chuck Hall, Floyd Browne Group.
Motion to accept minutes of the February 8, 2011 regular meeting as corrected made by George Danchisen and seconded by Tom Bird. Verbal vote with all voting aye. Motion passed.
Bills were reviewed and financial reports for the month of March were distributed by the Fiscal Officer prior to the meeting.
Motion to accept and pay bills from check #14462 through #14545 including payroll for a total of $28,577.20 made by Tom Bird and seconded by George Danchisen. Roll call vote with all voting yes. Motion passed.
Has everything been paid on the clarifier project? Kim Watts will check for outstanding invoices so this Capital Project Fund 4904 can be closed.
Invoices to Kwest, Inc for the SR163 waterline project have been paid to date. They will be back in late April or early May to grade and seed.
Chuck Hall, Floyd Browne Group presented for consideration: Contract 10-50508-01P for Phase II of the SR163 Waterline Replacement Project. Would like to begin the bidding process in May. Chuck sent copies to John Starcher and John planned to forward to Solicitor Jim Barney for legal review.
Motion to begin the bidding process for Phase II of the SR163 Waterline Replacement Project by accepting Proposal 10-50508-01P in the amount of $6,400.00 made by George Danchisen and seconded by Tom Bird. Roll call vote with all voting yes. Motion passed.
Will proceed to Council agenda for the Resolution for approval of Floyd Browne Group contract.
Recap of bids will be scheduled for the June BPA meeting. Mayor can’t sign construction contract before July 1, 2011 with work to begin right after Labor Day.
Floyd Browne Group will prepare and issue bidding documents, walk the site with everybody, and answer questions. Will open bids and check references. Prepare bid tabs and prepare calendar of events.
Construction administration and resident representation on the last project needed addendum from a 2 month to a 3 month cycle. Pricing is based upon 3 month cycle. Same price as Phase I with the addendum. Discussion followed. We got stuck with the additional construction administration expenses. Robert Boytim asked about the penalty if the contractor is not done in allotted time. Chuck Hall said, “We are changing the language of our contract. Where the contractor becomes responsible for damages if they don’t meet the schedule.”
The BPA agreed to a 60-day cycle for Construction Administration. Resident Representation is still estimated at $650.00/day.
Chuck Hall also presented a proposal for a Water Model to be completed by Floyd Browne Group that would give the best solution for future expansion. Possibilities include an additional water tower on the south side of the peninsula and a line down Alexander Pike. Robert Boytim said the waterline would be on the west side. We took core samples already. There is a 6” line running along the east for houses right now.
Robert Boytim – Let us look at this proposal for the water model and work on it.
Chuck Hall – TTHM – Water aging problem. Don’t want water to sit in the line for too long.
Tony Joyce wants to set up a meeting with the BPA for possible superintendent position.
Problem with water bills this month. Some showed zero gallons used. The billing cycle doubled for part of the village. Next printing needs to have our phone number on the back, the part the customer keeps.
Oraca Water Care has a surface water process anybody on the lake might be interested. Floyd Browne Group will be offering the five-hour seminar at their Delaware office. Flyer will be forwarded to Bob Biers. Contact hours are available.
Motion to adjourn made by George Danchisen and seconded by Tom Bird. Verbal vote with all voting aye. Motion passed.
Meeting adjourned at 7:57 p.m.
APPROVED:
____________________________________ Robert S. Boytim, President
Board of Public Affairs
Attest:
_______________________________
Kimberly A. Watts
Fiscal Officer
February 8, 2011
BOARD OF PUBLIC AFFAIRS
REGULAR MEETING HELD FEBRUARY 8, 2011
President Robert Boytim called the meeting to order at 7:00 P.M. Answering roll call was Robert Boytim, Tom Bird and George Danchisen. Also present was Fiscal Officer Kim Watts and Water Plant Superintendent Robert Biers. Guests: None.
Motion to accept minutes of the January 11, 2011 regular meeting as printed made by George Danchisen and seconded by Tom Bird. Verbal vote with all voting aye. Motion passed.
Bills were reviewed and financial reports for the month of January were distributed by the Fiscal Officer prior to the meeting.
Motion to accept and pay bills from check #14379 through check #14447 including payroll and loan payments for a total of $102,651.33 made by Tom Bird and seconded by George Danchisen. Roll call vote with all voting yes. Motion passed.
Motion to return three (3) service deposits in the amount of $50.00 each to Joan Shearer, Tom Biro and Kim Skrinak made by George Danchisen and seconded by Tom Bird. Roll call vote with all voting yes. Motion passed.
Motion to return overpayment of $169.86 to Kim Skrinak for rental property at 313 Perry Street made by Tom Bird and seconded by George Danchisen. Roll call vote with all voting yes. Motion passed.
Motion to accept tap application, in the amount of #3,700.00 from Dan Niedbalski for a ¾” tap at 402 Baypoint Boulevard, account BAYP-000402-0000-01, made by George Danchisen and seconded by Tom Bird. Roll call vote with all voting yes. Motion passed.
George Danchisen had nothing to report.
Tom Bird offered a tip of the hat to Dale and Frank for clearing fire hydrants with all of the recent snow. Still may to want to think about adding a fourth guy.
Robert Boytim signed off on the insurance bond for the clarifier project done by Kelstin, Inc. Work is complete and all equipment has been returned.
Renae Boudin was issued check #14052 in the amount $14.60 on 10/31/2010 for return of service deposit after the last bill was deducted from property where she rented. We have no forwarding address on file. Bob Biers saw her in person over two months ago and let her know that the check could be picked up at any time. George Danchisen suggested that we keep the check for six months and then put it back into the account if Ms. Beaudin does not retrieve it.
Bob Biers is going into the hospital on Friday for surgery and expects to be out for two to four weeks. Board discussed the possibilities of hiring another operator with a class III license.
Motion to adjourn made by Tom Bird and seconded by Robert Boytim. Verbal vote with all voting aye. Motion passed.
Meeting adjourned at 7:32 p.m. Next regular meeting of the Board of Public affairs will be Tuesday, March 8, 2011 at 7:00p.m.
APPROVED:
____________________________________ Robert S. Boytim, President
Board of Public Affairs
Attest:
_______________________________
Kimberly A. Watts
Fiscal Officer
January 11, 2011
BOARD OF PUBLIC AFFAIRS
REGULAR MEETING HELD JANUARY 11, 2011
President Robert Boytim called the meeting to order at 7:08 P.M. Answering roll call was Robert Boytim, Tom Bird and George Danchisen. Also present was Fiscal Officer Kim Watts and Water Plant Superintendent Robert Biers. Guests: None.
Motion to accept minutes of the December 14, 2010 regular meeting as printed made by George Danchisen and seconded by Tom Bird. Verbal vote with all voting aye. Motion passed.
Bills were reviewed and financial reports for the month of December were distributed by the Fiscal Officer prior to the meeting.
Motion to accept and pay bills from check #14215 through #14299 including payroll for a total of $26,801.89 made by Tom Bird and seconded by George Danchisen. Roll call vote with all voting yes. Motion passed.
George Danchisen had nothing to report.
Tom Bird said we should look seriously at getting a fourth operator down the road. Need cross-training to cover our backsides, especially if development in the village continues. Thirty houses went up this year.
Robert Boytim reviewed survey from Debbie Ko, Ohio Environmental Protection Agency (EPA).
Bob Biers has responded to Debbie Ko that we are looking for and plan to purchase bulk filling station repair.
Ice control system has been installed in the new clarifier at a cost of approximately $2,800.00 by A.T. Emmett, LLC.
Service deposit paid by Shelley Chambers for 313 Perry Street should be applied to the outstanding balance. Will need a check to the BPA next month to credit this amount. The service deposit can then be returned to the owner, Kim Skrinak for account PERR-000313-0000-01.
Bob Biers reported that the lab computer needs to be replaced. It failed during diagnostics performed by Cros.net. New system will cost $649.00 and updates can be performed for $207.95
Motion to buy a new computer for the lab and have Cros.net update software and install it on the network for a total of $856.95 made by George Danchisen and seconded by Tom Bird. Roll call vote with all voting yes. Motion passed.
Hach Company called about bench service partnership on equipment. This is a form of insurance offered at $208.00/year. We can participate for up to three years at a time. Repairs come back certified. We currently have no backup for the turbidimeter. If it fails, they would send a replacement and put us at the front of the line for repairs.
Motion to purchase bench service partnership for the turbidimeter at $208/year for three years from the Hach Company made by George Danchisen and seconded by Tom Bird. Roll call vote with all voting yes. Motion passed.
Need a copy of the Floyd Browne Group–Carbon Room Amendment in the amount of $6,000.00 to verify payment.
Motion to adjourn made by George Danchisen and seconded by Tom Bird. Verbal vote with all voting aye. Motion passed.
Meeting adjourned at 7:50 p.m.
APPROVED:
____________________________________ Robert S. Boytim, President
Board of Public Affairs
Attest:
_______________________________
Kimberly A. Watts
Fiscal Officer
December 14, 2010
BOARD OF PUBLIC AFFAIRS
REGULAR MEETING HELD DECEMBER 14, 2010
President Robert Boytim called the meeting to order at 7:00 P.M. Answering roll call was Robert Boytim, George Danchisen and Tom Bird. Also present was Plant Superintendent Robert Biers and Fiscal Officer Kim Watts. Guests: None.
Motion to accept minutes of the November 9, 2010 regular meeting as presented made by George Danchisen and seconded by Tom Bird. Verbal vote with all voting aye. Motion passed.
Bills were reviewed and financial reports for the month of November were distributed by the Fiscal Officer prior to the meeting.
Motion to accept and pay bills from check #14085 through check #14207 including payroll and capital expenses for a total of $178,940.17 made by Tom Bird and seconded by George Danchisen. Roll call vote with all voting yes. Motion passed.
Motion to return (1) service deposit in the amount of $50 to Glazed and Blazed made by George Danchisen and seconded by Tom Bird. Roll call vote with all voting yes. Motion passed.
George Danchisen – Next spring or summer we need to notify South Passage about excavation for the water line replacement project. If they want to save their underground sprinkling system they’ll have to remove it prior to construction, because it was installed improperly and it’s in the state road right of way. Developer Bill Brown was fully aware of this.
Tom Bird – Master plan for a water model by Floyd Browne Group will give us a whole lot of information. They can figure in the possibility of an additional water tower and adding Johnson’s Island for water service. We’ll need this down the road.
Discussion of surrounding communities’ water service and rates followed.
Robert Boytim – Floyd Browne Group is asking for an amendment to the SR163 Waterline Replacement Project-Phase I in the amount of $2,500.00/month for construction administration services; and $650.00 per day for resident representation due to the extended construction schedule. The total estimate is $15,500.
Motion to accept Amendment #1 of the SR163 Waterline Replacement Project-Phase I to allow for an additional $15,500.00 to Floyd Browne Group for a total of $48,500.00 made by George Danchisen and seconded by Tom Bird. Roll call vote with all voting yes. Motion passed.
Invoice from Kwest Group, LLC in the amount of $1,189.54 for work on the Center Street storm sewer, encountered during the waterline replacement project, will be paid by the Village as it was not a part of the BPA project.
The board is not in favor of vacating an alley between James and Perry because there is a water line in the area.
Motion that the BPA is opposed to abandoning the alley between James Street and Perry Street because there is a live waterline in the alley right of way made by George Danchisen and seconded by Tom Bird. Roll call vote with all voting yes. Motion passed.
Ohio Water Development Authority (OWDA) loan for water treatment plant improvements has $19,283.33 in undisbursed funds.
Certificate of Substantial Completion from Kwest Group, LLC on December 3, 2010 for Phase I of SR163 Waterline Replacement Project #09-00222-020 was presented for approval.
Motion to accept Certificate of Substantial Completion as of today December 14, 2010 with date of December 3, 2010 from Kwest Group, LLC, and the attached two page punch list of 34 items, made by Tom Bird and seconded by George Danchisen. Roll call vote with all voting yes. Motion passed.
Change Order #2 for SR163 Waterline Replacement-Phase I to increase the project by 14 days with no additional cost was presented.
Motion to approve Change Order #2 for SR163 Waterline Replacement-Phase I made by George Danchisen and seconded by Tom Bird. Roll call vote with all voting yes. Motion passed.
Robert Boytim – Environmental Protection Agency (EPA) performed inspection of the water treatment plant November 9-10, 2010. A good report with only one response required, and 11 recommendations from Debbie Ko, EPA.
OAC Rule 3745-95-02
The bulk filling station at the water treatment plant must be equipped with a permanent air gap or be removed. There is a 30-day window to respond to the bulk filling station repair.
Robert Biers – Presented tap application from Prete Builders at 445 Bay Point Blvd.
Motion to accept tap application of $3,700.00 for Robert & Ellen Gutermuth for a ¾” tap at 445 Bay Point Blvd made by Tom Bird and seconded by George Danchisen. Roll call vote with all voting yes. Motion passed.
Request to change chemical concentration of sodium hydroxide solution from 50% to 20%, because 20% is more tolerant of temperatures found in the chemical storage building. Need to get a formal Permit to Install (PTI) and increase size of the pump.
Tom Rusnak, Floyd Browne Group will prepare drawing and letter all on one page.
Icing problems in the new clarifier. Talked to A. T. Emmett today to get an estimate on heaters like the other clarifier.
Siemens came out and said all is okay with new clarifier. Just need to give it more time to adjust.
Kim Watts – State Auditor has released the FY2008-2009 financial audit for the Village of Marblehead including the Board of Public Affairs with no findings.
Motion to adjourn made by Tom Bird and seconded by George Danchisen. Verbal vote with all voting aye. Motion passed.
Meeting adjourned at 8:15 p.m.
APPROVED:
____________________________________ Robert S. Boytim, President
Board of Public Affairs
Attest:
_______________________________
Kimberly A. Watts
Fiscal Officer
November 9, 2010
BOARD OF PUBLIC AFFAIRS
REGULAR MEETING HELD November 9, 2010
President Robert Boytim called the meeting to order at 7:00 PM. Answering roll call was Robert Boytim, George Danchisen and Tom Bird. Also present was Fiscal Officer Kim Watts and Water Plant Superintendent Bob Biers. Guests: Chuck Hall, Floyd Browne Group (FBG)
Motion to accept minutes of the October 12, 2010 regular meeting as written made by George Danchisen and seconded by Tom Bird. Verbal vote with all voting aye. Motion passed.
Bills were reviewed and financial reports for the month of October were distributed by the Fiscal Officer prior to the meeting.
Motion to accept and pay bills from check 13987 through 14060 including payroll for a total of $34,243.74 made by Tom Bird and seconded by George Danchisen. Roll call vote with all voting yes. Motion passed.
Motion to return two service deposits in the amount of $50.00 each to Kevin Linsky and Nancy Hook; the balance of two service deposits in the amount of $14.60 each to Renae Boudin and Tim Mirandi; and two service deposits in the amount of $35.40 each to be applied to outstanding balances owed to the Board of Public Affairs made by George Danchisen and seconded by Robert Boytim. Roll call vote. All voted yes. Motion passed.
Chuck Hall presented a pay application from the SR163 waterline contractor in the amount of $159,624.48. Motion to approve pay application in the amount of $159,624.48 to Kwest Group, LLC made by George Danchisen and seconded by Tom Bird. All voted yes. Motion passed.
The original contract price awarded to Kwest for the SR163 waterline project is $352,942.92; they have requested to increase the substantial completion date by 20 days and have additional expenses of $7,422.36 for back fill and $270.37 for tap saddles, for a total of $7,692.73.
Motion to approve Change Order #1 to increase substantial completion date by 20 days and project costs by $7,692.73 for a total of $360,635.65 made by George Danchisen and seconded by Tom Bird. Roll call vote. All voted yes. Motion passed.
George Danchisen asked who pays for the bacteriological testing for the temporary waterline. Bob Biers said the BPA pays for this. It can be included in project cost, but should probably be considered as part of the contractor’s cost in any future contracts.
Robert Boytim asked if the clarifier project grant was closed out. Kim Watts has been in contact with Donna Kirkbride from Ohio Public Works Commission (OPWC) and a marketing manager at Floyd Browne Group (FBG), as both Dave Hart and Bill Bandy have left FBG.
We will not release the $1,500.00 to Kelstin until the original flow meters have been returned to the BPA from Kelstin, Inc.
We still don’t have the final prints from FBG for the Island View waterline project.
Robert Boytim asked if Bay Point has paid for the work that FBG did at Sunset Cove. Bob Biers said that they have.
The OPWC grant for Phase II of the SR163 Waterline Replacement Project is nearly guaranteed.
The OPWC Credit Enhancement grant in the amount of $40,445.39 has been approved.
Two tap applications from Bay Point were presented to the board for approval.
Motion to accept a tap application in the amount of $5,700.00 from Murphy/Papy for a one-inch tap in the Bay Point Club House at Sunset Cove made by George Danchisen and seconded by Tom Bird. Roll call vote. All voted yes. Motion passed.
Motion to accept a tap application in the amount of $3,700.00 from Prete Builders for a ¾” tap at 110 Bay Breeze Drive by Bay Point Acquisition, LLC made by Tom Bird and seconded by George Danchisen. Roll call vote. All voted yes. Motion passed.
The National Pollution Discharge Elimination System (NPDES) permit for the Water Treatment Plant needs to be renewed. Motion to pay the Ohio Environmental Protection Agency (EPA) $200.00 for NPDES Permit made by George Danchisen and seconded by Tom Bird. Roll call vote. All voted yes. Motion passed.
Motion to accept one-year contract for preventative maintenance on the generator from Ohio CAT in the amount of $1,627.77 made by Tom Bird and seconded by George Danchisen. Roll call vote. All voted yes. Motion passed.
A memo from Mayor Bird about reporting requirements and an upcoming training for the Public Employment Risk Reduction Program was acknowledged.
Motion to adjourn made by George Danchisen and seconded by Tom Bird. Verbal vote with all voting aye. Motion passed. Meeting adjourned at 8:02 PM.
____________________________________ Robert S. Boytim, President
Board of Public Affairs
Attest:
_______________________________
Kimberly A. Watts
Fiscal Officer
October 12, 2010
BOARD OF PUBLIC AFFAIRS
REGULAR MEETING HELD October 12, 2010
President Robert Boytim called the meeting to order at 7:00 P.M. Answering roll call was Robert Boytim, and George Danchisen. Tom Bird was excused. Also present was Plant Superintendent Robert Biers. Guests: Chuck Hall, Floyd Browne Group (FBG).
Motion to accept minutes of the September 14, 2010 regular meeting as written made by George Danchisen and seconded by Robert Boytim. Verbal vote with all voting aye. Motion passed.
Bills were reviewed and financial reports for the month of September were distributed by the Fiscal Officer prior to the meeting.
Motion to accept and pay the bills from check #13829 through check #13936 including payroll for a total of $30,040.60 made by George Danchisen and seconded by Robert Boytim. Roll call vote with all voting yes. Motion passed.
Chuck Hall, FBG led discussion of Issue I points on the grant application for Phase II of the SR163 Waterline Replacement Project from the meeting in Port Clinton on September 23, 2010.
Chuck Hall reviewed unfinished Kelstin issues and unpaid FBG invoice in the amount of $1,357.17 for the WTP Improvement Project.
Motion to accept the Contractor’s Application for Payment of $35,488.88 to Kwest Group for the SR163 Waterline Replacement Project made by George Danchisen and seconded by Robert Boytim. Roll call vote with all voting yes. Motion passed.
Chuck Hall discussed water system evaluation program.
Motion to accept a lot split for 4034 Memorial Shoreway; to amend plans as built and change boundary line of designated boat area made by George Danchisen and seconded by Robert Boytim. Roll call vote with all voting yes. Motion passed.
Columbia Gas offering a program to lock in price of $.75/cubic foot for gas. Board is not interested.
Two tap applications of $3,700.00 each were presented for: Dana W. Bryne at 473 Bay Point Boulevard; and Bob Sandvick at 105 Cove Court Drive in the Bay Point Subdivision. Motion to accept tap applications made by George Danchisen and seconded by Robert Boytim. Roll call vote with all voting yes. Motion passed.
Bob Biers will pay the 2010 discharge fee in the amount of $180.00.
Motion to pay lab fee of $2,800.00 to certify three employees made by George Danchisen and seconded by Robert Boytim. Roll call vote with all voting yes. Motion passed.
Motion to adjourn made by George Danchisen and seconded by Robert Boytim. Verbal vote with all voting aye. Motion passed.
Meeting adjourned at 8:23 p.m.
APPROVED:
____________________________________
Robert S. Boytim, President
Board of Public Affairs
Attest:_______________________________
Kimberly A. Watts, Fiscal Officer
September 14, 2010
BOARD OF PUBLIC AFFAIRS
REGULAR MEETING HELD September 14, 2010
President Robert Boytim called the meeting to order at 7:00 P.M. Answering roll call was Robert Boytim, Tom Bird and George Danchisen. Also present was Plant Superintendent Robert Biers and Fiscal Officer Kim Watts. Guests: Chuck Hall, Floyd Browne Group (FBG).
Motion to accept minutes of the August 10, 2010 regular meeting made by George Danchisen and seconded by Tom Bird. Verbal vote with all voting aye. Motion passed.
Bills were reviewed and financial reports for the month of August were distributed by the Fiscal Officer prior to the meeting.
Motion to accept and pay the bills from check #13719 through check #13793 including payroll for a total of $21,267.12 made by Tom Bird and seconded by George Danchisen. Roll call vote with all voting yes. Motion passed.
Charles Schultz from Johnsons Island was at the Planning Commission meeting and talked to Robert Boytim about the possibility of water on the island. In 1959 the tap charge was $250.00, it is currently $3700.00. Talked about the 2001 vs. 2008 estimates from Floyd Browne Group for Johnsons Island water project.
Chuck Hall, Floyd Browne Group led discussion of water lines for Sunset Cove at Bay Point. Corrosion protection is the only discussion point. Two samples were previously taken by Hull. They were not near the project site. Chuck Hall asked the board if they wanted a sample taken at the project site. The problem is not contact with water, but contact with the soil. The board is not a fan of encased pipe. Bay Point will need to: 1) Install the lines with limestone fill, or 2) Wrap the lines in polyethylene. Floyd Browne Group will put a note on the drawing about depth of water meters.
Motion to accept the Floyd Browne Group invoice in the amount of $1,250.00 for job #10-50525-01P, inspection of drawings for Sunset Cove at Bay Point Phase I made by George Danchisen and seconded by Tom Bird. Roll call vote with all voting yes. Motion passed.
Bob Biers presented a letter to the Planning Commission for preliminary plat approval at Sunset Cove. Chuck Hall said the board would need a sealed set of drawings prior to final approval.
Motion to approve letter to the Planning Commission for preliminary plat approval for proposed Sunset Cove Phase I at Bay Point made by George Danchisen and seconded by Tom Bird. Roll call vote with all voting yes. Motion passed. Robert Boytim to sign corrected letter.
Chuck Hall will need a copy of the interest portion of the payment that we made to Ohio Water Development Authority (OWDA) for the WTP Improvement Project, along with the interest from the $1,000,000.00 construction note.
Preliminary scoring of the Ohio Public Works Commission (OPWC) grant requests puts us in the #1 position for Phase II of the SR163 Waterline Replacement Project. There are currently only 11 requests for funds.
A Permit to Install (PTI) has been obtained for the sodium hypochlorite system.
The bottom of the clarifier has been sealed. Will have to wait for a rain to see if the swale works.
Donna Kirkbride still has about $6,000.00 in grant funds from the clarifier project. We need to get this grant closed out. State Auditors found the same dollar amount of unrequested funds.
Chuck Hall suggested that we will need to do a Water Hydraulic Model to determine how the system will perform under different conditions. We would be able to ask the model all the different questions regarding a loop, addition of Johnsons Island, second water tower, a line down Alexander Pike, etc. The model can simulate demand. It is a very sophisticated program that gives answers to the many scenarios we could encounter in the future. Bob Biers agreed that somewhere down the line we will have to do this.
Robert Boytim read the letter from Finance Committee regarding 2011 Appropriations. The only thing the board wanted to add were the debt service figures for the new loan payments.
Bob Biers will be trying to get the new clarifier on line next week. Algae are subsiding, but we still have some of the higher concentrations. Water temperature is 67 degrees. Has dropped from 71 degrees.
Motion to adjourn made by George Danchisen and seconded by Tom Bird. Verbal vote with all voting aye. Motion passed.
Meeting adjourned at 7:56 p.m.
APPROVED:
____________________________________
Robert S. Boytim, President
Board of Public Affairs
Attest:_______________________________
Kimberly A. Watts, Fiscal Officer
August 10, 2010
BOARD OF PUBLIC AFFAIRS
REGULAR MEETING HELD August 10, 2010
President Robert Boytim called the meeting to order at 7:00 P.M. Answering roll call was Robert Boytim, Tom Bird and George Danchisen. Also present were Plant Superintendent Robert Biers and Fiscal Officer Kim Watts. Guests: Chuck Hall, Floyd Browne Group (FBG).
Motion to accept minutes of the July 13, 2010 regular meeting as corrected made by George Danchisen and seconded by Tom Bird. Verbal vote with all voting aye. Motion passed.
Bills were reviewed and financial reports for the month of July were distributed by the Fiscal Officer prior to the meeting.
Motion to accept and pay the bills from check #13539 through check #13660 including payroll for a total of $86,737.70 made by Tom Bird and seconded by George Danchisen. Roll call vote with all voting yes. Motion passed.
Motion to return two service deposits in the amount of $50.00 each to Dave Kuznik, account CENT-000114-0000-01 and Brittania Szalay, account PLEV-002152-0000-02 made by George Danchisen and seconded by Tom Bird. Roll call vote with all voting yes. Motion passed.
Loan payments to Ohio Water Development Authority (OWDA) for the 2009 clarifier project are due twice per year. Same schedule as the previous 1988 OWDA loan for plant improvements.
Chuck Hall (FBG) had an update on the progress of the unresolved issues with Kelstin, Inc.
Robert Boytim received a status inquiry from International Fidelity Insurance Company, the bonding company for Kelstin, Inc on the clarifier project. Response included; (1) Construction of swale, (2) Repair of leaks in potable water feed and (3) Installation of ferric transfer pumps.
The Ohio Environmental Protection Agency (EPA) monitoring report was good. A visit on July 28, 2010 showed complete compliance for the NPDES Permit Renewal which expires on August 31, 2010. This is a 5-year review of the discharge of backwash water.
Discussion of the grant application for Phase II of SR163 Waterline Replacement Project. The current application has a total of 88 points. Chuck Hall said the county can add discretionary points of 25-20-15, usually to the top three projects. The grant application deadline is September 3, 2010. Chuck had one copy for Dave Brunkhorst and one copy for the BPA. There is a feeling that there will be fewer applicants and smaller awards this time around.
Representatives from Floyd Browne Group will be on site Monday, August 16, 2010 at 9:30AM to meet with members of the BPA. Meeting will immediately precede the contract signing scheduled for 10:00AM at the Fire Station between Kwest Group and BPA-Village. Construction Administration and Resident Representation will be handled from the Delaware office.
Robert Boytim signed the Floyd Browne Group request for an additional $6,000.00 for drawings of the carbon room to clear the Ottawa County Occupancy Permit. This was approved at the last BPA meeting.
James H. Clark, 601 Wesleyan wants to use his onetime credit on a $403.88 water bill. He is usually billed the $30 minimum.
Motion to refund a onetime credit of $373.38 to James H. Clark of 601 Wesleyan Drive made by George Danchisen and seconded by Tom Bird. Roll call vote with all voting yes. Motion passed.
Account reconstruction for Pam Gartin at 509 Frances Street showed a system error that resulted in her billings exceeding water usage by $1,185.34. The customer paid a total of $2,941.74 for the period January 1, 2007 through August 1, 2010. Her total water usage during that same time was only $1,756.40. She would like an account credit instead of a refund.
Motion to apply a credit of $1,185.34 to the account of Pamela Gartin, FRAN-000509-0000-01, to correct a system error, made by Tom Bird and seconded by George Danchisen. Roll call vote with all voting yes. Motion passed. If minimum usage continues on this account, Pam Gartin will have a credit for 39 months.
Bob Biers presented Tyler Technologies Annual Maintenance Plan for the Fund balance software. He would like to add the Student Learning Center option to the contract. This only increases the plan by $125 annually.
Motion to renew the Fund balance Maintenance Plan with the Student Learning Center from Tyler Technologies made by Tom Bird and seconded by George Danchisen. Roll call vote with all voting yes. Motion passed.
A new meter was installed on Gary Sauvey’s property. Tim Pheister previously paid for only three water taps.
State Auditors are on site for routine audit of Fiscal Years 2008 & 2009 for the Village and BPA.
Motion to adjourn made by George Danchisen and seconded by Tom Bid. Verbal vote with all voting aye. Motion passed.
Meeting adjourned at 8:20 p.m.
APPROVED:
____________________________________ Robert S. Boytim, President
Board of Public Affairs
Attest:_______________________________
Kimberly A. Watts, Fiscal Officer
July 13, 2010
BOARD OF PUBLIC AFFAIRS
REGULAR MEETING HELD July 13, 2010
President Robert Boytim called the meeting to order at 7:00 P.M. Answering roll call was Robert Boytim, Tom Bird and George Danchisen. Also present were Plant Superintendent Robert Biers, Fiscal Officer Kim Watts and Utilities Chairman John Starcher. Guests: Chuck Hall, Floyd Browne Group (FBG).
Fund Description July 2010 YTD
5101 Water Revenue $56,078.97 $258,820.69
5103 Repair & Improvement Revenue $2,177.00 $16,316.68
5701 Waterline Ext-Barnhill Revenue $14,021.66 $27,325.78
5721 OWDA Debt Serv-1988-Revenue $0.00 $11,461.78
5722 OWDA Debt Serv-2009-Revenue $0.00 $37,000.00
5781 Water Service Deposits-Revenue $150.00 $550.00
5101 Operating Expenses ($48,048.46) ($280,177.54)
5103 Repair & Improvement Expense ($1,598.10) ($8,642.56)
5701 Waterline Ext-Barnhill Expense ($346.11) ($8,743.96)
5721 OWDA Debt Serv-1988-Expense ($11,323.15) ($22,646.30)
5722 OWDA Debt Serv-2009-Expense ($36,850.52) ($36,850.52)
5781 Service Deposit Returns-Expense ($100.00) ($480.00)
Net Income ($25,838.71) ($6,065.95)
Fund WTP Improvements
4904 Capital Project-Revenue $456.88 $24,275.62
4904 Capital Project-Expense ($456.88) ($113,765.10)
$0.00 ($89,489.48)
Fund Balances as of July 31, 2010
Fund Description Checking Investment Balance
5101 Water Revenue 190,095.85 $200,022.54 390,118.39
3301 Special Assessments-Manko 34,493.43 0.00 34,493.43
4904 WTP Improvements-CapProject 0.00 0.00 0.00
5103 Repairs/Improvements 63,627.86 0.00 63,627.86
5701 Waterline Extension-Barnhill 18,581.44 911.52 19,492.96
5721 OWDA Debt Service-1988 277.26 0.00 277.26
5722 OWDA Debt Service-2009 149.48 0.00 149.48
5781 Water Service Deposits 2,470.00 0.00 2,470.00
Totals $309,695.32 $200,934.06 510,629.38
Motion to accept minutes of the June 8, 2010 regular meeting as corrected made by George Danchisen and seconded by Tom Bird. Verbal vote with all voting aye. Motion passed.
Motion to accept minutes of the June 15, 2010 special meeting made by Tom Bird and seconded by George Danchisen. Verbal vote with all voting aye. Motion passed.
Bills were reviewed and financial reports for the month of June were distributed by the Fiscal Officer prior to the meeting.
Motion to accept and pay the bills from check #13422 through check #13534 including payroll for a total of $37,230.97 made by Tom Bird and seconded by George Danchisen. Roll call vote with all voting yes. Motion passed.
Motion to return two service deposits in the amount of $50.00 each to Dan Kukay, account MAIW-000314-0000-01 and Dale Wiltse, account LAKE-001110-0000-01 made by George Danchisen and seconded by Tom Bird. Roll call vote with all voting yes. Motion passed.
George Danchisen had no issues to discuss.
Tom Bird had no issues to discuss.
Chuck Hall, (FBG) distributed a handout of the Engineering Agenda with respect to moving ahead on the SR163 Waterline Replacement Project. Would like to schedule the contract signing with KWEST for the second week in August. The Village of Marblehead intends to have the Ohio Public Works Commission make payments directly to the contractor. The dollar amounts are the same as those submitted in the grant application process.
The Village Council has already authorized the grant application for Phase II but it has not yet been signed. The estimate from Floyd Browne Group for Resident Representation Services is $19,500.00 and for Construction Administration Services is $10,500.00
Rain for Rent is a company that specializes in providing temporary piping and pumping of water. They work with the contractor on projects like our waterline replacement.
Phase II grant application will require a visit to Ottawa County again. The application is due on September 3, 2010. Chuck Hall would like Bob Hruska to review the application.
Motion to accept the Floyd Browne Group proposal for SR163 Waterline Replacement – Phase I Construction Services for two months service at an estimate of $33,000.00 made by George Danchisen and seconded by Tom Bird. Roll call vote with all voting yes. Motion passed.
The SR163 Waterline Replacement Phase II grant application will be reviewed at the next meeting with a pre-construction estimate of $328,462.50.
The Environmental Protection Agency (EPA) quoted a six to eight week turnaround on Project 10-50367-01P for providing the sodium hypochlorite system. The Permit to Install (PTI) was submitted on July 12, 2010.
Discussion regarding the clarifier project. Chuck Hall needs a copy of Change Order #11 which changed the dates of substantial completion. The Board of Public Affairs is the only entity that has a legal hold on the contractors. The work is warranted for one year. Steve Stine, Kelstin Inc. is responsible for coordinating the effort to stabilize the system.
Chuck Hall revisited the Floyd Browne Group request for an additional $6,000.00 for drawings of the carbon room to clear the Ottawa County Occupancy Permit.
Motion to approve additional design services of $6,000.00 as performed by Floyd Browne Group to create drawings required by the building permit made by George Danchisen and seconded by Tom Bird. Roll call vote with all voting yes. Motion passed.
Chuck Hall will contact John Starcher if a special meeting of Village Council is needed for the KWEST contract.
John McDonald told George Danchisen that tap work is in process for Chris McDonald property.
Motion to accept a ¾” tap application from Brooke Brown at Bay Point 10948 E. Bayshore Road for Villa #1 in the amount of $3,700.00 made by Tom Bird and seconded by George Danchisen. Roll call vote with all voting yes. Motion passed.
Motion to adjourn made by George Danchisen and seconded by Tom Bid. Verbal vote with all voting aye. Motion passed.
Meeting adjourned at 8:15 p.m.
APPROVED:
____________________________________ Robert S. Boytim, President
Board of Public Affairs
Attest:
_______________________________
Kimberly A. Watts
Fiscal Officer
June 8, 2010
BOARD OF PUBLIC AFFAIRS
REGULAR MEETING HELD June 8, 2010
President Robert Boytim called the meeting to order at 7:04 P.M. Answering roll call was Robert Boytim, George Danchisen and Tom Bird. Also present was Plant Superintendent Robert Biers and Fiscal Officer Kim Watts. Guests: Jim Redinger.
Fund Description June 2010 YTD
5101 Water Revenue $40,490.02 $202,741.72
5103 Repair & Improvement Revenue $2,410.92 $14,139.68
5701 Waterline Ext-Barnhill Revenue $0.09 $13,304.12
5721 OWDA Debt Serv-1988-Revenue $0.00 $11,461.78
5722 OWDA Debt Serv-2009-Revenue $37,000.00 $37,000.00
5781 Water Service Deposits-Revenue $150.00 $400.00
5101 Operating Expenses ($31,781.28) ($232,129.08)
5103 Repair & Improvement Expense ($5,448.95) ($7,044.46)
5701 Waterline Ext-Barnhill Expense $0.00 ($8,397.85)
5721 OWDA Debt Serv-1988-Expense $0.00 ($11,323.15)
5722 OWDA Debt Serv-2009-Expense $0.00 $0.00
5781 Service Deposit Returns-Expense ($100.00) ($380.00)
Net Income $42,720.80 $19,772.76
Fund WTP Improvements
4904 Capital Project-Revenue $7,520.96 $23,818.74
4904 Capital Project-Expense ($7,520.96) ($113,308.22)
$0.00 ($89,489.48)
Fund Balances as of June 30, 2010
Fund Description Checking Investment Balance
5101 Water Revenue 182,065.34 $200,022.54 382,087.88
3301 Special Assessments-Manko 34,493.43 0.00 34,493.43
4904 WTP Improvements-CapProject 0.00 0.00 0.00
5103 Repairs/Improvements 63,048.96 0.00 63,048.96
5701 Waterline Extension-Barnhill 4,905.89 911.43 5,817.32
5721 OWDA Debt Service-1988 11,600.41 0.00 11,600.41
5722 OWDA Debt Service-2009 37,000.00 0.00 37,000.00
5781 Water Service Deposits 2,420.00 0.00 2,420.00
Totals $335,534.03 $200,933.97 536,468.00
Motion to accept minutes of the May 11, 2010 regular meeting as corrected made by George Danchisen and seconded by Tom Bird. Verbal vote with all voting aye. Motion passed.
Bills were reviewed and financial reports for the month of May were distributed by the Fiscal Officer prior to the meeting.
Motion to accept and pay bills from check #13346 through check #13411 including payroll for a total of $44,631.04 made by Tom Bird and seconded by George Danchisen. Roll call vote with all voting yes. Motion passed.
Jim Redinger requested signature from the Board on the final plat for Baycliffs Subdivision. He said the Planning Commission has approved the final plat and requested that he obtain the final signatures. The BPA has no water service to Johnson’s Island at this time, although Robert Boytim pointed out that there were very close to getting property for an additional water tower on the Bayshore that would help to service the island.
Motion to approve and sign the Annex at Baycliffs Subdivision Phase 3 Final Plat made by George Danchisen and seconded by Tom Bird. Roll call vote with all voting yes. Motion passed.
Robert Boytim signed the plat. Jim Redinger thanked him and exited the meeting at 7:17p.m.
George Danchisen had no new issues to discuss.
Tom Bird asked about the parking lot sealant. They came back for a second coat and all is good.
Robert Boytim asked about the status of the water tap on the McDonald Property. John McDonald paid for the tap for Chris McDonald’s lot and said excavation would begin as soon as Mick Gresh was finished at Bay Point.
BEC Associates completed the survey of the Lafarge property for the proposed water tower.
Motion to accept survey of 1.0 acre at Sec 1 Lot 29 on Bayshore Road across from Sugarbush Drive by BEC Associates made by Tom Bird and seconded by George Danchisen. Roll call vote with all voting yes. Motion passed.
Estimate for purchase and installation of aluminum letter for the building from Bumbera Signs is $2,260.00. Board will look into alternative signs.
Bay Point has changed their development plans again. They have a club house and potentially eight homes going in. They are currently building a model by the basketball courts.
Frank Atwater’s insurance premium will be reimbursed when he submits an invoice and cancelled check to the fiscal office.
Robert Boytim asked when the valves in the system will be exercised. Bob Biers said they will get to it by next fall.
George Danchisen asked if the meter was pulled at the cottages on the Hetzel property. Bob Biers said it was.
Two ¾” tap applications of $3,700.00 each were presented from: Chris McDonald for 11241 E. Bayshore Road and Brent & Laura Marshall for 481 Bay Point Boulevard.
Motion to accept tap applications for 11241 E. Bayshore Road and 481 Bay Point Boulevard made by George Danchisen and seconded by Tom Bird. Roll call vote with all voting yes. Motion passed.
Motion to correct misread meter for Gary Sauvey and issue a credit of $239.55 to his account made by George Danchisen and seconded by Tom Bird. Roll call vote with all voting yes. Motion passed.
A letter from the EPA put us into a bin classification of 1 and we do not have to test for cryptosporidium. New testing regulations come out in 2013 and we will have to submit two rather than one sample for THM and HA-A5. We are currently below the threshold on that.
We have no tools that will cut through the 12” pipe on the Bayshore. Diamond ductile chainsaws work well and will cut all the pipes we have. Quote for the ICS gas chainsaw package from C.J. Equipment is $3,272.85 and from American Construction Supply, Ltd. the estimate is $3,375.00.
Motion to approve the purchase of the ICS gas chainsaw package from C.J. Equipment in the amount of $3,272.85 made by George Danchisen and seconded by Tom Bird. Roll call vote with all voting yes. Motion passed.
Bob Biers reported that we are on the new clarifier. It started yesterday and all day today has been making good water. There is still a list of items never completed by Kelstin on the clarifier project:
1-Breaker for exhaust fan in carbon room trips.
2-Chlorine pumps are still not right.
3-Injection quill for caustic still not right.
4-Chlorine lines and caustic lines still need to be looked at.
5-Clarifier is not properly sealed against the wind.
6-No trays (splash blocks) for the down spouts.
7-Ferric transfer pump.
Steve Stine at Kelstin will no longer accept calls from Bob Biers and Paul at Kelstin has been instructed by Steve Stine to have Bob Biers call the Floyd Browne Group with any unresolved clarifier issues.
We are now using over 200,000 gallons per month for carrier water. Need to get a meter in the Town Hall and make sure all water is metered to help with counting of the water loss percentage.
Motion to adjourn made by George Danchisen and seconded by Tom Bid. Verbal vote with all voting aye. Motion passed.
Meeting adjourned at 8:10 p.m.
APPROVED:
____________________________________ Robert S. Boytim, President
Board of Public Affairs
Attest:
_______________________________
Kimberly A. Watts
Fiscal Officer